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Application Guidelines
Master in Music
Advanced Master in Music
English & Dutch Programmes
Classical Music / Jazz / Pop / Music Production / Music Theory / Contemporary Music / Instrument Building
Academic Year 2015-2016
Contents
IMPORTANT FIRST WORDS TO ALL CANDIDATES WHO WISH TO APPLY
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MINIMUM REQUIREMENTS TO ENTER A MASTER PROGRAMME
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MASTER PROPOSAL & PORTFOLIO: TWO IMPORTANT FEATURES.
THE MASTER PROPOSAL (for candidates in all music programmes)
THE PORTFOLIO (only for candidates in music production, composition and instrument building)
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USEFUL INFORMATION ON …
THE BRIDGING PROGRAMME
MASTER COORDINATORS
STUDY ABROAD: DESTINATION GHENT (useful information brochure)
PRICES 10
SCHOLARSHIPS/GRANTS
A PLACE TO LIVE
CONSLive!
INTERESTING WEB SITES
LIST OF INSTRUMENT TEACHERS CURRENTLY AT THE ROYAL CONSERVATORY
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THE ADVANCED MASTER PROGRAM
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OVERVIEW OF MUSIC MASTER PROGRAMMES AT SCHOOL OF ARTS | ROYAL
CONSERVATORY
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OVERVIEW OF THE APPLICATION PROCEDURES
THE SPRING APPLICATION PROCEDURE (Text)
THE SPRING APPLICATION PROCEDURE (Schedule)
THE SUMMER APPLICATION PROCEDURE (in text)
THE SUMMER APPLICATION PROCEDURE (schedule)
NECESSARY DOCUMENTS FOR THE SPRING SELECTION ROUND
NECESSARY DOCUMENTS FOR THE SUMMER SELECTION ROUND
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DOCUMENT AUTHENTICATION & TRANSLATION OF YOUR DOCUMENTS.
WHAT IS: AN AUTHENTICATION?
DOCUMENT TRANSLATION
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ADDITIONAL DOCUMENTS FOR CHINESE STUDENTS
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OVERVIEW OF DEADLINES FOR THE APPLICATION PROCEDURES
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OTHER INTERESTING DATES
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WHERE TO SEND YOUR DOCUMENTS TO
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PRACTICAL INFORMATION CONCERNING ORIENTATION COMMITTEE AUDITION FOR
MASTER/ ADVANCED MASTER CANDIDATES IN MUSIC
Meeting with the Orientation Committee – Performing Music: Classical Music
Meeting with the Orientation Committee – Performing Music: Jazz /Pop
Meeting with the Orientation Committee – Composing Music: Composition
Meeting with the Orientation Committee – Composing Music: Production
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Meeting with the Orientation Committee – Advanced Master
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Dear Candidate,
If you are reading these words, we may safely assume that you are looking for information on
continuing your study abroad and more specifically: on studying in a master programme at the
School of Arts | University College Ghent. Look no further: you have come to the right place.
The School of Arts is able to welcome a growing number of new (“external”) master students
every year. Apart from an increasing number of Belgian master students coming in from other
schools in the country, all in all 60 to 70 new foreign candidates complete the application
procedure and join our master programmes every year.
Our application procedure is not complex, but it can take some time to complete. In these
application guidelines we explain in a clear and simple way how to go about when you apply for
one of our programmes. We will tell you what the deadlines are, what documents you need to
provide us with at what time and in which capacity, who you can contact for information, where
you can find detailed info on living in Ghent, etc.
The final goal of our guidelines is to make sure that, at the time you enroll as a student here at the
school, all of your application formalities have been taken care of and you do not need to worry
about that part of your master adventure anymore.
The guidelines contain a significant amount of important information meant to smoothly guide
you through the application process. We therefore advise you to thoroughly read all the info in
this document before continuing your application. For reactions, feedback or additional questions,
you may at all times contact paul.lamont@hogent.be.
This information brochure is accompanied by a questionnaire that needs to be filled out. Please
do not forget to do this (!). The questionnaire will be sent to you per automatic reply mail after
you completely and correctly filled out the preregistration.
So there you have it, dear candidate: we look forward to hearing from you. The action is go!
Paul Lamont
Admissions Officer / Student Affairs Department
Royal Conservatory & KASK | School of Arts | University College Ghent
Application Guidelines
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IMPORTANT FIRST WORDS TO ALL CANDIDATES WHO WISH TO APPLY
1. It is of capital importance that candidates respect the deadlines mentioned in the
guidelines
2. We advise candidates who will need to take care of time consuming administrative
formalities (visa, document authentication …) to participate in the Spring Selection
round, rather than in the Summer Selection round.
3. Candidates who disregard the deadlines mentioned in the guidelines, will still be
processed, but only when time allows and without any guarantee of a successful and
complete application guidelines.
Please print only what you need.
Application Guidelines
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MINIMUM REQUIREMENTS TO ENTER A MASTER PROGRAMME
Before you read on, you’ll most likely want to know about the minimum requirements you need
to meet if you wish to be considered a valid candidate for the programme of your choice.
The minimum requirement to start in one of our master programmes is that you have
obtained an equivalent diploma to the Belgian academic bachelor degree in the art of
playing a musical instrument (for a master in performing music) or music production,
composition, music theory (for a master in creating music) at the time you enroll for the
master. In order to enter the advanced master programmes, you will need to have a master
degree in instrument practice or performance.
This means that you can also apply at a time that you did not receive your bachelor or master
degree yet ( but will receive it at the end of your current academic year 2014-2015). If you can
provide us with a document that states when you expect to obtain your diploma, you are very
welcome to apply as well. The final step in the application procedure, however, is receiving the
approval on your application and this approval is only issued when you have submitted a correctly
authenticated final or provisional bachelor/master diploma copy.
All candidate files are first verified individually here at the School of Arts. We assess whether
you have the equivalent to an academic bachelor and whether your diploma can be considered as
a diploma in musical practice or performance (for the master in performing music) or meets the
relevant criteria for the master in creating music (production, composition, theory …) .
Equivalence: In some cases, foreign bachelor diplomas are not equivalent to our
Belgian academic bachelors, but to our professional bachelors. If this is the case, you
can still start in the master if you follow a bridging programme first (cfr. page 9). Your
diploma transcripts and supplements are important sources of information to us in
determining whether you have the equivalent to a professional or academic bachelor 1.
A bridging programme is designed to “academise” your professional diploma and is
composed of a necessary number of subjects from the various years in our bachelor
programmes. Depending on each individual file and on the outcome of the application
interview or audition, this programme can sometimes be combined with a part of the
master programme already.
In musical practice or performance: In most cases, it is quite simple to
determine whether your diploma is a diploma obtained in instrument practice or
performance or not. For example: If you studied to be a bachelor of music in
violoncello, there is no doubt that your diploma means that you trained to play the
violoncello. If you studied to be a bachelor in musicology , it is rather obvious that the
focus of your diploma was not on learning how to play an instrument or how to perform
with an instrument.
Some cases, however, may not be so obvious. Therefore, if you have a degree or
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1
For more information on the Belgian education system you can visit the Belgian country module on http://www.nuffic.nl/en/diplomarecognition/country-modules
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education closely linked to various academic processes that we find in our bachelor or
master degrees, you could still have an interesting artistic viewpoint on things and that
you could formulate a very interesting master proposal . Your portfolio, master
proposal, diploma transcripts and diploma supplements will be crucial pieces of
information to us to determine where you stand and whether you can be invited for an
interview or allowed an entry into our master/advanced master programmes.
If you apply for composition, music theory, instrument building or music production,
we will of course not require that you have a degree in instrument practice of
performance.
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MASTER PROPOSAL & PORTFOLIO: TWO IMPORTANT FEATURES.
You are about to apply for one of our (advanced) master programmes. That means we will need
you to send us a number of documents (personal info, a master proposal, diploma copies, … ).
Here is a word of explanation on two important features of any application.
THE MASTER PROPOSAL (for candidates in all music programmes)
One of the crucial documents and centre-pieces of your application is the master proposal.
It’s importance may not be underestimated, because – together with the portfolio – it will be one
of the bases in the decision to invite you to the interview/audition of the Spring or Summer
selection rounds. It is also a key document in finding a mentor for your master projects and thesis
later on in your study. Every application file, must therefore contain a master proposal.
The proposal is a document in which the candidate will describe the starting point and more or
less concrete outlines of the artistic research the student wishes to carry out in his or her master
projects and he/she will need to motivate this from his/her personal history as an artist or art
student. The document needs to be between 1500 and 2000 words and needs to contain the
following elements:
Part 1:
A Working Title + a personal statement why you are a suitable candidate for the course. What
you hope to achieve during your studies at the School of Arts and how this relates to your career
aspirations. Give details of your subject interests, relevant experiences and abilities in arts.
Part 2:
Discuss the research question(s) you would like to elaborate on in your artistic master project,
which interests, ideas and media you wish to explore through the master programme and how your
master project would help to attain your long-term goals. Mention artistic and/or theoretical
references. Illustrate how you would start up this master project, on a practical and technical level
as well as on the level of contents. Define a possible theme for your master thesis and explain how
this thesis could support you in your artistic process.
The master proposal describes in general terms what you hope to achieve by means of artistic
research and will often already form the (general) basis of the student’s master projects and thesis.
(This does not mean, however, that your master proposal pins you down to an unchangeable
viewpoint or basis for your master study, since any artistic process is and should be open to change
and evolution).
Part 3:
Add any relevant info that can support your motivation and research project.
The master proposal is a central part of your application and will also be a central part of the
interview or audition with the Orientation Committee. It is based on the principle that we, as a
school of arts, wish to start from the viewpoint of the student. From the start, the proposal will
also lay the foundation for the ideal approach and guidance of the student and his/her idea(s).
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THE PORTFOLIO (only for candidates in music production, composition and instrument
building)
You apply for our one of our master programmes, because you are or will soon be a bachelor in
music creation (composition or production). Your diploma and curriculum, however, serve only
administrative purposes and are quite limited when one needs to form an impression of the artist
behind the degree. An artist’s body of work speaks more clearly and gives us a much better idea
of his/her artistic level, what he/she is about or has to offer and on whether the candidate may be
a valuable and interesting artist who is able to function in our master or advanced master
programme(s). That is why wer equire candidates to provide us with a portfolio.
Candidates will need to provide a portfolio beforehand (to be submitted with other application
documents. We accept links to websites, Tumblr, Youtube or Vimeo links, Wetransfer,
Soundcloud, Bandcamp, … . We do not accept portolios on dvd’s, cd’s, usb … or any other
portable format. The goal is to be able to swiftly forward your portfolio per e-mail to all necessary
committee members, together with your master proposal.
The artistic portfolio is a presentation of the artistic evolution during the previous studies or in
the past 5 years. It can contain audio files of artistic work (eg. recordings, compositions and songs,
arrangements, …) as well as documentation on artistic work. The candidate should restrict
him/herself to relevant work (artistic work that is relevant to the candidates’ artistic process,
his/her artistic goals and master proposal).
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USEFUL INFORMATION ON …
THE BRIDGING PROGRAMME
In Flanders, the majority of art schools provide academic training. The research skills aimed for are artistic,
as well as theoretical and reflective. Immediate admission to the master programmes at the Royal
Conservatory Ghent is only available to those who hold an academic bachelor degree in an instrument
discipline (for performing music), music production, music composition or an equivalent diploma (for
creating music).
If you wish to apply for one of our master programs, we will verify whether your bachelor diploma can be
considered equivalent to an academic bachelor degree. Criteria used to establish the level of your diploma
are (amongst others): precedents, the duration of your study, the balance between theoretical/practical
subjects, the fact that your diploma grants access to a university study in your country, the contents of the
subjects in your bachelor program, ….
If we are unable to recognize your bachelor degree in art as the equivalent to an academic bachelor degree,
but can establish that your degree is equal to our professional bachelor degree you can still apply, but you
will be required to follow the bridging programme before you can start the master programme. The bridging
programme is meant to ‘academise’ your level. Mostly this means catching up on a number of academic
courses and skills that support the reflective and academic nature of the art discipline you wish to continue
your studies in.
In composing the curriculum of the bridging programmes, both the curriculum manager and the master
coordinator (mostly also the chairman/woman of the orientation committee) are consulted. The master
coordinator and the members of the orientation committee will decide on whether practical subjects should
be added to the curriculum and the curriculum manager decides on the theoretical subjects that need to be
part of your bridging programme curriculum. The number of credits in a bridging programme may range
from 45 ECTS to 90 ECTS (60 ECTS is considered as a full time year of studying in Flanders).
Important: candidates should realize that the bridging program is composed of subjects from our bachelor
programmes. The bridging programmes are therefore taught in Dutch. We do make an effort to work around
this for non-Dutch speaking students until the time that the School of Arts can officially organize English
theory classes for non-Dutch speaking bridging programme students.
The curriculum manager for the music programmes is Mrs. karen.vanpetegem@hogent.be
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MASTER COORDINATORS
All master programmes (English and Dutch) are coordinated by a specific person. They are the ones you
can contact if you require information on the program’s content. These people can either refer back to a
curriculum manager or to the Student Affairs Department.
Master in Classical Music
Master in Jazz/Pop
Master in Music Production
Advanced Master in Music – Module A
Advanced Master in Music – Module B
Master in Composition
Master in Music Theory
Master in Instrument Building
Mr. Frederik Styns
Mr. Maarten Weyley
Mr. Gert Jacobs
Mr. Régis Dragonetti
Mr. Frederik Styns
Mr. Lucien Posman
Mr. Filip Rathé
Mr. Manu Frederickx
frederik.styns@hogent.be
maarten.weyler@hogent.be
gert.jacobs@hogent.be
regis.dragonetti@hogent.be
frederik.styns@hogent.be
lucien.posman@hogent.be
filip.rathe@hogent.be
manu.frederickx@hogent.be
STUDY ABROAD: DESTINATION GHENT (useful information brochure)
Foreign students who come to study in Ghent will need to take care of a visa (when they come from outside the
European Union or European Economic Union) and make sure they are registered in the Belgian Foreigners Register
(all foreign students, apart from students with a legal residence in France, Germany and Holland). For those who plan
to live in Ghent there is a very interesting brochure online that explains everything from before your arrival until you
leave Belgium again. This brochure also gives information on housing facilities, health care, cost of living in Ghent,
etc., etc., …
http://www.gent.be/docs/Departement%20Onderwijs%20en%20Opvoeding/Studentenambtenaar/Brochure%202010_
webversie.pdf
PRICES
Tuition fees may vary slightly from year to year. The School of Arts does not use different prices for foreign students.
Belgian students may apply for a student grant from the Belgian government. Foreign students cannot apply for any
grants through the Belgian government. If your country has a bilateral agreement with Belgium, then a grant under
this agreement is a possibility, but it needs to be requested in your country of origin through the competent authorities.
Students who have difficulties with the payment of the fees, can contact our social services department Dienst
Studentenvoorzieningen and look into the possibilities of a payment plan with them. (zorg@hogent.be - ++ 32 (0)9 243
37 38).
The tuition fee comes to approximately 890 €/year for a full-time programme in the bachelor and master programmes.
The advanced master programme will cost you 1.500€/year if you enroll as a full-time student (60 ECTS credits).
Additionally, there is a studio fee to be paid on an yearly basis as well. This fee may vary between 125 € and 400 € per
year, depending on the discipline you apply for. The exact fees will be announced on the University College website
(www.hogent.be).
The general cost of living in Belgium: Officially, one needs to take into account in a provision of 614 € / month.
However, this figure is not very much in accordance with reality. A student who lives cheap (!), should be able to get
by on 1.000 € / month (all depending on your personal life style and the cost of your house/apartment/studio ….). This
figure is merely indicative, of course. Please try to get as much info as you can before you arrive in Belgium.
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SCHOLARSHIPS/GRANTS
As mentioned – normally - foreign students cannot receive funds from the Belgian government for their studies in
Belgium. However, exceptions do occur. The following websites may therefore be interesting to check out:
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http://www.studyinbelgium.be/en/financing-your-studies
http://www.studyabroad.com/scholarships.aspx
http://www.ond.vlaanderen.be/internationaal/CA/default.htm
A PLACE TO LIVE
Naturally, when you come to Belgium, you will need a place to stay. If you intend to live in Ghent, you can contact the
University College’s social services department (Dienst Studentenvoorzieningen) and check whether they can assist in
your search (huisvesting@hogent.be - ++ 32 (0)9 243 37 38).
Alternatively, the site http://www.kotatgent.be is an excellent database for students who are trying to find a place to
live (this site focuses on Ghent – For the rest of Belgium http://www.immoweb.be is a good starting point for the private
market).
CONSLive!
Conservatory Live is our annual preparation day to the artistic entrance exams. This day is aimed at bachelor candidates
in performing music, but master applicants for the Spring Application round are more than welcome as well. This year
CONSLive! is organized on Sunday, April 26th, 2015 from 10h00 until 16h00. On this day, you can obtain all the
necessary information on the degree programme of your choice and you can check whether you meet the standards and
have the required artistic level to start in one of our programmes. Teachers will guide you through this day. You will
have the opportunity to play for a teacher of your choice and you’ll receive feedback on your performance. We’ll also
show you examples of the theoretical parts of the entrance examinations.
If you wish to participate, you must register first. You can do this by sending an e-mail to caroline.duprez@hogent.be
Just like last year, CONSLive! is organized on the same day as our Open House Day. This offers a splendid chance for
all interested souls to come and have a closer look at our school and it’s campuses.
INTERESTING WEB SITES
The new general student site by the city of Ghent:
https://www.gent.be/studenten/international-students
The School of Arts web site
http://www.schoolofartsgent.be/en
Overview of study files
http://ects.hogent.be/?taal=2
The site for the University College’s Social Service Dept.
http://www.hogent.be/studentenvoorzieningen/overzicht/
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LIST OF INSTRUMENT TEACHERS CURRENTLY AT THE ROYAL CONSERVATORY
The list underneath is a non-exhaustive list of teachers who currently teach an instrument at the School of
Arts – Royal Conservatory Ghent. This list is subject to change. When you do not see the instrument of
your interest, this does not mean that you cannot study that instrument at the Royal Conservatory. For more
information, please contact Mrs. Karen.vanpetegem@hogent.be
JAZZ
POP
Accordeon
Tuur Florizoone
Accordeon
Tuur Florizoone
Bass Guitar
Nic Thys
Bass Guitar
Vincent Pierins
Clarinet
Bart Defoort
Clarinet
Bart Defoort
Double Bass
Nic Thys
Drums
Wouter Van Tornhout
Double Bass
Yannick Peeters
Flute
Bart Defoort
Drums
Arnoud Gerritse
Guitar
Tom Lodewijckx
Drums
Toon Van Dionant
Piano
Peter Lesage
Flute
Bart Defoort
Saxophone
Bart Defoort
Guitar
Hans Van Oost
Trombone
Marc Godfroid
Piano
Christian Mendoza
Trumpet
Carlo Nardozza
Piano
Erik Vermeulen
Tuba
Marc Godfroid
Saxophone
Bart Defoort
Voice
Anu Junnonen
Saxophone
Pierre Vaiana
Voice
Ibernice MacBean
Trombone
Marc Godfroid
Trumpet
Carlo Nardozza
Tuba
Bart Defoort
Tuba
Marc Godfroid
Violin
Bart Defoort
Voice
Anu Junnonen
Voice
Christel Wauters
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CLASSICAL
MUSIC
Accordeon
Alto Oboe
Alt Saxophone
Baroque Violin
Bass Clarinet
Bass Trombone
Bassoon
Clarinet
Contra Bassoon
Double Bass
English Horn
Flute
Guitar
Harp
Harpsichord
Lute
Natural Horn
Oboe
Organ
Percussion
Piano
Recorder
Saxophone
Traverso
Trombone
Trumpet
Tuba
Viola
Viola da Gamba
Violin
Violoncello
Voice
Application Guidelines
Philippe Thuriot
Tbc
Raf Minten, Rik Vaneyghen
Alessandro Moccia
Marck Kerkhof
Luc De Vleesschouwer
Pieter Nuyten, Graziano Moretto
Eddy Van Oosthuyse, Vincenzo Cassale
Tbc
Frank Coppieters
Rik Vercruysse
Myriam Graulus
Yves Storms, Johan Fostier
Arielle Valibouse
Maude Gratton
Wim Maesele
Rik Vercruysse
Joris Van den Hauwe,
Maude Gratton, Ignace Michiels
Wim Konink, Gert Dhaese
Johan Duyck, Daan Vandewalle, Vitaly Samoshko
Jan De Vlieger
Koen Maes, Raf Minten, Rik Vaneyghen
Patrick Beuckels
Luc De Vleesschouwer
Steven De Volder, Benjamin Wiame
Frank Van Troyen
Nathan Braude, Alessandro Moccia
Sergei Istomin
Alessandro Moccia, Olga Zolotareva
Judith Ermert, Alessandro Moccia
Marcos Pujol, Mireille Capelle, Hendrikje Van Kerckhove
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ADVANCED MASTER
(module B)
Baroque Violin
Clarinet
Harpsichord
Lute
Natural Horn
Organ
Traverso
Viola da Gamba
Violoncello
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Alessandro Moccia
Vincenzo Casale
Maude Gratton
Wim Maesele
Rik Vercruysse
Maude Gratton / Ignace Michiels
Patrick Beuckels
Sergei Istomin
Sergei Istomin
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THE ADVANCED MASTER PROGRAM
The advanced master program focuses on excellent musicians who wish to combine a
specialization within classical music with the development of a performing career. The program
wants to train a limited group of students at the highest artistic and professional level in
contemporary classical music culture. Students in the advanced master already have the master
diploma. In an authentic learning and study environment, the musician will be able to work on
his soloist skills as well as in ensemble. The program motivates it’s students to gain as much live
and concert experience as possible in an environment that is both professional and in touch with
reality.
Research and innovation
The aim is to conduct research on contemporary classical music and the latest
performance practices by means and in the frame of a personal concert practice,
supervised and accompanied by specialists in the field. In an international context,
students, mentors and teachers look for innovating music and innovative methods of
performing. To question conventions is a pivotal point in the program. Every new
performance should define itself again. Students in the advanced master program
therefore never profile themselves as mere performing musicians, but also as creating
musicians.
Individual training
The advanced master program is based on the specific artistic project as defined by the
student. This master proposal is at the core of the artistic entrance test that precedes
admission to the program. At the beginning of the academic year, the program’s
coordinator and student will critically examine and fine-tune the master proposal. This
personal document will become the blueprint on which the further development of the
individual study path is based. The advanced master students know how to appreciate this
freedom and understand how to avail themselves of this opportunity to develop
themselves as artists.
Two modules
With two different areas of focus within the advanced master program,
candidates/students either opt for the module Contemporary Music [Module A] or the
module Contemporary Performance Practice [Module B].
Contemporary Music – Module A – Interpretation and performance practice
after 1950
Students opting for this module, work on classical music from the 20th and 21st
century in different ensembles. They specialize in studying and performing work
from this period. At the same time, they have an active role in developing and
creating new work from both young and established composers. They do this
under the guidance and in cooperation with musicians from the contemporary
music ensembles Ictus & SPECTRA. With these coaches, the students will
develop a personal artistic project. Through workshops and lectures, the students
will be in contact with international experts in the field of contemporary music.
Equally important is the cooperation and exchange of ideas with their peers:
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composers, choreographers, theatre makers or visual artists. Under the banner of
GAME (Ghent Advanced Master Ensemble), students will perform concerts
inside and outside the school and personal projects can be given a place on stage
as well. The program is concluded with a concert and a thesis that results from
the research into the student’s artistic practice.
Contemporary Performance Practice – Module B – Interpretation and
Performance Practice : 18th and 19th century music.
Students who opt for Module B will specialize in the most recent interpretations
of music from the Renaissance to the Romantic era and will do this according to
insights from the historically informed performance practice. From the broad
repertoire of Western classical music the student will choose an area that he/she
wants to research during his/her 2 year program: composer, genre, theme, period
of a combination of these. This choice is to be a clearly marked, yet fertile area
of research. The master proposal defines the artistic path the student wants to
follow. He/she will specialize in new performance methods based on historical,
musicological and personal artistic research. A team of teachers specializeing in
historically informed performance practice and a number of renowned speakers
will teach the theoretical and practical finesses in style, technique and ensemble
practice. Interplay is a crucial aspect in the program and students will therefore
perform in and outside the school. Formations will have the opportunity to present
themselves to a broader audience. Module B of the advanced master is accessible
to instrumentalists that play historical instruments and to singers.
OVERVIEW OF MUSIC MASTER PROGRAMMES AT SCHOOL OF ARTS | ROYAL
CONSERVATORY
Master in Classical Music
Master in Classical Music : Historical Instruments
Master in Jazz / Pop
Advanced Master – Module A
Advanced Master – Module B
Master in Music Production
Master in Composition
Master in Music Theory
Master in Instrument Building
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OVERVIEW OF THE APPLICATION PROCEDURES
The Spring Application Round and Summer Application Round are for the most part similar
procedures, but the differences between them are quite crucial. Please read and follow the steps
of the procedure of your choice thoroughly.
THE SPRING APPLICATION PROCEDURE (Text)
Application Deadline: March 27th, 2015 – 16h00 sharp (Brussels’ Time Zone)
Orientation Committee interview: April 27th, 2015
Application files submitted after the deadline, will only be processed when time allows and
without guarantee of successful continuation of the application procedure.
1. Pre-register online
If you wish to apply, this is the first step in the procedure. Surf to
https://webreg.hogent.be (possibility to do this in English and Dutch. (cfr. the right
hand side of the screen) and fill out all necessary information. Upon completion of
this pre-registration, you will be sent an automatic e-mail that contains further
documentation that needs to be filled out. This automatic e-mail will only reach you
when all required fields in the pre-registration have been correctly completed.
2. Complete the questionnaire and add required documents
Please complete the questionnaire that you received after completing your preregistration and provide all the necessary documents. A list of all documents that we
will need you to submit is mentioned on page 25).
At this point you may choose how you provide us with your documents: either as one
single pdf-file per e-mail or in paper form per postal mail (scores for your audition
per pdf only). Please make sure the documents reach us before the deadline expires.
paul.lamont@hogent.be
or
School of Arts | University College Ghent
c/o Paul Lamont
Student Affairs Department
Jozef Kluyskensstraat 2
9000 Ghent
Belgium
3. Verification of your application file | Invitation
Upon reception of your application documents, we will verify a) whether your
application file is complete b) whether you have the right diploma for a future
admission into one of our master programs and c) whether your diploma is the
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17
equivalent to our Belgian academic or professional bachelor diplomas in the arts.
If your file is complete and you have a diploma that allows the continuation of the
procedure, we will confirm this to you in a letter. This letter will contain our opinion
on the level of your degree (academic or professional) and will also hold the invitation
to attend the orientation committee interview.
In case your application is incomplete, we will ask you to complete your file before
continuing the procedure. You have the time to complete and submit your documents
until the deadline expires.
4. The Orientation Committee interview or audition
A candidate who receives an invitation to the Orientation Committee
audition/interview is required to appear in person in front of the committee
(exceptions to this rule are granted in very rare cases only). You will receive the exact
date and location for the interview in an e-mail the week before the
interview/audition.
5. Announcement of the Interview/Audition results
We aim to inform the candidates on the outcome of their interview/audition at the
latest two weeks after the interview. The results will be communicated per e-mail
only. If you have not heard from us two weeks after your interview/audition, please
contact us for the info. It might mean that the processing of the information took up
a bit more time than scheduled and does not necessarily mean you did not pass the
interview.
6. You passed the interview/audition
Congratulations! Half the work has been done now. In the same letter that informs
that you have passed the interview/audition, we will also invite you to send us your
application documents by postal mail.
Attention: we will require the actual authenticated copies of your diploma,
transcripts and translations at this point. To find out what authentication your
documents need, please consult pages 28 and following of these guidelines.
From experience we have noticed that this point in the procedure is sometimes
slightly misunderstood. We would therefore like to make it absolutely clear that:
-
Application Guidelines
we do not require your original diploma, transcripts and translations, but
authenticated copies
we need the actual paper version of these authenticated documents per
postal mail or handed to us physically at the student affairs office
18
If you do send us your original documents, please be aware that the School of Arts
cannot be held responsible for any loss or damage caused to them before or after the
reception of your originals.
7. Submission of your documents to the School of Arts External Admission Council
Upon reception of your authenticated documents, we will submit your file to the
School of Arts External Admission Council. They will check the authenticity of your
documents and issue an approval letter stating that you may be enrolled as a student
at the School of Arts for the upcoming academic year. At the moment that we receive
this letter, the School of Arts will invite you to come and enroll.
Attention: obtaining the approval letter from SoA External Admission Council may
take some time. The sooner you can provide us with your authenticated documents,
the better and faster the procedure can be concluded in time for the start of the
academic year.
Note: e-mailed documents or documents with copied authentication stamps are not
accepted as legally valid documents.
Application Guidelines
19
THE SPRING APPLICATION PROCEDURE (Schedule)
•https://webreg.hogent.be
PREREGISTRATION
AUTOMATIC REPLY
SUBMISSION
VERIFICATION
INVITATON
•Upon complete and correct pre-registration, the candidate receives an automatic mail
that contains a questionnaire that needs to be filled out and added to the application
file.
•Candidate sends all required documents (cfr. page 25) per e-mail or per postal mail
before expiration of deadline.
•Candidate provides a link or access to a digital portfolio (cfr. page 8)
•The School of Arts will verify your application file and check 1. whether you have a degree that allows admission into
the master programme of your choice 2. whether your application file is complete and 3. whether your degree is
equivalent to a Belgian professional bachelor degree or an academic bachelor degree.
• If your application file has been approved on the above accounts, your master proposal and digital portfolio will be
forwarded to the members of the orientation committee for feedback.
•When your application file meets the criteria mentioned in 'Verification', you will
receive an invitation to attend the orientation committee interview
•You attend the interview and bring your portfolio with you to the interview
INTERVIIEW
SUBMISSION
VERIFICATION
+
•When you passed the interview, you will be required to submit authenticated copies of
your diploma, supplements and translations per postal mail if you have not done so up
to this point
•The School of Arts External Admission Council will verify the authenticity of your
diploma authentication and issue a letter of acceptance. This will then be sent to you
with an official invitation to come and enroll as a student.
INVITATION
Application Guidelines
20
THE SUMMER APPLICATION PROCEDURE (in text)
Application Deadline: July 3d, 2015 – 16h00 sharp (Brussels Time Zone)
Orientation Committee interview: August 28th, 2015 (or August 27th, 2015for Advanced
Masters).
Applications that reach us after this point, will be processed only 1. when time and practical
organization still allow this and 2. the application file is correct and complete. Documents
are to be submitted per postal mail or in person to my desk only! Late submissions will be
processed without guarantee of successful continuation of the application procedure!
1. Pre-register online
If you wish to apply, this is the first step in the procedure. Surf to
https://webreg.hogent.be (possibility to do this in English and Dutch. (cfr. the
right hand side of the screen) and fill out all necessary information. Upon
completion of this pre-registration, you will be sent an automatic e-mail that
contains further documentation that needs to be filled out. This automatic e-mail
will only reach you when all required fields in the pre-registration have been
correctly completed.
2. Complete the questionnaire and add required documents
Please complete the questionnaire that you received when you pre-registered and
provide all the necessary documents. A list of all documents that we will need
you to submit is mentioned on page 26. At this point, we will require you to
provide us with the correctly authenticated documents straight away (= in
paper form per postal mail). Please make sure the documents reach us before
the deadline expires. If you provide us with your physical application
documents and digital portfolio no later than two weeks before the submission
deadline, we will ask members of the Orientation Committee panel for feedback
on your work.
School of Arts | University College Ghent
c/o Paul Lamont
Student Affairs Department
Jozef Kluyskensstraat 2
9000 Ghent
Belgium
From experience we have noticed that this point in the procedure is sometimes
slightly misunderstood. We would therefore like to make it absolutely clear that:
-
Application Guidelines
we do not require your original diploma, transcripts and
translations, but authenticated copies
21
-
we need the actual paper version of these authenticated
documents per postal mail or handed to us physically at the
student affairs office
If you do send us your original documents, please be aware that the School of
Arts cannot be held responsible for any loss or damage caused to them before
or after the reception of your originals.
For the list of authentications per country, please consult pages 28 and following.
3. Verification of your application file | Invitation
Upon reception of your application documents, we will verify a) whether your
application file is complete b) whether you have the right diploma for a future
admission into one of our master programs and c) whether your diploma is the
equivalent to our Belgian academic or professional bachelor diplomas in the arts.
If your file is complete and you have a diploma that allows the continuation of
the procedure, we will confirm this to you in a mail that contains our opinion on
the level of your degree (academic or professional) and will also hold the
invitation to attend the orientation committee interview. We will also include the
feedback from the orientation committee on your digital portfolio if it is available.
All correct and complete application files are also transferred to the School of
Arts External Admission Council.
In case your application is incomplete, we will ask you to complete your file
before continuing the procedure. You have the time to complete and submit your
documents until the deadline expires.
4. The Orientation Committee interview or audition
A candidate who receives an invitation to the Orientation Committee interview
is required to appear in person in front of the committee (exceptions to this rule
are granted in very rare cases only). You will receive the exact date and location
for the interview in an e-mail the week before the interview/audition.
5. Announcement of the Interview/Audition results
We aim to inform the candidates on the outcome of their interview/audition at the
latest two weeks after the interview/audition. The results will be communicated
per e-mail only. If you have not heard from us two weeks after your
interview/audition, please contact us for the info. It might mean that the
processing of the information took up a bit more time than scheduled and does
not necessarily mean you did not pass the interview/audition.
6. You passed the interview/audition
Just after we received your authenticated documents, we submitted them to the
School of Arts External Admission Council. They check the authenticity of your
Application Guidelines
22
documents and issue an approval letter stating that you may be enrolled as a
student at the School of Arts for the upcoming academic year. At the moment
that we receive this letter, you will be formally invited by us to come and enroll.
Attention: obtaining the approval letter from the School of Arts External
Admission Council can take up one or two weeks. The sooner you can provide
us with your authenticated documents, the better and faster the procedure can be
concluded.
Application Guidelines
23
THE SUMMER APPLICATION PROCEDURE (schedule)
•https://webreg.hogent.be
PREREGISTRATION
•Upon complete and correct pre-registration, the candidate receives an
automatic mail that contains a questionnaire that needs to be filled out and
AUTOMATIC
added to the application file.
REPLY
SUBMISSION
•Candidate sends all required documents (cfr. page 26) per postal mail before expiration of deadline.
Documents need to be issued with correct authentication stamps when submitted. If not, the application
procedure and enrollment risk being seriously delayed.
•(If applicable) Candidate provides a link or access to a digital portfolio (cfr. page 8)
•The School of Arts will verify your application file and check 1. whether you have a degree that allows
admission into the master programme of your choice 2. whether your application file is complete and 3.
whether your degree is equivalent to a Belgian professional bachelor degree or an academic bachelor degree.
• If your application file has been approved on the above accounts, your master proposal and digital portfolio
VERIFICATION will be forwarded to the members of the orientation committee for feedback (if applicable).
INVITATON
•When your application file meets the criteria mentioned in 'Verification', you
will receive an invitation to attend the orientation committee interview
•You attend the interview and bring your portfolio with you to the interview
INTERVIIEW
•When your documents were correctly authenticated at the time of submission, the School of
Arts External Admission Council will have tried to verify your documents and will have issued a
letter of approval that will allow the School of Arts to invite you to enroll as a student by the time
ENROLMENT
the official result of the orientation committee comes in.
Application Guidelines
24
NECESSARY DOCUMENTS FOR THE SPRING SELECTION ROUND
STEP ONE: WHEN APPLYING
1.
2.
3.
4.
5.
The completed questionnaire (attached to the automatic reply mail when pre-registering)
Your Master Proposal
A colour copy of your ID-card or a colour copy of your (valid) passport.
Language certificates (only if available)
The scores to your audition programme (PDF ONLY)
___
6.
7.
8.
A copy of your diploma in original language (*) (**) (***)
A copy of your diploma transcripts/supplements in original language (*)
A copy of your diploma translation into Dutch, English, French or German (unless already in one
of these languages) (*)
A copy of your diploma transcript/supplements translation into Dutch, English, French or German
(unless already in one of these languages) (*)
9.
Please send all of these documents as one single pdf file to paul.lamont@hogent.be or per postal
mail, making sure that your application reaches us before the deadline expires on Friday, March
27, 2015 at 16h00 (Brussels’ Time Zone). Applications that reach us after this point, but only when
time and organization allow this and without any guarantee of a successful and complete
application procedure. If the scores reach us after the deadline, we cannot provide with you with
an accompanist, should one have been required.
(*)
(**)
(***)
If you already have a certified, legalized or apostille version of this document, please send the scan
of that version.
If you do not have your diploma yet: a document that states when you expect to obtain your diploma
(preferably issued by your school,
or – if not available – by yourself).
If you are a Chinese student holding a Chinese diploma, please refer to page 37
STEP TWO: AFTER HAVING PASSED THE ORIENTATION COMMITTEE
INTERVIEW/AUDITION
1.
2.
3.
4.
A copied, but authenticated version of your diploma in original language.
A copied, but authenticated version of your diploma transcripts/supplements in original
language
A copied, but authenticated version of your diploma translation into Dutch, English, French or
German (unless already in one of these languages)
A copied, but authenticated version of your diploma transcript/supplements translation into
Dutch, English, French or German (unless already in one of these languages)
At this point, all the above mentioned documents can be sent by postal mail only or must be delivered
physically to the student affairs department (!!)
(The documents described in Step Two may be sent to us straight away as well (instead of delivering them as
described in Step One)
Application Guidelines
25
NECESSARY DOCUMENTS FOR THE SUMMER SELECTION ROUND
ONE STEP ONLY: WHEN APPLYING
1.
2.
3.
4.
5.
5.
6.
7.
8.
The completed questionnaire (attached to the automatic reply mail upon preregistering)
Your Master Proposal
A colour copy of your ID-card or a colour copy of your (valid) passport.
Language certificates (only if available)
The scores to your audition programme (PDF only)
___
A copied, but authenticated version of your diploma in original language.
A copied, but authenticated version of your diploma transcripts/supplements in
original language
A copied, but authenticated version of your diploma translation into Dutch, English,
French or German (unless already in one of these languages)
A copied, but authenticated version of your diploma transcript/supplements
translation into Dutch, English, French or German (unless already in one of these
languages)
The abovementioned documents must be sent by postal mail only (except for the pdf file containing your
scores) and reach us before the deadline expires on Friday, July 3, 2015 at 16h00 (Brussels’ Time Zone).
Applications that reach us after this point, but only when time and organization allow this and without any
guarantee of a successful and complete application procedure. If the scores reach us after the deadline, we
cannot provide with you with an accompanist, should one have been required.
(***)
Application Guidelines
If you are a Chinese student holding a Chinese diploma, please refer to page 37
26
DOCUMENT AUTHENTICATION & TRANSLATION OF YOUR DOCUMENTS.
WHAT IS: AN AUTHENTICATION?
Documents issued by a local authority in Belgium have legal and official value in Belgium. This is
not automatically the case for documents issued by authorities or organizations abroad.
Documents issued abroad need a form of authentication (= mostly a stamp of some kind) to make
them legally valid and acceptable for official use in Belgium.
Depending on the country your diploma was issued in, a different kind of authentication stamp
will need to go on the copies of your diploma, transcripts, supplements and translations to give
them any legal value and proof of authenticity in Belgium. This is the part of your documents that
is verified by the School of Arts External Admission Council and the reason why we require the
copies containing the original authentication stamps from you and not any scans or photocopies.
Without the approval from the School of Arts External Admission Council, we cannot admit a
student to the school.
Receiving the approval from the School of Arts External Admission Council can take up a couple
of weeks. It is therefore in your own importance to start up your procedure as soon as possible.
Apart from the official stamps, your diploma will need following elements:
1. The mention that you are in fact a bachelor in the arts (or in case you apply for an
advanced master: that you are a master in the arts) or the equivalent title of the bachelor
in your country.
2. The date you obtained your diploma
3. The level you attained (if available)
4. Your name
5. The name of the school or institute where you graduated.
Please remember: the School of Arts – University College Ghent does not accept original
diplomas. If you nevertheless decide to send us your original diploma, this is entirely at your own
risk. The school cannot be held liable for loss or damage to your original papers. What we require
are copies that have been certified/legalized/stamped with an apostille.
Application Guidelines
27
What authentication method do I need to use for my documents?
Strictly speaking, there are four methods that may apply to official documents, depending on the
country where the diploma was issued. On the next page you’ll find an indication of what action
needs to be taken for which countries. This action is either:
1. No action required or,
2. Certified Copy required or,
3. Apostille Stamp Required or,
4. Legalisation Stamp required
In order to find out what action is required for your country, please consult the List of countries
per authentication method on pages 28 and following.
What is a certification stamp?
A certification stamp is an official stamp issued by your school or local municipality.These are
usually free of charge and quite easy to obtain.
What is an apostille stamp?
The Apostille is a stamp or printed form consisting of 10 numbered standard fields issued by a
competent authority other than your school or local municipality. For a list of competent
authorities, please refer to this list . The Apostille does not give information regarding the quality
of the document, but certifies the signature (and the capacity of who placed it) and correctness of
the seal/stamp on the document which must be certified.
(example of an apostille sticker).
Application Guidelines
28
What is a legalization?
Legalization is the procedure of making official documents legally valid and ready for use in a
foreign country. Legalizations are issued by the consulate or embassy of the country you need the
document for in the country your document was issued in (e.g. : a diploma from Iran needs to be
legalized in the Belgian consulate or embassy in Iran). A legalization comes in the form of a stamp
or sticker that has the same lay-out world-wide. Documents from countries who have not signed
or ratified the Convention of The Hague need to be issued with this stamp.
(example of a legalization stamp)
Application Guidelines
29
List of countries and required authentication methods.
This list serves as an indication only and you must always double check with the competent
authority to see whether the authentication method is correct.
Source: http://www.diplomatie.be – list update by School of Arts on 03/11/2014
COUNTRY
AUTHENTICATION METHOD
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua & Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrein
Bangladesh
Barbados
Belarus
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia & Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodja
Cameroon
Canada
Cape Verde
Legalisation
Legalisation
Legalisation
No information available
Apostille
Legalisation
Legalisation
Apostille
Apostille
Apostille
Apostille
Apostille
Apostille
Apostille
Apostille
Apostille
Legalisation
Apostille
Apostille
Apostille
Legalisation
Apostille
Legalisation
Legalisation
Apostille
Apostille
Legalisation
Apostille
Apostille
Legalisation
Legalisation
Legalisation
Legalisation
Legalisation
Apostille
Application Guidelines
30
Central African Republic
Chili
China
China (SAR Hong Kong)
China (SAR Macau)
Columbia
Comoros
Congo (Brazzaville)
Congo (Democratic Republic)
Costa Rica
Croatia
Cuba
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
East-Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Fiji
Filipines
Finland
France
French Guyana
French Polynesia
Gabon
Gambia
Georgia
Germany
Ghana
Granada
Greece
Greenland
Guadaloupe
Application Guidelines
Legalisation
Legalisation
Legalisation
Apostille
Apostille
Apostille
Legalisation
Legalisation
Legalisation
Apostille
Apostille
Legalisation
Apostille
Apostille
Certification Stamp
Legalisation
Apostille
Legalisation
Legalisation
Apostille
Legalisation
Apostille
Legalisation
No information available
Certification Stamp
Legalisation
Apostille
Legalisation
Apostille
Certification Stamp
Certification Stamp
Apostille
Legalisation
Legalisation
Apostille
Certification Stamp
Legalisation
Legalisation
Apostille
Legalisation
Certification Stamp
31
Guam
Guatemala
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hungary
Iceland
India
Indonesia
Iran, Islamic Republic
Iraq
Ireland
Israël
Italy
Ivory Coast
Jamaica
Japan
Jordan
Kazachstan
Kenya
Kiribati
Kosovo
Kuwait
Kyrgyz
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macedonia
Madagascar
Malawi
Malaysia
Maledives
Mali
Application Guidelines
Apostille
Legalisation
Legalisation
Legalisation
Legalisation
Legalisation
Apostille
Apostille
Apostille
Apostille
Legalisation
Legalisation
Negative advice on legalisation
Certification Stamp
Apostille
Certification Stamp
No information available
Legalisation
Apostille
Legalisation
Apostille
Legalisation
No information available
Legalisation
Legalisation
Legalisation
Legalisation
Certification Stamp
Legalisation
Apostille
Legalisation
Legalisation
Apostille
Apostille
Apostille
Apostille
Legalisation
Apostille
Legalisation
Legalisation
Legalisation
32
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zeeland
Nicaragua
Niger
Nigeria
Norfolk Island
North Korea
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestinian Areas
Panama
Papua New Guinea
Paraguay
Peru
Poland
Porto Rico
Portugal
Qatar
Réunion
Roumania
Application Guidelines
Apostille
Apostille
Certification Stamp
Legalisation
Apostille
Apostille
Legalisation
Apostille
Apostille
Legalisation
Apostille
Legalisation
Legalisation
Legalisation
Apostille
Legalisation
Double legalisation
Certification Stamp
Apostille
Apostille
Apostille
Legalisation
Legalisation
No information available
Legalisation
No information available
Apostille
Apostille
Legalisation
No information available
No information available
Apostille
Legalisation
Legalisation
Apostille
Apostille
Apostille
Apostille
Legalisation
Certification Stamp
Apostille
33
Russia
Rwanda
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and The Grenadines
Saint-Pierre and Miquelon
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Korea
South Sudan
Spain
Sri Lanka
Sudan
Surinam
Swaziland
Sweden
Switzerland
Syria
Tadjikistan
Tanzania
Tchad
Thailand
Togo
Tonga
Trinidad & Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Application Guidelines
Apostille
Legalisation
Apostille
Apostille
Apostille
No information available
Apostille
Apostille
Apostille
Legalisation
Legalisation
Apostille
Apostille
Legalisation
Legalisation
Apostille
Apostille
Legalisation
Negative advice on legalisation
Apostille
Apostille
No information available
Apostille
Legalisation
Legalisation
Apostille
Apostille
Apostille
Apostille
Negative advice on legalisation
Legalisation
Legalisation
Legalisation
Legalisation
Legalisation
Apostille
Apostille
Legalisation
Apostille
Legalisation
Apostille
34
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States of America
Uruguay
Uzbekistan
Vanuatu
Vatican
Venezuela
Vietnam
Wallis and Futuna
Yemen
Zambia
Zimbabwe
Application Guidelines
Legalisation
Legalisation
Apostille
Legalisation
Apostille
Apostille
Legalisation
Legalisation
Legalisation
No information available
Apostille
Legalisation
Apostille
Legalisation
Legalisation
Legalisation
35
DOCUMENT TRANSLATION
When your documents are not originally issued in Dutch, English, French or German, you are
required to provide us with a translation in either Dutch, English, French or German. This
translation needs to be authenticated as well.
The translation must be done through a sworn translator:
In Belgium:
through a sworn translator linked to the Court of Justice
http://www.juridat.be/eerste_aanleg/index.htm ;
Abroad:
through a sworn translator linked to the Belgian embassy/consulate in
the country of origin (original stamps and signatures).
Application Guidelines
36
ADDITIONAL DOCUMENTS FOR CHINESE STUDENTS
Since the academic year 2007-2008 all students from the People’s Republic China have to obtain
a certificate of academic screening issued by the Academic Evaluation Centre (APS) of the
German Embassy in Beijing before being allowed to enroll at any higher education institution,
language course or other preparatory course in Flanders. The APS certificate is also required for
obtaining a student visa to Belgium. Students planning to study in Flanders in 2015-2016 are
advised to contact the Academic Evaluation Centre in Beijing, e-mail: info@aps.org.cn as soon
as possible in order to make the necessary appointments and this before applying for a visa.
More information on APS can be found at their website: http://www.aps.org.cn .
PLEASE NOTE: this procedure is not applicable for students coming from Taiwan!
(example of an APS certificate valid for studies in Belgium)
Application Guidelines
37
OVERVIEW OF DEADLINES FOR THE APPLICATION PROCEDURES
Date
27/03/2015
Event
Deadline for the submission of the application files for the Spring Application Selection is Friday,
March 27th, 2015 at 16h00 Brussels’ Time Zone. Applications that reach us after this point will be
processed 1. Only when time and practical organization allow this and 2. without the guarantee of a
timely/successful continuation of the procedure. If your scores reach us after this point, we cannot
organize accompaniment for you (should this have been required).
06/04/2015
Easter Recess: the student affairs department closes from 06/04/2015 until 19/04/2015.
26/04/2015
Open House Day at the School of Arts and CONSLive!
27/04/2015
Spring Application Selection for master candidates in classical music, jazz, pop, music production,
composition, music theory
11/05/2015
Deadline for announcing the results of the Spring Selection Round interviews to the candidates. If you
have not heard from us at this point, please contact us.
03/07/2015
13/07/2015
Deadline for the submissions of applications for the Summer Selection Round is Friday, July 3d, 2015
at 16h00 (Brussels Time Zone). Applications that reach us after this point, will be processed only 1.
when time and practical organization still allow this and 2. the application file is correct and complete
and 3. Without the guarantee of a successful or timely continuation of the procedure. Application files
must reach us per postal mail or must be submitted to the desk of Paul Lamont in person. If your scores
reach us after this point, we cannot organize accompaniment for you (should this have been required)
Summer Recess: the student affairs department closes from 13/07/2015 until 07/08/2015
27/08/2014
Summer Selection Round for advanced master candidates in music
28/08/2015
Summer Selection Round for master candidates in music.
11/09/2015
Deadline for announcing the results of the Summer Selection Round interviews to the candidates. If
you have not heard from us at this point, please contact us.
21/09/2015
Start of the academic year 2015-2016
31/11/2015
Deadline for enrolling a student.
OTHER INTERESTING DATES
Date
25/02/2015
26/04/2015
27/06/2015
05/09/2015
Event
Information afternoon from 13h30 until 16h30
Open House Day & Cons Live
Information afternoon from 13h30 until 16h30
Information afternoon from 13h30 until 16h30
25/09/2015
FIRST INFORMATION AND MEETING MOMENT FOR ALL NEW MASTER & ADVANCED
MASTER STUDENTS (09H00 at the Bijloke Campus)
Application Guidelines
38
WHERE TO SEND YOUR DOCUMENTS TO
Per e-mail:
paul.lamont@hogent.be
Per postal mail:
School of Arts
University College Ghent
c/o Paul Lamont
Student Affairs Office
J. Kluyskensstraat 2-6
B-9000 Ghent
If you want to send per registered mail:
School of Arts
University College Ghent
c/o Paul Lamont
Student Affairs Office
J. Kluyskensstraat 2-6
B-9000 Ghent
Phone number: ++ 32 (0)9 267 01 72
Application Guidelines
39
PRACTICAL INFORMATION CONCERNING ORIENTATION COMMITTEE
AUDITION FOR MASTER/ ADVANCED MASTER CANDIDATES IN MUSIC
Meeting with the Orientation Committee – Performing Music: Classical Music
PART 1: Practical exam
About the repertoire
During your practical instrument/voice test you have to show your artistic and
technical level in as many possible ways. The repertoire consists of at least a
half hour program. At least one composition should be contemporary music,
preferably written after 1950.
What to present at the Orientation Committee?
You bring along a program overview with:
· Your name and date of birth
· For each piece:
• Full name of the composer with date of birth (and death)
• Full name of the composition, number of opus (if available) and date of the
composition (if known)
• The part you prepared for this exam
• Example: Wolfgang Amadeus Mozart (1756- 1791): Sonata for piano in c
minor (K. 457), (1784), part 1 allegro
With the submission of your application documents, you will also submit your
program scores PDF (e-mail or memory stick). The pieces are in playing order,
confirming your program overview.
Compositions with obliged piano accompaniment or piano reduction (concerti),
have to be performed with piano accompaniment. If an accompanist is required,
you need to indicate this in your application documents. If you have not done
this at the submission deadline, we cannot guarantee that we can provide an
accompanist for you.
PART 2: Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying for. The Orientation Committee takes a decision on enrolment in
the master course. You will be asked about your motivation, discipline,
communication awareness, your master proposal and knowledge of the specific
domains of performing music.
Application Guidelines
40
Meeting with the Orientation Committee – Performing Music: Jazz /Pop
PART 1: Practical exam
The practical exam consists of two parts:
1) Five standards/songs of your own choice
· If you choose the jazz-option, you will have to prepare five standards/tunes
of your own choice: the conservatory will supply the accompanists.
· If you choose the pop-option, you will have to prepare five pop songs.
BEWARE: for this option, you will have to provide your own accompaniment
(rhythm section) .
2) Prima Vista
You will have to play a standard/song at sight (prima vista). The level of this
song will not be too difficult and will be a jazz/pop song.
During your practical instrument/voice test you have to show your artistic and
technical level in as many as possible ways.
PART 2 : Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying. The Orientation Committee takes a decision on enrolment in
the master course. You will be asked about your motivation, discipline,
communication awareness, your master proposal and knowledge of the specific
domains of performing music.
Application Guidelines
41
Meeting with the Orientation Committee – Composing Music: Composition
PART 1: Practical exam
The practical exam consists of three parts:
1) Test elementary technique on a keyboard/piano
2) Test own instrument (other than keyboard/piano) or test musical expression
instrument (ex. laptop)
3) Evaluation of your compositions portfolio (scores, recordings etc.)
PART 2: Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying. The Orientation Committee takes a decision on enrolment in the
master course. You will be asked about your motivation, discipline,
communication awareness, your master proposal and knowledge of the specific
domains of composing music.
Meeting with the Orientation Committee – Composing Music: Production
PART 1: Practical exam
The practical exam consists of four parts:
1) Listening test: listening, discussion and comparison of different recordings /
instruments, assessment and description of the sound quality
2) Transcription: notation, by ear, of a lead sheet of a pop song
3) Test own instrument
4) Evaluation portfolio (sound files and lead sheets of your recordings, songs
and compositions, arrangements,... )
PART 2: Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying. The Orientation Committee takes a decision on enrolment in the
master course. You will be tested/asked about your motivation, discipline,
communication awareness, your master proposal and knowledge of the specific
domains of composing music.
Application Guidelines
42
Meeting with the Orientation Committee – Advanced Master
PART 1: Practical exam
Module A – Contemporary Music
All applicants have to prepare a 30-minute programme. The programme for the
audition should consist of music composed after 1950, including one work less
than 10 years old. The program may comprise chamber music or solo
repertoire or may be a mix of both.
Module B – Contemporary Performance Practice
All applicants have to perform a 20-minute program in which they will refer to
the music stated in their master proposal.
PART 2: Intake
After your exam, there will be an intake with the Orientation Committee. The
Orientation Committee consists of several teachers and experts in the field you
are applying for. The Orientation Committee takes a decision on enrolment in
the advanced master course. You will be asked about your motivation,
discipline, communication awareness, your master proposal and knowledge of
the specific domains of performing music.
Application Guidelines
43