1. health and fitness

BOARD OF HEALTH MEETING
Wednesday, May 6, 2015
9:30 am – 11:00 a.m.
Hastings & Prince Edward Counties Health Unit
Main Office - 179 North Park St., Belleville
Douglas Rooms B & C, 1st Floor
RSVP (Regrets Only) agray@hpechu.on.ca
or 613-966-5513, Ext 347
Hastings & Prince Edward Counties Health Unit
Mission Statement
To enable the people in the Hastings & Prince Edward Counties Health Unit to
achieve and maintain optimal health through excellent provision of health
protection and health promotion programs.
This will be accomplished by:
a)
Enforcement of public health legislation;
b)
Providing the programs required by the Ontario Public Health
Standards (OPHS);
c)
Providing additional programs and services to promote health,
prevent disease and injury, and support healthy environments.
Statement of Values
The Board of Health values excellence in quality of service, evidence-informed
practice, accountability, equity, partnerships and collaboration, and its staff.
February 5, 2014
BOARD OF HEALTH MEETING
AGENDA
Date:
Wednesday, May 6, 2015
Time:
9:30 a.m. – 11:00 a.m.
Location:
Hastings & Prince Edward Counties Health Unit
179 North Park Street, Belleville
Douglas Rooms B & C, 1st Floor
1.
CALL TO ORDER
2.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
3.
APPROVAL OF AGENDA
4.
APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
4.1 General Minutes of April 1, 2015
5.
BUSINESS ARISING FROM MINUTES
6.
DEPUTATIONS/PRESENTATIONS
6.1 Highlights – MOH
Schedule 4.1
Verbal
6.2 Staff Reports
6.2a) Skin Cancer Prevention Act
Verbal
Sheryl Farrar, Program Manager, Injury Prevention
6.2b) Health Protection & Enforcement
Eric Serwotka, Director, Health Protection
Schedule 6.2b)
6.2c) Quinte Region Commuter Challenge
and Belleville Bike Month
Schedule 6.2c)
Veronica Catry, Program Manager
Chronic Disease & Injury Prevention
7.
CORRESPONDENCE AND COMMUNICATIONS
None
8.
COMMITTEE REPORTS
8.1 Accommodation Committee – Chair McBride
8.1a) mhpm Status Report dated April 7, 2015
Schedule 8.1a)
8.2 Finance Committee – Chair Adams
8.2a) Quarterly Report
– 1st Quarter – period ending March 31, 2015
Schedule 8.2a)
8.2b) Auditor’s Report – Daniel J.W. Coleman, Welch LLP
(The Auditor’s Report will be distributed separately prior to the Board Mtg.)
8.2c) Appointment of Auditors for 2015 – Recommendation Verbal
8.2d) Revised Terms of Reference Finance Committee
Schedule 8.2d)
8.3 Building Opening Ceremony Committee – Chair Campbell
9.
NEW BUSINESS
10. CLOSED SESSION
Recommended Motion:
THAT the Board now convene in Closed Session for the purpose of discussion of one
personnel issue in accordance with Section 239(2) b. of The Municipal Act being
“personal matters about an identifiable individual, including municipal employees or
local board employees”.
As per the motion made at the Closed Session to return to the Open Session the
Board will now reconvene in Open Session at (time).
11. MOTIONS ARISING FROM CLOSED SESSION
12. INFORMATION ITEMS
12.1 Print Media Coverage from J. Shea, Communications Consultant Schedule 12.1
13. DATE OF NEXT MEETING
Wednesday, June 3, 2015 at 9:30 a.m.
14. ADJOURNMENT
SCHEDULE 4.1
BOARD OF HEALTH MEETING
MINUTES
Date:
Time:
Location:
Wednesday, April 1, 2015
9:30 a.m.
Hastings Prince Edward Public Health
Douglas Rooms B & C, 1st Floor
Present:
Ms. Bonnie Adams, Reeve, Township of Carlow-Mayo
Ms. Jo-Anne Albert, Mayor, Municipality of Tweed
Mr. Egerton Boyce, Councillor, City of Belleville
Ms. Beth Campbell, Provincial Appointee
Mr. Jim Dunlop, Councillor, County of Prince Edward
Ms. Sally Freeman, Councillor, City of Quinte West
Mr. Kevin Gale, Councillor, County of Prince Edward
Ms. Deborah Goulden, Provincial Appointee
Mr. James McBride, Provincial Appointee
Mr. Terry McGuigan, Provincial Appointee (Chair)
Mr. Jack Miller, Councillor, City of Belleville
Ms. Maureen Piercy, Provincial Appointee
Also Present:
Mr. Roberto Almeida, Program Manager, Tobacco Control
Ms. Veronica Catry, Program Manager, Chronic Disease Prevention
Ms. Valerie Dunham, Director of Administration
Ms. Ann Gray, Executive Assistant
Ms. Nancy McGeachy, Chief Nursing Officer
Ms. Janet Moorhead-Cassidy, Director of Health Promotion
Dr. Richard Schabas, Medical Officer of Health
Mr. Eric Serwotka, Director, Health Protection
Ms. Jennifer Shea, Communications Consultant
Ms. Lisa Sterling, Representative of Floating-Point.com
Mr. Gabe Boisvert, Representative of Floating-Point.com
Ms. Jacqueline Whittingham, Program Manager, Child Health
Regrets:
Mr. Michael Kotsovos, Councillor, City of Quinte West
Mr. Douglas Lafreniere, Provincial Appointee
1.
CALL TO ORDER
The first meeting in the new facility was called to order at 9:30 a.m. by Chair Terry McGuigan. Chair
McGuigan indicated he attended the first staff meeting on Tuesday, March 24 to bring greetings to
staff on behalf of the Board, and stated James McBride and Beth Campbell also attended.
2.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest.
3.
APPROVAL OF AGENDA
MOTION: 16-2015
Moved by: Sally Freeman
Seconded by: Jim McBride
THAT the Agenda for the meeting of April 1, 2015 be approved as circulated.
CARRIED
4.
APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING
4.1
General Minutes of March 4, 2015
MOTION: 17-2015
Moved by: Jack Miller
Seconded by: Egerton Boyce
THAT the Minutes of the meeting of March 4, 2015 be approved as circulated.
CARRIED
5.
BUSINESS ARISING FROM MINUTES
None
6.
DEPUTATIONS/PRESENTATIONS
6.1
Highlights – MOH
Dr. Schabas stated the highlight this month is the new building, indicating that the Board and staff
should be proud of their efforts in making this new facility a reality.
6.2
Launch of New Website
Jennifer Shea, Communications Consultant, and Lisa Sterling and Gabe Boisvert representing
Floating-Point.com, provided the Board with a preview of the new website. Jennifer stated the new
name, Hastings Prince Edward Public Health, and new logo will take effect immediately. The legal
name remains Hastings & Prince Edward Counties Health Unit and will appear on legal documents.
Gabe Boisvert provided a brief overview of what has been built over the past 4 months, stating it is
important for the community to know that Public Health is different than Quinte Healthcare. He
pointed out the large blue figure represents the umbrella of public health services we provide, with
the smaller orange figures representing health promotion and health protection, our two primary
organizational divisions. The imagery also denotes family, from young to old – the demographics of
the population we serve. The imagery further denotes collaboration and partnership, which are
critical to the service we deliver in Hastings and Prince Edward Counties. The sub-brand of a wave
will further indicate our corporate identity. He stated they reviewed the recent Communication
Audit, indicating recommended changes were taken into consideration in the design of the new
website.
In answer to Maureen Piercy’s inquiry as to whom would be monitoring social media, Jennifer Shea
responded there is an internal staff group who alternate responsibility for that function.
Page 2 of 5
Bonnie Adams stated many residents in her area live in remote areas and have only dial-up access
and wondered how accessible the new site would be for those residents; Gabe Boisvert stated it will
be completely accessible, however, indicated they will monitor traffic the first few months and if
lower resolution downloads are indicative, that recommendation will be made.
Terry McGuigan noted any new signage should reflect this new logo; Jennifer Shea stated she has
provided Michael Paquette of Quinan with the new logo, to be used in any new signage for which
they are responsible.
Sally Freeman stated there is a large French population at CFB and wondered if the site would
accommodate this population. Gabe Boisvert replied this is not currently available. Dr. Schabas
noted Hastings Prince Edward Public Health is not identified as one of the provincial health units
required to provide bilingual service.
Jennifer Shea thanked Floating Point and Health Unit staff for their contribution to the creation of
the new website.
6.3
Staff Reports
6.3a) Chief Nursing Officer Report 2015
Nancy McGeachy, Program Manager & Chief Nursing Officer, provided a review of her
report submitted to the Board as Schedule 6.3a on the agenda. For the information of new Board
Members, Dr. Schabas stated the Chief Nursing Officer is a relatively new position mandated by the
MOHLTC approximately 2 years ago, and since joining the Health Unit, Nancy has been involved in
various responsibilities.
6.3b) 2014 Annual Privacy Report
Janet Moorhead-Cassidy, Director, Health Promotion, provided an overview of her report to
the Board as Schedule 6.3b on the agenda. Jack Miller noted all staff are required to sign a Privacy
and Security Code of Conduct Acknowledgement and Agreement and asked what happens if that is
breached. Janet stated that situation has not occurred, indicating that numerous supports are in
place for staff to seek input, if they are in doubt about any aspect of the Code of Conduct.
6.3c)
HBHC Evaluation and Continuous Quality Improvement Initiative
Jacqueline Whittingham, Program Manager, Child Health, presented the Healthy Babies
Healthy Children Evaluation & CQI Initiative, stating all material in the presentation originates from
the Ontario Agency for Health Promotion (Public Health Ontario). Ms. Whittingham stated HBHC is
funded by the Ministry of Children & Youth Services and is designed to help children in Ontario get
off to a healthy start in life, providing universal screening with targeted assessments and
interventions for families with children from prenatal to school transition. At the conclusion of her
presentation, Jack Miller commented this Health Unit is doing very well in screening compared to
other areas throughout the province; however, he stated the indicators of the Top 5 Screen Risk
Factors is troubling. Dr. Schabas stated the indicators show the challenges faced by HPEPU,
indicating the Ministry has not kept up with funding for this program; e.g., there has been no
adjustment in funding in almost 10 years; funding is based on the per capita rate, so we do not get
additional funding based on the percentages shown.
Maureen Piercy stated she would like to know the peer group used by PHO in calculating the
statistics; Jackie advised she would see if this information is available from the Ministry, and if so,
will provide.
Sally Freeman asked if we are getting the word out strongly enough of the damages created by
smoking, drinking, teen pregnancy, etc., to which Dr. Schabas stated we try very hard, but the
issues are worse here than in most other areas of province.
Page 3 of 5
Jo-Anne Albert inquired, for example, if mental health issues are identified, do staff connect clients
with community partners; Jackie stated yes referrals are made to other services, if available, noting
however that such services are limited in the area.
Terry McGuigan commented that in the past the Board has sent letters to the Ministry requesting
additional funding, to no avail; he wondered if it would be worthwhile sending another request.
Maureen Piercy stated all this information is reported to the Ministry and there is a general
awareness through the media; she indicated schools and colleges are dealing with these issues as
well, noting it is important for advocacy to Ministry, but expressed the need to make our provincial
and federal representatives aware of our concerns, as well as our local politicians around this table.
It was agreed that a letter be sent to the Ministry. Deborah Goulden asked if there is data to
support this request, and if so, where does it originate? Dr. Schabas replied the data is taken from
the Rural Health in Canada report, as well as our own statistics; further noting the Ministry knows
they have not increased funding; we need to pressure them to do so.
7.
CORRESPONDENCE AND COMMUNICATIONS
None
8.
COMMITTEE REPORTS
8.1
Accommodation Committee – Chair McBride
James McBride indicated some finishing work is being completed on the new facility. Demolition of
the old building is scheduled to commence April 20. The next meeting of the Accommodation
Committee is scheduled for Tuesday, April 14.
8.2
Finance Committee – Chair Miller
There was no Finance Committee report, as the next meeting of the Committee is scheduled for
later in April.
Motion: 18-2015
Moved by: Bonnie Adams
Seconded by: Sally Freeman
THAT THE Accommodation Committee report be received.
CARRIED
9.
NEW BUSINESS
Bonnie Adams asked if building access cards could be made available for Board Members; Dr.
Schabas indicated he would take this under advisement.
10.
CLOSED SESSION
None
11.
MOTIONS ARISING FROM CLOSED SESSION
None
12.
INFORMATION ITEMS
12.1
Print Media Coverage from J Shea, Communications Consultant
Page 4 of 5
13.
DATE OF NEXT MEETING
Wednesday, May 6, 2015 at 9:30 a.m.
Chair McGuigan advised Board Members that if they would like a tour of the building today, he and
Dr. Schabas would be pleased to be their tour guide following the Health Protection Orientation
session.
14.
ADJOURNMENT
MOTION: 19-2015
Moved by: Sally Freeman
Seconded by: Egerton Boyce
THAT this meeting of the Board adjourn (at 10:30 a.m.)
CARRIED
________________________________
Terry McGuigan, Chair of the Board
Page 5 of 5
SCHEDULE 6.2b)
TO:
Board of Health
FROM:
Eric Serwotka, Director, Health Protection
DATE:
April 22, 2015
SUBJECT:
1st Quarter 2015 (January 1st – March 31st ) Enforcement Report
INFORMATION REPORT
The tables below represent a summary of Health Protection enforcement activity for the period from
January 1, 2015 to March 31, 2015.
TOBACCO CONTROL COMMENTS / UPDATE
During the reporting period, the Smoke-Free Ontario enforcement staff conducted:
 102 vendor compliance checks to ensure that area retailers are not providing tobacco to a
person who is less than 19 years of age
 27 inspections to ensure that tobacco vendors are in compliance with the new display and
promotion restrictions set out in SFOA
 47 inspections to ensure all public places, workplaces, work vehicles, and other prescribed
areas (school campuses, hospital entrances) are smoke-free, have proper no smoking
signage and do not contain ashtrays
The inspections under the SFOA resulted in twenty-one (21) written/verbal warnings being issued as
follows:





5 hold lighted tobacco in prohibited place or area (school property, hospital grounds)
2 hold lighted tobacco in enclosed workplace
1 display of tobacco products in manner that permits view before purchase
1 failure of employer to give notice that smoking prohibited
12 Smoke-Free Ontario Act (SFOA) notification of sales offence to vendor letters
Fifteen (15) SFOA charges were laid during this period:




12 tickets were issued for selling tobacco to a person who is less than 19 years old
1 ticket were issued for hold lighted tobacco in enclosed workplace or public place
1 ticket was issued for failure of employer to ensure no ashtray or similar equipment
1 ticket was issued for smoking in a prohibited area or place
1
Smoke-Free Ontario Enforcement staff, operating as Quinte West bylaw enforcement officers,
issued no tickets under the Quinte West bylaw for smoking within 9 metres of municipally owned
property.
Smoke-Free Ontario Enforcement staff also dealt with 37 public complaints, enquiries and
requests for resources.
Convictions of Tobacco Related Offences: Part 1 Offences
Premise
Offence
Offence
Date
Conviction
Date
Fine
Centre Hastings
Secondary School
(student) – 129 Elgin
St., Madoc
Hold lighted tobacco
in prohibited place or
area
November 26,
2014
January 15, 2015
$330.00
Canadian Tire Gas
Bar (clerk) – 269
Moira St. W.,
Belleville
Sell tobacco to a
person who is less
than 19 years old
September 18,
2014
January 20, 2015
$365.00
Duncan McDonald
Memorial Arena
(visitor/user) – 8
Couch Cres., Trenton
Ward, Quinte West
Quinte West Bylaw:
Smoke within 9m
radius of any
entrance to a
municipal building
December 5,
2014
January 22, 2015
$160.00
Hold lighted tobacco
in enclosed
workplace
December 9,
2015
January 23, 2015
$310.00
Pro One Stop (clerk) Sell tobacco to a
– 208 North St.,
person who is less
Stirling
than 19 years old
March 9, 2015
March 13, 2015
$365.00
Scott’s Variety
(clerk) – 7 Lake St.,
Picton
Sell tobacco to a
person who is less
than 19 years old
March 17, 2015
March 20, 2015
$65.00
Sprenkels Meat &
Sell tobacco to a
Variety (clerk) –
person who is less
22186 Loyalist Pkwy., than 19 years old
Carrying Place
March 17, 2015
March 27, 2015
$125.00
1. Pepsi QTG –
Trenton (employee)
– 19 Alberta St.,
Trenton
2
ENVIRONMENTAL HEALTH COMMENTS / UPDATE
During the reporting period, Public Health Inspectors inspected/investigated:






417 food premises
91 rabies investigations
9 SDWS (Small Drinking Water Systems)
30 recreational water premises
60 personal services settings
268 public complaints, enquiries and requests for information
Environmental Health Offences: Community Health Protection Order
Premise
Greek Community
Church (Banquet Hall) –
70 Harder Drive, Belleville
Offence
Offence Date
Ontario Reg. 562, Sec. 11(a)(i) and 59(h)
Re: Health Hazard
January 13, 2015
COMMENTS
1.
What legislation governs the activities of Environmental Health at the Health Unit?
Activities of Environmental Health are governed by certain regulations under the Health Protection and
Promotion Act such as: food premises regulation, public pools regulation, communicable disease
regulation, rabies immunization regulation and others. Activities of Environmental Health are determined
by the Ministry of Health and Long-Term Care, Ontario Public Health Standards and Protocols.
2.
What measures can a Public Health Inspector take to protect public safety?
Public Health Inspectors ensure compliance through:
 Inspections and education
 Community health protection orders
 Closure orders
 Charges, tickets (offence notices) and summons
 Seizure and or destruction of a health hazard
3.
What are community health protection orders?
Orders are issued according to Section 13 of the Health Protection and Promotion Act. They can be
written or oral. The primary purpose of issuing an order is to correct the existence of a health hazard.
4.
What are charges?
Legal action in relation to orders is only commenced if the order is not complied with. If a conviction is
registered for non-compliance with an order, the fine can be as high as $5000/day.
5.
What determines whether an offence notice, order or summons is issued?
An order is used to correct a health hazard. Offence notices and summonses are used to commence
legal action. Legal action can be taken in response to a non-compliance with legislation or noncompliance with an order that has been issued.
6.
Who is charged for infractions?
A charge may be directed to a business, corporation or an individual.
3
7.
Why do amount of fines vary?
Set fines vary depending upon the seriousness of the non-compliance. Fines imposed in court after a
conviction can vary dependent upon the circumstances and the decision of the judge or justice of the
peace.
8.
Where does the money go?
The Provincial Offences Court transfers revenue from fines and charges to Hastings County and Prince
Edward County.
9.
Can the public call to report conditions they consider being unsafe in any of the programs?
Yes, we encourage the public to report concerns regarding any of the programs that we carry out or any
situation which they feel affects public health.
FINANCIAL IMPLICATIONS
Legal Fees: $4,479.84
Funding Source: Smoke Free Ontario Protection & Enforcement and Prosecution Funding
STRATEGIC PLAN VALUE
 Accountability
 Ontario Public Health Standards
o Food Safety Protocol
i.
Enforcement Actions and Procedures
d)
The board of health shall establish policies and procedures to address non-compliance with the
1
HPPA and related regulations and take action where food that is intended for human
consumption may not be safe.
ii.
Food Premises Inspection Disclosure
c) The board of health shall establish a procedure for disclosure of information from food premises
compliance inspection reports, to be provided upon request by the public. Reference to the process
by which the public may obtain such information shall be posted on the board of health’s website.
REFERENCE/ CONSULTATION




Smoke Free Ontario Act, 1994
Health Protection and Promotion Act1 and its Regulations
Ontario Public Health Standards, Ministry of Health and Long Term Care, 2008
Smoke-Free Ontario Strategy: Public health Unit Tobacco Control Program Guidelines,
Ministry of Health and Long Term Care, 2013
 Directives: Enforcement of the Smoke-Free Ontario Act (SFOA), Ministry of Health and Long
Term Care, December 2013
 Tobacco Control Enforcement Policy (Policy #: TC-P-001)
Prepared by:
Reviewed by:
Eric Serwotka
Director, Health Protection
Dr. Richard Schabas
Medical Officer of Health
4
SCHEDULE 6.2c)
HASTINGS & PRINCE EDWARD COUNTIES BOARD OF HEALTH
TO:
The Hastings & Prince Edward Counties Board of Health
FROM:
Veronica Catry, Health Promotion
DATE:
May 6, 2015
SUBJECT: Quinte Region Commuter Challenge and Belleville Bike Month
RECOMMENDATIONS
The Quinte Region Commuter Challenge and Belleville’s Bike Month are positive, low-cost,
community engagement campaigns to promote physical activity and safe, sustainable
communities in Hastings and Prince Edward Counties. It is recommended that the promotion of
the Commuter Challenge continue in the cities of Quinte West and Belleville, and the promotion
of Belleville Bike Month be initiated in June 2015. These activities support the Ontario Public
Health Standard requirements in Chronic Disease Prevention, Injury Prevention, and Health
Hazard Prevention and Management.
BACKGROUND
The Quinte Region Commuter Challenge
The Commuter Challenge is a friendly annual competition between workplaces and Canadian
cities that celebrates active transportation and promotes sustainable ways of commuting to
reduce single occupancy vehicle trips. The event takes place the first week of June and will run
from May 31st – June 6th, 2015 in the cities of Quinte West and Belleville.
All individuals participating in the Commuter Challenge will be entered to win over $800 in
prizes. Prizes have either been donated or purchased for participants to win. Our largest prize
donations were from the YMCA for a free 3-month family membership and personal training
sessions, Quinte Conservation for two free nights of camping at the Depot Lakes, and the
Stirling Festival Theater with two tickets to a summer theater production.
Last year the event had 14 workplaces register and over 140 participants. This is our fourth
year promoting the event and it is hoped that it will have the same number of participants or
more.
Belleville Bike Bike Month
Public health will be working with community partners to raise awareness about biking as a
viable and safe form of transportation and leisure time physical activity. The events that have
scheduled include:

Commuter Challenge, May 31 to June 6

Bike to Work Day Pancake Breakfast, June 4

Nighttime Glow Ride, June 13 in partnership with Belleville On Bikes

Pedal Palooza Bike Festival, June 20 in partnership with the City of Belleville Community
Policing

Bike & Save, local businesses will be asked to show their support for active
transportation by providing special offers to patrons who arrive to their establishments by
bicycle

Social media engagement focused on safe cycling practices and on strategies to create
supportive community environments for safe cycling
It is intended that Bike Month activities be expanded into Quinte West in the future.
FINANCIAL IMPLICATIONS
The budget for this month-long project is from the cost-shared funding for Chronic Disease and
Injury Prevention.
STRATEGIC PLAN VALUE
These events contribute to three of the Ontario Public Health Standards (OPHS). First, the
Chronic Disease Prevention standards are met by promoting active modes of transportation and
leisure-time physical activity such as walking, cycling, roller-blading etc. while also bringing
attention to the built environments needed for such active transportation. Second, the
Prevention of Injury standards are addressed by working with community partners and
increasing public awareness of road safety issues related to safe cycling. Third, the Health
Hazard Prevention and Management requirements are addressed by promoting the reduction of
motorized vehicle trips which contributes to improvement in outdoor air quality.
This project includes partnerships with various organizations and businesses within the
community, which is another fundamental requirement in the OPHS.
REFERENCE/ CONSULTATION
Additional information on these events can be found on the Healthy Communities Partnership
website at www.HealthyCommunitiesHPE.ca and on the national Commuter Challenge website
at www.CommuterChallenge.ca.
Prepared by:
Reviewed by:
Tanya Hill, MPH
Health Promoter
Dr. Richard Schabas
Medical Officer of Health
2
SCHEDULE 8.1a)
SCHEDULE 8.2a)
HASTINGS & PRINCE EDWARD COUNTIES HEALTH UNIT
DRAFT Summary of Revenues & Expenses for the period January 1 - March 31, 2015
For Committee Review April 29, 2015
MOHLTC - Accountability Agreement
Mandatory
Programs
Related
Programs
TOTAL MOHLTC
Programs
Other Grants and Contracts
Totals and Budget Analysis
HBHC &
YTD Actuals as %
Misc Grants
Screening
YEAR TO DATE
ANNUAL
YTD Budget
of budget
(3/12 = 25%)
MOHLTC
Liaison Nurse Federal Grants
TOTAL
BUDGET
Variance
REVENUES
MOHLTC Accountability Agreement
2,135,775
405,504
MOHLTC - Other Grants
Municipal Levies
2,541,279
0
807,232
0
807,232
Ministry of Children & Youth
0
Federal Grants
0
Expenditure Recoveries
Total Revenues
96,758
142,284
290,134
32,806
96,758
2,541,279
10,339,909
7,798,630
25%
142,284
240,000
97,716
59%
807,232
3,228,232
2,421,000
25%
290,134
1,160,543
870,409
25%
32,806
125,938
93,132
26%
96,758
496,000
399,242
20%
3,039,765
405,504
3,445,269
142,284
290,134
32,806
3,910,493
15,590,622
11,680,129
25%
EXPENSES
Salaries and Wages
1,469,901
213,589
1,683,490
94,623
174,841
21,426
1,974,380
9,764,163
7,789,783
20%
Staff Benefits
431,553
64,676
496,229
18,717
52,899
3,794
571,640
2,507,300
1,935,660
23%
Staff Training
24,578
712
25,290
1,835
2,100
283
29,508
137,500
107,992
21%
3,629
20,000
16,371
18%
2,291
22,227
100
9,372
532
32,230
224,200
191,970
14%
540
289,511
995,000
705,489
29%
30,462
128,500
98,038
24%
59,328
730,400
671,072
8%
0
0
0
0%
162,892
720,259
557,367
23%
Board Expense
3,629
Travel Expenses
19,936
Building Occupancy
3,629
288,971
288,971
Office Expenses, Printing, Postage
21,712
6,630
28,342
Materials, Supplies
43,696
5,564
49,260
Office Furniture
Professional & Purchased Services
2,119
3,727
110
6,232
0
118,936
30,461
149,397
13,495
Communications Costs
25,633
25,633
2,814
28,447
134,800
106,353
21%
Information Technology
82,634
82,634
7,875
90,509
201,000
110,491
45%
5,692
5,692
6,407
27,500
21,093
23%
0
0
0
0%
21%
Other Operating
Capital Reserve Fund/Building
Total Expenses
VARIANCE
715
0
2,536,872
323,922
2,860,794
133,211
252,131
32,807
3,278,943
15,590,622
12,311,679
502,893
81,582
584,475
9,073
38,003
(0)
631,550
0
631,550
SCHEDULE 8.2d)
Hastings & Prince Edward Counties Health Unit
Finance Committee - Terms of Reference
Revised - February 4, 2015
Purpose of Committee
The Finance Committee is responsible for overseeing the financial affairs of the Health Unit.
Composition
The Finance Committee of the Board will be determined by February of each fiscal year and will consist
of 5 members of the Board – one from each of the obligated municipalities and one provincial
appointee. Each municipal member will designate an alternate from their municipality who sits on the
Board of Health, and the provincial appointee will designate an alternate from one of the provincial
appointees on the Board of Health. It will be the responsibility of the appointed Committee Member to
notify and arrange for his/her alternate to attend a scheduled meeting, should they be unable to attend.
One member will be selected as the Chairperson of the Committee. The Director of Administration and
Medical Officer of Health serve as resource persons for the Committee.
Meetings
The Finance Committee will establish an annual schedule of meetings for distribution to all Committee
members. All Board members will also be advised of the meeting schedule and will be encouraged to
attend.
Duties
1. Review and present the annual operating budget to the Board for approval.
2. Review and present financial summaries to the Board on a quarterly basis or as need dictates.
Frequency of the reporting schedule to be reviewed on an annual basis.
3. Meet with the auditors annually to review the draft audited financial statements and
recommend to the Board for approval.
4. Recommend the appointment of auditors annually to the Board.
5. Review the annual insurance renewal for the Health Unit.
6. Ensure that appropriate financial management, investment and borrowing, procurement and
capital funding policies and by-laws are in place consistent with Ontario Public Health
Organizational Standards and provincial regulations.
SCHEDULE 12.1