1. finance
2. bank
3. bank account

NETHER WHITACRE PARISH COUNCIL
Minutes of Council Meeting held at Nether Whitacre Church Hall (Tin Hut)
On Monday 20th April 2015 following the Annual Parish Meeting
ATTENDANCE
Chairman K Woodward, Councillors Hemphill, Rumble, Godwin, Mrs. J. Pickworth, Mrs. V. Wright
and the Clerk Mrs. B. Woollaston.
APOLOGIES
Cllr P Wright
DECLARATIONS OF INTEREST
Chairman K Woodward declared an interest in the planning application for White Acres as he is
employed to do the building work
MINUTES
Minutes of the Council meeting held on Monday 16th March 2015 having been circulated prior to the
meeting, were approved and signed.
MATTERS ARISING FROM THE MINUTES
It was confirmed that no one is allowed to plant trees on the highway as it falls back to Highways to
maintain them when people leave. They are grateful to farmers who cut hedges back to increase
visibility at junctions.
EA have confirmed that there is no contamination of the ditch from the Cedars. They did find some
contamination and traced it back to a property in Deep lane who have scraped back soil to build an
agricultural barn and deposits have gone into the ditch. Owner advised to drop a bale of straw into
the ditch to catch the deposits. Reddings lane not investigated yet as they do not consider it a
priority as it does not run into the Bourne River , they plan to look into the matter in the near future
and will report back to the clerk.
Both phone kiosks are available – do we want both – to be discussed at next meeting after clerk
establishes that they are not grade II listed.
The matter of the private use only of the equestrian field on Botts Green Lane is still to be
established. Clerk has contacted planning twice with no response. A telephone call is to be made by
the clerk to chase.
It is believed that a Luton van is being lived in at the old substation on Halloughton Grange Lane –
clerk to notify planning.
Matthew Williams from Warwickshire County Council confirmed that he has spoken to the agent of
Boomerang Plastics and a planning application is expected to be submitted middle of May.
Correspondence – 20th April 2015

North Warwickshire Borough Council – Quote for Grounds Maintenance Services 2015/16 and
2016/17. Increase from £1214.59 to 1258.55. Do we want a 2 year agreement to fix price? Do
we want to pay £279.76 for sweep and litterpick bus stop? IT WAS AGREED TO WITHDRAW THE
BUS STOP FROM THE QUOTE AS LICENCEE FROM THE SWAN HAS AGREED TO MAINTAIN IT.
REVISED QUOTE OF £978.79 TO BE ACCEPTED FOR A TWO YEAR CONTRACT WHICH WILL FIX
THE PRICE FOR TWO YEARS.

The Chairman of Warwickshire County Council, Councillor Brian Moss invitation to Open Evening
and Reception at Shire Hall, Warwick. Saturday 25th April 2015 6.30pm to 8.30pm - Clerk to
send apologies for council – all otherwise engaged.

Warwickshire County Council – Temporary Closure of D438 Hoggrills End Lane, commencing 27th
April, anticipated finish 28th April. Tree cutting around power lines.

Network Rail – Reported rotten step on railway footbridge Station Road. Confirmation that the
communities team are dealing with the report. Clerk to contact Marina Kirchem of
Warwickshire County Council who will have contacts in Network Rail and can speed up the
repair.

Traffic & Safety, Warwickshire County Council – a) Confirmation that it is difficult to restrict the
movement of HGVs as they are permitted to use any classification of road for access and
deliveries unless there is a structural weight limit. b) Suggested contacting Bloor homes
regarding the visability problems when exiting Reddings Lane.

North Warwickshire Borough Council, Planning – a) response to enquiry regarding mobile home,
rear of 220 Station Road. Can be sold on as a separate property. b) response to question of
opening additional access to village hall car park.

Warwickshire County Council – Tony Burrows , Highway Control Engineer – Highways response
to opening up the old village hall access. (copies of both have been passed to Steve Smith for
him to follow up)

Awards for All – Confirmation of receipt of application, Unique reference no:10258645.
Assessment to start shortly.

Warwickshire County Council – Response to letter registering our concerns on HS2

Walc Newsletter – a) advice on new transparency code. External audit to continue until 2017.
At the same time a new transparency code has been introduced for parish councils with income
less than £25k. From 1st May 2015 draft minutes are to be published on a website within a
month of the meeting. An agenda to be put on the website – 3 clear days before the meeting –
as full and informative as possible. From 1st July 2015 all items of income and expenditure above
£100 to be on website. End of Year Accounts accompanied by a bank statement and reasons for
any significant variances to budget also to be published. Asset register to be on website. From
1st April 2016 there will be an inspection period for accounts to be published:
i.e.
Date of Announcement 1.5.2016
Inspection Period starts 15.5.2016
Ends 20 days later 12.6.2016
Submit for Audit 13.6.2016
Date of Audit 15.6.2016
Internal auditor still to be appointed.
b) Advice on Neighbourhood Grants and support for communities who want to draw up a
plan.
c) Cllr Keith Woodward, Chairman of Nether Whitacre Parish Council and Cllr Phillip Brandon
from Dickens Heath were drawn out of the hat to attend the Royal Garden Party at Buckingham
Palace.
d) Farewell Alison Hodge. Replaced by John Crossling.
Planning Matters – 20th April 2015

PAP/2015/0176 – Whiteacres, Hoggrills End Lane, Nether Whitacfre B46 2DD – Single Storey
unility area

PAP/2016/0086 – College Farm, Dingle Lane, Nether Whitacre – Conversion of agricultural barn
to form two residential dwellings (use class C3) to include demolition of existing lean to
structure.

PAP/2015/0116 – The Hollies, Dog Lane, Nether Whitacre, B46 2DT - Single storey side
extension.

PAP/2015/0119 – Land off, Dingle Lane, Nether Whitacre, B46 2ED – Erection of block of 2
stables, feed room & haybarn/lambing pen.

PAP/2015/0189 – 44 Cottage Lane, Whitacre Heath, B46 2EL – Single storey side and rear
extensions.

PAP/2015/0192 –Gypsey Barn, Botts Green Hall Farm, Nether Whitacre B46 2NZ – Conversion of
barn to single dwelling.

PAP/2015/0238 – Lawford Lodge Farm, Tamworth Road, Nether Whitacre B46 2PL – Two storey
side extension.
Decisions

DOC/2015/0016 - The Bakehouse, Bakehouse Lane, Whitace Heath, B46 2EB – Approval of
details required by condition no. 3 of planning permission FAP/1997/4454
(PNWHXX/0720/97/FAP) relating to facing bricks, roofing tiles.
GRANTED

PAP/2014/0276 - Kingsbury Mile, Hallougton Grange Lane, Nether Whitacre, Coleshill, B46 2HP –
Removal of existing industrial workshops, office and outside storage and provision of one
dwelling with associated driveway parking and garden area. (CONDITIONS APPLY) GRANTED

MIA/2015/0009 – The Bakehouse, Bakehouse Lane, Whitacre Heath, B46 2EB – Non material
amendment to PAP/2014/0009 to windows, patio doors and ground floor layout. GRANTED

PAP/2015/0041 – Ridley House, Ridley Lane, Nether Whitacre, B46 2DH – Replacement of
garages.
GRANTED

DOC/2015/0018 – Ridley House, Ridley Lane, Nether Whitacre, B46 2DH – Approval of details
required by condition no. 3 of planning permission PAP/2015/0041 dated 16/3/2015 relating to
samples of roofing, timber finish and colour of garage doors.
GRANTED

PAP/2015/0071 – Land adj 48 Middle Lane, Nether Whitacre, Coleshill, B46 2HY – 12 month
temporary use of land for storage of materials
GRANTED

DOC/2014/0009 – Whitacre Garden Centre, Tamworth Road, Nether Whitacre, Coleshill B46 2DP
– Approval of details required by conditions no. 6,7,8,9,10,12,13,14,15 and 16 of planning
permission PAP/2013/0435 dated 12th November 2013 relating to disposal of surface water,
water supplies and fire hydrants, potential ground contamination, conclusions and
recommendations from the investigation, access, car parking, manoeuvring and service areas,
footway and pedestrian dropped kerbs, external surface and building materials, boundry
treatments and the extent of the earth mounding.
GRANTED

PAP/2015/0112 – 2 Nightingale Cottages, Tamworth Road, Nether Whitacre, B46 2PL – Listed
Building consent application for internal alterations.
GRANTED

PAP/2015/0116 – The Hollies, Dog Lane, Nether Whitacre, B46 2DT - Single storey side
extension.
GRANTED

PAP/2015/0059 – 17 Station Road, Whitacre Heath, B46 2JA – Extension to Integral Garage.
.
GRANTED

PAP/2014/0640 – Dingle Farm, Bakehouse Lane, Nethr Whitacre, Coleshill B46 2EB – Erection of
replacement buildings for equestrian use.
GRANTED

PAP/2015/0189 – 44 Cottage Lane, Whitacre Heath, B46 2EL – Single Storey side and rear
extensions.
GRANTED
DAW MILL Planning application not being considered until 15th June at the earliest. Mike O’Brien is
opposing the development, Marcus Jones has done a You Tube video commenting that local people
need to be listened to. Current proposal not appropriate and no improvement to junctions would be
sufficient to cope with the predicted volume of traffic. Rt. Hon, Eric Pickles, Secretary of state for
communities and local government came to a meeting at Fillongley Hall. Residents had the
opportunity to discuss the application and felt it was a success. Craig Tracey is keen to protect the
green belt and has also lodged his objection.
RIDLEY HOUSE - Planning are currently considering the amendments suggested for vehicle access. –
Change of wording on application from opening up old access to New access.
PLAYING FIELD
Councillor Rumble submitted his report and advised that all is mowed and tidy. The goal mouth
needs some top soil and grass seed. The neighbour said the ditch between his property and the
playing field needed clearing. Maintenance was carried out once by the Parish Council when
erecting a new fence but it is believed by councillors that the ditch belongs to the neighbour. Clerk
to check with retired clerk as she will be familiar with the content of the deeds.
FINANCIAL OFFICERS REPORT AND SIGN OFF OF AUDITED ACCOUNTS
Bank balances at 4th April 2015
Community A/C
£8714.22
Less u/p cheques
0.00
No Notice Business A/C
£9812.01
Total
£18526.23
Total costs for the year are £8662 against a budget of £12392. Savings for the year have amounted
to £3730 mainly due to £2040 Play area, £420 contingencies, £356 Insurance and £408 churchyard
maintenance. The clerk presented the audit returns for authorisation. An internal audit was carried
out 13th April 2015 with no problems. The figures were checked and signed off by the chairman.
ACCOUNTS FOR PAYMENT
Proposed Cllr V Wright, seconded Cllr Rumble and resolved that the following accounts be paid:
North Warwickshire BC
Grounds Maintenance
£96.84 Cheque 850
Nether Whitacre Village Hall
Hire of Hall April 2014 – March 2015
£352.50 Cheque 851
B Woollaston
Clerk Salary, Broadband & Winzip
£381.98 Cheque 852
HMRC
Tax for B. Woollaston
£44.00 Cheque 853
Walc
Member Subscription
£320.00 Cheque 854
K Woodward
Blades for Trimmer
£111.12 Cheque 855
COUNCILLORS REPORTS
The gateway opposite the waterworks on Station road has no locks. It protects Network Rail
property and high pressure reduction. Gypsies have been a problem there before. Clerk to contact
Network Rail.
Car has gone through the fence and parts have been left on the EA site just before the lights on
Coton Road when entering the village. Clerk to contact streetscape.
Rubbish is still in ditches in forty Acre Lane. Clerk to contact streetscape.
Village litter pick to be organised. Clerk to contact Mark Kennel to ask for black bags and associated
items and drop to Councillor Rumble.
Amanda Dowd requested items for the Patients Participation Group:
Any developments with moving and parking with the additional houses and people in Coleshill
needing access to an already stretched surgery and..
Disabled access automatic door is not working.
It was agreed that the report for the Coleshill Post was no longer necessary since the website has all
the minutes.
DATE OF NEXT MEETING
18th May 2015
The Chairman closed the meeting at 10.20pm
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Chairman
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Date