SPONSOR / VENDOR FORM
The 2015 Buffalo Motorama The Largest Indoor Car Show in Western New York March 27-29, 2015 SPONSOR / VENDOR FORM On March 27-29, 2015 we will once again showcase some of the best cars, trucks, bikes, tuners, and even boats at the Buffalo Convention Center in Buffalo, NY. Join us as thousands of enthusiasts and their families head to downtown Buffalo to see over 200 of the top show circuit cars, local car clubs, and some of the best rides from across the country as well as browse the isles of vendors. We will also have local and national celebrities as well as characters for the kids. This is your opportunity to showcase your products or service to those at the show. Whether you’re an exhibitor or a business looking to target your customer, there are many sponsorship levels available to accomidate. Vendor / Sponsorship Opportunities: Join the largest indoor car, truck, and bike show in Western New York, as well as target your customers. Many sponsorship opportunities are available to promote your business at the 3 day event, as well as in media (web, paper, radio, and tv). Sponsorship packages also include vendor rights/spaces. It's about giving you the most for your sponsorship dollar. -Ask us about a custom designed sponsorship package to suit your specific needs. We’ll work with you to create a package that includes exhibitor space and continued online and social media promotion Buffalo Motorama Facts: The Buffalo Convention Center is the largest indoor show venue in Western NY The Buffalo Motorama is celebrating it’s 5th year, but a continuation of a 60 year tradition celebrating custom cars and downton Buffalo What will my sponsorship of the 2015 Buffalo Motorama get me: Sponsor logo or information will appear on event flyers, web, graphics, email, and print. Your Sponsorship featured on www.buffalomotorama.com Event Weekend recognition of your sponsorship Display / Vendor space at the 2015 Buffalo Motorama VIP Party: Sponsors, Vendors, and Vehicle Owners will be invited to the Buffalo Motorama Appreciation Party on Friday March 27 at 10pm-Midnight. Drinks and food will be provided to all guests with credentials. Questions or Comments Call Joe Haniszewski Jr at 716-390-6848 E-mail: show@buffalomotorama.com Buffalo Motorama – Motorama Group – P.O. Box 641 – Kenmore, NY 14217 www.buffalomotorama.com www.facebook.com/buffalomotorama 2015 BUFFALO MOTORAMA SPONSORSHIP REQUEST PRIMARY SHOW NAMING / UPSTAIRS SPONSOR plus 20’x50’ Booth - $15,000 – One Exclusive of this Level Available PRESENTING/DOWNSTAIRS SPONSOR plus 20’x40’ Booth- $10,000 Company logo & information on show flyer and on buffalomotorama.com Mention / listing in radio, tv, print, and web ads 20’x 20’ display area (end of aisle, premium space) or 10’x40’ choice of wall pockets (4 available) 9 one day passes 1 Sponsor Choice Awards 4 tickets for Buffalo Motorama Party (Friday March 27, 2015) Contact us for Gold Level Sponsor 10’x20’ Booth - $1,000 Friday VIP Party Sponsorship Company logo & information on show flyer and on buffalomotorama.com Mention / listing in radio, tv, print, and web ads 20'x20’ display area (end of aisle or premium space) or 10’x40’ 12 one day passes 1 Sponsor Choice Awards 6 tickets for Buffalo Motorama Party (Friday March 27, 2015) Chrome Level Sponsor 20’x20’ Booth - $2,500 Naming Rights - 2014 Buffalo Motorama powered by [Your Business Name] Large company logo & information on show flyer, event logo, event paraphernalia, and on buffalomotorama.com Mention / listing in radio, tv, print, and web ads as 2014 Buffalo Motorama powered by [Your Business Name] 10’x 40’ display area (Can be distributed in multiple event areas) Naming of Lower Level Event Area including banners with company logo 15 one day passes 2 Sponsor Choice Awards 8 tickets for Buffalo Motorama Party (Friday March 27, 2015) VIP PARTY plus 20’x20’ Booth - Billet Level Sponsor - $5,000 Primary Naming Rights - 2015 Buffalo Motorama powered by [Your Business Name] Large company logo & information on show flyer, event logo, event paraphernalia, and on buffalomotorama.com Mention / listing in radio, tv, print, and web ads as Motorama powered by [Your Business Name] 20’x 50’ display area (Can be distributed in multiple event areas) Room Naming Sponsorship of Upstairs Event Area including banners with company logo 30 one day passes 4 Sponsor Choice Awards 12 tickets for Buffalo Motorama Party (Friday March 27, 2015) Company name & information on buffalomotorama.com 10’x 20’ display area 6 one day passes 1 Sponsor Choice Award 4 tickets for Buffalo Motorama Party (Friday March 27, 2015) Silver Level Sponsor 10’x10’ Booth - $500 Company name & information on buffalomotorama.com 10’x 10’ display area 6 one day passes 2 tickets for Buffalo Motorama Party (Friday March 27, 2015) these other Sponsorship Opportunities: -Celebrity Sponsor -Printed Ticket Coupon -Friday Night VIP Party -Beer & Beverage Sponsor -VIP Lanyard Sponsor -Auto/Bike Dealership Sponsor -Room Sponsor 2015 BUFFALO MOTORAMA SPONSORSHIP REQUEST PLEASE PRINT Company Name: ____________________________________________________________________________ Primary Contact: ____________________________________________________________________________ Street Address: _____________________________________________________________________________ City: ______________________________________ State: ____________ Zip: __________________________ Phone Number: _________________________________________ Website Address: ________________________________________ Please set up reciprocal link to www.buffalomotorama.com Email Address: __________________________________________ Sponsorship Level Requested: (please circle level) Primary Naming / Upstairs Room Sponsor plus 20’x50’ Booth $15,000.00 Presenting / Lower Floor Sponsor plus 10’x40’ Booth $10,000.00 VIP Party Sponsor – Billet Level plus 20’x20’ Booth $ 5,000.00 Chrome Level Sponsor plus 20’x20’ Booth $ 2,500.00 Gold Level Sponsor plus 10’x20’ Booth $ 1,000.00 Silver Level Sponsor plus 10’x10’ Booth $ 500.00 Event Award Sponsorship $ 100.00 per award The individual signing this contract is an authorized representative of the company with the full power and authority to sign and deliver this contract. A signature on this application indicated the understanding and agreement to comply with all policies including but not limited to the Exhibitor Terms and Conditions, and any other issued by the Motorama Group regarding the Buffalo Motorama ________________________ Signature _____________________________ Print Name __________ Date We will contact you regarding required graphics and information for web and printed media Please make checks payable to: Mail to: Motorama Group Buffalo Motorama, P.O. Box 641, Kenmore, NY 14217 Please return completed Sponsor / Vendor Forms with full payment ASAP for best placement. Thank you for your support! Buffalo Motorama Exhibitor Terms and Conditions Contract between (hereinafter known as VENDOR) and Motorama Group, LLC. Buffalo Motorama for operation Thursday, March 26, 2015 through Sunday March 29, 2015. Show open hours are Friday March 27 2-10pm / Saturday March 28 10am-10pm / Sunday March 29 10am-5pm. Both parties agree as follows: A. RESPONSIBILTIES OF THE Buffalo Motorama 1. THE BUFFALO MOTORAMA to provide Access passes (Participant Passes for personnel necessary to staff VENDOR’S booth(s) at agreed number listed in sponsorship / vendor package. Additional pre-sale passes are available to vendors up to Noon on Friday March 27, 2015. One day pass may be purchased for $10 each, 3 day weekend passes may be purchased for $30 each. B. RESPONSIBILITIES OF THE VENDOR 1. VENDOR is required to set-up their booth at assigned time given by show promoters. You will be given time in advance of the show. Load in will be Thursday March 26, 2015 with minimal load-in on Friday March 27, 2015. Teardown may not begin until the conclusion of the event (5:00 PM) on Sunday, March 29, 2015. 2. The VENDOR will not sell or donate space in their booth for advertising and/or promotion of any third party without written consent of THE BUFFALO MOTORAMA. 3. The VENDOR agrees to operate in accordance with regulations set forth by the State and Federal Agencies and must be individually permitted to operate by the State of NY. 4. The VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a valid tax certificate if applicable. 5. The VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE BUFFALO MOTORAMA for any fines/penalties levied to THE BUFFALO MOTORAMA as a result of the VENDOR’S non-compliance with any Federal, NYS, or local law including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA. 6. VENDORS are responsible for arranging for any electrical and phone line requirements for booth with the Buffalo Motorama. 7. Food vendors, including those who offer samples of food, will be required to have their Health Department Permits. If you will be sampling/selling any food items, you must have the appropriate health permit. If you have any question about needing a permit please contact the Erie County Health Department at 716.858.7690. You will also need to have a copy of your sales tax certificate on file with us and on display at your booth if you are conducting any sales. C. RESPONSIBILTIES OF BOTH PARTIES – GENERAL INFORMATION 1. VENDOR sales locations are at the discretion of THE BUFFALO MOTORAMA 2. THE BUFFALO MOTORAMA and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between THE BUFFALO MOTORAMA and VENDOR to make joint ventures. 3. The VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, THE BUFFALO MOTORAMA, Motorama Group LLC, and Buffalo Niagara Convention Center and their affiliated companies, and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement, excepting only claims based upon THE BUFFALO MOTORAMA’S sole negligent or intentional acts. 4. An application for the show is a commitment. Exhibitor’s payment for the booth rental fee must be included with the exhibit space application/contract. Payment must be made in full with submittal of exhibit form. No Refunds. In the event that the exhibitor fails to occupy their allotted exhibition space by the advertised opening time, the organizer is authorized to occupy this space in any matter deemed to be in the best interest of the event. The exhibitor contracted to this space will remain liable to all terms and conditions of the contract and will not be eligible for a refund. 5. The Organizers expressly exclude any liability in respect of any actions, claims, losses (including without limitation consequential losses), damages, costs or expenses whatsoever which may be brought, suffered or incurred by the Exhibitor or its employees, sub-contractors or agents as a result of the prevention, postponement or cancellation of the Exhibition or the Venue becoming wholly or partially unavailable for the running of the Exhibition. The Organizers may, at their discretion, repay the rental paid or part thereof by an Exhibitor, but shall be under no obligation to do so and shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential loss), costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as the result of the happening of any such events. If, at the sole discretion of the organizers, rearrangement or postponement of the period of the Exhibition, or by substitution of another hall or building or by any other reasonable manner the Exhibition can be carried out, this contract shall be binding upon the parties, except as to size and position of stands, as to which any modification, substitutions or rearrangement they consider necessary shall be determined by the Organizers. 6. Exhibitors shall neither share nor sublet the whole or part of their booth allocated to them with another organization without the written consent of the Organizers. 7. The Organizers provide security of the periphery of the Exhibition hall on a twenty-four hour basis beginning at the start of move-in and continuing through the Exhibition closing. Security service is not provided to individual booth spaces. 8. The use of the Buffalo Motorama name and/or logo on displays, signs, giveaways, promotional literature or other materials is prohibited. It may be used in promotional materials only with the express written approval of the Organizers. All design concepts and promotional materials should be sent to Motorama Group. for review and approval prior to printing.
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