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Position Announcement
TITLE:
SENIOR ACCOUNTING SPECIALIST- ON-CALL/CASUAL
DATE: March 25, 2015
LOCATION:
The Tamalpais, 501 Via Casitas, Greenbrae, CA 94904
FLSA:
Non-Exempt
SUMMARY: Maintains and supports the payroll processes. Assists in the general accounting processes for the community;
including but not limited to accounts payable and receivable and managing administrative details related to accounting and
budgeting. Ensures NCPHS accounting and personnel policies and procedures are followed.
ESSENTIAL FUNCTIONS:
 Processes biweekly payroll by summarizing timesheet and time clock data, obtains Department Head approval for hours
worked, resolves discrepancies, transmits payroll information to payroll vendor, and distributes payroll checks. Reviews
payroll reports for appropriate pay rates, shift differentials, premium pay and PTO/Vacation/Sick Leave in coordination with
Department Heads.
 Processes documents and records according to governing regulations and NCPHS policies. Integrating NCPHS pay
(PTO/vacation/sick leave, salary continuation) with responses to SDI, UI, Workers’ Compensation regarding Temporary
Disability Claims.
 Maintains HRIS database by inputting employee data and payroll status change information in a timely fashion. Maintains
Meal Ticket Program.
 Responds to payroll related inquires concerning payroll deductions, accruals, wage garnishments, child support payments,
and employment verification.
 Participates in employee benefits enrollment. Works with Benefits Manager and Human Resources Representative to
monitor and enter payroll deductions for premium costs and to resolve related issues.
 Assists with the processing of accounts receivables; collects, reconciles and inputs resident charges; prepares monthly
resident statements; interacts with residents, vendors, resident conservators and corporate accounting staff regarding
payments, bills and other financial matters to resolve problems; makes bank deposits.
 Assists with the community’s purchasing and receiving through computerized accounting system. Processes accounts
payable and works with Home Office accounting staff to reconcile discrepancies.
 Assists in the preparation of the budgets and responsible for the tracking of budgeted items and expense variances.
 Assists with the preparation of various reports as required; including reports required by state or federal agencies, community
administration, trade associations and any Ad Hoc reports as needed.
 Provides backup support for the Human Resources Representative in administering the pre-employment process, explanation
and processing of employee benefits and the termination process.
 Provides backup support for the Business Manager in accounts receivable and various other accounting functions.
 Reports observed changes in residents' physical, mental, emotional and/or financial status to community management staff.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Thorough knowledge of payroll practices and procedures. Knowledge of labor laws and regulations. Knowledge of
accounting, bookkeeping, collections, budgeting, corporate accounting policies/practices and Medicare billing requirements.
Organizational skills to plan and organize prioritize workload and meet multiple deadlines. Strong English written and verbal
communication skills. Good public relations and interpersonal skills needed for harmonious work relationships and ability to
serve external and internal NCPHS customers. Detail oriented with ability to input data into computer, 10 key calculator with
minimal errors. Proficient with Microsoft Office suite of products (Word, Excel, Outlook) and familiarity with automated
accounting systems and their application to accounting functions. Ability to quickly learn the HRIS and accounting system
software applications. Ability to act with patience, tact and courtesy in dealing with residents, vendors and staff under
demanding and difficult conditions. Sensitivity and understanding of issues related to aging. Physical skills and ability to
perform work that requires continual standing, walking, stooping, bending and lifting up to 20 pounds.
QUALIFICATIONS:
High school graduate with advanced training in accounting equivalent to two (2) years of college level accounting course.
Bachelor’s degree in Business Administration or Accounting preferred. Minimum three (3) years of bookkeeping/accounting
experience. Minimum one (1) year of payroll experience.
SUPERVISORY RESPONSIBILITY: None.
APPLY TO: Business Office Manager or the Human Resource Representative by clicking here.