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STAFF REPORT
DATE:
May 5, 2015
TO:
City Council
FROM:
Bob Clarke, Public Works Director/City Engineer
Dan Doolan, Fleet Services Manager
Juli Hawthorne, Assistant to the Director
SUBJECT:
Purchase of Para-Transit Bus Utilizing a Cooperative Purchase Agreement
Recommendation
1. Approve the Purchase of One (1) Glaval Para-Transit bus at a cost of $85,410 utilizing a
cooperative purchase agreement with Cal-ACT/MBTA (Morongo Basin Transit
Authority).
2. Approve the attached resolution accepting $40,000 in grant funds towards the purchase
from PTMISEA (the State’s Public Transportation Modernization, Improvement and
Service Enhancement Account), commonly known as Proposition 1B.
3. Approve the attached Budget Adjustment appropriating the PTMISEA grant funds into
the Fleet Services budget.
Fiscal Impact
The purchase cost of one Para-Transit bus utilizing the cooperative purchase agreement is
$85,410 and will be paid with the following funding sources:
PTMISEA (State)
FTA (Grant CA-90-Z219)
Para-Transit bus sales proceeds
$40,000 (47%)
$27,746 (32%)
$17,664 (21%)
The FY 14/15 adopted budget already includes the Federal Transit Authority (FTA) funds and
the net auction proceeds from the sale of two previously replaced Para-Transit buses, in the Fleet
Services Purchase and Disposal Program.
Council Goal(s)
1. Ensure fiscal resilience
2. Pursue environmental sustainability
3. Promote community
Background and Analysis
The City has four fully accessible Para-Transit buses in its vehicle fleet. These buses are used by
Davis Community Transit (DCT) to transport ADA eligible customers. ADA eligible customers
qualify by having a disability that prevents them from using the local fixed route, transit system.
The four buses travel within the Davis city limits, for a total of approximately 100,000 miles per
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year. One of these buses, #557, has exceeded the FTA’s established vehicle life service
requirements, and is scheduled for replacement in FY 14/15.
The bus will be purchased from A to Z Bus Sales in Sacramento, California, through a
Cooperative Purchase Agreement with the Morongo Basin Transit Authority, as per section 3.0
(9.1) of their contract #11-03, issued March 23, 2012 through 2016. This bid allows flexibility
of purchasing buses which are in full compliance with FTA requirements and statutes.
In the past, the Para-Transit buses have been purchased with 80% Federal Transit Authority
grant funds and a 20% City match. The proposed bus purchase has a slightly more complicated
funding plan than prior purchases because earlier funding assumptions have changed. In
September 2013, the City sold two Para-Transit vehicles (#555 and #556) that had been taken out
of service and replaced with new vehicles funded from a prior FTA grant. The net proceeds
from this sale amounted to $9,062 and $8,602, respectively. FTA regulations require that
proceeds from the sale of federally funded assets of $5,000 or greater be applied to the total cost
of a future project in an FTA grant, which in this case is the purchase of a replacement for the
#557 Para-Transit vehicle. The application of the $17,664 in net proceeds from the sale of Bus
#555 and #556 yields a balance of $67,746 to fund.
In September 2014, Unitrans and City staff became aware of an opportunity to obtain PTMISEA
funds to help purchase Para-Transit vehicles for DCT. On behalf of the City, Unitrans
subsequently submitted a grant allocation request in the amount of $40,000 for FY 2015, which
was approved by the SACOG Board of Directors in November 2014. The Public Transportation
Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was
created by Proposition 1B. PTMISEA funds may be used for transit rehabilitation, safety or
modernization improvements, capital service enhancements or expansions, new capital projects,
bus rapid transit improvements, or rolling stock (buses and rail cars) procurement, rehabilitation
or replacement.
On December 16, 2014, the City Council approved resolution #14-173, authorizing the City
Manager to submit and then execute an FTA grant application for transit capital and operating
assistance. The FTA grant will provide the remaining $27,746 funding needed to purchase a
replacement for the #557 Para-Transit bus for DCT.
Attachments
1. Resolution
2. Budget Adjustment
3. Bus quote from A-Z bus
4. Cal-ACT Cooperative Letter of Assignment
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RESOLUTION NO. 15-XXX, SERIES 2015
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DAVIS APPROVING THE
PURCHASE OF (1) ONE PARA-TRANSIT BUS AND THE ACCEPTANCE OF THE
PTMISEA GRANT FOR FISCAL YEAR 2014/2015
WHEREAS, in September 2014, Unitrans submitted a grant request, on behalf of City staff, for
$40,000 of the State’s Public Transportation Modernization, Improvement, and Service
Enhancement Account Program funds for FY 2015, which was approved by the SACOG Board
of Directors in November 2014; and
WHEREAS, the Public Works Fleet Services Division obtained quotes for a Para-Transit bus to
replace bus #557 for Davis Community Transit (DCT) from A-Z Bus Sales, utilizing a
cooperative purchase agreement with Cal ACT/MBTA (Morongo Basin Transit Authority); and
WHEREAS, the City will use the awarded funds to purchase a new 2015 Glaval Para-Transit
Bus from the local dealer, A-Z Bus Sales in Sacramento;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Davis hereby:
1. Accept the $40,000 in grant funds awarded from the Public Transportation Modernization,
Improvement and Service Enhancement Account (PTMISEA) to be used as matching funds
to purchase a new 2015 Glaval Para-Transit Bus for DCT; and
2. Approve the purchase of one (1) Glaval Para-Transit Bus, utilizing the Cooperative Purchase
agreement with Cal Act/Morongo Basin Transit Authority Contract #11-03, from the local
dealer, A-Z Bus Sales in Sacramento, CA.
PASSED AND ADOPTED by the City Council of the City of Davis on this 5th day of May 2015
by the following votes:
AYES:
NOES:
ABSENT:
Daniel M. Wolk
Mayor
ATTEST:
Zoe S. Mirabile, CMC
City Clerk
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Customer:
City of Davis
Address: 23 Russell Blvd
City Davis
Contact: Dan Doolan
Email Address: ddoolan@cityofdavis.org
County: Yolo
11/19/2014
Expires
3/23/2015
Zip Code: 95616
Office Phone: 530-757-5653
Sales Representative Clay Hartman
DSI Account:
Fax Number
Cell Phone:
Type B Ford Gasoline
GLAVAL BUS, TYPE B, FORD GASOLINE
Gas - Cut-Away Chassis
1
Glaval
Chassis, E-450, 158", 6.8L V-10
1
PUBLISHED OPTIONS
2 Freedman Folding Seat
4 Credit for seat delete, per passenger
1 Locking fuel filler door
1 Recaro SHS Drivers Seat
1 Telma Drive Line Retarder
1 Mor/Ryde Suspension, Rear
1 Velvac Power Mirrors in lieu of std power mirrors
994.00
(123.00)
76.00
1,096.00
6,322.00
790.00
(88.00)
1,988.00
18.00
18.00
(188.00)
15.00
250.00
(55.00)
95.00
408.00
1,377.00
140.00
15.00
1,425.00
4,383.00
18.00
18.00
(188.00)
15.00
250.00
(55.00)
95.00
408.00
1,377.00
280.00
60.00
1,425.00
4,383.00
(492.00)
76.00
1,096.00
6,322.00
790.00
(88.00)
1
NON PUBLISHED OPTIONS
1
1
1
1
1
1
1
1
1
2
4
1
1
No Smoking No Eating No Radio decal
Decal, All Passengers Must Wear Seat Belts
Standard Clamp exhaust ILO welded
Watch Your Step decal at top riser in stepwell
Helm Ford Maintenance Manual
Altro Yellow nosing in lieu of Yellow in laid strip
Interior passenger lights to be LED in lieu of Std
Braun 34" x 54" 1,000 rated Century w/c lift
Diamond XV Fare box with 2 vaults
Extra Sets of keys for entire Bus
Additonal Emergency Exit decals in addition to std
Custom City of Davis Graphics package on exterior of Bus
REI Buswatch DVR system (7 cameras) 1TB , GPS.
1
SUMMARY
SPECIFICATION SUMMARY
1
Model Year 2014/2015
Make: Ford
1
1
1
1
1
Type: B Gas
Chassis: E-450
Passenger Capacity: 12 + 2
Seat Fabric: Docket 90 #116 Blue
Air Conditioning System: TA733
Exterior Color/Graphics: Custom Graphics
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Wheelbase: 158"
Engine: 6.8L V-10 gasoline
GVWR: 14,500
Body Length: 22'
Wheelchair Lift Model: Braun Century
Wheelchair Lift Location Rear
Number of Tie Downs: 2
Alternator: 225 Amp OEM
Tie Down Type Q'Straint DLX
Estimated Delivery: 150 Days ARO
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Customer:
City of Davis
Address: 23 Russell Blvd
City Davis
Contact: Dan Doolan
Email Address: ddoolan@cityofdavis.org
11/19/2014
Expires
County: Yolo
3/23/2015
Zip Code: 95616
Office Phone: 530-757-5653
DSI Account:
Fax Number
Cell Phone:
Sales Representative Clay Hartman
SUMMARY STANDARD BID FEATURES & EQUIPMENT
1 Galvanized Steel Cage Costruction
1 Galvanized Exterior Skins - Vacuum Laminated Body Construction
1 One Piece FRP Roof Assembly
1 36" Electric Entry Door
1 Ergonomic Driver Control Panel with Quick Disconnect
1 Driver Side Running Board
1 Remote control & heated Exterior Mirrors
1 Standard 2-Step Entry with 12" First Step Height
1 Dual Entry Grab Rails
1 5/8" Marine Plywood Subfloor, with Galvanized Steel Sub-structure
1 Integrated Track Seating System
1 REI 7 camera System DVR
1 Daytime Running Lights
1 Diamond XV Fare box with 2 vaults
1 Custom City of Davis Graphics package on exterior of Bus
1 5 YEAR / 100,000 Mile Limited Body Warranty
Type B Ford Gasoline
Fully Insulated Body Assembly Process
ALL LED Exterior Lighting
Filon FRP Interior Sidewalls, Roof, Rear Walls
Number, function, and color coded wiring
Braun Century 1000 lb W/C Lift located in the rear
Side Mounted Battery on Slide Out Tray w/High Amp Circuit Breakers
Recaro Drivers seat in Black cloth
96" Body Width
Seating: Doc 90 upholstery, Grab Handles, USR's, aisle arm rests
ISO 9001:2008 Quality Manufacturing Process
Ford QVM Certified Manufacturer
Back Up Alarm, Anti-ride Rear Bumper
Front Mud Flaps
Altoona 7 Year/200,000 Mile Tested
Stanchion and Modesty Panel Behind Driver, with Plexiglass
Meets All Applicable FMVSS Requirements in Effect at time of Manufacture
CONTRACT PRICING SUMMARY
58,836.00
9,692.00
8,086.00
1
1
1
1
1
1
1
1
1
1
1
10,706.00
65,908.00
1
1
1
Signature
Signature
Print Name
Print Name
Date
COMPANY/AGENCY
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05B - 6
November 24, 2014
Dan Doolan
City of Davis
23 Russell Blvd
Davis, CA 95616
Re: Cooperative Letter of Assignment
Dear Mr. Doolan:
The CalACT-MBTA Vehicle Purchasing Cooperative is pleased to assign City of Davis
an Assignment to Purchase Agreement for one (1) Class B, Glaval Cutaway Bus from
A-Z Bus Sales using Contract #11-03.
Please be advised that assignment of said vehicles does not constitute a
recommendation or endorsement of this product by the Cooperative. City of Davis, as
the purchaser, is responsible for its choice of vehicle product and options selected. City
of Davis is responsible for vehicle inspection, acceptance and enforcement of all
contract provisions.
By accepting assignment, City of Davis agrees to hold harmless, indemnify and defend
the Cooperative as per Section 3.0 (9.1) of contract #11-03 from any and all liabilities.
Thank you for purchasing your vehicles through the Cooperative. If you have any
questions please call me at 916-920-8018.
Sincerely,
Jacklyn Montgomery
Executive Director
1010 Hurley Way, Suite 140 - Sacramento, CA 95825
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Phone (916) 920-8018 Fax (916) 920-8021
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