1. business and industrial
2. business operations
3. business plans

CLACKAMAS FIRE DISTRICT #1
401(a) DEFINED CONTRIBUTION AND
457 DEFERRED COMPENSATION PLAN
Request for Proposal for Retirement Plan
Administration and Record Keeping Services
DUE DATE AND TIME FOR RESPONSE SUBMISSION: By 4:00 p.m. Pacific Time on April 24, 2015
I.
OVERVIEW
Pursuant to its Public Contracting Rule Exemption E-17, regarding Personal services, Clackamas Fire District #1
(hereinafter “District”) is soliciting proposals from qualified firms (hereinafter “Proposing Firm(s)” or “Firm(s)”)
to provide retirement plan administration, record keeping, education, communications, and investment-related
services for its current 401(a) defined contribution plan and 457 deferred compensation plan (hereinafter “Plan”
or “Plans”). Their intent is to engage a business partner that reflects fairness, consistency, and transparency
which are values of the District and its participants. The primary goals for this Request for Proposal (hereinafter
“RFP”) process include the following:
 Analyzing the overall competitiveness of the Plans;
 Providing for the integrated administration and reporting for the Plans;
 Offering the most appropriate investment menu;
 Improving participant education and communication services;
 Enhancing education for both the Committee and Administrator;
 Providing robust online transaction and information capabilities;
 Providing support for as many administrative functions as deemed appropriate;
 Evaluating alternative pricing structures;
 Reducing participant and Plan expenses;
 Providing for an orderly and timely transition of assets and services if necessary; and
 Formalizing the working relationship between the record keeper(s), Committee and Administrator.
The District is a public agency and one of the largest fire protection districts in the state of Oregon, serving
approximately 180,000 citizens in an area covering nearly 200 square miles. The District provides fire, rescue, and
emergency medical services to a service area that includes the Oregon cities of Damascus, Milwaukie, Oregon
City, Happy Valley, and Johnson City, and the unincorporated areas of Oak Lodge, Clackamas, Sunnyside,
Redland, Carver, Beavercreek, Highland, and Clarkes. The District’s firefighters and paramedics respond to over
19,000 incidents annually throughout the service area. The District is an internationally-accredited agency
meeting the highest standards in emergency service delivery. The District has 239 full-time benefit-eligible
employees and are paid twice per month through one centralized payroll system for a total of 24 pay periods
annually. The District uses the ADP payroll system. The following table lists many of the District’s sites in
Oregon with an approximate number of employees at each location. It is expected that a record keeper
representative would visit each of these sites as part of the Proposing Firm’s initial and ongoing participant
education efforts.
Location/Station
Town Center (1) Administrative Headquarters
Milwaukie (2)
Oak Grove (3)
Lake Road (4)
Mt. Scott (5)
Happy Valley (6)
Pleasant Valley (7)
Clackamas (8)
Holcomb (9)
Beavercreek (10)
Redland (11)
Boring (14)
John Adams (15)
Clackamas Fire District #1
Request for Proposal
Page 1
Employees
40
11
29
17
16
9
9
11
9
12
9
13
16
Location/Station
Hilltop (16)
South End (17)
Damascus (19)
Training/Wellness
Logistics/Maintenance
Employees
11
9
3
10
6
The District has a Deferred Compensation Plan Committee (hereinafter “Committee”) made up of seven (7)
District employees who serve in an advisory role to the Plan Administrator. The Fire Chief is the Administrator,
who carries out the fiduciary duties, and has sole discretionary authority over the administration of the retirement
program. The Administrator and Committee will continue to monitor and evaluate the Plans on an ongoing basis
through quarterly meetings. Any record keeper representative awardee will be expected to attend these review
meetings. The District is considering various revenue-generating investment menus. One is the traditional model
where funds share revenue and plan costs are paid by the investment options. Another model is where the
investment options do not share revenue and plan costs are paid through an explicit fee. Where revenue sharing
investment options are the only alternative, the District may look to engage a model that provides for a more
equitable distribution of that revenue to the participants that are actually invested in the funds that produced it.
Several questions have been structured with these different types of models in mind. Although the Plans do not
currently offer a Roth feature, a self-directed brokerage account option, or loans generally1, the Committee and
Administrator regularly evaluate Plan features and is seriously considering adding these in the future. Therefore,
there are questions related to Roth, self-directed brokerage, and loan administration within this RFP.
II. REQUEST FOR PROPOSAL
PROPOSED TIMELINE
Advertisement and distribution of RFP document
Deadline for receiving clarification questions from Proposing Firms
District response to clarification questions
Deadline for submission of proposals (opening to follow thereafter)
Interviews (if held)
Award of contract by Board of Directors
Commencement of services
March 18, 2015
March 27, 2015
April 10, 2015
April 24, 2015
July 21-22, 2015
TBD
TBD
The District reserves the right to modify this schedule at its discretion.
PROPOSAL SUBMITTAL
Proposals and all amendments must be signed and submitted to the address below and received no later than April
24, 2015 by 4:00 p.m. Five (5) hard copies and one (1) electronic CD/flash drive versions (Questionnaire portion in
Word and/or Excel format) of the proposal must be submitted in a sealed envelope, marked:
Clackamas Fire District #1
Deferred Compensation Plan Provider Proposal
Attn: Susan Geiger, Finance Director
11300 Southeast Fuller Road
Milwaukie, Oregon 97222
1 Of the seven record keepers, only OSGP offers SDBAs and loans to the District’s Plan participants.
Clackamas Fire District #1
Request for Proposal
Page 2
Proposing Firm shall also submit one (1) electronic CD/flash drive version of its entire proposal to the District’s
Consultant (making sure that the entire Questionnaire portion in Word and/or Excel format is included):
Hyas Group
Deferred Compensation Plan Provider Proposal
Attn: Vincent Galindo, Senior Consultant
108 NW 9th Avenue, Suite 203
Portland, Oregon 97209
vgalindo@hyasgroup.com
It is each Proposing Firm’s responsibility to ensure that its proposal is received prior to the stated closing time.
The District shall not be responsible for identifying and properly handling any proposal submitted incorrectly.
Proposals, modifications and withdrawals submitted after the stated submittal deadline shall not be accepted and
shall be returned unopened. Facsimile and emailed proposals will not be accepted.
QUESTIONS AND CLARIFICATIONS
A Proposing Firm who believes any details in the scope of work and/or terms detailed in the RFP document
and/or sample contract (see Attachment A) are unnecessarily restrictive and/or limit competition may submit a
notice to this effect in writing. Any such notice for clarification shall include the reasons and shall detail any
proposed changes to the scope of work, contract and/or terms of this RFP. Additionally, any other questions
and/or requests for clarification or for additional information about the desired services should be directed to:
Vincent Galindo
Hyas Group, Senior Consultant
vgalindo@hyasgroup.com
To be considered, any notice, question and/or request for clarification or for more information must be received
by 4:00 p.m. Pacific Time on March 27, 2015. Proposing Firms contacting District staff or members of the
Committee or District’s Board of Directors with questions or for information related to this RFP may be
disqualified from consideration.
ADDENDA AND INTERPRETATIONS
Statements by District staff or its representatives are not binding on District, unless confirmed by written
addendum. Any binding interpretations, clarifications and RFP Addenda will be posted on the District’s website
at www.clackamasfire.com and emailed to interested Proposing Firms that have been recorded as receiving this
RFP document on or around April 10, 2015. Interested Proposing Firms should frequently check the District’s
website until closing. Any written addendum, including changes, corrections, additions, interpretations, or
information, issued in accordance with this Section shall be binding upon all Proposing Firms.
COST OF PREPARING A PROPOSAL
Proposing Firms are solely responsible for all costs incurred in the submission or presentation of its proposal or
in undertaking any necessary study for the preparation thereof.
PROPOSAL VALIDITY PERIOD
Each proposal shall be irrevocable for a period of ninety (90) calendar days from the Proposal Submission Date
of April 24, 2015.
PUBLIC RECORD
All proposal material submitted by Proposing Firms shall become the property of the District and is a public
record subject to disclosure after submission. A proposal that contains any information that is considered a trade
secret under Oregon Revised Statute (“ORS”) 192.501(2) should be segregated and clearly identified as such. The
Clackamas Fire District #1
Request for Proposal
Page 3
District will attempt to maintain the confidentiality of such segregated and identified material to the extent
permitted by the Oregon Public Records Law, ORS 192. Requested confidentiality shall not extend to cost or
price information, which will be subject to public disclosure.
RESERVED RIGHTS
The District reserves the right to:
 Reject any or all proposals not in compliance with all public procedures and requirements;
 Reject any proposal not meeting the specifications set forth herein;
 Waive any or all irregularities in proposals submitted;
 Reject all proposals;
 Negotiate services and cost within the scope of this RFP with the highest ranked Proposing Firm. In
the event the District is unable to negotiate a contract with the highest ranked Proposing Firm, to
commence contract negotiations with the next highest ranked Proposing Firm and to continue this
process until a contract is executed;
 Cancel this RFP at any time, for any reason;
 Award any or all parts of any proposal; and
 Request references and other data to determine responsiveness.
III. PROPOSAL REQUIREMENTS
MINIMUM QUALIFICATIONS
The District requires each Proposing Firm responding to this RFP to certify that it meets and/or agrees to the
following criteria:
1. The Proposing Firm must have a minimum of five (5) years of experience administering governmental
section 401(a) defined contribution plans and 457 deferred compensation plans and must currently provide
sole-provider administration to a minimum of five (5) participant-directed retirement plans.
2. Any contract entered into by the District must stipulate that there will be no front-end charges, no back-end
charges, or no market value adjustments (MVAs) of any kind. In addition, there will be no restrictions or
penalties associated with any Plan- or participant-initiated transfers or withdrawals (including contract
termination), with the exception of capital preservation (stable value and/or Fixed or General Account)
equity wash and/or put provisions, and/or mutual fund specific short-term trading fees.
3.
The Proposing Firm must accurately and fully disclose all fund expense and revenue sharing arrangements
associated with all funds being offered to the District. Fixed or General Account products will not be
excluded from this requirement. Proposing Firms offering such products must provide an accurate
assessment of product expenses and revenue remitted to the Proposing Firm.
4.
The Proposing Firm must accurately and fully disclose all expenses and revenue associated with any service
made available under the Plans on a continuous and ongoing basis. This includes services such as managed
accounts, investment advice, financial planning and/or self-directed brokerage accounts.
5.
Upon award of the contract, the selected Proposing Firm must be duly qualified to do business in the State
of Oregon.
6.
The Proposing Firm must have knowledge of and comply with all applicable Oregon and federal regulations
regarding governmental retirement plans and investment options. All laws of the State of Oregon, whether
substantive or procedural, shall apply to this contract, and all statutory, charter, and ordinance provisions
that are applicable to public contracts in the District shall be followed with respect to this contract.
Clackamas Fire District #1
Request for Proposal
Page 4
7.
The terms outlined throughout this RFP process (within your response and any enhancements thereafter)
must remain in place through negotiations and be part of the final contract unless specifically waived by the
District in writing.
It is assumed that, by submitting a response to this RFP, your organization will conform to the Minimum
Qualifications and specifications in every way (unless specifically adjusted and/or waived per written
amendment). Any questions or concerns related to Minimum Qualifications should be submitted following the
instructions outlined in the Questions and Clarifications section above.
REQUIRED DOCUMENTS
Proposals shall be submitted to the District on 8½” x 11” paper with tabs separating the major sections of the
proposal. Print on both sides where appropriate. Proposals must include the following items and information,
submitted as ordered below. If a submitted proposal does not include all of the following items, it may be
rejected as non-responsive.
1) Cover Letter. The cover letter should not exceed two pages in length and must confirm that the Proposing
Firm meets or agrees to the Minimum Qualifications stated above (see disclaimer provided at the end of the
Minimum Qualifications section), and has the ability to provide the requested services in the manner
specified herein. It should be signed by an individual with authority to bind the Proposing Firm to the terms
quoted in the RFP response.
2) Questionnaire. Respond to all questions and requests listed in the Questionnaire section of the RFP
document. Precede each response with a copy of the RFP question/request. Please provide a Word and/or
Excel version of the Questionnaire response in the electronic version (CD/flash drive).
3) Exhibit Binder. There are numerous questions in the Questionnaire that require a description and/or
samples to be provided in a separate Proposing Firm Exhibit Binder. Proposing Firms should provide a
separate binder for each requested hard copy of the proposal response and include the entire Exhibit Binder
on the electronic copy (CD/flash drive).
INSURANCE
Proof of insurance is not required to be submitted with your proposal but will be required prior to the District’s
award of the contract. The standard insurance requirements generally include:
 Professional liability, general commercial liability and/or auto coverage: $1,000,000 per occurrence,
accident, and/or claim for each one year policy period. Twice that amount in aggregate for each one year
policy period.
 The general liability will need an endorsement listing the following as additional insured:
o Clackamas Fire District #1; and
o Its Officers, Officials, Agents, Employees and Volunteers.
 Workers’ compensation insurance requirement should state “Statutory Limits.”
Each certificate will show the coverage, deductible and policy period. Policies shall be endorsed to state that
coverage will not be suspended, voided, canceled or reduced without a 30-day written notice by mail. Proposing
Firms must clearly indicate any requests for modifications of these general insurance requirements by following
the instructions outlined in the Protests section above. The District will respond to such submittals but does not
guarantee waiving these general insurance requirements.
IV. PLAN INFORMATION
The District currently has seven retirement plan record keepers for its 457 Deferred Compensation Retirement
Plan: Clackamas Federal Credit Union (hereinafter “CFCU”), Massachusetts Mutual Life Insurance Company
(hereinafter “MassMutual”), Nationwide Retirement Solutions (hereinafter “Nationwide”), Oregon Savings
Clackamas Fire District #1
Request for Proposal
Page 5
Growth Plan (hereinafter OSGP”), Security Benefit Life Insurance Company (hereinafter “Security Benefit”),
Voya Financial (hereinafter “Voya”), and Variable Annuity Life Insurance Company (hereinafter “VALIC”). The
District’s 401(a) plan has only one provider: Nationwide. These record keepers generally provide basic
administration, enrollment, participant communication and education, investment management and record
keeping services for the Plans. As of December 31, 2014, there was approximately $30.4 million in the Plans
($4.2 million in the 401(a) Defined Contribution Plan and $26.2 million in the 457 Deferred Compensation Plan).
All District contributions currently go into the 401(a) Plan record kept by Nationwide and are 100% vested
immediately. Both District contributions and participant contributions are included in the figures below under
“Total Deferrals.” The District also participates in the Oregon Public Employees Retirement System’s defined
benefit plan. Below are eight tables; one for each record keeper in each plan with plan data as of December 31
(active accounts means currently contributing).
401(a) PLAN ASSETS AND PARTICIPANT HISTORY FOR NATIONWIDE
2014
$4,155,324
260
256
$266,097
0
0
$0
8
$146,018
0
0
2013
$3,801,072
228
225
$245,361
0
0
$0
6
$100,429
0
0
2012
$2,876,195
223
220
$250,646
0
0
$0
10
$165,862
0
0
2011
$2,432,489
209
206
$246,964
0
1
$6,000
11
$165,052
0
0
Total Roll-Outs
0
0
0
0
Total Distributions
9
7
10
23
Total Distributions
$146,018
$100,429
$165,862
$171,052
N/A
N/A
N/A
N/A
2013
$137,065
3
2012
$222,896
5
2011
$231,503
5
2012
$801,134
5
5
$25,600
0
0
2011
$702,757
5
5
$25,250
0
0
Total Assets
Total Participant Accounts
Total Active Accounts
Total Deferrals
Total Roll-Ins
Total Accounts in Systematic Distributions
Total Systematic Distributions
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
Total Hardship Withdrawals Requested/Processed
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR CFCU
Total Assets
Total Participant Accounts
The rest of the table was unavailable from CFCU.
2014
$137,244
3
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR MASSMUTUAL
Total Assets
Total Participant Accounts
Total Active Accounts*
Total Deferrals
Total Roll-Ins
Total Accounts in Systematic Distributions
Clackamas Fire District #1
Request for Proposal
Page 6
2014
$662,010
5
5
$26,715
0
0
2013
$944,131
5
5
$28,440
0
0
2014
0
0
0
0
1
$368,600
2013
0
0
0
0
1
$52,832
2012
0
0
0
0
0
$0
2011
1
$76,559
0
0
1
$2,525
Total Distributions
1
1
0
0
Total Distributions
$3,000
$3,000
$0
$0
0
0
0
0
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
Total Roll-Outs
Total Roll-Outs
Total Hardship Withdrawals Requested/Processed
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR NATIONWIDE
Total Assets
Total Participant Accounts
Total Active Accounts
Total Deferrals
Total Roll-Ins
Total Roll-Ins
Total Accounts in Systematic Distributions
Total Systematic Distributions
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
Total Transfers to Proprietary IRAs
Total Roll-Outs
Total Roll-Outs
Total Distributions
Total Distributions
Total Hardship Withdrawals Requested/Processed
2014
$1,830,712
33
15
$66,421
0
$0
1
$6,662
0
$0
0
1
2013
$1,852,990
35
17
$74,953
0
$0
2
$11,648
1
$21,646
0
0
2012
$1,875,815
38
21
$103,832
2
$63,416
2
$11,359
1
$12,000
0
0
2011
$1,658,676
40
22
$104,282
1
$17,418
2
$8,803
1
$5,339
0
0
$102,431
$0
$0
$0
2
3
2
3
$165,166
2
$6,662
0
$333,798
15
$33,294
0
$79,315
15
$23,359
0
$40,255
21
$14,142
0
2012
$1,069,886
19
13
$58,730
2
$87,540
0
2011
$997,332
19
14
$54,194
1
$12,244
0
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR OSGP
Total Assets
Total Participant Accounts
Total Active Accounts*
Total Deferrals
Total Roll-Ins
Total Roll-Ins
Total Accounts in Systematic Distributions
Clackamas Fire District #1
Request for Proposal
Page 7
2014
$992,233
27
21
$60,106
2
$32,205
0
2013
$1,386,767
18
11
$30,725
3
$99,864
0
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
Total Roll-Outs
Total Roll-Outs
Total Distributions
Total Distributions
Total Hardship Withdrawals Requested/Processed
2014
2
$614
0
0
2
2013
0
$0
0
0
4
2012
0
$0
0
0
3
2011
1
$32,276
0
0
2
$609,107
$144,200
$207,130
$2,053
4
4
3
2
$609,107
0
$144,200
0
$207,130
0
$2,053
0
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR SECURITY BENEFIT
Total Assets
Total Participant Accounts
The rest of the table was unavailable from Security Benefit.
2014
$174,062
2
2013
$157,816
2
2012
$120,732
2
2011
$107,599
2
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR VALIC
2014
$3,083,300
53
25
$148,064
3
$150
2
$7,000
8
$74,002
N/A
2013
$2,850,530
54
26
$132,714
0
$0
3
$13,000
6
$119,061
N/A
2012
$2,399,627
64
32
$142,883
1
$44,425
8
$47,243
12
$407,358
N/A
2011
$2,385,156
70
36
$143,699
6
$143,668
7
$25,500
13
$227,642
N/A
N/A
N/A
N/A
N/A
Total Roll-Outs
0
1
0
0
Total Roll-Outs
$0
$47,755
$0
$0
10
$81,002
N/A
9
$123,061
N/A
20
$454,602
N/A
20
$253,142
N/A
Total Assets
Total Participant Accounts
Total Active Accounts*
Total Deferrals
Total Roll-Ins
Total Roll-Ins
Total Accounts in Systematic Distributions
Total Systematic Distributions
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
Total Distributions
Total Distributions
Total Hardship Withdrawals Requested/Processed
Clackamas Fire District #1
Request for Proposal
Page 8
457 PLAN ASSETS AND PARTICIPANT HISTORY FOR VOYA
217
169
$905,793
12
$655,170
5
$64,854
18
$657,964
0
2013
$16,482,587
186
144
$898,633
11
$418,357
5
$59,478
15
$405,670
0
0
Total Roll-Outs
Total Distributions
Total Distributions
Total Hardship Withdrawals Requested/Processed
Total Hardship Withdrawals Requested/Processed
Total Assets
Total Participant Accounts
Total Active Accounts*
Total Deferrals
Total Roll-Ins
Total Roll-Ins
Total Accounts in Systematic Distributions
Total Systematic Distributions
Total Accounts with Lump Sum Distributions
Total Lump Sum Distributions
Total Annuities Purchased
Total Transfers to Proprietary IRAs
2014
180
144
$889,092
13
$445,987
3
$27,333
14
$362,568
0
2011
$10,017,019
159
127
$807,970
10
$431,101
2
$12,356
12
$167,268
0
0
0
0
Unknown
Unknown
Unknown
Unknown
23
$722,841
0/0
N/A
21
$486,148
1/1
$21,000
17
$389,901
0/0
N/A
15
$204,624
1/1
$25,000
$19,347,891
2012
$12,527,993
INVESTMENT ALLOCATION INFORMATION
A table providing a breakdown for all of the assets in the Plans as of December 31, 2014 is provided (see
Attachment B) with this RFP. Note that there are eight sheets in this attached document given a single record
keeper in one Plan and seven record keepers in the other.
WITHDRAWAL OR TERMINATION PROVISIONS
Some of the investment options within the Plans may be subject to market value adjustments (hereinafter
“MVAs”). In addition, some options have liquidity restrictions and/or put periods in the case of a record keeper
conversion. Below is a detail of each contingent and/or restriction.
401(a) Plan
Nationwide – If the District terminates the Nationwide Fixed Account’s annuity contract and withdraws the
assets (approximately $157,000) in a lump sum, an MVA may apply. If the District withdraws these assets
gradually over a 60-month period (5 years) instead of in a lump sum, the MVA would not apply. There are no
fees associated with early withdrawal at the participant level. The current MVA calculation is 0.00% for the
District.
457 Plan
CFCU – The assets (approximately $137,000) are invested in bank products with no transfer restrictions.
MassMutual – The assets (approximately $330,000) invested in the General Account are subject to a payment
system of six equal payments over five years. Currently, MassMutual may likely pay out at book value or at
market value over 12 months.
Nationwide – If the District terminates the Nationwide Fixed Account’s annuity contract and withdraws the
assets (approximately $500,000) in a lump sum, an MVA may apply. If the District withdraws these assets
gradually over a 60-month period (5 years) instead of in a lump sum, the MVA would not apply. There are no
Clackamas Fire District #1
Request for Proposal
Page 9
fees associated with early withdrawal at the participant level. The current MVA calculation is 0.00% for the
District.
In addition, the Morley Stable Value Fund (currently with $0 in assets) is subject to a put period up to 12
months. Currently, with 60 days’ notice, these assets can be transitioned in whole (at book value) at conversion.
OSGP – The stable value fund managed by Galliard Capital Management (approximately $100,000 in assets) is
subject to a 12-month put and may take up to one year to be fully distributed in one payment. Currently, Galliard
is generally waiving this provision and, given the amount of assets in the Plan, may release assets sooner if not
immediately.
Security Benefit – The assets (approximately $200,000) are invested in individual annuity contracts that are
portable with District direction and carry no contingent deferred sales charge.
VALIC – The assets (approximately $581,000) invested in the Fixed Account Plus are subject to liquidity
restrictions which generally means transfers are limited to 20% per year. More importantly, VALIC’s position is
that the assets are held in individual annuities and the nature of the contracts prevent the District from moving
the assets without each participant’s consent. The District is currently amending their plan document to
hopefully remedy this situation to allow plan sponsor asset transfer. However, the outcome is not certain.
Voya – The assets (approximately $3.3 million) invested in the Voya Fixed Plus Account are subject to a fiveyear spread payout.
The assets in the Voya Short-Term Guaranteed Accumulation Account (approximately $1.5 million in assets) and
the Voya Long-Term Guaranteed Accumulation Account ($0 in assets) are subject to an MVA. Currently, that
MVA is a positive $3,329 as of February 23. This means that there would be a credit at transition.
V. EVALUATION AND AWARD
The Committee, with the assistance of its Consultant, will review all proposals and evaluate all responses
received. The District reserves the right to obtain clarification of any point in a Proposing Firm’s proposal or to
obtain additional information necessary to properly evaluate a particular proposal. Failure of a Proposing Firm to
respond to such a request for additional information or clarification could result in rejection of Proposing Firm’s
proposal. The Committee may also request changes to products, service models and/or pricing during this
process.
SCORING
The Committee will use the following scoring matrix in its evaluation of responsive proposals:
Firm Strength, Experience and Qualifications
Record Keeping, Custody and Systems Technology
Participant Education, Communications, Counseling and Investment Advice Services
Plan Sponsor Services
Investment Flexibility
Transition
Fee Structure
TOTAL
Clackamas Fire District #1
Request for Proposal
Page 10
150 points
150 points
150 points
150 points
150 points
50 points
200 points
1,000 points
REFERENCES
The District reserves the right to investigate references and the past performance of any Proposing Firm with
respect to its successful performance of similar projects, compliance with specifications and contractual
obligations, its completion or delivery of a project on schedule and its lawful payment of employees and workers.
References will not be scored but may be used to validate any Proposing Firm’s ability to provide the required
services.
INTERVIEWS
The District may interview one or more Proposing Firm. Failure to participate in the interview process may
result in Proposing Firm’s disqualification from further consideration. The Committee may also select the
apparent successful Proposing Firm through the above scoring system without conducting interviews. Interviews
will not be scored.
RESERVATION IN EVALUATION
The Selection committee reserves the right to either: (a) request “Best and Final Offers” from the two finalist
firms and award to the lowest priced or (b) to reassess the proposals and award to the Proposing Firm
determined to best meet the overall needs of the District.
NOTICE OF AWARD
After scoring all submitted proposals which meet the minimum qualifications, the Committee will recommend an
awardee to the District Board of Directors. The Board may choose to negotiate a contract with the
recommended awardee or to not follow the Committee’s recommendation and commence contract negotiations
with one or more other Proposing Firms based upon its independent evaluation of proposals. The intended
awardee and other Proposing Firms will be notified of the Board’s intended awardee within one (1) week of the
Board selection.
PROTEST OF AWARD
Any adversely affected Proposing Firm has seven (7) calendar days from the date of the written notice of award
to file a written protest with the District’s Finance Director, Susan Geiger, at the District’s address, above. Any
protest must identify the specific grounds upon which the protest is based, including an explanation of why the
protester is next in line for award.
CONTRACT
The executed contract shall incorporate this RFP and awardee’s proposal as well as the language in the District’s
sample contact (see Attachment A). Submittal of a proposal indicates a Proposing Firm’s acceptance of the terms
in this attached contract and an intent to be bound thereby. Open provisions will be completed based upon
awardee’s proposal and negotiation shall be limited to cost, length of the contract term, and any other provisions
the District chooses to negotiate, in the District’s sole discretion. Proposals should provide pricing information
related to different contract length of term structures.
VI. QUESTIONNAIRE
Responses are to be kept clear and concise. Questions that are marked with a (Yes/No) response require an
explanation only if requested. If no explanation is requested, these questions will be recorded as a Yes/No
response, and no consideration will be given to an explanation. For questions that do request an explanation,
please be succinct in your response and limit any description to the primary and most important aspects related
to the specific question/request. Responses should assume all Plans, all assets, and all participant accounts will be
serviced by one Proposing Firm (taking into account any liquidity restrictions by incumbent firm(s) and/or
investment options mentioned in the Early Withdrawal or Termination Provisions section above).
Clackamas Fire District #1
Request for Proposal
Page 11
In some cases the questions include a table that requires completion. Proposing Firms may create their own table
that replicates the table in the RFP, though it should generally not take up any more space in the RFP response
than the sample table. On the other hand, you may need to collapse or expand tables as necessary. There are also
questions in the RFP Questionnaire that require a description and/or samples to be provided in a separate
Proposing Firm Exhibit Binder. Please pay particular attention to these questions and provide the requested
information in a separate binder accordingly. Precede each submitted answer with a copy of the question. For the
items that request responses to multiple questions, separately space or separately bullet the responses to each
question.
A.
Firm Strength, Experience and Qualifications
A1.
Provide the formal firm name, primary contact(s) name, address, phone number, and email address for all
matters related to this RFP.
A2.
Complete the following chart:
Year Proposing Firm was founded:
Offering services to 457 government plans since:
Offering services to 401(a) government plans since:
Offering services to defined contribution plans since:
A3.
Provide a one page diagram of the ownership structure of the Proposing Firm and its subsidiaries. Include
this in the Exhibit Binder and label it Exhibit 1.
A4.
Provide a statement of your organization’s strategic plan. If you cannot provide the strategic plan, provide
a synopsis or summary of your organization’s strategic plan, including the following. Include this in the
Exhibit Binder and label it Exhibit 2.
a.
b.
c.
d.
e.
A5.
Level of commitment management has to building market presence,
Enhancing current products,
Developing new products,
Plan for controlling growth of the defined contribution business, and
Plan for controlling the growth of administration beyond the defined contribution business
Complete the following chart showing total expenditures for the record keeping business. If you cannot
provide actual figures, provide the ratio of record keeping expenditures to your organization’s total
expenditures within the given time frames. You do not need to provide ratios if you can provide total
expenditures for the years listed.
Year
A6.
2014:
2013:
2012:
2011:
Amount of investment in record
keeping business ($ or %)
As of the RFP issue date, were there any discussions or pending agreements to purchase another
organization or to sell or to merge any part of your organization? (Yes/No) If yes, explain.
Clackamas Fire District #1
Request for Proposal
Page 12
Purchase:
Merge:
Sell:
Yes/No
Description
A7.
Has your organization ever filed for bankruptcy or otherwise become insolvent? (Yes/No) If yes, explain
and provide applicable date(s).
A8.
Has your Firm or a subsidiary been the recipient of governmental financial assistance from any
government, foreign or domestic (such as the Troubled Asset Relief Program or TARP) within the past
ten years? (Yes/No) If yes, describe, including the impact on ownership and obligations to the assisting
government.
A9.
If your organization or parent company has a credit rating, provide your ratings from Standard & Poor’s,
Moody’s, and Fitch. For insurance companies, include the financial strength rating, as well as your
counterparty credit rating. If rated by some other service, provide the rating and rating criteria.
Rating
Organization
Fitch
Moody’s
S&P
Other
Financial
Strength
Rating
Counterparty
Credit Rating
A10. Provide one (1) hard copy of financial statements certified by management and/or audited by an
independent Certified Public Accountant. The statement should include a balance sheet, income
statement, and cash flow statement with all footnotes and disclosures in accordance with generally
accepted accounting principles for the last three (3) full fiscal years of operations. Sole proprietorships may
substitute a personal financial statement with personal tax documents filed with the federal government
for the last three (3) years. The Proposing Firm must be prepared to substantiate all information shown.
Financial statements not meeting this requirement may be deemed unresponsive or scored lower in the
evaluation of the proposal. If a Proposing Firm intends to operate the business as a sole proprietorship,
the Proposing Firm must submit a personal financial statement not older than ninety (90) calendar days
and three (3) years most recent personal tax returns. This must be submitted with the rest of the proposal.
If a Proposing Firm is a corporation, partnership, or joint venture and has been in business for less than
one (1) year, then the above personal financial information is required for all shareholders, partners and
joint venture partners that have a ten percent (10%) or more ownership interest in the Proposing Firm.
Include these statements in the Exhibit Binder and label it Exhibit 3.
A11. State whether the Proposing Firm is currently involved in any litigation, threatened litigation, investigation,
reorganization, receivership, filing, strike, audit, corporate acquisition, unpaid judgments or other action
that could have an adverse impact on your ability to provide the required needs as outlined in this RFP. If
so, please describe the nature of the item and its potential impact.
A12. Describe any past litigation or investigation within the past ten (10) years against your organization or local
service representatives resulting from its involvement with any defined contribution or defined benefit
pension plan.
Clackamas Fire District #1
Request for Proposal
Page 13
A13. Has your parent company, organization or any of your local service representatives been cited,
reprimanded or penalized by any regulatory agency within the past ten (10) years? (Yes/No) If yes,
describe.
A14. Has any subcontractor that would be part of the service delivery to the District been cited, reprimanded or
penalized by any regulatory agency within the past ten (10) years? (Yes/No) If yes, describe.
A15. Complete the following charts for the applicable calendar years:
Requested Data
Total Assets: Defined contribution
(DC) retirement plans record kept:
Total Assets: 457 record kept:
Total Assets: Government 401(a)
record kept:
Total Participants: DC plan
accounts record kept:
Total Participants: 457 accounts
record kept:
Total Participants: Government
401(a) accounts record kept:
Average participant deferral
amounts to DC Plan
Average participant deferral
amounts to 457 Plan
Average participant deferral
amounts to government 401(a) Plan
Total number of Firm employees:
Total number of Firm employees
working on DC plans:
Total number of Firm employees
exclusively dedicated to serving
governmental plans:
Total Firm gross revenues:
2014
2013
Requested Data as of December 31, 2014
Total assets invested in the Firm’s proprietary investment
products by DC plans for which you record keep:
Total assets invested in the Firm’s managed account
program:
Average participant usage rate of managed accounts for
those plans offering managed accounts:
Total assets invested in non-proprietary investment
products within DC plans for which you record keep:
Ratio of proprietary funds to non-proprietary funds in DC
plans for which you record keep (e.g. 1:2):
Clackamas Fire District #1
Request for Proposal
Page 14
2012
2011
Answer
2010
2009
Average overall DC plan allocation for plans
which you record keep as of 12/31/2014
Capital Preservation (Money Market/Stable
Value/General Account) (%):
Bond (%):
Large Cap Equity (%):
Small-Mid Cap Equity (%):
International Equity (%):
Asset Allocation (%):
Other (%):
Total average number of investment options
(where the entire suite of target date or riskbased asset allocation funds are counted as one
option):
Average Plan
A16. Complete the following tables as they relate to your current governmental 457 clientele:
Data as of 12/31/2014
Under 500 participants
From 501 to 2,500 participants
From 2,501 to 5,000 participants
From 5,001 to 10,000 participants
Over 10,000 participants
Data as of 12/31/2014
Under $50 million
From $51 million to $100 million
From $101 million to $200 million
From $201 million to $500 million
Over $500 million
Total
# of Plans
Total
$ Plan Assets
# of SoleProvider Plans
Total
# of Plans
Total
$ Plan Assets
# of Sole
Provider Plans
A17. Complete the following tables as they relate to your current governmental 401(a) clientele:
Data as of 12/31/2014
Under 500 participants
From 501 to 2,500 participants
From 2,501 to 5,000 participants
From 5,001 to 10,000 participants
Over 10,000 participants
Clackamas Fire District #1
Request for Proposal
Page 15
Total
# of Plans
Total
$ Plan Assets
# of SoleProvider Plans
Total
# of Plans
Data as of 12/31/2014
Under $50 million
From $51 million to $100 million
From $101 million to $200 million
From $201 million to $500 million
Over $500 million
Total
$ Plan Assets
# of Sole
Provider Plans
A18. Complete the following table regarding the number of defined contribution plans (irrespective of entity
type) you have won/lost in the last five (5) years. This response should include cases in which you
elected not to re-bid and should not include cases in which you were retained with no meaningful growth
in assets upon retention.
Data as of 12/31/2014
Under $50 million
From $50 million to $250 million
Over $250 million
Number
Won
Number
Lost
A19. Provide the name and the contract start/termination date for all special district clients or ex-clients with
assets less than $50 million referenced in the A18 table above:
Client Name (Wins)
Contract Start Date
Client Name (Losses)
Contract Termination Date
A20. Does your organization have any affiliations with, or endorsements from, any public or private
organizations and/or industry groups, etc.? (Yes/No) If yes, describe the relationship, and include a
description of whether or not it is a monetary relationship.
Organization
Clackamas Fire District #1
Request for Proposal
Page 16
Monetary
Relationship
(Yes/No)
Amount of
Contribution
Length of
Relationship
B. Record Keeping, Custody and Systems Technology
B1.
What record keeping system do you use? Complete the table below.
Record keeping system (state whether proprietary
to your Firm or not):
Used since:
Number of participants on the system:
Number of plans on the system:
System capacity:
Update cycle (monthly, quarterly, annually):
Last major revision date:
Next revision date:
B2.
How often is the record keeping system audited? Provide a copy of the Firm’s SSAE 16 or equivalent.
Include a copy in the Exhibit Binder and label it Exhibit 4.
B3.
Complete the table below from your most recent system audit, adding lines as needed:
Control Objective
B4.
Number of Exceptions or Deviations Noted
Complete the following table on your Voice Response Unit:
Voice Response Unit system:
Used since:
Update cycle (monthly, quarterly, annually):
Last major revision date:
Next revision date:
B5.
Complete the following table on your web-based transactional systems:
Web-based system:
Used since:
Update cycle (monthly, quarterly, annually):
Last major revision date:
Next revision date:
B6.
Briefly detail any pending revisions on your voice response unit system or web-based system. Number
each item.
Clackamas Fire District #1
Request for Proposal
Page 17
B7.
How many programmers are dedicated to supporting each system?
Transactional
Systems
Record Keeping System:
Voice Response Unit System:
Web-based System:
Number of
Full-time
Programmers
Number of
Part-time
Programmers
B8.
Describe your data security and back-up process. Include a brief description of how access to participant
data (current and archived) is controlled and monitored (i.e., who specifically can view participant account
data, who can print this data, who can remove this data from your facility either on a laptop, memory stick,
CD or as a printed report).
B9.
How is indicative data, including Social Security numbers, protected against fraud/theft (both internal and
external threats), and what security protocols are in use to guard against fraud/theft?
B10. Are there particular file formats that must be utilized when submitting payroll contributions and loan
deduction data to your Firm? (Yes/No) If yes, briefly describe.
B11. What is the daily deadline time in Pacific Time for you to receive the contribution file and funds and
complete the investment of those contributions into the appropriate fund(s)?
B12. Who would provide trustee/custodial services to the Plans? If not internal, disclose who you would
partner with and the length of your relationship with them.
B13. Provide a one page diagram illustrating how assets flow from the client’s account, showing every
organization that touches participant assets. This should include any trust company, custodian, bank, pass
through bank, record keeper and investment company, etc. Include this in the Exhibit Binder and label it
Exhibit 5.
B14. Where is the custodian located (city and state)?
B15. Provide a listing of the custodian’s insurance coverage in the specific categories provided in the table
below.
Coverage
General Liability:
Professional E&O:
Financial Institution Bond:
Other(s):
Amount of Coverage
B16. Can your Firm tier the investment menu (meaning break up the menu into sections with asset allocation
funds in one tier and the core menu in another) on paper forms? On the website? If yes, briefly describe.
B17. The Healthcare Enhancement for Local Public Safety (HELPS) Retirees Act is important to the District
and its participants. Briefly describe your firm’s experience and capabilities around administering this
feature.
Clackamas Fire District #1
Request for Proposal
Page 18
C. Participant Education, Communications, Counseling and Investment Advice
Services
C1.
How many on-site service representatives are being proposed for the servicing the District’s Plans?
C2.
Describe the physical and personnel resources you will either provide to or need from the District for onsite services such as office space, conference rooms and clerical/administrative support for meeting
arrangements as relevant to the services provided.
C3.
Complete the following for each on-site participant service representative that would be assigned to the
District. Only include the names of representatives who would meet face-to-face with participants.
Representative’s Name:
Years at Firm:
Years in industry:
Location:
Total number of accounts serviced:
Total assets serviced:
Total number of participants serviced:
University degree(s) (BA/BS/MBA, etc. and school(s)):
Professional Credential(s):
FINRA/Insurance License(s):
Typical work schedule (days and hours):
Anticipated turnaround time for returning emails and/or
phone calls:
C4.
What minimum FINRA/insurance licenses are required for on-site participant service representatives?
C5.
Would the participant service representative work mainly out of his/her house or a local office?
C6.
Will the District be able to participate in the selection of the on-site participant service representative(s)
assigned to the account? (Yes/No)
C7.
How would your Firm handle a scenario where the District was not satisfied with the personnel assigned
to the account?
C8.
Will you provide on-site, individual meetings and group sessions at sites and times specified by the
District? (Yes/No)
C9.
Will the participant representative work with the District to suggest times to be effective? (Yes/No)
C10. Based on the District’s demographic data and your Firm’s experience, complete the table below regarding
your proposed on-site annual enrollment/education commitment. This response should be based upon
the total hours and days that could be committed to under the services contract. If partial service days are
considered in the proposal, the partial service days should not be counted as full days, but rather as their
proportional equivalent of each day (for example: two half days equal one full day under the contract).
Clackamas Fire District #1
Request for Proposal
Page 19
Proposed annual number of on-site service hours:
Proposed annual number of on-site service days:
C11. Will you offer investment advice to the District’s participants via an online/internet advice provider?
(Yes/No) If yes, complete the chart below:
Online advice vendor:
Used since:
Number of participants utilizing service:
Number of plans utilizing service:
Total amount of participant assets in the service:
Average participant utilization rate per plan:
C12. Will your Firm provide online investment advice with assistance provided by your on-site participant
service representative(s)? For example, the on-site participant service representative would be expected to
explain the online advice tool to the participant, perform the data entry, and generate and explain the
output of the service in a one-on-one meeting. (Yes/No) If yes, describe your process for offering this
service.
C13. Will your Firm offer a managed account service, if requested, to the District’s participants? (Yes/No) If
yes, complete the chart below.
Managed account vendor:
Used since:
Number of participants utilizing service:
Number of plans utilizing service:
Total amount of participant assets in the service:
Average participant utilization rate per plan:
C14. If applicable, is the managed account service coupled with online advice or could the District choose to
exclude the managed account service and just offer online advice? (Yes/No) Briefly discuss as needed.
C15. Will you offer investment advice to the District’s participants on an in-person basis other than presenting
the online advice provider through the on-site participant service representative? (Yes/No) If yes,
complete the chart below.
In-person advice vendor:
Used since:
Number of participants eligible to utilize service:
Number of participants utilizing service:
Number of plans utilizing service:
Number of meetings in 2014:
Number of meeting in 2013:
Average participant utilization rate per plan:
Clackamas Fire District #1
Request for Proposal
Page 20
C16. If applicable, what certifications, licenses and training are the individuals who provide participant
investment advice to participants required to obtain (e.g. Series, 7, 63, 65, insurance licenses, etc.)? Please
only state required certifications and distinguish between local (on-site) participant representatives and
home office (call center) participant representatives.
C17. Do any of these individuals have any U-4s or Disclosure Events listed with FINRA? (Yes/No) If yes,
explain.
C18. If you have indicated above that your Firm will provide investment advice, either through the use of an
online advice tool or otherwise, provide a sample investment advice report document that is provided to
participants. Include this in the Exhibit Binder and label it Exhibit 6.
C19. Will your Firm or the investment advice provider that you are partnered with assume fiduciary
responsibility for the investment advice given to participants? (Yes/No)
C20. If your Firm will partner with another firm to provide investment advice, internet-based or otherwise, will
the District be required to contract separately with that firm? (Yes/No)
C21. Will you offer participants comprehensive financial planning services? (Yes/No) If yes, will you offer
participants comprehensive financial planning services through a Certified Financial Planner? (Yes/No)
C22. If you answered yes to Question C21, is this person(s) an employee of your organization or subsidiary?
(Yes/No)
C23. If applicable, do any of the individuals that provide financial planning services have any U-4s or Disclosure
Events listed with FINRA? (Yes/No) If yes, explain.
C24. Discuss the compensation structure for any contractor and/or employee (including the on-site participant
service representatives) of your organization who would meet face-to-face with the participants and
whether this compensation is one-time, recurring or varies based on the investments or products chosen
by the participant.
C25. Are your on-site participant service representatives and/or any other employees given incentives to sell the
following products or services: online advice, managed accounts, guaranteed minimum withdrawal benefit
options, and/or managed payout options? (Yes/No) Complete the tables below. State additional products
or services that apply.
Approximate % of Total Compensation
Base Rate/Salary
Variable
Is Variable Compensation Based on Adoption of:
Fixed or General Account/Stable Value
Managed Accounts
Guaranteed Minimum Withdrawal Benefit
Managed Payout Options
Proprietary Mutual Funds
%
Yes/No
C26. How do you measure and/or benchmark the impact your communication and education efforts have on
participant behavior? Briefly describe your capability to track and report to the District on a quarterly basis
the success or effectiveness of various communication and education outreach campaigns.
Clackamas Fire District #1
Request for Proposal
Page 21
C27. Are you willing to conduct surveys to assess the success of any education program? (Yes/No) If yes,
provide a participant survey example in the Exhibit Binder and label it Exhibit 7.
C28. If applicable, how frequently would you propose participant surveys be conducted? How frequently can
the District have participant surveys be conducted without incurring an additional cost?
C29. Are you willing to put monetary performance guarantees on the effectiveness of certain education
campaigns or survey outcomes? (Yes/No) If yes, please describe. For example, are you willing to put
dollars at risk for failing to achieve enrollment, contribution rate and/or asset allocation goals? Or, are you
willing to put dollars at risk for an average survey response that rated services below a prescribed standard?
C30. As it pertains to the performance guarantees referenced in Question C29, have you ever had to make
payments to any clients for failure to perform on these types of guarantees over the last three (3)
years? (Yes/No) If yes, please state how many times such payments have been made.
C31. Are you willing to provide the District with any customized educational materials? (Yes/No) If yes, briefly
describe what level of customization is available for the following:
 Website:
 Education booklets:
 Mailers:
 Participant statements:
 Mobile applications:
 Participant forms:
 Others:
C32. Does your Firm provide educational services to participants through the use of webinars, including
interactive webinars? (Yes/No) If yes, provide a demo session through an Internet link.
C33. What is done by your Firm to encourage participants to use the educational tools available to them?
C34. Do participant statements aggregate all account information if the employee were to have multiple
plans/accounts with you? (Yes/No)
C35. Do all statements allow for a customized message from the District? (Yes/No) If yes, what limitations are
placed on the size or length in words or characters of the message?
C36. Complete the chart regarding information available on participant statements. Mark (Yes/No) as
appropriate and fill in the requested number of business days.
Yes/No
Monthly fund performance:
Quarterly fund performance:
1-year fund performance:
3-year fund performance
5-year fund performance:
10-year fund performance:
Cash flow for quarter:
Roth deferrals for quarter:
Asset allocation:
Clackamas Fire District #1
Request for Proposal
Page 22
Total assets:
Total Roth assets:
Total outstanding loan amount:
Loan repayment detail:
Personal rate of return:
Does the return take into account cash flow:
Expense ratios:
Projected retirement income based upon account balance and growth
assumptions:
Fees as a percentage for each investment held by a specific participant:
Specific fees as a percentage of total account balance for each participant over
the quarter:
Specific fees in the form of a dollar amount for each participant over the
quarter:
How long after quarter-end are statements mailed?
How long after quarter-end until statements are available online?
Yes/No
# Business
Days
C37. If applicable, what method is used to calculate the personal rate of return? Explain your calculation
method.
C38. Provide a sample quarterly participant account statement. Include this in the Exhibit Binder and label it
Exhibit 8. If there are material differences between a 401(a) plan and/or a 457 plan account statement,
include one (1) of each.
C39. Can participants print on-demand account statements with self-selected time periods from your website?
(Yes/No)
C40. Complete the following table regarding the information and transaction capabilities available to Plan
participants through Phone Service Representatives (“PSR”), Voice Response Unit (“VRU”), Internet and
mobile app. For the starred (*) transactions, complete the “Time Needed to Complete Transaction”
column showing any timing differences that may exist among the three forms of access (PSR, VRU and
Internet).
(Indicate availability with Yes/No)
Participant Inquiry/Transactions
Total Account Balance
Roth Account Balance
Account Balance by Fund
Roth Account Balance by Fund
Investment Elections
Deferral Rate
Roth Deferral Rate
Contribution History
Clackamas Fire District #1
Request for Proposal
Page 23
PSR
VRU
Internet
Mobile
App
* Time Needed
to Complete
Transaction
Participant Inquiry/Transactions
Transaction History
Withdrawal History
Outstanding Loan Balance
Loan History
Loan Modeling*
Beneficiary Designation*
Fund Performance
Specific Investment Advice*
Automatic Rebalance*
Paperless Fund to Fund Transfers*
Paperless Future Investment Election
Change*
Paperless Enrollment*
Paperless Deferral/Roth Deferral
Change*
Prospectus Request*
Paperless Loan *
Paperless Term Distribution *
Investment Advice Online
Hardship Application and Status
Account Distribution Information
Projected Retirement Income
PSR
VRU
Internet
Mobile
App
* Time Needed
to Complete
Transaction
C41. Where is your customer service center(s) located? Note hours of operation in Pacific Time.
Days of
Operation
Location
Hours of
Operation
Number of
Service Reps
C42. What securities licenses are your customer service center representatives required to maintain? Provide
your answer in the table below.
Licenses
Series 6
Series 7
Series 63
Series 65
Series 66
Insurance
Others (List)
Clackamas Fire District #1
Request for Proposal
Page 24
Yes/No
C43. Except for investment advice offerings and self-directed brokerage options, are there any outside
contractors or vendors that would provide services to the Plans? (Yes/No) If yes, briefly describe.
C44. Complete the following table regarding your call center and website:
Average call response time (min:sec):
Average length of calls (min:sec):
Number of dropped calls:
% of transactions handled by VRU:
% of transactions handled by web:
% of transactions handled by PSR:
Call center personnel turnover rate:
2014
2013
2012
2011
2010
C45. Are participants able to enroll and make changes to their accounts by filling out a paper form? (Yes/No)
C46. Does the District have the ability to create a custom participant message for posting on the Internet site?
(Yes/No) If yes, what limits are placed on the size of the message?
C47. Does your Firm provide for online participant loan applications? (Yes/No)
C48. What is the latest time that a participant can make an investment transfer request and be assured that the
transaction will be processed at the end of that day? Time should be listed in Pacific Time.
C49. Provide a test address and password in the table below for a representative participant website access
experience.
Web address:
Log-in:
Password:
Sample Website
C50. Briefly explain how phone and website passwords are assigned and changed.
C51. Once your Firm receives a participant distribution or rollover request, how long does it take in business
days for a check to be mailed out?
C52. Once your Firm receives a participant distribution or rollover request, how long does it take in business
days for an electronic payment to be made to the participant’s outside account?
C53. Can participants select their own periodic payment distribution dates? (Yes/No)
C54. Can this date be changed at a later date? (Yes/No)
C55. Can participants specify a specific fund source and/or fund order for the distribution? (Yes/No)
C56. Can participants specify a specific tax source (i.e. pre- or Roth/post-) for the distribution? (Yes/No)
Clackamas Fire District #1
Request for Proposal
Page 25
C57. Briefly describe any other participant services, not already noted in this response, that you would make
available to the District. Please number each item.
C58. Are there any responses in this section that would be answered differently for the 401(a) Plan than for the
457 Plan? (Yes/No) If yes, describe if not detailed already above.
Clackamas Fire District #1
Request for Proposal
Page 26
D. Plan Sponsor Services
D1.
Complete the table for any person who would work directly with the District, such as a regional field
manager(s) or a relationship manager(s). Include only the names of representatives who would meet faceto-face with District employees. Exclude personnel stated in Question C3 unless that person(s) would
spend a material amount of time working with District staff (independent of participants).
Representative’s Name:
Years at Firm:
Years in industry:
Location:
Total number of accounts serviced:
Total assets serviced:
Total number of participants serviced:
University degree(s) (BA/BS/MBA, etc. and school(s)):
Professional credential(s):
FINRA/Insurance license(s):
Work schedule (days and hours):
Anticipated turnaround time for returning emails
and/or phone calls:
D2.
Will your Firm assign the District a relationship manager that will serve as a single point of contact?
(Yes/No) If yes, would this employee attend Committee meetings at District headquarters as requested?
(Yes/No)
D3.
Briefly describe your organization’s commitment to quality and your philosophy/approach to client
services.
D4.
Briefly describe how you monitor both District and participant satisfaction.
D5.
How frequently do you conduct client satisfaction surveys at the District level?
D6.
Complete the table below regarding all of the reports you currently provide to plan sponsors and/or
committee members.
Report
D7.
Frequency
Available in
Paper?
Available on
Website?
Provide sample plan activity report(s), a quarterly plan sponsor statement, and a daily, monthly, quarterly,
and annual accounting statements for a participant-directed retirement plan. Total reports are not required,
but include enough pages of each report to demonstrate its use and features. Include with your proposal a
set of screen shots used for electronic delivery. All should be included in the Exhibit Binder and label it
Exhibit 9. If there are material differences between a 401(a) plan and/or a 457 plan sponsor administration
report, include each.
Clackamas Fire District #1
Request for Proposal
Page 27
D8.
Complete the table below to allow access to the demo plan sponsor website.
Web address:
Log-in:
Password:
D9.
Sample Website
Indicate which administrative functions the District may outsource, assuming they make use of all your
administrative services and authorize your Firm to make approvals or otherwise perform.
Qualified Domestic Relations Order (QDRO)
Review
QDRO Approval
Emergency Distribution Review
Emergency Distribution Approval
Beneficiary Change Processing
Term Distribution Processing
Minimum Required Distribution Processing
Deminimus Distribution Processing
Plan Document Review/Update
New Participant Loan Applications and Approval
Will Proposing Firm
perform this
function?
(Yes/No)
Once authorized, will
the Proposing Firm
carry out this function
without further
District involvement?
(Yes/No)
D10. Complete the table below indicating the information and services you provide specifically to plan sponsors
over the Internet.
Function
Report Writing Capabilities
Payroll Deferral Posting Data
Participant Account Balance Information
Plan Account Balances by Fund
Indicative Data Changes
Withdrawal Request/Status Tracking
Total Outstanding Loan Balances
Total Number of Loans in Default
Proposing Firm
will offer this
function?
(Yes/No)
D11. Does your Firm offer a Roth 457 account deferral feature? (Yes/No) If no, describe your planned
timetable for offering this feature.
Clackamas Fire District #1
Request for Proposal
Page 28
D12. Does your Firm offer a Roth 457 in-service account conversion feature? (Yes/No) If no, describe your
planned timetable for offering this feature.
D13. If a participant is contributing to both traditional pre-tax and Roth after-tax, do their future investment
allocations have to be the same or can they choose a different investment allocation for each (traditional
versus Roth)?
D14. If a participant has an existing balance in both traditional pre-tax and Roth after-tax, do their existing
investment allocations have to be the same or can they choose a different investment allocation for each
(traditional versus Roth)?
D15. Describe when and how the District and participants would be notified of loan default status, either while
in service or post-separation. Be sure to include an explanation of what assistance you require from the
District in this regard.
D16. Describe your Firm’s participant loan administration processes and capabilities, including how a
participant would apply for a loan and how the deduction information would be transmitted to the
District.
D17. In the past five years, have any of your Firm’s public sector clients experienced participant loan defaults
that were not reported to the plan sponsor and/or participant in a timely fashion, resulting in taxes not
being paid in the correct year? (Yes/No) If yes, how many plans managed by your Firm experienced such
an event?
D18. Complete the table below regarding the percentage of defined contribution (DC) plans that offer
automatic enrollment and/or a Roth deferral feature. For the governmental plans, these statistics should
compare governmental plans with other governmental plans only.
Year
2014
2013
2012
2011
2010
% of Total DC
Plans with Auto
Enroll
% of Total DC
Plans with Roth
Deferral
% of Governmental
DC Plans with
Auto Enroll
% of Governmental
DC Plans with Roth
Deferral
D19. Do you need the District to specifically identify whether a Plan participant is making regular contributions,
pre-retirement catch-up contributions, and/or age 50+ catch-up contributions? (Yes/No for each
contribution type)
D20. Briefly describe any other administrative outsourcing services, not yet noted, that your Firm would make
available to the District.
D21. Are all communication and education services configured to comply (at a minimum) with the provisions of
applicable federal and Oregon law? (Yes/No)
D22. Does your Firm apply the US Department of Labor (DOL) plan sponsor and participant regulations
requiring fee disclosure to plan sponsors with and participants in non-ERISA-governed plans such as the
District’s? (Yes/No) If no, briefly explain why and offer a timeframe in which you could comply with
Clackamas Fire District #1
Request for Proposal
Page 29
those regulations in relation to the District’s Plans. If yes, please include a sample in the Exhibit Binder
and label it Exhibit 10
D23. Are you willing to indemnify and hold the District harmless from any legal claims and actions arising out
of the educational activities you provide to Plan participants (Yes/No) If no, briefly explain.
D24. Will you provide legal assistance and compliance to assure the Plans operate in compliance with current
and future Internal Revenue Code Section 401 and 457 provisions? (Yes/No)
D25. How will you inform the District of actual or contemplated changes in laws or regulations that would
impact the Plans?
D26. Will your Firm provide and maintain model plan documents for the District for both Plans? (Yes/No)
D27. Does your Firm provide a plan sponsor newsletter? (Yes/No) If yes, provide a copy of the two most
recent editions of this newsletter. Include these in the Exhibit Binder and label it Exhibit 11.
D28. Are there any responses in this section that would be answered differently for the 401(a) Plan than for the
457 Plan? (Yes/No) If yes, describe if not detailed already above.
Clackamas Fire District #1
Request for Proposal
Page 30
E. Investment Flexibility
Some of the questions below pertain to any capital preservation investment options the Proposing Firms may
require (whether to enhance their pricing or otherwise).
E1.
Provide the crediting rate formula for the required capital preservation investment option (stable value,
General or Fixed Account, etc.). Illustrate the current rate using this formula.
E2.
For this required capital preservation investment option, provide monthly or quarterly investment returns,
net of management and wrap fee, for the last 10 years in an Excel spreadsheet. Include this in the Exhibit
Binder and label it Exhibit 12.
E3.
For this required capital preservation investment option, provide the most recent attribution sheet that
shows the current portfolio breakdown by sector along with any and all wrap providers.
E4.
As applicable, provide a list of the fixed/stable value option wrap providers and indicate whether or not
they are currently providing additional wrap capacity.
E5.
Provide the market-to-book value ratio (or formulaic equivalent adjustment factor) for this required capital
preservation investment option(s) and the crediting rate (net of fees) for each of the following years:
(Yes/No)
2014
2013
2012
2011
2010
2009
Example
Market Value
to Book Value
Ratio
Net
Annualized
Credit Rate
102.75%
2.75%
E6.
What benchmark is used to evaluate the performance of this required capital preservation investment
option?
E7.
For this required capital preservation investment option, do the assets sit on the Proposing Firm’s balance
sheet? (Yes/No)
E8.
Provide a list of all stable value products that are available through your investment platform.
Product Name
Clackamas Fire District #1
Request for Proposal
Page 31
Expense
Ratio
Revenue
Share
Current Net
Crediting
Rate
E9.
For the stable value fund or fixed option, are you able to offer a guaranteed minimum floor above 0.00%?
(Yes/No) If yes, please explain and specify for how long the rate(s) is guaranteed?
E10. For any product that has a put provision, will you allow the District to provide notice of possible
liquidation in advance of any formal decision? For example, could the District ask you to begin the put
notification period and then elect at a later time to keep the fund prior to any actual liquidation and
without any charge to the Plans and participants? (Yes/No)
E11. Would the rate on this required capital preservation investment option be more favorable if you were able
to impose some sort of additional liquidity restriction? (Yes/No) If yes, please briefly describe.
E12. For all investment options on your platform, do you have restrictions on the number of trades a
participant may make in a month, quarter, and year? (Yes/No) If yes, briefly describe.
E13. What is your process for identifying excessive participant trading in retirement plan accounts and reporting
these events to the participant and District?
E14. Can your organization apply short-term redemption fees? Is it your practice to apply short-term
redemption fees in accordance with the fund company’s policies? (Yes/No)
E15. How are participants notified if a trade or transfer they are making will have a redemption fee assessed?
Does your system provide them guidance on how to avoid this charge? (Yes/No) If yes, briefly describe.
E16. How are participant investment-related account errors handled, including the reporting of them to the
District, and how long does the participant have to report errors after discovery?
E17. How long will it take you to add or remove a fund from the District’s Plans once you have been given
instructions?
E18. Are fund additions and deletions subject to any monthly, quarterly or annual schedule? (Yes/No) If yes,
define the schedule.
E19. If a fund is not setup on your platform, are you willing to add new funds? (Yes/No)
E20. Briefly describe any restrictions to adding new funds to your platform.
E21. Are you willing to process non-NSCC eligible investment options? (Yes/No) If yes, please describe any
costs associated with the trades?
E22. Is your Firm able to aggregate assets in one fund across your other clients to achieve enhanced pricing
through satisfying breakpoints?
E23. Provide a list of the investment options available through your proprietary and alliance networks. This list
should include ticker symbols, expense ratios and revenue share information available for every fund.
Please segment the list by asset class and sort generally in risk order. Provide this report in an Excel
spreadsheet on a CD and include this in the Exhibit Binder and label it Exhibit 13.
E24. Answer Yes/No in the table below to indicate your Firm’s ability to provide record keeping for District
options that may include:
Clackamas Fire District #1
Request for Proposal
Page 32
Investment Type
Non-proprietary Commingled Trust Investment Products
Non-proprietary Separate Account Investment Products
Exchange-Traded Funds (ETFs)
Non-proprietary Annuity/Guaranteed Retirement Income Products
Yes/No
E25. Do you offer a self-directed brokerage account (SDBA) option? (Yes/No)
E26. Which brokerage house(s) can be utilized?
E27. What types of securities are participants able to trade via the SDBA?
Stocks traded on US exchanges
Bonds
ETFs
Mutual Funds
Stock Options
Other Derivatives
Closed-end LPs
Stocks on foreign exchanges
American Depository Receipts (ADRs)
Real estate investment trusts (REITs)
Commodities
Yes/No
E28. Do you have the ability to limit offering the SDBA option in just the 401(a) Plan or in just the 457 Plan
even if your Firm is record keeper for both Plans? (Yes/No) If yes, please briefly explain.
E29. Do you have the ability to restrict trading in certain securities? (Yes/No) If yes, please briefly explain.
E30. Do you have the ability to restrict the amount of assets within the SDBA? (Yes/No)
E31. Discuss the process of transferring assets to/from the core account, and any restrictions in trading
frequencies, asset amounts or timing that may be imposed in the SDBA.
E32. If participants are holding money within the SDBA but not in positions, does this holding account need to
be a fund already in the core lineup? (Yes/No) Please briefly describe.
E33. Describe what information your quarterly statements include regarding specific transactions conducted in
the SDBA.
E34. Provide a sample participant statement that your recommended SDBA partner would provide to
participants. Include this in the Exhibit Binder and label it Exhibit 14.
E35. Do you currently offer any sort of guaranteed minimum withdrawal benefit (GMWB) product? (Yes/No)
If yes, please briefly describe the product including a description of the investment vehicle(s) and pricing.
Include this description in the Exhibit Binder and label it Exhibit 15.
Clackamas Fire District #1
Request for Proposal
Page 33
F.
Transition
F1.
How many governmental 457 plans under $50 million has your Firm transitioned from other providers in
the past five years?
F2.
How many governmental 401(a) plans under $50 million has your Firm transitioned from other providers
in the past five years?
F3.
How many plan transitions which involved multiple plans with combined assets not exceeding $100
million have you completed in the past five years?
F4.
How many plan transitions which involved multiple record keepers with combined assets not exceeding
$100 million have you completed in the past five years?
F5.
For the most recent past five transitions of assets and participants you have performed for a governmental
plan, what was the longest blackout period? What was the average blackout period?
F6.
Provide an outline of your transition plan for the District’s retirement Plans. Include a timeline that
describes necessary actions, responsible parties and target completion dates. Assume a transition date of
December 31, 2015. Include this in the Exhibit Binder and label it Exhibit 16.
F7.
How will you guarantee your stated implementation timeframe? How will you measure the success of the
transition?
F8.
Provide a one-page outline of your plan for communicating the transition to participants. Include this in
the Exhibit Binder and label it Exhibit 17.
F9.
Will you offer the District a dedicated transition management team? (Yes/No) If yes, briefly describe the
team members and their roles, including how many other transitions they might be working on coincident
with the District’s, and how many prior transitions they have worked on (include plan assets/number of
plan participants) and the number of plans they transitioned away from the current record keepers
specifically.
F10. Based on the District’s demographic data and your Firm’s experience, complete the table below regarding
your proposed on-site education/communication commitment for the transition period. This response
should be based upon the total hours and days that could be committed to under the services contract. If
partial service days are considered in the proposal, the partial service days should not be counted as full
days, but rather as their proportional equivalent of each day (for example: two half days equal one full day
under the contract).
Proposed total number of service days
Proposed total number of service hours
F11. How will you handle accounts already in systematic distribution during a Plan transition?
F12. Briefly describe your approach to communicating with retired or otherwise separated employees.
F13. Will you process emergency distribution requests during the blackout? (Yes/No) Briefly describe how
emergency distribution requests will be handled during the blackout.
Clackamas Fire District #1
Request for Proposal
Page 34
F14. Briefly explain any anticipated blackout periods and what transactions would be prohibited during this
period.
F15. How long do you anticipate the entire blackout period lasting?
F16. Will participant assets be out of the market at anytime during the transition? (Yes/No) If yes, briefly
describe.
F17. Are you able to transfer any of the plan assets/shares in-kind? (Yes/No) If yes, please identify and briefly
explain.
Clackamas Fire District #1
Request for Proposal
Page 35
G. Proposed Cost
G1.
Complete the table below, showing your Firm’s proposed annual fee, as a percentage of Plan assets
(excluding loans and SDBA assets), for providing retirement plan administration, record keeping,
participant services, plan sponsor services and on-site education and counseling, assuming an open
architecture with no proprietary funds.
Contract
Term
Three Years
Five Years
Seven Years
Ten Years
G2.
Both Plans Combined
401(a) Defined
Cont Plan Fee
457 Deferred
Comp Plan Fee
Both Plans Combined
Please provide your Firm’s proposed annual per participant fee for providing retirement plan
administration, record keeping, participant services, plan sponsor services and on-site education and
counseling, assuming an open architecture with no proprietary funds.
Contract
Term
Three Years
Five Years
Seven Years
Ten Years
G4.
457 Deferred
Comp Plan Fee
Complete the table below, showing your Firm’s proposed annual fee, as a percentage of Plan assets
(excluding loans and SDBA assets), for providing retirement plan administration, record keeping,
participant services, plan sponsor services and on-site education and counseling assuming the use of any
proprietary products or services such as a specific capital preservation and/or target date investment
option, advisory/managed account services, and/or brokerage option.
Contract
Term
Three Years
Five Years
Seven Years
Ten Years
G3.
401(a) Defined
Cont Plan Fee
401(a) Defined
Cont Plan Fee
457 Deferred
Comp Plan Fee
Both Plans Combined
Please provide your Firm’s proposed annual per participant fee for providing retirement plan
administration, record keeping, participant services, plan sponsor services and on-site education and
counseling assuming the use of any proprietary products or services such as a specific capital preservation
and/or target date investment option, advisory/managed account services, and/or brokerage option.
Contract
Term
Three Years
Five Years
Seven Years
Ten Years
Clackamas Fire District #1
Request for Proposal
Page 36
401(a) Defined
Cont Plan Fee
457 Deferred
Comp Plan Fee
Both Plans Combined
G5.
If the final investment line-up selected were to generate some amount of revenue sharing, will you rebate
any and all revenue above the contracted amount provided in Questions G1-G4 to the Plans? (Yes/No) If
yes, when or how frequently would this rebate occur?
G6.
If the District desires to assess participants a District-imposed asset-based fee to offset Plan
administration-related expenses, will your Firm assess this fee on behalf of the District and return those
collected fees to the Plans as they are collected? (Yes/No) If yes, please briefly describe, addressing the
frequency of the fee and how it would be calculated and assessed.
G7.
If the response to Question G5 is yes, what are the plan sponsor options in terms of the set up of the
account to hold such assets, and in what type of vehicles may the assets be invested? Will your Firm hold
onto this in a separate account?
G8.
If your firm is able to return excess revenue to the Plans, can the District receive a regular check?
(Yes/No) If yes, describe the frequency(ies).
G9.
As it relates to the plan sponsor administrative fee described above, will your Firm, if directed, apply a
hard dollar annual per participant fee cap? (Yes/No)
For example: The plan sponsor may wish to assess participants a plan administration fee of 0.10% of assets, but only to a maximum of
$150 per year. (Participant with over $150,000 in assets would pay a maximum of $150 and the 0.10% would not be applied to
balances greater than $150,000.)
G10. Will your Firm, if directed, credit revenue share from the investment providers towards offsetting any per
participant plan administration fee? (Yes/No)
G11. Will your Firm, if directed, return revenue share from investment providers in a pro rata fashion directly
back to the participants who had invested in those funds each quarter, if so directed by the District?
(Yes/no) If yes, please briefly describe.
For example: Participant A invests in Fund A and Fund B. Fund A generates 0.25% in revenue share annually and Fund B generates
0.15% annually. Participant A holds 0.5% of the Plans’ total investment in Fund A and 0.5% of the Plans’ total investment in Fund
B. Each quarter 0.5% of the revenue received or credited from Fund A would be reimbursed into Participant A’s account and 0.5% of
revenue from Fund B would be reimbursed into Participant A’s account. Other participants with different proportionate shares of the
Plans’ total investments in Fund A and Fund B would receive different reimbursements in accordance with their proportional share of
those funds.
G12. Will your Firm apply different revenue share rebate credits and/or administrative fee offsets at the
participant level as applicable to each fund? (Yes/No) If yes, please briefly describe.
For example: A participant invests in Fund A , Fund B and Fund C. Fund A generates 0.25% in revenue share annually, Fund B
generates 0.10% annually and Fund C generates no revenue sharing. The District has elected to assess all participants a 0.10%
administrative fee annually that can be partially or fully offset by any fund revenue sharing. Accordingly, participant assets that are
invested in Fund A that shares 0.25% would receive an account credit of 0.15% based on the assets in Fund A; participants in Fund B
would receive no credit and no applicable administrative charge assessed to the assets in Fund B; and participants in Fund C would be
charged the full 0.10% on the assets invested in Fund C.
G13. As a requirement to contracting with the District, will you commit in writing to specifically disclosing all
revenues received from the investment options and services you offer to the District? (Yes/No)
G14. Describe the fee, if any, for providing investment advice, be it through the on-site representative using an
online tool, or through the representative using some other program or approach.
Clackamas Fire District #1
Request for Proposal
Page 37
G15. Provide a fee schedule for the self-directed brokerage account (SDBA) option. Be sure to include set-up
and maintenance fees as well as trading costs.
G16. What direct or indirect revenue, if any, would you receive from any SDBA?
G17. Would you include the assets invested through the SDBA in the calculation of the revenue requirement
provided for in this section? (Yes/No) If yes, would you include the revenue received for SDBA assets in
the revenue calculation? (Yes/No)
G18. If applicable, will your Firm credit all revenue received from assets invested in the SDBA back to the
participant accounts associated with the SDBA investment? (Yes/No) If yes, please briefly describe.
G19. Are you able to apply the District-imposed administrative fee referenced in Question G5 and/or the fee
cap referenced in Question G9 to all participant assets, including those invested through the SDBA?
(Yes/No) Please briefly describe the process for billing SDBA assets in this regard.
G20. Complete the following charts illustrating the online trading costs associated with each SDBA. Include
only the total trading cost per security. Assume no contingent fees (such as short-term redemption fees)
are paid.
100 shares
Stock Trade
ticker: MSFT
Stock trade cost:
Assumptions:
MSFT – Microsoft Corp. – Assume $45 per share
CYDY – CytoDyn, Inc. – Assume $0.75 per share
10,000 shares
ticker: CYDY
$10,000 Par Value $10,000 Par Value
Bond Trade
Corporate Bond US Treasury Bond
Bond trade cost:
Assumptions:
Corporate Bond – $10,000, AAA-rated bonds trading at par value
US Treasury Bond – $10,000, 5-year US Treasuries trading at par value
200 shares
200 shares
Mutual Fund Trade
ticker: VFINX
ticker: BARAX
Mutual fund trade cost:
Assumptions:
VFINX – Vanguard 500 Index – Assume $175 per share
BARAX – Baron Asset – Assume $65 per share
G21. What is the proposed annual account fee for the SDBA option?
G22. Do the brokerage firm(s) with whom you partner provide any compensation to your organization
(including revenue share from funds)? (Yes/No) If yes, briefly describe. Will the specific dollars you
receive in compensation be disclosed in a 408(b)(2) or other such similar notice?
G23. If applicable, provide a fee schedule for any services you would provide related to financial planning.
Clackamas Fire District #1
Request for Proposal
Page 38
G24. Are fees for a financial planning service proposed by your Firm assessed to the entire participant
population or only to those who use the service?
G25. Please provide a fee schedule for your online advice and managed account program. Please also indicate
whether or not the revenue for these programs would apply towards any revenue or pricing requirements
provided in Questions G1-G4 above.
G26. Provide a list of all other non-asset based, participant-related administration expenses. Items such as per
head record keeping fees, loan fees, and additional withdrawal processing expenses should be included.
Participant Administration Services
Loan set-up
Loan maintenance
In-service withdrawals
Emergency withdrawals
Required minimum distributions
QDRO determination
QDRO processing
Stop payment
Replacement 1099-R
Wire transfer/ETF
Others
Cost of Services
G27. Provide a list of all non-asset based plan sponsor-related administrative expenses. This would include
special reporting charges, legal fees, administrative processing fees, communications fees, and plan
document preparation fees (including any fees to maintain, update, and/or ensure compliance of such
document with the Internal Revenue Code).
Plan Sponsor Administration Services
Plan reporting
Plan document preparation
Plan document maintenance
Identifying population eligible for required minimum
distribution
Lost participant/bad address
search
Assistance with audits
Custom communications including customization of website
Others (list)
Cost of Services
G28. Identify all non-asset based participant and plan sponsor service fees not included above.
G29. Will you agree to make participants and/or the Plans whole for any and all record keeping and/or
administrative errors within your control? (Yes/No)
G30. Complete the following table describing the performance guarantees, if any, you propose. Disclose the
dollars you are willing to put at risk for failing to meet the proposed benchmarks.
Clackamas Fire District #1
Request for Proposal
Page 39
Phone
Plan sponsor services response time:
Participant services response time:
Return all calls to plan sponsor within __:
Return all calls to participants within __:
Statements
Participant statement mail time:
Sponsor plan statement mail time:
Participant online statement posting:
Sponsor online statement posting:
Participant Services
Number of on-site individual meetings:
Number of on-site group meetings:
Financial planning services:
Plan participation rate increases:
Deferral rate increases:
Transition
Timeline:
Deliverables:
On-site meetings:
Administration
Contribution posting:
Withdrawals processed:
Emergency withdrawals processed:
Rollovers/transfers out:
Loan processing (if applicable):
Plan Sponsor Services
Report delivery:
Training:
Overall Satisfaction
Draft and distribute survey:
Satisfaction survey score:
Benchmark
Amount at Risk
G31. Will you agree to provide reports to the District that detail all service performance benchmarks and
whether or not they are being met? (Yes/No) If yes, how frequently are the reports available?
Clackamas Fire District #1
Request for Proposal
Page 40
H. References
Current Governmental Client References
Provide the following information for five (5) governmental employers with plan assets less than $100
million for which your Firm presently provides 457 record keeping and plan administration services. Select
a contact person for each plan who has managerial/committee member responsibilities associated with the
plan.
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Clackamas Fire District #1
Request for Proposal
Page 41
Provide the following information for five (5) governmental employers with plan assets less than $100
million for which your Firm presently provides 401(a) record keeping and plan administration services.
Select a contact person for each plan who has managerial/committee member responsibilities associated
with the plan.
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Clackamas Fire District #1
Request for Proposal
Page 42
Former/Terminated Client References
Provide the following information for three governmental employers for which your Firm has, in the last
five years (but does not presently), provided 457 record keeping and plan administration services. Provide
a contact person who has/had managerial/committee member responsibilities associated with the plan.
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Provide the following information for three governmental employers for which your Firm has, in the last
five years (but does not presently), provided 401(a) record keeping and plan administration services.
Provide a contact person who has/had managerial/committee member responsibilities associated with the
plan.
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Client name:
Client assets:
Clackamas Fire District #1
Request for Proposal
Page 43
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Termination date:
Transition References
Provide the following information for three governmental 457 plans with assets less than $100 million
each, for which you have performed an incoming plan asset and participant date transition within the past
three years. Select a contact person at each client that was directly involved with the transition process.
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Provide the following information for three governmental 401(a) plans with assets less than $100 million
each, for which you have performed an incoming plan asset and participant date transition within the past
three years. Select a contact person at each client that was directly involved with the transition process.
Clackamas Fire District #1
Request for Proposal
Page 44
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Client name:
Client assets:
Contact name & title:
Contact number:
E-mail address:
Address:
Clackamas Fire District #1
Request for Proposal
Page 45
VII. ATTACHMENTS
Attachment A: Sample Contract
Attachment B: Breakdown of Current Plan Assets by Fund Across Seven Providers
Attachment C: VALIC’s fee schedule
Clackamas Fire District #1
Request for Proposal
Page 46
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Nationwide 401
(Expand or collapse as necessary)
(a)
(b)
(c)
Ticker
Symbol
Plan
Assets
Per Participant/
Flat Dollar Fee
Net Expense
Ratio
Admin or M&E
Expense
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Asset Class
Fund Name
N/A
Nationwide Fixed Account*
N/A
$153,877
N/A
0.00%
0.00%
0.00%
0.00%
0.00%
N/A
Bonds
Abrden Glbl Fxd IncInstSvc
CGFIX $7,880
N/A
1.01%
0.00%
0.00%
1.01%
0.35%
N/A
Small-Cap Stocks
Abrden SmCap A
GSXAX $164,879
N/A
1.47%
0.00%
0.00%
1.47%
0.50%
N/A
7/1/2011
Large-Cap Stocks
Abrden US Eq Inst Svc
GXXIX $78,396
N/A
0.96%
0.00%
0.00%
0.96%
0.35%
N/A
10/7/2011
Large-Cap Stocks
AmCent Gr Inv
TWCGX $57,024
N/A
0.97%
0.00%
0.00%
0.97%
0.30%
N/A
7/1/2011
Large-Cap Stocks
AmCent Inc Gr A
AMADX $164,776
N/A
0.92%
0.00%
0.00%
0.92%
0.50%
N/A
7/1/2011
International Stocks
AmCent Intl Gr A
TWGAX $39,503
N/A
1.43%
0.00%
0.00%
1.43%
0.60%
N/A
7/1/2011
Short-Term Bonds
AmCent ST Govt Inv
TWUSX $0
N/A
0.55%
0.00%
0.00%
0.55%
0.25%
N/A
7/1/2011
Large-Cap Stocks
AmCent Ultra Inv
TWCUX $41,315
N/A
1.00%
0.00%
0.00%
1.00%
0.30%
N/A
7/1/2011
Large-Cap Stocks
Drey App
DGAGX $85,518
N/A
0.94%
0.00%
0.00%
0.94%
0.50%
N/A
7/1/2011
Balanced
Drey Bal Oppr Z
DBOZX $21,344
N/A
1.01%
0.00%
0.00%
1.01%
0.25%
N/A
7/1/2011
Bonds
Drey Intmd Trm Inc A
DRITX $7,796
N/A
0.89%
0.00%
0.00%
0.89%
0.50%
N/A
7/1/2011
Large-Cap Stocks
Drey Thrd Cent Z
DRTHX $26,064
N/A
1.01%
0.00%
0.00%
1.01%
0.40%
N/A
7/1/2011
Bonds
Fed Bd F
ISHIX $20,897
N/A
1.02%
0.00%
0.00%
1.02%
0.40%
N/A
7/1/2011
Bonds
Fed Hi Yld Tr Svc
FHYTX $20,862
N/A
0.99%
0.00%
0.00%
0.99%
0.50%
90 Days/ 2%
7/1/2011
Balanced
FidAdv Bal A
FABLX $184,171
N/A
0.92%
0.00%
0.00%
0.92%
0.50%
N/A
7/1/2011
Large-Cap Stocks
FidAdv Eq Inc A
FEIAX $92,440
N/A
0.95%
0.00%
0.00%
0.95%
0.50%
N/A
7/1/2011
Large-Cap Stocks
FidAdv Gr Oppr A
FAGAX $64,826
N/A
1.08%
0.00%
0.00%
1.08%
0.50%
N/A
7/1/2011
Large-Cap Stocks
FnklnMSF Mut Shrs A
TESIX $27,003
N/A
1.09%
0.00%
0.00%
1.09%
0.50%
N/A
7/1/2011
International Stocks
FnklnTmp Forgn A
TEMFX $46,381
N/A
1.16%
0.00%
0.00%
1.16%
0.50%
N/A
7/1/2011
Balanced
Invsco Eq Inc A
ACEIX $12,897
N/A
0.79%
0.00%
0.00%
0.79%
0.50%
N/A
7/1/2011
Mid-Cap Stocks
Invsco MdCap Gr A
VGRAX $94,264
N/A
1.16%
0.00%
0.00%
1.16%
0.50%
N/A
7/12/2013
Large-Cap Stocks
Jns Fd T
JANSX $277,338
N/A
0.75%
0.00%
0.00%
0.75%
0.25%
N/A
7/1/2011
International Stocks
Jns Glbl Rsrch T
JAWWX $37,832
N/A
0.79%
0.00%
0.00%
0.79%
0.25%
N/A
7/1/2011
Large-Cap Stocks
Jns Twnty T
JAVLX $822,225
N/A
0.80%
0.00%
0.00%
0.80%
0.25%
N/A
7/1/2011
Small-Cap Stocks
Lazard US SmMdCap Eq Open
LZCOX $10,252
N/A
1.20%
0.00%
0.00%
1.20%
0.50%
N/A
7/1/2011
Bonds
NW Bd Inst Svc
MUIBX $17,661
N/A
0.60%
0.00%
0.00%
0.60%
0.30%
N/A
7/1/2011
Large-Cap Stocks
NW Fd A
NWFAX $19,471
N/A
0.94%
0.00%
0.00%
0.94%
0.50%
N/A
7/1/2011
Large-Cap Stocks
NW Fd Inst Svc
MUIFX $63,893
N/A
0.72%
0.00%
0.00%
0.72%
0.35%
N/A
7/1/2011
Bonds
NW Govt Bd Inst Svc
NAUGX $9,575
N/A
0.87%
0.00%
0.00%
0.87%
0.30%
N/A
7/1/2011
Large-Cap Stocks
NW Gr A
NMFAX $1,247
N/A
0.92%
0.00%
0.00%
0.92%
0.50%
N/A
7/1/2011
Large-Cap Stocks
NW Gr Inst
MUIGX $20,600
N/A
0.61%
0.00%
0.00%
0.61%
0.20%
N/A
7/1/2011
Balanced
NW Inv Dest Aggr Svc
NDASX $351,830
N/A
0.59%
0.00%
0.00%
0.59%
0.40%
N/A
7/1/2011
Balanced
NW Inv Dest Cnsrv Svc
NDCSX $765
N/A
0.63%
0.00%
0.00%
0.63%
0.40%
N/A
7/1/2011
Balanced
NW Inv Dest Mod Aggr Svc
NDMSX $99,441
N/A
0.58%
0.00%
0.00%
0.58%
0.40%
N/A
7/1/2011
Balanced
NW Inv Dest Mod Cnsrv Svc
NSDCX $0
N/A
0.61%
0.00%
0.00%
0.61%
0.40%
N/A
7/1/2011
Balanced
NW Inv Dest Mod Svc
NSDMX $32,860
N/A
0.58%
0.00%
0.00%
0.58%
0.40%
N/A
7/1/2011
Cash
NW Mny Mkt Inst**
GMIXX $67,292
N/A
0.49%
0.00%
0.00%
0.49%
0.42%
N/A
7/1/2011
Small-Cap Stocks
NW NVIT Mult Mgr Sm Co I**
N/A
$98,963
N/A
1.26%
0.00%
0.00%
1.26%
0.35%
N/A
7/1/2011
Large-Cap Stocks
NW S P 500 Indx Svc
GRMSX $207,265
N/A
0.57%
0.00%
0.00%
0.57%
0.50%
N/A
7/1/2011
Mid-Cap Stocks
NeuBer Genesis Tr
NBGEX $161,451
N/A
1.10%
0.00%
0.00%
1.10%
0.40%
N/A
7/1/2011
Large-Cap Stocks
NeuBer Guardian Tr
NBGTX $17,638
N/A
1.06%
0.00%
0.00%
1.06%
0.40%
N/A
7/1/2011
Large-Cap Stocks
NeuBer LgCp Val Tr
NBPTX $11,922
N/A
1.05%
0.00%
0.00%
1.05%
0.40%
N/A
7/1/2011
Short-Term Bonds
NeuBer Shrt Dur Bd Tr
NSBTX $1,380
N/A
0.80%
0.00%
0.00%
0.80%
0.40%
N/A
7/1/2011
International Stocks
Opp Glbl A
OPPAX $335,800
N/A
1.14%
0.00%
0.00%
1.14%
0.50%
N/A
7/1/2011
Bonds
Pionr Hi Yld A
TAHYX $26,580
N/A
1.15%
0.00%
0.00%
1.15%
0.65%
N/A
7/1/2011
Mid-Cap Stocks
WFA Cmn Stk Inv
STCSX $49,930
N/A
1.29%
0.00%
0.00%
1.29%
0.50%
N/A
7/1/2011
$4,155,324
*Although the Nationwide Life Fixed Account currently does not have any explicit asset management charges,
NLIC’s compensation is derived from the difference between what NLIC earns on investments and what it
credits to participants. Costs and expenses (such as plan charges and any expense credits issued to the Plan,
including NLIC’s compensation) are reflected in the crediting rate. The crediting rate is determined by the
investment return earned on NLIC’s portfolio, reduced by expenses (including compensation to NLIC).
**Gross Expense Ratio Provided for NW NVIT Mult Mgr Sm Co I & NW Mny Mkt Inst
All Net Expense Ratio information provided as of most recent date available from Morningstar for year 2014
7/1/2011
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Clackamas Federal Credit Union
(a)
(Expand or collapse as necessary)
Asset Class
Fund Name
CFCU Bank Account
Ticker
Symbol
Plan
Assets
$137,244
Per Participant/
Flat Dollar Fee
Net Expense
Ratio
(b)
Admin or M&E
Expense
(c)
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
MassMutual
(a)
(Expand or collapse as necessary)
(b)
(c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Ticker
Symbol
Plan
Assets
N/A
$329,727
$0
0.00%
N/A
0.00%
0.00%
0.70%
N
HIABX
$0
$0
0.50%
0.90%
0.00%
1.40%
0.00%
N
HIADX
$41,941
$0
0.67%
0.90%
0.00%
1.57%
0.00%
N
Hartford Stock HLS
HSTAX
$3,768
$0
0.51%
0.90%
0.00%
1.41%
0.00%
N
bond
Hartford Ultrashort Bond
HUBAX
$0
$0
0.21%
0.90%
0.00%
1.11%
0.00%
N
small cap
Hartford Small Company HLS
HIASX
$5,596
$0
0.71%
0.90%
0.00%
1.61%
0.00%
N
large cap
Hartford Capital Appreciation HLS
HIACX
$72,432
$0
0.67%
0.90%
0.00%
1.57%
0.00%
N
asset allocation/balanced
Hartford Balanced HLS
HADAX
$0
$0
0.65%
0.90%
0.00%
1.55%
0.00%
N
international/global
Hartford International Opportunities HLS
HIAOX
$0
$0
0.74%
0.90%
0.00%
1.64%
0.00%
N
asset allocation/balanced
Cal VPSRI Bal Prt
N/A
$0
$0
0.90%
0.90%
0.00%
1.80%
0.00%
N
large cap
American Century Ultra
TWCUX
$11,444
$0
1.00%
0.85%
0.00%
1.85%
0.00%
N
large cap
Fidelity Advisor Growth Opportunities
FAGOX
$10,189
$0
1.31%
0.75%
0.00%
2.06%
0.50%
N
asset allocation/balanced
Fidelity Advisor Balanced
FAIGX
$0
$0
1.15%
0.75%
0.00%
1.90%
0.50%
N
international/global
Janus Global Research
JAWWX
$3,149
$0
0.79%
0.85%
0.00%
1.64%
0.00%
N
large cap
Janus Twenty
JAVLX
$16,659
$0
0.80%
0.85%
0.00%
1.65%
0.00%
N
international/global
Putnam International Growth
PINOX
$33
$0
1.50%
0.85%
0.00%
2.35%
0.25%
N
small cap
Managers AMG Skyline Special Eq Port
SKSEX
$26,607
$0
1.33%
0.85%
0.00%
2.18%
0.00%
N
large cap
DWS Core Equity
SCDGX
$0
$0
0.59%
0.85%
0.00%
1.44%
0.00%
N
large cap
Fidelity Advisor Growth & Income
FGITX
$0
$0
1.24%
0.75%
0.00%
1.99%
0.50%
N
large cap
American Century Income and Growth
BIGRX
$24,764
$0
0.67%
0.85%
0.00%
1.52%
0.00%
N
large cap
American Century Value
TWVLX
$0
$0
0.98%
0.85%
0.00%
1.83%
0.00%
N
mid cap
Hartford Mid Cap HLS
HIMCX
$5,464
$0
0.71%
0.90%
0.00%
1.61%
0.00%
N
bond
Putnam High Yield Advantage
PHYIX
$0
$0
1.03%
0.85%
0.00%
1.88%
0.25%
N
asset allocation/balanced
Janus Balanced
JABAX
$0
$0
0.82%
0.85%
0.00%
1.67%
0.00%
N
mid cap
Franklin Small-Mid Cap Growth
FRSGX
$25,514
$0
0.96%
0.85%
0.00%
1.81%
0.25%
N
international/global
Hartford Global Growth HLS
HBGLX
$0
$0
1.07%
0.90%
0.00%
1.97%
0.00%
N
international/global
Janus Overseas
JIGRX
$0
$0
0.93%
0.85%
0.00%
1.78%
0.25%
N
mid cap
Janus Enterprise
JAENX
$0
$0
0.92%
0.85%
0.00%
1.77%
0.00%
N
specialty
Htfd HC HLS
HIAHX
$5,238
$0
0.89%
0.90%
0.00%
1.79%
0.00%
N
large cap
Dreyfus Third Century
DTCAX
$0
$0
1.22%
0.85%
0.00%
2.07%
0.00%
N
specialty
Invesco Technology
FTCHX
$0
$0
1.36%
0.85%
0.00%
2.21%
0.16%
N
bond
MFS High Income
MHITX
$0
$0
0.93%
0.85%
0.00%
1.78%
0.25%
N
large cap
Massachusetts Investors Growth Stock
MIGFX
$0
$0
0.75%
0.85%
0.00%
1.60%
0.25%
N
specialty
MFS Utilities
MMUFX
$24,013
$0
1.01%
0.85%
0.00%
1.86%
0.25%
N
international/global
Putnam Global Equity
PEQUX
$9,269
$0
1.33%
0.85%
0.00%
2.18%
0.25%
N
large cap
American Century Equity Income
TWEIX
$17,604
$0
0.93%
0.85%
0.00%
1.78%
0.00%
N
international/global
American Century International Growth
TWIEX
$19,992
$0
1.22%
0.85%
0.00%
2.07%
0.00%
N
small cap
Invesco Small Cap Growth
GTSIX
$0
$0
1.21%
0.85%
0.00%
2.06%
0.25%
N
large cap
Putnam Multi-Cap Growth
PNOPX
$0
$0
1.04%
0.85%
0.00%
1.89%
0.25%
N
bond
Hartford US Gov Sec HLS
HAUSX
$0
$0
0.49%
0.90%
0.00%
1.39%
0.00%
N
large cap
Invesco American Franchise
VAFAX
$0
$0
1.08%
0.85%
0.00%
1.93%
0.25%
N
large cap
HIMCO VIT Index
HVIAX
$0
$0
0.33%
0.90%
0.00%
1.23%
0.00%
N
large cap
Invesco Diversified Dividend
LCEIX
$4,648
$0
0.88%
0.85%
0.00%
1.73%
0.25%
N
bond
Dreyfus Premier Intermediate Term Income
DRITX
$3,959
$0
0.89%
0.85%
0.00%
1.74%
0.00%
N
large cap
MFS Core Equity
MRGAX
$0
$0
1.05%
0.85%
0.00%
1.90%
0.25%
N
Asset Class
Fund Name
fixed
General Account
bond
Hartford Total Return Bond HLS
large cap
Hartford Dividend and Growth HLS
large cap
$662,010
Per Participant/ Net Expense Admin or M&E Add'l Asset
Flat Dollar Fee
Ratio
Expense
Based Fee
Total
Charges
(a+b+c)
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Nationwide 457
(Expand or collapse as necessary)
(a)
(b)
(c)
Plan
Assets
Per Participant/
Flat Dollar Fee
Net Expense
Ratio
Admin or M&E
Expense
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Asset Class
Fund Name
Ticker
Symbol
Large Cap Growth
American Century Growth Inv
TWCGX
$0
N/A
0.97%
0.00%
0.00%
0.97%
0.35%
No
2/4/1998
Large Cap Value
American Century Value Inv
TWVLX
$31,719
N/A
0.98%
0.00%
0.00%
0.98%
0.35%
No
4/27/2000
Small Cap Growth
Brown Capital Mgmt Small Co Inv
BCSIX
$23,088
N/A
1.26%
0.00%
0.00%
1.26%
0.35%
No
9/30/1999
Large Cap Core
Dreyfus Appreciation Investor
DGAGX
$18,584
N/A
0.94%
0.00%
0.00%
0.94%
0.50%
No
11/14/1998
Large Cap Core
Dreyfus S&P 500 Index
PEOPX
$676
N/A
0.50%
0.00%
0.00%
0.50%
0.35%
No
2/4/1998
Short Government
Federated US Govt 2-5 Yr Instl
FIGTX
$13,508
N/A
0.58%
0.00%
0.00%
0.58%
0.10%
No
2/4/1998
Large Cap Growth
Fidelity® Contrafund®
FCNTX
$74,131
N/A
0.67%
0.00%
0.00%
0.67%
0.20%
No
2/4/1998
Large Cap Value
Invesco Growth and Income A
ACGIX
$43,569
N/A
0.84%
0.00%
0.00%
0.84%
0.50%
No
2/14/2002
International Large Growth
Invesco International Growth R5
AIEVX
$0
N/A
0.98%
0.00%
0.00%
0.98%
0.35%
No
8/29/2011
International Large Value
MFS International Value R3
MINGX
$16,047
N/A
1.07%
0.00%
0.00%
1.07%
0.50%
No
7/1/2014
Mid Cap Value
JPMorgan Mid Cap Value A
JAMCX
$87,276
N/A
1.25%
0.00%
0.00%
1.25%
0.50%
No
1/2/2004
Cash
Morley Stable Value Fund
MORLEY
$0
N/A
0.88%
0.00%
0.00%
0.88%
0.35%
No
7/14/1999
Intermediate Investment Grade
Nationwide Bond Index A
GBIAX
$288
N/A
0.68%
0.00%
0.00%
0.68%
0.40%
No
5/17/2001
Asset Allocation
Nationwide Destination 2015 Instl Svc
NWESX
$0
N/A
0.66%
0.00%
0.00%
0.66%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2020 Instl Svc
NWFSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2025 Instl Svc
NWHSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2030 Instl Svc
NWISX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2035 Instl Svc
NWLSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2040 Instl Svc
NWMSX
$21,143
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2045 Instl Svc
NWNSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2050 Instl Svc
NWOSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Asset Allocation
Nationwide Destination 2055 Instl Svc
NTDSX
$0
N/A
0.67%
0.00%
0.00%
0.67%
0.25%
No
4/17/2008
Cash
Nationwide Fixed Account*
FIXED
$509,399
N/A
0.00%
0.00%
0.00%
0.00%
0.25%
No
2/4/1998
Large Cap Growth
Nationwide Growth Institutional Service
NGISX
$0
N/A
0.90%
0.00%
0.00%
0.90%
0.25%
No
6/8/2012
Large Cap Core
Nationwide Institutional Service
MUIFX
$35,372
N/A
0.80%
0.00%
0.00%
0.80%
0.25%
No
2/4/1998
International Large Core
Nationwide International Index A
GIIAX
$7,811
N/A
0.70%
0.00%
0.00%
0.70%
0.40%
No
5/17/2001
Intermediate Investment Grade
Nationwide Highmark Instl Svc
NWJJX
$0
N/A
0.72%
0.00%
0.00%
0.72%
0.40%
No
7/1/2014
Asset Allocation
Nationwide Inv Dest Agrsv Svc
NDASX
$59,689
N/A
0.88%
0.00%
0.00%
0.88%
0.40%
No
7/18/2001
Asset Allocation
Nationwide Inv Dest Cnsrv Svc
NDCSX
$0
N/A
0.91%
0.00%
0.00%
0.91%
0.40%
No
7/18/2001
Asset Allocation
Nationwide Inv Dest Mod Agrsv Svc
NDMSX
$561,164
N/A
0.89%
0.00%
0.00%
0.89%
0.40%
No
7/18/2001
Asset Allocation
Nationwide Inv Dest Mod Cnsrv Svc
NSDCX
$0
N/A
0.90%
0.00%
0.00%
0.90%
0.40%
No
7/18/2001
Asset Allocation
Nationwide Inv Dest Mod Svc
NSDMX
$14,939
N/A
0.90%
0.00%
0.00%
0.90%
0.40%
No
7/18/2001
Large Cap Growth
Nationwide Large Cap Growth Portfolio
NWLCG
$18,257
N/A
0.95%
0.00%
0.00%
0.95%
0.40%
No
7/25/2007
Mid Cap Core
Nationwide Mid Cap Market Index A
GMXAX
$15,588
N/A
0.71%
0.00%
0.00%
0.71%
0.40%
No
5/17/2001
Cash
Nationwide Money Market Prime
MIFXX
$0
N/A
0.64%
0.00%
0.00%
0.64%
0.40%
No
2/4/1998
Asset Allocation
Nationwide Retirement Income Instl Svc
NWRSX
$0
N/A
0.66%
0.00%
0.00%
0.66%
0.25%
No
4/17/2008
Large Cap Core
Nationwide S&P 500 Index Instl Svc
GRISX
$21,963
N/A
0.42%
0.00%
0.00%
0.42%
0.25%
No
11/14/1998
Small Cap Core
Nationwide Small Cap Index A
GMRAX
$0
N/A
0.78%
0.00%
0.00%
0.78%
0.40%
No
5/17/2001
Small Cap Growth
Nationwide Small Company Growth InSvc
NWSIX
$0
N/A
0.95%
0.00%
0.00%
0.95%
0.35%
No
6/8/2012
Small Cap Value
Nationwide US Small Cap Value Instl Svc
NWUSX
$19,019
N/A
1.38%
0.00%
0.00%
1.38%
0.40%
No
4/17/2008
Mid Cap Growth
Neuberger Berman Genesis Tr
NBGEX
$55,198
N/A
1.10%
0.00%
0.00%
1.10%
0.40%
No
2/14/2002
Large Cap Growth
Neuberger Berman Socially Rspns Inv
NBSRX
$54
N/A
0.86%
0.00%
0.00%
0.86%
0.30%
No
1/22/2004
Small Cap Growth
NVIT Multi-Manager Small Company I
NVIT
$0
N/A
1.21%
0.00%
0.00%
1.21%
0.35%
No
2/4/1998
Global Equity: World
Oppenheimer Global A
OPPAX
$28,559
N/A
1.13%
0.00%
0.00%
1.13%
0.45%
No
11/14/1998
Intermediate Investment Grade
PIMCO Total Return A
PTTAX
$28,502
N/A
0.85%
0.00%
0.00%
0.85%
0.40%
No
5/17/2001
Large Cap Growth
T. Rowe Price Growth Stock Adv
TRSAX
$71,000
N/A
0.93%
0.00%
0.00%
0.93%
0.40%
No
1/27/2005
High Yield
Waddell & Reed High-Income Y
WYHIX
$44,005
N/A
0.76%
0.00%
0.00%
0.76%
0.40%
No
1/23/2003
Mid Cap Growth
Wells Fargo Advantage Discovery Adm
WFDDX
$10,165
N/A
1.12%
0.00%
0.00%
1.12%
0.35%
No
11/16/2011
Balanced
Nationwide Diverse Managers Institutional Svc
NWWFX
$0
N/A
1.09%
0.00%
0.00%
1.09%
0.15%
No
7/1/2014
$1,830,712
*Although the Nationwide Life Fixed Account currently does not have any explicit asset management charges,
NLIC’s compensation is derived from the difference between what NLIC earns on investments and what it
credits to participants. Costs and expenses (such as plan charges and any expense credits issued to the Plan,
including NLIC’s compensation) are reflected in the crediting rate. The crediting rate is determined by the
investment return earned on NLIC’s portfolio, reduced by expenses (including compensation to NLIC).
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Oregon Saving Growth Plan
(a)
(Expand or collapse as necessary)
Ticker
Symbol
Plan
Assets
(b)
Per Participant/ Net Expense Admin or M&E
Flat Dollar Fee
Ratio
Expense
(c)
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Asset Class
Fund Name
Short-Term Fixed
Government Short Term Investment Fund
0.05%
0.05%
Stable Value
Galliard Capital Management
$99,720
0.38%
0.38%
Intermediate Bond
BlackRock US Debt Index Fund
$39,944
0.05%
0.05%
Intermediate Bond
Fidelity Broad Market Duration Fund
$39,944
Intermediate Bond
Wellington Capital Core Bond Plus Fund
$39,944
0.35%
0.35%
Target Date Portfolio
LifePath Index Retirement
$183
0.12%
0.12%
Target Date Portfolio
LifePath Index 2015
$0
0.12%
0.12%
Target Date Portfolio
LifePath Index 2020
$53,231
0.12%
0.12%
Target Date Portfolio
LifePath Index 2025
$83,083
0.12%
0.12%
Target Date Portfolio
LifePath Index 2030
$6,321
0.12%
0.12%
Target Date Portfolio
LifePath Index 2035
$49,950
0.12%
0.12%
Target Date Portfolio
LifePath Index 2040
$2,008
0.12%
0.12%
Target Date Portfolio
LifePath Index 2045
$30,935
0.12%
0.12%
Target Date Portfolio
LifePath Index 2050
$23,640
0.12%
0.12%
Target Date Portfolio
LifePath Index 2055
$89,578
0.12%
0.12%
Large Cap Value
BlackRock Russell 1000 Value Index Fund
$29,205
Large Cap Value
Dodge and Cox Stock Fund
DODGX
$14,602
Large Cap Value
MFS Value Fund
MEIAX
$14,602
Large Cap Value
LSV Value Equity Fund
LSVEX
Large Blend
BlackRock Russell 3000 Index Fund
$144,513
Large Cap Growth
BlackRock Russell 1000 Growth Index Fund
$23,511
Large Cap Growth
American Funds Amcap Fund
AMCPX
$11,755
0.74%
0.74%
0.25%
Large Cap Growth
Wells Fargo Advantage Endeavor Select Fund
WFCIX
$11,755
0.80%
0.80%
0.15%
Large Cap Growth
Delaware U.S. Growth Fund
DEUIX
$11,755
0.84%
0.84%
0.25%
International Stock
BlackRock MSCI EAFE Index Fund
International Stock
Artisan International Fund
ARTIX
$5,085
1.20%
1.20%
International Stock
GMO Foreign III Fund
GMOFX
$7,627
0.62%
0.62%
International Stock
Marisco International Opportunities
MIOFX
$5,085
0.77%
0.77%
International Stock
Oakmark International Fund
OAKIX
$7,627
0.98%
0.98%
0.35%
International Stock
DFA Emerging Markets Core Equity Fund
DFCEX
$7,627
1.60%
1.60%
0.25%
Small/Mid Cap Stock
BlackRock Russell 2000 Index Fund
Small/Mid Cap Stock
American AAdvantage
AVFIX
$23,841
Small/Mid Cap Stock
Columbia Acorn Fund
ACRNX
$24,291
Small/Mid Cap Stock
T. Rowe Price Mid-Cap Growth Fund
RPMGX
$16,194
0.78%
0.78%
Small/Mid Cap Stock
Callan Small Equity Index Fund
$16,194
0.62%
0.62%
$614
$14,602
N/A
0.00%
0.00%
0.52%
0.52%
0.10%
0.00%
0.65%
0.65%
0.00%
0.00%
$17,797
0.00%
$26,990
$993,755
0.27%
0.35%
0.00%
0.82%
0.82%
0.00%
0.35%
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Security Benefit Life
(a)
(Expand or collapse as necessary)
Asset Class
Fund Name
Ticker
Symbol
Plan
Assets
$174,062
Per Participant/
Flat Dollar Fee
Net Expense
Ratio
(b)
Admin or M&E
Expense
(c)
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Please refer to the documents attached for the information requested below.
Investment Menu - As of December 31, 2014
VALIC
(a)
(Expand or collapse as necessary)
Asset Class
Fund Name
AGGRESSIVE GROWTH LIFESTYLE
Ticker
Symbol
Plan
Assets
$29,908
ARIEL APPRECIATION FUND
$0
BLUE CHIP GROWTH FUND
$315,538
CONSERVATIVE GROWTH LIFESTYLE
$53,335
CORE BOND FUND
DIVIDEND VALUE
$463
$67,620
EMERGING ECONOMIES
$80,747
FIXED ACCOUNT PLUS
$581,252
FOREIGN VALUE
$31,482
GLOBAL REAL ESTATE FUND
$6,155
GLOBAL SOCIAL AWARENESS FUND
$0
GLOBAL STRATEGY
$129,319
GROWTH FUND
$49,667
HEALTH SCIENCES FUND
$20,293
HIGH YIELD BOND FUND
$2,763
INFLATION PROTECTED FUND
$20,258
INTERNATIONAL EQUITIES FUND
$55,788
INTERNATIONAL GOVERNMENT BOND
$9,552
INTERNATIONAL GROWTH FUND
$2,783
INTL OPPORTUNITIES
$35,102
INVESCO BAL RISK COMMOD STR R5
$5,038
LARGE CAP CORE
$9,353
LARGE CAP VALUE FUND
$9,883
LARGE CAPITAL GROWTH
$7,180
MID CAP INDEX FUND
$328,438
MID CAP VALUE FUND
$74,016
MONEY MARKET I FUND
$26,982
SHORT TERM FIXED ACCOUNT
$162,120
SMALL CAP INDEX FUND
$161,056
SMALL CAP SPECIAL VALUE FUND
$16,854
SMALL CAP VALUE FUND
$12,829
SOCIALLY RESPONSIBLE FUND
$8,753
STOCK INDEX FUND
$24,389
STRATEGIC BOND FUND
$47,833
VANGUARD LIFESTRATEGY GROWTH
$40,483
VANGUARD WELLINGTON FUND, INC.
$355,369
VANGUARD WINDSOR II
$300,698
$3,083,301
(b)
Per Participant/ Net Expense Admin or M&E
Flat Dollar Fee
Ratio
Expense
(c)
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
Short-term
Redemptio
n
Date Added
Policy/Fee
to Plan
Clackamas Fire District #1, OR - 457 Deferred Compensation Plan
Investment Menu - As of December 31, 2014
Voya Financial
(a)
(b)
(c)
Plan
Assets
Per Participant/
Flat Dollar Fee
Net Expense
Ratio
Admin or M&E
Expense
Add'l Asset
Based Fee
Total
Charges
(a+b+c)
Revenue
Share
$3,275,666
N/A
N/A
N/A
N/A
N/A
0.38%*
(Expand or collapse as necessary)
Asset Class
Fund Name
Stability of Principal
Voya Fixed Plus Account
Stability of Principal
Voya Long-Term Guaranteed Accumulation Account
Stability of Principal
Voya Money Market Portfolio - Class I
Stability of Principal
Voya Short-Term Guaranteed Accumulation Account
Bonds
American Century Inflation-Adjusted Bond Fund - Inv Class
Bonds
American Funds The Bond Fund of AmericaSM - Class R-4
Ticker
Symbol
Short-term
Redemption Date Added
Policy/Fee
to Plan
N/A
N/A
N/A
N/A
N/A
N/A
N/A
0.38%*
N/A
N/A
$14,300
N/A
0.34%
0.95%
N/A
1.29%
0.17%
N/A
N/A
$1,521,425
N/A
N/A
N/A
N/A
N/A
0.38%*
N/A
N/A
ACITX
N/A
0.47%
0.95%
N/A
1.42%
0.25%
N/A
N/A
RBFEX
N/A
0.60%
0.95%
N/A
1.55%
0.35%
N/A
N/A
Bonds
Metropolitan West Total Return Bond Fund - Class M SharesMWTRX
N/A
0.68%
0.95%
N/A
1.63%
0.35%
N/A
N/A
Bonds
Nuveen U.S. Infrastructure Income Fund - Class I
N/A
0.71%
0.95%
N/A
1.66%
0.25%
N/A
N/A
Bonds
PIMCO VIT Real Return Portfolio - Administrative Class
$42,756
N/A
0.65%
0.95%
N/A
1.60%
0.35%
N/A
N/A
Bonds
Pioneer High Yield VCT Portfolio - Class I Shares
$7,071
N/A
0.85%
0.95%
N/A
1.80%
0.25%
N/A
N/A
Bonds
Templeton Global Bond Fund - Class A
TPINX
$189,945
N/A
0.90%
0.95%
N/A
1.85%
0.40%
N/A
N/A
Bonds
Voya Aggregate Bond Portfolio - Service Class
IPTSX
$270,994
N/A
0.83%
0.95%
N/A
1.78%
0.56%
N/A
N/A
Bonds
Voya Global Bond Portfolio - Initial Class
IOSIX
$12,348
N/A
0.64%
0.95%
N/A
1.59%
0.31%
N/A
N/A
Bonds
Voya GNMA Income Fund - Class A
LEXNX
N/A
0.94%
0.95%
N/A
1.89%
0.42%
N/A
N/A
Bonds
Voya High Yield Portfolio - Service Class
IPHYX
$10,822
N/A
0.75%
0.95%
N/A
1.70%
0.53%
N/A
N/A
Bonds
Voya Intermediate Bond Portfolio - Class I
IPIIX
$68,813
N/A
0.51%
0.95%
N/A
1.46%
0.17%
N/A
N/A
Bonds
Voya U.S. Bond Index Portfolio - Class I
ILBAX
N/A
0.40%
0.95%
N/A
1.35%
0.32%
N/A
N/A
Bonds
VY® Pioneer High Yield Portfolio - Initial Class
IPHIX
N/A
0.72%
0.95%
N/A
1.67%
0.31%
N/A
N/A
Asset Allocation
Voya Index Solution 2055 Portfolio - Service Class
IISSX
N/A
0.76%
0.95%
N/A
1.71%
0.55%
N/A
N/A
Asset Allocation
Voya Solution 2015 Portfolio - Service Class
ISOSX
N/A
0.98%
0.95%
N/A
1.93%
0.57%
N/A
N/A
Asset Allocation
Voya Solution 2025 Portfolio - Service Class
ISZSX
N/A
1.05%
0.95%
N/A
2.00%
0.57%
N/A
N/A
Asset Allocation
Voya Solution 2035 Portfolio - Service Class
ISQSX
N/A
1.12%
0.95%
N/A
2.07%
0.57%
N/A
N/A
Asset Allocation
Voya Solution 2045 Portfolio - Service Class
ISRSX
N/A
1.14%
0.95%
N/A
2.09%
0.57%
N/A
N/A
Asset Allocation
Voya Solution 2055 Portfolio - Service Class
ISSPX
N/A
1.14%
0.95%
N/A
2.09%
0.57%
N/A
N/A
Asset Allocation
Voya Solution Balanced Portfolio - Service Class
ISGKX
N/A
1.05%
0.95%
N/A
2.00%
0.57%
N/A
N/A
Asset Allocation
Voya Solution Income Portfolio - Service Class
ISWSX
N/A
0.93%
0.95%
N/A
1.88%
0.57%
N/A
N/A
Asset Allocation
Voya Solution Moderately Conservative Pt - Service Cl
ISPSX
N/A
0.99%
0.95%
N/A
1.94%
0.57%
N/A
N/A
Asset Allocation
Voya Strategic Allocation Conservative Portfolio - Class I
ISAIX
$4,625
N/A
0.65%
0.95%
N/A
1.60%
0.24%
N/A
N/A
Asset Allocation
Voya Strategic Allocation Growth Portfolio - Class I
ISAGX
$29,582
N/A
0.71%
0.95%
N/A
1.66%
0.24%
N/A
N/A
Asset Allocation
Voya Strategic Allocation Moderate Portfolio - Class I
IIMDX
N/A
0.70%
0.95%
N/A
1.65%
0.24%
N/A
N/A
Balanced
Calvert VP SRI Balanced Portfolio
N/A
0.90%
0.95%
N/A
1.85%
0.20%
N/A
N/A
Balanced
Pax World Balanced Fund - Individual Investor Class
N/A
0.91%
0.95%
N/A
1.86%
0.40%
N/A
N/A
Balanced
Voya Balanced Portfolio - Class I
IBPIX
$14,874
N/A
0.69%
0.95%
N/A
1.64%
0.30%
N/A
N/A
Balanced
VY® Invesco Equity and Income Portfolio - Initial Class
IUAIX
$1,101,446
N/A
0.65%
0.95%
N/A
1.60%
0.31%
N/A
N/A
Balanced
VY® T. Rowe Price Capital Appreciation Portfolio - Service
ITCSX
$3,261,126
N/A
0.89%
0.95%
N/A
1.84%
0.53%
N/A
N/A
Large Cap Value
Amana Income Fund - Investor Class
AMANX
$44,108
N/A
1.15%
0.95%
N/A
2.10%
0.35%
N/A
N/A
Large Cap Value
American Funds Fundamental InvestorsSM - Class R-4
RFNEX
$1,840
N/A
0.66%
0.95%
N/A
1.61%
0.35%
N/A
N/A
Large Cap Value
American Funds Washington Mutual Investors FundSM - R-4RWMEX
$22,235
N/A
0.65%
0.95%
N/A
1.60%
0.35%
N/A
N/A
Large Cap Value
Columbia Diversified Equity Income Fund - Class K Shares
$65,345
N/A
0.94%
0.95%
N/A
1.89%
0.35%
N/A
N/A
Large Cap Value
Fidelity VIP Equity-Income Portfolio - Initial Class
$16,473
N/A
0.57%
0.95%
N/A
1.52%
0.21%
N/A
N/A
Large Cap Value
Invesco V.I. Core Equity Fund - Series I Shares
$8,775
N/A
0.90%
0.95%
N/A
1.85%
0.25%
N/A
N/A
Large Cap Value
Voya Growth and Income Portfolio - Class I
IIVGX
$160,263
N/A
0.59%
0.95%
N/A
1.54%
0.30%
N/A
N/A
Large Cap Value
Voya Index Plus LargeCap Portfolio - Class I
IPLIX
$92,407
N/A
0.44%
0.95%
N/A
1.39%
0.30%
N/A
N/A
Large Cap Value
Voya Large Cap Value Portfolio - Institutional Class
IPEIX
$51,890
N/A
0.65%
0.95%
N/A
1.60%
0.28%
N/A
N/A
Large Cap Value
Voya Multi-Manager Large Cap Core Port - Institutional Class IPPIX
N/A
0.73%
0.95%
N/A
1.68%
0.28%
N/A
N/A
Large Cap Value
Voya Russell™ Large Cap Index Portfolio - Class I
IIRLX
$334,089
N/A
0.38%
0.95%
N/A
1.33%
0.30%
N/A
N/A
Large Cap Value
Voya Russell™ Large Cap Value Index Portfolio - Class S
IRVSX
$253
N/A
0.75%
0.95%
N/A
1.70%
0.55%
N/A
N/A
Large Cap Value
VY® Columbia Contrarian Core Portfolio - Service Class
ISCSX
$8,207
N/A
0.95%
0.95%
N/A
1.90%
0.56%
N/A
N/A
Large Cap Value
VY® Invesco Comstock Portfolio - Service Class
IVKSX
$2,066
N/A
1.00%
0.95%
N/A
1.95%
0.56%
N/A
N/A
Large Cap Value
VY® Invesco Growth and Income Portfolio - Service Class
IVGSX
N/A
0.90%
0.95%
N/A
1.85%
0.53%
N/A
N/A
Large Cap Value
VY® T. Rowe Price Equity Income Portfolio - Service Class
IRPSX
N/A
0.89%
0.95%
N/A
1.84%
0.53%
N/A
N/A
Large Cap Growth
Alger Green Fund - Class A
SPEGX
N/A
1.35%
0.95%
N/A
2.30%
0.65%
N/A
N/A
Large Cap Growth
Amana Growth Fund - Investor Class
AMAGX
$18,047
N/A
1.10%
0.95%
N/A
2.05%
0.35%
N/A
N/A
Large Cap Growth
American Funds The Growth Fund of America - Class R-4
RGAEX
$172,638
N/A
0.68%
0.95%
N/A
1.63%
0.35%
N/A
N/A
Large Cap Growth
Fidelity VIP Contrafund Portfolio - Initial Class
$2,146,693
N/A
0.64%
0.95%
N/A
1.59%
0.21%
N/A
N/A
Large Cap Growth
Fidelity VIP Growth Portfolio - Initial Class
$177,308
N/A
0.66%
0.95%
N/A
1.61%
0.21%
N/A
N/A
Large Cap Growth
Invesco V.I. American Franchise Fund - Series I Shares
N/A
0.96%
0.95%
N/A
1.91%
0.25%
N/A
N/A
Large Cap Growth
Neuberger Berman Socially Responsive Fund - Trust Class
NBSTX
$15,056
N/A
1.03%
0.95%
N/A
1.98%
0.35%
N/A
N/A
Large Cap Growth
Voya Large Cap Growth Portfolio - Institutional Class
IEOHX
$21,119
N/A
0.60%
0.95%
N/A
1.55%
0.30%
N/A
N/A
Large Cap Growth
Voya Russell™ Large Cap Growth Index Portfolio - Class I
IRLNX
$7,221
N/A
0.49%
0.95%
N/A
1.44%
0.30%
N/A
N/A
Large Cap Growth
VY® T. Rowe Price Growth Equity Portfolio - Initial Class
ITGIX
$207,686
N/A
0.73%
0.95%
N/A
1.68%
0.31%
N/A
N/A
Small/Mid/Specialty
Ariel Fund - Investor Class
ARGFX
N/A
1.03%
0.95%
N/A
1.98%
0.35%
N/A
N/A
Small/Mid/Specialty
ASTON/Fairpointe Mid Cap Fund - Class N
CHTTX
N/A
1.12%
0.95%
N/A
2.07%
0.40%
N/A
N/A
Small/Mid/Specialty
BlackRock Mid Cap Value Opportunities Fund - Inv A Shares MDRFX
$19,038
N/A
1.18%
0.95%
N/A
2.13%
0.50%
N/A
N/A
Small/Mid/Specialty
Cohen & Steers Realty Shares, Inc.
CSRSX
$1,266
N/A
0.97%
0.95%
N/A
1.92%
0.30%
N/A
N/A
Small/Mid/Specialty
Columbia Mid Cap Value Fund - Class A Shares
CMUAX
N/A
1.17%
0.95%
N/A
2.12%
0.50%
N/A
N/A
Small/Mid/Specialty
Delaware Small Cap Value Fund - Class A
DEVLX
N/A
1.25%
0.95%
N/A
2.20%
0.50%
N/A
N/A
Small/Mid/Specialty
Franklin Small Cap Value VIP Fund - Class 2
N/A
0.88%
0.95%
N/A
1.83%
0.45%
N/A
N/A
Small/Mid/Specialty
Invesco Mid Cap Core Equity Fund - Class A
GTAGX
N/A
1.19%
0.95%
N/A
2.14%
0.50%
N/A
N/A
Small/Mid/Specialty
Lazard U.S. Mid Cap Equity Portfolio - Open Shares
LZMOX
N/A
1.35%
0.95%
N/A
2.30%
0.40%
N/A
N/A
Small/Mid/Specialty
Loomis Sayles Small Cap Value Fund - Retail Class
LSCRX
N/A
1.33%
0.95%
N/A
2.28%
0.40%
N/A
N/A
Small/Mid/Specialty
Lord Abbett Series Fund - Mid Cap Stock Portfolio - Cl VC
LASMV
$1,664
N/A
1.26%
0.95%
N/A
2.21%
0.25%
N/A
N/A
Small/Mid/Specialty
Oppenheimer Main Street Small Cap Fund®/VA
$20
N/A
0.80%
0.95%
N/A
1.75%
0.20%
N/A
N/A
Small/Mid/Specialty
USAA Precious Metals and Minerals Fund - Adviser Shares UPMMX
$2,650
N/A
1.40%
0.95%
N/A
2.35%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya Global Resources Portfolio - Service Class
IGRSX
$767
N/A
0.89%
0.95%
N/A
1.84%
0.55%
N/A
N/A
Small/Mid/Specialty
Voya Index Plus MidCap Portfolio - Class I
IPMIX
$87,587
N/A
0.49%
0.95%
N/A
1.44%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya Index Plus SmallCap Portfolio - Class I
IPSIX
$56,221
N/A
0.49%
0.95%
N/A
1.44%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya MidCap Opportunities Portfolio - Class I
IIMOX
$173,633
N/A
0.80%
0.95%
N/A
1.75%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya Russell™ Mid Cap Growth Index Portfolio - Class S
IRGUX
$27,759
N/A
0.74%
0.95%
N/A
1.69%
0.55%
N/A
N/A
Small/Mid/Specialty
Voya Russell™ Mid Cap Index Portfolio - Class I
IIRMX
$8,841
N/A
0.43%
0.95%
N/A
1.38%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya Russell™ Small Cap Index Portfolio - Class I
IIRSX
$64
N/A
0.46%
0.95%
N/A
1.41%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya Small Company Portfolio - Class I
IVCSX
$423,091
N/A
0.85%
0.95%
N/A
1.80%
0.30%
N/A
N/A
Small/Mid/Specialty
Voya SmallCap Opportunities Portfolio - Class I
IVSOX
$17,537
N/A
0.89%
0.95%
N/A
1.84%
0.30%
N/A
N/A
Small/Mid/Specialty
VY® American Century Small-Mid Cap Value Portfolio - Service
IASSX
$183,904
N/A
1.18%
0.95%
N/A
2.13%
0.56%
N/A
N/A
Small/Mid/Specialty
VY® Baron Growth Portfolio - Service Class
IBSSX
$127,054
N/A
1.25%
0.95%
N/A
2.20%
0.54%
N/A
N/A
Small/Mid/Specialty
VY® Clarion Global Real Estate Portfolio - Institutional
IRGIX
$15,326
N/A
0.89%
0.95%
N/A
1.84%
0.40%
N/A
N/A
Small/Mid/Specialty
VY® Clarion Real Estate Portfolio - Service Class
IVRSX
$94,621
N/A
0.96%
0.95%
N/A
1.91%
0.53%
N/A
N/A
Small/Mid/Specialty
VY® Columbia Small Cap Value II Portfolio - Service Class
ICSSX
N/A
1.11%
0.95%
N/A
2.06%
0.56%
N/A
N/A
Small/Mid/Specialty
VY® FMR Diversified Mid Cap Portfolio - Service Class
IFDSX
$14,240
N/A
0.89%
0.95%
N/A
1.84%
0.53%
N/A
N/A
Small/Mid/Specialty
VY® JPMorgan Mid Cap Value Portfolio - Service Class
IJMSX
$1,105,712
N/A
1.12%
0.95%
N/A
2.07%
0.56%
N/A
N/A
Small/Mid/Specialty
VY® JPMorgan Small Cap Core Equity Portfolio - Service Class
IJSSX
$754,690
N/A
1.12%
0.95%
N/A
2.07%
0.53%
N/A
N/A
Small/Mid/Specialty
VY® T. Rowe Price Diversified Mid Cap Growth Port - Initial
IAXIX
$386,841
N/A
0.77%
0.95%
N/A
1.72%
0.31%
N/A
N/A
Small/Mid/Specialty
Wanger Select
WATWX
$3,192
N/A
0.93%
0.95%
N/A
1.88%
0.40%
N/A
N/A
Small/Mid/Specialty
Wanger USA
WUSAX
$5,320
N/A
0.96%
0.95%
N/A
1.91%
0.40%
N/A
N/A
Global / International
American Funds EuroPacific Growth Fund - Class R-4
REREX
$409,374
N/A
0.84%
0.95%
N/A
1.79%
0.35%
N/A
N/A
Global / International
American Funds New Perspective Fund - Class R-4
RNPEX
$1,555,147
N/A
0.80%
0.95%
N/A
1.75%
0.35%
N/A
N/A
Global / International
American Funds SMALLCAP World Fund - Class R-4
RSLEX
$20,086
N/A
1.06%
0.95%
N/A
2.01%
0.35%
N/A
N/A
Global / International
Artisan International Fund - Investor Shares
ARTIX
$20
N/A
1.20%
0.95%
N/A
2.15%
0.35%
N/A
N/A
Global / International
Fidelity VIP Overseas Portfolio - Initial Class
$2,516
N/A
0.82%
0.95%
N/A
1.77%
0.21%
N/A
N/A
Global / International
Oppenheimer Developing Markets Fund - Class A
$53,701
N/A
1.32%
0.95%
N/A
2.27%
0.50%
N/A
N/A
Global / International
Pioneer Emerging Markets VCT Portfolio - Class I
N/A
1.41%
0.95%
N/A
2.36%
0.25%
N/A
N/A
Global / International
Voya Global Perspectives Portfolio - Class I
N/A
0.83%
0.95%
N/A
1.78%
0.30%
N/A
N/A
Global / International
Voya International Index Portfolio - Class I
IIIIX
$3,369
N/A
0.49%
0.95%
N/A
1.44%
0.30%
N/A
N/A
Global / International
Voya International Value Portfolio - Class I
IIVIX
$20,637
N/A
0.95%
0.95%
N/A
1.90%
0.30%
N/A
N/A
Global / International
VY® JPMorgan Emerging Markets Equity Portfolio - Service
IJPIX
$24,001
N/A
1.51%
0.95%
N/A
2.46%
0.53%
N/A
N/A
Global / International
VY® Oppenheimer Global Portfolio - Initial Class
IGMIX
$224,478
N/A
0.76%
0.95%
N/A
1.71%
0.31%
N/A
N/A
Global / International
VY® T. Rowe Price International Stock Portfolio - Service
IMISX
N/A
1.02%
0.95%
N/A
1.97%
0.53%
N/A
N/A
Global / International
VY® Templeton Foreign Equity Portfolio - Initial Class
IFTIX
$20,384
N/A
0.92%
0.95%
N/A
1.87%
0.31%
N/A
N/A
Global / International
VY® Templeton Global Growth Portfolio - Service Class
ISGGX
$4,908
N/A
1.14%
0.95%
N/A
2.09%
0.53%
N/A
N/A
Global / International
Wanger International
WSCAX
N/A
1.07%
0.95%
N/A
2.02%
0.40%
N/A
N/A
IVMXX
NUSIX
$8,904
$20
PAXWX
IDQYX
$84,444
$5,352
ODMAX
IPIRX
*Service Fee: The service fee is 38 basis points. The service fee is the amount paid to Voya for other services provided in connection with the investment option. If your plan uses the Voya Fixed Account or the Voya Guaranteed Accumulation Account,
the “Service Fee” represents our reasonable and good faith estimate of the cost of the recordkeeping and other administrative services being offset through a reduction in the rates of interest that would otherwise be credited. In developing our estimate,
we applied guidance issued by the Department of Labor in connection with Form 5500 Schedule C reporting. Under that guidance, if the rate of return on a fixed rate investment contract is net of the expense of recordkeeping and similar administrative
services, then the amount so “netted” should be reported as a fee charged against the Plan’s investment in order to avoid the inference that the Plan services were being provided free of charge. Estimates of those amounts are permitted so long as the
estimate is reasonable, and the methodology and assumptions used to prepare the estimate are disclosed.
$19,347,891
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is between the Clackamas Fire District #1 (District) and
_______________________________ (Consultant).
A.
District requires services, which Consultant is capable of providing, under terms and
conditions hereinafter described.
B.
Consultant is able and prepared to provide such services as District requires, under those
terms and conditions set forth.
The Parties Agree as Follows:
1. Term. The term of this Agreement shall be five years from the signing of this
Personal Services Agreement or from ____________________________, unless
sooner terminated pursuant to provisions set forth below. However, such expiration
shall not extinguish or prejudice the District’s right to enforce this contract with
respect to (i) breach of a contract warranty; or (ii) any default or defect in the
Consultant’s performance that has not been cured.
2. Scope of Services. Consultant's services under this Agreement shall consist of the
following: The Scope of Services is set forth in the District’s Request for Proposals
as the Scope of Work.
3. Consultant Identification. Consultant shall furnish to District its employer
identification number, as designated by the Internal Revenue Service, or Consultant's
social security number, as District deems applicable.
4. Compensation.
a. The District agrees to pay Consultant $__________________.
b. The Consultant agrees to invoice the District within 30 days of services provided
based on percentage of work provided.
c. The District agrees to pay the Consultant contract fee as well as any applicable
out of pocket expenses.
d. The District agrees to pay Consultant within 30 days after receipt of Consultants
itemized statement. Amounts disputed by the District may be withheld pending
settlement.
e. The District certifies that sufficient funds are available and authorized for
expenditure to finance costs of the Agreement.
f. The District shall not pay any amount in excess of the compensation amounts set
forth above nor shall the District pay the Consultant any fees or costs which the
District reasonably disputes or which the Consultant fails to provide in the proper
format and manner as required under paragraph 3.
6. Independent Consultant Status. The Consultant shall be free from direction and
control over the means and manner of providing the labor or service, subject only to
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 1 of 7
the specifications of the desired results. The Consultant is responsible for obtaining
all assumed business registrations or professional occupation licenses required by
state or local law. The Consultant shall furnish the tools or equipment necessary for
the contracted labor or services.
The Consultant agrees and certifies that:
a. The Consultant is engaged as an independent contractor and will be responsible
for any federal or state taxes applicable to any payments made under this
contract.
b. The Consultant is not eligible for any federal social security, or unemployment
insurance payments. The Consultant is not eligible for any PERS or workers
compensation benefits from compensation or payments made to the Consultant
under this contract.
c. Consultant has filed federal and state income tax returns in the name of the
business as part of the personal income tax return for the previous year for labor
or services performed as an independent contractor in the previous year.
d. The Consultant agrees and certifies that it is a corporation in good standing and
licensed to do business in the state of Oregon.
7. Early Termination.
a. This Agreement may be terminated without cause prior to the expiration of the
agreed-upon term:
(1) by mutual written consent of the parties.
(2) by either party upon 30 days' written notice to the other, delivered by
certified mail or in person.
b. Upon receipt of notice of early termination, Consultant shall immediately cease
work and submit a final statement of services for all services performed and
expenses incurred since the date of the last submittal of a statement of services.
c. Any early termination of the Agreement shall be without prejudice to any
obligation or liabilities of either party already accrued prior to such termination.
d. The rights and remedies of District provided in this Agreement relating to
defaults by Consultant shall not be exclusive and are in addition to any other
rights and remedies provided by law or under this Agreement.
8. No Third Party Beneficiaries. The District and the Consultant are the only parties to
this contract and are the only parties entitled to enforce its terms. Nothing in this
contract gives, is intended to give, or shall be construed to give or provide any
benefit or right, whether directly or indirectly or otherwise, to third persons unless
such third persons are individually identified by name herein and expressly described
as intended beneficiaries of the terms of this contract.
9. Payment of Laborers; Payment of Taxes
The Consultant shall:
a. Make payment promptly, as due, to all persons supplying to the Consultant labor
and material for the prosecution of the work provided for in the contract
documents.
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 2 of 7
b. Pay all contributions or amounts due to the State Accident Insurance Fund
incurred in the performance of this contract.
c. Not permit any lien or claim to be filed or prosecuted against the District on
account of any labor or material furnished; and
d. Be responsible for all federal, state and local taxes applicable to any
compensation or payments paid to the Consultant under this contract and unless
the Consultant is subject to backup withholding, the District will not withhold
from such compensation or payments an amount(s) to cover the Consultant’s
federal or state tax obligation.
e. If the Consultant fails, neglects or refuses to make prompt payment of any claim
for labor or services furnished by any person in connection with this contract as
such claim becomes due, the District may pay such claim to the person furnishing
the labor or services and change the amount of the payment against funds due or
to become due to the Consultant by reason of the contract.
f. The payment of a claim in this manner shall not relieve the Consultant or the
Consultant’s surety from obligation with respect to any unpaid claims.
g. The Consultant and subcontractors, if any, are subject employers under the
Oregon Workers’ Compensation Law and shall comply with ORS 656.017,
which requires provision of workers’ compensation coverage for all workers.
10. Subconsultants and Assignment. The Consultant shall neither subcontract any of the
work, nor assign any rights acquired hereunder, without obtaining prior written
approval from District. District, by this Agreement, incurs no liability to third
persons for payment of any compensation provided herein to Consultant.
11. Access to Records. The District shall have access to all books, documents, papers
and records of Consultant which are pertinent to this Agreement for the purpose of
making audit, examination, excerpts and transcripts.
12. Ownership of Work Product; License. All work products of the Consultant that
result from this contract (the work products) are the exclusive property of the
District. In addition, if any of the work projects contain intellectual property of the
Consultant this is, or could be, protected federal copyright, patent, or trademark laws,
or state trade secret laws, the Consultant hereby grants to the District a perpetual,
royalty free, fully paid, nonexclusive and irrevocable license to copy, reproduce,
deliver, publish, perform, dispose of, use and re-use, in whole or in part, and to
authorize others to do so, all such work projects and any other information, designs,
plans, or works provided or delivered to the District or produced by the Consultant
under this contract. The parties expressly agree that all works produced, taped or
recorded pursuant to this contract are works specially commissioned by the District
and that any and all such works shall be works made for hire in which all rights and
copyright belong exclusively to the District. The Consultant shall not publish,
republish, display or otherwise use any work or work products resulting from this
contract without the prior written agreement of the District.
13. Compliance with Applicable Law. The Consultant shall comply with all federal state
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 3 of 7
and local laws and ordinances applicable to the work under this contract, including,
without limitation, the provisions of ORS 279.312, 279.314, 279.316,279.320 and
279.555. Without limiting the generality of the foregoing, the Consultant expressly
agrees to comply with (i) Title VI of the Civil Rights Act of 1964; (ii) Section V of
the Rehabilitation Act of 1973; (iii) the Americans With Disabilities Act of 1990
(pub L No. 101-336), ORS 659.425, and all regulations and administrative rules
established pursuant to those laws; and (iv) all other applicable requirements of
federal and state civil rights and rehabilitation and other applicable statutes, rules and
regulations.
14. Professional Standards. Consultant shall be responsible to the level of competency
presently maintained by others practicing in the same type of work in District's
community, for the professional and technical soundness, accuracy and adequacy of
all work and materials furnished under this authorization.
15. Modification, Supplements or Amendments. No modification, change, supplement
or amendment of the provisions of this Agreement shall be valid unless it is in
writing and signed by the parties hereto.
16. Indemnity and Insurance.
a. Indemnity - The Consultant acknowledges responsibility for liability arising out
of the Consultant's negligent performance of this Agreement and shall hold the
District, its officers, agents, consultants and employees harmless from and
indemnify them for any and all liability, settlements, loss, costs, and expenses,
including attorney's fees, in connection with any action, suit, or claim caused or
alleged to be caused by the negligent acts, omissions, activities or services by the
Consultant, or the agents, consultants or employees of the Consultant provided
pursuant to this Agreement.
b. Workers Compensation Coverage - The Consultant certifies that the Consultant
has qualified for Workers Compensation as required by the State of Oregon. The
Consultant shall provide the Owner, within ten (10) days after contract
execution, a certificate of insurance evidencing coverage of all subject workers
under Oregon's Workers Compensation statutes. The certificate and policy shall
indicate that the policy shall not be terminated by the insurance carrier without
thirty (30) days advance written notice to the District. All agents or consultants
of the Consultant shall maintain such insurance.
c. Comprehensive, General and Automobile Insurance - The Consultant shall
maintain comprehensive general and automobile liability insurance for protection
of the Consultant, and the District, and for their directors, officers, agents, and
employees, insuring against liability for damages because of personal injury,
bodily injury, death and broad form property damage, including loss of use, and
occurring or in any way related to the Consultant's operation, each in an amount
not less than $1,000,000 combined single limit per occurrence/annual aggregate.
Such insurance shall name the District as an additional insured with the
stipulation that this insurance, as to the interest of the District, shall not be
invalidated by any act or neglect or breach of contract by the Consultant.
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 4 of 7
d. Errors and Omissions Insurance - The Consultant shall provide the District with
evidence of professional errors and omissions liability insurance for the
protection of the Consultant and its employees, insuring against damage arising
out of the Consultant's negligent acts, omissions, activities or services in an
amount not less that $500,000 combined single limit. The Consultant shall
maintain in force such coverage for not less that three (3) years following
completion of the Project. Such insurance shall include contractual liability.
Within ten (10) days after the execution of the Agreement, the Consultant shall
furnish the District a certificate evidencing the dates, amounts, and types of
insurance that has been procured pursuant to this Agreement. The Consultant will
provide for not less than thirty (30) days written notice to the District before the
policies may be revised, canceled, or allowed to expire. The Consultant shall not
alter the terms of any policy without prior written authorization from the District.
The provisions of this subsection apply fully to the Consultant, and its consultants
and agents.
17. Integration. This Agreement contains the entire agreement between and among the
parties, integrates all the terms and conditions mentioned herein or incidental hereto,
and supersedes all prior written or oral discussions or agreements between the parties
or their predecessors in interest with respect to all or any part of the subject matter
hereof.
18. Legal Expenses. In the event legal action is brought by District or Consultant against
the other to enforce any of the obligations hereunder or arising out of any dispute
concerning the terms and conditions hereby created, the losing party shall pay the
prevailing party such reasonable amounts for attorneys fees, costs and expenses as
may be set by the court. "Legal action" shall include matters subject to arbitration
and appeals.
19. Severability. The parties agree that if any term or provision of this Agreement is
declared by a court to be illegal or in conflict with any law, the validity of the
remaining terms and provisions shall not be affected.
20. Number and Gender. In this Agreement, the masculine, feminine or neuter gender,
and the singular or plural number, shall be deemed to include the others whenever
the context so requires.
21. Captions and Headings. The captions and headings of this Agreement are for
convenience only and shall not be construed or referred to in resolving questions of
interpretation or construction.
22. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays and legal holidays in the State of Oregon, except that if the last day of any
period falls on any Saturday, Sunday or legal holiday, the period shall be extended to
include the next day which is not a Saturday, Sunday or such a holiday.
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 5 of 7
23. Notices. Any notices, bills, invoices, reports or other documents required by this
Agreement shall be sent by the parties by United States mail, postage paid, or
personally delivered to the addresses below. All notices shall be in writing and shall
be effective when delivered. If mailed, notices shall be deemed effective forty-eight
(48) hours after mailing, unless sooner received.
24. Nonwaiver. The failure of District to insist upon or enforce strict performance by
Consultant of any of the terms of this contract or to exercise any rights hereunder
shall not be construed as a waiver or relinquishment to any extent of its rights to
assert or rely upon such terms or rights of any future occasion.
25. Information and Reports. Consultant shall, at such time and in such form as District
may require, furnish such periodic reports concerning the status of the project, such
statements, certificates, approvals, and copies of proposed and executed plans and
claims, and other information relative to the project as may be requested by District.
Consultant shall furnish District, upon request, with copies of all documents and
other materials prepared or developed in relation with or as part of the project.
Working papers prepared in conjunction with the project are the property of the
District, but shall remain with the Consultant. Copies as requested shall be provided
free of cost to the District.
26. District's Responsibilities. District shall furnish Consultant with all available
necessary information, data, and materials pertinent to the execution of this
Agreement. District shall cooperate with Consultant in carrying out the work herein
and shall provide adequate staff for liaison with Consultant.
27. Governing Law; Jurisdiction; Venue. This contract shall be governed and construed
in accordance with the laws of the State of Oregon without resort to any
jurisdiction’s conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, “the claim”) between the District and the Consultant that
arises from or relates to this contract shall be brought and conducted solely and
exclusively within the State of Oregon. If the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the
United States District Court for the District of Oregon. The Consultant, by the
signature below of its authorized representative, hereby consents to the in personal
jurisdiction of said courts.
28. Authorization. The person signing this contract on behalf of the Consultant hereby
covenants and warrants that he/she is authorized to do so and this his/her signature
will fully bind the Consultant to the terms and conditions of this contract. Upon the
District’s request the Consultant shall provide the District with evidence reasonably
satisfactory to the District confirming the foregoing covenants and warranties.
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 6 of 7
Consultant:
___________
______________
__________________________
DISTRICT:
Fire Chief
Clackamas Fire District #1
11300 SE Fuller Road
Milwaukie, OR 97222
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
duly appointed officers.
CONSULTANT
Clackamas Fire District #1
By:
By
Title:
Fire Chief
Date:
Date:
Personal Services Agreement
Clackamas Fire District #1
Audit Services
Page 7 of 7
PORTFOLIO DIRECTOR
®
Fixed and variable tax-deferred annuity
Issued by The Variable Annuity Life Insurance Company
s a vi ng : i n v e s t ing : pla nni ng
Annual fund expenses and Separate Account fees
The following fund expenses are based on each fund’s most recent fiscal year and have not been independently verified by The Variable Annuity Life
Insurance Company. Expense waivers and/or reimbursements may be voluntary or contractual and generally may be terminated by the fund’s board
at any time. Please see the prospectus for each fund for more detail concerning each fund’s fees and expenses.
Fund Annual Expenses and Separate Account fees are shown as a percentage of net assets and do not include any applicable maintenance fees or
surrender charges:
VALIC Company I
Management
Fees
(%)
12b-1 Fees
(%)
Other
Expenses
(%)
Acquired
Fund Fees &
Expenses
(%)
Asset Allocation Fund [05]
0.50
-
0.19
Blue Chip Growth Fund [72]
0.73
-
0.11
Broad Cap Value Income Fund1 [75]
0.70
-
0.25
Capital Conservation Fund [07]
0.50
-
0.14
Core Equity Fund [15]
0.80
-
0.13
Dividend Value Fund [21]
0.72
-
0.11
-
Dynamic Allocation Fund [103]3
0.25
-
0.09
0.60
Emerging Economies Fund [87]
0.77
-
0.18
-
0.95
Foreign Value Fund [89]
0.67
-
0.13
-
0.80
Global Real Estate Fund [101]
0.73
-
0.13
-
0.86
Global Social Awareness Fund [12]
0.50
-
0.14
-
0.64
-
Global Strategy Fund [88]
0.50
-
0.14
-
0.64
-
Government Securities Fund [08]
0.50
-
0.15
-
0.65
-
Growth Fund [78]
0.70
-
0.11
-
0.81
Growth & Income Fund [16]
0.75
-
0.18
-
0.93
Health Sciences Fund [73]
1.00
-
0.11
-
1.11
-
Inflation Protected Fund [77]
0.48
-
0.11
-
0.59
International Equities Index Fund [11]
0.30
-
0.16
-
0.46
International Goverment Bond Fund [13]
0.50
-
0.15
-
International Growth Fund [20]
0.91
-
0.15
-
Large Cap Core Fund1 [76]
0.70
-
0.14
Large Capital Growth Fund [79]
0.64
-
0.12
Mid Cap Index Fund [04]
0.27
-
0.09
Mid Cap Strategic Growth Fund1 [83]
0.69
-
0.13
Fund
1
Total
Fund Fees
(%)
*Expense
Waivers or
Reimbursements
(%)
Net Fund
Expenses
(%)
Net
Separate
Account Fees
(%)
Total Net
Variable Account
Option Fees
(%)
0.02
0.71
-
0.84
-
0.71
1.00
1.71
-
0.84
1.00
1.84
-
0.95
0.10
0.85
1.00
1.85
-
0.64
-
0.64
1.00
1.64
-
0.93
0.13
0.80
1.00
1.80
0.83
0.01
0.82
1.00
1.82
0.94
0.02
0.92
1.00
1.92
-
0.95
1.00
1.95
-
0.80
1.00
1.80
-
0.86
1.00
1.86
0.64
1.00
1.64
0.64
1.00
1.64
0.65
1.00
1.65
-
0.81
1.00
1.81
0.08
0.85
1.00
1.85
1.11
1.00
2.11
-
0.59
1.00
1.59
-
0.46
1.00
1.46
0.65
-
0.65
1.00
1.65
1.06
0.05
1.01
1.00
2.01
-
0.84
-
0.84
1.00
1.84
-
0.76
-
0.76
1.00
1.76
-
0.36
-
0.36
1.00
1.36
-
0.82
-
0.82
1.00
1.82
Through a commission recapture program, a portion of the funds’ expenses have been reduced. “Other Expenses” does not take into account this expense reduction
and are therefore higher than the actual expenses of the fund. Had the expense reductions been taken into account, “Net Fund Expenses” would be as follows for
VALIC Company I funds: Broad Cap Value Income Fund, 0.84%; Large Cap Core Fund, 0.83%; and Mid Cap Strategic Growth Fund, 0.81%.
1 of 4
Portfolio Director
Fund Annual Expenses and Separate Account fees are shown as a percentage of net assets and do not include any applicable maintenance fees
or surrender charges:
VALIC Company I - continued
Other
Expenses
(%)
Acquired
Fund Fees &
Expenses
(%)
-
0.11
-
0.51
-
0.17
-
0.57
-
0.11
-
0.99
-
-
0.17
-
1.02
0.03
-
0.13
-
1.01
-
0.10
-
0.40
0.75
-
0.13
-
Small-Mid Growth Fund [85]
0.85
-
0.18
Stock Index Fund [10]
0.25
-
0.10
Value Fund [74]
0.78
-
Management
Fees
(%)
12b-1 Fees
(%)
Money Market I Fund4 [06]
0.40
NASDAQ-100® Index Fund [46]
0.40
Science & Technology Fund2 [17]
0.88
Small Cap Aggressive Growth Fund [86]
0.85
Small Cap Fund [18]
0.88
Small Cap Index Fund [14]
0.30
Small Cap Special Values Fund [84]
Fund
Net Fund
Expenses
(%)
Net
Separate
Account Fees
(%)
-
0.51
1.00
1.51
0.04
0.53
1.00
1.53
0.99
1.00
1.99
0.99
1.00
1.99
0.08
0.93
1.00
1.93
-
0.40
1.00
1.40
0.88
-
0.88
1.00
1.88
-
1.03
0.03
1.00
1.00
2.00
-
0.35
-
0.35
1.00
1.35
0.15
-
0.93
0.08
0.85
1.00
1.85
Acquired
Fund Fees
& Expenses
(%)
Total
Fund Fees
(%)
*Expense
Waivers or
Reimbursements
(%)
Net Fund
Expenses
(%)
Net
Separate
Account Fees
(%)
Total Net
Variable Account
Option Fees
(%)
0.75
0.89
0.04
0.85
0.75
1.60
Total
Fund Fees
(%)
*Expense
Waivers or
Reimbursements
(%)
Total Net
Variable Account
Option Fees
(%)
VALIC Company II
Management
Fees
(%)
12b-1 Fees
(%)
Other
Expenses
(%)
Aggressive Growth Lifestyle Fund3 [48]
0.10
-
0.04
Capital Appreciation Fund [39]
0.55
-
0.44
-
0.99
0.14
0.85
0.75
1.60
Conservative Growth Lifestyle Fund3 [50]
0.10
-
0.05
0.77
0.92
0.05
0.87
0.75
1.62
Core Bond Fund [58]
0.44
-
0.36
-
0.80
0.03
0.77
0.75
1.52
High Yield Bond Fund [60]
0.62
-
0.37
-
0.99
0.03
0.96
0.75
1.71
International Opportunities Fund [33]
0.82
-
0.39
-
1.21
0.21
1.00
0.75
1.75
Large Cap Value Fund2 [40]
0.50
-
0.38
-
0.88
0.07
0.81
0.75
1.56
Mid Cap Growth Fund2 [37]
0.75
-
0.42
-
1.17
0.32
0.85
0.75
1.60
0.69
-
0.36
-
1.05
-
1.05
0.75
1.80
Moderate Growth Lifestyle Fund [49]
0.10
-
0.03
0.75
0.88
0.03
0.85
0.75
1.60
Money Market II Fund4 [44]
0.25
-
0.38
-
0.63
0.08
0.55
0.75
1.30
Small Cap Growth Fund [35]
0.84
-
0.42
-
1.26
0.10
1.16
0.75
1.91
Small Cap Value Fund2 [36]
0.66
-
0.37
-
1.03
0.08
0.95
0.75
1.70
Socially Responsible Fund [41]
0.25
-
0.36
-
0.61
0.05
0.56
0.75
1.31
Strategic Bond Fund [59]
0.51
-
0.37
-
0.88
-
0.88
0.75
1.63
Fund
2
Mid Cap Value Fund [38]
3
An investment in a money market fund is not insured by the Federal Deposit Insurance Corporation or any other government agency. Although the fund seeks to
preserve the value of your investment at $1.00 per share, it is possible to lose money by investing in the fund.
* Pursuant to an Expense Limitation Agreement, the fund’s advisor will waive fees and reimbursement expenses as shown in the column above. The expense
waivers and fee reimbursements are voluntary and contractual and will continue through September 30, 2015 for VALIC Company I funds; December 31, 2015
for VALIC Company II funds; April 30, 2015 for American Beacon Holland Large Cap Growth Fund; June 30, 2014 for the Invesco Balanced-Risk Commodity
Strategy Fund; and indefinitely for SunAmerica High Watermark Funds.
2
3
4
Through a commission recapture program a portion of the funds’ expenses have been reduced. “Other Expenses” does not take into account this expense reduction and is
therefore higher than the actual expenses of the series. Had the expense reductions been taken into account, “Net Fund Expenses” for VALIC Company I funds would be as
follows: Science & Technology Fund, 0.98%; and VALIC Company II funds would be as follows: Capital Appreciation Fund, 0.84%; Large Cap Value Fund, 0.80%; Mid Cap
Growth Fund, 0.84%; and Small Cap Value Fund, 0.94%.
The VALIC Company II Lifestyle Funds and the VALIC Company I Dynamic Allocation Fund invest in the funds offered in VALIC Company I and VALIC Company II.
The Vanguard LifeStrategy Funds invest in other Vanguard funds. Thus, each “Fund of Funds” indirectly bears the fees and expenses of those acquired funds, which
fees and expenses are shown in the Acquired Fund Fees & Expenses column and are also reflected in each fund’s Net Fund Expenses.
For the last fiscal year, VALIC voluntarily waived fees or reimbursed expenses for the Money Market I Fund in the amount of 0.35% which resulted in Net Fund
Expenses of 0.16%, and for the Money Market II Fund in the amount of 0.40% which resulted in Net Fund Expenses of 0.15%. These waivers and/or reimbursements
are voluntary and may be discontinued at any time by VALIC.
2 of 4
Portfolio Director
Fund Annual Expenses and Separate Account fees are shown as a percentage of net assets and do not include any applicable maintenance fees
or surrender charges:
Other Funds
12b-1 Fees
(%)
Other
Expenses
(%)
Acquired
Fund Fees
& Expenses
(%)
Total
Fund Fees
(%)
*Expense
Waivers or
Reimbursements
(%)
Net Fund
Expenses
(%)
Net
Separate
Account Fees
(%)
Total Net
Variable Account
Option Fees
(%)
0.44
-
0.82
-
1.26
0.01
1.27
1.00
2.27
Ariel Appreciation Fund,
Investor Shares [69]
0.70
0.25
0.18
-
1.13
-
1.13
1.00
2.13
Ariel Fund, Investor Shares [68]
0.59
0.25
0.19
-
1.03
-
1.03
1.00
2.03
Invesco Balanced-Risk Commodity
Strategy Fund, R-5 [102]
1.03
-
0.17
0.05
1.25
0.04
1.21
1.00
2.21
SunAmerica 2020 High Watermark Fund,
Institutional Shares [82]
0.65
-
1.16
-
1.81
0.63
1.18
1.25
2.43
T. Rowe Price Retirement 2015 Adv [104]
-
0.25
-
0.63
0.88
-
0.88
1.00
1.88
T. Rowe Price Retirement 2020 Adv [105]
-
0.25
-
0.67
0.92
-
0.92
1.00
1.92
T. Rowe Price Retirement 2025 Adv [106]
-
0.25
-
0.70
0.95
-
0.95
1.00
1.95
T. Rowe Price Retirement 2030 Adv [107]
-
0.25
-
0.73
0.98
-
0.98
1.00
1.98
T. Rowe Price Retirement 2035 Adv [108]
-
0.25
-
0.75
1.00
-
1.00
1.00
2.00
T. Rowe Price Retirement 2040 Adv [109]
-
0.25
-
0.76
1.01
-
1.01
1.00
2.01
T. Rowe Price Retirement 2045 Adv [110]
-
0.25
-
0.76
1.01
-
1.01
1.00
2.01
T. Rowe Price Retirement 2050 Adv [111]
-
0.25
-
0.76
1.01
-
1.01
1.00
2.01
T. Rowe Price Retirement 2055 Adv [112]
-
0.25
-
0.76
1.01
-
1.01
1.00
2.01
T. Rowe Price Retirement 2060 Adv [113]
-
0.25
-
0.76
1.01
-
1.01
1.00
2.01
Vanguard LifeStrategy Conservative
Growth Fund3, Investor Shares [54]
-
-
-
0.15
0.15
-
0.15
1.25
1.40
Vanguard LifeStrategy Growth Fund3,
Investor Shares [52]
-
-
-
0.17
0.17
-
0.17
1.25
1.42
Vanguard LifeStrategy Moderate
Growth Fund3, Investor Shares [53]
-
-
-
0.16
0.16
-
0.16
1.25
1.41
Vanguard Long-Term Investment
Grade Fund, Investor Shares [22]
0.20
-
0.02
-
0.22
-
0.22
1.00
1.22
Vanguard Long-Term Treasury Fund,
Investor Shares [23]
0.17
-
0.03
-
0.20
-
0.20
1.00
1.20
Vanguard Wellington Fund,
Investor Shares [25]
0.24
-
0.02
-
0.26
-
0.26
1.25
1.51
Vanguard Windsor II Fund,
Investor Shares [24]
0.34
-
0.02
-
0.36
-
0.36
1.25
1.61
Management
Fees
(%)
American Beacon Holland Large Cap
Growth Fund, Investor Shares [70]
Fund
3 of 4
Annuities are long-term investments. Income taxes are payable upon withdrawal. Federal restrictions and
early withdrawal penalties can apply to early withdrawals.
Annuity contracts typically include limitations, exclusions and expense charges, which are described in the current
Portfolio Director prospectus. Fees include Separate Account fees, which range from 0.75% to 1.25% depending on the
contract, and Annual Net Fund Expenses, which range from 0.15% to 1.27% for the variable options. The current Annual
Net Fund Expense is the current Annual Total Fund Expense less contractual expense waivers or reimbursements. Fees are
subject to change based on expense waivers and reimbursements. Additionally, account maintenance fees of $3.75 per
quarter and surrender charges may apply, depending on your contract.
Real strategies
Let us help you
prepare for a
secure retirement
Retirement plans and accounts that satisfy relevant qualification rules, such as 403(b)s, IRAs, 401(k)s, etc.,
can be tax deferred regardless of whether or not they are funded with an annuity. If you are considering funding
a tax-qualified retirement plan or account with an annuity, you should know that an annuity does not provide any
additional tax-deferred treatment of earnings beyond the tax deferral of the tax-qualified retirement plan or
account itself. However, annuities do provide other features and benefits.
The fund company may limit the number of trades in and out of the fund. Please see the individual fund prospectus for
more information.
CLICK
VALIC.com
CALL
1-800-426-3753
VISIT
your VALIC
financial advisor
To obtain a Portfolio Director prospectus and underlying fund prospectuses, visit www.valic.com or
call 1-800-428-2542 and follow the prompts. The prospectuses contain the investment objectives,
risks, charges, expenses and other information about the respective investment companies that you
should consider carefully before investing. Please read the prospectuses carefully before investing or
sending money. Policy Form series UIT-194, UITG-194 and UITG-194P.
Annuity contracts are issued by The Variable Annuity Life Insurance Company and distributed by its affiliate,
AIG Capital Services, Inc., member FINRA.
VALIC represents The Variable Annuity Life Insurance Company
and its subsidiaries, VALIC Financial Advisors, Inc. and
VALIC Retirement Services Company.
Copyright © The Variable Annuity Life Insurance Company.
All rights reserved.
VC 15265 (01/2015) J95104 EE
4 of 4