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SPONSORSHIP AND
EXHIBITION PROSPECTUS
THE FUTURE TODAY
Civil Contractors New Zealand Inc. Conference, Wairakei Resort, Taupo. 5-7 August 2015
www.ccnzconference.co.nz
www.ccnz.co.nz
PG 2
Photo supplied courtesy of McConnell Dowell Constructors Ltd.
CCNZ CONFERENCE | 2015
AN INVITATION TO SPONSOR OR EXHIBIT
WE ENCOURAGE YOU TO TAKE PART IN…
THE FUTURE TODAY
For the first time in 2015 we will have
delegates representing all sectors of
the civil contracting industry attending
a conference under the banner of a
single organisation.
For sponsors this means you will have
the opportunity to promote yourself
to the civil contracting industry and
not have to spread resources across
multiple industry conferences.
Dave Connell
President
Civil Contractors
New Zealand Inc.
It has taken a while but we have finally
achieved unity in our industry and this
is reflected in our conference theme
“The Future Today”.
The conference will be held at the
Wairakei Resort, Taupo on 5-7 August
and will host around 400 delegates,
partners and guests, sponsors and
exhibitors. Over the conference
days there will be speakers, panel
discussions and networking.
Civil Contractors New Zealand
recognises that businesses supplying
products and services to our industry
are our partners and we invite you to
participate in this significant event. The
enclosed prospectus details packages
priced at varying levels to suit your
sponsorship budget.
As with the previous NZCF conferences
the programme will include speakers
with topics relevant to large and small
firm delegates. There will be a great
partners’ programme and there is the
opportunity of leisure and adrenaline
activities in the Taupo region should
you wish to take advantage during
your stay. In addition each day is
topped off with a function to highlight
achievements in our industry as well
as the opportunity to network and
have fun.
Without your support this event, and
others throughout the year, would not
be possible. We invite you to look
through the prospectus and talk
to our event organisers about
opportunities to get the best value
for your sponsorship investment.
This is a great industry lead by a
unified, dynamic organisation looking
confidently ahead at a sustained
period of growth. We look forward to
your participation in our conference.
PG 3
www.ccnz.co.nz
THANK YOU TO OUR
CONFERENCE PARTNERS
Principal Business Partner and Sponsor of CCNZ
/ Hirepool Construction Awards Dinner
Core Associate and Sponsor of Z Energy Awards Luncheon
Core Associate and Sponsor of CCNZ / CablePrice Dinner
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CCNZ CONFERENCE | 2015
SPONSORSHIP
MATRIX AT A GLANCE
Conference
Partner
Gold
Silver
Complimentary 3 x 3m Stand
2
1
(3m x 3m
space)
1
(3m x 1.8m
space)
Complimentary Sponsor Delegate Registration
(includes conference sessions and all social functions)
2
1
1
Complimentary Exhibitor Registration
(includes President’s Welcome)
4
2
1
Full page advertisement in conference handbook
(deadline 15 June 2015)
✓
Half page advertisement in conference handbook
(deadline 15 June 2015)
Bronze
Exhibition
Single Stand
1
Various
size spaces
available
1
2
✓
50 word company profile on conference website
✓
✓
One promotional item in delegate satchels
✓
✓
✓
Company logo on registration brochure
(deadline 28 February 2015)
✓
Company logo on front cover of conference handbook
(deadline 15 June 2015)
✓
✓
✓
Company logo inside handbook
(deadline 15 June 2015)
✓
Company logo on Sponsors’ page of
conference website with hyperlink
✓
✓
✓
✓
(no hyperlink)
(no hyperlink)
Company logo on sponsors’ dedicated AV
slide during all business sessions
✓
✓
✓
✓
Company logo in conference e-news letters distributed
regularly to all association members
✓
✓
✓
Company logo on sponsor/exhibitor
honour board at conference
✓
✓
✓
✓
Opportunity to provide company banner for display
during sponsored business session or social function
✓
✓
✓
✓
Company name in exhibitor listing in conference
handbook (deadline 15 June 2015)
✓
✓
✓
Access to delegate list prior to conference
✓
✓
Access to delegate list post conference
✓
✓
✓
✓
✓
✓
✓
PG 5
www.ccnz.co.nz
GOLD SPONSORSHIP
INVESTMENT: $12,000
Option One
excludes
GST
President’s Welcome - Naming Sponsor
The President’s Welcome Function opens the social activities and gives the
President an opportunity to officially welcome you to the 2015 conference. The
function will be held in the exhibition area at Wairakei Resort offering trade exhibitors
and sponsors their first opportunity to network with delegates, renew old friendships
and form new ones.
• Acknowledgement as President’s Welcome sponsor in the registration brochure
and conference handbook; confirmation date dependant
• Opportunity to speak at the sponsored Welcome function
• Opportunity to place promotional banner at sponsored function
Option Two
Conference MC - Greg Ward
• Acknowledgement as sponsor of Greg Ward, conference MC in the registration
brochure and conference handbook; confirmation date dependant
Option Three
Conference Lanyards
Company logo on conference lanyards
Option Four
Delegate Satchels
Company logo on all delegate satchels
Option Five
Nationwide Equipment Limited Machinery Auction - SOLD
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CCNZ CONFERENCE | 2015
Other Benefits and Inclusions for all Gold Sponsors:
• Complimentary 3m x 3m exhibition stand space (please refer to page 12 for
exhibition stand inclusions)
• One complimentary full sponsor delegate registration and two complimentary
exhibitor registrations. See guide to complimentary registration inclusions on
page 16
• Opportunity to provide half page ad for inclusion in the conference handbook
(deadline 15 June 2015)
• 50 Word company profile to be placed on the conference website
• Opportunity to place one company promotional item in the delegate satchels
• Access to the delegate list (subject to privacy) two weeks prior and
post conference
Company logo as Gold Sponsor:
• In conference handbook (deadline 15 June 2015)
• On conference website sponsors’ pages, with hyperlink to your company website
• On sponsors’ dedicated power point slide during all business sessions
• In conference e-news distributed regularly to all association members
• On sponsors’ honour board at conference
PG 7
www.ccnz.co.nz
SILVER SPONSORSHIP
INVESTMENT: $9,000
Option One
Inspirational Speaker
Option Two
Keynote Speakers - two opportunities
Option Three
Asset Management
excludes
GST
• Sole naming rights to this event
• Verbal acknowledgement by MC
Option Four
Forum 1: Procurement
Option Five
Forum 2: Health and Safety Reforms
Option Six
Forum 3: Contracts, Communication and Collaboration
Option Seven
Conference Mobile Phone App
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CCNZ CONFERENCE | 2015
Other Benefits and Inclusions for all Silver Sponsors:
• Complimentary 3m x 1.8m exhibition stand space (please refer to page 12 for
exhibition stand inclusions)
• One complimentary full sponsor delegate registration and one complimentary
exhibitor registration. See guide to complimentary registration inclusions
on page 16
• Opportunity to provide company banner for display during sponsored session
• Opportunity to place one company promotional item in the delegate satchels
• Access to the delegate list (subject to privacy) post conference
Company logo as Silver Sponsor (some confirmation date dependant):
• In conference handbook (deadline 15 June)
• On conference website sponsors’ pages
• On sponsors’ dedicated power point slide during all business sessions
• In conference e-news distributed regularly to all association members
• On sponsors’ honour board at conference
PG 9
www.ccnz.co.nz
BRONZE SPONSORSHIP
INVESTMENT: $4,000
Option One
excludes
GST
Conference Refreshment Breaks (2 opportunities, 1 per day)
• Company logo and name on tent cards displayed on catering tables
during sponsored break
• Verbal acknowledgement by MC
Option Two
Transport
• Company logo on all coach transport
Option Three
Partner Social Programme and speaker
• Sole naming rights to this event
• Verbal acknowledgement by MC
• Opportunity to provide corporate partner gift
Other Benefits and Inclusions for all Bronze Sponsors:
• One complimentary full sponsor delegate registration. See guide to complimentary
registration inclusions on page 16
• Opportunity to place one company promotional item in the delegate satchels
• Access to the delegate list (subject to privacy) post conference
Company logo as Bronze Sponsor:
• In conference handbook (deadline 15 June)
• On conference website sponsors’ pages
• On sponsors’ dedicated power point slide during all business sessions
• On sponsors’ honour board at conference
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CCNZ CONFERENCE | 2015
PG 11
www.ccnz.co.nz
EXHIBITION STANDS
After sponsors’ stands are allocated, the following four space sizes are
available for purchase:
STAND SIZE
AVAILABILITY
PRICE excludes
GST
3m x 1.8m
8
$3200
5.1m x 1.2m
1
$3000
3m x 1.2m
5
$2800
4.8m x 1.2m
1
$2800
Benefits and Inclusions for all Exhibitors:
• Trade exhibition stand space
• Two complimentary exhibitor registrations (this includes admittance to
Welcome Function but not to other conference social functions). See guide to
complimentary registration inclusions on page 16
• Access to the delegate list (subject to privacy) post conference
• Company name in exhibitor listing in conference handbook as Exhibitor
• Company name in exhibitor listing in Conference Mobile App, including your
contact details
• Company logo on honour board at conference
Items included in the exhibition stand build package:
• Black Velcro receptive frontrunner wall panels
• Two x 150w spotlights
• One x 10-amp with 4-pin multi box power outlet
• Sign with exhibiting company name (one standardised single colour name
per stand)
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CCNZ CONFERENCE | 2015
DELEGATE SATCHEL INSERT OPTION
INVESTMENT: $750
excludes
GST
The opportunity to place branded product or A4 size leaflet in the delegate
conference satchel.
Photo supplied courtesy of Hunter Civil Professional Services
PG 13
www.ccnz.co.nz
PG 14
CCNZ CONFERENCE | 2015
H
Lounge Bar
F
Entry to exhibition
area and Conference
Plenary Room
R
EXHIBITION FLOOR PLAN
P
P
BAR
Catering
Catering
P
P
P
P
P
P
P
P
Conference
Plenary Room
P
Catering
Silver Sponsor and
other Exhibitors Area
P
Conference Partners
and Gold Sponsors
Exhibition Area
P
P
P
P
P
P
P
P
P
P
P
P
SOLD
P
P
P
P
Catering
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
SOLD
P
P
P
P
P
P
P
P
Allocation of stand spaces:
• Stands will be allocated firstly by sponsorship level, then on a first received basis,
taking competitor avoidance into consideration.
• Catering stations will be situated throughout the exhibition area, however actual
placement of the stations has not yet been confirmed.
PG 15
www.ccnz.co.nz
GUIDE TO COMPLIMENTARY
REGISTRATION INCLUSIONS
Full Sponsor Delegate Registration:
• Admittance to all conference business sessions
• Admittance to the CCNZ AGM and CCNZ Members’ Forum (CCNZ members only)
• One ticket to President’s Welcome (Wednesday evening)
• One ticket to CCNZ/CablePrice theme Dinner (Thursday evening)
• One ticket to Z Energy Awards Lunch (Friday)
• One ticket to CCNZ/Hirepool Construction Awards Dinner (Friday evening)
• One delegate conference satchel
Day Registration:
• Admittance to conference business sessions for the day purchased
• Admittance to the CCNZ AGM and CCNZ Members’ Forum,
(CCNZ members only)
• Daily conference catering, being: morning tea, lunch and afternoon tea
for the day purchased
• One delegate satchel
• Tickets to evening social functions and Z Energy Awards Lunch may be
purchased in addition to the Day Registration Fee
Exhibitor Registration:
• Admittance to conference business sessions
• One ticket to President’s Welcome (Wednesday evening)
• One delegate satchel per exhibition stand purchased
• Daily conference catering, being: morning tea, lunch and afternoon tea Thursday;
morning and afternoon tea Friday
• Tickets to social functions on Thursday and Friday may be purchased in addition
to the exhibitor registration
PG 16
CCNZ CONFERENCE | 2015
SPONSORSHIP & EXHIBITION
APPLICATION FORM
GST No.: 112-269-126
I/We wish to sponsor or exhibit at the CCNZ 2015 Conference, and apply for the
package below as indicated.
I/We agree to pay the total cost as indicated below, plus GST and any other charges
incurred on our behalf and agree that our sponsor entitlements may not be fulfilled
until such payment has been made in full.
I/We authorise the organisers to use the intellectual property supplied by us such as
logos to advertise and promote the conference.
I/We indemnify the organisers against any claims arising out of the use of the
intellectual property in accordance with this information pack.
Company:
Postal Address:
Telephone:
Postcode:
Mobile:
Email:
Contact Person:
Signature:
Sponsorship
Please circle your option:
Gold Sponsor:
$12,000.00+GST
Option: 1
2
3
4
5
Silver Sponsor:
$9,000.00+GST
Option: 1
2
3
4
5
Bronze Sponsor:
$4,000.00+GST
Option: 1
2
3
Satchel Insert:
$750.00+GST
6
7
Exhibition Stand Please circle your option:
A: 3m x 1.8m space
$3,200+GST (8 available)
C: 5.1m x 1.2m space
$3,000+GST (1 available)
B: 3m x 1.8m space
$2,800+GST (5 available)
D: 4.8m x 1.2m space
$2,800+GST (1 available)
Please advise preferred stand/s in order of preference:
Please refer to the Exhibition Floor Plan on previous page
1st:
2nd:
3rd:
PTO
www.ccnz.co.nz
SPONSORSHIP & EXHIBITION
APPLICATION FORM continued
Payment Details Payments are due 1 April 2015 or thereafter on receipt of invoice
Cheque - in NZD - made payable to: CCNZ Conference 2015
Direct Credit to bank account no.: 02-0500-0944809-003, CCNZ Conference Account. Please use your company name as a reference
Credit Card Authorisation: Please debit my credit card for:
$
Please circle the card to be charged:
Visa
Card Number:
Cardholder’s Name:
MasterCard
/
/
Please note other cards not accepted
/
Expiry Date:
Security code:
3 digits on back of card
Cardholder’s Signature:
By signing this application form you agree to the Terms and Conditions on the next page of this prospectus.
Signature:
Please Return this form to:
Sandra Jenkin
Project Manager, ForumPoint2
PO Box 1008, WMC,
Hamilton 3240, New Zealand
Phone: +64 7 838 1098
Email: sandra@fp2.co.nz
Date:
CCNZ CONFERENCE | 2015
SPONSORSHIP & EXHIBITION
TERMS AND CONDITIONS
• All prices are exclusive of GST and in NZ dollars.
• Sponsorship and exhibition purchase will be confirmed by the conference
organiser in writing together with a tax invoice.
• Full payment of this invoice is required by 1 April 2015, or thereafter on receipt of
invoice, to guarantee your sponsorship and fulfilment of entitlements.
• Printed collateral sponsorship and website inclusions are confirmation date
dependant.
• Sponsorship entitlements will be applied on receipt of full payment of the
sponsorship purchased or at the discretion of CCNZ if full payment has
not been received.
• CCNZ retains the right to make amendments to sponsorship inclusions without
notice or consultation.
• Cancellation policy: If notification is received prior to 1 June 2015, 50% of your
investment will be refunded. After 1 June 2015 no refunds will be made.
• By signing the Sponsorship and Exhibition Application form (previous page), you
agree to these terms and conditions.
PG 19