Careers, Leadership and Volunteering
2015 Sponsorship agreement Date of this agreement:_____________________________________ Student Group Student group name Student group Acronym Membership numbers Campus(s) active on Associated Faculty Website address Facebook URL Student Group representatives President Name Phone number Monash e-mail Other (preferred email) – if applicable Treasurer Name Phone number Monash e-mail Other (preferred email) – if applicable Representative three Name Position Phone number Monash e-mail Other (preferred email) – if applicable For office use only Sponsorship amount 1 Careers, Leadership and Volunteering monash.edu/careers Submission from Student Group Please submit a brief (approximately 100 words) outlining the career focus of the Student Group for 2015 and whether you plan to hold career-related events. If so, please provide details. Please also include the support you would like from Careers, Leadership and Volunteering. 2 Careers, Leadership and Volunteering monash.edu/careers Rationale Monash University, through its Careers, Leadership and Volunteering (CLV) office, offers sponsorship to eligible student groups in order to enhance the working relationship between CLV, clubs and societies, and student associations at Monash University. Aim The sponsorship aims to: support connection between students, employers and the University with a focus on promoting employment and career development opportunities; maximise career outcomes for Monash students; increase ways of working together on career-related activities at Monash; and increase student awareness of the annual careers festival and to promote the services and other events of CLV. Eligibility In order to be eligible for sponsorship, student groups should: 1. have an interest in improving career outcomes for their members or a mutually beneficial reason for collaboration with CLV; 2. be proactive in connecting with CLV and committed to working with other student groups who are sponsored by CLV; and 3. submit a brief submission (approximately 100 words) outlining: the career focus for 2015; whether you plan to hold career-related events; and the support you would like from CLV. Contact for more information Csilla Papp Employer Relations Consultant Careers, Leadership and Volunteering Email: csilla.papp@monash.edu Phone: 03 9905 1525 3 Careers, Leadership and Volunteering monash.edu/careers Sponsorship package Sponsorship is tailored to each student group in negotiation with CLV. Agreements must include a minimum commitment to assisting with the Careers Festival at the start of semester one and Monash Battle of the Brains in semester two and a combination of, however not limited to, the following: Careers Festival involvement in brainstorming ideas and contributing to the Careers Festival concept, promoting to current sponsors and employers, promotion to student members. Providing at least one representative of the Student Group to attend planning meetings. Each group will commit to a unique set of arrangements appropriate for their members; Avoid holding large events with employers in the weeks leading up to the 2015 Careers Festival and Monash Battle of the Brains: o Careers Festival – semester one March 2015; and o Monash Battle of the Brains – semester two August 2015; Provide, update and share details of all Student Group related events for 2015 with the aim of avoiding clashes. CLV will provide an online central location where all student groups can enter and access information; CLV flyer and merchandising used on Orientation Week Stall &/or show bag; Promote at least 4 activities per semester that CLV offers via printed or electronic material in addition to the Careers Festival; Opportunity to advertise positions within the Student Group on Career Gateway (volunteering/paid); CLV to contribute an article and/or a full page advert in Student Group’s publications where applicable; Permanent link to CLV webpage on Student Group website or Facebook. Alternative “like” CLV Facebook via Student Group Facebook account; Collaborate with CLV to support other events that the Student Group is running throughout 2015; Outgoing 2015 committee members to introduce (by phone, e-mail or in person) CLV to their new committee members after 2015 AGM; and Invoice CLV for first instalment of sponsorship funding by 26 June 2015 and second installment by 23 October 2015. Sponsorship funding will be payable in two instalments. Payment of these instalments is conditional upon CLV receiving the invoices on time and completion of tasks during each semester, as negotiated and agreed to by the Student Group and CLV, to CLV’s satisfaction. Supporting evidence of completion of tasks where possible will be requested by CLV of the Student Group. Sponsorship termination CLV reserves the right to cancel the Sponsorship Agreement and withhold payment at any stage for any reason. Student groups should be aware that CLV may, at its discretion, cancel the sponsorship agreement where the Student Group does not: achieve the sponsorship conditions by the due dates; submit progress reports on time; meet the eligibility requirements any longer for any reason as deemed by CLV. The Student Group may at any time notify CLV that it does not wish to continue with the Sponsorship Agreement in which case the Student Group will not be entitled to receive any payment. 4 Careers, Leadership and Volunteering monash.edu/careers PURPLE TEXT = negotiable/remove if not applicable to the Student Group Semester one activities Sponsorship conditions Due Date Provide a representative to attend planning and de-brief meetings CLV to invite employers nominated by the Student Group to the Careers Festival – if requested. List provided by Student Group 1-2 Committee members to attend networking related to relevant exhibition session for employers Careers Festival – semester one Provide Student Group content for employer flyer Provide 5 or more committee members/student members to assist with the Student Group Careers Festival promotions across campuses: Lollipop promotion Lecture bashing Facebook promotion of the event Other marketing activities decided at the first planning meeting CLV to contribute an article and/or a full page advert in relevant communication(s). CLV flyer used on Orientation Week Stall &/or show bag/first member activities Promotion of 4 activities that CLV offers (in addition to the Careers Festival) via printed or electronic material in semester one: Events for first semester entered into shared Google Calendar including: Event name Location/venue; time and campus Brief description Employers attending Targeted student cohort (faculty, year level, nationality) Request support from CLV if needed/appropriate. Avoid clashes and look for collaborative opportunities where possible with other student groups and CLV. Permanent link to CLV webpage on Student Group’s website or Facebook. Alternative “like” CLV Facebook via student group’s Facebook account. Attend 2 individual catch ups with CLV for semester one: April mid semester break End of May Invoice CLV for first instalment of sponsorship funding 26 June 2015 5 Careers, Leadership and Volunteering monash.edu/careers Semester two activities Sponsorship conditions Due Date Provide a representative to attend planning and de-brief meetings CLV to invite employers nominated by the Student Group to the Battle of the Brains – if requested. List provided by Student Group Monash Battle of the Brains – semester two Provide 5 or more committee members/student members to assist with the Student Group Battle of the Brains promotions across campuses: Promotional merchandise distribution Lecture bashing Facebook promotion of the event Other marketing activities decided at the first planning meeting Promotion of 4 activities that CLV offers (in addition to the Battle of the Brains) via printed or electronic material in semester two: Events for second semester entered into shared Google Calendar including: Event name Location/venue; time and campus Brief description Employers attending Targeted student cohort (faculty, year level, nationality) Request support from CLV if needed/appropriate. Avoid clashes and look for collaborative opportunities where possible with other student groups and CLV. Invoice CLV for second instalment of sponsorship funding. 23 October 2015 Outgoing 2015 committee members to introduce incoming committee members (by phone, e-mail or in person) to CLV after 2015 AGM 6 Careers, Leadership and Volunteering monash.edu/careers Sponsorship Agreement We agree to abide by the terms and conditions of the sponsorship package set out in the agreement above: PRINT NAME SIGN DATE Student Group President/Treasurer/Careers Officer Nominated Liaison Person 1: Nominated Liaison Person 2: Monash University Authorised Officer: Witness: 7 Careers, Leadership and Volunteering monash.edu/careers SEMESTER 1 – PROGRESS REPORT Sponsorship conditions Provide a representative to attend planning and de-brief meetings 1-2 Committee members to attend networking related to relevant exhibition session for employers Date Delivered Evidence Please provide dates: Please provide name(s): Please provide name(s): 24 March 2015 CLV staff member to complete: Provide Student Group content for employer flyer Careers Festival – semester one Please provide dates; times; lectures; Facebook screen shots (attach): Provide 5 or more committee members/student members to assist with the Student Group Careers Festival promotions across campuses: Lollipop promotion Lecture bashing Facebook promotion of the event Other marketing activities decided at the first planning meeting CLV flyer used on Orientation Week Stall &/or show bag/first member activities (if applicable) Please provide date of promotion for each activity listed: Promotion of 4 activities that CLV offers (in addition to the Careers Festival) via printed or electronic material in semester one. Please provide a list of activities: Please attach screen shots of promotion (Facebook; website; newsletter; etc) CLV staff member to verify: Events for first semester entered into shared Google Calendar: Please provide a list of events shared in Google Calendar with dates: Permanent link to CLV webpage on Student Group’s website or Facebook. Alternative “like” CLV Facebook via Student Group’s Facebook account. Report and invoice sent to CLV for first instalment of sponsorship funding. Please note: due date is 26 June 2015 Please attach screen shot evidence: Please attach invoice 8 Careers, Leadership and Volunteering monash.edu/careers SEMESTER 2 – PROGRESS REPORT Sponsorship conditions Provide a representative to attend planning and de-brief meetings Date Delivered Evidence Please provide dates: Please provide name(s): Please attach Facebook screen shots: Provide 5 or more members to assist with the Student Group Battle of the Brains promotions across campuses: Please provide dates; times; lectures; Monash Battle of the Brains – semester two Promotional merchandise distribution Lecture bashing Facebook promotion of the event Other marketing activities decided at the first planning meeting Please provide date of promotion for each activity listed Promotion of 4 activities that CLV offers (in addition to the Battle of the Brains) via printed or electronic material in semester one. Please provide a list of activities: Please attach screen shots of promotion (Facebook; website; newsletter; etc) CLV staff member to verify: Events for second semester entered into shared Google Calendar: Please provide a list of events shared in Google Calendar with dates: Report and invoice sent to CLV for second instalment of sponsorship funding. Please note: due date is 23 October 2015 Please attach invoice Outgoing 2015 committee members to introduce incoming committee members (by phone, e-mail or in person) to CLV after 2015 AGM 9 Careers, Leadership and Volunteering monash.edu/careers
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