Retreats Packet - Glen Lake Camp and Retreat Center
glenlake camp and retreat center PLANNING GUIDE glenlake PLANNING GUIDE Retreat Planning • Glen Lake Camp is delighted your group has chosen us for your retreat. We are excited about the opportunity to offer accommodations and the retreat experience. • All guests must bring pillows, bed linens (twin size), towels, and toiletries (unless staying in Paluxy or MMC). • Your reservation is tentatively scheduled on our calendar. Please check the enclosed User Agreement to be sure the details for your event are correct and you understand the information. Check arrival and departure times. • A Glen Lake staff member will greet you upon your arrival. Please check in at Turner Hall and you will be directed to your cabins. If your group is coming in a bus, please let the Guest Services Manager know so that we can have you park in the appropriate location. • Sign the User Agreement (marked original). Return the document with your deposit to the Glen Lake office by the date indicated on the User Agreement to confirm your reservation. If the User Agreement and deposit are not received by this date, we will not hold your reservation dates and they will be available for other groups to book. • Unless your group has reserved the entire facility, please be aware that additional groups will be in attendance during your stay. In addition, there may be corresponding guidelines and restrictions that will apply to ALL shared areas of camp (dining hall, sportsfield, gymnasium, etc). • Detailed explanations of our deposit and cancellation policies are included in the User Agreement. Please read this carefully. You will be financially responsible for the details of your reservation as specified through the signed User Agreement and any subsequent arrangements made with Glen Lake. • Accommodation adjustments are required 30 days prior to your arrival. Your final roster and retreat schedule are required at least 2 weeks in advance for the food service department. • Your group’s Certificate of Liability is due 2 weeks prior to camp. • Final payment is due upon arrival to camp. • You MUST inform all retreat attendees of all information, rules, and policies! If you have questions and/or concerns, please do not hesitate to contact us: Office: 254-897-2247 Fax: 866-563-7138 1102 NE Barnard St Glen Rose, TX 76043 We look forward to serving you. Amanda Garza Guest Services Manager amanda@glenlake.org 254-897-2247 Rules and Policies • No pets, smoking, chewing tobacco, alcoholic beverages, or use of foul language anywhere on campgrounds. • Campfires are prohibited except in designated areas and only after permission has been given by the Glen Lake staff. • Males and females are not to be in or near the cabin areas of the opposite gender. • All decorations, equipment, and supplies belonging to your group must either be taken home or properly disposed of by your group. • Campers 18 years old and younger must have an adult chaperone staying in each cabin used. The chaperone must be at least 19 years old and out of high school (1:8 chaperone to camper ratio). • No water balloons, shaving cream, flour bombs, toilet paper bombs, etc. near any of the cabins, buildings, or trees. We do have a field that may be used for this type of activity with Glen Lake approval. However, it must be throughly picked up by your group when you are finished. Please check with the Glen Lake staff concerning these activities. • Do not write on, deface, or vandalize the rooms, buildings, or property in any way. Do not pull “pranks” or raid other cabins at night. If any damage does occur during your stay, please inform the Glen Lake staff prior to your departure so the damage may be assessed. Any damage will be billed to you. • Please put all trash in trash cans. • Glen Lake Waterfront: -No swimming in the lake -No diving off the dock -No pushing people into the water Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 • Quiet hours are observed from 10pm-7am. Groups are expected to observe the hours and respect other groups. Glen Lake is located in the city limits of Glen Rose, TX. If Glen Lake is fined for noise, your group will be invoiced for the fee. • No fireworks, firearms, or dangerous weapons are allowed. • Please do not bring hot plates, heaters, or other similar items. • The speed limit while on Glen Lake property is 15 MPH. If you bring a golf cart for your retreat, please limit your passage to roads and avoid sidewalks and grass. • A Glen Lake host will be waiting to greet your group. Please call if you are going to be more than 15 minutes late or early, 254-396-7336. 254-897-2247 866-563-7138 FAX glenlake.org glenlake Camp Facilities Deluxe Cabins • 9 bunk beds in each deluxe cabin sleeping 18 • Public restroom includes: 3 sinks, 3 toilets, and 3 showers in individual stalls • No bed linens or towels provided • Central heat/air in deluxe cabins • No food or drinks in cabins • Cabins 2, 4, 10, 11, 12, 21, 22, 25 are deluxe cabins • All mattresses have vinyl covers Standard Cabins • Each standard cabin has a different number of bunk beds • Public restroom in each with 2 sinks, 2 toilets, and at least 2 showers • No bed linens or towels provided • Gas heat and window unit A/C in standard cabins • No food or drinks in cabins • Cabins 3, 5, 6, 7, 8, 9, 23, 24, 26, 27, 28 • Each Cabin Sleeps: 3-20, 5-16, 6-16, 7-16, 8-16, 9-16, 23-14, 24-16, 26-16, 27- 16, 28-16 • All mattresses have vinyl covers Lodges • Jones and Mabee Lodges sleep 44 and Graham Lodge sleeps 48 • Private restroom in each room includes: 1 sink, 1 toilet, and 1 shower in individual stalls (Graham has 2, 2, and 2) • No bed linens or towels provided • Central heat/air in all lodges • Only reheating pre-cooked meals allowed • Mini-Kitchen includes Refrigerator, oven, stove top, sink, and coffee pot • All mattresses have vinyl covers Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Camp Facilities Hunt-Francis Lodge - Marriage Ministries Center (MMC) • 6 private rooms with 2 twin beds in each room • Private restroom includes: 1 sink, 1 toilet, and 1 shower in each room • Bed linens and towels provided • Central heat/air • Central meeting room • Fire Place • Small Kitchen with sink, refrigerator, microwave and oven • Maximum Occupancy 12 Paluxy Cabin • 2 private rooms with 2 queen beds in each room • Private restroom in each with 1 sink, 1 toilet, and at 1 shower • Bed Linens and towels provided • Central heat/air • Central living room (entry) • Mini-refrigerator • Microwave • Maximum Occupancy 8 Harris Health Center • 12 private rooms with 1 set of bunk beds (sleeps 2), desk, and clothes rack • Public restroom in each wing: 3 sinks, 3 toilets in stalls, and 3 showers in individual stalls • No bed linens or towels provided • Central heat/air • Mini-Kitchen and living room includes Refrigerator, oven, stove top, sink, and coffee pot • All mattresses have vinyl covers • Maximum Occupancy 24 Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Camp Facilities Miller Smith Dining Hall • 2 serving lines for larger groups to provide efficient service • Breakfast is served from 745a-815a • Lunch is served from 1200p-1230p • Dinner is served from 500p-530p • Maximum occupancy 500 Camp Store • Offers a variety of items for purchase; t-shirts, hats, jewelry, and novelty items. • Available on Saturdays from 1230p-130p. • Other weekend or weekday times can be requested and the staff will do their best to accommodate. If you would like it open at other times, please let us know prior to your arrival. Camp Fire • Provided upon request by the group leader before the retreat. • Only allowed in the designated fire pit. • Only prepared by the Glen Lake Staff • Glen Lake Staff will give the group leader instructions for starting and extinguishing the fire • Pick up all trash from the campfire area • Glen Lake Camp is in the city limits of Glen Rose, TX. If the city has issued a Burn Ban, Glen Lake must comply. Miller Activity Center - MAC • Indoor Recreation Facility • Front hangout room with 6 tables and 4 chairs for each • Full Basketball Court • This building is open to all onsite groups for free • The MAC closes at 10pm for quiet hours • The recreation facility also has 2 outdoor volleyball courts available to all groups Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Meeting/Worship Spaces Ellis Education Center • 6500 square feet with 4 classrooms that can be combined to create 2 larger meeting spaces • Mounted projector, screen and sound system in each room • Maximum occupancy in each room seated 50-60 (240 in entire building) Smith Hall • 3 meeting spaces in one building • Main room can accommodate 150 with a stage and electric piano • West room can accommodate 40 • East room can accommodate 75 with a piano • Projector available upon advanced request Siceloff Auditorium • 1 main room accommodating 300 • Sound system and mounted projector • Stage area with curtain and back stage area Avinelle McWhirter Ogel Chapel • Built in 1993, the chapel overlooks the lake with 20 foot windows • Electric Grand Piano • 2 Mounted Projectors and Screens • Maximum occupancy 300 Reception Room • Built in sound capability • Round tables with 7 chairs, great for banquets or executive meetings • Maximum occupancy 120 • Projector available upon advanced request Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Activities Splash ‘n’ Crash Water Park • Lazy River with tubes • Shallow pool for playing and soaking • 24 foot Water Slide and umbrella for shade on the patio • Must be scheduled prior to your group’s arrival • Maximum occupancy 250 with tubes and 300 without tubes • Water Park is seasonal Lake Front • Iceberg • Wet Wally Slide • Rock-it (Saturn) • Swim Dock • Must be scheduled prior to your group’s arrival • Only 50-65 swimmers in the water at one time. Lifeguards regulate entrance and exit of swimmers. • The Lake Front is seasonal Zipline • Available upon request by group leader 2 weeks prior to your arrival • Helmets and harnesses provided and required • Closed-toed shoes required • 25 participants per hour maximum • Current 5th graders and older Indoor Climbing Wall • Available upon request by group leader 2 weeks prior to your arrival • Helmets and harnesses provided and required • Closed-toed shoes required • 25 participants per hour maximum • Current 5th graders and older Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Activities Hike • Cross the Paluxy River to hike the hillside to the cross on the cliff overlooking the camp • Close-toed shoes suggested • Adult supervision required • Glen Lake Staff can direct you to the trail Canoeing/Kayaking • Available upon request by group leader 2 weeks prior to your arrival • Lifeguard must be on duty • Lifejackets, canoes, and kayaks provided • Maximum 40 participants per hour Fishing • Always available • Fish bait available by request at Dining Hall • Catch and Release • Fishing Poles provided, but guests are invited to bring their own pole Challenge Course • Available upon request by group leader 2 weeks prior to your arrival Challenge Course Goals: • For participants to gain problem solving skills and understand conflict management • Allow participants to challenge their personal commitment and willingness to risk within the group • Expand the groups understanding and experience of what it means to work together as a group • Allow for leadership development and awareness of potential in ones self and others • For participants to develop relationships within the group appropriate to the groups purpose • Expand the groups decision making process and communication skills • To give opportunities to groups of all ages to practice the skills above by confronting real challenges • Allow the group to reflect upon their experience and how it applies to the group or them as an individual Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake Camp Pricing Please review the per person camp pricing. Feel free to contact the Guest Service Manager with any questions or for help with event planning. Unless your group has reserved the entire facility, please be aware that additional groups will be in attendance during your stay. In addition, there may be corresponding guidelines and restrictions that will apply to ALL shared areas of camp (dining hall, sports fields, MAC, etc.). Lodging and Meals Deluxe Cabins 1 night/ 2 meals $43.00 Lodge 1 night 12 minimum 1 night/ 3 meals $51.00 25 minimum meals not required 1 night/ 4 meals $59.00 Health Center 1 night 6 minimum meals not required 2 nights/ 4 meals Standard Cabins $32.00 $94.00 2 nights/ 6 meals $102.00 1 night/ 2 meals $40.00 1 night/ 3 meals $48.00 1 night/ 4 meals $56.00 2 nights/ 4 meals $80.00 2 nights/ 5 meals $88.00 2 nights/ 6 meals $96.00 Single $50.00/night Hotel Style Double $80.00/night MMC Single $50.00/night Hotel Style Double $80.00/night Meals Breakfast $8.00 20 minimum Lunch $8.00 Dinner $8.00 $32.00 $86.00 2 nights/ 5 meals Paluxy The Guest Service Manager can help you with group pricing and additional information, 254.897.2247. Meeting Spaces Groups with lodging reservations in deluxe cabins receive one free meeting space. Chapel $125.00 Miller Activity Cntr $100.00 Ellis 1 $70.00 Reception Room $125.00 Ellis 2 $70.00 Siceloff $100.00 Ellis 3 $70.00 Smith - Main $90.00 Ellis 4 $70.00 Smith - East $50.00 Smith - West $35.00 Activities Please remember to request these activities at least 2 weeks before your event. Canoeing Day Fee- for group members not spending the night $50.00 Lake Activities - 2 hr $240.00 Water Park - 2 hr $240.00 Challenge Course Lake Activities-Add hr $120.00 Water Park-Add hr $120.00 Full Day/ Pick Two $30.00 Fishing FREE Zipline $25.00 Climbing Wall $25.00 Low Ropes $25.00 $5.00 Glen Lake 1102 NE Barnard St Glen Rose, TX 76043 254-897-2247 866-563-7138 FAX glenlake.org glenlake.org
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