1. business and industrial
2. agriculture and forestry
3. crops and seed

XXIIIInterna onal
GrasslandCongress
IGC2015
November20-24,2015,DelhiNCR,India
Sponsorship
Prospectus
Sustainable use of Grassland Resources
for Forage Produc on, Biodiversity and
Environmental Protec on
OrganizedBy:
RangeManagementSocietyofIndia
ICAR-IndianGrasslandandFodderResearchIns tute
www.igc2015.org
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TABLE OF CONTENTS
Message from the Chair, National
Organizing Committee IGC 2015
1
The International Grassland Congress
2
IGC 2015 India
2
About the Hosts
2
IGC 2015 - New Delhi
3
Steering Committee and National
Organizing Committee
3
Key Dates
3
Themes & Sub-themes
3
Congress Venues - Vigyan Bhawan and
The Leela Ambience Hotel & Residences
4
Why You should Participate
4
Sponsorship Categories
5
The Exhibition
6
General Information for Sponsors &
Exhibitors
8
Terms and Condititions
9
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XXIIIInterna onalGrasslandCongress-IGC2015
MESSAGE FROM THE CONGRESS CHAIR
It is my proud privilege to inform you that India will host the XXIII International Grassland Congress from November 20-24,
2015, at New Delhi. The Congress will be jointly hosted by the Range Management Society of India (RMSI) and the
Indian Grassland and Fodder Research Institute (IGFRI) in association with the International Grassland Congress (IGC).
Being held for the first time in India, the Congress will provide a rare opportunity for the National Agricultural Research
System to showcase its grassland environments, R&D and technologies to an international audience. The Grassland
Congresses provide a forum for scientists, agricultural engineers, and researchers in the fields of grassland
improvement, plant physiology, plant ecology, environmental science, grazing management etc., to come together to
exchange ideas and information.
The aim of the International Grassland Congress is to promote interchange of information on all aspects of natural as well
as sown pastures for the benefit of mankind, including sustained development, forage production and the maintenance of
biodiversity.
The main theme of the Congress is “Sustainable use of grassland resources for forage production, biodiversity
and environmental protection" with five sub themes viz.
I)
ii)
iii)
iv)
v)
Grassland Resources
Grassland Production and Utilization
Sustainability of Grassland - Social and Policy Issues
Biodiversity Conservation & Genetic Improvement of Range and Forage Species
Environmental Issues related to Grassland.
We invite your organization to partner with us at IGC 2015. The organizers have created several sponsorship options, the
details of which are available in this brochure. We hope that you will come forward to support us in the interest of science
at this important event.
Dr. P. K. Ghosh
Director, IGFRI, Jhansi &
Chair, National Organizing Committee - IGC 2015
www.igc2015.org
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XXIIIInterna onalGrasslandCongress-IGC2015
THE INTERNATIONAL GRASSLAND CONGRESS (IGC)
The first Grassland Congress was held in Germany in 1927, with just 16 participants. Since then the Congress has
increased in size and significance to become one of the pre-eminent meetings in its field.
Headquartered in Quebec, the International Grassland Congress promotes interchange of information on all aspects of
natural and cultivated grasslands and forage crops for the benefit of mankind, including sustained development, food
production and the maintenance of biodiversity.
IGC ANNUAL CONGRESSES
2013:
2008:
2005:
2001:
1997:
1993:
1989:
1985:
1981:
Sydney, Australia
Hohhot, China, P.R.
Dublin, Ireland
Piracicaba, Brazil
Winnipeg, Canada
Palmerston, New Zealand
Nice, France
Kyoto, Japan
Lexington, USA
1977:
1974:
1970:
1966:
1964:
1960:
1956:
1952:
Leipzig, Germany
Moscow, Russia
Surfer's Paradise, Australia
Helsinki, Finland
Sao Paolo, Brazil
Reading, United Kingdom
Palmerston. New Zealand
USA
ABOUT THE HOSTS
Range Management Society of India (RMSI)
The Range Management Society of India (RMSI) was founded in 1978 to promote client-oriented
ecologically sustainable range and forage husbandry with economic productivity to support excellence in
scientific research in agriculture with a focus on grassland and fodder resources, agroforestry, plantanimal inter-relationships, environment, dairy industry and allied sciences.
One of the major objectives of the Society is to provide national and global platforms to scientists, development workers,
practitioners, planners and policy makers, industrialists, financial managers and donors related to grassland and fodder
resources development for exchange of ideas to benefit all.
The Society has organized several workshops, seminars, symposia and conferences in the past, in addition to the
III International Rangeland Congress in 1988 and International Conference on Agroforestry for the Asia-Pacific region in
1994. The present Congress is intended to involve a wide range of experts to present concrete recommendations based
on their research, experience and discussions during the meeting, regarding the present grassland and forage resources
to meet the increasing demand of livestock products and challenges faced due to climate change in an eco-friendly
sustainable manner.
ICAR - Indian Grassland and Fodder Research Institute (IGFRI)
ICAR-Indian Grassland and Fodder Research Institute, a national Institute under the administrative control of
Indian Council of Agricultural Research, is mandated to conduct basic, strategic, applied and adaptive
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research, development and training in forage production and it's utilization. The Institute has highly
experienced and internationally trained human resources engaged in need-led, participatory, inter-disciplinary
approaches. With more than 50 years of experience in forage research and development, IGFRI today stands as the
premier R&D institution in South Asia for sustainable agriculture through quality forage production for improved animal
productivity.
The Indian Grassland and Fodder Research Institute, established in 1962, has been instrumental in fostering research,
training and extension programmes on all aspects of forage production and utilization through an inter-disciplinary
approach. It has provided technologies, human resource development skills, consultancy and technical services on
forage production and utilization to government and non-government organizations, agri-business and farmers.
www.igc2015.org
XXIIIInterna onalGrasslandCongress-IGC2015
IGC 2015 - NEW DELHI
The XXIII International Grassland Congress will be held at Vigyan Bhawan (Opening Ceremony) on November 20, 2015
and at The Leela Ambience Hotel & Residences from November 21-24, 2015. The 4 day Congress will be preceded by
three workshops on November 20, 2015.
Aside from the scientific sessions, participants will have the opportunity to enjoy Indian cultural programmes and savour
local cuisine at the social functions. Technical visits and a variety of Pre and Post-Congress tours are also being arranged.
STEERING COMMITTEE
Patron
Chairman
: Shri Radha Mohan Singh, Hon'ble Union Minister of Agriculture,
Government of India, & President, ICAR Society
: Dr. Panjab Singh, Ex Secretary, DARE & Ex DG, ICAR, New Delhi
NATIONAL ORGANIZING COMMITTEE
Patron
Co-Patron
Chairman
: Dr. S. Ayyappan, DG ICAR & Secretary, DARE
: Dr. J. S. Sandhu, DDG (Crop Science), ICAR
: Dr. P. K. Ghosh, Director, IGFRI, Jhansi
KEY DATES
May 31, 2015
: Extended Abstract Submission Deadline
July 31, 2015
: Early Bird Deadline
November 20, 2015 : IGC 2015 Opens
THEMES & SUB-THEMES
Theme 1: Grassland Resources
 Dynamics of grassland resources – global database
 Global monitoring of grasslands
Theme 2: Grassland Production and Utilization
 Quality production, conservation and utilization
 Integration of plant protection for optimizing production
 Soil-plant-animal-human inter-relationships
 Water harvesting for increasing production from grasslands
 Validation and dissemination of ancient/tribal knowledge
 Inter-dependence of grasslands vis-à-vis arable lands
 Seed availability, production, storage and quality
Theme 3: Sustainability of Grassland – Social and Policy Issues
 Multi-stakeholder learning platforms for grassland management
 Factors affecting grassland resource
 Sustainable use of grassland resources including alternate use
 Improvement of grasslands through education and practice
 Policy issues related to sustainable production of grasslands
 Public-private partnership in managing common property resources
 Grassland-Market linkage
Theme 4: Biodiversity Conservation & Genetic Improvement of Range and Forage Species
 Plant genetic resource and crop improvement
Theme 5: Environmental Issues related to Grassland
 Climate Change and grassland management
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XXIIIInterna onalGrasslandCongress-IGC2015
CONGRESS VENUES - VIGYAN BHAWAN &
AMBIENCE HOTEL & RESIDENCES
THE LEELA
The Inaugural Session will be held on November 20, 2015 at Vigyan Bhawan,
New Delhi, India's first Conference Centre. It has been the venue for many
Heads-of-State level meets such as CHOGM, NAM and the Seven Nation
Summit attended by distinguished world leaders and dignitaries. Built in 1956, it
has a splendid ambience and is conveniently located in the heart of Lutyen's
Delhi. It is within walking distance of Gallery of Modern Art, the National
Museum, India Gate and other sites of tourist interest.
The Leela Ambience Hotel & Residences
The Leela Ambience Gurgaon Hotel & Residences is located on the fringe of
the Gurgaon Central Business District, fifteen minutes from Delhi's
International Airport and thirty minutes from Central Delhi.
The 27,000 square feet, beautifully finished convention facilities, meeting and
board rooms were recently awarded the prestigious 5-Star deluxe “Best
Luxury Hotel and Conference Centre – India”. The hotel also features 322
contemporary and world class five star deluxe rooms and suites.
WHY YOU SHOULD PARTICIPATE
The Congress will focus on the basic and applied aspects of the use of forage, grassland and rangeland, including
grassland production, management, ecology; breeding, genetics, nutrients utilization of forage crops and roughages; and
also the impact on animal industries and environment and climate change.
This five-day event will create a rare opportunity to promote your organization's initiatives, policies, programmes and best
practices for the gathering. This visibility has immense potential for knowledge exchange, joint ventures and new
business avenues.
Compelling Reasons to Invest in the XXIII International Grassland Congress
 The IGC is the largest meeting of the Grassland and Forage Community.
 The Congress brings together the Government, Research Institutes, Multilateral Agencies, commercial and
professional sectors, policy-makers and international stakeholders from around the world.
 Increasing focus on new research and initiatives in the field to improve methods, education, training, knowledge
and practice.
 Participants have an ideal platform to explore new challenges facing grasslands and the proactive role that can be
played by sharing evidence for finding effective solutions.
 Internationally acknowledged experts will enrich the scientific value of the sessions, discussions and workshops.
 Participation as exhibitors and sponsors will ensure premium high-value visibility amongst the target audience.
 Promotion of the Congress will be done extensively through electronic, print and social media.
 Latest products and technology showcased at the focussed exhibition will enrich the learning experience for the
attendees.
 Reinforce organization's credentials as a key player and supporter of these industries.
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XXIIIInterna onalGrasslandCongress-IGC2015
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SPONSORSHIP CATEGORIES
Platinum Sponsor INR 15 lakhs/USD 25,000
 Three complimentary Delegate Registrations
 Complimentary Exhibition stand (3m x 3m)
 Sponsor’s literature in delegate bag
 Hyper linked logo on home page of the website
 Logo on front cover of the Final Programme
 Full page advertisement in the Final Programme - 210mm (W)x 297mm (H) without bleed
 200 word promotional write-up on the website
 Logo on signage and write-up in the Final Programme
 Logo in promotional emails to delegates
 Framed Certificate of Appreciation
Gold Sponsor INR 10 lakhs/USD 17,000
 Two complimentary Delegate Registrations
 Sponsor’s literature in delegate bag
 Hyper linked logo on home page of the website
 Full page advertisement in the Final Programme - 210mm (W)x 297mm (H) without bleed
 100 words promotional write-up on the website
 Logo on signage and write-up in the Final Programme
 Logo in promotional emails to delegates
 Framed Certificate of Appreciation
Silver Sponsor INR 5 lakhs/USD 9,000
 One complimentary Delegate Registration
 Sponsor’s literature in delegate Bag
 Hyper linked logo on home page of the website
 Half page advertisement in the Final programme - 210mm (W) x 148mm (H) without bleed
 Logo on signage and write-up in Final Programme
 Logo in promotional emails to delegates
 Framed Certificate of Appreciation
Early confirmation of your sponsorship will ensure a higher level of exposure. An extensive promotional campaign
including advertisements, direct mail campaigns, email broadcasts and web presence will be implemented in the lead up
to the Congress.
Other Sponsorship Opportunities
Concurrent Session Sponsor
Workshop
Congress App
Delegate Bag
Customized Lanyards
Delegate Gifts
Pocket Programme
Cyber Café
Notepads & Pens
INR (`)
7,50,000
5,00,000
5,00,000
5,00,000
5,00,000
5,00,000
3,00,000
3,00,000
2,00,000
Note: Service tax, as applicable, will be additional
www.igc2015.org
USD ($)
12,500
9,000
9,000
9,000
9,000
9,000
5,000
5,000
3,500
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XXIIIInterna onalGrasslandCongress-IGC2015
THE EXHIBITION
The exhibition of IGC 2015 is an integral part of the XXIII International Grassland Congress. It will be held in the Royal
Room at The Leela Ambience Hotel & Residences. As an exhibitor, you will enjoy prime exposure and direct marketing
opportunities with the key players.
Highlights
The exhibition at the XXIII International Grassland Congress is a focussed trade show for the Grassland, Rangeland and
Forage sector. Its multi-faceted format caters to a wide array of products, services, technology and solutions. This is a
rare and premium opportunity to impact a global audience. The winning elements of the exhibition include:
 Exhibition set-up designed for maximum interaction with delegates
 Dedicated exhibition hours
 Welcome Reception in the exhibition area
 Poster sessions within the exhibition area to maximise delegate traffic
Duration of Exhibition
November 21-23, 2015
Venue
The Leela Ambience Hotel & Residences, Delhi NCR
Delegate Profile
Delegates from the following backgrounds are expected to attend:
 Grassland Scientists
 Extension Workers
 Postgraduate and Undergraduate Students
 Agri-business Professionals
 Planners and Policy-makers
 Leading Livestock Producers and Farmers
Exhibitor Profile
Exhibitors from the following backgrounds from India and abroad will participate :
 Government Organizations and Ministries
 Dairy Co-operatives/Industries
 Multilateral Agencies
 Environmental Conservation Organizations
 Machinery Tractors/Power Tiller Manufacturers
 Scientific Equipment & Bio-tech Companies
 Seed Processing Companies
 Journals/Trade Magazines and Web Portals
 Financial Institutions/Banks
 IT & Software Service Providers
 Universities
 Publishers
 NGOs
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Exhibition Booths
Booth Size
3m x 3m
Badges Per Booth
Early Bird Rate till Jul 31, 2015
Regular Rate from Aug 1, 2015
2 Exhibitor Badges
INR 2,50,000 / USD 4200
INR 2,75,000 / USD 4600
Service tax as applicable will be additional. Larger booths are available on request.
Facilities to the Exhibitors (for every 9 sq mtr booth):
 Octonorm shell scheme with company name
 2 chairs, 1 counter, 1 waste paper basket
 1 plug point, 2 spotlights
 Carpet
 Free listing of exhibitor's name, booth number and products in
the Exhibtor Catalogue and Congress website
 Company Profile (50 words) in Final Programme
 Two exhibitor badges (including tea/coffee breaks and lunches)
 Additional exhibitor badges available @ INR 10,000 / USD 300 for 3 days
 The exhibitor badge allows entry into the Exhibition area only
 Additional furniture items available on rental
 Company Profile (50 words) in Final Programme
Booth dimensions: 3m x 3m shell scheme
Exhibition booths will be allocated on first-come-first served basis (with the exception of sponsors who have first refusal).
The exhibition form needs to be properly completed and faxed to +91 124 410 2075 or scanned and emailed to
sponsorships@igc2015.org
To get your preferred location as per the floor plan, contact us now at exhibition@igc2015.org
The floor plan is tentative and subject to change.
Exhibi onFloorPlan
Royal Room
5
4
3
2
6
7
8
9
10
20
19
18
17
16
21
22
23
24
25
11
12
13
14
15
1
Tea & Coffee station
Entry
Entry
Way to Pearl Ballroom (Congress Sessions)
Way to Congress Secretariat
Central Lobby (1st Floor)
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XXIIIInterna onalGrasslandCongress-IGC2015
GENERAL INFORMATION FOR SPONSORS AND EXHIBITORS
Sponsorship & Exhibition
In order to be valid, Sponsorship or Exhibition application form(s) may be sent by email or post to:
Congress Secretariat: Secretariat, IGC 2015
Indian Grassland and Fodder Research Institute, Jhansi – 284003,
Uttar Pradesh, India, Tel.: +91 510 2730666, Fax: +91 510 2730833
Email: sponsorships@igc2015.org, Website: www.igc2015.org
or
PCO: KW Conferences Pvt. Ltd.
A-56/12, DLF Phase 1, Gurgaon - 122 002
Tel: +91 124 463 6700, Fax: +91 124 410 2075
Email: info@igc2015.org, Website: www.kwconferences.com
The application form must be accompanied by 50% advance payment for booth reservation and the final allocation would
be made on receipt of total payment only. All payments must be cleared on or before September 30, 2015. The
Organizers reserve the right to cancel the booking in event of non-payment within the stipulated time.
Payments
Demand Draft in favour of IGC INDIA 2015 - for Indian sponsors/exhibitors only.
Demand drafts to be mailed to: KW Conferences Pvt Ltd., A 56/12, DLF Phase I, Gurgaon 122002, India.
Bank Transfer as per the following details:
Name of Bank : Axis Bank Ltd.
Account No.
: 914010056106423
Account Name : IGC INDIA 2015
IFSC Code
: UTIB0000337
Bank Address : Civil Lines Jhansi
SWIFT Code
: AXISINBB133 (for international transfers)
Please ensure the amount transferred is equal to the total due INCLUDING any bank charges.
For prompt identification of your payment, please email the remittance advice to sponsorships@igc2015.org with a
copy to secfc.igc2015@gmail.com or fax to +91 124 410 2975 immediately after the transfer.
Please ensure that your name, congress acronym IGC2015 are included on the bank advice.
Exhibitor's Manual
An Exhibitor's Manual will be sent to the exhibitors two months prior to the show. This manual will contain information
on order forms, rules & regulations, safety regulations and contacts.
Cancellation conditions (applicable to Sponsorship and Exhibition)
 25% of the payable amount will be retained if the cancellation is made before July 31, 2015
 75% of the payable amount will be retained if the cancellation is made between August 1 and October 31,
2015
 100% of the payable amount will be retained if the cancellation is made after November 1, 2015
Note: Applicable taxes and bank charges will be deducted from refund amounts. All refunds will be made within 60 days of
the conclusion of the Congress.
For queries related to Sponsorship or Exhibition, please write to: sponsorships@igc2015.org or exhibition@igc2015.org
respectively.
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XXIIIInterna onalGrasslandCongress-IGC2015
TERMS AND CONDITIONS
Additional services (electricity, water, furnishings, staff, shows, etc.) will be charged in accordance with the relevant price
lists. Separate orders, depending on specification by KWC, must be made for such services. Details on order forms
available in exhibitor’s manual or on request: exhibition@igc2015.org
The exhibitor must order additional services and facilities latest by the dates listed in the respective order documents.
Should the exhibitor fail to meet these dates, a surcharge of up to 100% on the list price may be imposed. Fees must also
be paid in full in cases of cancellation, if the host or its agents have already passed the orders on to the stand builder or
service partner. They shall be automatically deemed to have been passed on if five days have elapsed since the date
given in the order.
No nails, screws or other fixtures may be attached to any part of the venue including floors and ceilings. No painting of any
part of the venue is to be carried out. The exhibitor shall be responsible for any charges incurred by the venue for any
damage or disfigurement caused by the exhibitor or its agents.
The exhibitor will ensure that its employees and contractors will, at all times, act in accordance with the reasonable
directives of the Organizer and will conduct themselves in an orderly manner, in full compliance with the reasonable
directives and requirements of the venue management and with all applicable laws, ordinances and directives.
KW Conferences shall be the sole contracting partner for all queries involving stand construction and stand-construction
packages, and for the inspection and licensing under construction law, of stands commissioned individually by the
exhibitor. The terms & conditions of business of KWC shall apply thereto by way of supplement.
Conditions and times governing the delivery of exhibitors' own stand-construction materials or of larger products for the
exhibition and their assembly must be agreed with KWC no later than 30 days prior to the start of the exhibition.
Exhibitors who construct their own stand, or commission a third party to do so, must submit the stand design and other
requisite proof in accordance with technical guidelines, to KWC for agreement and confirmation no later than 30 days
prior to the exhibition. Otherwise permission for the stand cannot be given, or may be withdrawn on the spot. This shall
also apply in cases where the documents show discrepancies from the actual stand structure.
The organizer shall not be liable for any claims arising from loss or damage from any cause whatsoever in respect of any
property brought to the venue by the exhibitor or by a third party hired by the exhibitor. The exhibitor shall indemnify the
organizer for any claims arising from death, bodily injury or damage to property arising in connection with the booth,
supply of any mechanical equipment supplied by the exhibitor or anything permitted done thereon. The indemnity shall
include any claim for consequential loss and all actions, proceedings, costs and demands for each and every claim.
The exhibitor shall effect adequate insurance in respect of public liability and shall, on request, provide the organizer with
satisfactory evidence that adequate insurance is in force.
In the event of postponement or cancellation of the exhibition for any cause not within the control of the organizer, the
organizer shall not be liable to the exhibitor in respect of any actions, claims, costs or expenses including claims for
consequential losses. If the exhibition can be postponed or rearranged, the contracts for space shall be binding on all
parties. In the event that the exhibition is cancelled or abandoned by the organizer with no intention to rearrange at a
future date, only then the exhibitor shall be entitled to a refund of the exhibition fee.
The exhibitor may increase the size of the exhibition stand area after signing this agreement at the same rate per square
metre as previously agreed but subject to the further availability of suitable exhibition space at the venue.
Smoking is not allowed in the exhibition stand/venue except in designated smoking area(s).
Exhibitors will not be allowed to play loud music as that will disturb other fellow exhibitors.
Exhibitors will limit their display within the allotted area. No display/promotional material will be allowed in the exhibition
aisles/open spaces.
In case of sponsorship of line or actual items, the items provided by the sponsor will have to be approved by IGC 2015. In
case the item is not approved, IGC 2015 reserves the right to disallow distribution to delegates, without any refund to the
sponsor.
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Congress Secretariat: Secretariat, IGC 2015
Indian Grassland and Fodder Research Institute
Jhansi – 284003, Uttar Pradesh, India
Tel: +91 510 273 0666, Fax: +91 510 273 0833
Email: igc2015india@gmail.com, Website: www.igfri.res.in
Professional Conference Organiser:
KW Conferences Pvt. Ltd.
A-56/12, DLF Phase 1, Gurgaon - 122 002
Tel: +91 124 463 6700, Fax: +91 124 410 2075
Email: info@igc2015.org, Website: www.kwconferences.com
OrganizedBy:
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www.igc2015.org