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Guide for Incoming Students
www.eet.upc.edu
Application Procedure
All the future incoming students will have to send the following documentation to start
the application procedure:
 Application Form
 Accommodation Form
 Learning Agreement
 Curriculum vitae
 Transcript of records, with all the courses done at the university, duly signed and
stamped
 Copy of identity card or passport
 Spanish language skills form
 Portfolio (only necessary for design students)
All the documents have to be sent either by ordinary post, e-mail or fax before your
arrival.
Please note the details:
UPC-EET
Colom, 1
08222-Terrassa (Barcelona)
SPAIN
External Relations Office
Att. Ms. Esther Garcia
rel.int@eet.upc.edu / esther.garcia@upc.edu
Fax: +34 93 7398225
Health insurance (EU students)
As an European Union (EU) student you must bring your European Health Insurance
Card. This is necessary to access to health assistance in the public system during your
stay in Catalonia. See information about it in:
http://ec.europa.eu/social/main.jsp?catId=559
Furthermore, this will be required to all EU students for the legal procedure of
registration at the Police, at your arrival. We will inform you about it when you arrive.
Academic Information
FINAL PROJECT- The students intending to do their final project here will receive a list
with project proposals of their specific field after we receive the documents (application
form, learning agreement, etc) duly filled. Usually, for our projects (written work + oral
presentation) you will receive 24 ECTS. It is important to let us know the project you
have chosen before your arrival to make sure you can do it or also to have the time to
find a suitable project for you.
SUBJECTS- The students intending to take subjects need to know that all the classes are
taught either in Spanish or Catalan and there are also some subjects taught in English.
https://www.eet.upc.edu/curs-actual/informacio-estudis-de-grau/assignaturesimpartides-en-angles
Before taking a decision you should first check in our website the timetables (since some
subjects might overlap in days, time or semester) and the contents. To avoid these
problems, it is better if you take subjects within the same semester.
Important: To get information about subjects given by Prof. Beatriz Escribano, it is
required to have a meeting with her before enrolling in lessons.
Website: http://www.eet.upc.edu/estudis/estudis-de-grau/plans-destudi
Note that you must choose courses from Q1, Q3, Q5 and Q7 if you come from
September to January; courses from Q2, Q4, Q6 and Q8 are given from February to
June.
If you need more information we have a list of F.A.Q. :
http://www.eet.upc.edu/intranet/relacions_externes/documents/mobilitat/preguntes
-frequents-angl
At your arrival
As soon as you arrive at the Terrassa Campus, you must go to the International Office
where you will be provided with information of the city, instructions to issue the N.I.E.
certificate at the police office and other activities. This is the address:
Edifici Campus
c/Colom 2. (TR-10)
08222-Terrassa
International Office
You will also find information in the following link:
http://www.terrassa.upc.edu/sites/default/files/docs/documents/STUDENT%20AND%
20TEACHER%20GUIDE-def.pdf
Afterwards, you have to come to the External Relations Office located in the main
building, to proceed with your registration. This is our timetable:
From Monday to Thursday: 11h – 13h
Tuesday and Thursday: 15,30h – 17,00h
Erasmus-Buddy Program
We’ve created a Buddy Program for incoming students. This means that you will be a
part of a group which contains local students and new foreign students. The locals will
help you making your first steps in your new country and organising activities to make
enjoy your experience.
Before (or upon) your arrival week you’ll receive an email from your Buddy to inform
you about it.
At the end of your stay
-Transcript of records: It will be prepared by the academic department and sent to your
university:
Servicio de Gestión Académica
Tel. +34 93 739 8218
gestio.academica@eet.upc.edu
-Certificate of attendance: You have to ask for it to the external relations department:
Ms. Esther Garcia
Tel. +34 93 739 8214
rel.int@eet.upc.edu / esther.garcia@upc.edu
To save the following documents file with all your information you have to print it with
pdf creator or similar programmes that allow you to print them in pdf format.
Handwritten forms will not be processed.
Photo
STUDENT EXCHANGE APPLICATION FORM
academic year _____ / _____
1.- PERSONAL DATA
Family Name: ________________________________________
First name: _____________________________________________
(Full) Address: _________________________________________________________________________________________________
Telephone: ____________________________
e-mail: _______________________________________________________________
Identity card / Passport: __________________
Sex: _______
Date of birth: ___________
Place of birth: __________________
2.- HOME INSTITUTION
Home institution: _______________________________________________________________________________________________
Town: ________________________________________________
Country: ______________________________________________
Field of study:
Electrical Engineering
Electronic Engineering
Mechanical Engineering
Chemical Engineering
Audiovisual Systems
Textile Technology and Design
Industrial Design and Product Development
Master in Engineering of Fibrous Materials Technologies
Contact at home institution: ______________________________________________________________________________________________
Telephone: _________________________
Fax: ______________________
e-mail: ____________________________________________
Intended period of stay at the EET
From: _____________________
To: _____________________
Academic Calendar:
1st semester: Mid September – End January
2nd semester: Mid February – End June
Duration of stay (in months): ___________
3.- PROPOSED EDUCATIONAL PROGRAMME
Project
Subjects
Other academic activities
Interest of subjects: (all information at www.eet.upc.edu/estudis )
Other academic activities:
Academic advisor (contact at EET): Santiago Forcada Plaza
Telephone: +34 93 739 82 14
Fax: +34 93 739 82 85
e-mail: < rel.int@eet.upc.edu >
4.- LANGUAGE PROFICIENCY
Spanish language level (high, medium, low):
____________
French language level (high, medium, low):
____________
English language level (high, medium, low) :
____________
German language level (high, medium, low):
____________
Signature of the academic advisor
at home institution
Date: ___________________
Signature of the applicant
Higher Education
Learning Agreement form
LEARNING AGREEMENT FOR STUDIES
The Student
Last name (s)
First name (s)
Date of birth
Nationality
Sex [M/F]
Academic year
Study cycle
Bachelor
Phone
Code and subject
area 1
/
071 - Industrial Design
E-mail
The Sending Institution
Name
Faculty
Erasmus code
Department
(if applicable)
Faculty
Country
Address
Contact person
name
Contact person
e-mail / phone
The Receiving Institution
Universitat
Politècnica de
Catalunya (UPC)
Faculty
E BARCELO03
Department
Address
C/Colom, 1
08222 - Terrassa
Country,
Spain
Contact person
name
Santiago Forcada
Contact person
e-mail / phone
sots-rel.int@eet.upc.edu
Name
Erasmus code
(if applicable)
1
Terrassa School of
Engineering (EET)
+34 93 739 82 17
Code and subjecta area
071 – Textile engineering, Fibrous Materials Technologies
0711 – Chemical engineering and processes
0714 – Electronics and Automation, Telecommunications
071 – Industrial Design
0713 – Electricity and energy
0715 – Mechanics and metal trades
Higher Education
Learning Agreement form
Section to be completed BEFORE THE MOBILITY
I. PROPOSED MOBILITY PROGRAMME
Planned period of the mobility: from(month/year) _____ /____ till _____ /____
Table A: Study programme abroad
Component code
(if any)
Component title (as indicated in
the course catalogue) at the
receiving institution
Semester
[autumn /
spring]
Number of ECTS credits
to be awarded by the
receiving
institution
upon
successful
completion
Total: …………
If the student does not complete successfully some educational components, the following
provisions will apply:
Language competence of the student
English
The level of language competence in __________________
that the student
already has or agrees to acquire by the start of the study period is:
A1
A2
B1
B2
C1
C2
Higher Education
Learning Agreement form
Section to be completed BEFORE THE MOBILITY
Table B: Group of educational components in the student's degree that would
normally be completed at the sending institution and which will be replaced by the
study abroad NB no one to one match with Table A is required. Where all credits in Table A
are recognised as forming part of the programme at the sending institution without any
further conditions being applied, Table B may be completed with a reference to the mobility
window (see guidelines).
Component code
(if any)
Component title (as indicated in
the course catalogue) at the
receiving institution
Semester
[autumn /
spring]
Number of ECTS credits
to be awarded by the
receiving
institution
upon
successful
completion
Total: …………
Higher Education
Learning Agreement form
II. RESPONSIBLE PERSONS
Responsible person in the receiving institution
Name: Santiago Forcada
Function: Vice-dean
International Relations
Phone number: +34 93 739 82 17
E-mail: sots-rel.int@eet.upc.edu
Responsible person in the sending institution
Function:
Name:
Phone number:
E-mail:
III. COMMITMENT OF THE THREE PARTIES
By signing this document, the student, the sending institution and the receiving
institution confirm that they approve the proposed Learning Agreement and that
they will comply with all the arrangements agreed by all parties. Sending and
receiving institutions undertake to apply all the principles of the Erasmus Charter
for Higher Education relating to mobility for studies (or the principles agreed in the
inter-institutional agreement for institutions located in partner countries).
The receiving institution confirms that the educational components listed in Table A
are in line with its course catalogue.
The sending institution commits to recognise all the credits gained at the receiving
institution for the successfully completed educational components and to count
them towards the student's degree as described in Table B. Any exceptions to this
rule are documented in an annex of this Learning Agreement and agreed by all
parties.
The student and receiving institution will communicate to the sending institution
any problems or changes regarding the proposed mobility programme, responsible
persons and/or study period.
The student
Student’s signature
Date:
The sending institution
Responsible person’s signature
Date:
The receiving institution
Responsible person’s signature
Date:
Higher Education
Learning Agreement form
Section to be completed DURING THE MOBILITY
CHANGES TO THE ORIGINAL LEARNING AGREEMENT
________________________________________________________________________________________
Faculty
I. EXCEPTIONAL
PROGRAMME
CHANGES
TO
THE
PROPOSED
MOBILITY
Table C: Exceptional changes to study programme abroad or additional components
in case of extension of stay abroad
Component
code (if any)
at the
receiving
institution
Component title (as
indicated in the course
catalogue) at the receiving
institution
Deleted
comp.
Added
comp.
Reason
for
change 2
Number of ECTS
credits to be
awarded by the
receiving
institution upon
successful
completion of
the component
Total: …………
2
Reasons for deleting a component:
A1) Previously selected educational component is not available at receiving institution
A2) Component is in a different Language than previously specified in the course catalogue
A3) Timetable conflict
A4) Other (please specify): _______________________________________________________________
Reasons for adding a component
B1) Substituting a deleted component
B2) Extending the mobility period
B3) Other (please specify): _______________________________________________________________
Higher Education
Learning Agreement form
II. CHANGES IN THE RESPONSIBLE PERSON(S), if any:
Responsible person in the sending institution:
Name: Santiago Forcada
Function: Vice-dean
International Relations
Phone number: +34 93 739 82 17
E-mail: sots-rel.int@eet.upc.edu
New responsible person in the receiving institution:
Name:
Function:
Phone number:
E-mail:
III. COMMITMENT OF THE THREE PARTIES
The student, the sending institution and the receiving institution confirm that the
proposed amendments to the Learning Agreement are approved.
The student
Student’s signature
Date:
The sending institution
Responsible person’s signature
Date:
The receiving institution
Responsible person’s signature
Date:
Photo
ACCOMODATION FORM
academic year _____ / _____
1.- PERSONAL DATA
Family Name: ______________________________________
First name: ________________________________________________
Present Address: _______________________________________________________________________________________________
Telephone: ____________________________
e-mail: _______________________________________________________________
Fax: _________________________________
Identity Card/Passport: ___________________________
Sex: ________________
2.- HOME INSTITUTION
Home institution: _______________________________________________________________________________________________
Town: ________________________________________________
Country: ______________________________________________
Contact person: ________________________________________________________________________________________________
Telephone: _______________________
Fax: ____________________
e-mail: _________________________________________
3.- ACCOMODATION
From (dd/mm/yy): ______________________________________
To (dd/mm/yy): ________________________________________
Signature of the applicant
Date: ____________________________
TO BE SENT BY THE STUDENT AFTER BEING ACCEPTED TO:
International Relations Office
Mr. José Luis Melgosa
C/Colom, 2 – Edifici Campus
08222 Terrassa (Barcelona – Spain)
mobilitat@ct.upc.edu
Phone: +34 93 739 8608 / 8132
Fax. +34 93 739 86 01
TO BE FILLED IN CASE OF ATTENDING SPANISH LECTURES
SPANISH LANGUAGE SKILLS FORM FOR EXCHANGE STUDENTS
• Form must be signed by the student and the responsible person at the home
university
EET expects exchange students to have proficient Spanish skills before coming to
Spain/Catalonia.
To follow courses offered in Spanish, your Spanish skills must as a minimum compare to the
description below.
You must:
- understand general and academic topics presented in Spanish orally and in writing
- master a varied vocabulary which enables you to participate in conversation and
discussions in Spanish
- be able to account for contents and viewpoints in different types of Spanish texts
- articulate your viewpoints in Spanish both orally and writing
- be able to give a detailed, coherent oral and written account of a known topic in fluent
and primarily correct Spanish
To be filled in by the student
Name of student
Name of home university
I hereby confirm that:
Date
I have the above described Spanish skills
I do NOT have the above described Spanish skills
Signature
To be filled in by the responsible (or Spanish teacher) at the home university
Name of Spanish Teacher
Email
I hereby confirm that:
our student has the above described Spanish skills
our student does NOT have the above described Spanish skills
Date
Signature and stamp