2015 independent novelty vendor application
2015 INDEPENDENT NOVELTY VENDOR APPLICATION AIR SHOW INFORMATION The Marine Corps Air Station Miramar, home to the 3rd Marine Aircraft Wing will host the country’s largest and most spectacular military air show. The MCAS Miramar Air Show provides a firsthand opportunity for the general public to visit and enjoy a world-class Air Show and aviation trade exposition. This year’s show will be held Friday, October 2 – Sunday, October 4, 2015, and will feature the United States Navy’s Blue Angels. The MCAS Miramar Air Show is San Diego’s largest weekend event. No other event in San Diego attracts more than 500,000 spectators in one weekend. It is an unmatched source of FREE family entertainment. Proceeds from the Air Show benefit MCAS Miramar’s Marine Corps Community Services (MCCS) Department, a non-profit organization, which provides vitally needed recreational activities and other quality of life support services for our military personnel and their families. INDEPENDENT NOVELTY CONCESSIONS AT THE 2015 AIR SHOW HOW TO PARTICIPATE All vendor booths will be located in areas of heavy spectator traffic along the crowd line. Booth fees are: $2,000 – 10’ x 10’ tent with rail skirts $2,650 – 10’ x 20’ tent with rail skirts $3,300 – 10’ x 30’ tent with rail skirts Tables and chairs will NOT be issued with booths. Vendor is responsible for providing tables and chairs. For vendors requesting to use their own tent, photos of equipment must be submitted with the application package for review. All vendor provided tents must be clean and professional in appearance and are subject to approval by Michael McDonald. Vendors may provide professional quality signage (up to two signs not to exceed 4’ x 8’ for each booth). Signs may only state items being sold and cannot include company/business names, advertising or brand names. Novelty vendors will receive no promotional rights for their booths. We will not offer exclusive sales rights on any items, unless they are through corporate sponsorships and bear the MCAS Miramar Air Show logo. For more information on corporate sponsorship, contact Melanie London, Sales & Sponsorship Manager, (858) 577-1696/6365, or visit www.miramarairshow.com Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com SELECTION PROCESS MCCS wants to provide opportunities for as many vendors as possible at the show however, space is limited. Vendors will be selected based on the relative best value of their applications. All applications must meet minimum requirements. We will select up to 40 vendor booths based on the following selection criteria: 1. We will only accept the highest quality items. Samples are strongly encouraged, but not required and are generally not returnable (photos of merchandise are acceptable). Product demonstrations are not possible – send samples and/or photos only. 2. We are striving for a wide variety of military, aviation, or patriotic related items. 3. All vendors must possess a valid resale license and submit a copy of it along with their application package. Additionally, all vendors intending to sell merchandise including any U.S. Marine Corps or Blue Angel marks must have a valid trademark license to do so and must submit a copy of it along with their application package. 4. All items offered for sale must contain a price sheet and be approved in advance. Once approved, there can be no substitutions or additions. 5. All items must be in good taste and are subject to Marine Corps rules and regulations. No fireworks or other illegal merchandise may be sold. 6. Food and beverage items will not be accepted. IMPORTANT DATES TO REMEMBER Application packages must be received on or before August 14, 2015, along with a $500.00 deposit. Deposits will be returned to those applicants not selected. Any document(s) and/or payment received after the due date(s) is subject to a $25.00 per document late fee. Late fees will be itemized and included in final payment due. Deposits will be applied as partial payment of the booth rental for others. However, once a contract is signed, any payments made will not be returned if a vendor later decides not to participate. Final vendor selections will be made by August 21, 2015, and will be notified by mail no later than August 28, 2015, whether their application has been approved. Final payment of fees due must be received at Miramar by September 11, 2015 or vendors will be disqualified and replaced. Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com POLICIES AND GUIDELINES 1. Novelty booths are for merchandise sale only. No food, beverages, or candy items are to be sold in or around booth. 2. No flyers or other promotional materials may be distributed on the grounds (including parking lots) or from the confines of the booth space, nor are there to be solicitations of new customers via signup sheets. 3. Raffles are not permitted under any circumstances. 4. All items for sale and the price list must be approved in advance. There will be no substitutions or additions after approval. 5. All items offered must be in good taste and are subject to Marine Corps rules and regulations, to include all Marine Corps trademark and licensing requirements. No weapons or replica of weapons, noisemakers, or fireworks will be permitted (i.e., water guns, knives poppers, etc.) 6. Storage space is not available other than within the booth. 7. Smoking is prohibited in all booths. 8. Voice amplification is permitted provided the volume is kept to a reasonable level as determined by Michael McDonald. Complaints received regarding abuse of this privilege will result in removal of the amplification system(s). 9. All booths must be kept clean and orderly at all times. Rubbish must be placed in refuse containers (centrally located). 10. Vendor is responsible for collecting and paying all applicable state sales taxes. 11. Electricity, water, phones and lights are not available inside any booth. Generators are permitted, provided they are quiet and do not interfere with the Air Show or other vendors, no cords are permitted outside of the provided booth space. String lights and BATTERY operated lanterns are acceptable and encouraged for the twilight show provided they are contained within your booth. 12. It is recommended that all merchandise be stored above ground level (i.e., on pallets). 13. Labor for loading/unloading and set-up must be provided for by vendor. 14. All vehicles and supplies will be inspected upon entering the flight line area by military security personnel. All personnel must have a valid photo ID with them at all times (i.e., California driver’s license), and valid vehicle insurance is mandatory for every vehicle entering MCAS Miramar. 15. Vendors will not use the words “Miramar”, “Air Show T-Shirts”, “San Diego Air Show”, “Official” “MCAS” or any combination of these words on any signage, or items sold. Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com 16. Signage is to be provided by the vendor and is limited to two (2) 4’ x 8’ signs or banners. Signage may not extend higher than the roof of the tent. No company names may be displayed on signs. Only items being sold may be advertised. All signage is subject to approval by Michael McDonald. No balloons or blimps are allowed. 17. Tables and displays may be extended to no more than 3 ft. outside the perimeter of the MCCS provided booth. 18. All vendors and concessionaires must obtain a license before selling merchandise associated with the Blue Angel mark or any U.S. Marine Corps marks prior to submitting this application. Proof of license must be submitted with your application. To obtain a license, vendors may contact: Blue Angel mark: Assistant Counsel for the Chief of Naval Air Training 250 Lexington Blvd. STE 102 Corpus Christi, TX 78419-5041 (361) 961-3510/3511 Joel.bouve@navy.mil U.S. Marine Corps mark: Marine Corps Trademark Licensing Office Headquarters United States Marine Corps Public Affairs (PA) RM 4B548 3000 Marine Corps Pentagon Washington DC, 20350-3000 (703) 614-7678 Trademark_licensing@usmc.mil ENSURE THAT YOUR EMAIL CONTAINS YOUR PHONE NUMBER 19. In the event that the Miramar Air show is cancelled, all deposits and fees will be refunded and returned. Any document(s) and/or payment received after the due date(s) is subject to a $25.00 per document late fee. Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com Any deviation of any of these policies will be considered breach of contract and are subject to contract termination clauses. 2015 NOVELTY VENDOR APPLICATION FORM (PLEASE PRINT) Company: Date: ________________ Point of Contact: __ Alternate: ___________________ Email: Address: ____ City: Phone: State: Zip Code: Fax: Alternate/Mobile Phone: ___________________________________ Indicate the number of booths desired: 10’x10’________ 10’x20’_______ 10’x30’__________ 10x10 Booth includes: (4) Rail Skirts 10x20 Booth includes: (6) Rail Skirts 10x30 Booth includes: (8) Rail Skirts Will you be requiring the included rail skirts? ____YES ____NO Please indicate how many items you require. *Limit to the desired booth size. ____Rail Skirts All items must be marked. **APPLICATIONS RECEIVED WITHOUT DEPOSIT WILL NOT BE ACCEPTED** Check Payable to: MCCS Miramar. Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com Credit Card Please contact Michael (858)695-7399 or Yolanda (858)6957394 to make a credit card payment. DATE RECEIVED: _______________ STOP! BEFORE YOU SEND Did you remember to: ___ ___ ___ ___ ___ ___ ___ Read the application package carefully Complete the application form in its entirety Include a $500.00 deposit Include a product listing with prices Include a copy of your resale license Include any samples/brochures/pictures of your merchandise Include proof of license to sell items bearing the Blue Angels and/or USMC mark ___ Complete and return W9 form with application ___ Include photos of your tent if requesting to use your own equipment If you are a returning vendor and would like to REQUEST a particular location please briefly describe location you would like. *Note, we will do our best to accommodate any requests, however this DOES NOT guarantee any vendor the requested location. ________________________________________________________________ Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Michael McDonald, Novelty Coordinator • Miramar Air Show • Bldg. 2660 Marine Corps Air Station Miramar • P.O. Box 452008 San Diego, CA 92145 Phone: (858) 695-7399• Fax: (858) 695-7305 www.miramarairshow.com
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