2015–16 Superintendent’s Proposed Budget Fiscal Year: July 1, 2015 – June 30, 2016 Budget-in-Brief Office of Finance | 5225 W. Vliet St. | Milwaukee, WI 53208 | milwaukee.k12.wi.us Milwaukee Board of School Directors Wendell Harris Sr. District 2 Mark Sain District 1 Michael Bonds, Ph.D. President District 3 Annie Woodward District 4 Larry Miller Vice-President District 5 Tatiana Joseph Claire Zautke District 6 District 7 Carol Voss District 8 Terrence Falk At-Large Board members may be contacted at the MPS Office of Board Governance, (414) 475-8284. Jacqueline Mann, Director of Board Governance/Board Clerk Darienne B. Driver, Ed.D., Superintendent 5225 W. Vliet St. Milwaukee, WI 53208 (414) 475-8002 www.milwaukee.k12.wi.us Senior Team Erbert Johnson, CPA, Chief of Staff Karen R. Jackson, Ph.D., Chief Human Capital Officer Ruth Maegli, Chief Innovation Officer / Acting Chief Academic Officer Gerald Pace, J.D., Chief Financial Officer Keith Posley, Ed.D., Chief School Administration Officer Gina Spang, Interim Chief Operations Officer Sue Saller, Executive Coordinator, Superintendent’s Initiatives Table of Contents Milwaukee Public Schools Vision................................................................................................................................................................2-1 Goal 1: Academic Achievement.................................................................................................................................................................2-1 Goal 2: Student, Family and Community Engagement...................................................................................................................2-2 Goal 3: Effective and Efficient Operations.............................................................................................................................................2-2 Regional System of Support.........................................................................................................................................................................2-3 About Milwaukee Public Schools...............................................................................................................................................................2-3 2014–15 Accomplishments..........................................................................................................................................................................2-3 Budget Process ..................................................................................................................................................................................................2-4 2015–16 Budget Highlights..........................................................................................................................................................................2-5 Budget Priorities................................................................................................................................................................................................2-6 Budget Message................................................................................................................................................................................................2-7 Budget Challenges...........................................................................................................................................................................................2-7 Financial Management...................................................................................................................................................................................2-8 Accessing the Budget......................................................................................................................................................................................2-8 Summary..............................................................................................................................................................................................................2-8 Nondiscrimination Notice It is the policy of the Milwaukee Public Schools, as required by section 118.13, Wisconsin Statutes, that no person will be denied admission to any public school or be denied the benefits of, or be discriminated against in any curricular, extracurricular, pupil services, recreational or other program or activity because of the person’s sex, race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. This policy also prohibits discrimination under related federal statutes, including Title VI of the Civil Rights Act of 1964 (race, color, and national origin), Title IX of the Education Amendments of 1972 (sex), and Section 504 of the Rehabilitation Act of 1973 (disability), and the Americans with Disabilities Act of 1990 (disability). The following individuals have been designated to handle inquiries regarding the non-discrimination policies: For section 118.13, Wisconsin Statutes, federal Title IX: Patricia Gill, Director, Office of Family Services, Room 133, Milwaukee Public Schools, 5225 West Vliet St. P. O. Box 2181, Milwaukee, Wisconsin, 53201-2181 For Section 504 of the Rehabilitation Act of 1973 (Section 504), federal Title II: Jeff Molter, 504/ADA Coordinator for Students, MPS Department of Specialized Services, 5225 West Vliet St., P. O. Box 2181, Milwaukee, Wisconsin, 53201-2181. (414) 475-8139 TTD: (414) 475-8139 Milwaukee Public Schools 2015-16 Superintendent’s Proposed Budget The Budget-in-Brief section of the 2015–16 Superintendent’s Proposed Budget provides summary information on the district’s overall budget. The proposed budget is organized into nine sections: (1) Table of Contents; (2) Budget In Brief; (3) District Overview; (4) Financial; (5) Capital and Debt; (6) Schools; (7) Central Services; (8) Supplemental Information; and (9) Line Items. Each section is designed to help the reader focus on different aspects of the 2015–16 Superintendent’s Proposed Budget. Milwaukee Public Schools Vision Milwaukee Public Schools will be among the highest student growth school systems in the country. All district staff will be committed to providing an educational environment that is child-centered, supports achievement and respects diversity. Schools will be safe, welcoming, well-maintained and accessible community centers meeting the needs of all. Relevant, rigorous and successful instructional programs will be recognized and replicated. The district and its schools will collaborate with students, families and community for the benefit of all. Since July 2014, MPS has worked to develop and refine a comprehensive plan to improve student outcomes. Milwaukee Public Schools has established three system-wide goals: Goal 1 Academic Achievement Goal 2 Student, Family and Community Engagement Goal 3 Effective and Efficient Operations The Milwaukee Board of School Directors appointed Darienne Driver, Ed.D. superintendent in October 2014. The Superintendent is implementing the Board’s vision through the development of eight strategic objectives. The eight strategic objectives or Eight Big Ideas link together to create a cohesive, interdependent plan, supported by the district’s budget process, that helps refocus and realign key efforts and initiatives. Goal 1: Academic Achievement Objective 1A: Closing the Gap Narrowing the achievement gap separating economically disadvantaged students and students of color from less disadvantaged students. ] Ensuring Equity, Access and Opportunity ] Implementing the District Improvement Plan ] Redesigning Curriculum ] Creating Supports for Low Performing Schools Objective 1B: Educating the Whole Child Creating connected opportunities to develop students who are ready for school, healthy and prepared to develop a strong foundation of academic excellence that prepares them for success. ] Utilizing Case Management and Trauma Informed Care Strategies ] Promoting Healthy Choices ] Redefining Extended Learning Opportunities ] Expanding Early Childhood Opportunities Objective 1C: Redefining the MPS Experience Offering a variety of extracurricular and expanded academic opportunities for all students that extend the classroom beyond the four walls of the school. ] Expanding Fine Arts Programs ] Expanding Athletic Programs ] Expanding Learning Journeys ] Strengthening Student Clubs, Associations and Organizations Milwaukee Public Schools 2-1 2015-16 Superintendent’s Proposed Budget Objective 1D: Rethinking High Schools Developing new approaches to teaching and learning in high schools that foster creative problem solving and analysis, creativity and collaboration that connect student learning to the real world. ] Redesigning Leadership and Infrastructure ] Expanding Workforce Readiness Preparation ] Rewriting Promotional Standards ] Engaging Alumni Associations Goal 2: Student, Family and Community Engagement Objective 2A: Re-envisioning Partnerships Building and expanding partnerships by re-envisioning our community-driven engagement philosophy to support the academic success and wellbeing of students by engaging partners in a way that improves teaching, learning and school culture. ] Reconstituting the MPS Foundation ] Developing Business and Community Partnerships ] Empowering Parents ] Visualizing Schools as Learning Communities (Systems Thinking) Objective 2B: Community Outreach – Communication Developing and executing clear communication strategies that effectively and efficiently communicate with internal and external stakeholders. ] Executing MPS Branding and Awareness Campaign ] Implementing MPS Customer Service Plan ] Developing Internal Communications Plan ] Developing External Communications Plan Goal 3: Effective and Efficient Operations Objective 3A: Workforce Development Attracting and retaining a qualified workforce while facilitating a learning culture, building career pathways and pipelines for employees, encouraging employee wellness, diversity and skill mastery. ] Creating Career Pathways and Staffing Pipelines ] Promoting Employee Wellness ] Redefining Employee Compensation and Evaluation Systems ] Strengthening Diversity Objective 3B: Organizational Processes Developing process improvement mechanisms to support the district’s key principles while effectively managing change and improving business processes and organizational performance. ] Expanding Strong Academic Programs through Regional Development Strategies ] Conducting Asset Mapping ] Creating Standard Operating Procedures and Decision Matrices ] Improving Technology Integration and Utilization Milwaukee Public Schools 2-2 2015-16 Superintendent’s Proposed Budget Regional System of Support Superintendent Driver is the senior official representing MPS. Regional superintendents support five regions: Northwest, Central, Southwest, East and a new High School region. Regional superintendents concentrate on case management, professional development and work with school leaders on student achievement strategies. They also lead a team directly accountable for improved school performance. Grade Level Enrollment (2014–15) About Milwaukee Public Schools Ethnicity (2014–15) 8000 0.7% Native American 7000 Today, MPS serves over 77,000 students in 157 schools, covering more than 96 square miles. Our schools include 109 elementary and K-8 schools, nine schools serving grades 6-12 or K-12, six middle schools, 19 high schools and 14 alternative schools. 6000 13.9% White 5000 3000 24.6% Hispanic 4000 2000 54.7% African American 1000 K3 K4 K5 1 2 3 4 5 6 7 8 9 10 11 12 6.0% Asian MPS has the greatest variety of high-performing Numbers do not add up to exactly 100% due to rounding. education programs in the city, from strong traditional neighborhood schools to Advanced Placement, arts, bilingual education, career and technical education, gifted and talented, International Baccalaureate, language immersion, Montessori and other college and career preparatory programs. 0 Grade Level, Kindergarten through High School For the 2014–15 school year, 77,391 students were enrolled in MPS. Of all students enrolled in MPS: approximately 19.9% of students have special needs; 9.2% are English Language Learners (ELL), and about 82.4% come from economically disadvantaged households. Graduation rate for 2013-14 school year: 58.3% African American; 56.4% Hispanic; 74.0% White; 77.0% Asian. The students of MPS are as diverse as the City of Milwaukee: 54.7% African American; 24.6% Hispanic; 13.9% White; 6.0% Asian; and 0.7% Native American. Fun fact MPS transports approximately 51,000 students to and from school every day, which translates to over 15 million miles of bus travel annually. 2014–15 Accomplishments ]Implemented the Commitment Schools program to support MPS’ 14 lowest performing schools. Early results show the achievement gap is closing in most K-8 grades in Commitment Schools and in most of the 19 GE Foundation Schools ]Hosted 1,000 urban educators at the Council of the Great City Schools 58th Annual Fall Conference ]Adopted the Community Eligibility Provision program of the USDA, an option open to high poverty school districts which allows all children to have breakfast and lunch at no charge ]Partnered with United Way of Greater Milwaukee and Waukesha to support Community School coordinators at three MPS Schools – Auer Avenue, Bradley Tech and James Madison Academic Campus. ]Developed professional development and support institutes for seven different educator groups ]Instituted Systems Thinking in five MPS schools in partnership with the Waters Foundation ]Committed to the My Brother’s Keeper initiative, which actively works with community organizations to support young men of color, increase graduation rates and help more students achieve post-secondary success ]Launched a newly redesigned website, which puts more information in an easy-to-find and read format for students, parents, staff and the community Milwaukee Public Schools 2-3 2015-16 Superintendent’s Proposed Budget ]Rebuilt South Stadium into a modern, multi-sport, community recreational complex; made significant improvements to Custer Stadium; approved an Outdoor Recreation Facilities Master Plan ]Created the district’s employee wellness programming and aligned wellness efforts with district workplace priorities to maximize the health and well-being of all employees ]Began renovations on the new home of Rufus King Middle Years International Baccalaureate program at the former Malcolm X Academy site ]Funded parent coordinators and school support teachers in every school Budget Process Detailed budget planning allows MPS to maximize instructional opportunities for children while ensuring prudent use of resources. In August of 2014, a strategic planning retreat was held with the Milwaukee Board of School Directors to form the development of 2015–16 and 2016–17 budget timetable and possible parameters regarding regional school development. Beginning in late February, nine community listening sessions associated with the superintendent’s eight strategic objectives took place throughout the city at the following locations: Obama School of Career and Technical Education, Riverside University High School, Milwaukee High School of the Arts, Morse•Marshall for the Gifted and Talented, Vincent High School, Bay View High School, South Division High School, MacDowell Montessori School, and Elm Creative Arts School. The objective of these listening sessions was to provide individuals an opportunity to learn more about, and provide feedback on, the eight organization-wide strategies that form the basis of the superintendent’s 2015–16 budget recommendations. They were well-attended, with nearly 600 stakeholders having participated. The administration is using feedback gathered from the listening sessions to refine its work and to inform the overall operational planning and budget processes. This work will ultimately provide strategies and action steps for the district’s Strategic Plan. In addition to the community listening sessions, school and department budget carousel meetings were held by the superintendent to identify challenges, current capacity to address these challenges and school and department resource needs. From those discussions, recommendations for infrastructure changes and the need to repurpose existing resources, roles and activities emerged that will improve technical assistance and centralized support to schools. The Milwaukee Board of School Directors will adopt the district’s 2015–16 proposed budget in late May 2015. The Board will amend the budget, based on the actual student enrollment and funding information from the state, in October 2015. The amended adopted budget is the final step in the planning process by the administration to ensure that the district has adequate time to align anticipated resources with goals and objectives. Milwaukee Public Schools 2-4 2015-16 Superintendent’s Proposed Budget 2015–16 Budget Highlights The district has proposed a balanced budget that projects $1,141,183,711 in total revenues and expenditures and School Operations (general and debt) Fund totaling $908,134,231. While total funds will decrease by over $29 million compared to the previous fiscal year, the district has budgeted to expand educational opportunities in classrooms while maintaining core administrative services necessary for all school districts. 2015–16 Districtwide Expenses The district is continuing its commitment to invest more resources in the classroom. The majority of the School Operations Fund is spent on schools; $713,281,768 or 79% of the Operations Fund budget. The majority of MPS’ funding comes from property taxes and state aids. Revenues across all funding sources are listed below. Type Position Salaries Other Wages Employee Benefits Purchased Services Supplies Capital Other Objects Total Where is the money spent within the district? District Use of School Operations (General and Debt) Fund Summary Office Amount Academics $12,643,565 Accountability and Efficiency $1,251,896 Chief of Staff $2,980,516 Board/Board Governance $2,969,697 Finance $5,715,364 Human Capital $5,377,566 Information and Innovation $15,696,637 Inter-department and inter-fund ($9,114,276) Operations $26,853,056 Other Accounts $120,427,542 School Administration $9,237,585 Schools $713,281,768 Superintendent $813,315 Total $908,134,231 2015–16 District Positions by Type Position Type 2015–16 Pos Certificated Administrators 235.90 Principals 124.00 Assistant Principals 125.50 Teachers 4,985.88 Therapists 43.20 Social Workers 153.81 Psychologists 154.00 School Nurses 67.00 Classified Technical & Administrative 336.53 Trades Workers & Foremen 138.00 Clerical/Secretaries 403.25 School Bookkeepers 30.00 Children’s Health Asst./Nursing Assoc. 281.70 Educational Assistants 1,172.16 Safety Aides 251.00 Social Worker Assistants 28.58 Building Services Helpers 365.21 Engineers/Boiler Attendants 246.00 Food Service Manager/Trainee 80.75 Food Service Assistant/Assistant-in-Charge 381.82 Total 9,604.29 Where does the money come from? 2015–16 Revenue Sources Source Property Tax, Equalization/Integration Aids Other State Aids Federal Aids Local Revenues (non-property tax) Milwaukee Public Schools Amount $489,744,238 $26,171,204 $263,686,512 $290,611,551 $57,763,680 $11,184,767 $2,021,759 $1,141,183,711 Percent 74% 8% 16% 2% 2-5 2015-16 Superintendent’s Proposed Budget The district continues to benefit from year-over-year savings realized as a result of prudent and modest changes made to our employee fringe benefits portfolio. In total, the 2015–16 proposed budget increases school-based staffing by 38.71 FTE positions and increases non-school-based positions by 3.89 FTEs. Funds to support recreation services provided by the Milwaukee Public Schools Department of Recreation and Community Services are derived from: ] ] ] ] Property Tax levy (Community Service Fund 80*) Fees and charges (Local Revenues) – Rentals – Instruction Fees – Sponsorships – Franchise Fees Reserve Funds (Applied Surplus) Categorical Funds (Grants) – Supplies and Resale – Miscellaneous Revenue *State Statutes 120.13(19) and 119.47 gives the Milwaukee Board of School Directors (MBSD) authority to establish a fund to support community programs and services outside of the regular curricular and extracurricular programs. As stated in the statute, “The school board may establish and collect fees to cover all or part of the costs associated with such programs and services.” Budget Priorities ]Reallocating and repurposing resources to provide maximum support to schools and students – Student achievement is the core work of the district. Supports to schools have been reorganized and resources reallocated increasing assistance to schools. School budget carousels provided details on specific needs and influenced the repurposing of resources. ]Maintaining our commitment to arts, music and physical education as well as school support teachers and parent coordinators – Over the last three budgets, MPS committed to adding more art, music and physical education specialists with 142 more positions in schools than the 2011-12 school year. That commitment is maintained in this budget. The district will also continue to fund a school support teacher and parent coordinator at each building. ]Creating a new high school region – The high school region is being added to strengthen district efforts to provide a system of support for schools. The high school region is supported by a team that will develop strategies that meet the unique needs of high schools. ]Providing additional funding to districtwide efforts that support improved school attendance – Students with attendance problems are less likely to graduate from high school and more likely to drop out. The district will support a series of initiatives designed to improve student attendance from K4 through Grade 12 with the goal of improved student performance through increased attendance. ]Adding funding for part-time staff to assist with reading and math interventions – There are early signs that the academic achievement gap is closing in some of our schools. However, the changes are not happening quickly enough nor impacting enough students. More support in reading and math are designed to accelerate improvement. ]Allocating additional support for after-school activities – The 2015–16 budget includes additional funding to support student participation in clubs, associations and organizations. These activities offer opportunities for students to learn the values of teamwork, individual and group responsibility, physical strength and endurance, competition, diversity and a sense of culture and community. Extracurricular activities provide a channel to reinforce classroom lessons, offer students an opportunity to apply academic skills in a real-world context and are considered part of a well-rounded education. ]Increasing safety aides to support a rapid response team – School safety is a high priority at MPS. It is our desire that students and staff are safe and prepared for any emergency situation. Additional safety aides have been added to the 2015–16 budget to work proactively with students and staff and to be more responsive should situations occur. Milwaukee Public Schools 2-6 2015-16 Superintendent’s Proposed Budget ]Modest salary increases for most staff – The proposed 2015–16 budget includes a modest wage increase for most employees. The administration will develop a process designed to provide equity between all employee groups. Some employee groups have had wages frozen for six years while others have seen increases of 6.8%. Budget Message 2015–16 Districtwide and School Operations Totals Total budget: $1,141,183,711 (includes grant and Milw. Recreation funding) School operations budget: $908,134,231 87% pays for school-based staff and supplies for educating children 7% pays for non-school based staff and services to support schools 6% pays for operations expenses naisA %0.6 %6.42 cinapsiH %7.45 nacirfA naciremA %9.31 etihW naciremA evitaN %7.0 For every dollar budgeted in the MPS School Operations Fund, eighty-seven cents is used to directly educate children in Milwaukee. This includes both supplies and staff, but especially the district’s largest group of staff: teachers. Approximately seven cents of every dollar in Per-student funding: $10,075 (2013–14 data) the fund is used to support non-school-based staff and services, while the remaining six cents supports necessary operations expenses such as utilities, insurance, technology licenses and debt repayment. Ensuring that dollars reach the classroom is not met without challenges. While great strides have been made in directing resources to classrooms, the district’s best efforts to create a standard of care for all students are greatly influenced by funding decisions at the state and federal levels. The Governor’s proposed state biennual budget for 2015-17 includes no increase in the state revenue limit and cuts MPS’ general aid at a rate of approximately $12 million in 2015–16. In addition to this reduction, federal funding is projected to decrease. These estimated revenue reductions will not allow the district to 2015–16 Proposed Budget continue operations at even a modest increase to keep up with Fund Amount inflation growing at 1.62% according to the Consumer Price Index. Furthermore, like most school districts, MPS has a significant part School Operations $908,134,231 of its budget dedicated to employee medical coverage. This cost is Nutrition Services $48,712,245 projected to rise 7% per year. Categorical $151,432,195 MPS is committed to directing as many resources as possible to Extension $21,798,240 classrooms, and has done so both by decreasing benefit costs and Construction $11,106,800 slowing spending in 2014–15 in an effort to fund past debt liability Total $1,141,183,711 and reduce costs in 2015–16. Each fund is described in the financial section. Budget Challenges While the district is pleased with the progress of the 2015–16 proposed budget, it recognizes the importance of a realistic approach to challenges that lie ahead. Milwaukee Public School’s revenues are tied directly to its enrollment. The projected overall reduction in revenues in 2015–16 will be over $29 million. While enrollment has stayed relatively flat in the last couple of years the district must work to reverse decades of declining enrollment during the 1990s and 2000s. Based on past experience, MPS expects a decrease in enrollment to continue in the coming years. The highly-competitive nature of the K-12 school ecosystem in Milwaukee adds to those financial challenges. Families living in the City of Milwaukee can choose MPS neighborhood schools, specialty schools or charter schools but they can also choose non-MPS charter schools, other district schools through open enrollment or private schools through the voucher/choice program. Milwaukee Public Schools 2-7 2015-16 Superintendent’s Proposed Budget MPS owns and maintains about 17.7 million square feet of building area located on 170 sites comprising 1,457 acres of real estate. Of the 17.7 million square feet of permanent building space, 7.9% of the district’s portfolio was constructed within the last 35 years, 45.2% built prior to 1940 and the remaining 46.9% were constructed between 1940 and 1980. The overall average age of MPS facilities is 68 years. The district has $84 million in identified capital needs over the next five years to properly maintain district facilities. These needs cannot be ignored as they are part of providing an appropriate setting for our main focus of instruction. With these challenges also come opportunities for continued operational improvement and the prospect of increasing district educational standards and outcomes. Description Salaries/Wages Benefits Purchased Services Supplies Debt Other Total 2015–16 Comparison of Budget Changes by Object 2014–15 2015–16 $519,346,339 $515,915,442 $267,624,668 $263,686,512 $287,306,665 $290,611,551 $62,637,210 $57,763,680 $16,740,546 $20,616,009 $16,756,715 ($7,409,483) $1,170,412,143 $1,141,183,711 2015–16 +/– (3,430,897) (3,938,156) $3,304,886 ($4,873,530) $3,875,463 ($24,166,198) ($29,228,432) Financial Management The Board and administration have adopted policies and procedures that ensure effective and efficient use of the district’s financial resources. Authorization, recording and custodial activities are performed in accordance with legal and regulatory requirements and are annually reviewed by an external auditor. MPS also maintains a robust internal audit function that reports directly to the Milwaukee Board of School Directors and is dedicated to performance and financial auditing activities in the district. Accessing the Budget Feedback to support the development of the annual budget is gathered throughout the year from school governance councils, district work groups, social media, community meetings, stakeholder listening sessions and online surveys. Online versions of the 2015–16 Proposed Budget are posted on the district’s website under the MPS > District > About MPS > Offices & Departments > Office of Finance > Financial Planning and Budget Services path at mpsmke.com/Budget. For more information about the 2015–16 Proposed Budget, please contact the MPS Office of Finance at (414) 475-8526 or via email at budget@milwaukee.k12.wi.us. Summary MPS is proud that the 2015–16 proposed budget continues efforts that further sharpen the district’s focus on the classroom while moving forward with the eight strategic objectives that will improve student outcomes. Despite continued budget challenges, MPS strives to increase academic achievement; effective and efficient operations; and, meaningful family, student and community engagement. Milwaukee Public Schools 2-8 2015-16 Superintendent’s Proposed Budget MPS RUN BACK TO SCHOOL all proceeds benefit mps Youth RECREATION ACTIVITIES saturday, august 29, 2015 MPS invites all runners and walkers to join us for the 8th Annual Run Back to School on Saturday, August 29 (rain or shine). Sign up for this event to enjoy a 5K run or 1.5 mile walk through Washington Park, followed by some great activities at Wick Playfield. All event proceeds will support MPS Youth Recreation activities. Please call (414) 475-8811 with any questions and register online at MilwaukeeRecreation.net. Milwaukee Public Schools 1.5 Mile walk • 5K fun run 2015 2015-16 Superintendent’s Proposed Budget Be the first to know about great things happening in our schools! See new stories every day by visiting mps.milwaukee.k12.wi.us. The Superintendent’s page (click on Office of the Superintendent) includes Dr. Driver’s blog and other news items. And you can learn more about what’s happening in our schools through social media. facebook.com/ Milwaukee Public Schools Milwaukee Public Schools twitter.com/ milwaukeeMPS linkedin.com/ company/ milwaukeepublic-schools mps.milwaukee. k12.wi.us > Office of the Superintendent ©2015 Milwaukee Public Schools instagram.com/ milwaukeemps 2015-16 Superintendent’s Proposed Budget
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