Download Report

The Grape Escape
March 20 & 21, 2015
BMO Centre - Halls D & E, Stampede Park
CONFIRMATION LETTER
Vendor Webpage - http://www.coopwinespiritsbeer.com/events/exhibitor_information/
Our Grape Escape event in Edmonton has been canceled effective spring 2015. We continue facing
challenges with ticket sales with having only one location. We sincerely thank you for your support with
our events in Edmonton these past 3 years.
AGLC has made some changes to their special event license recently. All inclusive events are prohibited.
In compliance with the AGLC regulations, we’re required to change from all inclusive to drink ticket
format. Our ticket package includes admission, 12 food and 50 liquor sample coupons. You are required
to collect 1 coupon for each sample. Sample sizes are as follows: Wine – 1 oz, Liquor/Liqueur – ¼ oz,
Beer/Coolers – 2 oz.
PRODUCT ORDER, PAYMENT & PICK-UP:
•
•
•
•
Order deadline February 20, submit your order to hvanrunt@coopwinespiritsbeer.com
Products must be listed and approved through the applicable Category Manager prior to
ordering. Allocate as required to Beddington #755014vsa.
Please submit your invoice to me by February 20, if you are opting to Direct Deliver. You will
still be invoiced in return at cost + 5%.
An invoice will be emailed to you at cost + 5% and $25 fee per booth. Payment can be made in
advance (credit card authorization form) or must be paid for at the Registration Desk prior to
product pick-up at the BMO centre on Friday, March 20, 2015.
EVENT MOVE-IN/OUT:
•
•
•
•
•
•
•
•
•
•
The wristbands will be available at the registration desk when you check in.
If you would like to pick up your wristbands in advance, they can be picked up between March
16 - 19, 2015 only from our Head Office, #110, 151 – 86th Avenue SE.
Each booth will receive 3 wristbands. If you have more than one booth each additional booth
will receive 2 wristbands.
Wristband must be worn on your wrist in order to gain entry to the hall.
Friday, March 20, 2015- Set-up from noon to 4 pm via Loading Dock 13 (no access to hall
through front entrance). Your booth must be set up by 4 pm.
Saturday, March 21, 2015 - day two set up after 2 pm.
Tear-down Saturday, March 20: immediately after show closes at 9 pm. Everything must be
moved out after the event.
Bring your own spittoons, water jugs, demo supplies, ice buckets and hand sanitizer.
Booths must have enough samples and remain open 5 pm-9 pm both evenings.
Since this is a Co-op event, please do not use our competitors’ private label product. Please
choose either national brand or Co-op private label if you’re bringing in mixes, cups, napkins etc.
ICE:
•
Ice will be available for purchase - $4/bag or $20/sleeve of 6 bags.
STAMPEDE:
•
•
DISCOUNTED PARKING PASSES MUST BE ORDERED DIRECT FROM STAMPEDE A MINIMUM
OF 2 WEEKS PRIOR TO THE EVENT! The link will be made available on the Vendor Webpage.
Order Electricity, Hanging Banners and Refrigeration direct from Stampede. The form will be
available on the Vendor Webpage.
ALBERTA HEALTH SERVICES:
•
•
•
•
ALL Vendors are required to have a bottle of hand sanitizer at each table.
Only if making cocktails or using mix, submit your AHS form by February 20, available on the
Vendor Webpage, to hvanrunt@coopwinespiritsbeer.com
All food vendors are required to complete the vendor notification form. The link is on the
vendor webpage.
Food Vendors – make sure your booth or truck is ready for inspection by 4pm. You will not be
permitted to operate if you are not available for inspection.
FIRE DEPARTMENT:
•
•
•
Tents and canopies must be approved for indoor use and have a permanently attached label
indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films”.
Fire protection shall be provided for any booth utilizing cooking/warming appliances. Each
booth shall have the following fire protection equipment:
o a mounted 2A-10BC extinguisher.
o a portable “K” class extinguisher.
o a smothering lid for each individual piece of cookware.
Vehicle fuel shall not exceed one quarter (25%) of the tank capacity or 20L whichever is less.
AGLC COMPLIANCE:
•
•
•
ProServe training is required for all people serving liquor in a licensed premise. Since you have
ample notice of this requirement, it is your responsibility to ensure all your servers can provide
proof of this training to an AGLC inspector on-site should it be requested.
It is your responsibility to refuse service to those that appear intoxicated. We have police
services and security guards on site if you require any assistance.
It is against AGLC regulations to sample alcohol while serving. The person that is caught will be
asked to leave the venue.