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July 17-18, 2015
Cape Henlopen High School, 1250 King’s Highway, Lewes, DE
QUILT REGISTRATION INFORMATION PACKET
General Information for All Entries
Registration Form Submission:
• There are separate registration forms for display quilt/item, challenge quilt, and special exhibit quilt
categories.
• A completed registration form and fee (if applicable) for EACH quilt/item.
• Anyone is welcome and encouraged to enter quilts, wearables, or decorative items.
• Only OWQG members may enter challenge quilts or special exhibit quilts.
• There is no limit to the number of quilts/items an individual can enter in the display category.
• A 4”x6” photo of EACH quilt/item is required for insurance purposes.
• Forms may be submitted at OWQG meetings to Barbara Wood or Ginny Brennan.
• Mailed forms should be sent to Barbara Wood, 34942 Ensign Crest, Lewes, DE 19958.
• Registration forms will be processed as received.
• Registration deadline is April 15, 2015.
Judged Entries and Awarding of Ribbons:
• The review of quilts entered for judging will take place prior to the hanging of the quilt show. Having
your quilt judged is an option.
• Ribbons will be awarded by a panel of three qualified quilters, but not NQA certified judges.
• Written critiques will be provided and the decision of the panel is final.
• The panel of judges will review the quilts for: 1) Overall visual impact, 2) Quality of workmanship,
and 3) Effectiveness of design.
• Ribbons will be awarded for 1st, 2nd, 3rd place and Honorable Mention for each of the traditional 17
piecing and quilting categories, as well as decorative and wearable entries.
• Ribbons will also be awarded to the quilter of a winning item if different from the quilt creator.
• All quilts/items entered for display will be eligible for awards by the show’s sponsors, judges, and
organizers as well as the Mayor of Lewes, the Lewes Chamber of Commerce and top 3 vote getters for
Viewer’s Choice.
Quilts Available for Sale:
• If you place your quilt for sale, you, the seller, are responsible for all negotiations related to the sale,
collection of fees, and delivery, which must take place on or after the July 20th return of quilts.
• Show organizers will provide the interested purchaser of any quilt for sale with the buyer’s contact
information.
• A contact form is required for individuals placing their quilts for sale.
• This form is available online and should be submitted with the quilt registration.
Insurance:
• The Ocean Waves Quilt Guild purchased an insurance policy for those items to be entered in the show.
• Insurance will cover quilt drop-off (July 13, 2015) to pick-up (July 20, 2015), and states: Each quilt
will be insured for not more than $300.00 and other items for not more than $100.00.
• If you require additional coverage, you must obtain it at your own expense.
OWQG 2015 QUILT SHOW REGISTRATION
Photography:
• Quilts/items may be photographed, and photos may be used for promotional purposes. The entrant
will be credited as the owner/creator of the quilt if used for promotion of the show.
Quilt Condition:
• All quilts/items must be in good condition – clean and smoke-free, correctly labeled and ready for
hanging.
• Ocean Waves Quilt Guild reserves the right to not display a quilt/item due to poor condition or
noncompliance with Quilt Show requirements.
Labeling:
• Each quilt/decorative item entered must have a light, solid-colored label attached securely to the
lower right corner on the back of the work.
• Wearable entry labels must be sewn to the inside front of the garment.
• All identifying information will be covered when quilts are reviewed by the panel of judges.
Hanging Sleeve:
• A 4" sleeve is required for all quilts to be displayed in the show.
• The sleeve must be attached to the reverse side of the quilt.
• On long quilts (exceeding 100” in length), the top of the sleeve should be no more than 100” from the
bottom of the quilt, to prevent the quilt from resting on the floor.
• Irregularly shaped quilts/items should have a 4” hanging sleeve also. The show organizers reserve the
right to pin or attach the quilt/item in a way to best display the quilt.
NOTE: See links to instructions and videos on making a quilt hanging sleeve on the website – quilt
registration page.
Quilt Drop-off:
• Each entry item must be inserted into a separate pillowcase with a label securely attached or
identifying information written directly at the open end of the pillowcase.
• Each pillowcase must have the following information: Quilt name, Entrant name, phone number.
• At the time of collection, additional identifying information may be written on the pillowcase by the
registration team, to match your quilt with its case.
• Quilts will be collected from entrants on July 13 at the OWQG meeting at Conley’s United
Methodist Church, 33106 Jolyn’s Way, Lewes, DE from 9 a.m. – 12 p.m.
• No items will be accepted that have not been pre-registered.
• A receipt, which is required for pick up, will be given to entrants for their items.
Quilt Pick-up:
• NO quilts will be taken from Cape Henlopen High School after drop off, during or following the show.
• Quilts will be picked on Monday, July 20 at Conley Church from 9 a.m. – 12 p.m.
• You MUST present your original receipt to claim your quilt.
• You will also sign a receipt as proof of pickup.
• Anyone failing to pick up their quilt(s) by 12 p.m. must make alternative arrangements for pick up
with the show organizers by July 24.
Quilt Registration questions, contact:
Barbara Wood
BPwood418@aol.com
302-644-7097
Ginny Brennan
ginbrennan@gmail.com
302-703-2643
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QUILT REGISTRATION FORM
Ocean Waves Quilt Guild 2015 Show
Quilts – Paying It Forward
July 17-18, 2015
For Registrar’s use:
•
Registration Form ONLY must be received by April 15, 2015
•
ONE form is required for EACH Bed Quilt, Wall Hanging,
Wearable or Decorative entry (e.g., 3 quilts = 3 registration forms
submitted.)
Date rec’d: ____________
•
$3 registration fee for each quilt/item entered.
Judge: ___ Y ___ N
•
$3 judging fee for each quilt/item judged (Judging is optional.)
Check #: __________
•
Write your name on the back of a 4 x 6 photo of each item you are
registering and attach it to the upper left corner of each form.
Photo(s) will NOT be returned; required for insurance purposes.
Photo: ___Y
___ N
Entered in Excel: __________
E-mail confirm sent: _____
•
Duplication of this form is permissible.
•
Enclose a check payable to Ocean Waves Quilt Guild for total
of all items registered and/or to be judged.
For sale?: _____
•
Forms may be submitted at guild meetings or mailed to:
Barbara Wood, 34942 Ensign Crest, Lewes, DE 19958
Quilt received: ________
•
Questions contact:
Barbara Wood: bpwood418@aol.com or
Ginny Brennan: ginbrennan@gmail.com
Entry #: _____
Sleeve on quilt:______
Quilt returned: ________
ENTRANT INFORMATION
Name: ______________________________________ Guild: _______________________
Address: __________________________________________ Telephone: ______________
E-mail (confirmation of received form will be e-mailed): ________________________________
QUILT INFORMATION
Quilt Entry: Specific Size of Quilt, in inches:
Width (measure left to right) _________
Length (measure top to bottom) _______
Wearable OR Decorative Item Entry: (describe): _________________________________
_______________________________________________________________________
Quilt pattern and/or source, Designer’s name (i.e., Trip Around the World /Norma Campbell or original
design created in EQ): _______________________________________________________
Name of Quilt:______________________________________________________________
Made by (provide all names):____________________________________________________
Quilted by (provide all names):__________________________________________________
Owned by (provide all names): __________________________________________________
OWQG 2015 QUILT SHOW REGISTRATION
Entrant Name ________________________
Registration Form
QUILT INFORMATION (continued)
PIECING TECHNIQUES - Check all that apply
QUILTING TECHNIQUES – Check all that apply
____ Hand appliqued
____ Hand quilted
____ Machine appliqued
____ Machine quilted, home machine
____ Hand pieced
____ Machine quilted, hand-guided long arm
____ Machine pieced
____ Machine quilted, computer guided long arm
Additional techniques used in this quilt/item (e.g., embellishments, thread painting): _____________
________________________________________________________________________
___ Yes, I would like my quilt entry to be judged ($3 per item judged.)
___ Yes, my quilt is for sale for _______ dollars. Please attach Seller Contact Information form.
Special notes regarding the hanging of your quilt/item:
________________________________________________________
________________________________________________________
________________________________________________________
CONFIRMATION OF LIMITED LIABILITY INSURANCE COVERAGE
The Ocean Waves Quilt Guild purchased an insurance policy for those items to be entered in the quilt
show. Insurance will cover quilt drop-off (July 13, 2015) to pick-up (July 20, 2015), and states:
Each quilt will be insured for not more than $300.00 and other items for not more than $100.00.
If you require additional coverage, you must obtain it at your own expense.
ACKNOWLEDGMENT AND WAIVER ACCEPTANCE
By signing this form, I acknowledge limitations of insurance provided and have accepted the
responsibility to provide additional insurance coverage that I deem necessary. Further, I also agree to
hold harmless the Ocean Waves Quilt Guild for any liability other than covered by the applicable
insurance provided.
I acknowledge that my quilt/item is in good condition – clean and smoke-free and meeting size
requirements. Ocean Waves Quilt Guild reserves the right to not display a quilt/item due to poor
condition or noncompliance with Quilt Show requirements.
I grant permission for my quilt to be photographed and those photos to be used for promotional purposes.
I understand that I will be credited as the owner/creator of the quilt if used for promotion of the show.
___________________________________________ Date_________________
Signature of Entrant
It is strongly suggested that you make copies of all your completed registration forms to
keep for your records.
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OWQG 2015 QUILT SHOW REGISTRATION
DISPLAY CARD AND SHOW PROGRAM
INFORMATION
What you enter here will appear on your quilt/item’s
display card and in the show program.
Please print or attach a typed version of this page.
Name of entrant(s): ____________________________________________________
Name(s) of quilter(s) (if applicable): _________________________________________
Name of quilt: ________________________________________________________
Pattern, designer or design inspired by: _______________________________________
Please write the text you would like to appear for your entry in the Show Program and on the
Display Card. You can include a brief history/story of the quilt/item.
LIMIT 125 words. Entries exceeding the limit may be edited.
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