grantee intensive training summit workbook sca two
GRANTEE INTENSIVE TRAINING SUMMIT WORKBOOK SCA TWO-PHASE ADULT DEMONSTRATION GRANTS SCA TECHNOLOGY CAREER TRAINING GRANTS April 29–30, 2015 The Council of State Governments Justice Center 22 Cortlandt St. Floor 22 New York, New York 10007 2 INTRODUCTION Congratulations on receiving your FY2014 Second Chance Act (SCA) grant. The Council of State Governments (CSG) Justice Center is excited to host you for this two-day SCA Grantee Intensive Training Summit. This event features national experts from the reentry field who will discuss innovative, researchdriven strategies for reducing recidivism and improving outcomes for people returning from prisons, jails, and juvenile facilities. This summit provides an opportunity for grantees to network with peers from around the country, meet with CSG Justice Center technical assistance staff, and learn from subject experts. CSG Justice Center staff have developed this workbook for you and your colleagues to prepare for this summit and use throughout the event. Prior to traveling to the summit, please meet with your program staff to review and discuss the contents of this workbook to provide the opportunity to for staff unable to attend the summit to have their questions addressed by national experts and CSG Justice Center staff at the summit. GRANT AWARDEES Second Chance Act Two-Phase Adult Reentry Demonstration Program: Planning and Implementation FY2014 Second Chance Act Technology Career Training Program for Incarcerated Adults and Juveniles FY2014 State of Alabama Board of Pardons and Paroles Alabama Imperial Valley Regional Occupational Program California State of California Department of Justice California City of Los Angeles California State of Delaware Executive Office of the Governor Delaware San Diego County Superintendent of Schools California State of Florida Department of Corrections Florida State of Kansas Department of Commerce Kansas Worcester County Sheriff's Office Massachusetts St. Louis Agency on Training and Employment Missouri Fort Belknap Indian Community Montana New York City Department of Correction New York Hamilton County Ohio City of Philadelphia Pennsylvania 3 AGENDA AT A GLANCE DAY 1 Wednesday, April 29, 2015 8:00 a.m. Registration (22nd Floor Lobby) 8:30 a.m. Welcome & Keynote (Brooklyn/Queens Training Room) TOPIC 1 Implementing RNR: Service Delivery and Capacity Building in Action 9:30 a.m. Presentation followed Q & A (Brooklyn/Queens Training Room) 11:00 a.m. Breakout discussion • • 12:00 p.m. Demo Group 1 (Brooklyn/Queens Training Room) | Demo Group 2 (Manhattan) Tech Group 1 (Bronx) | Tech Group 2 (Staten Island) Lunch (space available to network at CSG Justice Center) TOPIC 2 How Data Can Measure Your Impact and Improve Your Practices -Simultaneous Livestream- 1:15 p.m. Presentation followed by Q & A (Brooklyn/Queens Training Room) 2:45 p.m. Break 3:00 p.m. Breakout discussion co-facilitated by consultants and CSG Justice Center staff • • 4:00 p.m. Individual sessions with TA Providers and BJA staff • • • • • Demo Group 1 (Brooklyn/Queens Training Room) | Demo Group 2 (Manhattan) Tech Group 1 (Bronx) | Tech Group 2 (Staten Island) Ronin A. Davis/Cynthia Thaler (Manhattan) Daisy Diallo/Angela Tolosa (Brooklyn/Queens Training Room) Andre Bethea (Brooklyn/Queens Training Room) Bonnie Sultan (Staten Island) Lahiz Tavarez/Elizabeth Seigle (Bronx) 4 DAY 2 Thursday, April 30, 2015 9:00 a.m. Workshops (Concurrent Sessions by Grant Category) Adult Demonstration Grantees (Brooklyn/Queens Training Room) In-depth Review of Planning and Implementation Guides Technology Career Training Grantees (Manhattan Conference Room) Best Practices in Job Placement and Retention Strategies for High-Risk Clients 10:30 a.m. Break; TA providers and policy staff available to meet • • • • • Ronin A. Davis/Cynthia Thaler (Manhattan) Daisy Diallo/Angela Tolosa (Brooklyn/Queens Training Room) Employment Team: Jonathan Monsalve/Stephanie Akhter (Brooklyn/Queens Training Room) Bonnie Sultan (Staten Island) Lahiz Tavarez/Elizabeth Seigle (Bronx) TOPIC 3 Leveraging Resources to Support Sustainability 11:00 a.m. Presentation followed by Q & A (Brooklyn/Queens Training Room) 12:00 p.m. Lunch (space available to network at CSG Justice Center) 1:30 p.m. Strategy Session: Applying Lessons Learned into your Agency’s Work (Grantees meet independently) • • • • Ronin A. Davis/Cynthia Thaler (Manhattan) Daisy Diallo/Angela Tolosa (Brooklyn/Queens Training Room) Bonnie Sultan (Staten Island) Lahiz Tavarez/Elizabeth Seigle (Bronx) 2:15 p.m. Closing remarks (Brooklyn/Queens Training Room) 2:30 p.m. Departure 5 HOW TO USE THIS WORKBOOK Pre-Summit Summit Post-Summit Discuss the pre-training questions associated with each of the three summit topic areas with program staff and partners. Use the workbook to report out the questions, issues, and challenges program staff raised, and work with peers and TA staff to further refine your TA plan and establish next steps. Refine your implementation plan and inform your team of TA priorities developed at the summit. THE TOPIC GUIDES Please refer to your Planning and Implementation Guide (P&I Guide) when thinking about the pre-training questions for the three summit topic areas. These questions are a follow-up to the work your team has done with the P&I Guide. If your team has outstanding P&I Guide questions or specific inquires for our panel of experts, you may document them in this workbook. There are three parts to each Topic Guide: • Pre-Training Questions to Consider: Issues and questions to discuss with program staff in advance of the summit that will inform the Q & A and breakout sessions • Top 5 Takeaways: Key issues to think about during program implementation • Supporting Resources: Resources pertaining to the issues discussed in each presentation 6 TOPIC GUIDE 1 Implementing RNR: Service Delivery and Capacity Building in Action Pre-‐Training Questions to Consider In addition to the questions below, please bring to the summit any questions program staff would like asked of the panel of experts and/or CSG Justice Center staff. • • • • • • • What are your top concerns or challenges related to the implementation of risk and needs assessments? How are staff trained to perform risk, needs, behavioral health, and social service assessments? How does your agency support staff that are conducting assessments and/or delivering case management or treatment services (i.e. what training has occurred, what caseload adjustments have been made)? How do assessments inform service referrals in your program? If your program doesn’t conduct assessments, how are assessment results shared with your program and then utilized by your staff ? How does your program support staff that provide Evidence-‐Based Programs (EBP)? How does your program seek to expand its vision/mission/goals/service delivery to reflect EBP and data-‐driven work? Top 5 Takeaways • • • • • Agency mission should support the implementation of evidence-‐based practice. Supporting Resources • • • • • • • • There is a distinction between assessing risk of violence and risk of reoffending. Responsivity is the continuous act of matching a client’s programs/services to the needs identified in their assessments. Case plans are a tool for service delivery. Assessment results drive the formation and revision of case plans. Coaching Packet -‐ Effective Case Management Core Principles for Reducing Recidivism and Improving Other Outcomes For Youth In The Juvenile Justice System Evidence-‐based Practices in Tribal Communities: Challenges and Solutions Implementing Evidence-‐Based Practice in Community Repository for Tribal Community Corrections Personnel Risk Needs Assessment 101 -‐ Science Reveals New Tools to Manage Offenders Risk Assessment Instruments Validated and Implemented in Correctional Settings in the United States Risk Assessment: What You Need to Know 7 TOPIC GUIDE 2 How Data Can Measure Your Impact and Improve Your Practices This presentation will be live-‐streamed and viewers can submit questions through the chat function in addition to participants asking questions on site. Pre-‐Training Questions to Consider In addition to the questions below, please bring to the summit any questions program staff would like asked of the panel of experts and/or CSG Justice Center staff. • • • • • • Has your program identified a baseline recidivism rate? How is that rate defined? How does your program define recidivism? Does this definition align with the baseline rate’s definition? Does it align with your partner agencies’ definition(s)? How does your program collect data to track recidivism? If your program does not, what is the role of a partner agency to track recidivism? What is your data management system and is it able to communicate with the data management systems of partner agencies? If you are tracking participant data, does your program have access to all of the data you necessary to report on outcomes and address fidelity issues? If you have an evaluator, do they have they access to your client data as well as data from partner agencies that could support the evaluation? Top 5 Takeaways • • • • • Data tells the story of your program and drives improvement. Clearly defined baseline recidivism rates are essential to your program analysis. Program participant recidivism should be clearly defined and standard across program partners and the state agency that reports out on recidivism. Information and data sharing agreements are crucial for case management, program administration, and evaluation Staff are trained on collecting and inputting data as appropriate for their positions Supporting Resources • • • • • • How to Collect and Analyze Data: A Manual for Sheriffs and Jail Administrators The Importance of Data in Achieving Successful Criminal Justice Outcomes Lessons from the States: Reducing Recidivism and Curbing Corrections Costs Through Justice Reinvestment Measuring and Using Juvenile Recidivism Data to Inform Policy Practice and Resource Allocation Reducing Recidivism: States Deliver Results Using Data in Multi-‐Agency Collaborations: Guiding Performance to Ensure Accountability and Improve Programs 8 TOPIC GUIDE 3 Leveraging Resources to Support Sustainability Pre-‐Training Questions to Consider In addition to the questions below, please bring to the summit any questions program staff would like asked of the panel of experts and/or CSG Justice Center staff. • • • • What strategies does your program employ to prepare for its sustainability beyond SCA funding? What funding barriers does your program face (e.g. funding sources with restrictions or funding that is difficult to obtain) What non-‐SCA grant funding, if any, does your program plan to obtain? What are the reasons for previous unsuccessful attempts to secure other funding for this or similar programs? Top 5 Takeaways • • • • • Programs should actively seek out alternative funding and, where appropriate, not limit themselves to one funding source. Sustainable programs benefit from engaged elected and appointed officials that can serve as public champions for the program. Clear and persuasive program data should be utilized to advocate for program sustainability. Programs should leverage in-‐kind and cash resources from various sources. Research the success stories from other agencies or programs to inform sustainability planning. Supporting Resources • • • Coaching Packet -‐ Engaging in Collaborative Partnerships to Support Reentry Federal Benefits Coordination – Reentry Council Maximizing Medicaid: An Innovative Approach to Finance Health Care for Criminal Justice Populations 9 TECHNOLOGY CAREER TRAINING GRANTEES TOPIC GUIDE Best Practices in Job Placement and Retention Strategies for High-Risk Clients Pre-‐Training Questions to Consider In addition to the questions below, please bring to the summit any questions program staff would like asked of the panel of experts and/or CSG Justice Center staff. • • • • • • How did you select the vocational training your program provides? Was a particular employer or employers engaged in deciding the training you would offer? Does your program support potential participants meet eligibility requirements for the training offered (e.g. attaining GED or raising reading or math levels)? How do you engage potential employers? What methods does your program use to connect participants to jobs? What is your program’s strategy for supporting job retention for participants? Describe a particular concern or challenge your program has faced when working with participants in finding and retaining employment? Top 5 Takeaways • • • • • Job readiness assessments determine non skill-‐ related barriers to employment and should account for age and history of incarceration. Individuals at different risk and job readiness levels require different focused interventions. Workforce development and educational attainment are integral components of a reentry case plan. Employers should be actively engaged in determining types of training available and the development of those trainings. Retention strategies should include addressing on the job problems, identifying advancement opportunities, and supporting individuals in transitioning to new jobs if appropriate. Supporting Resources • Integrated Reentry and Employment Strategies Reducing Recidivism and Promoting Job Readiness • What Works in Job Training: A Synthesis of the Evidence 10 BREAKOUT DISCUSSIONS Applying Lessons Learned to Your Agency’s Work Along with your CSG TA Provider and policy staff, you will begin to draft a technical assistance plan based on the summit presentations, P&I Guide responses, and ongoing program needs. TOPIC 1: Implementing RNR: Service Delivery and Capacity Building in Action Following the RNR presentation, what have you identified as areas in need of improvement or strengthening? Identify which staff need to be informed of these need areas. Create agenda items for your next TA call that will assist you in developing an action plan to address the needs identified. 11 BREAKOUT DISCUSSIONS Applying Lessons Learned to Your Agency’s Work TOPIC 2: How Data Can Improve Your Practices and Measure Your Program’s Impact Following the RNR presentation, what have you identified as areas in need of improvement or strengthening? Identify which staff need to be informed of these need areas. Create agenda items for your next TA call that will assist you in developing an action plan to address the needs identified. 12 BREAKOUT DISCUSSIONS Applying Lessons Learned to Your Agency’s Work TOPIC 3: Leveraging Resources to Support Sustainability Following the RNR presentation, what have you identified as areas in need of improvement or strengthening? Identify which staff need to be informed of these need areas. Create agenda items for your next TA call that will assist you in developing an action plan to address the needs identified. 13 STAFF CONTACT INFORMATION NRRC Technical Assistance Providers Ronin A. Davis rdavis@csg.org Bonnie Sultan bsultan@csg.org Daisy Diallo ddiallo@csg.org Lahiz Tavarez ltavarez@csg.org Elizabeth Seigle eseigle@csg.org Cynthia Thaler cthaler@csg.org Andre Bethea | andre.bethea@usdoj.gov Policy Advisor, Bureau of Justice Assistance U.S. Department of Justice Jerry Murphy | gmurphy@csg.org Director of Technical Assistance The Council of State Governments Justice Center Angela Tolosa | atolosa@csg.org Deputy Director of Reentry The Council of State Governments Justice Center Michael Thompson | mthompson@csg.org Director The Council of State Governments Justice Center Suzanne Brown-McBride | smcbride@csg.org Deputy Director The Council of State Governments Justice Center 14 SECOND CHANCE ACT Signed into law on April 9, 2008, the Second Chance Act (P.L. 110-199) was designed to improve outcomes for people returning to communities after incarceration. This first-of-its-kind legislation authorizes federal grants to government agencies and nonprofit organizations to provide support strategies and services designed to reduce recidivism by improving outcomes for people returning from prisons, jails, and juvenile facilities. The Second Chance Act’s grant programs are funded and administered by the Office of Justice Programs in the U.S. Department of Justice. Within the Office of Justice Programs, the Bureau of Justice Assistance awards Second Chance Act grants serving adults and the Office of Juvenile Justice and Delinquency Prevention awards grants serving youth. For more information please visit csgjusticecenter.org/nrrc/projects/second-chance-act/ DEMONSTRATION GRANTS In FY2014, demonstration grants were available from BJA to support a two-phase reentry program that includes both planning and implementation phases. Grantees will be required to complete a planning phase for their projects and, after BJA approval, will be authorized to begin the implementation phase of the project. The initial award period will be for a period of 24 months, with the possibility of no-cost extensions that will extend the project period to allow for the completion of both the planning and implementation phases. The goal of this program is to support jurisdictions to develop and implement comprehensive and collaborative strategies that address the challenges posed by reentry to increase public safety and reduce recidivism for medium to high risk individuals reentering communities from incarceration. Within the context of this initiative, “reentry” is not envisioned to be a specific program, but rather a process that begins when the individual is first incarcerated (pre-release) and ends with his or her successful community reintegration (post-release). This process should provide the individual with appropriate evidence-based services—including addressing individual criminogenic needs—based on a reentry plan that relies on a risk/needs assessment that reflects the risk of recidivism for that individual. TECHNOLOGY CAREER TRAINING GRANTS First funded in 2010, the Second Chance Act technology career training grant program helps state and local government agencies and federally recognized Indian tribes to establish programs to train individuals in prisons, jails, or juvenile residential facilities for technology-based jobs and careers during the three-year period before their release. In FY 2014, the Bureau of Justice Assistance provided up to $750,000 to technology career training grantees to support activities over a one-year project period. This program supports the education, training, mentoring, support services, and job placement for incarcerated/detained adults and juveniles in a technology field. 15
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