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Festival Info Sheet
33rd Annual Providence Portland Festival of Trees
WHAT IS THE FESTIVAL OF TREES?
A Portland tradition for over 30 years, the Providence Festival of Trees features a full schedule of elegant events
and community celebrations at Oregon Convention Center. This magical setting is the perfect place to kick off
the holiday season!
Through our sponsorship program, the Festival offers opportunities for organizations to increase brand
awareness while supporting the important work happening at Providence hospitals and clinics throughout the
state of Oregon.
SCHEDULE OF EVENTS
Wednesday, December 2
Thursday, December 3
Friday, December 4
Saturday, December 5
VIP Sneak Peek
Intimate cocktail reception
of past tree buyers,
sponsors, close friends of
the Festival to kick off the
week’s events.
Gala Dinner and Auction
Stunning black tie event complete
with entertainment, dining, and
both silent and live auctions of the
exquisitely-designed trees and
wreaths that have made the
Festival famous.
Public Event Day 1
Full day of fun activities
for the whole family
including entertainment,
a scavenger hunt,
photos with Santa, face
painting and more!
Public Event Day 2
Full day of fun activities for
the whole family including
entertainment, a
scavenger hunt, photos
with Santa, face painting
and more!
Advance ticket purchase required.
Tickets available on-line
and on-site.
Tickets available on-line
and on-site.
Invitation only.
Trees available for
pre-purchase.
200 VIPs
850 guests
20,000 attendees over both days
Sponsors, Providence
leadership, past tree buyers
and generous donors
Community and business leaders,
Providence donors, doctors, etc.
Adults 25-45 with children
FESTIVAL BY THE NUMBERS
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$14 million raised since 1983 and climbing each year.
Over 1,000 volunteers each year help with set-up, tree design, event support, and tear down
27 incredibly stunning trees are sold at auction along with over 75 mini trees and wreaths
More than 300 businesses contribute each year through sponsorship, donations, and in-kind support.
20,000 visitors to the Festival each year
2015 PDX FOT Sponsorship Opportunities | 1
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Sponsorship Opportunities
33rd Annual Providence Portland Festival of Trees
HOW TO GET INVOLVED
We offer a number of ways for organizations to support the Festival and meet their sponsorship goals.
Sponsorship levels are diverse with offerings tailored to the different audiences that attend the Festival.
SPONSOR LEVELS
Listed by price
SOLD Presenting Sponsor (Statewide) | $90,000/year, 3 year commitment
Customized sponsor package with benefits designed to maximize exposure across three markets. Please
contact Katie Colhoff, Director of Special Events at 503-216-2095 or Katherine.Colhoff@providence.org for
more information about this offering.
VIP Sneak Peek Presenting Sponsor | $25,000/year
Your business could present the VIP Sneak Peek at the Festival, attended by 200 business,
community, and medical leaders. Benefits include:
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Opportunity to host 20 of your top clients at the intimate VIP Sneak Peek cocktail reception on
Wednesday, December 2. Includes special reserved tables as well as the opportunity for your
business to provide a takeaway to all 200 attendees.
Logo placement on VIP mailing invitation (print and electronic)
Logo placement in print and transit ads, web ads, event flyers, printed preview catalog, printed gala
program, printed public events program, digital signage, traditional signage, and on the Festival
website.
Exposure through social media campaign
Several stage mentions during the Gala
2 tables of 10 to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
500 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
SOLD Gala Evening Presenting Sponsor | $20,000/year, 2 year commitment
Your business could present the Festival Gala Dinner and Auction, attended by over 800 business,
community, and medical leaders. Benefits include:
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Logo placement on Gala mailings (print and electronic) including save the date and invitation
One-page featured message from sponsoring organization executive in the printed gala program
2015 PDX FOT Sponsorship Opportunities | 2
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Opportunity for leader from sponsoring organization to provide welcome message on-stage during
the Gala Dinner and Auction
Logo placement in print and transit ads, web ads, event flyers, printed preview catalog, printed gala
program, printed public events program, digital signage, traditional signage, and on the Festival
website.
Exposure through social media campaign
Several stage mentions during the Gala
2 tables of 10 to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
500 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
Volunteer Hospitality Sponsor | $20,000
Help us support the 1,000+ volunteers who give their time throughout Festival Week to make the
events happen. Benefits include:
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Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
Exposure through social media campaign
Stage mention during the Gala
2 tables of 10 to the Festival Gala Dinner and Auction (1 table provided to in-kind sponsors)
4 tickets to the Festival VIP Sneak Peek
500 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
SOLD Logistics Sponsor | $15,000
It takes a village to load, move, construct, decorate, touch up, hang, and tear down all of the
elements of the Festival. Help support this important work. Benefits include:
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Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
Exposure through social media campaign
Stage mention during the Gala
1 table of 10 to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
250 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
2015 PDX FOT Sponsorship Opportunities | 3
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SOLD Gala Valet Sponsor | $10,000
Treat our Gala guests to the amenities of a black tie event and add your own personal touch in the
process. Benefits include:
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Logo placement on valet information mailed to guests
Special signage at valet station
Opportunity to provide branded gift to guests who park with valet
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
Exposure through social media campaign
Stage mention during the Gala
1 table of 10 to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
250 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
SOLD Teddy Bear Hospital Sponsor | $10,000
This premier feature is a staple at the Providence Festival of Trees, emulated by many festivals
nationwide. Children have the chance to learn about hospitals in a safe “no pokes” environment as
their teddy bear gets a checkup. Help us keep this activity free to children 12 and under. Benefits
include:
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Special signage at Teddy Bear Hospital feature area
Opportunity to give away branded swag at feature to attendees
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
Exposure through social media campaign
Stage mention during the Gala
1 table of 10 to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
250 tickets to the Festival Public Events
OPTIONAL: Includes Package B tree Sponsorship if desired. Package B Sponsorship covers $750 tree/space
expense and sponsor provides design team and gifts/decorations totaling a value of $1,750+.
SOLD Community Ticket Sponsor | $6,500
Each year, the Festival provides 10,000+ free tickets to community groups, retirement homes, specialized
care facilities who would otherwise find the admission a hardship. Help us continue this service by
underwriting the cost of admission. Benefits include:
2015 PDX FOT Sponsorship Opportunities | 4
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Mention in all communication to community groups about complementary tickets, with tickets
listed as “Courtesy of [SPONSOR NAME]”
Opportunity to set up a booth on-site at the Festival Public Event on Friday or Saturday
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
6 tickets to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
100 tickets to the Festival Public Events
SOLD Entertainment Main Stage Sponsor | $5,000
One of the highlights of the Festival Public Events is the Entertainment Main Stage where youth
performance groups are featured – from tiny ballerinas to full concert band performers. Benefits include:
• Special signage at Main Stage during Public Events
• Stage titled and referred to as the “[SPONSOR NAME] Entertainment Main Stage”
• Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
• 6 tickets to the Festival Gala Dinner and Auction
• 4 tickets to the Festival VIP Sneak Peek
• 100 tickets to the Festival Public Events
Gala Centerpiece Sponsor | $5,000
The Gala Dinner and Auction is a special evening sure to wow. Get your name front and center at
each table by sponsoring our beautiful centerpieces. Benefits include:
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Special signage cards on all tables at the Gala Dinner and Auction acknowledging sponsorship
(approximately 80-85 tables)
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
4 tickets to the Festival Gala Dinner and Auction
4 tickets to the Festival VIP Sneak Peek
100 tickets to the Festival Public Events
Designer Days Sponsor | $3,500
Over 100 design and décor volunteers join us at the Convention Center on Sunday and Monday to
turn ordinary Christmas trees into extraordinary works of art and many have spent months
planning for this very special time. Support their creativity – without them, there would not be a
Festival! Benefits include:
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Special signage displayed during Designer Days at check-in
Opportunity to set up a booth on-site during both days
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Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
4 tickets to the Festival Gala Dinner and Auction
2 tickets to the Festival VIP Sneak Peek
50 tickets to the Festival Public Events
Festival Feature Sponsor | $3,500
Pick one of the following:
Face Painting | SOLD Mrs. Claus’ Kitchen | SOLD Photos with Santa| Santa’s Workshop | Trains
The Festival Public Events include several activities for our attendees (most of which are free). Take your
pick at the list above and help us keep these features free! Benefits include:
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Special signage at feature area chosen
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
4 tickets to the Festival Gala Dinner and Auction
2 tickets to the Festival VIP Sneak Peek
50 tickets to the Festival Public Events
North Pole Info Booth Sponsor | $3,500
The North Pole Info Booth is the hub of all of the activity during the Festival Public Events – a
source of valuable Festival information as well as the distribution point of the very popular Festival
Scavenger Hunt. Support this hub and get in front of thousands. Benefits include:
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Logo placement on Festival Scavenger Hunt, distributed to 3,000+ families
Special signage displayed at North Pole Info Booth
Logo placement in print and transit ads, web ads, event flyers, printed gala program, printed public
events program, digital signage, traditional signage, and on the Festival website.
4 tickets to the Festival Gala Dinner and Auction
2 tickets to the Festival VIP Sneak Peek
50 tickets to the Festival Public Events
Gala Mini Trees and Wreaths Lane Sponsor | $2,500
In addition to the 27 full-size trees on display, the Festival also features over 65 custom, one-of-akind mini trees and wreaths available for silent auction at the Gala. Help support the creativity and
effort of the incredibly talented volunteers who bring these trees to life. Benefits include:
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Special signage at wreath display and in silent auction area
2 tickets to the Festival Gala Dinner and Auction
2 tickets to the Festival VIP Sneak Peek
50 tickets to the Festival Public Events
2015 PDX FOT Sponsorship Opportunities | 6
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SOLD Raffle Tree Sponsor | $2,500
Each year’s raffle tree is a huge draw for thousands of attendees. Valued at $1,500, tickets to win
the tree are sold for $5 each. Sponsor this tree and make a holiday wish come true for one very
lucky family. Benefits include:
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Special signage at tree
This level may be a combination of cash & in-kind
2 tickets to the Festival Gala Dinner and Auction
2 tickets to the Festival VIP Sneak Peek
50 tickets to the Festival Public Events
Large Tree Sponsor | $2,500
We are always on the lookout for new large tree sponsors. If you are interested in learning more
about this offering, please contact Hallie Gentry, Special Events Coordinator at 503-216-6634 or
Hallie.Gentry@providence.org.
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Sponsor Benefit Summary
There are a number of opportunities for sponsorship at the Providence Portland
Festival of Trees. The grid below summarizes the benefits at each level based on
price of level. For additional detail, please refer to the descriptions on the
previous pages.
SPONSOR RECOGNITION BENEFITS
Special mention in press release and media kit
Logo featured on gala invite and save the date
Logo featured on printed preview catalog
Custom, one page message in gala catalog
On-stage executive opportunity during gala dinner
Optional Package B Tree Sponsorship Included
Stage mention during gala dinner
Opportunity to give away branded item
Stage mention during public events
Mention in social media posts leading up to event
Logo placement in print ads (and web when possible)
Logo placement in transit ads
Logo placement on flyers
Logo/name with link to business on website
Logo/name placement in printed public event program
Logo/name placement in printed gala catalog
Inclusion in digital signage
Dedicated signage on-site
$20,000+
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Y*
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Y*
Y*
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Y
$15,000
$10,000
$6,500
$5,000
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4
10
250
$3,500
$2,500
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4
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100
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50
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50
TICKETS
VIP Sneak Peek Tickets
Gala Dinner & Auction Tickets (Table = 10 tickets)
Public Events Tickets
4**
20***
500
* For cash sponsors only | **VIP Presenting Sponsor receives 20 | *** 20 tickets for cash sponsors, 10 for in-kind sponsors
WHY SPONSOR?
Sponsorship of the Providence Festival of Trees is an opportunity to:
• Be a partner in assuring high-quality health care for families in our community – especially the
poor and vulnerable.
• Be recognized as a community leader by other business leaders and social peers
• Gain exposure to thousands of people who make the Festival part of their holiday tradition
• Support critically-needed services provided by Providence Health & Services to the Oregon
community
2015 PDX FOT Sponsorship Opportunities | 8
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Sponsorship Commitment Form
Festival of Trees 2015
Contact Name:
E-mail:
Contact Phone:
Company Name (for recognition):
Billing Address:
City/State/Zip:
For more information please call
(503) 216-2095.
I wish to reserve the following sponsorship:
The following sponsorships are available for purchase as of 4/6/2015.
Detailed benefits of all sponsorships including media, collateral and activation activities are available in advance. A formal benefits agreement is
recommended. Customized sponsorship packages, titles and benefits are also available upon request and mutual agreement.
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Festival Presenting Sponsor* | $90,000/year; 3 year min. commitment (FMV: $2,850)
VIP Sneak Peek Presenting Sponsor* | $25,000 (FMV: $1,500)
Gala Presenting Sponsor* | $20,000 (FMV: $1,500)
Volunteer Hospitality Sponsor* | $20,000 (FMV: $1,500)
Logistics Sponsor* | $15,000 (FMV: $750)
Gala Valet Sponsor* | $10,000 (FMV: $1,500)
Teddy Bear Hospital Sponsor* | $10,000 (FMV: $750)
Community Ticket Sponsor | $6,500 (FMV: $450)
Entertainment Main Stage Sponsor | $5,000 (FMV: $450)
Gala Centerpieces Sponsor | $5,000 (FMV: $300)
Designer Days Sponsor | $3,500 (FMV: $300)
Festival Feature Sponsor | $3,500 (FMV: $300)
Choose one:  Face Painting  SOLD Mrs. Claus’ Kitchen  SOLD Photos with Santa  Trains
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North Pole Info Booth Sponsor | $3,500 (FMV: $300)
Gala Mini-Tree and Wreath Lane Sponsor | $2,500 (FMV: $150)
Raffle Tree Sponsor | $2,500 (FMV: $150)
Benefactor Table Sponsor (Table of 10) | $3,000 (FMV: $750)
Table Sponsor (Table of 10) | $1,750 (FMV: $750)
Individual Tickets | $175 each (FMV: $75)
________tickets x $175 =
Total Commitment of:
SOLD
$ __________
SOLD
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SOLD
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$ __________
$ __________
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$ __________
$ __________
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SOLD
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Payment Method:
 Check (payable to Providence Portland Medical Foundation)
 Please send invoice.
Payment due by November 15, 2015.
 Credit Card. We will call you at your day phone number to obtain your credit card
information. Please do not fax or email your credit card information to our offices.
 *Cash sponsorships of $10,000+ include the option of a
Package B Tree Sponsorship: Festival provides tree and sponsor provides
team, decorations, and gifts totaling at least $1,750 for tree package.
If you are pledging at this level and would like to include this option,
please check the box to the left. An additional FMV of $380 will be included in
PLEASE MAIL, EMAIL, OR FAX
THIS FORM TO:
Providence Festival of Trees
3975 SW Mercantile Dr., Ste 205
Lake Oswego, OR 97035
503-216-2095 PHONE
503-216-6630 FAX
KATIE.COLHOFF@PROVIDENCE.ORG
www.providence.org/festivaloftrees
your acknowledgement.
Thank you for your generous support of Providence!