sponsorship packages - WorkSmart Conference
Office Professionals Conference 29-30 October 2015, QT Gold Coast Sponsorship Prospectus Queensland University of Technology www.officeprofessionalsconference.com ABOUT THE CONFERENCE Welcome The 2015 WorkSmart Conference Committee offer your organisation a range of business opportunities which will allow your company to participate as an integral part of this annual event. The conference will provide an invaluable opportunity to build relationships with individuals representing the Office Professionals Industry. With morning and afternoon tea for the duration of the conference being served in the exhibition area, sponsors can achieve the face-to-face contact to promote their products. The conference committee appreciates your consideration of support for this event and looks forward to the opportunity to develop a mutually beneficial partnership. The Conference QUT Conferences, a unit within the Division of Research and Commercialisation, at the Queensland University of Technology, have been running the national conference for 22 years. The brand WorkSmart captures the true essence of the conference – to empower each person with the skills and tools to perform to their maximum, while maintaining a healthy work / life balance. This year we are hosting the event at the QT Gold Coast hotel. The venue offers delegates, sponsors and exhibitors an intimate, exclusive and trendy venue. Delegates This national conference will provide access to an audience of approximately 200 delegates; predominately women working in administrative roles, within the public and private sectors. Delegates travel from as far as Sydney and Melbourne and for some, this is their annual work escape. Delegates Include: Personal Assistants Executive Support Finance Officers Executive Coordinators Executive Officers Project Officers Office Managers Business Support Administration Officers Secretaries Faculty Support and Administration 2 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast Conference Topics Will include: Workplace Technologies Career Development & Progression Health & Wellbeing Interpersonal Skills People Management Mindfulness Productivity & Time Management Social Media Management Sponsorship & Exhibition Opportunities Choose from the different levels of partnership options, which provide a headline opportunity to be part of every level of the conference, right through to merchandise branding which takes your company message home with delegates from across Australia. Why Sponsor/Exhibit at the 2015 WorkSmart Conference for Office Professionals? It is a great way to access a wider and different audience than other communication activities allow, while maintaining a high profile in valuable target markets before, during and after the event. Conference delegates attend to improve their knowledge, aligning your company with this experience demonstrates your commitment to the profession. Enable your organisations representatives to mix informally with industry professionals, leaders, local governance personnel, planners and speakers. Personalised Packages The following packages we are offering are by no means limited and we welcome the opportunity to discuss any variations to the options or design a tailor made sponsorship package suited to your corporate requirements. Please contact QUT Conferences at officeprofessionals@qut.edu.au or phone (07) 3138 9369 to discuss. 3 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast GOLD SPONSOR: $5,500 AUD (incl. GST) (One opportunity available) Our conference Gold Sponsors are premier sponsors and will have the opportunity to work closely with the committee and organisers in the planning of their participation throughout the program. Branding benefits Gold sponsors will be acknowledged on all marketing and communication materials as gold sponsors and as such will be positioned at the highest possible level for reader acknowledgment and viewing Corporate signage Opportunity to provide 1 x free-standing banners to displayed in the plenary room for the duration of the conference Naming rights to a workshop session Gold Sponsors to be recognised as the naming rights sponsor of a workshop session at the conference Opportunity to present a 5min welcome presentation to all delegates at the commencement of your sponsored session Logo to appear on all of the title slides within that sponsored session Trade exhibition Opportunity to display in the Exhibition Area 1 x complimentary 2m x 2m exhibition booth including furniture, printed signage, lights, fascia and power Premier exposure on print and promotional material Website: 250 word corporate message Gold Sponsor logo with link to website Promotional materials: Gold Sponsor logo to appear on all promotional emails Gold Sponsor logo to appear on all printed and electronic promotional materials Conference Handbook: 250 word corporate message including contact details Gold Sponsor logo in and on front cover Conference satchel Opportunity to provide 2 x promotional material to be included in the conference satchel (A4 flyer up to 2 pages or small corporate gift) Acknowledgement of gold sponsorship at the conference Verbal recognition of partnership by Master of Ceremonies at the opening and closing sessions Logo to appear on PowerPoint slides during the opening session and on the ‘Thanking Sponsors’ PowerPoint slide at the workshop sessions Gold Sponsors to be clearly identified as a ‘Gold Sponsor’ on your name badge Access & attendance List Final delegate list (name, organisation and email address) made available post conference, subject to delegates consent Sponsor entitlements 2 x complimentary full conference registrations (includes conference dinner) * Additional conference dinner tickets can be purchased at a cost 4 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast SILVER SPONSOR: $3,500 AUD (incl. GST) (Two opportunities available) Our Silver Partners are a major sponsor of the conference and will have the opportunity to work closely with the committee and organisers in the planning of their participation throughout the program. Sponsorship of a workshop session Recognition of sponsorship at start and end of 1 x workshop session Opportunity to provide 1 x free-standing banner for display in sponsored workshop session Trade exhibition Opportunity to display in the Exhibition Area 1 x complimentary 2m x 2m exhibition booth including furniture, printed signage, lights, fascia and power Premier exposure on print and promotional material Website: 150 word corporate message Silver Sponsor logo with link to website Promotional materials: Silver Sponsor logo to appear on all promotional emails Silver Sponsor logo to appear on all printed and electronic promotional materials Conference Handbook: 150 word corporate message including contact details Silver Sponsor logo in conference handbook Conference satchel Opportunity to provide 1 x promotional material to be included in the conference satchel (A4 flyer up to 2 pages or small corporate gift) Acknowledgement of silver sponsor at the conference Verbal recognition of partnership by Master of Ceremonies at the opening and closing sessions Logo to appear on PowerPoint slides during the opening session and on the ‘Thanking Sponsors’ PowerPoint slide at the workshop sessions Silver Sponsors to be clearly identified as a ‘Silver Sponsor’ on your name badge Access & attendance list Final delegate list (name, organisation and email address) made available post conference, subject to delegates consent Sponsor entitlements 1 x complimentary full conference registrations (includes conference dinner) * Additional conference dinner tickets can be purchased at a cost 5 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast BRONZE SPONSOR: $2,200 AUD (incl. GST) (Three opportunities available) Our Bronze Sponsors are a major sponsor of the conference and will have the opportunity to work closely with the committee and organisers in the planning of their participation throughout the program. Premier exposure on print and promotional material Website: 150 word corporate message Bronze Sponsor logo with link to website Promotional materials: Bronze Sponsor logo to appear on all promotional emails Bronze Sponsor logo to appear on all printed and electronic promotional materials Conference Handbook: 150 word corporate message including contact details Bronze Sponsor logo in conference handbook Conference satchel Opportunity to provide 1 x promotional material to be included in the conference satchel (A4 flyer up to 2 pages or small corporate gift) Acknowledgement of bronze sponsor at the conference Verbal recognition of partnership at the opening and closing sessions Logo to appear on PowerPoint slides during the opening session and on the ‘Thanking Sponsors’ PowerPoint slide at the workshop sessions Bronze Sponsors to be clearly identified as a ‘Bronze Sponsor’ on your name badge Access & attendance List Final delegate list (name, organisation and email address) made available post conference, subject to delegates consent Sponsor entitlements 1 x complimentary full conference registration (conference dinner not included) * Conference dinner tickets can be purchased at an additional cost 6 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast CONFERENCE DINNER SPONSOR: $2,500 AUD (incl. GST) (Exclusive Opportunity) The conference venue will be transformed into a themed dinner. The dinner will be held on the first night of the conference and it is a great way to get to know delegates in a social setting. Corporate signage Opportunity to provide one free-standing banner to appear exclusively at the conference dinner venue Opportunity to speak to delegates Opportunity to present a 5-10 minute welcome presentation at the conference dinner Exposure on print and promotional material Website: 150 word corporate message Conference Dinner Sponsor logo with link to website Promotional emails: Conference Dinner Sponsor logo to appear on all promotional emails Conference Dinner Sponsor logo to appear on all printed and electronic promotional materials Conference Handbook: 150 word corporate message including contact details Conference Dinner Sponsor logo in conference handbook Conference satchel Opportunity to provide 1 x promotional material to be included in the conference satchel (A4 flyer up to 2 pages or small corporate gift) Acknowledgement of conference dinner sponsor at the conference Verbal recognition of partnership at the opening and closing session Logo to appear on PowerPoint slides during the opening session and on the ‘Thanking Sponsors’ PowerPoint slide at the workshop sessions Conference Dinner Sponsor to be clearly identified as a ‘Dinner Sponsor’ on your name badge Access & attendance list Final delegate list (name, organisation and email address) made available post conference, subject to delegates consent Sponsor entitlements 1 x complimentary full conference registrations (includes conference dinner) * Additional conference dinner tickets can be purchased at a cost 7 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast EXHIBITOR PACKAGE: $1,265 AUD (incl. GST) (Limited Opportunities) Become a 2015 WorkSmart Conference exhibitor to ensure maximum exposure directly with the industry. Morning and afternoon tea will be served in the exhibition area and lunch in the venue restaurant, with ample time given to allow delegates to peruse the exhibition. Exhibiting at the conference will provide your organisation with access to over 200 delegates and includes: Trade exhibition Opportunity to display in the Exhibition Area 1 x complimentary 2m x 2m exhibition booth including furniture, printed signage, lights, fascia and power Exposure on print and promotional material Website: 100 word corporate message Exhibitor logo with link to website Conference Handbook: 100 word corporate message including Exhibitor contact details Exhibitor logo in conference handbook Acknowledgement of exhibitors at the conference Exhibitors clearly identified as a ‘Exhibitor’ on your name badge Access & attendance list Final delegate list (name, organisation and email address) made available post conference, subject to delegates consent Sponsor entitlements 1 x complimentary full conference registration (conference dinner not included) Opportunity to purchase an additional exhibitor pass for $165 (conference dinner not included) * Conference dinner tickets can be purchased at an additional cost 8 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast OTHER SPONSORSHIP OPPORTUNITIES Conference Lanyard Sponsor (One opportunity available) $1,100 Company logo to appear on lanyards Company logo, 100 word company description and web link on the conference website Recognition of sponsorship in the handbook Conference Satchel Sponsor (One opportunity available) $1,100 The conference and sponsoring company logo on every satchel Company logo, 100 word company description and web link on the conference website Inclusion of 1 x promotional insert in the delegate satchel (A4 flyer up to 2 pages) Conference Handbook Sponsor (One opportunity available) $1,100 Recognition to all delegates as the Handbook Sponsor with the company logo on the front cover Company logo, 100 word company description and company web link on the conference website Double page advertisement to be included in the handbook (sponsor to provide artwork) Inclusion of 1 x promotional insert in the delegate satchel (A4 flyer up to 2 pages) Satchel Insert (Limited to one per company) $550 Promotional inserts will be placed inside the conference satchels. Each delegate will receive a satchel upon registration Provision of a lightweight A4 brochure (up to 2 pages) or corporate gift (subject to organisers approval) in delegate satchels Advertisement in Conference Handbook (Limited to one per company) The handbook, containing program, speaker and exhibition information will be provided to delegate’s upon registration. Full page (colour) - $550 Half page (colour) - $330 Prize Donation over the value of $250 Donating a prize is a fantastic promotional opportunity giving companies a chance to show off their best assets or products. We welcome a prize to the value of $250 or over. This sponsorship includes: Recognition of sponsorship in Handbook Acknowledgement by the Master of Ceremonies at the time the prize is drawn Recognition of sponsorship on conference website including link to company website Complimentary insert up to 2 x lightweight brochure (up to 2 page A4) or corporate gift 9 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast ELEMENTS MATRIX Sponsorship Level Entitlement Gold $5,500 Branding benefits Corporate signage Naming rights to a workshop session Silver $3,500 Bronze $2,200 Conference Dinner $2,500 Exhibitor $1,265 Sponsorship of a workshop session Trade exhibition Opportunity to speak to delegates Corporate message on website 250 words 150 words 150 words 150 words 100 words Logo on website with link to sponsors website Logo on promotional emails Logo on printed & electronic promotional materials Corporate message in conference handbook 250 words 150 words 150 words 150 words 100 words Logo on front cover of conference handbook Logo in conference handbook Conference satchel insert 2 1 1 1 Acknowledgement at the conference Attendee List Complimentary Conference Registration 2 1 1 1 1 Additional Conference Dinner Tickets 2 1 1 Any queries regarding sponsorship of the WorkSmart Conference 2015, please contact: Alanna Hankey Event Manager QUT Conferences Ph: 07 3138 9369 Email: officeprofessionals@qut.edu.au 10 WorkSmart Office Professionals Conference 29-30 October 2015 | QT Gold Coast SPONSORSHIP AGREEMENT FORM Contact Details: Organisation: ABN: Contact person: Position: Address: Suburb: State: Telephone: Postcode: Email: Sponsorship Type: Sponsorship Conditions: Gold Sponsor $5,500 Silver Sponsor $3,500 Bronze Sponsor $2,200 Conference Dinner Sponsor $2,500 Exhibitor $1,265 Lanyard Sponsor $1,100 Satchel Sponsor $1,100 Conference Handbook Sponsor $1,100 Satchel Insert $550 Advertisement - Full page $550 Advertisement - Half page $330 Prize Donation Acceptance of sponsorship required by completion and signing of this Sponsorship Agreement Form. Payment for sponsorship is required before any entitlements can be delivered (special arrangements can be made). Notice of cancellation must be submitted in writing to officeprofessioanls@qut.edu.au Cancellation fees: 25% cancellation fee will apply for cancellations received prior to 30 April 2015 50% cancellation fee will apply for cancellations received prior to 25 June 2015 75% cancellation fee will apply for cancellations received prior to 27 August 2015 Cancellations received on or after 27 August 2015 will not be refunded. Min $250 Additional Exhibitor Pass $165 Conference Dinner Ticket (each) $100 To secure your sponsorship, please return this completed form to: WorkSmart Office Professional Conference 2015 c/- QUT Conferences, GPO Box 2434, Brisbane QLD 4001 Total (inc GST): To maximise your exposure as a WorkSmart Office Professionals Conference 2015 Sponsor please include the below information in your email with this completed form: DECLARATION I have read the Sponsorship Prospectus and agree to the ‘Sponsorship Conditions’ outlined on this form. I declare that I am authorised to make this commitment on behalf of my organisation. Corporate Logo - EPS and high resolution JPG Corporate Profile - Your corporate message (length as stated in your sponsorship type) and your company’s hyperlink. Name: Position: Signature: Enquiries to: Alanna Hankey on 07 3138 9369 or officeprofessionals@qut.edu.au 11
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