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Democratic Services
White Cliffs Business Park
Dover
Kent CT16 3PJ
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democraticservices
@dover.gov.uk
27 March 2015
Dear Councillor
NOTICE OF DELEGATION DECISION – (DD26 14) AWARD OF CONTRACT FOR
SERVICING AND MAINTENANCE OF FIRE ALARMS 2015-2017
Please find attached details of a decision taken by the Director of Finance, Housing and
Community in relation to the award of a contract for the servicing and maintenance of fire
alarms within the Council’s social housing stock.
As a non-key Officer decision, call-in does not apply (paragraph 18(a) of Part 4 (Rules of
Procedure) of the Constitution).
The appendix to this decision notice is exempt under paragraph 3 of Schedule 12A of the
Local Government Act 1972.
Members of the public who require further information are asked to contact Kate Batty-Smith
on 01304 872303 or by e-mail at kate.batty-smith@dover.gov.uk.
Yours sincerely
Democratic Support Officer
ENCL
1
DD26 14 - AWARD OF CONTRACT FOR SERVICING AND MAINTENANCE OF
FIRE ALARMS (Pages 2-3)
1
Decision Notice
Agenda Item No 1
Decision No:
DD26
Subject:
Award of a Contract for the Servicing and Maintenance of
Fire Alarms 2015–2017
Notification Date:
27 March 2015
Implementation Date:
27 March 2015
Decision taken by:
Director of Finance, Housing and Community
Delegated Authority:
Authority delegated to Chief Officers under Paragraph 5 of
Section 6 of Part 3 of the Constitution
Decision Type:
Executive Decision
Non-Key Decision
Call-In to Apply?
No (Call-in does not apply to Non-Key Officer Decisions)
Classification:
Unrestricted
Reason for the Decision: To enable the award of a contract to PJC Electrical for the
servicing and maintenance of fire alarms within the Council’s housing stock
Decision: To accept the tender price received from PJC Electrical and to enter into a
two-year contract with them for the servicing and maintenance of fire alarms within
the Council’s housing stock
1
Consideration and Alternatives (if applicable)
1.1
A competitive procurement exercise has been undertaken so that a new contract can
be in place when the existing contract for the servicing and maintenance of fire
alarms comes to an end on 31 March 2015. The decision is therefore required to
enable the Council to appoint a suitably qualified contractor following a competitive
tendering exercise.
1.3
A notice was issued on the Council’s website for expressions of interest from
contractors and invitations to tender were issued after this process was complete.
1.4
Four tenders were received by East Kent Housing but one contractor failed to submit
a completed Form of Tender and therefore the tender was deemed invalid.
1.5
The tender submitted by PJC Electrical was the lowest priced tender and has been
assessed as representing value for money.
1.6
The service is currently provided by PJC Electrical, who carry out the work to a good
standard and work well with the Council and East Kent Housing.
2
Any Conflicts of Interest Declared?
2.1
None
3
Supporting Information (as applicable)
3.1
The attached (exempt) appendix provides details of the tenders received.
Dover District Council
2
By virtue of paragraph(s) 3 of Part 1 of Schedule 12A
of the Local Government Act 1972.
Document is Restricted
3