1. education
2. english as a second language

GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40
Regular Meeting of the Governing Board
May 14, 2015, 5:30 p.m.
Public Notice - Meeting Agenda
Revised
May 13, 2015
Notice of this meeting has been posted consistent with the requirements of A.R.S. §38-431.02.
The meeting’s location is the Board Room in the District Office, 7301 N. 58th Avenue, Glendale.
The Board reserves the right to change the order of items on the agenda, with the exception of public hearings, which are
scheduled for a specific time.
At the chair’s discretion, the Board may carry over consideration of any business not
concluded by 9:00 p.m. to the next regular meeting’s agenda. Governing Board members may participate via telephone
conference call if necessary. The Governing Board reserves the right to convene to executive session for the purpose of
obtaining legal advice from its attorney for any item listed on the agenda, in person or by telephone, pursuant to A.R.S. §38431.03(A)(3).
1. Call to Order
2. Opening Exercises
a. Offer of Spanish Interpretation
b. Moment of Silence
c. Pledge of Allegiance
d. Adoption of Agenda
e. Acting Clerk (if needed)
3. Special Recognition
a. Student Performance
Coyote Ridge Elementary School’s Fifth Grade Beginning Band will perform the following songs
under direction of Mr. Alan Wiseman:
Apache Warrior, by Norman Ward
Gymnopedie No. 1, by Erik Satie, arranged by Alan Wiseman
Boom-Boom Stomp!, by Les Taylor
b. Student Recognition
The Governing Board will recognize Ms. Sheila Rowe and participants in Coyote Ridge’s
NEW
Young Authors Project for the publication of their book, Perception.
4. Call to the Public
The public is invited to address the Board on any issue within its jurisdiction, subject to reasonable time, place and
manner restrictions. Governing Board members are not permitted to discuss or take legal action on matters raised
during open call to the public unless the matters are properly noticed for discussion and legal action. However, the law
permits Board members to do the following at the conclusion of the open call to the public: (a) Respond to criticism
made by those who have addressed the Board; (b) Ask staff to review a matter; or (c) Ask that a matter be put on a
future agenda.
Those wishing to address the Board should complete a “Call to the Public” form and submit it to the Board Secretary
prior to the start of the meeting. Each speaker will be provided three (3) minutes to address the Board, unless provided
other direction by the Board. At the outset of the speaker’s remarks, the speaker should state their name and the Board
requests that the speaker provide his/her address.
5. Consent Agenda
a. Approval of Minutes
The minutes of the April 9, 2015 Regular Meeting, and April 23, 2015 Special Meeting are
submitted for approval.
Individuals can access copies of documentation provided to the Board to substantiate administrations’ recommendations, i.e. reports, detailed information,
agreement documents, etc., the Friday before the Board meeting in each school’s office, the Superintendent's office, or on the Governing Board’s page of the
District’s website. Persons with disabilities may request reasonable accommodations by contacting (623) 237-7136 at least two days prior to the meeting.
Agenda for the May 14, 2015
Regular Meeting of the Governing Board
Page 2 of 4
b. Ratification of Vouchers
It is recommended the Governing Board ratify and approve the expense and payroll vouchers
as presented.
c. Acceptance of Gifts
It is recommended the Governing Board ratify and approve acceptance of gifts offered to the
District as presented.
d. Certified Personnel Report
It is recommended the Governing Board approve the employments, resignations, retirements,
REVISED
promotions, leaves of absence, and/or terminations of certified personnel.
e. Classified Personnel Report
It is recommended the Governing Board approve the employments, resignations, retirements,
promotions, leaves of absence, cancellations of employment, and/or terminations of classified
personnel.
f. Disposal of Surplus Property
It is recommended the Governing Board approve the items listed as surplus property and
grant permission to dispose of them through public auction, trade-in, or salvage company.
g. Travel
It is recommended the Governing Board approve employee requests for out-of-county travel as
REVISED
presented.
h. Intergovernmental Agreement
It is recommended the Governing Board approve the intergovernmental agreement with the
Arizona Department of Economic Security (ADES) for the provision of services to refugee
students as presented.
i.
Auxiliary Fund Balance Statement
It is recommended the Governing Board approve the Auxiliary Fund Balance Statement for
February 2015 as presented.
j.
Student Activity Fund Balance Statement
It is recommended the Governing Board approve the Student Activity Fund Balance Statement
for February 2015 as presented.
k. Workers’ Compensation Insurance Renewal
It is recommended the Governing Board approve the establishment of the excess insurance for
workers’ compensation with Safety National Casualty Company effective July 1, 2015, in the
amount of $69,417, as presented.
l.
Contract Renewals
It is recommended the Governing Board approve continuation of existing contracts for the
2015-2016 school year as presented.
m. Cooperative Agreements
It is recommended the Governing Board approve continuation of existing Cooperative
Agreements for the 2015-2016 school year as presented.
Agenda for the May 14, 2015
Regular Meeting of the Governing Board
Page 3 of 4
n. Sole Source Renewals
It is recommended the Governing Board approve continuation of existing Sole Source Awards
for the 2015-2016 school year as presented.
o. Lease Agreement Amendment
It is recommended the Governing Board approve the Amendment to the Lease Agreement with
Maricopa County for property at Discovery as presented.
6. Reports and Information Items
a. Employee Salary, Benefits and Working Conditions Negotiations Poll
Members of the Glendale Education Association Leadership Team will present results of a
REVISED
recent poll of employees regarding salary, benefits and working conditions negotiations
representation.
b. Fiscal Year 2016 Budget Requirements
Administration will provide the Governing Board with an update and overview of the impact of
the Arizona Legislature’s fiscal year 2016 budget, specifically the reduction to District
Additional Assistances (DAA).
7. Action Items
a. Policy Revisions – First Reading
It is recommended the Governing Board approve the first reading of proposed revisions to
policies GCCH – Professional Staff Bereavement Leave, and GCCC – Professional/Support Staff
Leaves of Absence Without Pay as presented.
b. Employment of Principal
It is recommended the Governing Board approve employment of Ms. Diane Pesch as the
Principal of Bicentennial North Middle School, salary and benefits commensurate with other
Principals.
c. Employment of Assistant Principal
It is recommended the Governing Board approve the promotion of Ms. Caitlyn Clark to
Assistant Principal of Don Mensendick Middle School, salary and benefits commensurate with
other Assistant Principals.
d. Employment of Assistant Principal
It is recommended the Governing Board approve the promotion of Ms. Monica Silva to
Assistant Principal of Desert Spirit School, salary and benefits commensurate with other
Assistant Principals.
e. Employment of Assistant Superintendent
It is recommended the Governing Board approve the employment of Ms. Cindy Segotta-Jones
as the Assistant Superintendent of Educational Services, salary and benefits commensurate
with other Assistant Superintendents.
f. Proposed Issues for Arizona School Boards Association’s 2016 Political Agenda
The Governing Board will discuss and consider taking action to approve proposed issues to
submit for consideration on Arizona School Boards Associations’ 2016 Political Agenda.
g. Revised Expenditure Budget #2
It is recommended the Governing Board approve the Fiscal Year 2014-15 Expenditure Budget
Revision #2 as presented.
Agenda for the May 14, 2015
Regular Meeting of the Governing Board
Page 4 of 4
h. Board Meeting Calendar
It is recommended the Governing Board approve a Board Meeting Calendar for the 2015-2016
school year.
i.
Employment of Assistant Principal
It is recommended the Governing Board approve the promotion of Ms. Christy Discello to
Assistant Principal of Desert Garden Elementary School, salary and benefits commensurate
with other Assistant Principals.
j.
Employment of Assistant Principal
It is recommended the Governing Board approve the employment of Ms. Stephanie Scott as
Assistant Principal of Coyote Ridge School, salary and benefits commensurate with other
Assistant Principals.
NEW
NEW
8. Executive Session
At this time, the Governing Board will consider voting to recess the special meeting in order to
convene to executive session for the following purposes:
a. Legal Advice
In accordance with A.R.S. § 38-431.03(A)(3) for the purpose of obtaining legal advice from the
attorney for the public body regarding the proposed revisions to the Assistant
Superintendents’ employment contract language.
9. Reconvene to Public Session
10. Action Items
a. Assistant Superintendent Contract
It is recommended the Governing Board approve the Assistant Superintendent Contract as
presented for the 2015-2016 school year.
11. Future Meetings and Events
a. Upcoming Meetings
The Governing Board will review the list of potential agenda topics for future Board meetings.
b. Agenda Item Requests
Governing Board Members will request items to be included on future meeting agendas for
discussion, information and/or action.
12. Summary of Current Events
a. Superintendent Report
The Superintendent will present a brief summary of current events.
b. Governing Board Report
Governing Board Members will present brief summaries of current events, as necessary.
13. Adjournment
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.A.
TOPIC:
Approval of Minutes
Ms. Elizabeth Powell, Executive Assistant
RECOMMENDED BY:
Mr. Joseph Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
The minutes of the April 9, 2015 Regular Meeting, and April 35, 2015 Special Meeting are
submitted for approval.
RATIONALE:
MINUTES OF THE REGULAR MEETING OF THE GOVERNING BOARD
School District No. 40 of Maricopa County, Arizona
District Office Governing Board Room
April 9, 2015
Present:
Ms. Mary Ann Wilson, President
Ms. Brenda Bartels, Clerk
Mr. Jamie Aldama, Member
Mr. Martin Samaniego, Member
Ms. Sara Smith, Member
Absent:
None
CALL TO ORDER
The meeting was called to order by Ms. Wilson at 5:30 p.m. She noted the presence of all five Board members,
constituting a quorum.
OPENING EXERCISES
Ms. Wilson welcomed the audience and thanked them for coming. She called for a moment of silence followed by the
Pledge of Allegiance.
Ms. Smith moved to adopt the agenda as presented and Ms. Bartels seconded the motion. Upon call to a vote, the
motion carried.
SPECIAL RECOGNITION
Student Performance Ms. Qiana Harris and Ms. Joelene Strickler lead students from Isaac E. Imes’ 21st Century
Community Learning Center Afterschool Drama Program in the recitation of two-voice poetry.
VISITOR QUESTIONS AND/OR COMMENTS
Ms. Gwen Parker addressed the Board to express her gratitude to the District for the experience and support she has
enjoyed during her tenure in Glendale.
CONSENT AGENDA
Mr. Samaniego moved to approve the consent agenda as presented and Ms. Bartels seconded the motion. Upon call to a
vote, the motion carried and the following items were approved:
Minutes:
The Board approved the minutes of the March 12, 2015 Regular Meeting, the March 26, 2015
Special Meeting, and March 26, 2016 Executive Session.
Vouchers:
The Board approved and ratified the expense and payroll vouchers as presented.
Acceptance of Gifts
The Board approved the following gifts and donations offered to the District:
Donor
DonorsChoose
Gift
Classroom “Teaching 21st Century Students, 21st Century Skills!”
program 4 Nexus 7 Tablets & Covers Est. Value $960
Mr. & Mrs. Jonathan Sanchez Used wheelchair & crutches nurses office
Target, Take Charge of
Education
$32.54 Gift to School
Robert Garcia
Donation of 3 bags peppermints, 2 bags cough drops, 1 case of
water nurses office
Desert Garden PTO
$102 Student Council Field Trips
American Express/Rowel
Gabriel Fulinara
$100 Music/Afterschool Programs
Target, Take Charge of
Education
$159.26 Gift to School
Coca Cola
$66.78 Employee Incentive Fund
American Express Foundation
/Virgil W. Stephens
$26 Gift to School
DonorsChoose
Classroom “Aggravation Remediation: Sensory Tools Enhance
Learning” project. Fluorescent Light Filters & Cyber Gel Squeeze
Balls Est. Value $142
Wells Fargo Community
Support Campaign/Teri P
Recipient
Jack
Landmark
Landmark
Bici North
Desert Garden
Imes
Horizon
Desert Spirit
American
Challenger
Minutes of the Regular Meeting
of the Governing Board
Zweygardtl
Target Take Charge of
Education
Recon Restoration (Mark
Edgerton)
Be Kind Project
Sunset Vista PTO
Maria Jones
Page 2
April 9, 2015
$230.76 Field Trips
Coyote Ridge
$41.78 Gift to School
Smith
36 t-shirts Read Across America Celebration Est. Value $200
1 box of 2 pocket folders
$650 Field Trips
4 boxes of 60 pk granola bars, 2 bottles Benadryl, 2 bottles Ibuprofen
for Nurses Office
2-60 pack boxes of Granola Bars for Nurses Office
$282 Student Council
Sunset Vista
Smith
Sunset Vista
Robert Garcia
Great Skate
Discover Financial Services
Pabustan, Joseph & Pledger,
Kristin
$207 Employee Incentive Fund
Halle Heart Children’s
Museum
$379.50 5th grade Field Trip
Kellogg’s
148 Happy Birthday Aprons Cafeteria Staff
Ashley Apicella
31 Glow Sticks Student Council Dance Est. Value $10
Challenger School PTSA
$449.11 JA Biz Town Trip
Target Field Trips Scholarship
America
$600 ELD Fieldtrip
Smuckers
7- $50 pre-paid debit cards Employee Incentive & food for meetings
Est. Value $350
Bernadette Cervantes
Fabric for teams for Field Day Est. Value $2.97
Sunset Vista PTO
$138.35 Field Trip
Horizon PTA
$590.20 Transportation for Field Trip
Walnut Canyon Press
1600 books for Read Across America Week Est. Value $3,500
Campbell’s
1 iTunes Gift Card, 5 Angry Birds Board Games Giveaway prizes for
students
Safeway
2-$20 Gift Cards Water, Snacks, Eggs for Field Day
DonorsChoose
Classroom “Chihuly Recycle Water Bottle Sculpture” Project. Est.
Value $229.43
Certified Personnel
Report
Bici North
Bici North
American
American
Burton
Food Service
Discovery
Challenger
Challenger
Food Service
Glendale Success Academy
Sunset Vista
Horizon
All Sites
Food Service
Glendale Success Academy
Horizon
The Governing Board approved the following employments, resignations, retirements,
promotions, leaves of absence, and/or terminations of certified personnel.
Resignation
Andrews, Ericia
Apuan, Nicholle
Benson, Ingrid
Bess, Renae
Bilbao, Angelee
Boehler, Ashley
Bolognini, Catherine
Brueske, Brittany
Burbank, Jessica
Butcher, Gabriella
Cacciatore, Alexandria
Carlisle, Sarah
Caro, Kellie
Cheney, Jevon
Cooper, Cody
Crawford, Katie
Crutchfield, Megan
Datema, Lisa
Davis, Robert
Darling, Stephen
Dengler, Danielle
Dewey, Sharon
Dougherty, Erinn
Dong, Maria
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Assistant Principal
Teacher
Personal
CNA
Personal
Personal
Personal
CNA
CNA
Personal
CNA
CNA
Personal
CNA
Personal
CNA
CNR
CNA
CNR
CNA
Moving
Personal
Personal
Personal
Personal
CNR
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
03/14/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/23/15
05/29/15
Minutes of the Regular Meeting
of the Governing Board
Eselgroth, Susan M.
Fay, Michelle
Fern, Jaclyn
Fenton, Kasey
Fisher, Sheryl
Flores, Alysia
Foppe, Christine
Foss, Stephanie
Foster, Heather
Gabel, Mary Margaret
Gess, Stacey
Ghosh, Tanaya
Giardina, Circe
Grantier, Erica
Hammond, Eric
Helmig, Kristen
Hendricks, Jelana
Hinojosa, Melinda
Hodge, Amy
Hughes, Lauryn
Hyatt, Taylor
Jamison, Bradley
Jimenez, Brittany
Kalle, Sallar
Karst, Stephany
Kehl, Amber
Kiger, Jaclyn
Koolman, Stephanie
Kloster, Madolyn
Kontak, Johnathan
Lang, Jeff
Laveroni, Caitlin
Leister, Carolyn
Lynn, Kelly
Madden, Joseph
Medema, Stephanie
Mesker, Erin
Metzgar, Brienne
Mordukhayev, Ilya
Mosley, Philip
Myers, Amber
Pace, Samantha
Pacheco, Mariela
Parker, Gwen
Perkins, Tracey
Pilsbury, Jolie
Pratt, Frances
Quinn, Marisa
Rathert, Allyson
Ressel, Richie
Richeson, Brittney
Rippel, Amy
Roberts, Virginia
Robinson, Alison
Robinson, Lisa
Roe, Maria
Saffert, Jennifer
Smith, Matthew H.
Shertzinger, Bailey
Stacy, Sarah
Stevenson, Danielle
Stockton, Melissa
Page 3
Assistant Principal
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Speech Language Pathologist
Teacher
Achievement Advisor
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Principal
Achievement Advisor
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Speech/Language Pathologist
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Director
Teacher
Teacher
Teacher
Teacher
Teacher
Achievement Advisor
Teacher
Teacher
Speech/Language Pathologist
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Assistant Principal
April 9, 2015
Personal
Personal
CNA
CNA
CNA
CNA
CNA
CNA
CNR
CNA
CNA
CNA
CNA
Personal
CNA
CNA
Personal
Personal
CNA
CNA
Personal
Personal
CNA
CNA
Career Change
Career Change
CNA
CNA
CNR
Personal
Personal
Moving
CNR
Personal
CNA
CNR
Personal
Personal
CNA
CNR
CNA
CNA
Personal
Employment
Moving
Personal
CNA
CNA
Personal
CNR
Personal
CNA
CNR
CNA
CNA
CNA
CNA
Personal
CNA
CNA
CNA
Personal
04/10/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/03/15
05/29/15
06/12/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/30/15
06/12/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/03/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/30/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/12/15
05/29/15
05/29/15
06/03/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
Minutes of the Regular Meeting
of the Governing Board
Thomas, Ashley
Trujillo, Rebekah
Vanzandt, Kelly
Villasenor, Jorge
Wahl, Katie
Walker, Brianna
Warntjes, Autumn
Weible, Shanna
Wilkerson, Chloe
Witt, Hannah
Page 4
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
April 9, 2015
CNA
CNR
CNA
CNA
CNA
Moving
CNR
Personal
CNR
Personal
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
Personal
03/20/15
CNA = Contract Not Accepted
CNR = Contract Not Returned
Correction to Resignation
Banks, Allen*
Teacher
*Revised resignation date
Rescind Resignation
Crisp, Kristen
Achievement Advisor
06/12/15
Retirement
Diaz, Melinda*
Langer, Rosanne*
Sanders, Cheryl*
*Entering Phased Retirement in 15/16 School Year
Guest Teacher – New Hire
Guest Teacher
Cable, Carmen A.
03/26/15
Guest Teacher – Re-Hire
Kilbride, Susan B.
Mollica, Susan J.
Guest Teacher
Guest Teacher
03/06/15
03/11/15
Meyer, Nancy S.
Guest Teacher
Hill, Barbara
Lindebak, Sydney
Piatt, Ann Marie
Rohr, Kim
Achievement Advisor
Teacher
Achievement Advisor
Achievement Advisor
Guest Teacher – Resignation
Personal
03/11/1
Reduction in Force
Position Elimination
Decrease in Enrollment
Position Elimination
Position Elimination
06/12/15
05/29/15
06/12/15
06/12/15
Returning from Phased Retirement
Graca, Glen
Owens, Bonnie
Blake, John
Camacho, Elisha
Colburn-Wyatt, Samantha
Crenshaw, Kathy
Crisp, Kristen
Dean, Flora
Dresback, Nathan
Everhart, Ruth
Flandrau, Ashley
Fortner, Delinda
Gironda, Janet
Grzyb, Breanne
Horn, Leonard
Javellana, John
Non-Administrative Contract Renewal
Teacher
Teacher
Teacher
Psychologist
Achievement Advisor
Parent Trainer
Teacher
Teacher
Teacher
Teacher
Lead Librarian
Teacher
Technology Integration Specialist
Social Emotional Learning Specialist
Minutes of the Regular Meeting
of the Governing Board
Johnson, Jo
Piatt, Ann Marie
Pfeifle, Jaime
Tejada, Maria
Thill, Kimberlee
Turner, Rodney
Classified Personnel
Report:
Page 5
April 9, 2015
Teacher
Achievement Advisor
Teacher
Teacher
Social Emotional Learning Specialist
Technology Integration Specialist
The Governing Board approved the following employments, resignations, retirements,
promotions, leaves of absence, and/or terminations of classified personnel.
Arenivaz III, Lorenzo
Becerra, Noel
Chavez Apodaca, Griselda
Espericueta, Mariana
Frank, Mark
Godinez, Carlos
Griego, Sabrina
Hernandez-Chavez, Jonathan
Lawrence, Nicola
Maciel, Dora
Soza, Manuel
New Employment
Substitute Cleaner
Substitute Cleaner
Food Service Specialist
Substitute Food Service Worker
Warehouse Delivery Driver
Substitute Cleaner
Substitute Food Service Worker
Substitute Cleaner
Substitute Bus Operator
Food Service Manager
Substitute Cleaner
$9.79
$9.79
$10.03
$8.44
$12.53
$9.79
$8.44
$9.79
$13.49
$14.21
$9.79
03/23/15
03/23/15
03/23/15
03/23/15
04/13/15
03/23/15
03/24/15
03/23/15
03/17/15
03/23/15
03/24/15
Gonzalez, Ruth
Marrufo, Norberta
Rehire
Substitute Classified
Substitute Cleaner
$9.32
$9.79
03/17/15
03/02/15
Ford, Deborah L.
Reed, Bethany C.
Additional Position
Substitute Educational Assistant
Substitute Educational Assistant
$9.55/$11.35
$9.55/$11.35
03/09/15
03/06/15
Westmoreland, James
Marruffo, Blanca
Soto, Sonia
Increase in Hours
Food Service Worker
Food Service Worker
Food Service Worker
$9.39
$9.39
$8.44
03/24/15
03/30/15
03/23/15
Urias, Maria
Decrease in Hours
Food Service Worker
$9.37
03/24/15
Bounds, Patricia
Gomez, Patricia
Hunt, Dwight
Loza, Maricela
Miller, Lela Kaye
Thompson, Craig
Urias, Maria
Resignation
Student Information Coordinator
Food Service Specialist
Crossing Guard/Lunch Monitor
Cleaner
Food Service Worker
Senior Programmer
Food Service Worker
Employment
Personal
03/25/15
03/11/15
04/09/15
03/27/15
03/23/15
03/20/15
03/27/15
Crutchley, Daniel
Hernandez, Celia
Ross, Patricia
Salazar, Margarita
Retirement
Food Service Specialist
Educational Assistant
Food Service Specialist
Food Service Manager
Adams, Heather A.
Burnett, Janice
Culligan, Taylor
Garcia-Rivera, Wendy
Michael, Alexis
Remove from Sub List
Substitute Educational Assistant
Substitute School Bus Operator
Sub Extended Day
Substitute Educational Assistant
Sub Cleaner
Personal
Employment
Employment
Personal
06/09/14
05/28/15
05/28/15
05/28/15
Personal
Personal
Personal
Personal
Personal
03/19/15
03/18/15
10/30/14
03/13/15
02/04/15
Minutes of the Regular Meeting
of the Governing Board
Page 6
April 9, 2015
Nadasi, JoAnn O.
Neideffer, Roger D.
Leave of Absence
Food Service Worker
Warehouse Delivery Driver
10/28/14 –
01/05/15 –
Armendariz, Maria
Atilano, Concepcion
Bojorquez, Amalia
Bustamante, Maria
Carballo, Petra
Cardona, Maria
Carrillo, Alicia
Castillo, Petra
Cervantes, Gabriela
De Carrillo, Veronica
De La Cruz, Zapata, Lorena
Escobar, Marina
Gallegos, Norma
Garcia, Monique
Grageda, Martha
Gutierrez, Rita
Hernandez, Atanacio
Hinojosa, Lydia
Landeros, Amalia
Lira De Zavala, Martina
Mendoza, Yolanda
Miller II, Robert
Monge, Yadira
Mora, Perla
Moreno, Maria
Moscayra, Fidelia
Mota de Favela, Maria
Navarro, Rosalba
Padilla, Maria
Perez, Henry
Perez, Sonia
Ramirez, Martha
Reyes, Maria
Rosales, Olga
Sigala, Alicia
Siordia, Teresa
Swenson, Rosalie
Urbano, Silverio
Valencia, Maria D.
Velarde, Alfonso
Villanueva, Leonarda
Position Change
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
Cleaner I to Cleaner II
$9.79
$9.96
$9.79
$9.79
$9.79
$9.79
$9.79
$9.79
$9.79
$9.79
$9.79
$9.79
$10.49
$9.79
$10.13
$9.79
$9.79
$9.79
$9.79
$9.79
$10.31
$9.79
$9.79
$9.79
$9.79
$9.79
$10.49
$10.49
$10.49
$9.79
$9.79
$9.79
$9.79
$10.49
$10.49
$10.49
$9.79
$10.49
$9.79
$10.13
$9.79
Disposal of Surplus
Property
Travel
Auxiliary Fund
Balance Statement
Student Activity Fund
Balance Statement
03/04/15
08/03/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
03/30/15
The Board approved the items listed as surplus property and grant permission to dispose of them
through public auction, trade-in, or salvage company.
The Board approved employee requests for out-of-county travel.
The Governing Board approved the Auxiliary Fund Balance Statement for January 2015 as
presented.
The Governing Board approved the Student Activity Fund Balance Statement for January 2015
as presented.
Minutes of the Regular Meeting
of the Governing Board
Page 7
April 9, 2015
REPORTS AND INFORMATION ITEMS
National School Boards
Association Annual
Conference
Mr. Quintana, Ms. Wilson, Ms. Smith and Ms. Smith shared one highlight they took away from
attending the National School Boards Association Annual Conference.
Science, Technology,
Engineering, and Math
Instructional Materials Administration provided the Governing Board with a report on the process of materials selection
for Science, Technology, Engineering, and Math (STEM) instruction. Ms. Tommie Miel, Ms.
Monica Silva, and Ms. Elizabeth Powell reviewed the following presentation:
GESD
SCIENCE, TECHNOLOGY,
ENGINEERING, AND MATHEMATICS
CURRICULUM
GENERAL OVERVIEW

Purpose: Provide curriculum resources to students
which prepare them for the future.
Governing Board Presentation
April 9, 2015
STEM RESEARCH COMMITTEE

Teachers from multiple grade levels

Parents

District Office Representatives
MATERIALS REVIEW
Committee reviewed four submissions
Initial review yielded little enthusiasm
 Previously we indicated that we would purchase
supplemental materials.
 Upon further consideration it was determined
that more resources needed to be examined.



Committee work ensued over 18 months

Continuing the work
ESTABLISHED CRITERIA
Alignment to AZ Science and Next Generation
Science Standards
 Project Based Learning
 21st Century Skills
 STEM content area integration
 Revised Teaching Observation Protocol (RTOP)

Minutes of the Regular Meeting
of the Governing Board
Page 8
April 9, 2015
ACTION ITEMS
Administrative Contract
Renewals
Mr. Quintana recommended the Governing Board approve the renewal of administrator
employment contracts for the 2015-2016 school year. Ms. Bartels moved to approve the
recommendation as stated and Mr. Samaniego seconded the motion. Upon call to vote, the
motion carried.
Classified Staff
Employment Renewals Mr. Quintana recommended the Governing Board approve the employment renewal of classified
staff members for the 2015-2016 school year as presented.
Mr. Samaniego inquired about the different timelines used for classified versus administrative
versus certified employees to return contracts. He asked if there were any legal restrictions
preventing us from extending 30 days to all employees to return their contracts. Ms. Smith
suggested doing an informal survey among classified staff to collect their feedback regarding this
practice.
Mr. Samaniego moved to approve the recommendation as stated and Ms. Bartels seconded the
motion. Upon call to vote, the motion carried.
Employment of
Principal
Mr. Quintana recommended the Governing Board approve the promotion of Ms. DeAnza Baker to
Principal of Melvin E. Sine Elementary, salary and benefits commensurate with other principals.
Mr. Samaniego moved to approve the recommendation as stated and Mr. Aldama seconded the
motion. Upon call to vote, the motion carried.
FUTURE MEETINGS AND EVENTS
Future Meetings:
The Board reviewed the list of upcoming meetings and planned agenda items.
On April 23rd, the Governing Board will convene for the special meeting. The meeting will begin
at 4:00 p.m., with a Board Workshop, followed by the business portion of the meeting to begin at
6:00 p.m. Mr. Quintana noted the business portion of that meeting would be limited to those
items that are timely in nature and necessary at that time.
Agenda Item Requests: Governing Board Members were given the opportunity to request items to be included on future
meeting agendas for discussion, information and/or action.
Mr. Aldama requested an item be placed on a future agenda to allow the Board to discuss the
naming of District schools.
Ms. Wilson requested a report on the creation of the District’s Foundation.
Ms. Smith requested a report with feedback from students about their experiences with the
AzMERIT test.
Ms. Wilson noted Board members can contact Ms. Powell with requests at any time.
SUMMARY OF BOARD AND SUPERINTENDENT CURRENT EVENTS
Mr. Quintana reported the first Classified professional development session had been conducted yesterday, and appears
to have been well-received by those who attended.
Mr. Aldama thanked GESD’s employees for their hard work and service to the District. He also shared he is hosting an
event April 25th from 9 a.m. – 2 p.m. at Bonsall Park, in which children will receive fishing licenses, fishing poles, and a
fishing workshop. The Park is located on 59th Avenue and Bethany Home Road.
Ms. Smith complimented Administration on the Business Partners Breakfast held earlier in the week. She encouraged
them to include our local churches in future events of this nature.
Ms. Bartels also commented on the Business Partners Breakfast.
Minutes of the Regular Meeting
of the Governing Board
Page 9
April 9, 2015
Ms. Wilson announced beginning with the next meeting, the Board would be streaming a live video feed of meetings on
YouTube.
ADJOURNMENT
Ms. Smith moved to adjourn the meeting and Ms. Bartels seconded the motion. Upon call to a vote, the motion carried
and the regular meeting adjourned at 6:4 p.m.
Submitted by:
Elizabeth Powell, Executive Assistant
Approved By:
Brenda Bartels, Clerk of the Board
Date:
May 14, 2015
MINUTES OF THE SPECIAL MEETING OF THE GOVERNING BOARD
Glendale Elementary School District No. 40 of Maricopa County, Arizona
District Office Board Room
7301 N. 58th Avenue, Glendale, AZ 85301
March 5, 2015
Present:
Ms. Mary Ann Wilson, President
Ms. Brenda Bartels, Clerk
Mr. Jamie Aldama, Member
Mr. Martin Samaniego, Member
Ms. Sara Smith, Member
Absent:
None
CALL TO ORDER/ROLL CALL
The meeting was called to order by Ms. Wilson at 4:00 p.m. She noted for the record the presence of all five Board
members present, constituting a quorum.
OPENING EXERCISES
Mr. Quintana noted administration would like to pull the Assistant Superintendent’s contracts from item 5.A. to allow time
to gather information in response to Board members’ questions related to the document.
Ms. Smith moved to adopt the agenda as presented and Ms. Bartels seconded the motion. Upon call to a vote, the
motion carried.
GOVERNING BOARD WORKSHOP
Mr. Quintana explained in general the work the Executive Team has engaged in since the last workshop to streamline the
District’s various goal plans into a cohesive, singular document, the District’s Master Plan.
Dr. Wright had the Board review the results from the Board self-evaluation session completed in a previous workshop.
The Board was asked to review the ratings and consider if they are still comfortable with the ratings assigned previously.
Some questions were raised about the Board doing this at this point, as they had already completed this process at the
last workshop. Dr. Wright explained the purpose was to ensure the direction of the Master Plan aligns with what the
Board wishes to see. Mr. Quintana suggested providing the Board with the goals developed by the Executive Team in
response to the direction provided by the Board in previous workshops.
Ms. Wilson pointed out at the last workshop, the Board decided it would be working on its own goals for itself at this
session.
The first suggestion was for a goal related to Board member attendance at Board meetings, to come to meetings familiar
with the agenda and prepared to vote, i.e., The Governing Board will have a 97% attendance rate. This goal correlates to
A.3. Board members come to meetings thoroughly familiar with the agenda and relevant materials. Mr. Samaniego
commented that the goal should be for a 100% attendance rate, so the Board is always striving for 100%, but changing it
to 100% attendance at all regular meetings.
Suggested Board Goal: The Governing Board will have a 100% attendance rate at all regular meetings.
Mr. Samaniego noted the policy related to agenda distribution is for the Board to receive agendas five or six days in
advance of a meeting. Mr. Quintana clarified the policy by reading it. The current policy is for regular meeting agendas to
be distributed not less than 24 hours prior to the meeting, but whenever possible, six days prior to the meeting. Mr.
Quintana commented that there needs to be cross training among staff to ensure agendas are prepared within the given
timeline.
Suggested Board Goal: The Governing Board will receive agendas and backup documents six (6) days in advance
of every meeting.
The Executive Team was given the opportunity to provide feedback regarding the feasibility of them being able to provide
information for agendas within these timelines.
Minutes of the Special Meeting
of the Governing Board
Page 2
March 5, 2015
Mr. Aldama suggested Mr. Quintana meet with individual Board members on a bi-weekly basis to address any questions
they may have regarding agenda items or any other matters. Ms. Bartels suggested adding to the policy that the
Superintendent contact each Board member the Monday prior to the meeting to see if there are any questions.
Mr. Aldama included the possibility of meeting with staff as well as the Superintendent. Dr. Wright commented that
communication with Board members should be done through the Superintendent. Mr. Aldama felt staff should be able to
reach out to Board members directly. Ms. Smith shared it had been her experience that when there is free
communication between staff members and Board members, it’s created more issues than when communication is
funneled through the Superintendent. Dr. Wright agreed this is the best course of action, as the communication should be
made through the individual who the Board can hold accountable.
Ms. Smith suggested the Board revisit its operating protocols. Ms. Wilson said this could possibly be made a goal, to
review operating protocols annually.
Suggested Board Goal: The Governing Board will review its Operating Protocols annually.
Suggested Board Goal: Orientation for new Governing Board members will be improved.
Suggested Board Goal: Improve the structure for Board-Superintendent communication.
Mr. Aldama reiterated his request for the Superintendent to have standing bi-weekly meetings scheduled with individual
Board members.
The Board was asked for direction moving forward.
The expectations for the next workshop:
- Continue conversation regarding Governing Board’s Goals
- Dr. Wright’s suggestions for goals
- Review Superintendent/Executive Team goals draft (Superintendent’s Goals section of Master Plan)
Ms. Wilson suggested having the next workshop session prior to a regular Board meeting. Mr. Samaniego commented in
his experience having a full-day retreat workshop might be more productive and effective than broken up into multiple
shorter meetings. Mr. Quintana offered the possibility of meeting once or twice annually for a day-long retreat.
The Board will have a shorter workshop session to finish discussion of goals and look at administrations plan. Once
completed, then a 4-6 hour full day retreat can be held.
Mr. Quintana will work with Ms. Wilson to determine the feasibility of conducting a two hour workshop on April 9th starting
at 5:00 p.m. prior to the regular meeting scheduled that evening.
Mr. Quintana provided the Board with a written progress report for his performance goals. Board members were asked to
contact Mr. Quintana with any questions. The Executive Team is preparing a progress report on the strategic goals. The
Board was asked if it preferred the report in an update or during the meeting. The Board preferred the report to be made
through the Board Update.
Ms. Smith asked that the progress report be included with the meeting’s minutes. The report is attached to the minutes.
ACTION ITEMS
Certified Personnel
Report
Mr. Quintana recommended the Governing Board approve the employments, resignations,
retirements, promotions, leaves of absence, cancellations of employment, terminations, and/or
contract renewals of certified personnel. Ms. Bartels moved to approve the recommendation as
stated and Ms. Smith seconded the motion. Upon call to vote the motion carried and the
following certified personnel items were approved:
Thill, Kimberlee
Mayer, Sharon
New Employment
Social Emotional Learning Specialist
Teacher
Abou Daher, Rita
Teacher
$10,454.15
$12,151.86
03/09/15
02/17/15
Education
05/29/15
Resignation
Minutes of the Special Meeting
of the Governing Board
Page 3
Akins, Darla
Barrett, Lindsey
Blume, Melissa
Brown, Travis
Collazo, Rosalinda
Conklin, Deborah
Crisp, Kristen
Cross, Lisa
Gorton, Danielle
Hernandez, Maria
Holmes, Natalie
Martinez, Michelle
Mayer, Sharon
Menaker, Noah
Moore, Bethine
Nairn, Jennifer
Ostermeyer, Emily
Peterson, Timothy
Potter, Chelsea
Reid, Marie
Spencer, Caitlan
Stager, Donald
Thompson, Gizelle
Wong, Jessica
Wymer, Amanda
Young, Rachel
Teacher
Teacher
Teacher
Teacher
Achievement Advisor
Teacher
Achievement Advisor
Achievement Advisor
Achievement Advisor
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Psychologist
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Corallo, Laurie M.
Ford, Derrick T.
McKenzie, Kate C.
Guest Teacher
Guest Teacher
Guest Teacher
Chambers, Twila J.
Guest Teacher
March 5, 2015
Phased Retirement ParticipantPersonal
Personal
Moving
Personal
Personal
Personal
Personal
Personal
Personal
Personal
Personal
Education
Personal
Education
Personal
Personal
Personal
Moving
Moving
Personal
Moving
Moving
Personal
Moving
Personal
Moving
05/29/15
05/29/15
05/29/15
05/29/15
06/12/15
04/24/15
06/12/15
06/12/15
06/12/15
05/29/15
05/29/15
05/29/15
02/25/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
06/03/15
05/29/15
05/29/15
05/29/15
05/29/15
05/29/15
02/20/15
05/29/15
Guest Teacher – New Hire
02/26/15
02/26/15
02/20/15
Guest Teacher – Re-Hire
02/19/15
Employee Contracts and
Work Agreement
Mr. Quintana recommended the Governing Board approve the employee contracts and work
agreement as presented for the 2015-2016 school year. Ms. Smith moved to approve the
recommendation with the exception of the Assistant Superintendent Contracts. Ms. Bartels
seconded the motion. Upon call to vote, the motion carried.
Resolution
Mr. Quintana read the agenda item brought forward at Ms. Bartels request: The Governing
Board will discuss and consider taking action to approve the resolution regarding the
Governor’s Executive Budget proposal.
Mr. Aldama stated his support for the resolution.
Ms. Smith inquired about the semantics of signing off on the certification Ducey is calling for
school business managers to say that the school district has reduced non-classroom spending
by the required amount.
Mr. Aldama moved to approve the resolution as stated and Ms. Bartels seconded the motion.
Upon call to vote, the motion carried.
ADJOURNMENT
Ms. Smith moved to adjourn the meeting and Ms. Bartels seconded the motion. Upon call to a vote, the motion carried
and the special meeting adjourned at 6:34 p.m.
Minutes of the Special Meeting
of the Governing Board
Page 4
March 5, 2015
Submitted by:
Elizabeth Powell, Executive Assistant
Approved By:
Brenda Bartels, Clerk of the Board
Date:
March 12, 2015
2014-2015 Superintendent’s Performance Goals
The Performance Goals assigned to me by the Governing Board for 2014-15 are provided for your reference below.
Next, I’ve included a timeline to give background information about how and when the goals were developed and
assigned. Finally, a status report is provided regarding progress towards these goals. Each goal area’s update is
summarized in blue print beneath it.
Performance Goals
Reports on progress towards strategic and performance goals will be made quarterly, beginning at the end of September. The progress reports will be made via the Board
Update; the following meeting’s agenda will have the goals as a discussion item to allow Board members to ask questions or provide feedback. Performance goals’ discussion
will be in executive session, strategic goals’ discussion will take place in public session.
Goal Area One: Strategic Goals
The Superintendent will set SMART District strategic goals:
The Board will have the opportunity to provide input on the goals, either through workshops, one on one, or via the Board Memo.
-
High academic achievement expectations must be established and communicated throughout the District, to all stakeholders and the community.
-
The Governing Board will be provided with copies of each school’s strategic goals and plans and will receive regular updates on progress towards
goals.
-
Performance and Strategic Goals will be placed on Board meeting agendas for discussion on a quarterly basis.
-
Prior to the August 14th Regular Meeting, the Superintendent will seek input from each Board member on the Strategic Goals he will propose. The
proposed Strategic Goals will be presented to the Board at the August 14, 2014, Regular Meeting for discussion and approval.
-
In future years, this process will be completed prior to April 30th of the end of the school year to be available for summer planning activities.
Goal Area Two: Business/Community Partnerships
The Superintendent will develop and implement strategic short-term and long-term SMART goals to move the District forward in its outreach to the
community, and business (public and private) partnerships. As part of this, the Board will receive details on a regular basis regarding progress towards
these goals.
Goal Area Three: Communication
The Superintendent will develop and implement a system for tracking and responding to Board Member inquiries and requests in a timely manner. Part
of the tracking will include designating the venue for the response, i.e. Board meeting, Board update, email, individual meeting, etc.
Goal Area Four: Parental Involvement
The Superintendent will establish uniform standards for parental involvement District-Wide.
Goal Area Five: Monthly Reports
The Superintendent will require all principals to submit a monthly report for their site to include information regarding business and community partnerships; parental
involvement; communications; academic achievement; and professional development. These reports will be provided to the Board each month, opposite from a week when
there is a Board update.
Minutes of the Special Meeting
of the Governing Board
Page 5
March 5, 2015
Timeline/Progression
July 10, 2014 – Executive Session held to complete Summative Evaluation for 2013-14 school year. Following the Executive Session, Mr. Quintana was
given the Board’s first three Performance Goals for the new school year.
July 23, 2014 – Reconvened Executive Session to continue work on Summative Evaluation and 2014-15 Performance Goals. Decision made to forgo
the evaluation and focus on goals, with discussion to continue in Executive Session prior to the August 14th meeting.
August 14, 2014 – Goals four and five developed during Executive Session and communicated to Mr. Quintana. It was determined the Board would
work out some of the confusion/issues related to the Superintendent’s performance evaluation process, the Superintendent’s performance pay criteria,
and performance/strategic goal setting in a workshop to be scheduled in the near future.
In public session, Mr. Quintana presented a draft of proposed strategic goals for the Board to provide feedback prior to finalization.
September 24, 2014, October 21, 2014, and November 20, 2014 – Workshops facilitated by Dr. Bill Wright conducted. Discussion focused on the
Board’s self-evaluation, priorities/goals and development of a District long-term master plan.
December 8, 2014, December 18, 2014, and January 29, 2015 – Superintendent presented goal progress report in public session December 8th.
Executive Session convened to begin deliberating formative evaluation, and 2013-14 performance pay. Work was carried over to December 18, 2014
and completed January 29, 2015
Performance Goal Progress Report
Reports on progress towards strategic and performance goals will be made quarterly, beginning at the end of September. The
progress reports will be made via the Board Update; the following meeting’s agenda will have the goals as a discussion item to allow
Board members to ask questions or provide feedback. Performance goals’ discussion will be in executive session, strategic goals’
discussion will take place in public session.
Goal Area One: Strategic Goals
The Superintendent will set SMART District strategic goals:
- The Board will have the opportunity to provide input on the goals, either through workshops, one on one, or via the
Board Memo.
The strategic goals were presented to the Board on August 14th for discussion and feedback. Prior to that meeting, I
spoke to Board members individually to collect input and suggestions. Following the meeting, I also met with Ms.
Smith and Ms. Bartels regarding their suggestions for refining the goals. Following the collection of the Board’s
feedback, strategic goals were rolled out to administrators for use in the 2014-15 school year.
Currently, multiple goal plans are in existence within the District, including:
-
Superintendent’s Performance Goals
District Strategic Goals
Board Priorities/Goals
Strategic Planning BHAGS
Individual Site Continuous Improvement Plans
There are significant overlaps among and between each of these goals. The Executive Team has collated the goals
from all of these various sources into one document aligned with the Board’s priorities. We have an outside
consultant working with the Board and Superintendent to develop one final, comprehensive Master Plan as the
singular document to guide the District’s next three to five years.
-
High academic achievement expectations must be established and communicated throughout the District, to all
stakeholders and the community.
I have ensured in all of my messages (Weekly Memo, Leadership Team Meetings, Welcome Back Celebration, Staff
Update, etc.) that high academic expectations are emphasized.
The Executive Team has engaged in discussions with principals regarding clear academic alignment, expectations
and standards. As a result of these discussions, we are developing the GESD Learning Structure to articulate the
common language we will all use to ensure uniform practices across the District.
I have communicated the expectation that Principals and Assistant Principals must spend a minimum of two hours
every day in classrooms monitoring instruction and providing teachers with timely feedback.
I am regularly involved in discussions and decision-making in the area of Curriculum and Instruction to personally
assure the high academic expectations the Board wishes to see. As a result of my involvement, the framework for the
Minutes of the Special Meeting
of the Governing Board
Page 6
March 5, 2015
GESD Learning Structure has been created, the explicit support to schools has been provided, targeted interventions
have been implemented for students, and the Master Schedule expectations have been clarified.
Classroom audits were conducted at our four D schools. The audit findings were shared in detail with each site’s
administrative team, followed by the instructional staff, and plans developed to address any deficiencies the audits
identified. In addition, we instituted a direct coaching model to intensify support for these schools. We are monitoring
the progress that’s been made since the initial audit was completed. On a regular basis, the Executive Team reviews
the progress and resources needed at all D schools, to include staff changes. We are using the principal and teacher
performance evaluation systems aggressively to raise accountability.
The Governing Board will be provided with copies of each school’s strategic goals and plans and will receive regular
updates on progress towards goals.
The plans have been gathered and will be posted on the Board’s secure site for access.
-
Performance and Strategic Goals will be placed on Board meeting agendas for discussion on a quarterly basis.
A timeline has been developed and dates calendared for quarterly Board discussions/reviews of goals. A progress
report on the Superintendent’s Performance Goals was presented to the Board at the December 8th meeting. A
second update is provided in March. The Board will be provided with a progress report on the District’s Strategic
Goals in March as well.
The Board Update was restructure to ensure the Board regularly receives information and updates related to each of
the goal areas. When the District’s various different plans and goals have been culminated into a singular Master
Plan, this will also result in a more streamlined and effective system for reporting progress.
-
Prior to the August 14th Regular Meeting, the Superintendent will seek input from each Board member on the
Strategic Goals he will propose. The proposed Strategic Goals will be presented to the Board at the August 14, 2014,
Regular Meeting for discussion and approval.
These requests were all met in the process completed to develop this year’s strategic goals.
-
In future years, this process will be completed prior to April 30th of the end of the school year to be available for
summer planning activities.
A timeline has been established and dates calendared for the goal-setting process to be completed annually. A draft
of goals for 2015-16 will be provided to the Board in early April, to be placed on the April 23rd Special Meeting agenda
for the Board to approve. The goals that will be recommended will be in alignment with the Master Plan being
developed with Dr. Wright.
Goal Area Two: Business/Community Partnerships
The Superintendent will develop and implement strategic short-term and long-term SMART goals to move the District
forward in its outreach to the community, and business (public and private) partnerships. As part of this, the Board will
receive details on a regular basis regarding progress towards these goals.
Within the strategic goals developed at the start of the year is a goal and action steps specific to building the District’s
business and community partnerships.
Goal: By November 2014, the District will enhance and increase efforts to maintain two-way communication with
business partners and to increase business partnerships.
Action Steps:

Identify District needs that may be supported by current and potential business partners.

Identify ways the District can support business partners.

Plan and host quarterly breakfasts to meet with community/business partners, beginning in November, 2014.
In response to this goal, we have completed the assessment of school needs that can be supported through partnerships.
The list that was generated was shared at our inaugural business partners’ breakfast in November (see below).
Minutes of the Special Meeting
of the Governing Board
Page 7
March 5, 2015
The next business breakfast is scheduled to be held April 7th.
As part of the master planning work being done, we are developing goals to build the District’s partnerships and
community engagement that are more long-term in nature.
Minutes of the Special Meeting
of the Governing Board
Page 8
March 5, 2015
Through our recent involvement in Glendale Rotary, a community member has expressed interest in initiating the legal
work to establish an educational foundation for the District.
We are regularly a visible presence at Glendale Chamber of Commerce events and sit on the Board of Directors. More
recently, we have engaged the Chamber’s Executive Director in discussions to further develop the relationship between
the District and the Chamber in order to further both organizations’ missions for the benefit of the entire Glendale
community.
Goal Area Three: Communication
The Superintendent will develop and implement a system for tracking and responding to Board Member inquiries and
requests in a timely manner. Part of the tracking will include designating the venue for the response, i.e. Board meeting,
Board update, email, individual meeting, etc.
We have developed and implemented a system for tracking and sharing Board member inquiries. We are still in the
process of looking for ways to refine protocols to ensure the log captures all communications not coming through the
Superintendent’s Office.
Goal Area Four: Parental Involvement
The Superintendent will establish uniform standards for parental involvement District-Wide.
Uniform Standards for Parental Involvement were established and rolled out to administrators at the start of the school
year. We have performed periodic surveys throughout the year to check how comprehensively the standards are being
adhered to at each site. We are tracking the information and following up with schools that still have work to do to meet
these expectations.
At the end of the year, we will be revisiting these standards to identify adjustments that can be made before the start of
the 15-16 school year that will raise the bar in this respect.
As mentioned below, information regarding parental involvement are also a part of the monthly principal reports to the
Board.
Goal Area Five: Monthly Reports
The Superintendent will require all principals to submit a monthly report for their site to include information regarding business and
community partnerships; parental involvement; communications; academic achievement; and professional development. These reports
will be provided to the Board each month, opposite from a week when there is a Board update.
We have developed and implemented a system for principals to submit monthly reports to the Board according the goal’s
direction. We will continue to make adjustments in our procedures to refine this process for optimum reporting.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
5.B.
TOPIC:
Ratification of Vouchers
SUBMITTED BY: Ms. Jill Winn, Accounting Budget Supervisor
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the expense and payroll vouchers as presented.
RATIONALE:
In accordance with A.R.S. § 15-321G, the expense and payroll vouchers must be approved and
ratified by the Governing Board. The attached vouchers summarize expense and payroll warrants
that were issued by Glendale Elementary School District and reviewed by the Clerk of the Governing
Board.
2014-2015 Fiscal Year Expense Vouchers:
DATE
VOUCHER #
AMOUNT
03/19/2015
2096
$231,961.91
2014-2015 Fiscal Year Payroll Vouchers:
DATE
VOUCHER #
AMOUNT
03/24/15 1018
$2,779,362.75
03/19/2015
03/19/2015
03/26/2015
03/23/2015
2097
2098
2099
2100
$2,402.44
$110,625.63
$177,682.95
$168.43
03/26/15
03/26/15
03/27/15
04/09/15
03/26/2015
03/26/2015
2101
2102
$2,865.73
$11,528.34
04/02/2015
04/02/2015
04/02/2015
2103
2104
2105
$1,249,848.19
$222,208.90
$600.61
04/09/2015
04/09/2015
04/16/2015
04/16/2015
2106
2107
2108
2109
$363,684.61
$131,288.89
$92,006.74
$134,038.94
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
44
45
46
47
04/07/15 1019
Capital
$165,336.91
$2,468.32
$764.97
$132,272.58
$2,597,297.56
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.C.
TOPIC: Acceptance of Gifts
Ms. Jill Winn, Accounting Budget Supervisor
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve acceptance of the following gifts offered to the
District, as presented.
RATIONALE:
Donor
Box Tops for Education
Joanne Henning
Scholastic Book Fairs
Interstate Studio & Publishing
Quill Corp
University of Arizona
Cooperative Extension
Coca Cola
Coca Cola
DonorsChoose
DonorsChoose
DonorsChoose
DonorsChoose
Robert A. & June A. Chartrand
DonorsChoose
DonorsChoose
Coca Cola
Desert Garden PTO
Dorian Studios
Peter Piper Pizza
Box Tops for Education
Coca Cola
Office Depot/Staples
Peter Piper Pizza Fundraiser
Coca Cola
Dole Foods
Peter Piper Pizza
Virginia G. Piper
Smart Foods
Horizon PTA
Coca Cola
Gift
$100.90 Gift and Donations
Saxophone, Trumpets & cases Est. Value $300
95 Books Est. Value $3,800
$272 Student Incentives and Supplies
Snacks to be used for staff meetings
Recipient
American
American
American
Bicentennial South
Bicentennial South
Raised Garden and Soil Est. Value $375
Bicentennial South
$18.58 Employee Incentive Fund
$18.55 Employee Incentives
Classroom “Inspiring Challenging Readers” Project Est.
Value $67
Classroom “Electric Sharpeners for the Art Room” Project
Est. Value $125
Classroom “We Need Kiln Shelves!” Project Est. Value $463
Classroom “Good Books, What Are Those?” project. Est.
Value $119
$260 Fieldtrips
Classroom “Legos for Math!” project. Est. Value $102
Classroom “School Nurse in Need” Project Est. Value $385
$14.62 Employee Incentive Fund
$1,500 Student Council Activities & Field Trips
$590.68 Student Council
$408.02 Gift and donations
$584.70 Unrestricted Donation
$95.22 Employee Incentive Fund
Classroom Supplies Est. Value $500
$274.28 Student Activities
$107.77 Employee Incentive Fund
350 packs of seeds Summer program activity
$116.98 Sports Activities
$34,500 Student Uniforms/Clothing
54 Plush Snakes for Earth Day Student giveaways
$207.73 Field Trip
$165.14 Employee Incentive Fund
Challenger
Challenger
Challenger
Challenger
Challenger
Challenger
Challenger
Coyote Ridge
Coyote Ridge
Desert Garden
Desert Garden
Desert Garden
Desert Garden
Desert Spirit
Desert Spirit
Desert Spirit
Desert Spirit
Discovery
District Wide
District Wide
District Wide
Food Service
Horizon
Imes
Donor
Fullinara, Rowel Gabriel/
American Express
Veronica Tellez, Library Clerk,
Imes
Arizona Toy Train Show
DonorsChoose
Anonymous
Camelback Vending
Camelback Vending
Nothing Bundt Cakes
Sonic Inc
The Collings Family
Mensendick PTA
Walmart & Christopher Rio’s
Coca Cola
Dorian
Drue Hunt
John F. Long Foundation
Renee Catalano
Jacobo, Jose/Wells Fargo
Foundation Educational
Matching Gift Program
Sunset Vista PTO
Gift
Recipient
$100 Music Program – Afterschool Programs
Imes
$4 Donation for books
Imes
$6 Unrestricted Donation
Classroom “The Journey of a Lifetime Starts With the
Turning of a Page” Project 25 books Est. Value $174.75
$370.39 Printing of flyers for event
$84.16 Unrestricted Donation
$64.17 Unrestricted Donation
Desserts, 85 Gift Coupons for teachers, 25 Gift Coupons for
students
Teacher Appreciation Day
55 Free Drink Coupons, Teacher Appreciation Week
2 pairs of shoes Est. Value $40
$497.05 6th grade Field Trip
$250 Use toward Rubiks Cube
$94.70 Employee Incentive Fund
$567.42 Unrestricted Donation
3 plastic benches for preschool playground
240 Spring Training Lawn Seat Tickets – Est. Value $1,920
75 3-ring binders
Jack
Landmark
Landmark
Mensendick
Mensendick
Sine
Sine
Sine
Sine
Sine
$20 Unrestricted Donation
Sunset Vista
$644.60 Field Trip
Sunset Vista
Jack
Landmark
Landmark
Landmark
Landmark
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.D.
TOPIC:
Revised
May 13, 2015
Certified Personnel Report
Ms. Cathey Mayes, Director of Human Resources
RECOMMENDED BY:
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the employments, resignations, retirements,
promotions, leaves of absence, cancellations of employment, terminations, and/or contract renewals
of certified personnel.
1. Ajijedidun, Victoria
2. Barkey, Julia
3. Begay, Brittany
4. Benson, Malinda
5. Boe, Katie
6. Frank, Samantha
7. Frey, Jessica
8. Groover, Natalie
9. Haley, Laura
10. Hensel, Christine
11. Horstman, Lydia
12. Jensen, Rebecca
13. Joanou, Sherry
14. Myland, Samantha
15. Nelsen, Alexandra
16. Ortiz, Elizabeth
17. Proffitt, Stacie
18. Robertson, Alex
19. Scherting, Kerry
20. Testa, Talia
21. Van Liew, Erin
22. Webb, Charlene
23. Williams, Danielle
24. Wilson, Ashanti R.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Datema, Lisa
Goodwin, Nicole
Estrella, Jorge
Lyons, Nicole
Mesquita, Linda
Miel, Tommie
Miller, Sandra
Milne, Brittany
Mosley, Philip
New Employment
Speech/Language Pathologist
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Achievement Advisor
Speech/Language Pathologist
Teacher
Teacher
Teacher
Teacher
Psychologist Intern
Teacher
Achievement Advisor
Teacher
Psychologist Intern
Teacher
Speech/Language Pathologist
Teacher
Resignation
Teacher
Assistant Principal
Teacher
Social Emotional Learning Specialist
Teacher
Director of Curriculum & Instruction
Coordinator - Math
Teacher
Teacher
$50,852
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$50,852
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$35,575
$50,852
$35,575
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
07/27/15
Personal
05/29/15
Other Employment 06/23/15
Personal
05/29/15
Other Employment 05/29/15
Other Employment 05/29/15
Personal
06/30/15
Personal
06/30/15
Personal
05/29/15
Other Employment 05/29/15
1. Collazo, Rosalinda*
Correction to Resignation
Achievement Advisor
03/05/15
Rescind Resignation
Teacher
Teacher
Teacher
Teacher
04/09/15
04/09/15
04/09/15
04/09/15
*Resignation is Retirement
1.
2.
3.
4.
Benson, Ingrid*
Robinson, Lisa*
Warntjes, Autumn*
Wilkerson, Chloe*
*Contract Renewal for 15-16 SY
Separation
1. Domitrovich, Joann
Teacher
1. Julianne Brehm
Change of Position
Psychologist Intern to Psychologist
07/27/15
Retirements
Achievement Advisor
Principal
Speech/Language Pathologist
06/12/15
09/02/15
06/03/15
1. Cooper, Maria E.
Guest Teacher – Re-Hire
Guest Teacher
04/24/15
1. Rathert, Allyson
2. Litt, Michael
Guest Teacher – Resignation
Guest Teacher
Guest Teacher
05/29/15
05/29/15
1. Johnson, Vince S.
Guest Teacher – Retirement
Guest Teacher
04/15/15
1. Collazo, Rosalinda
2. Gallimore, Jody*
3. Roberts, Virginia
*Entering Phased Retirement
1. Lindebak, Sydney
2. Wardall, Amber D.
Non-Administrative Contract Renewal
Teacher
Teacher
05/29/15
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.E.
TOPIC:
Classified Personnel Report
Ms. Laura Sanchez, Coordinator for Classified Human Resources
RECOMMENDED BY:
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the employments, resignations, retirements, promotions,
leaves of absence, cancellations of employment, and/or terminations of classified personnel.
1.
2.
3.
4.
5.
6.
7.
Gonzalez, Jessica*
Grigsby, Karen
Plautz, Kimberly*
Powers, Esmeralda
Ramirez, Stephanie*
Rytter, Todd
Sanoguel, Shirley*
New Employment
Office Assistant
Substitute Bus Operator
Food Service Specialist
Substitute Bus Monitor
Food Service Cashier
Substitute Bus Operator
Educational Assistant SPED
1. Feaser, Spencer
2. Hinojosa, Maria Refujio
Rehire
Substitute Crossing Guard
Substitute Cleaner
1. Hailey, Leland
2. Ruiz, Mary
Retirement
Educational Assistant
Food Service Worker
1. Aldama, Gabriel
2. Frank Deanna
3. Govan, Machelle
4. Hunt, Nicole
5. Kellogg, Veronica
6. Lopes, Alyssa
7. Martinez Tirado, Dania
8. Milledge, Monica
9. Noble, Velisia
10. Perkins, Princess
11. Rasho, Raymond
12. Rivera, Delores E.
13. Rosales, Cynthia
Resignation
Lead Custodian
Educational Assistant SPED
School Bus Operator
Educational Assistant-Std.
School Bus Operator
Educational Assistant SPED
School Secretary
School Bus Operator
Educational Assistant-STD
School Bus Monitor
Technology Specialist
Food Service Worker
School Bus Operator
1.
2.
3.
4.
5.
6.
7.
8.
De La Rosa, Angela*
Gibbs, Susan*
Lawrence, Nicola*
McGinnis, Dion*
McKinley, Andra*
Moreno, Maria L.*
Reed, Mike*
Rivera, Ralph*
Position Change
Sub Bus Operator to Bus Operator
Sub Cleaner to Cleaner II
Sub Bus Operator to Bus Operator
Sub Bus Monitor to Bus Monitor
$9.32
$13.49
$11.13
$8.65
$9.41
$13.49
$11.35
05/11/15
04/27/15
05/11/15
05/04/15
04/30/15
05/11/15
04/27/15
$8.65
$9.79
04/20/15
04/23/15
05/28/1
05/28/15
Abandonment
Personal
Family
Personal
Personal
Personal
Employment
Personal
Personal
Personal
Health
DNR from LOA
Employment
$14.46
$9.79
$14.46
$8.65
Bus Monitor to Bus Operator in Training $11.93
Sub Cleaner to Food Service Worker
$8.44
Bus Operator in Training to Bus Operator $13.49
Sub Bus Operator to Bus Operator $14.72
04/23/15
04/24/15
04/21/15
05/28/15
05/13/15
04/21/15
04/24/15
04/24/15
04/24/15
04/23/15
05/30/15
05/14/15
04/24/15
05/13/15
04/03/15
05/18/15
05/04/15
05/06/15
04/13/15
05/04/15
05/04/15
1. Perez, Aleida
Increase in Hours
Educational Assistant-Std
1.
2.
3.
4.
5.
6.
7.
Andrews, Mary
Baca, Herlinda
Becerra, Noel
Chavez, Ronald
Johnson, Vincent
Washington, Alycia
Web, John C.
Remove From Sub List
Sub School Bus Operator
Sub School Bus Operator
Sub Cleaner
Sub School Bus Operator
Substitute Educational Assistant
Sub School Bus Monitor
Sub School Bus Operator
1.
2.
3.
4.
Ford, Ericka
Pesserillo, Karie
Schmitz, Elizabeth
Scott, Jenelle
1.
2.
3.
4.
Avila, Aureliano
Hager, HL
Hoffman, Shaynie
Perez, Adrian
05/28/15
05/28/15
04/27/15
05/28/15
05/15/15
05/28/15
05/28/15
Separation – Did Not Return Work Agreement
Temporary Assignment
Lead Custodian
Preschool Teacher/Site Supervisor
1. Bee, Sharon I.
Leave of Absence
School Bus Operator
*Renewal for 2015-2016
01/15/15
Non-Renewal
1. Bojorquez, Amalia
2. Perez, Aleida
1. Rea, Sergio
$10.31
Renewal 2015-2016
$12.53
$15.27
04/23/15
04/20/15
03/12/15 -05/28/15
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.F.
TOPIC:
Disposal of Surplus Property
Mr. Tony Remo, Fixed Assets Specialist
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the items listed as surplus property and
grant permission to dispose of them through public auction or salvage company.
RATIONALE:
The District is currently using Arizona Auctioneers and Sierra Auction for surplus equipment.
The following is a list of equipment that is outdated, broken, or non-repairable.
District ID#
324213
334463
333830
333388
325460
325475
327918
328667
331330
328343
332244
331079
328488
328487
328670
334680
320546
327345
329111
331088
331086
331089
329420
Source of Funding –
M&O
Budget
Description
Bus 56 **
Pruner
Leaf blower
Leaf blower
Vacuum
Vacuum
Laptop
Laptop
Projector
Projector
Projector
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
PC
State
Grant
District ID#
333817
334464
333820
333386
325459
324651
331735
331873
328307
328205
328187
331072
328478
328475
328653
328840
327340
329010
323981
331064
331075
331081
329910
Federal
Grant
Description
Pruner
Pruner
Leaf blower
Leaf blower
Floor machine
Powerbook
Laptop
Projector
Projector
Projector
Projector
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Laptop
Printer
Capital
Other
District ID#
335664
327627
327630
327628
327422
325310
327425
319910
327996
334146
331947
331789
330080
324195
324191
333464
331965
333445
327526
333240
328310
324539
325066
325321
331558
331921
327836
328358
328253
328139
328404
334404
334363
334285
328365
334359
328414
333224
331800
332003
331786
331845
331883
331937
331908
331897
333462
331924
Source of Funding –
M&O
Budget
Description
Classroom sound system
Doc camera
Doc camera
Doc camera
PC
PC
PC
Printer
Printer
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
Smart board
PC
PC
PC
PC
PC
Smart board
Smart board
Smart board
Smart board
Smart board
Projector
Projector
Projector
Projector
Projector
Projector
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
State
Grant
Federal
Grant
District ID#
327634
327635
327631
326564
330577
334904
332133
329836
324825
333441
331952
333447
331887
324204
333175
333111
331949
334890
333176
334130
337978
325684
324352
331780
331448
327848
330320
327601
328254
326260
327666
334047
333679
334199
333744
334180
331960
333225
331917
331444
331918
331828
333443
333233
331968
331462
333241
331923
Description
Doc Camera
Doc camera
Doc camera
PC
PC
PC
Fax
Printer
Printer
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
Smart board
PC
PC
PC
PC
Smart board
Smart board
Smart board
Smart board
Smart board
Smart board
Projector
Projector
Projector
Projector
Projector
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
Capital
Other
District ID#
331790
333047
334935
331792
331430
330081
327517
327321
324816
333108
333454
329008
333128
331077
327966
325056
331362
331872
336025
328064
328922
327353
331980
331986
335015
334967
335118
334922
325061
333438
331888
331797
334141
330567
324392
324500
324511
324528
326541
324506
325086
327061
327988
328646
328651
328672
330206
330564
Source of Funding –
M&O
Budget
Description
PC
PC
PC
PC
PC
PC
PC
PC
Printer
PC
PC
Laptop
Laptop
Laptop
Laptop
PC
Projector
Projector
Projector
Laptop
Laptop
Laptop
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
Scanner
PC
PC
PC
PC
PC
Server, Tech.
PC
Laptop
Laptop
Laptop
Laptop
PC
PC
State
Grant
District ID#
331882
331946
331854
333113
331852
329696
327306
325068
327548
333436
327357
331090
331087
331076
325957
325055
331356
336012
333700
327339
328920
333222
333098
331975
335023
335036
334931
334896
331895
331902
331844
334147
330192
331898
324504
324509
324516
326536
326550
324510
327028
327983
327991
328650
328667
330203
330215
330566
Federal
Grant
Description
PC
PC
PC
PC
PC
PC
PC
PC
Printer
PC
Laptop
Laptop
Laptop
Laptop
PC
PC
Projector
Projector
Projector
Laptop
Laptop
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
laptop
Laptop
Laptop
Laptop
PC
PC
PC
Capital
Other
District ID#
330576
00700
Description
PC
Scrap metal***
00700
Scrap metal ***
District ID#
334007
Description
Projector
** Not used for trade
***State Salvage Vendor
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
Revised
May 13, 2015
ACTION AGENDA ITEM
AGENDA NO:
5.G.
SUBMITTED BY:
TOPIC:
Approval of Travel
Various Departments
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended that the Governing Board approve the request for employee out-of-county travel
as presented.
Traveler
***Alan Hirsh
Purpose/Location
NMSU 2015 CD Job Fair
Las Cruces, NM
Dates
March 6
Cost
$580 Title II
***Donna Lewis
University of Arizona Education Fair
April 17
$550 Title II
Kendra Bell
Tucson, AZ
Allison Whiteman
***For ratification – Recruitment Trips added to those approved in November.
Shannon Gleave
Kara Peters
School Nutrition Industry Conference
Sedona, AZ
June 1-2
$643
Jamie Aldama
ASBA Summer Leadership Institute
Mary Ann Wilson Flagstaff, AZ
Brenda Bartels
Joe Quintana
June 12-13
$2,780 M&O
Jacque Horine
Other Admin TBD
ADE Leading Change Conference
June 22-25
$1,810 Title I
Shannon Gleave
School Nutrition Annual National Conference
July 12-15
$3,270
Regina Logan
Kara Peters
Salt Lake City, UT
Mike Barragan
Greg Gilliam
Dean Wallace
Sara DiPasquale
Shannon Gleave
Jill Winn
Connie Lataille
Brenda Long
Rod Petricek
Valerie Caraveo
AASBO Annual Summer Conference
Tucson, AZ
July 15-18
$8,680
Food Services
Food Services
Civic Center
Traveler
Purpose/Location
Dates
Cost
Jim Cummings
NSPRA Annual Seminar
Nashville, TN
July 11-16
$700 M&O
David Jordan
ADE Leading Change Conference
Tucson, AZ
June 24-25
$270 M&O
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Alan Hirsh
Working at School/Department:
District Office
Reason for Travel:
Recruiting Fair
Traveling to:
Las Cruces, NM
Dates of Travel:
March 6, 2015
Substitute Needed/Dates:
No
Code
Cost
Charge Sub to:
N/A
$
Charge Registration to:
140.100.2570.6810.552.0000
$
100.00
Charge Airline/Bus to:
140.100.2570.6580.552.0000
$
380.00
Charge Meal/Lodging to:
140.100.2570.6580.552.0000
$
Charge Auto Mileage to:
140.100.2570.6580.552.0000
$
100.00
Total Cost of Travel
$
580.00
APPROVED BY:
Approved
Requisition
Number
DATE
Not Approved
By the Governing Board on
Date
Revised August 2013
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Alan Hirsch
Conference/Workshop Title:
(Reason for Travel)
NMSU 2015 CD Job Fair
1. Relevance of conference/workshop to employee(s) work responsibilities:
Sponsored by the College of Education, the Communicable Disease Job Fair allows the opportunity to meet
with Speech Language Pathology candidates for Special Education.
2. How will employee(s) share information with colleagues?
Information collected will be shared with the Human Resources Team, administrative leadership
team members including Principals, Assistant Principals, Directors, Coordinators and
Achievement Advisors throughout the school year, upon return via candidate tracker, interview
screening sheets, candidate resume’s and offered letter of intents. The HR Team will follow up
with the proposed candidates accordingly.
3. How is the conference/workshop related to district, school or department goals and or objectives?
The fair allows us to hire the most highly qualified and effective teacher candidates, for hard-to-fill areas and to meet
applicants with diverse cultural backgrounds. It gives us the opportunity to maintain a strong candidate pool, to meet a
wide range of applicants qualified in various content areas and promote Glendale Elementary School District as an
employer.
Revised August 2013
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Donna Lewis, Kendra Bell, Allison Whiteman
Working at School/Department:
District Office
Reason for Travel:
Recruiting Fair
Traveling to:
Tucson, AZ
Dates of Travel:
April 17, 2015
Substitute Needed/Dates:
No
Code
Cost
Charge Sub to:
N/A
$
Charge Registration to:
140.100.2570.6810.552.0000
$
150.00
Charge Airline/Bus to:
001.100.2570.6580.552.0000
$
0.00
Charge Meal/Lodging to:
140.100.2570.6580.552.0000
$
300.00
Charge Auto Mileage to:
140.100.2570.6580.552.0000
$
100.00
Total Cost of Travel
$
550.00
APPROVED BY:
Approved
Requisition
Number
DATE
Not Approved
By the Governing Board on
date
Revised August 2013
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Donna Lewis, Kendra Bell and Allison Whiteman
Conference/Workshop Title:
(Reason for Travel)
University of Arizona Education Fair
1. Relevance of conference/workshop to employee(s) work responsibilities:
The Education and Nonprofit fair is for graduating students and alumni seeking permanent positions in the
fields of Education and Nonprofits. Participating school districts, charter schools and nonprofits need
teachers, accountants, human resources managers and computer techs.
2. How will employee(s) share information with colleagues?
Information collected will be shared with the Human Resources Team, administrative leadership
team members including Principals, Assistant Principals, Directors, Coordinators and
Achievement Advisors throughout the school year, upon return via candidate tracker, interview
screening sheets, candidate resume’s and offered letter of intents. The HR Team will follow up
with the proposed candidates accordingly.
3. How is the conference/workshop related to district, school or department goals and or objectives?
The fair allows us to hire the most highly qualified and effective teacher candidates, for hard-to-fill areas
and to meet applicants with diverse cultural backgrounds. It gives us the opportunity to maintain a strong
candidate pool, to meet a wide range of applicants qualified in various content areas and promote Glendale
Elementary School District as an employer.
Revised August 2013
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Shannon Gleave and Kara Peters
Working at School/Department: Food Services
Reason for Travel:
20th Annual SNIC Conference (school nutrition industry conference)
Traveling to:
Sedona, AZ
Dates of Travel:
June 1-2, 2015
Substitute Needed/Dates:
None Required
Code
Cost
$0
Charge Sub to:
Charge Registration to:
510.100.3100.6360.580.0000
$ 175.00
$0
Charge Airline/Bus to:
Charge Meal/Lodging to:
510.100.3100.6580.580.0000
$ 370.00
Charge Auto Mileage to:
510.100.3100.6580.580.0000
$ 98.00
Total Cost of Travel
$ 643.00
APPROVED BY:
Approved
Requisition
Number
DATE
Not Approved
By the Governing Board on
Date
Revised July 1998
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Shannon Gleave and Kara Peters
Conference/Workshop Title:
(Reason for Travel)
20th Annual SNIC Conference
1. Relevance of conference/workshop to employee(s) work responsibilities:
Will provide topics related to USDA’s Federal Regulations. Topics include: Operations, communications,
marketing, and nutrition. This conference will provide guidance to the implementation of the second wave
of regulations from Healthy, Hunger-Free Kids Act of 2010 beginning July 1, 2015.
2. How will employee(s) share information with colleagues?
Information will be shared through meetings, district website and implementation of federal regulations
3. How is the conference/workshop related to district, school or department goals and or objectives?
This conference will have Marnie Green presenting topics that include conflict management and job
performance.
USDA will be presenting on the current changes to Child Nutrition Programs and what to changes are
expected for the 2015-2016 school year.
Revised July 1998
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form is to be used when requesting approval for travel to conferences or other events/activities outside of
Maricopa County. It should be turned in to the Superintendent’s Office with enough advance notice to ensure
Board approval prior to travel date.
Name of Traveler(s):
Jamie Aldama; Brenda Bartels; Mary Ann Wilson, Joe Quintana
Working at School/Department:
Governing Board, Superintendent
Reason for Travel:
ASBA Summer Leadership Institute
Traveling to:
Flagstaff, Arizona
Dates of Travel:
June 12-13, 2015
Substitute Needed/Dates:
N/A
Code
Cost
Charge Sub to:
Charge Registration to:
001.100.2310.6360.550.0000
Charge Airline/Bus to:
$
N/A
$
980.00
$
N/A
Charge Meal/Lodging to:
001.100.2310.6580.550.0000
$ 1,600.00
Charge Auto Mileage to:
001.100.2310.6580.550.0000
$
Total Cost of Travel
$ 2,780.00
APPROVED BY:
Approved
Requisition
Number
200.00
DATE
Not Approved
By the Governing Board on
date
Revised: 6/1/2007
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Jacque Horine, Other administrator (TBD)
Working at School/Department:
Desert Spirit
Reason for Travel:
Professional Development
Traveling to:
Tucson, Arizona
Dates of Travel:
June 22nd, June 23rd, June 24th, and June 25th
Substitute Needed/Dates:
None
Code
Cost
Charge Sub to:
110.100.2570.6360.116.0000/
$0.00
$760.00
110.100.2570.6580.116.0000/
$0.00
$900.00
110.100.2570.6580.116.0000/
$150.00
Total Cost of Travel
$ 1810.00
Requisition
Number
Charge Registration to:
Charge Airline/Bus to:
Charge Meal/Lodging to:
Charge Auto Mileage to:
Trip being paid for through Title I funds.
APPROVED BY:
Approved
DATE
Not Approved
By the Governing Board on
Date
Revised July 1998
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Conference/Workshop Title:
(Reason for Travel)
Jacque Horine, Other administrator (TBD)
Arizona Department of Education’s Leading Change Conference
1. Relevance of conference/workshop to employee(s) work responsibilities:
As a leadership team, we are always looking for ways to improve our leadership skills. This workshop is
designed to help me learn from other professionals in education. At this conference, I will have the opportunity
to learn from others who are building innovative educational environments to significantly enhance student
learning.
2. How will employee(s) share information with colleagues?
This workshop will provide us with some innovative ideas to bring back to Desert Spirit and GESD and share
with our colleagues. We also know that we would be able to start the 2015-2016 school year off with some new
and fresh ideas that would benefit our school team immediately.
3. How is the conference/workshop related to district, school or department goals and or objectives?
Ultimately, any changes that are made in our leadership skills, affect students. Through this conference, we
will be able to increase our knowledge and skills in accountability measures, new standards, the response to
intervention framework, and the teacher evaluation system. All of these breakout sessions have a direct impact
on students and student learning. We also feel that this conference will provide us with some time as a
leadership team to be off campus and begin planning professional development as well as laying some
groundwork for our strategic plan for the 2015-2016 school year.
The 2015 Leading Change Conference is sponsored by the Arizona Department of Education. Our theme this year is "Lead the Change, Unleash Greatness," reflecting the essential leadership priorities facing all Arizona educators. This conference will provide school leaders with meaningful professional development and timely information in areas such as:  AZCCRS (Arizona's College and Career Ready Standards)  AzMERIT (the new statewide assessments)  Accountability (federal and state accountability)  Recruitment and Retention  Technology  School Climate and School Improvement  Leadership Revised July 1998
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Shannon Gleave, Regina Logan and Kara Peters
Working at School/Department: Food Services
Reason for Travel:
Attend School Nutrition Annual National Conference
Traveling to:
Salt Lake City, Utah
Dates of Travel:
July 12 – 15, 2015
Substitute Needed/Dates:
None Required
Code
Cost
Charge Sub to:
None required
$
Charge Registration to:
510.100.3100.6360.580.0000
$ 950.00
Charge Airline/Bus to:
510.100.3100.6585.580.0000
$ 680.00
Charge Meal/Lodging to:
510.100.3100.6585.580.0000
$ 1,640.00
$
Charge Auto Mileage to:
Total Cost of Travel
APPROVED BY:
Approved
Requisition
Number
0
0
$ 3,270.00
DATE
Not Approved
By the Governing Board on
Date
Revised July 1998
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Shannon Gleave, Regina Logan and Kara Peters
Conference/Workshop Title:
(Reason for Travel)
School Nutrition Association Annual National Conference
1. Relevance of conference/workshop to employee(s) work responsibilities:
Will provide topics related to work responsibilities. Topics include: Operations, communications,
marketing, and nutrition. This conference will allow the Food Service Department to network with schools
around the nation to discuss best practices in all areas of the National School Lunch Program
2. How will employee(s) share information with colleagues?
Through meetings, district website and implementation of federal regulations
3. How is the conference/workshop related to district, school or department goals and or objectives?
This conference provides professional growth in the areas of operations, communications, nutrition
education and fiscal management. After attending this conference, it will help ensure that the Food Service
Department is in compliance in administrating the National School Lunch Program and continued
implementation of the Healthy Hunger-Free Kids Act.
Revised July 1998
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
Mike Barragan, Greg Gilliam, Dean Wallace, Sara DiPasquale,
Shannon Gleave, Jill Winn, Connie Lataille, Brenda Long, Rod
Petricek, Valerie Caraveo
Working at School/Department:
Accounting, Payroll, Finance, Purchasing/Warehouse,
Maintenance, Food Services, Risk Management and
Transportation
Reason for Travel:
Attend the AASBO 62nd Annual Summer Conference
Traveling to:
Tucson, Arizona
Dates of Travel:
July 15 – 18, 2015
Substitute Needed/Dates:
N/A
Code
Cost
Charge Sub to:
None required
$
Charge Registration to:
Civic Center
$ 3,530
Charge Airline/Bus to:
None required
$
Charge Meal/Lodging to:
Civic Center
$ 4,050
Charge Auto Mileage to:
Civic Center
$ 1,100
Total Cost of Travel
$ 8,680
APPROVED BY:
Approved
Requisition
Number
DATE
Not Approved
By the Governing Board on
date
Revised July 1998
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Mike Barragan, Greg Gilliam, Dean Wallace, Sara DiPasquale, Shannon
Gleave, Jill Winn, Connie Lataille, Brenda Long, Rod Petricek, Valerie
Caraveo
Conference/Workshop Title:
AASBO Summer Conference
(Arizona Association of School Business Officials)
(Reason for Travel)
1. Relevance of conference/workshop to employee(s) work responsibilities:
AASBO’s workshops, conferences and break-out sessions are all focused on the various support staff
functions for public school districts. Their offerings are timely, relevant and provide up-to-date information
that enable support staff to increase their knowledge and expertise in their respective areas.
2. How will employee(s) share information with colleagues?
Conference participants will have the opportunity to network with peers from other Arizona districts as well
as gain valuable information and knowledge they can readily apply to their jobs and share with their
staffs/co-workers.
3. How is the conference/workshop related to district, school or department goals and or objectives?
AASBO is one of a very few resources for providing professional development opportunities and training to
support staff in public school districts.
Revised July 1998
EMPLOYEE OUT-OF-COUNTY/OUT-OF-STATE TRAVEL REQUEST
This form must be completed and submitted to the Superintendent’s Office for forwarding to the Governing
Board. Requests will be placed on the next possible meeting’s agenda. Travel requests should be submitted
early enough to ensure the meeting at which the Board considers approval is before the proposed dates of travel.
Name of Traveler(s):
Jim Cummings, APR
Working at School/Department:
DO / Communications
Reason for Travel:
Attend Annual NSPRA Seminar
Traveling to:
Nashville, TN
Dates of Travel:
July 11-16
Substitute Needed/Dates:
N/A
Code
Cost
Charge Sub to:
$
Charge Registration to:
001.100.2300.6330.550.0000
$
Charge Airline/Bus to:
001.100.2300.6580.550.0000
$ 550.00
Charge Meal/Lodging to:
001.100.2300.6580.550.0000
$ 150.00
Charge Auto Mileage to:
$
Total Cost of Travel
APPROVED BY:
Approved
Requisition
Number
$ 700.00
DATE
Not Approved
By the Governing Board on
date
Revised July 1998
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
Jim Cummings, APR
Conference/Workshop Title:
(Reason for Travel)
National Public Relations Association Annual Seminar
1. Relevance of conference/workshop to employee(s) work responsibilities:
The National School Public Relations Association’s Annual Seminar will feature a number of sessions related
to school district communication and leadership strategies.
2. How will employee(s) share information with colleagues?
Information will be shared in Executive Team and Leadership meetings, weekly administrator memos,
Board memos, and possibly in training sessions. More importantly, the information will be applied in
District practices, procedures, policies and programs so as to optimize the District’s communications
infrastructure and improve the public image of the District.
3. How is the conference/workshop related to district, school or department goals and or objectives?
Communication and community involvement/goodwill are critical to the success of the District’s initiatives and
meeting the District’s student achievement goals.
As NSPRA’s President, Mr. Cummings’ hotel and registration fees are paid for by NSPRA.
Revised July 1998
TRAVEL REQUEST FORM
For Out-of-County/Out-of-State Travel by District Employee
This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with
enough advance notice to ensure Board approval prior to travel date.
Name of Traveler(s):
David Jordan
Working at School/Department:
Research and Assessment
Reason for Travel:
Presenting at AzMerit Round Table session, “Leading Change”
Traveling to:
Tucson, AZ
Dates of Travel:
Substitute Needed/Dates:
June 24th – 25th, 2015
Not required
Code
Cost
Charge Sub to:
Charge Registration to:
$
Guest Speaker; no cost
$ 0.00
Charge Airline/Bus to:
$
Charge Meal/Lodging to:
001.100.2570.6580.560.0000
$ 150.00
Charge Auto Mileage to:
001.100.2570.6580.560.0000
$ 120.00
Total Cost of Travel
$ 270.00
APPROVED BY:
Approved
Requisition
Number
DATE
Not Approved
By the Governing Board on
Date
CONFERENCE/WORKSHOP REQUEST
JUSTIFICATION FORM
Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along
with the Travel Request Form.
Name of Traveler(s):
David Jordan, Director for Research and Assessment
Conference/Workshop Title: “Leading Change”—AzMerit Round Table Session
(Presentation @ Leading Change, Administering the Computer-Based AzMerit—Lessons Learned)
1. Relevance of conference/workshop to employee(s) work responsibilities:
District staff will be presenting and participating in a roundtable that focuses on the preparation and delivery of
the AzMERIT Computer Based Test. GESD is one of 3 or 4 districts sharing the experience of the AzMERIT.
As district leaders from around the state learn of our experiences, we will also learn from the experience of
other districts that may provide us with ideas to improve upon GESD’s delivery of the AzMERIT with reduced
impact upon class schedules and to become more efficient in the preparation for the AzMERIT computer based
tests.
2. How will employee(s) share information with colleagues?
A summary will be provided for directors and cabinet of new ideas to facilitate discussion and defining plans in
preparation for the 2016 AzMERIT.
3. How is the conference/workshop related to district, school or department goals and or objectives?
The AzMERIT is the new state assessment that is developed for the purpose of communicating where students
are from year to year in the progress to be college or career ready upon graduation from high school. The state’s
purpose for delivering the AzMERIT as a computer based assessment is to facilitate the students’ development
of 21st century skills in an assessment to measure students’ abilities in English Language Arts and mathematics.
District goals point toward improving the technical skills of students and improving student achievement. The
participation in the conference is expected to further clarify how GESD can expand the integration of technical
skills while working with students to meet rigorous content standards.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.H.
TOPIC:
Intergovernmental Agreement
Ms. Marsha Castillo, Director of Language Acquisition
RECOMMENDED BY: Dr. Donna Lewis, Assistant Superintendent for Educational Services
DATE ASSIGNED FOR BOARD CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the intergovernmental agreement with the
Arizona Department of Economic Security (ADES) for the provision of services to refugee
students as presented.
RATIONALE:
The purpose of this agreement is to provide funding to the Glendale Elementary School
District to serve refugee school-aged children between the ages of five (5) and eighteen (18),
who are in the United States for three (3) years or less, and their families, and who are
defined as an eligible beneficiary. The contract is funded through the U.S. Department of
Health and Human Services, Administration for Children and Families, Office of Refugee
Resettlement, Refugee School Impact Grant. The grant amount is $25,000.00.
The following services will be provided with the funding:
a.
b.
c.
d.
e.
Supplemental English Language Development (ELD);
Behavioral Health Interventions for Refugee Children
Summer program activities
Parental involvement programs
Interpretation and translation services
This is a request to begin the agreement for the 2014-2015 School Year. The agreement has
been reviewed and approved by legal counsel.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
INTERGOVERNMENTAL AGREEMENT (IGA)
Contract between the Arizona Department of Economic Security ("ADES") and the Glendale Elementary
School District ("Contractor").
WHEREAS the ADES is duly authorized to execute and administer contracts under A.R.S § 41-1954; and
WHEREAS the Contractor is duly authorized to execute and administer contracts under ___________________ ;
and
WHEREAS the ADES and the Contractor are authorized by A.R.S. § 11-952 et seq. to enter into agreements for joint
or cooperative action to contract for the services specified in this contract;
THEREFORE, the ADES and Contractor agree to abide by all the terms and conditions set forth in this Contract.
BY SIGNING THIS FORM ON BEHALF OF THE CONTRACTOR, THE SIGNATORY CERTIFIES HE/SHE HAS THE AUTHORITY TO BIND THE
CONTRACTOR TO THIS CONTRACT.
FOR AND ON BEHALF OF THE ARIZONA
DEPARTMENT OF ECONOMIC SECURITY:
FOR AND ON BEHALF OF THE GLENDALE
ELEMENTARY SCHOOL DISTRICT:
Procurement Officer Signature
Signature
Printed Name
Printed Name
Title
Title
Date
Date
ADES Contract Number
Contract Number
IN ACCORDANCE WITH A.R.S. § 11-952, THIS CONTRACT HAS BEEN REVIEWED BY THE UNDERSIGNED WHO
HAVE DETERMINED THAT THIS CONTRACT IS IN APPROPRIATE FORM AND WITHIN THE POWERS AND
AUTHORITY GRANTED TO EACH RESPECTIVE PUBLIC BODY.
ARIZONA ATTORNEY GENERAL’S OFFICE
By: ___________________________________
Assistant Attorney General
By: ______________________________________
Public Agency Legal Counsel
Date: __________________________________
Date:______________________________________
1.0
1.1
1.2
ADES VISION AND MISSION STATEMENTS
ADES Vision: Every child, adult, and family in the State of Arizona will be safe and economically secure.
ADES Mission: The Arizona Department of Economic Security (ADES) promotes the safety, well-being, and
self sufficiency of children, adults, and families.
2.0
2.1
Parties
This Intergovernmental Agreement (IGA) is between the ADES and the Glendale Elementary School District.
3.0
3.1
TERM OF AGREEMENT
TERM
The term of this Agreement shall begin on January 1, 2015 and shall end on August 14, 2015, unless
otherwise agreed upon by both parties in writing.
EXTENSION
This agreement may be extended through a written amendment by mutual agreement of the parties.
TERMINATION
This agreement may be terminated by mutual agreement of the parties at any time during the term of this
agreement.
Each party shall have the right to terminate this agreement by hand-delivering to the other party written notice
of termination at least thirty (30) days prior to the effective date of said termination.
3.2.
3.3.
3.3.1
3.3.2
4.0
4.1
4.2
AMENDMENTS OR MODIFICATIONS
This agreement may be amended or modified at any time by mutual agreement. No agent, employee or other
representative of either party is empowered to alter any of the terms of the agreement, unless done in writing
and signed by the authorized representative of the respective parties.
Either party shall give written notice to the other party of any non-material alteration that affects the provisions
of this Agreement. Non-material alterations that do not require a written amendment are as follows:
1.
Change of telephone number.
2.
Change in authorized signatory.
3
Change in the name and/or address of the person to whom notices are to be sent.
5.0
5.1
DEFINITIONS
See Exhibit A.
6.0
6.1
PURPOSE OF AGREEMENT
The purpose of this agreement is to provide funding to the Glendale Elementary School District to serve
refugee school-aged children between the ages of five (5) and eighteen (18), who are in the United States for
three (3) years or less, and their families, and who are defined as an eligible beneficiary. Children seeking to
participate in projects funded under this agreement must provide documentation of their eligible beneficiary
status. Projects may be provided directly by the Contractor, or through its Local Education Agency(ies) (LEA).
7.0
7.1
M ANNER OF FINANCING
The Contract is funded through the U.S. Department of Health and Human Services, Administration for
Children and Families, Office of Refugee Resettlement, Refugee School Impact Grant.
The Contract reimbursement ceiling for the initial term is identified as the Total ADES Cost on the Itemized
Service Budget.
The Contract reimbursement ceiling for subsequent terms of the agreement may vary from initial amount.
Funding may not be used to supplant other federal resources.
Construction and renovation costs are not allowable under these program/agreements.
These funds must relate to the education of refugee school-aged children.
7.2
7.3
7.4
7.5
7.6
8.0
8.1
SERVICE DESCRIPTION
This service promotes efficiency through the cooperation and collaboration of multiple entities concerned with
the same issue or need.
9.0
9.1
RESPONSIBILITIES
The ADES and the Contractor agree as follows:
The Contractor shall:
Provide services in a culturally relevant and linguistically appropriate manner for the population to be served.
Communicate with ADES staff electronically through email to convey Microsoft based text and spreadsheet
documentation to provide required statistical reports and general communication. Acceptable formats include
9.1.1
9.1.2
ADES Contract #
Page 2 of 11
1/7/15
9.1.3
9.1.4
9.1.5
9.1.6
9.1.7
9.1.8
9.1.9
9.2
9.2.1
9.3
9.3.1
9.3.2
9.3.3
doc document (Microsoft Work 2000, XP or 2003) .xls spreadsheet (Microsoft Excel 200, XP or 2003) and
.pdf (Adobe Acrobat portable documents format).
Utilize computer backup/recovery systems and procedures to ensure no loss of data required for RRP
(Refugee Resettlement Program) reports, and to ensure that there is no disruption or degradation of services
provided.
Cooperate with RRP in annual monitoring of participating schools including assistance with coordinating onsite visits.
Provide the assigned ADES Contract Specialist backup contact information for any absences of District
Contact.
Utilize appropriate system to:
a.
Identify eligible refugee students ages five (5) years though eighteen (18) years who have been in the
United States three (3) years or less.
b.
Follow and report to ADES participating refugee students’ progress in reaching project goals.
c.
Inform RRP about processes for expanding the scope and effectiveness of project goals.
d.
Provide RRP with statistical and aggregate data.
Implement projects that provide one or more of the following services:
a.
Supplemental English Language Development (ELD);
b.
After-school tutorials
c.
Focused high school completion programs
d.
Behavioral Health Interventions for Refugee Children
e.
Summer program activities
f.
Parental involvement programs
g.
Interpretation and translation services
h.
Interventions for children with learning disabilities
Cooperate with RRP in collaborative efforts associated with various refugee-related school coordinators and
other refugee education stakeholders.
Foster collaboration among Voluntary Agencies (VOLAGs), Mutual Assistance Associations (MAAs), and
other refugee service providers.
The Contractor shall, with regards to the following criteria, provide the following:
Student Accountability Data
a.
Collect student accountability data and provide a semi-annual report to the ADES by February 15th
th
and August 15 that includes the following information:
1. The number of refugee children attending its LEA’s schools ages five (5) years through eighteen
(18) years who have been in the United States three (3) years or less.
2. Refugee students’ class participation and academic progress.
The Contract shall develop and implement projects based on the following allowable service areas and
corresponding outcomes:
Supplemental English Language Development (ELD)
a.
Provide supplemental ELD at various proficiency levels to address students’ needs, including
enterprising approaches, with at least thirty-five (35) percent of refugee students demonstrating an
increase of at least one level in their English language proficiency after twelve (12) months.
a.
Partner with community colleges and/or community-based organizations in the provision of ELD for
parents.
After-school tutorials
a.
Provide tutorials that augment refugee students learning in the classroom and provide regular
opportunities and resources for assistance with homework completion.
b.
Provide services that shall improve student reading and writing skills with the goal of fifty (50) percent
of refugee students achieving academic progress.
c.
Ensure services demonstrate a thirty-five (35) percent increase in refugee student participation in
afterschool programs, extracurricular activities, and/or peer mentorship opportunities by the end of
the school year.
Focused high school completion programs
a.
Implement services that will advance refugee students’ full and substantive participation in public
schools.
b.
Provide technical assistance to participating schools to surmount barriers to refugee students’
academic progress and adjustment within the school environment.
c.
Provide students with opportunities for mentoring and leadership in their school, including extracurricular activities.
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d.
e.
Provide programs that address such challenges to socio-cultural adjustment as bullying, dating
violence, and teen suicide through proven approaches that yield substantial improvement in students’
social adjustment and academic success.
Provide programs that result in at least thirty-five (35) percent of refugee students achieving the
necessary academic progress to meet Arizona’s academic standards to include, at a minimum, AIMS
and AZELLA testing.
9.3.4
Behavioral health interventions for refugee children
a. Collaborate with parents, VOLAGs, MAAs, and refugee specific behavioral health providers to identify
and refer refugee children who appear to have behavioral health issues to linguistically and culturally
appropriate behavioral health providers.
b. Ensure that one hundred (100) percent of refugee parents with students identified as experiencing
behavioral health issues are provided information on culturally and linguistically appropriate behavioral
health providers.
c. Ensure that one hundred (100) percent of refugee parents requesting assistance with their children’s
behavioral health issues will receive information on culturally and linguistically appropriate education
interventions (such as individual or group counseling).
9.3.5
Summer program activities
a.
Provide a minimum of two (2) activities to support remedial work and promote school readiness in
conjunction with such activities as field trips, sports and summer camps.
9.3.6
Parental involvement programs
a.
Conduct parent training sessions and/or parent support groups that advance student academic
support by assisting parents in understanding school policies, procedures, and their children’s
learning activities (classroom structure, homework, etc.).
b.
Provide at least three (3) comprehensive trainings that advance parents’ understanding of school
policies, procedures, and their children’s learning activities.
d.
Ensure that sixty (60) percent of refugee parents participate in at least one parent training
opportunity.
e.
Ensure that one hundred (100) percent of refugee parents are afforded information (in their identified
language) that provides an overview of school policies, procedures and learning activities and
explains the importance of parental involvement in students’ success.
9.3.7
Interpretation and translation services
a.
Provide linguistically appropriate services to one hundred (100) percent of refugee students and their
parents to include interpretation and translation services for appropriate crisis intervention,
counseling, parent/teacher conferences and other school communications.
b.
Utilize Bilingual/bicultural counselors, as appropriate.
9.3.8
Interventions for children with learning disabilities
a.
Identify refugee students impacted by learning barriers and ensure appropriate testing and linkages to
the sponsoring VOLAG, mainstream public entities (such as the Division of Developmental
Disabilities), and/or private agencies that may assist students in surmounting obstacles to their
academic progress and adjustment within the school environment.
9.4
9.4.1
The ADES shall:
Provide within ten (10) days of contract execution, a Contractor’s Invoice and Statement of Expenditures form
to be utilized by Contractor.
10.0
10.1
REPORTING REQUIREMENTS
The Contractor shall submit all of the following to:
Arizona Department of Economic Security
DAAS Contracts Management Unit
P.O. Box 6123 – Site Code 950A
Phoenix, AZ 85007-6123
th
10.1.1 A complete and accurate monthly Contractor’s Invoice and Statement of Expenditures by the 15 of the
month following the month of service.
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th
th
10.1.2 Semi-Annual Report (Exhibit B) as may be amended, no later than each February 15 and August 15 .
10.1.3 A correctly completed “Contractor’s Equipment List”, Form FES-1000AFORMA (Exhibit C, Note: Instructions
are on page two) as may be amended, for all equipment purchases costing $1,000 or more to be purchased
in whole or in part with DES/DAAS funds.
10.1.4 A final (close-out) invoice by October 15, unless revised through an amendment.
10.1.5 A final Project Report by October 15, unless revised through an amendment.
10.1.6 Certificate of Insurance as specified in Section 25.2.5 of this Agreement.
10.1.7 Other documents and information pursuant to fulfilling federal requirements.
11.0
11.1
PAYMENT REQUIREMENTS
Contractor shall be reimbursed in accordance with actual allowable costs incurred consistent with the
itemized service budget. Reimbursement shall not exceed the service reimbursement ceiling indicated as the
Total ADES Cost on the itemized service budget. The Contractor shall furnish the ADES with an accounting
of actual costs incurred consistent with the categories set forth in the service budget. A written amendment
shall not be necessary to shift costs among budget categories. However, the Contractor shall give written
notice to the ADES that includes justification for a change to the budget and receive prior written approval by
the ADES in order to make the change. Any change to the service reimbursement ceiling shall be reflected in
a contract amendment.
12.0
12.1
NOTICES
All notices to the Contractor regarding this agreement shall be sent to the following address:
Glendale Elementary School District
Director for Language Acquisition
th
7301 N. 58 Ave
Glendale, AZ 85301
All notices to the ADES regarding this agreement shall be sent to the following address:
AZ Department of Economic Security
Division of Aging and Adult Services
Contracts Management Unit – Site Code 950A
P.O. Box 6123
Phoenix, AZ 85007
12.2
13.0
13.1
13.2
13.3
13.4
DISPOSITION OF PROPERTY
If the Contractor is authorized to purchase Equipment, it shall be itemized in the contract for utilization in the
delivery of contract services. If Equipment is purchased as authorized by this contract, the Contractor shall
maintain complete and up-to-date inventory records for all Equipment purchased hereunder. Equipment
specifically designated within this contract, to be purchased in whole or part with ADES funds, shall be
reported in accordance with ADES inventory policies and procedures. The Contractor shall report Equipment
purchased with contract funds to the ADES within thirty (30) days of purchase, perform an annual inventory of
all equipment purchased with ADES funds and submit the Equipment inventory form to the ADES person
designated to receive notices.
The ADES shall retain an equitable interest equal to the purchase price paid, or a fair estimate or appraisal of
current market value, whichever is greater, in all Equipment purchased under this contract. The ADES shall
be included as a co-insured on any insurance policy which covers Equipment purchased under this contract.
The Contractor shall not dispose of any Equipment purchased under this contract without the prior written
consent of the ADES during and after the contract term. Such consent, if given, may include direction as to
the means of disposition of the utilization of proceeds, including any necessary adjustments to the contract.
Upon termination of this contract, any Equipment purchased under this contract shall be disposed of as
directed by the ADES and, if sold, the ADES shall be compensated in the amount of its equitable interest.
14.0
14.1
OTHER M ATTERS
None
15.0
15.1
APPLICABLE LAW
This Contract shall be governed and interpreted by the laws of the State of Arizona. The materials and
services supplied under this Contract shall comply with all applicable Federal, State and local laws, and the
Contractor shall maintain all applicable licenses and permit requirements.
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16.0
16.1
ARBITRATION
The parties to this Contract agree to resolve all disputes arising out of or relating to this Contract through
arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518
except as may be required by other applicable statutes.
17.0
17.1
AUDIT
In accordance with A.R.S. § 35-214, the Contractor shall retain and shall contractually require each
subcontractor to retain all data, books and other records (“records”) relating to this Agreement for a period of
five (5) years after the completion of the Agreement. All records shall be subject to inspection and audit by the
State at reasonable times. Upon request, Contractor shall produce the original of any or all such records.
18.0
18.1
AVAILABILITY OF FUNDS FOR THE CURRENT STATE FISCAL YEAR.
Should the State Legislature enter back into session and reduce the appropriations or for any reason and
these goods or services are not funded, the ADES may take any of the following actions:
Reduce payments or units authorized;
Accept a decrease in price offered by the Contractor;
Cancel the Agreement;
Cancel the Agreement and re-solicit the requirements.
The Director of ADES shall have the sole and unfettered discretion in determining the availability of funds.
The ADES and the Contractor may mutually agree to reduce reimbursement to the Contractor when the
payment type is Fixed Price with Price Adjustment by executing an amendment to this Agreement.
18.1.1
18.1.2
18.1.3
18.1.4
18.1.5
19.0
19.1
19.2
AVAILABILITY OF FUNDS FOR THE NEXT STATE FISCAL YEAR
Funds may not presently be available for performance under this Agreement beyond the current state fiscal
year. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the ADES at the end of the period for which funds are available.
No liability shall accrue to the ADES in the event this provision is exercised, and the ADES shall not be
obligated or liable for any future payments of for any damages as a result of termination under this paragraph.
20.0
20.1
CONFLICT OF INTEREST
In accordance with A.R.S. § 38-511, the State may within three years after execution cancel the Agreement,
without penalty or further obligation, if any person significantly involved in initiating, negotiating, securing,
drafting or creating the Agreement on behalf of the State, at any time while the Agreement is in effect,
becomes an employee or agent of any other party to the Agreement in any capacity or a consultant to any
other party to the Agreement with respect to the matter of the Agreement.
21.0
21.1
DATA SHARING AGREEMENT
When determined by the ADES that sharing of confidential data will occur with the Contractor, the Contractor
shall complete the ADES Data Sharing Request Agreement and submit the completed Agreement to the
ADES Program Designated Staff prior to any work commencing or data shared. A separate Data Sharing
Request Agreement shall be required between the Contractor and each ADES Program sharing confidential
data.
22.0
22.1
E-VERIFY
In accordance with ARS §41-4401, Contractor warrants compliance with all Federal immigration laws and
regulations relating to employees and warrants its compliance with A.R.S. § 23-214, Subsection A.
23.0
23.1
FEDERAL IMMIGRATION AND NATIONALITY ACT
By entering into the Agreement, the Contractor warrants compliance with the Federal Immigration and
Nationality Act. (FINA) and all other Federal immigration laws and regulations related to the immigration
status of its employees. The Contractor shall obtain statements from its subcontractors certifying compliance
and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in
effect through the term of the Agreement. The Contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the U.S. Department of Labor’s Immigration and
Control Act, for all employees performing work under the Agreement. I-9 forms are available for download at
USCIS.GOV.
The State may request verification of compliance for any Contractor or subcontractor performing work under
the Agreement. Should the State suspect or find that the Contractor or any of its subcontractors are not in
compliance, the State may pursue any and all remedies allowed by law, including, but not limited to
23.2
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suspension of work, termination of the Agreement for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
24.0
INDEMNIFICATION
24.1
Indemnification for Contractor:
24.1.1 Each Party (as "Indemnitor") agrees to indemnify, defend, and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including reasonable
attorney's fees) (hereinafter collectively referred to as “Claims”) arising out of bodily injury of any person
(including death) or property damage, but only to the extent that such Claims which result in
vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or
other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers.
24.2
Indemnification for Subcontractor
24.2.1 In addition, Glendale Elementary School District shall cause its contractor(s) and subcontractors, if any, to
indemnify, defend, save and hold harmless the State of Arizona, any jurisdiction or agency issuing any
permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents,
and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions,
liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing,
investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including
death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in
part, by the negligent or willful acts or omissions of Glendale Elementary School District contractor or any of
the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes
any claim or amount arising out of or recovered under the Workers’ Compensation Law or arising out of the
failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or
court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for
Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such
contractor from and against any and all claims. It is agreed that such contractor will be responsible for
primary loss investigation, defense and judgment costs where this indemnification is applicable.
25.0
INSURANCE REQUIREMENTS
25.1
INSURANCE REQUIREMENTS FOR GOVERNMENTAL PARTIES TO AN IGA:
25.1.1 None.
25.2
INSURANCE REQUIREMENTS FOR ANY CONTRACTORS USED BY A PARTY TO THE INTERGOVERNMENTAL
AGREEMENT:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.)
The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the
governmental entity or Contractor from liabilities that might arise out of the performance of the work under this
Agreement by the Contractor, his agents, representatives, employees or subcontractors, and Contractor and
the governmental entity are free to purchase additional insurance.
1.
Minimum Scope and Limits of Insurance: Contractor shall provide coverage with limits of
liability not less than those stated below.
1.
Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, personal injury and broad
form contractual liability.
 General Aggregate
$2,000,000
 Products – Completed Operations Aggregate
$1,000,000
 Personal and Advertising Injury
$1,000,000
 Blanket Contractual Liability – Written and Oral
$1,000,000
 Fire Legal Liability
$ 50,000
 Each Occurrence
$1,000,000
a. The policy shall be endorsed to include coverage for sexual abuse and
molestation.
b. The policy shall be endorsed to include the following additional insured
language: “The State of Arizona and the Department of Economic
Security shall be named as additional insureds with respect to liability
arising out of the activities performed by or on behalf of the
Contractor".
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2.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own
list of persons to be insured.)
c. Policy shall contain a waiver of subrogation against the State of Arizona,
its departments, agencies, boards, commissions, universities and its
officers, officials, agents, and employees for losses arising from work
performed by or on behalf of the Contractor.
Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned
vehicles used in the performance of this Agreement.
Combined Single Limit (CSL)
3.
$1,000,000
a. The policy shall be endorsed to include the following additional insured
language: “The State of Arizona and the Department of Economic
Security shall be named as additional insureds with respect to liability
arising out of the activities performed by or on behalf of the
Contractor, involving automobiles owned, leased, hired or borrowed
by the Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees for losses arising from work performed by
or on behalf of the Contractor
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons
to be insured.)
Worker's Compensation and Employers' Liability
 Worker’s Compensation
Statutory
 Employers' Liability
 Each Accident
$ 500,000
 Disease – Each Employee
$ 500,000
 Disease – Policy Limit
$1,000,000
a.
2.
3.
4.
ADES Contract #
Policy shall contain a waiver of subrogation against the State of Arizona,
its departments, agencies, boards, commissions, universities and its
officers, officials, agents, and employees for losses arising from work
performed by or on behalf of the Contractor.
b. This requirement shall not apply to: Separately, EACH contractor or
subcontractor exempt under A.R.S. 23-901, AND when such contractor or
subcontractor executes the appropriate waiver (Sole
Proprietor/Independent Contractor) form.
Additional Insurance Requirements: The policies shall contain, or be endorsed to
contain, the following provisions:
1.
The State of Arizona and the ADES, wherever additional insured status is required
such additional insured shall be covered to the full limits of liability purchased by the
Contractor, even if those limits of liability are in excess of those required by this
Agreement.
2.
The Contractor's insurance coverage shall be primary insurance with respect to all other
available sources.
3.
Coverage provided by the Contractor shall not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Notice of Cancellation: Each insurance policy required by the insurance provisions of this
Agreement shall provide the required coverage and shall not be suspended, voided, canceled, or
reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the
State of Arizona. Such notice shall be sent directly to the ADES, Office of Procurement, 1789 W.
Jefferson St. Site Code 805Z, Phoenix, AZ 85007 and shall be sent by certified mail, return receipt
requested.
Acceptability of Insurers: Insurance is to be placed with duly licensed or approved non-admitted
insurers in the State of Arizona with an “A.M. Best” rating of not less than A-VII. The State of Arizona
in no way warrants that the above-required minimum insurer rating is sufficient to protect the
Contractor from potential insurer insolvency.
Page 8 of 11
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5.
6.
7.
8.
Verification of Coverage: Contractor shall furnish the State of Arizona with certificates of insurance
(ACORD form or equivalent approved by the State of Arizona) as required by this Agreement. The
certificates for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf.
All certificates and endorsements are to be received and approved by the State of Arizona before
work commences. Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration of the project.
Failure to maintain the insurance policies as required by this Agreement, or to provide evidence of
renewal, is a material breach of Agreement.
All certificates required by this Agreement shall be sent directly to ADES, Office of Procurement,
1789 W. Jefferson St. Site Code 805Z, Phoenix, AZ 85007 unless the Reporting Requirements
specifies otherwise. The State of Arizona contract number and contract description shall be
noted or referenced on the certificate of insurance. The State of Arizona reserves the right to
require complete, certified copies of all insurance policies required by this Agreement at any time. DO
NOT SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA’S RISK MANAGEMENT SECTION.
Subcontractors: Contractors’ certificate(s) shall include all subcontractors as insureds under its
policies or Contractor shall furnish to the State of Arizona separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements
identified above.
Approval: Any modification or variation from the insurance requirements in this Agreement shall be
made by the Department of Administration, Risk Management Section, whose decision shall be final.
Such action will not require a formal amendment to the Agreement, but may be made by
administrative action.
Exceptions: In the event the Contractor or sub-contractor(s) is/are a public entity, then the
Insurance Requirements shall not apply. Such public entity shall provide a Certificate of SelfInsurance. If the contractor or sub-contractor(s) is/are a State of Arizona agency, board, commission,
or university, none of the above shall apply.
26.0
26.1
IT 508 COMPLIANCE
Unless specifically authorized in the Agreement, any electronic or information technology offered to the State
of Arizona under this agreement shall comply with A.R.S. § 41-3531 and 3532 and Section 508 of the
Rehabilitation Act of 1973, which requires that employees and members of the public shall have access to
and use of information technology that is comparable to the access and use by employees and members of
the public who are not individuals with disabilities.
27.0
27.1
NON-AVAILABILITY OF FUNDS
In accordance with A.R.S. § 35-154, every payment obligation of the State under the Agreement is
conditioned upon the availability of funds appropriated or allocated for payment of such obligation. If funds
are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by
the State at the end of the period for which funds are available. No liability shall accrue to the State in the
event this provision is exercised, and the State shall not be obligated or liable for any future payments or for
any damages as a result of termination under this paragraph.
28.0
28.1
NON-DISCRIMINATION
The Contractor shall comply with State Executive Order No. 2009-09 and all other applicable Federal and
State laws, rules and regulations, including the Americans with Disabilities Act.
29.0
29.1
OFFSHORE PERFORMANCE OF WORK PROHIBITED
Due to security and identity protection concerns, direct services under this contract shall be performed within
the borders of the United States. Any services that are described in the specifications or scope of work that
directly serve the State of Arizona or its clients and may involve access to secure or sensitive data or
personal client data or development or modification of software for the State shall be performed within the
borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not
apply to indirect or 'overhead' services, redundant back-up services or services that are incidental to the
performance of the contract. This provision applies to work performed by subcontractors at all tiers.
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30.0
30.1
31.0
31.1
RIGHT OF OFFSET
The ADES shall be entitled to offset against any sums due the Contractor, any expenses or costs incurred by
the ADES, or damages assessed by the ADES concerning the Contractor’s non-conforming performance or
failure to perform the Agreement, including expenses, costs and damages.
THIRD- PARTY ANTITRUST VIOLATIONS
The Contractor assigns to the ADES any claim for overcharges resulting from antitrust violations concerning
materials or services supplied by third parties to the Contractor, toward fulfillment of this Agreement.
32.0
32.1
CONFIDENTIALITY
The Contractor shall observe and abide by all applicable State and federal statutes, rules and regulations
regarding the use or disclosure of information including, but not limited to, information concerning applicants
for and recipients of contract services. To the extent permitted by law, the Contractor shall release
information to the ADES and to the Attorney General's Office as required by the terms of this contract, by law
or upon their request.
32.2
The Contractor shall comply with the requirements of Arizona Address Confidentiality Program, A.R.S. § 41161 et. seq. The ADES will advise the Contractor as to applicable policies and procedures the ADES has
adopted for such compliance.
33.0
33.1
Fingerprinting.
Contractor shall comply with, and shall ensure that all of Contractor’s employees, independent contractors,
subcontractors, volunteers and other agents comply with, all applicable (current and future) legal
requirements relating to fingerprinting, fingerprint clearance cards, certifications regarding pending or past
criminal matters, and criminal records checks that relate to contract performance.
33.2
Applicable legal requirements relating to fingerprinting, certification, and criminal background checks” may
include, but are not limited, to the following: A.R.S. §§ 36-594.01, 36-3008, 41-1964, and 46-141. All
applicable legal requirements relating to fingerprinting, fingerprint clearance cards, certifications regarding
pending or past criminal matters, and criminal records checks are hereby incorporated in their entirety as
provisions of this contract. The Contractor is responsible for knowing which legal requirements relating to
fingerprinting, fingerprint clearance cards, certifications regarding pending or past criminal matters, and
criminal records checks relate to contract performance.
33.3
To the extent A.R.S. § 46-141 is applicable to contract performance or the services provided under this
contract, the following provisions apply:
33.3.1 Personnel who are employed by the Contractor, whether paid or not, and who are required or allowed to
provide services directly to juveniles or vulnerable adults shall have a valid fingerprint clearance card or shall
apply for a fingerprint clearance card within seven working days of employment.
33.3.2 Except as provided in A.R.S. § 46-141, this contract may be cancelled or terminated immediately if a person
employed by the Contractor and who has contact with juveniles certifies pursuant to the provisions of A.R.S. §
46-141 (as may be amended) that the person is awaiting trial or has been convicted of any of the offenses
listed therein in this State, or of acts committed in another state that would be offenses in this State, or if the
person does not possess or is denied issuance of a valid fingerprint clearance card.
33.4
Federally recognized Indian tribes will submit and the Department of Economic Security shall accept
certifications that state that no personnel who are employed or who will be employed during the contract term
have been convicted of, have admitted committing or are awaiting trial on any offense as described in A.R.S.
§ 36-594.01 (as may be amended).
34.0
BACKGROUND CHECKS FOR EMPLOYMENT THROUGH THE CENTRAL REGISTRY. If providing direct services
to children or vulnerable adults, the following shall apply:
The provisions of A.R.S. § 8-804 (as may be amended) are hereby incorporated in its entirety as provisions of
this Contract.
34.1
34.2
The ADES will conduct Central Registry Background Checks and will use the information contained in the
Central Registry as a factor to determine qualifications for positions that provide direct service to children or
vulnerable adults for:
1.
Any person who applies for a contract with this State and that person’s employees;
2.
All employees of a contractor;
3.
A subcontractor of a contractor and the subcontractor’s employees; and
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4.
Prospective employees of the contractor or subcontractor at the request of the prospective employer.
34.3
Volunteers who provide direct services to children or vulnerable adults shall have a Central Registry
Background Check which is to be used as a factor to determine qualifications for volunteer positions.
34.4
1.
2.
34.5
1.
2.
A person who is disqualified because of a Central Registry Background Check may apply to the
Board of Fingerprinting for a Central Registry exception pursuant to A.R.S. § 41-619.57. A person
who is granted a Central Registry exception pursuant to A.R.S. § 41-619.57 is not entitled to a
contract, employment, licensure, certification or other benefit because the person has been granted a
Central Registry exception.
Before being employed or volunteering in a position that provides direct services to children or
vulnerable adults, persons shall certify on forms that are provided by the ADES whether an allegation
of abuse or neglect was made against them and was substantiated. The completed forms are to be
maintained as confidential.
A person awaiting receipt of the Central Registry Background Check may provide direct services to
ADES clients after completion and submittal of the Direct Service Position certification if:
The person is not currently the subject of an investigation of child abuse or neglect in Arizona or
another state or jurisdiction; and
The person has not been the subject of an investigation of child abuse or neglect in Arizona, or
another state or jurisdiction, which resulted in a substantiated finding.
The Certification for Direct Service Position is located at:
https://www.azdes.gov/InternetFiles/InternetProgrammaticForms/doc/ACY-1287AFORFF.doc
34.6
If the Central Registry Background Check specifies any disqualifying act and the person does not have a
Central Registry exception, the person shall be prohibited from providing direct services to ADES clients.
34.7
The Contractor shall maintain the Central Registry Background Check results and any related forms or
documents in a confidential file for five (5) years after termination of the Contract. The Request for Search of
Central Registry for Background Check is located at:
https://www.azdes.gov/InternetFiles/InternetProgrammaticForms/doc/ACY-1288AFORFF.doc
35.0
36.1
36.1.1
36.1.2
36.1.3
36.1.4
36.1.5
36.1.6
ATTACHMENTS
The following list of attachments constitutes an integral part of subject agreement:
Attachment A Project Plan(s)
Attachment B Facility Location Chart
Attachment C HIPAA Business Associates Agreement
Attachment D Itemized Service Budget
Attachment E Job Description(s)
Attachment F Letter of Assurances
36.1
36.1
36.1.1
36.1.2
36.1.3
EXHIBITS
The following list of exhibits constitutes an integral part of subject agreement:
Exhibit A Definitions
Exhibit B Semi-Annual Narrative Report form
Exhibit C Contractor’s Equipment List (and instructions)
ADES Contract #
Page 11 of 11
1/7/15
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
5.I.
TOPIC:
Auxiliary Fund Balance Statement
SUBMITTED BY: Ms. Jill Winn, Accounting Budget Supervisor
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the Auxiliary Fund Balance Statements for
February 2015, as presented
RATIONALE:
All monies raised from book fairs, vending machines and other miscellaneous receipts are
accounted for in the Auxiliary Operations Fund.
Per A.R.S. § 15-1125, A.R.S. § 15-1126 and A.R.S. § 15-321, a monthly record of Auxiliary revenues
and expenditures is presented to the Governing Board.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
5.J.
TOPIC:
Student Activity Fund Balance Statement
SUBMITTED BY: Ms. Jill Winn, Accounting Budget Supervisor
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the Student Activity Fund Balance Statement for
February 2015, as presented
RATIONALE:
All monies raised through the efforts of students in connection with student organizations and
clubs are accounted for in the Student Activities Fund.
Per ARS § 15-1123, a monthly record of Student Activities revenues and expenditures is presented
to the Governing Board.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
5.K.
SUBMITTED BY:
TOPIC:
Workers’ Compensation Insurance Renewal
Mr. Rodney Petricek, Risk Manager
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the establishment of the excess insurance for
workers’ compensation with Safety National Casualty Company effective July 1, 2015, in the
amount of $69,417, as presented.
RATIONALE:
This item was reviewed and approved at the April 22, 2015, Trust Board meeting.
Annual
Premium
2015-2016
2014-2015
Change
$ 69,417
$66,053
$ 3,364
Maximum Amount
Self-Insured Retention (SIR)
Employers’ Liability
Aggregate Excess Limit
Source of Funding –
M&O
Budget
State
Grant
$ 350,000
$ 2M
$ 2M
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.L.
TOPIC:
Contract Renewals
Ms. Connie Lataille, Manager for Purchasing and Warehouse
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve continuation of existing contracts for the 20152016 School Year as presented.
RATIONALE:
The attached vendors have met the requirements of their contracts and are recommended for
an additional year.
The estimated requirements cover the period of the contracts and are reasonable and
continuing. The use of the subsequent multi-term contracts will serve the best interests of the
school district by encouraging effective competition and promoting economies of scale in
school district procurement. The contracts have been awarded to the least number of
suppliers determined necessary to meet the needs of the District and cooperative members,
where applicable
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
Contract Renewals / 2015-2016
Contract Number:
Contract Title:
10.11.016
Clinical Testing Materials
Description:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides various discounts and discounted shipping for clinical testing
materials.
Pearson Assessments
Slosson Educational Publications Inc
Psychological Assessment Resources
Super Duper Publications
Riverside Publishing Co
May 10, 2011
May 31, 2016
M&O, Grants
Contract Number:
Contract Title:
11.12.001
Grocery & Miscellaneous Supplies
Awarded Vendors:
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Contract provides competitive pricing from multiple local retail vendors. Allows District
to purchase food items for students, snack supplies for Extended Day and Preschool,
hygiene items and various instructional aids. Contract is available for use by all
GPPCS & SAVE members.
AJs
Food City
Albertsons LLC
Fry’s Food & Drug Stores
Bashas’ Inc
Safeway Inc.
Costco Business Center
Sam’s Club Direct
Costco Wholesale
May 10, 2011
June 30, 2016
Primary Funding:
M&O, Grants, Capital, Food Service, Gifts & Donations, Civic Center, Student
Activities, Extended Day, Preschool
Contract Number:
Contract Title:
11.12.002
Kitchen Equipment, High & Low Temperature Equipment, Repair & Maintenance
Description:
Awarded Vendors:
Contract provides all necessary services for District's high temperature kitchen
equipment through Sky Construction & Engineering Inc. Contract provides all
necessary services to maintain District's low temperature kitchen equipment through
ProTec Refrigeration. Both vendors provide parts and equipment at discounted
pricing, and labor at set hourly rates.
ProTec Refrigeration
Original Board Award:
Final Expiration:
Primary Funding:
May 10, 2011
June 30, 2016
Food Service
Contract Number:
Contract Title:
11.12.003
Financial Audit Services
Description:
Contract provides annual financial audit services required by the Single Audit Act
Amendments of 1996.
Heinfeld Meech & Co PC
May 10, 2011
June 30, 2016
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
M&O, GESD Self-Insurance Trust, GESD Property/Casualty Trust, GESD Workers'
Compensation Trust
Contract Number:
Contract Title:
11.12.005
Pest Control Services
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides pest control services at set monthly rates. Contract also includes
services for termites, bees, gophers and pigeons.
City Wide Pest Control
May 10, 2011
June 30, 2016
M&O
Contract Number:
Contract Title:
11.12.006
Officiating for After School Sports & District Events
Description:
Contract provides officials for after school sports, including volleyball, basketball,
soccer, flag football, softball and baseball.
AZ Officiating Association
May 10, 2011
June 30, 2016
M&O
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Contract Number:
Contract Title:
Description:
11.12.007
Spalding Educational Materials
Contract provides discounted pricing & shipping for Spalding educational materials.
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Spalding Education International
July 14, 2011
June 30, 2016
Grants
Contract Number:
Contract Title:
11.12.008
English as Second Language Software
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides discounted pricing on software and training for ESL software.
Rosetta Stone Ltd
July 26, 2011
June 30, 2016
Grants
Contract Number:
Contract Title:
11.12.010
Disposal of Surplus Library, Textbook & Other Educational Material
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides free pick-up service for obsolete library books and textbooks.
Contract is available for use by all GPPCS members.
Follett School Solutions Inc
October 28, 2011
June 30, 2016
-
Contract Number:
Contract Title:
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
11.12.013
Civil Engineering Services
Civil Engineering Services
Hess Rountree
January 12, 2012
January 11, 2017
-
Contract Number:
Contract Title:
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract Number:
Contract Title:
11.12.014
Student Uniforms and Clothing
Contract provides competitive pricing and varied selection of student clothing, shoes,
accessories.
Back to School Clothing Drive
JC Pennery Commercial Credit Services
Colletes Uniform Co
October 28, 2011
June 30, 2016
Gifts and Donations, Title 1, McKinney-Vento
Original Board Award:
Final Expiration:
Primary Funding:
12.13.001
Locks, Key & Service
Contract provides making of new keys, key duplicating, HID cards, locks, lock repairs
and other related maintenance and replacement parts and service on an as-needed
basis at set labor rates.
Anderson Lock & Safe LLC
C & I Show Hardware & Security Systems
May 24, 2012
June 30, 2017
M&O
Contract Number:
Contract Title:
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
12.13.005
Grant Writer
Contract provides grant writing services on an as-needed basis at a set hourly rate.
Desert Sage Associates LLC
July 12, 2012
June 30, 2017
Grants
Contract Number:
Contract Title:
12.13.008
Grounds Parts, Supplies & Equipment Service
Contract provides competitive pricing from multiple local retail vendors. Allows District
to purchase grounds parts and supplies at discounted rates. Also allows grounds
equipment repair at set labor rates. Contract is available for use by all GPPCS &
SAVE members.
Description:
Awarded Vendors:
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
A & G Turf Equipment Inc
Aero Equipment Supply LLC
Borders Turf & Tractor Inc
Ewing Irrigation Products
June 14, 2012
June 30, 2017
M&O
Horizon
Quality Equipment & Spray
Simpson Norton Corporation
Contract Number:
Contract Title:
12.13.010
Electrical Contractor - JOC
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides miscellaneous electrical services, including limited pre-construction
design services, for various projects to be determined such as repairs, maintenance,
additions, renovations, remodeling, and tenant improvements to school district
buildings and facilities utilizing Job Order Contracting (JOC) project delivery method.
AJP Electric Inc.
Sky Construction & Engineering Inc.
July 12, 2012
June 30, 2017
M&O, Capital, Food Service
Contract Number:
Contract Title:
12.13.013
LPG with Lease Tank & Pump Station
Description:
Awarded Vendor:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides Liquidified Petroleum Gas (LPG) for student buses at a set daily
rate. Contract includes lease of LPG tank.
Ferrellgas LP
July 26, 2012
June 30, 2017
M&O
Contract Number:
Contract Title:
12.13.014
General Contractor - JOC
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides miscellaneous construction and repair services, including limited preconstruction design services, for various projects to be determined such as repairs,
maintenance, additions, renovations, remodeling, and tenant improvements to school
district buildings and facilities utilizing Job Order Contracting (JOC) project delivery
method.
Chasse Building Team
Sky Construction & Engineering Inc.
Jokake Construction Services Inc.
August 9, 2012
August 8, 2017
M&O, Capital, Food Service
Contract Number:
Contract Title:
12.13.015
Energy Performance Contracting Services
Description:
Awarded Vendors:
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides energy performance contracting services and implementation of
capital improvements to reduce energy and related costs for selected facilities owned
by GESD such that annual cost savings are applied to annual payments for
improvements.
Midstate Mechanical Inc.
May 9, 2013
May 8, 2018
Energy & Water Savings
Contract Number:
Contract Title:
12.13.017
Consultant, Structured English Immersion Summer Academy Training & Support
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Consultant provides instruction, guidance and coaching to staff in the area of teaching
English as a foreign language to students from K- 8th grade.
Clark Consulting & Training Inc.
April 10, 2013
April 9, 2018
Grants
Contract Number:
Contract Title:
13.14.001
Adaptive Equipment & Supplies
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides various discounts and discounted shipping from multiple vendors.
Contract is used on an as-needed basis when equipment and supplies are needed for
Special Education students. Contract is available for use by all GPPCS and SAVE
members.
AbleNet Inc
Flaghouse Inc
Advanced Keyboard Technologies
Maxi Aids Inc
Beyond Play LLC
Medicaleshop Inc
Boundless AT
Nasco Modesto
Digital Apex LLC
Rifton Equipment
Dynavox Systems LLC
Westone Laboratories Inc
May 9, 2013
June 30, 2018
Grants, M&O, Capital
Contract Number:
Contract Title:
13.14.002
Alarm Monitoring, Dispatching & Service
Description:
Awarded Vendors:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides alarm monitoring and dispatching of District's alarm systems for
detecting and reporting intrusions, fires and breakdown of food service freezers.
Contract also provides service of security panels for the entire District.
AmerX Security Inc.
May 9, 2013
June 30, 2018
M&O
Contract Number:
Contract Title:
13.14.003
Instructional Coaching Services
Description:
Contract provides coaching and guidance to teachers on instructional and classroom
management techniques. Contract allows for classroom observation and modeling, as
well as professional development training outside of the classroom.
Best Practices in Education
Scholastic Inc.
Catapult Learning West LLC
WestEd
June 13, 2013
June 30, 2018
Grants
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract Number:
Contract Title:
13.14.004
Content Curriculum Trainers
Description:
Contract provides training for reading, writing, math, science, STEM, social studies,
visual, media, and performing arts, and physical education / health curriculum, and
facilitation of integration of content into the classroom.
Original Board Award:
Final Expiration:
Primary Funding:
Chalex Literacy Consulting
First Flight Education LLC
Kaplan Early Learning Co
June 13, 2013
June 30, 2018
Grants
Contract Number:
Contract Title:
13.14.005
Travel Services
Awarded Vendors:
Mels Pen LLC
Scholastic Inc
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides business travel related services, including air reservations and
ticketing, ground transportation and other travel related services. Contract is available
for use by all GPPCS members.
STA Travel Inc.
May 9, 2013
June 30, 2018
M&O, Grants
Contract Number:
Contract Title:
14.15.003
Architectural Services
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
Contract provides Architectural Services, which may include classroom additions, site
remodels and meeting standard regulatory concerns, among other projects.
SPS+
September 11, 2014
September 10, 2019
Capital
Contract Number:
Contract Title:
14.15.004
Employee Evaluation and Professional Development Learning Management System
Description:
Contract provides a system that provides comprehensive, centralized management
tools to all departments and sites for all job classifications.
TrueNorthLogic
September 11, 2014
September 10, 2019
Description:
Awarded Vendors:
Original Board Award:
Final Expiration:
Primary Funding:
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
5.M.
TOPIC:
Cooperative Agreements
SUBMITTED BY: Ms. Connie Lataille, Manager for Purchasing and Warehouse
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the continuation of existing Cooperative Agreements for the
2015-2016 School Year as presented.
RATIONALE:
Pursuant to School District Procurement Rule A.A.C. R7-2-1191, it is recommended that the Governing Board
approve the continuation of the existing Cooperative Agreements for the 2015-2016 School Year. There is no
charge to the District for membership in any of the following Cooperative Agreements:
Arizona State Procurement Office
The central procurement authority for the State of Arizona. They establish and administer statewide contracts
for state agencies and political subdivisions.
Greater Phoenix Purchasing Consortium of Schools (GPPCS)
A consortium comprised of over fifty districts and charter schools throughout the Greater Phoenix area.
GPPCS members develop cooperative purchasing contracts on behalf of all members.
Mohave Educational Services Cooperative/ASPIN (MESC/ASPIN)
A statewide public procurement unit whose membership is comprised of more than 200 Arizona school
districts, as well as colleges, city and county governments, and political subdivisions. MESC develops
cooperative purchasing contracts on behalf of its members. ASPIN is the division of MESC that develops and
administers food service contracts.
Strategic Alliance for Volume Expenditures (SAVE)
A consortium comprised of almost 200 government agencies, including school districts, city and county
governments, and political subdivisions. SAVE members develop cooperative purchasing contracts on behalf
of all members.
Texas Cooperative Purchasing Network (TCPN)
A nationwide purchasing cooperative utilized by school districts, college and universities, and cities and state
agencies. TCPN establishes and administers contracts for their members.
US Communities
A nationwide purchasing cooperative designed to be a procurement resource for local and state government
agencies, school districts, higher education and nonprofits. They establish and administer nationwide
contracts for their members.
Government Procurement Alliance (1GPA)
An Arizona based cooperative that is utilized by public and private schools, public agencies, and Native
American communities. 1GPA develops cooperative purchasing contacts on behalf of their members.
Membership in the above cooperatives will assist the District in obtaining lower contract pricing through
volume bidding in an effort to obtain maximum service and quality of commodities as provided by contracted
vendors.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.N.
TOPIC:
Sole Source Renewals
Ms. Connie Lataille, Manager for Purchasing and Warehouse
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the continuation of existing Sole Source Awards
for the 2015-2016 School Year as presented.
RATIONALE:
Pursuant to School District Procurement Rule A.A.C. R7-2-1053, a contract may be awarded for
a material, service or construction item without competition if the Governing Board determines
in writing that there is only one source for the required materials, service or construction item.
The vendors on the attachment list received Sole Source Awards in prior years. Purchasing has
determined that the original justifications still apply.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
Sole Source Renewals / 2015-2016
Awarded Vendor:
Description:
Arizona Department of Economic Security
Unemployment Insurance Tax
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by law to pay unemployment insurance tax. Arizona
Department of Economic Security is the state agency responsible for
collecting unemployment insurance tax.
June 21, 2005
$
30,000.00
M&O
Awarded Vendor:
Description:
Arizona Department of Public Safety
Fingerprint Background Checks and Clearance Cards
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by statute to conduct background checks on employees
and obtain fingerprint clearance cards for all certificated employees.
Arizona Department of Public Safety is the state agency responsible for
issuing fingerprint clearance cards.
June 21, 2005
$
35,000.00
M&O
Awarded Vendor:
Description:
Arizona Department of Revenue
Use Tax
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by law to pay a use tax to the State of Arizona for all
purchases from out-of-state vendors that did not collect tax. Arizona
Department of Revenue is the state agency responsible for collecting use
tax.
June 21, 2005
$
1,600,000.00
M&O, Grants, Capital
Awarded Vendor:
Description:
Arizona Public Service Co
Electricity and Electrical Facilities Construction/Improvement
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
APS holds the service area for electrical service to Landmark, District Office,
Imes and Smith.
June 21, 2005
$
700,000.00
M&O
Awarded Vendor:
Description:
City of Glendale
Water/Sewer Services, Plan Review/Permit Fees
Sole Source Renewal Determination:
City of Glendale holds authority for water delivery and building reviews in
Glendale.
June 21, 2005
$
600,000.00
M&O
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
Awarded Vendor:
Description:
City of Glendale Police Department
School Resource Officers
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District was awarded Safe Schools Grant for the sole purpose of
subcontracting School Resource Officers. City of Glendale Police
Department is the only agency that can provide School Resource Officers in
the Glendale area.
February 12, 2009
$145,000
Grants
Awarded Vendor:
Description:
Industrial Commission of Arizona
Workers' Compensation Premium Tax
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by statute to pay workers' compensation premium taxes.
Industrial Commission of Arizona is the state agency responsible for
collection of workers' compensation premium taxes.
March 14, 2006
$
40,000.00
GESD Workers' Compensation Trust
Awarded Vendor:
Description:
Maricopa County Environmental Services
Water/Sewer Plan Review Fees, Various Permits
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by law to submit construction plans for review in order to
ensure compliance with county health codes. District is also required to
have various permits to operate, including food service and grocery permits,
pollution permits, and school ground permits. Maricopa County
Environmental Services is the state agency responsible for collection of fees
for plan reviews and permits.
June 21, 2005
$
25,000.00
M&O, Food Service
Awarded Vendor:
Description:
Maricopa County General Fund
Election Fees
Sole Source Renewal Determination:
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
Awarded Vendor:
Description:
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District is required by statute to pay for the cost of preparation of ballots,
cards of instruction to voters, and other election costs. Maricopa County
General Fund is the state agency responsible for collection of election fees.
June 21, 2005
$
90,000.00
M&O
N Harris Computer Corporation (was Schoolhouse Software)
CafTRAC Food Service Software, Maintenance/Support
District's Food Service department uses CafTRAC software at all 17 school
sites. District needs to maintain and upgrade software. Using any other
brand voids maintenance, support and warranty of existing products.
July 13, 2004
$
25,000.00
Food Service
Awarded Vendor:
Description:
Salt River Project
Electricity and Electrical Facilities Construction/Improvement
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
SRP holds the service area for electrical service to entire District (except
Landmark, District Office, Imes and Smith).
June 21, 2005
$
1,600,000.00
M&O
Awarded Vendor:
Description:
Salt River Valley Water Users Association
Irrigation Water
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
Salt River Valley Water Users Association maintains and operates all
irrigation water canals in Central Arizona.
June 21, 2005
$
15,000.00
M&O
Awarded Vendor:
Description:
Southwest Gas Corporation
Gas Service
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
Southwest Gas Corporation holds the service area for gas service for
Glendale.
June 21, 2005
$
110,000.00
M&O
Awarded Vendor:
Description:
Thinking Maps
Training, Thinking Maps Materials
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District adopted Thinking Maps materials in February 2006. Training
workshops cannot be adopted, but are necessary to effectively implement
adopted materials. Thinking Maps is the publisher of these materials, and
the only source for training.
July 11, 2006
$
10,000.00
Grants
Awarded Vendor:
Description:
Tyler Technologies Inc (was Windsor Management Group)
Infinite Visions Software, Maintenance/Support
Sole Source Renewal Determination:
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District originally purchased Infinite Visions accounting software in 2004 for
$250,000. District needs to continue maintenance and upgrades for this
software. Using any other brand voids maintenance, support and warranty
of existing products.
May 9, 2006
$
125,000.00
M&O, GESD Self-Insurance Trust, GESD Property/Casualty Trust, GESD
Workers' Compensation Trust
Awarded Vendor:
Description:
US Postmaster
Metered Postage
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District meters all outgoing mail with appropriate postage. US Postmaster is
the federal division responsible for collection of postage.
June 21, 2005
$
60,000.00
M&O
Awarded Vendor:
Description:
Zonar Systems Inc
Zonar Products & Services
Sole Source Renewal Determination:
Original Board Award:
Anticipated Expenditures:
Primary Funding:
District uses Zonar Evirnet and Zpass systems, with an approximate total
value of $98,000. The original system was donated by the vendor. The
District is only responsible for ongoing products, services, upgrades,
maintenance and training.
June 8, 2010
$
70,000.00
M&O
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
5.O.
TOPIC:
Lease Agreement Amendment
Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR BOARD CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended that the Governing Board approve the Amendment to the Lease Agreement with
Maricopa County for property at Discovery School, as presented.
RATIONALE:
Maricopa County operates a Head Start Program at Discovery School and wishes to exercise a
renewal term for an additional (5) years to May 31, 2020.
The district’s attorney has approved the Amendment as to form.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
Revised
May 13, 2015
INFORMATIONAL AGENDA ITEM
Reports, presentations and other similar items are submitted to the Governing Board
as information and do not require action.
AGENDA NO: 6.A. TOPIC: Employee Salary Benefits and Working Conditions Negotiations Poll
SUBMITTED BY:
Ms. Nancy Maccarone, Glendale Education Association President
RECOMMENDED BY: Ms. Mary Ann Wilson, Governing Board President
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
Report on:
Members of the Glendale Education Association Leadership Team will present results of a
recent poll of employees regarding salary, benefits and working conditions negotiations
representation.
GLENDALE ELEMENTARY SCHOOL DISTRICT
INFORMATIONAL AGENDA ITEM
Reports, presentations and other similar items are submitted to the Governing Board
as information and do not require action.
AGENDA NO:
6.B.
TOPIC: Fiscal Year 2016 Budget Requirements
SUBMITTED BY:
Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
Report on:
Administration will provide the Governing with an update and overview of the impact of the
Arizona Legislature’s fiscal year 2016 budget, specifically the reduction to District Additional
Assistances (DAA).
After this presentation, the public will have an opportunity over the next 30 days to comment
and/or make recommendations regarding GESD’s DAA reduction(s). The Governing Board will
review and consider any public comments at the meeting when the fiscal year 2016
expenditure budget is proposed.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.A.
TOPIC:
Policy Revision - First Reading
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the first reading of proposed revision
policies GCCH – Professional Staff Bereavement Leave, and GCCC – Professional/Support Staff
Leaves of Absence Without Pay, as presented.
RATIONALE:
As a result of IBBD research and recommendation, the attached revisions to the policies
listed are recommended for first reading:
Revisions to GCCH Professional Staff Bereavement Leave are recommended to update, align
and clarify policy language with current District practice.
Revisions to GCCC – Professional/Support Staff Leaves of Absence Without Pay are
recommended to align with statute and provide timelines for notification of intent to
return.
GCCH ©
PROFESSIONAL STAFF
BEREAVEMENT LEAVE
An employee may be granted, upon request to the Superintendent, As a fringe benefit, all regular
employees are eligible for bereavement leave. Eligible employees receive up to three (3)
working days of leave for an in-state death and up to five (5) working days of leave per year,
with pay, to be used in the event of death in the employee's family as defined in
GCCA.
Additional leave may be granted by the Superintendent for extenuating
circumstances.for an out-of-state death, not to exceed a maximum of five (5) days per fiscal
year. One (1) day of bereavement leave is equivalent to an employee's regularly scheduled
hours for the assigned position. Approved bereavement days are not deducted from earned
leave.
For the purposes of bereavement leave, family shall include:
Spouse
Grandparents
Children
Grandchildren
Parents
Like relations created by marriage, e.g., step-child, father-in-law, etc.
Siblings
Domestic Partner
Fiancée
Extensions of bereavement leave may be granted upon personal request to the
Superintendent. If approved, all such extensions of bereavement leave shall be deducted from
the employee's earned sick leave leave.
In the absence of any earned sick leave, and upon request, the Superintendent may approve an
unpaid leave of absence for each day of extended bereavement leave used.
Within five (5) days of returning to work, the employee must submit written proof of the family
member's death to the immediate supervisor. Written proof will be provided in the form of:

Obituary/Prayer Card/Funeral Program, or

Death Certificate, or

Signed statement from the Doctor or hospice.
Adopted: date of manual adoption
LEGAL
A.R.S.
15-502
REF.:
G-2900
©
GCCC
PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY
The District recognizes that on occasion extenuating circumstances arise that may necessitate
absence from duty that is not covered by other specific leave provisions of the District. To
address such situations, a leave of absence, without pay, may be granted a member of the
certificated or support staff for not longer than one (1) year.
Leave of absence may be requested for, but not limited to, the following purposes:
For additional education that relates to the employee's primary assignment. A plan of
contemplated course work must be presented.
To provide for an unpaid leave in a situation where the employee will be absent from work
because of (1) a reason that conforms to a policy currently in effect but the maximum
number of days provided for in that policy will be exceeded, or (2) failure to report to work
without prior notification to the Superintendent.
For a leave of absence that benefits or is in the best interest of the District, as determined
by the Board upon review of the application.
For leave under the Family and Medical Leave Act.
A leave of absence requested pursuant to this policy may be:
Approved by the Superintendent if the leave period does not exceed twelve (12) weeks; or
Recommended by the Superintendent and approved by the Governing Board if the leave
period exceeds twelve (12) weeks.
A request for leave of absence shall not be denied by the District if the employee is entitled to the
leave under the Family and Medical Leave Act. All other applications for leave of absence may
be granted or denied by the District, in its sole discretion.
Each request for such a leave of absence shall be in a written application stating the purpose,
starting date, and duration of the leave of absence, the reasons for its necessity or desirability,
and any other information the applicant deems relevant to the request.
The leave of absence shall be only for the purpose and duration approved and may not be
extended without written approval by the District. Leave of absence shall not exceed one
(1) year.
Employees on an approved one-year leave of absence must notify the Human
Resources Department in writing of their intent to return the following school year no
later than March 15th.
All rights of continuing status (certificated teachers only), retirement, salary increments, and
other benefits shall be restored at the level earned when the leave was granted. All accrued
sick, vacation, personal, and other paid leave shall be applied to the leave period unless
otherwise agreed to by the District or prohibited by the Family and Medical Leave Act.
Family and Medical
Leave Act (FMLA)
The District shall fully comply with the Family and Medical Leave Act and all interim and final
regulations interpreting the FMLA issued by the U.S. Department of Labor. Accordingly, all
portions of this policy that pertain to the FMLA shall be interpreted in a manner consistent with
the FMLA and its regulations. Subject to the conditions set forth herein, any eligible employee
of the District may take up to twelve (12) weeks of leave (FMLA leave) measured backward for
each employee from the first time such employee uses leave under FMLA without pay, for any
one (1) or more of the following reasons:
Because of the birth of a child of the employee and in order to care for such child.
Because of the placement of a child with the employee for adoption or foster care.
In order to care for the spouse or a son, daughter, or parent of the employee, if such person
has a serious health condition.
Because of a serious health condition that makes the employee unable to perform the
functions of the position of such employee.
Because of any qualifying exigency (as the Secretary shall, by regulation, determine)
arising out of the fact that the spouse, or a son, daughter, or parent of the employee is on
active duty (or has been notified of an impending call or order to active duty) in the Armed
Forces in support of a contingency operation.
An eligible employee is one who has been employed by the District at least twelve (12) months
and who has completed at least one thousand two hundred fifty (1,250) hours of service
immediately prior to the time the FMLA leave is to commence.
Serious health condition means an illness, injury, impairment, or physical condition that
involves inpatient care in a hospital, hospice, or residential medical facility, or outpatient care
with continuing medical treatment by a licensed physician. Any employee who has been
employed by the District at least twelve (12) months and who has completed at least one
thousand two hundred fifty (1,250) hours of service immediately prior to the time the leave is to
commence shall be eligible for FMLA leave.
Special conditions applicable to FMLA. Entitlement to leave for the birth of a child or the
placement of a child for adoption or foster care ends at the expiration of a twelve (12)-month
period, beginning on the date of the event. An eligible employee who is the spouse, son,
daughter, parent, or next of kin of a covered servicemember shall be entitled to a total of
twenty-six (26) workweeks of leave during a twelve (12)-month period to care for the
servicemember. The leave described to care for a covered servicemember shall only be available
during one (1) single twelve (12)-month period.
A husband and wife working for the District may be limited to a total of twelve (12) weeks of
leave during each applicable twelve (12)-month period for leave for the birth of a child or the
placement of a child for adoption or foster care and to care for an employee's parent with a
serious health condition. The aggregate number of workweeks of leave to which both the
husband and wife may be entitled under covered servicemember family leave combined with
leave as described in the previous sentence shall be limited to twenty-six (26) workweeks during
one (1) single twelve (12)-month period.
An employee shall substitute accrued vacation or other applicable leave for FMLA leave, to the
extent available by policy, unless otherwise agreed to by the District.
Notice. An employee must provide at least thirty (30) days notice before the FMLA leave is to
begin if the need for the leave is foreseeable based on an expected birth, placement for adoption,
or foster care, planned medical treatment for a serious health condition, or military service leave
of the employee or family member. If thirty (30) days notice is not practicable, notice must be
given as soon as practicable. The notice shall be in the form of a request for leave of absence as
specified in this policy. The District may deny FMLA leave to any eligible employee until such
time as the employee has provided the required notice.
Certification. All FMLA leave shall be supported by medical certificate provided by the
employee's health provider in the form of the exhibit accompanying this policy. In any instance
where the FMLA leave must be preceded by thirty (30) days notice, the medical certificate should
accompany the request for leave of absence. In any other instance, the medical certificate
should be provided within fifteen (15) days after the FMLA leave commences.
Certification of active military duty or call to active duty in support of a contingency operation
for purpose of receiving family leave shall be required under the same conditions as FMLA
certification for leave indicated above.
The employee may be requested (at the District's expense) to provide recertification of medical
conditions in support of leave if the District feels that the circumstances so warrant and notice is
given. Recertification shall not be required for intervals shorter than thirty (30) days.
Whenever a medical certification or recertification is required of an employee, notice describing
such requirement and providing the form of such certification shall be provided to the employee.
An employee shall not be denied FMLA leave or other rights under the FMLA unless a notice
required by FMLA in such situation has first been provided to the employee.
In the case of continuation, recurrence, or onset of a serious health condition to the employee,
covered family of the employee (including a servicemember being cared for by an employee) and
the employee is unable to return to work, certification issued by the health care provider of the
entity with the serious health condition shall be required to support the inability of the employee
to return to work.
Intermittent or reduced time (IRT) leave. FMLA leave may be taken intermittently or on a
reduced leave schedule under the following circumstances:
If medically necessary to care for a family member or for the employee's own serious
health condition;
Because of any qualifying exigency the spouse, or a son, daughter, or parent, of the
employee is on active duty, or notified of an impending call or order to active duty in
support of a contingency operation; or
If approved by the District.
The District may, for the term of the leave, transfer the employee to an alternative position with
equivalent pay and benefits.
If the IRT leave is for an instructional employee (one whose principal function is to instruct
students in a class, small group, or as individuals), the District can require the employee either
to take leave for a period or periods of a particular duration not greater than the duration of the
planned treatment or to transfer temporarily to an available alternative position with equivalent
pay and benefits that provides better accommodation of recurring periods of leave, provided the
leave is:
Requested to care for a qualifying family member or as a result of the employee's serious
health condition preventing job performance;
Foreseeable, based upon planned medical treatment; and
For more than twenty percent (20%) of the working days in the leave period.
The employee may be granted leave under these circumstances, subject to reasonable efforts to
schedule treatment so as not to unduly disrupt the educational program.
Special end-of-semester circumstances for instructional employees. Under each of the
following conditions, leave for an instructional employee may be required to continue to the end
of the academic semester:
Leave begins more than five (5) weeks before the end of the semester, leave is for at least
three (3) weeks, and return to employment would occur during the last three (3) weeks of
the semester.
Leave other than for the employee's serious health condition begins within the last five (5)
weeks of the semester, leave is for greater than two (2) weeks duration, and return to
employment would occur during the last two (2) weeks of the semester.
Leave other than for the employee's serious health condition begins within the last three
(3) weeks of the semester and leave exceeds five (5) working days.
Employee notification. With each request for FMLA leave, the employee shall be notified:
About FMLA by provision of the FMLA fact sheet (Exhibit EE).
As appropriate concerning the expectations, obligations, and consequences of taking FMLA
leave per 29 C.F.R. 825.301 of FMLA.
That FMLA leave may be withheld until a requested notice is provided or the time frame is
met.
That if leave is granted to an employee who is unable to perform the work required,
restoration may be denied until the employee has complied with the request to provide
medical certification of ability to return to work.
The District will post notices in conspicuous places on the District premises that provide a
summary of FMLA and information on how to file a charge for an FMLA violation.
Health care continuation. An employee taking FMLA leave shall be entitled to have the
health care plan in which the employee is participating continue under the same terms and
conditions applicable to actively working employees. The District shall require the repayment
of any health care premiums paid by the District for continuing coverage during the period of the
FMLA leave if the employee fails to return to work after the FMLA leave expires and the failure
to return is not due to circumstances beyond the employee's control.
Position restoration. Upon return from FMLA leave, an employee shall be restored to the
same position held before the FMLA leave commenced or to an equivalent position with
equivalent pay, benefits, and working conditions. The District requires an employee to provide
a medical certificate from a health care provider that the employee is able to resume work before
returning from FMLA leave for a serious personal health condition. The District may delay the
return of an instructional employee from FMLA leave at the end of a semester, in accordance
with Section 825.602 of FMLA rules. The District may deny restoration of position to any key
employee (i.e., one who is among the highest-paid ten percent [10%] of all employees of the
District), in accordance with Section 825.218 of FMLA rules.
Adopted: July 26, 2011
LEGAL REF.:
A.R.S. 15-510
Family and Medical Leave Act of 1993
29 C.F.R. Part 825
G-2931
EXHIBIT
©
GCCC-EA
EXHIBIT
PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY
CERTIFICATION OF HEALTH CARE PROVIDER
(Family and Medical Leave Act of 1993)
When completed, this form goes to the employee,
Not to the Department of Labor.
1.
Employee's Name _________________________________________________
2.
Patient's Name (If different from employee) __________________________
3.
A definition of "serious health condition" under the Family and Medical Leave Act is
provided near the end of this form. Does the patient's condition1 qualify under any of the
categories described? If so, please check the applicable category.
(1) ___ (2) ___ (3) ___ (4) ___ (5) ___ (6) ___, or None of the above ___
______________________________________
4.
Describe the medical facts which support the patient's certification, including a brief
statement as to how the medical facts meet the criteria of the category checked above:
5.
a. State the approximate date the condition commenced, and the probable duration of the
condition (and also the probable duration of the patient's present incapacity2 if
different):
b. Will it be necessary for the employee to take work only intermittently or to work on a
less than full schedule as a result of the condition (including for treatment described in
Item 6 below)?
If yes, give the probable duration:
c. If the condition is a chronic condition (condition 4) or pregnancy, state whether the
patient is presently incapacitated2 and the likely duration and frequency of episodes of
incapacity2:
______________________________________
1
Here and elsewhere on this form, the information sought relates only to the condition for
which the employee is taking FMLA leave.
2
"Incapacity," for purposes of FMLA, is defined to mean inability to work, attend school or
perform other regular daily activities due to the serious health condition, treatment therefore,
or recovery therefrom.
6.
a. If additional treatments will be required for the condition, provide an estimate of the
probable number of such treatments.
If the patient will be absent from work or other daily activities because of treatment on
an intermittent or part-time basis, also provide an estimate of the probable number of
and interval between such treatments, actual or estimated dates of treatment if known,
and period required for recovery if any:
b. If any of these treatments will be provided by another provider of health services
(e.g., physical therapist), please state the nature of the treatments:
c. If a regimen of continuing treatment by the patient is required under your
supervision, provide a general description of such regimen (e.g., prescription drugs,
physical therapy requiring special equipment):
______________________________________
7.
a. If medical leave is required for the employee's absence from work because of the
employee's own condition (including absences due to pregnancy or a chronic
condition), is the employee unable to perform work of any kind?
b. If able to perform some work, is the employee unable to perform any one (1) or more
of the essential functions of the employee's job (the employee or the employer
should supply you with information about the essential job functions)? If yes, please list
the essential functions the employee is unable to perform:
c. If neither a. nor b. above applies, is it necessary for the employee to be absent from
work for treatment?
8.
a. If leave is required to care for a family member of the employee with a serious health
condition, does the patient require assistance for basic medical or personal needs or
safety, or for transportation?
b. If no, would the employee's presence to provide psychological comfort be beneficial to
the patient or assist in the patient's recovery?
c. If the patient will need care only intermittently or on a part-time basis, please indicate
the probable duration of this need:
_______________________________________
________________________________________
Signature of Health Care Provider
________________________
Type of Practice
________________________________________
Address
________________________
Telephone Number
________________________________________
________________________
Date
_______________________________________
To be completed by the employee needing family leave to care for a family member:
State the care you will provide and an estimate of the period during which care will be provided,
including a schedule if leave is to be taken intermittently or if it will be necessary for you to work
less than a full schedule:
________________________________________
Employee Signature
________________________
Date
Definitions
A "Serious Health Condition" means an illness, injury impairment, or physical or mental
condition that involves one (1) of the following:
1.
Hospital Care
Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care
facility, including any period of incapacity2 or subsequent treatment in connection with or
consequent to such inpatient care.
2.
Absence Plus Treatment
(a) A period of incapacity2 of more than three (3) consecutive calendar days (including
any subsequent treatment or period of incapacity2 relating to the same condition), that
also involves:
(1) Treatment3 two (2) or more times by a health care provider, by a nurse or
physician's assistant under direct supervision of a health care provider, or by a
provider of health care services (e.g., physical therapist) under orders of, or on
referral by, a health care provider; or
(2) Treatment by a health care provider on at least one (1) occasion which results in
a regimen of continuing treatment4 under the supervision of the health care
provider.
3.
Pregnancy
Any period of incapacity due to pregnancy, or for prenatal care.
4.
Chronic Conditions Requiring Treatments
A chronic condition which:
(1) Requires periodic visits for treatment by a health care provider, or by a nurse or
physician's assistant under direct supervision of a health care provider;
(2) Continues over an extended period of time (including recurring episodes of a
single underlying condition); and
(3) May cause episodic rather than a continuing period of incapacity2 (e.g., asthma,
diabetes, epilepsy, etc.).
5.
Permanent/Long-term Conditions Requiring Supervision
A period of Incapacity2 which is permanent or long-term due to a condition for which
treatment may not be effective. The employee or family member must be under the
continuing supervision of, but need not be receiving active treatment by, a health
care provider. Examples include Alzheimer's, a severe stroke, or the terminal stages of a
disease.
6.
Multiple Treatments (Non-Chronic Conditions)
Any period of absence to receive multiple treatments (including any period of recovery
therefrom) by a health care provider or by a provider of health care services under orders of,
or on referral by, a health care provider, either for restorative surgery after an accident or
other injury, or for a condition that would likely result in a period of Incapacity2 of
more than three (3) consecutive calendar days in the absence of medical
intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis
(physical therapy), and kidney disease (dialysis).
This optional form may be used by employees to satisfy a mandatory requirement to furnish a
medical certification (when requested) from a health care provider, including second or third
opinions and recertification (29 C.F.R. 825.306).
______________________________________
3
Treatment includes examinations to determine if a serious health condition exists and
evaluations of the condition. Treatment does not include routine physical examinations, eye
examinations, or dental examinations.
4
A regimen of continuing treatment includes, for example, a course of prescription medication
(e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health
condition. A regimen of treatment does not include the taking of over-the-counter medications
such as aspirin, antihistamines, or salves: or bed-rest, drinking fluids, exercise, and other
similar activities that can be initiated without a visit to a health care provider.
G-2932
EXHIBIT
©
GCCC-EB
EXHIBIT
PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY
EMPLOYER RESPONSE TO EMPLOYEE REQUEST
FOR FAMILY OR MEDICAL LEAVE
(Family and Medical Leave Act of 1993
Optional Use Form - See 29 C.F.R. § 825.301)
Date: ____________________________
To:
(Employee's Name)
From:
(Name of Appropriate Employer Representative)
Subject: REQUEST FOR FAMILY/MEDICAL LEAVE
On ___________________ ,
(Date)
leave due to:
you
notified
us
of
your
need
to
take
family/medical
The birth of a child, or the placement of a child with you for adoption or foster care; or
A serious health condition that makes you unable to perform the essential functions for your
job; or
A serious health condition affecting your spouse, 
child, 
parent, for which you are
needed to provide care.
You notified us that you need this leave beginning on ____________________ and that you expect
(Date)
leave to continue until on or about ___________________.
(Date)
Except as explained below, you have a right under the FMLA for up to twelve (12) weeks of
unpaid leave in a twelve (12)-month period for the reasons listed above. Also, your health
benefits must be maintained during any period of unpaid leave under the same conditions as if
you continued to work, and you must be reinstated to the same or an equivalent job with the
same pay, benefits, and terms and conditions of employment on your return from leave. If you
do not return to work following FMLA leave for a reason other than: (1) the continuation,
recurrence, or onset of a serious health condition which would entitle you to FMLA leave; or (2)
other circumstances beyond your control, you may be required to reimburse us for our share of
health insurance premiums paid on your behalf during your FMLA leave.
This is to inform you that: (check appropriate boxes: explain where indicated)
1.
You are 
eligible not eligible for leave under the FMLA.
2.
The requested leave will 
will not be counted against your annual FMLA leave
entitlement.
3.
You 
will 
will not be required to furnish medical certification of a serious health
condition. If required, you must furnish certification by ______________________ (insert
date) (must be at least fifteen [15] days after you are notified of this requirement), or we may
delay the commencement of your leave until the certification is submitted.
4.
You may elect to substitute accrued paid leave for unpaid FMLA leave. We  will  will
not require that you substitute accrued paid leave for unpaid FMLA leave. If paid leave will
be used, the following conditions will apply: (Explain)
5.
(a) If you normally pay a portion of the premiums for your health insurance, these payments
will continue during the period of FMLA leave. Arrangements for payment have been
discussed with you, and it is agreed that you will make premium payments as follows:
(Set forth dates, e.g., the tenth [10th] of each month, or pay periods, etc., that specifically
cover the agreement with the employee.)
(b) You have a minimum thirty (30)-day (or, indicate longer period, if applicable) grace
period in which to make premium payments. If payment is not made timely, your group
health insurance may be cancelled, provided we notify you in writing at least fifteen (15)
days before the date that your health coverage will lapse, or, at our option, we may pay
your share of the premiums during FMLA leave, and recover these payments from you
upon your return to work. We  will  will not pay your share of health insurance
premiums while you are on leave.
(c) We  will  will not do the same with other benefits (e.g., life insurance, disability
insurance, etc.) while you are on FMLA leave. If we do pay your premiums for other
benefits, when you return from leave you  will  will not be expected to reimburse us
for the payments made on your behalf.
6.
You  will  will not be required to present a fitness-for-duty certificate prior to being
restored to employment. If such certification is required but not received, your return to
work may be delayed until certification is provided.
7.
(a) You  are  are not a "key employee" as described in § 825.217 of the FMLA
regulations. If you are a "key employee:" restoration to employment may be denied
following FMLA leave on the grounds that such restoration will cause substantial and
grievous economic injury to the District as discussed in § 825.218.
(b) We  have  have not determined that restoring you to employment at the conclusion of
FMLA leave will cause substantial and grievous economic harm to us. ([a] and/or [b]
may be explained if requested. See §825.219 of the FMLA regulations.)
8.
While on leave, you  will  will not be required to furnish us with periodic reports every
____________________ (indicate interval of periodic reports, as appropriate for the particular
leave situation) of your status and intent to return to work (see § 825.309 of the FMLA
regulations). If the circumstances of your leave change and you are able to return to work
earlier than the date indicated on the reverse side of this form, you  will  will not be
required to notify us at least two (2) work days prior to the date you intend to report to work.
9
You  will  will not be required to furnish recertification relating to a serious health
condition. (Explain below, if necessary, including the interval between certifications as
prescribed in §825.308 of the FMLA regulations.)
This optional use form may be used to satisfy mandatory employer requirements to provide
employees taking FMLA leave with written notice detailing specific expectations and obligations
of the employee and explaining any consequences of a failure to meet these obligations. (29
C.F.R. 825.301(b).)
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PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY
YOUR RIGHTS UNDER THE FAMILY AND
MEDICAL LEAVE ACT OF 1993
The Family and Medical Leave Act of 1993 (FMLA) requires covered employers to provide up to
twelve (12) weeks of unpaid, job-protected leave to "eligible" employees for certain family and
medical reasons. Employees are eligible if they have worked for their employer for at least one
(1) year, and for one thousand two hundred fifty (1,250) hours over the previous twelve (12)
months, and if there are at least fifty (50) employees within seventy-five (75) miles. The FMLA
permits employees to take leave on an intermittent basis or to work a reduced schedule under
certain circumstances.
Reasons for Taking Leave
Unpaid leave must be granted for any of the following reasons:
To care for the employee's child after birth, or placement for adoption or foster care;
To care for the employee's spouse, son or daughter, or parent who has a serious health
condition; or
For a serious health condition that makes the employee unable to perform the employee's
job.
At the employee's or employer's option, certain kinds of paid leave maywill be substituted for
unpaid leave.
Advance Notice and Medical Certification
The employee may be required to provide advance leave notice and medical certification.
Taking of leave may be denied if requirements are not met.
The employee ordinarily must provide thirty (30) days advance notice when the leave is
"foreseeable."
An employer may require medical certification to support a request for leave because of a
serious health condition, and may require second or third opinions (at the employer's
expense) and a fitness for duty report to return to work.
Job Benefits and Protection:
For the duration of FMLA leave, the employer must maintain the employee's health
coverage under any "group health plan."
Upon return from FMLA leave, most employees must be restored to their original or
equivalent positions with equivalent pay, benefits, and other employment terms.
The use of FMLA leave cannot result in the loss of any employment benefit that accrued
prior to the start of an employee's leave.
Unlawful Acts by Employers
FMLA makes it unlawful for any employer to:
interfere with, restrain, or deny the exercise of any right provided under FMLA.
discharge or discriminate against any person for opposing any practice made unlawful by
FMLA or for involvement in any proceeding under or relating to FMLA.
Enforcement:
The U.S. Department of Labor is authorized to investigate and resolve complaints of
violations.
An eligible employee may bring a civil action against an employer for violations.
FMLA does not affect any federal or state law prohibiting discrimination, or supersede any state
or local law or collective bargaining agreement which provides greater family or medical leave
rights.
For Additional Information
If you have access to the Internet visit the FMLA website: http://www.dol.gov/esa/whd/fmla. To
locate your nearest Wage-Hour Office, telephone the Wage-Hour toll-free information and help
line at 1-866-4USWAGE (1-866-487-9243): a customer service representative is available to
assist you with referral information from 8am to 5pm in your time zone; or log onto the following
at http://www.wagehour.dol.gov.
A Spanish translation of this form may be downloaded
at http://www.dol.gov/esa/whd/fmla/index.htm
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PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY
MILITARY FAMILY LEAVE
On January 28, 2008, President Bush signed into law the National Defense Authorization Act for
FY 2008 (NDAA), Public Law 110-181. Section 585(a) of the NDAA amended the Family and
Medical Leave Act of 1993 (FMLA) to provide eligible employees working for covered employers
two (2) important new leave rights related to military service:
(1) New Qualifying Reason for Leave. Eligible employees are entitled to up to twelve
(12) weeks of leave because of "any qualifying exigency" arising out of the fact that the
spouse, son, daughter, or parent of the employee is on active duty, or has been notified of
an impending call to active duty status, in support of a contingency operation. By the
terms of the statute, this provision requires the Secretary of Labor to issue regulations
defining "any qualifying exigency." In the interim, employers are encouraged to provide
this type of leave to qualifying employees.
(2) New Leave Entitlement. An eligible employee who is the spouse, son, daughter,
parent, or next of kin of a covered servicemember who is recovering from a serious illness
or injury sustained in the line of duty on active duty is entitled to up to twenty-six (26)
weeks of leave in a single twelve (12)-month period to care for the servicemember. This
provision became effective immediately upon enactment. This military caregiver leave
is available during "a single twelve (12)-month period" during which an eligible employee
is entitled to a combined total of twenty-six (26) weeks of all types of FMLA leave.
Additional information on the amendments and a version of Title I of the FMLA with the new
statutory language incorporated are available on the FMLA amendments Web site at
http://www.dol.gov/esa/whd/fmla/NDAA_fmla.htm.
A Spanish translation of this form may be downloaded
at http://www.dol.gov/esa/whd/fmla/index.htm
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LEAVES OF ABSENCE WITHOUT PAY
FACT SHEET NO. 28:
THE FAMILY AND MEDICAL LEAVE ACT OF 1993
The U.S. Department of Labor's Employment Standards Administration, Wage and Hour
Division, administers and enforces the Family and Medical Leave Act (FMLA) for all private,
state and local government employees, and some federal employees. Most federal and certain
congressional employees are also covered by the law and are subject to the jurisdiction of the
U.S. Office of Personnel Management or the Congress.
The FMLA became effective on August 5, 1993 for most employers and entitles eligible
employees to take up to twelve (12) weeks of unpaid, job-protected leave in a twelve (12)-month
period for specified family and medical reasons. Amendments to the FMLA by the National
Defense Authorization Act for FY 2008 (NDAA). Public Law 110-181, expanded the FMLA to
allow eligible employees to take up to twelve (12) weeks of job-protected leave in the applicable
twelve (12)-month period for any "qualifying exigency" arising out of the fact that a covered
military member is on active duty, or has been notified of an impending call or order to active
duty, in support of a contingency operation. The NDAA also amended the FMLA to allow
eligible employees to take up to twenty-six (26) weeks of job-protected leave in a "single twelve
(12)-month period" to care for a covered servicemember with a serious injury or illness.
Employer
Coverage
FMLA applies to all public agencies, including state, local and federal employers, local education
agencies (schools), and private-sector employers who employed fifty (50) or more employees in
twenty (20) or more workweeks in the current or preceding calendar year, including joint
employers and successors of covered employers.
Employee
Eligibility
To be eligible for FMLA benefits, an employee must:
work for a covered employer;
have worked for the employer for a total of twelve (12) months;
have worked at least one thousand two hundred fifty (1,250) hours over the previous twelve
(12) months; and
work at a location in the United States or in any territory or possession of the United
States where at least fifty (50) employees are employed by the employer within seventy-five
(75) miles.
While the twelve (12) months of employment need not be consecutive, employment periods prior
to a break in service of seven (7) years or more need not be counted unless the break is
occasioned by the employee's fulfillment of his or her National Guard or Reserve military
obligation (as protected under the Uniformed Services Employment and Reemployment Rights
Act (USERRA)), or a written agreement, including a collective bargaining agreement, exists
concerning the employer's intention to rehire the employee after the break in service. See,
special rules for returning reservists under USERRA.
Leave
Entitlement
A covered employer must grant an eligible employee up to a total of twelve (12) workweeks of
unpaid leave during any twelve (12)-month period for one (1) or more of the following reasons:
For the birth and care of a newborn child of the employee;
For placement with the employee of a son or daughter for adoption or foster care;
To care for a spouse, son, daughter, or parent with a serious health condition;
To take medical leave when the employee is unable to work because of a serious health
condition; or
For qualifying exigencies arising out of the fact that the employee's spouse, son, daughter,
or parent is on active duty or call to active duty status as a member of the National Guard
or Reserves in support of a contingency operation.
A covered employer also must grant an eligible employee who is a spouse, son, daughter, parent,
or next of kin of a current member of the Armed Forces, including a member of the National
Guard or Reserves, with a serious injury or illness up to a total of twenty-six (26) workweeks of
unpaid leave during a "single twelve (12)-month period" to care for the servicemember.
Spouses employed by the same employer are limited in the amount of family leave they may take
for the birth and care of a newborn child, placement of a child for adoption or foster care, or to
care for a parent who has a serious health condition to a combined total of twelve (12) weeks (or
twenty-six [26] weeks if leave to care for a covered servicemember with a serious injury or illness
is also used). Leave for birth and care, or placement for adoption or foster care, must conclude
within twelve (12) months of the birth or placement.
Under some circumstances, employees may take FMLA leave intermittently - taking leave in
separate blocks of time for a single qualifying reason - or on a reduced leave schedule - reducing
the employee's usual weekly or daily work schedule. When leave is needed for planned medical
treatment, the employee must make a reasonable effort to schedule treatment so as not to
unduly disrupt the employer's operation. If FMLA leave is for birth and care, or placement for
adoption or foster care, use of intermittent leave is subject to the employer's approval.
Under certain conditions, employees or employers may choose to "substitute" (run concurrently)
accrued paid leave (such as sick or vacation leave) to cover some or all of the FMLA leave. An
employee's ability to substitute accrued paid leave is determined by the terms and conditions of
the employer's normal leave policy.
"Serious health condition" means an illness, injury, impairment, or physical or mental condition
that involves either:
Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical-care
facility, including any period of incapacity (i.e., inability to work, attend school, or perform
other regular daily activities) or subsequent treatment in connection with such inpatient
care; or
Continuing treatment by a health care provider, which includes:
A period of incapacity lasting more than three (3) consecutive, full calendar days, and
any subsequent treatment or period of incapacity relating to the same condition, that
also includes:
treatment two (2) or more times by or under the supervision of a health care
provider (i.e., in-person visits, the first within seven (7) days and both within
thirty (30) days of the first day of incapacity); or
one (1) treatment by a health care provider (i.e., an in-person visit within seven
(7) days of the first day of incapacity) with a continuing regimen of treatment
(e.g., prescription medication, physical therapy); or
Any period of incapacity related to pregnancy or for prenatal care. A visit to the
health care provider is not necessary for each absence; or
Any period of incapacity or treatment for a chronic serious health condition which
continues over an extended period of time, requires periodic visits (at least twice a
year) to a health care provider, and may involve occasional episodes of incapacity. A
visit to a health care provider is not necessary for each absence; or
A period of incapacity that is permanent or long-term due to a condition for which
treatment may not be effective. Only supervision by a health care provider is
required, rather than active treatment; or
Any absences to receive multiple treatments for restorative surgery or for a condition
that would likely result in a period of incapacity of more than three (3) days if not
treated.
Maintenance
of
Health
Benefits
A covered employer is required to maintain group health insurance coverage for an employee on
FMLA leave whenever such insurance was provided before the leave was taken and on the same
terms as if the employee had continued to work. If applicable, arrangements will need to be
made for employees to pay their share of health insurance premiums while on leave. In some
instances, the employer may recover premiums it paid to maintain health coverage for an
employee who fails to return to work from FMLA leave.
Job
Restoration
Upon return from FMLA leave, an employee must be restored to the employee's original job, or to
an equivalent job with equivalent pay, benefits, and other terms and conditions of employment.
An employee's use of FMLA leave cannot result in the loss of any employment benefit that the
employee earned or was entitled to before using FMLA leave, nor be counted against the
employee under a "no fault" attendance policy. If a bonus or other payment, however, is based
on the achievement of a specified goal such as hours worked, products sold, or perfect
attendance, and the employee has not met the goal due to FMLA leave, payment may be denied
unless it is paid to an employee on equivalent leave status for a reason that does not qualify as
FMLA leave.
An employee has no greater right to restoration or to other benefits and conditions of
employment than if the employee had been continuously employed.
Notice
and
Certification
Employee Notice
Employees seeking to use FMLA leave are required to provide thirty (30)-day advance notice of
the need to take FMLA leave when the need is foreseeable and such notice is practicable. If
leave is foreseeable less than thirty (30) days in advance, the employee must provide notice as
soon as practicable - generally, either the same or next business day. When the need for leave is
not foreseeable, the employee must provide notice to the employer as soon as practicable under
the facts and circumstances of the particular case. Absent unusual circumstances, employees
must comply with the employer's usual and customary notice and procedural requirements for
requesting leave.
Employees must provide sufficient information for an employer reasonably to determine whether
the FMLA may apply to the leave request. Depending on the situation, such information may
include that the employee is incapacitated due to pregnancy, has been hospitalized overnight, is
unable to perform the functions of the job, and/or that the employee or employee's qualifying
family member is under the continuing care of a health care provider.
When an employee seeks leave for a FMLA-qualifying reason for the first time, the employee
need not expressly assert FMLA rights or even mention the FMLA. When an employee seeks
leave, however, due to a FMLA-qualifying reason for which the employer has previously provided
the employee FMLA-protected leave, the employee must specifically reference either the
qualifying reason for leave or the need for FMLA leave.
Employer Notice
Covered employers must post a notice approved by the Secretary of Labor explaining rights and
responsibilities under FMLA. An employer that willfully violates this posting requirement may
be subject to a fine of up to one hundred ten dollars ($110) for each separate offense.
Additionally, employers must either include this general notice in employee handbooks or other
written guidance to employees concerning benefits, or must distribute a copy of the notice to each
new employee upon hiring.
When an employee requests FMLA leave or the employer acquires knowledge that leave may be
for a FMLA purpose, the employer must notify the employee of his or her eligibility to take leave,
and inform the employee of his/her rights and responsibilities under FMLA. When the employer
has enough information to determine that leave is being taken for a FMLA-qualifying reason, the
employer must notify the employee that the leave is designated and will be counted as FMLA
leave.
Certification
Employers may require that an employee's request for leave due to a serious health condition
affecting the employee or a covered family member be supported by a certification from a health
care provider. An employer may require second or third medical opinions (at the employer's
expense) and periodic recertification of a serious health condition. An employer may use a
health care provider, a human resource professional, a leave administrator, or a management
official - but not the employee's direct supervisor - to authenticate or clarify a medical
certification of a serious health condition. An employer may have a uniformly-applied policy
requiring employees returning from leave for their own serious health condition to submit a
certification that they are able to resume work. If reasonable safety concerns exist, an employer
may, under certain circumstances, require such a certification for employees returning from
intermittent FMLA leave.
Unlawful
Acts
It is unlawful for any employer to interfere with, restrain, or deny the exercise of any right
provided by FMLA. It is also unlawful for an employer to discharge or discriminate against any
individual for opposing any practice, or because of involvement in any proceeding, related to
FMLA.
Enforcement
The Wage and Hour Division investigates complaints. If violations cannot be satisfactorily
resolved, the U.S. Department of Labor may bring action in court to compel compliance.
Individuals may also be able to bring a private civil action against an employer for violations.
Other
Provisions
Special rules apply to employees of local education agencies. Generally, these rules apply to
intermittent leave or when leave is required near the end of a school term.
Salaried executive, administrative, and professional employees of covered employers who meet
the Fair Labor Standards Act (FLSA) criteria for exemption from minimum wage and overtime
under Regulations, 29 C.F.R. Part 541, do not lose their FLSA-exempt status by using any
unpaid FMLA leave. This special exception to the "salary basis" requirements for FLSA's
exemption extends only to an "eligible" employee's use of leave required by FMLA.
For
additional
information,
visit
the
Wage
and
Hour
Division
Website:
http://www.wagehour.dol.gov and/or call the toll-free information and helpline, available 8 a.m.
to 5 p.m. in your time zone, 1-866- 4USWAGE (1-866-487-9243).
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.B.
TOPIC:
Employment of Principal
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve employment of Ms. Diane Pesch as the Principal
of Bicentennial North Middle School, salary and benefits commensurate with other Principals.
RATIONALE:
It is recommended Diane Pesch be appointed the Principal of Bicentennial North Middle School.
Ms. Pesch retired from our District in 2014 after a thirty-six year career in the field of
education. Diane was a classroom teacher for many years, an Assistant Principal at both
Glendale American and Don Mensendick, and a Principal at Mensendick, Discovery and
Landmark. Diane also served as the Principal Coach during the 13-14 school year at GESD.
She obtained her Bachelor of Arts in Elementary Education from Lock Haven State College in
Pennsylvania, and her Master’s Degree and Certificate in Educational Leadership from Arizona
State University.
We are honored to recommend Ms. Diane Pesch for the principal-ship at Bicentennial North
Middle School.
DIANE MARIE PESCH Assist principals with development of strategic school plans Assist principals with instructional supervision Assist principals with development of school systems Director for Leadership Development – Taught district classes to aspiring principals and current leaders Revised teacher and administrator evaluation instrument in order to comply with recently changed law (2012‐2013) Principal of Landmark Elementary School – k through 8th grade school Turn around principal Recruited and hired twenty one new teachers Developed and implemented school systems – discipline program, attendance program, revised academic schedule Developed strategic plan with aligned professional development focusing on a balanced, comprehensive literature program with emphasis on expository text and vocabulary development and building conceptual development and problem solving skills in math Allocated school funds and outside resources to improve school and classroom environment and curriculum development Standardized all classrooms with furniture, smart boards, white boards, shelving and expository books Focused on instructional leadership to include weekly visits in each classroom providing focused feedback in areas of professional development and direct/constructivist instructional approach Re‐organized library to include more expository text books, system for book check out and accountability for book return 15 point increase – Highest amount of growth in district. (2007‐2012)) Principal of Discovery Elementary School ‐ k through 8th grade school Turn around principal Recruited and hired 11 new teachers and placed 12 teachers on plans of improvement Mentored Principals for District Mentored Rodel Aspiring Principals Piloted Teacher Rubric Evaluation Instrument Applied Instructional Coaching for teacher improvement Brought school from underperforming prior to my arrival to performing plus – Highest AIMS average scores in reading, math, writing and science in the district, Highest amount of students taking and passing high school math test to earn high school credit Created and implemented professional learning communities to encourage peer collaboration Increased student engagement by training staff members in Kagan engagement strategies DIANE MARIE PESCH Instructed 3rd through 8th grade students. Member of committee who developed and implemented gifted education program. Purchased all materials; developed Parent Organization for Gifted. Developed first district‐wide school newspaper. Organized Drama Club. Fifth Grade Teacher/Student Council Advisor (1980‐1982) Member of Reading‐in‐the‐Content –Area Committee ALHAMBRA SCHOOL DISTRICT; Phoenix, Arizona Teacher (1978 – 1980) Involved in Oral Language Development of k‐2nd grade Title 1 students. Taught Remedial Mathematics to 4th – 6th grade title 1 students. Supervised an Instructional Aid DISTRICT COMMITTEES Strategic planning committee Budget committee Insurance trust committee Principal advisory committee Teacher and principal evaluation committee Technology committee Discipline committee Gifted education committee Interview committee School improvement committee INTERNSHIP 3 Aspiring principals completed their administrative internship under my supervision. AWARDS 2011 Rodel Exemplary Principal Runner up for Title 1 School of the Year DIANE MARIE PESCH TRAININGS Essential Elements of Instruction Scheduling Crisis Prevention Engagement Strategies Genesis Discipline Entry Running Records Balanced Literacy and Comprehensive Literacy Reading First Leadership for Continuous Improvement Data Wise: A Step‐by‐Step Blueprint for Using Assessment Results to Improve Teaching and Learning Walk‐through evaluation Cognitive coaching Instructional Conferencing Professional Learning Environments Teacher and Administration Evaluation REFERENCES GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO: 7.C.
SUBMITTED BY:
TOPIC:
Employment of Assistant Principal
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the promotion of Ms. Caitlyn Clark to Assistant
Principal of Don Mensendick Middle School, salary and benefits commensurate with other
Assistant Principals.
RATIONALE:
After paper screening over 125 applicants, 21 candidates moved on to the first round of
interviews. The initial interview committee consisted of five principals, three Achievement
Advisors, two Teachers, and the Assistant Superintendent for Human Resources. After the
first round of interviews, the top finalist was asked to participate in one additional interview
with school staff members including the Principal, two teachers, two support staff and two
parents.
As a result, it is recommended to the Governing Board that Ms. Caitlyn Clark be promoted to
Assistant Principal of Don Mensendick School. Ms. Clark has been an educator since 2007 and
has served as a middle school social studies, reading and writing teacher. She also served as
the Summer School Coordinator for three years. Most recently Caitlyn has been Teacher on
Special Assignment assisting administration at Mensendick.
Ms. Clark earned her Bachelor of
Arts in Secondary Education from Arizona State University, a Master of Education in Reading
from the Capella University, and most recently, a Master of Education in Educational
Administration from American College of Education.
We are honored to recommend Ms. Caitlyn Clark to our administrative team.
Source of Funding –
M&O
Budget_____
State
Grant_____
Federal
Grant
Capital_____ Other
Caitlyn Clark

Faculty Associate | Mary Lou Fulton Teachers College
August 2014 to December 2014 – Arizona State University – Tempe, AZ
 Teach 1 section of SED 464: Middle School Curriculum and Organization Course
 Align instruction plans to the university syllabus and state requirements for certification
 Maintain accurate records of student grades and progress reports
Coordinator | 3rd-7th Grade Gifted Summer School Program
March 2014 to June 2014 – Glendale Elementary School District – Glendale, AZ





Assist the Student Service Department in establishing the new summer program
Establish operational procedures and expectations for summer school staff and students
Supervise two different school sites and certified faculty
Provide certified staff with feedback through observations and on weekly lesson plans
Evaluate the effectiveness of the new program through teacher, student, and parent feedback
Teacher | Don Mensendick Elementary School
August 2010 to May 2014– Glendale Elementary School District – Glendale, AZ












Teach 2 sections of 7th grade and 2 sections of grade honors Social Studies/Writing (2013-2014)
Teach 4 sections of 8th grade Honors and Mainstream Social Studies/Writing (2011-2013)
Teach 2 sections of 7th/8th grade Reading, 3 Sections of 7th/8th grade Writing (2010-2011)
Align instruction to social studies, writing and reading state standards
Maintain accurate records and parent contacts
Mentor teachers on Gifted Education and related responsibilities as the Lead Gifted Teacher
Coordinated TAT team meetings to develop behavior/instructional interventions
Facilitate PLC meetings as the 6th-8th Grade Writing/Social Studies PLC Lead
Developed and implemented the 8th Grade Promotion Celebration week
Established guidelines and procedures for after school detention program
Establish and supervise Reading and Math 4th-8th Grade Summer School (2010-2012)
Attend the GESD Leadership Academcy (2012-2014)
Teacher | Percy L. Julian Elementary School
September 2009 to May 2010 – Roosevelt Elementary School District – Phoenix, AZ




Teach 2 sections of 7th and 2 sections of 8th Grade Honors and Mainstream Social Studies
Teach 1 Section of Success For Reading Intervention Program
Align instruction to social studies, reading and math state standards
Maintain accurate records and parent contacts
Teacher | Frank Borman Elementary School
August 2007 to June 2009 – Cartwright Elementary School District – Phoenix, AZ





Teach 4 Sections of 7th Grade ELD Social Studies (2008-2009)
Teach 3 Sections of 8th grade, 1 section of 7th grade ELD Social Studies (2007-2008)
Align instruction to social studies and English Language Development standards
Maintain accurate records and parent contacts
Mentored and support teachers with using technology in instruction as the CATS Mentor
Caitlyn Clark

Awards and Nominations
 2013 Nominated Teacher of the Year
 2013 Awarded Teacher of the Month
 2012 Awarded Teacher of the Month
Professional References
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.D.
TOPIC:
Employment of Assistant Principal
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the promotion of Monica Silva to Assistant
Principal of Desert Spirit School, salary and benefits commensurate with other Assistant
Principals.
RATIONALE:
After paper screening over 125 applicants, 21 candidates moved on to the first round of
interviews. The initial interview committee consisted of five principals, three Achievement
Advisors, two Teachers, and the Assistant Superintendent for Human Resources. After the
first round of interviews, the top finalist was asked to participate in one additional interview
with school staff members including the Principal, two teachers, two support staff and two
parents.
As a result, it is recommended to the Governing Board that Ms. Monica Silva be promoted to
Assistant Principal of Desert Spirit School. Ms. Silva has been an educator since 2001 and has
worked as a science and language arts teacher, and a Math/Science Achievement Advisor.
Most recently, Monica served as a STEM Achievement Advisor at the district office level.
Ms.
Silva earned her Bachelor of Science in Biology from the University of Arizona, a Post
Baccalaureate in Secondary Education from University of Phoenix, a Master of Education in
Curriculum and Instruction from University of Phoenix and a Master of Education in
Educational Leadership from Northern Arizona University.
We are honored to recommend Ms. Monica Silva to our administrative team.
Monica Silva
Objective
Obtain a school leadership position in which I am given the opportunity to enhance teacher
instructional proficiency and build positive culture and climate, ultimately leading to increased
student achievement.
Experience
2001-2002
Creighton Elementary School District
Phoenix, Az.
Glendale Elementary School District
Glendale, Az.
Teacher


8th grade Science
8th grade Language Arts
2002-2007
Teacher







8th grade Science
Science department co-chair
Team leader
School Improvement Team
Student Council coordinator
Intersession coordinator
District Science Committee member
2007- 2013
Glendale Elementary School District
Glendale, Az.
Math/Science Achievement Advisor





Curriculum and standards alignment and review
Instructional specialist and coach
Collaborate with Administration to develop and implement site strategic plan
Plan and facilitate professional development for adult learners
Professional Learning Community facilitator
2013-Present
Glendale Elementary School District
Glendale, Az.
STEM Achievement Advisor




District Level Science curriculum and standards alignment and review
Collaborate with Site Administrators to develop and implement STEM
Plan and facilitate professional development for adult learners
Facilitate STEM Curriculum Adoption
Education
1994-1999
Bachelor of Science Degree


Major: Biology
Minor: Math/Chemistry/Physics
University of Arizona
Tucson, Az.
1999-2000
University of Phoenix
Tucson, Az.
University of Phoenix
Phoenix, Az.
Post Baccalaureate Degree

Secondary Education
2002-2003
Master’s Degree

Curriculum and Instruction
2013-2014
Northern Arizona University
Master’s Degree

Educational Leadership
Certification
Arizona Standard Teaching Certificate: Secondary Education 7-12
Approved Areas:
 Biology
 General Science
 Middle Grades Mathematics, 7-8
 Structured English Immersion, K-12
Arizona Administrative Certificate: Principal PreK-12 (pending)
References
Phoenix, Az.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.E.
TOPIC: Employment of Assistant Superintendent
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the employment of Ms. Cindy Segotta-Jones as
the Assistant Superintendent of Educational Services, salary and benefits commensurate with
other Assistant Superintendents.
RATIONALE:
It is recommended Cindy Segotta-Jones be appointed the Assistant Superintendent for
Educational Services. Ms. Segotta-Jones started her career in education as a Second Grade
Bilingual Teacher in Texas. Cindy dedicated the majority of her career to the Cartwright School
District while serving as a classroom teacher, a Principal, Director of Early Childhood
Education, Director of English Language Acquisition, Director of Curriculum and Instruction
and as the Assistant Superintendent for Educational Services. Her extensive experience in
education also includes serving GESD in the past as Interim Director of Curriculum &
Instruction and as the IT and School Improvement Coach.
We are honored to recommend the appointment of Ms. Cindy Segotta-Jones as the Assistant
Superintendent for Educational Services.
WORK EXPERIENCE:
2007-2012
Assistant Superintendent for Educational Services
Cartwright School District
Phoenix, AZ
2003-2007
Director of Curriculum and Instruction
Cartwright School District
Phoenix, AZ
2002-2003
Director of English Language Acquisition Program
Liaison to Early Childhood Center
Cartwright School District
Phoenix, AZ
2000-2002
Director of Early Childhood Education/
English Language Acquisition Programs/
Liaison to Early Childhood Center
Cartwright School District
Phoenix, AZ
1999-2000
Principal
Cartwright Preschool & Gifted Center
Phoenix, AZ
1989-1999
Director of Early Childhood Education/
Second Language Acquisition Programs
Cartwright School District
Phoenix, AZ
1985-1989
First Grade Teacher
Tomahawk Elementary School
Student Teacher Mentor
Cartwright School District
Phoenix, AZ
1984-1985
Kindergarten Teacher
Starlight Park Elementary School
Cartwright School District
Phoenix, AZ
1982-1984
Second Grade Teacher
Classified Basic Students/Regular
Classroom Students, Open Concept
Student Teacher Lead Bilingual Education Teacher
Oakwilde Elementary School
Aldine Independent School District
Houston, Texas
WORK EXPERIENCE:
1981-1982
Second Grade Bilingual Teacher
Oakwilde Elementary School
Aldine Independent School District
Houston, Texas
SUMMARY OF RESPONSIBILITIES AND ACCOMPLISHMENTS
EDUCATIONAL LEADERSHIP:
 Implemented Professional Learning Communities in Cartwright School
District.
 Facilitated monthly Administrative Professional Development.
 Developed Administrative Master Professional Development Calendar.
 Developed and Implemented Collaborative Team Observation Tools.
 Developed and Implemented School Site Team Observation Tools.
 Co-Developed and Implemented SEI Walk-through Observation Tools.
 Co-facilitate Principal Regional Meetings.
 Developed protocol for Principal Quarterly Reviews.
 Implemented 21st Century ELD Classrooms.
 Developed New Teacher Mentor Program.
 Facilitator for New Teacher Mentor Program.
 Implemented Team Read K-2 Initiative.
 Developed and Initiated Master Substitute Calendar.
 Student Teacher Mentor
 Student Teacher Supervisor
 Administrator Intern Supervisor
 Staff Developer for Administrative Leadership
Second Language Acquisition Program
 Reorganized former Bilingual Program for Cartwright School District.
 Designed and published first parent brochure for Second Language Acquisition
Program.
 Designed an administrator/teacher program handbook for Second Language
Acquisition Program.
 Revised all formal documents for the Second Language Acquisition Program.
 Assisted with development of a paraprofessional handbook for instructional aides.
 Initiated a Lead Teacher Team for the Second Language Acquisition Program.
 Initiated a District Assessment Team to assist all schools in assessing limited English
proficient students.
 Conduct training sessions for instructional aides working with limited English
proficient students.
 Coordinate initial placement of all limited English Proficient students in the District.
 Coordinate initial assessment/reassessment for all limited English proficient
students.
 Assist principals in the program placement of limited English proficient students.
 Assist middle school counselors with the placement of limited English proficient
students.
Second Language Acquisition Program
 Coordinate second language acquisition curriculum development and
improvement evaluation.
 Conduct biannual school audits for the Second Language Acquisition Program.
 Prepare state reports for limited English proficient student services.
 Prepare annual comparison reports of number of limited English proficient
students at each school.
 Prepared the district statement for implementing Proposition 203.
 Coordinate English Immersion curriculum adoption.
 Reorganize district Second Language Acquisition Program to meet the
requirements of Proposition 203.
 Assist Special Services Department in the placement of limited English proficient
students with special needs.
 Participate in the Central Arizona Bilingual Consortium in state of Arizona.
 Oversee Compensatory Education for English Language Learners.
 Oversee Title III Grant.
 Trainer of Trainees for Specially Designed Academic Instruction in English (SDAIE).
Kindergarten Program
 Organize and conduct monthly kindergarten in services for teachers.
 Coordinate curriculum development and improvement evaluation for
kindergarten.
 Developed performance objectives for kindergarten students.
 Developed curriculum guide for kindergarten teachers.
 Developed kindergarten report card.
 Organize and direct textbook adoption committees for all kindergarten
curriculum.
 Assist Special Services Department and principals with the transition of special
needs preschool students to kindergarten.
 Reorganized and implemented Pre-Kindergarten Parent/Child Workshops for all
preschool aged children.
 Expanded Pre-Kindergarten Parent /Child Workshops to meet the needs of
Spanish-speaking families.
 Supervised K-3 Helping Hand Tutoring Program.
 Maintained budget for K-3 Helping Hand Tutoring Program.
 Launched Cartwright School District K-2 Phonics Program.
Early Childhood Education
Preschool
 Reorganized Cartwright Preschool and Gifted Center daily operations.
 Reorganized the district's Special Programs for At Risk Preschool Children.
 Conducted a comprehensive and internal evaluation of the Cartwright School
District's Early Childhood Program that resulted in receiving national accreditation
from the National Association for the Education of Young Children.
 Developed and implemented district preschool curriculum.
 Developed performance standards for preschool students.
 Create and publish monthly parenting strategies for working with K-3 children.
 Developed standardized K-2 developmentally appropriate classroom materials
district wide.
Early Childhood Education
Preschool
 Create and publish monthly developmentally appropriate home activities for
preschool children.
 Organized and developed monthly in service program for preschool staff.
 Acted as the delegate agency liaison between Head Start and Cartwright School
District.
 Organized and presented parent and child workshops for preschool families.
 Maintain and coordinate facility license for district preschool programs.
 Participate in the Early Childhood Consortium in the state of Arizona.
Extended Day Program
 Launched an extended day Kinder Kids program for kindergarten students at
Holiday Park Elementary and C.W. Harris Elementary Cartwright School District.
 Designed facility and established program guidelines for extended day program.
 Developed and implemented an extended day curriculum directly aligned to the
district's kindergarten curriculum.
 Staff and provide in service for employees in the extended day programs.
 Maintain and coordinate facility license for extended day programs.
 Oversee budget for extended day program.
 Oversee Department of Economic Security reimbursement for extended day
program.
Employee Child Care Program
 Launched an employee childcare program for Cartwright School District
employees.
 Designed the employee childcare facilities.
 Designed an infant through five-year old developmentally appropriate curriculum
for the childcare program.
 Achieved top three ranking in the state of Arizona for outstanding childcare
facility.
 Staffed and provided in service for staff members at the employee child care
facility.
 Maintained and coordinated facility license for the childcare center.
 Managed daily operations of child care facility.
Cartwright School District Other Educational Areas
 Participated in the district curriculum mapping process.
 Assist Collaborative Peer Teachers upon request.
 Oversee foreign language program.
 Oversee the Early Childhood Block Grant.
 Designed supplemental curriculum activities for foreign language program
 Aligned Cartwright School District K-8 curriculum with Arizona Student Assessment.
 Program/Essential Skills.
 Reorganized district spelling bees.
 Conducted regional spelling bees.
 Organized and directed textbook adoption committees in Social Studies, Science
and Health at the K-8 level.
 Organized and oversaw Cartwright School District Annual Education Fairs.

Cartwright School District Other Educational Areas
 Developed and initiated a kindergarten and first grade vocabulary program used
in the district.
 Organized New Teacher Orientation Program.
 Provided in service training on classroom management for all new teachers.
 Coordinated and maintained budget for Chemical Abuse Prevention Program.
 Designed a Multicultural Activity Book for all district teachers.
 Obtained state and federal grants.
 Oversaw entire budget for state and federal programs.
 Supervised Curriculum Coordinators.
 Initiated the first Spanish translated report cards and numerous other Cartwright
School District communications.
RESEARCH INTERESTS:
Multicultural Education and Cultural Diversity
Cultural -Familial Predictors of Children’s Academic Achievement
Effective Early Childhood Programs
Professional Learning Communities At Work
Instructional Technology for the 21st Century Classroom
AFFILIATIONS:
Alpha Delta Kappa, Alpha Epsilon Chapter. 1989 - 1992
American Association of Teachers of Spanish and Portuguese. 1981-present
Phi Sigma Iota (National Honor Society for Foreign Languages). 1981- present
Association For Supervision and Curriculum.1990-present
Association For Childhood Education International. 1991-present
Association For Early Childhood Education.1991-present
NAYEC - National Association of Early Education for Young Children.
1992-present
TESOL - Teachers of English to Speakers of Other Languages. 1996-2007
NABE – National Association of Bilingual Educators. 1994-present
AABE – Arizona Association of Bilingual Educators. 1996-present
Consortium of Administrators For Bilingual Education.1994-present
Consortium of Administrators for Early Childhood Education. 1999-present
Cartwright Association for Administrators. 1989-2007
Maryvale Revitalization Board Representative – 2007-2009
South Phoenix Council Member First Things First 2007-2009
Greater Phoenix Educational Management Council GPMEC Chair 2010-2012
STATE AND NATIONAL PRESENTATIONS:
Presenter National School Boards Association 2011
Presenter Arizona School Boards Association 2010
Presenter New Mexico School Boards Association 2008
Presenter Arizona Department of Education Leading Change Conference 2009
PUBLICATIONS:
Guidelines for Comprehensive Early Education Programs. Collaborative Writer for
Arizona Early Childhood Consortium.
Allthingsplc. Collaborative Writer. Solution Tree.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.F.
TOPIC:
Proposed Issues for ASBA’s Political Agenda
Ms. Elizabeth Powell, Executive Assistant
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
The Governing Board will discuss and consider taking action to approve proposed issues to
submit for consideration on Arizona School Boards Associations’ 2016 Political Agenda.
RATIONALE:
Arizona School Boards Association seeks your input on the 2016 Political Agenda. Issues
submitted for consideration should fall into three categories – long-term (out to 10 years),
short-term (3 to 5 years), and 2016 Session-specific legislation. Once submitted, these
proposals will be compiled by ASBA staff and provided to the ASBA Legislative Committee
for consideration. The Committee will then create a draft document that will be circulated
to all governing boards and superintendents. This draft agenda will be the basis for
discussion and final approval at the official Delegate Assembly on Saturday, September 12th.
The timeline is as follows:





Friday, May 29th – Proposed Items Due
Friday June 5th – Legislative Committee meets
Week of June 22nd – Legislative Committee Recommendations sent to all governing
board members and superintendents
Saturday, September 12th – Delegate Assembly (will be in the morning and follow the
Law Conference)
Friday, November 13th – ASBA/AASBO/ASA Legislative Workshop
The current 2015 Political Agenda is attached for your reference.
2015 Session-Specific
Short Term
Long Term
2015
PoliticalAgenda
These overarching issues must be addressed for public schools to excel and provide an
opportunity for every child to succeed. Providing high quality public education is the best
investment to grow Arizona’s economy. The items below reflect those key issues on which
we will concentrate over the next 5-10 years.
1. Structurally change the school finance formula to equitably and adequately fund public schools to:
a. Assure a more stable and reliable source.
b. Maximize local school district flexibility in managing these funds.
5-10
c. Require the same accountability measures of all schools and individuals that
receive public funds.
years
d. Repeal any program that gives public monies to private schools.
2. Uphold preservation of local control to reinforce the connection between the community
and its elected governing board members.
3. Meet the unique educational needs of every student so that every student has the opportunity to reach
his/her full potential.
Building toward our long-term areas of success, the following items represent critical
needs to put us on that path, and will engage our energies over the next 3-5 years.
1. Fund voluntary, full-day kindergarten and include kindergarten students in the override
calculation.
2. Reinstate and fund capital funding formulas to comply with at least state school building
3-5
minimum standards.
years
3. Provide greater equity in funding and access for special education students within the
public school system.
4. Allow public school tax credits to be used as determined by local districts.
5. Establish appropriate financial and academic accountability for Empowerment Scholarship Accounts.
6. Maximize trust land income for teachers’ salaries and student classroom opportunities.
Building toward our long-term areas of success, the following items reflect issues that
will not only move us forward, but we believe can be accomplished next year given the
legislative atmosphere and current public trends.
1. Advocate to lessen unfunded mandates and administrative burdens.
2. Restore Building Renewal funding to ensure school facilities are adequately maintained.
3. Change “override/budget increase” language to “locally controlled funding” to better reflect what voters
are being asked to support.
4. Allow school districts greater flexibility in the divestiture of property to address
population and course needs.
2015
5. Allow districts the option to operate individual schools for 200-day school years and
increase accompanying funding to 8% from 5% to improve student achievement.
6. Restore 9th grade funding for CTE/JTEDs, and fully fund JTEDs at 100%, so that
students have the opportunity to be exposed to and pursue career fields and/or certification completion.
7. Reinstate the ability of districts to charter schools for innovation.
8. Fund the implementation costs of Arizona’s new standards, assessments, and technology and provide
for adequate assessment transition time.
9. Lead efforts to align Arizona’s accountability system with the criteria desired for student, school, and
district success.
10. Fund inflation fully in the manner prescribed by statute mandated by Arizona voters.
11. Establish appropriate financial and academic accountability for Arizona Online Instruction programs.
Quality leadership and advocacy for children in public schools
Guiding
the Process
ASBA leadership and members of the association’s
Governmental Relations and Legal Services staff
guide the political agenda process in concert with
the ASBA Legislative Committee.
Dr. Timothy L. Ogle
Executive Director
Janice Palmer
Director of
Governmental
Relations and
Public Affairs
Jesus Rubalcava
2015 President
Gila Bend USD
Geoff Esposito
Governmental
Relations Analyst
2100 N. Central Ave., Ste, 200 | Phoenix, AZ 85004
602.254.1100 | 800.238.4701 | www.azsba.org
Chris Thomas
General Counsel /
Director of Legal
and Policy Services
ISSUES FOR LEGISLATIVE COMMITTEE CONSIDERATION –
2016 POLITICAL AGENDA
The Governing Board of ___________________________________________ School
District presents the following issue(s) to the ASBA Legislative Committee as adopted
by the Governing Board on ______________________________.
Long-Term Issues – These should be core beliefs and/or issues that need to be addressed over 5-10
years (example: Uphold local control or completely revise the school finance formula)
1. _________________________________
2. _________________________________
3. __________________________________
Short-Term Issues – These should be issues that can be accomplished over 3-5 years.
(example: Phase-in voluntary, statewide full-day kindergarten over 3-5 years)
1. _____________________________________
2. ______________________________________
3. ______________________________________
2016 Session-Specific Issues – These should be specific items for bill introduction in 2016.
(example: Change “override” to “local support”)
1. ___________________________________
2. ___________________________________
3. ___________________________________
PLEASE RETURN BY: MAY 29, 2015
ASBA FAX #: 602.254.1177 OR EMAIL: esanchez@azsba.org
To complete and submit this form online, go to: http://www.azsba.org/2016-political-agenda
www.azsba.org
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.G.
TOPIC:
Revised Expenditure Budget #2
Ms. Sara DiPasquale, Director of Finance
RECOMMENDED BY: Mr. Mike Barragan, Assistant Superintendent for Financial & Auxiliary Services
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the FY 2014-2015 Expenditure Budget Revision #2
as presented.
RATIONALE:
Pursuant to ARS 15-905, school districts must revise their expenditure budgets by May 15.
The second and final revision to GESD’s 2014-15 Expenditure Budget includes two important
items of note:

An increase in the Unrestricted Capital Outlay budget (p. 4 of 8) of $51,198 due to
Arizona Department of Education recalculations of the District’s Revenue Control Limit
(RCL) in the amount of $44,539 and the District Additional Assistance (DAA) in the
amount of $6,659.

Adjustment to the General Budget Limit (GBL) (p. 7 of 8) of -$335,341 transferred to the
Energy and Water Savings fund to cover the current-year financing payments for the
performance contract. Although the contract work is nearing completion, it likely will
be fiscal year 2016-17 before energy savings are maximized. As of April 30, the District
has spent $111,886 less on electricity when compared to the same period last year. We
estimate the District will realize about $144,000 in total savings on electricity this fiscal
year over FY 2013-14. The M&O budget (p. 1 of 8) was decreased by $335,341 as a
result of the transfer to the Energy and Water Savings budget (p. 6 of 8, line 32).
As a result of the reduction to the GBL and M&O budget, the District’s Budget Balance Carry
Forward (BBCF) into FY 16 also will be reduced.
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
Source of Funding –
M&O
Budget
State
Grant
Federal
Grant
Capital
Other
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO: 7.H.
TOPIC:
2015-2016 Board Meeting Calendar
SUBMITTED BY: Mr. Joe Quintana, Superintendent
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve a Board Meeting Calendar for the 2015-2016
school year.
RATIONALE:
The attached draft Board Meeting Calendar for 2015-2016 is based primarily on the current
year’s calendar, with regular meetings held on the second Thursday of each month, and special
meetings on the fourth Thursday, with some exceptions:
 September’s regular meeting is on the third Thursday due to ASBA’s Law Conference.
No special meeting in September.
 The October special meeting is on the first Thursday to allow the Annual Financial
Report to be approved prior to the October 15th deadline.
 The October regular meeting is on the third Thursday due to Fall Break.
 In November, the special meeting is on the third Thursday due to Thanksgiving Break.
This meeting will be conducted for completion of the Superintendent’s Performance
Evaluation.
 The December regular meeting is on the second Tuesday due to ASBA’s Annual
Conference December 9-11.
 March has a second special meeting scheduled on the fifth Thursday for the Board to
conduct a workshop/retreat for goal setting purposes.
GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40
GOVERNING BOARD MEETING DATES
2015-2016 School Year
Unless otherwise posted, all meetings begin at 5:30 p.m. and are held in the District Office Board Room located at
7301 N. 58th Avenue, Glendale, AZ 85301. Meetings will conclude by 9:00 p.m. unless the majority of Board
members present vote to extend the meeting beyond that time. Special meetings may be called for study sessions
and for in-depth review and discussion of specific topics and information related to the operations of the school
district. Workshops may be scheduled for the purpose of conducting Board Member training and development.
2015
Thursday, July 9, 2015
Thursday, July 23, 2015 - Special Meeting, if needed
Thursday, August 13, 2015
Thursday, August 27, 2015 – Special Meeting, if needed
Thursday, September 17*, 2015
Thursday, October 1, 2015** - Special Meeting
Thursday, October 22, 2015**
Thursday, November 12, 2015
Thursday, November 19, 2015*** – Special Meeting, Superintendent Evaluation
Tuesday, December 8, 2015****
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
Thursday,
2016
January 14, 2016
January 28, 2016 – Special Meeting, if needed
February 11, 2016
February 25, 2016 – Special Meeting, if needed
March 10, 2016
March 24, 2016 – Special Meeting, if needed
March 31, 2016 – Special Meeting, Board Retreat/Workshop
April 14, 2016
April 28, 2016 – Special Meeting, if needed
May 12, 2016
May 26, 2016 – Special Meeting, if needed
June 9, 2016
June 23, 2016 – Special Meeting, if needed
NOTE: All meeting dates are subject to change. Please verify dates by calling (623) 237-7135.
Exceptions to second Thursday Regular Meetings and fourth Thursday Special Meetings
* September: Regular Meeting on third Thursday due to ASBA Law Conference. No Special Meeting.
** October: Special meeting October 1st for AFR approval. Regular Meeting October 22nd due to Fall Break.
*** November: Special Meeting on third Thursday for Superintendent Evaluation.
**** December: Regular Meeting on second Tuesday due to ASBA Annual Conference. No Special Meeting.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.I.
TOPIC:
Employment of Assistant Principal
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the promotion of Ms. Christy Discello to
Assistant Principal of Desert Garden Elementary School, salary and benefits commensurate with
other Assistant Principals.
RATIONALE:
After paper screening over 125 applicants, 21 candidates moved on to the first round of
interviews. The initial interview committee consisted of five principals, three Achievement
Advisors, two Teachers, and the Assistant Superintendent for Human Resources. After the first
round of interviews, the top finalist was asked to participate in one additional interview with
school staff members including the Principal, two teachers, two support staff and two parents.
As a result, it is recommended to the Governing Board that Ms. Christy Discello be promoted to
Assistant Principal of Desert Garden Elementary School. Ms. Discello has been an educator since
2002 and has worked as a teacher, media specialist, Reading Interventionist and Coach. Most
recently Christy has served as a Literacy Achievement Advisor at Coyote Ridge School.
Ms.
Discello earned her Bachelor of Arts in Elementary Education from the University of Pittsburgh, a
Master of Elementary Education from Arizona State University, and a Master of Education in
Educational Leadership from Northern Arizona University.
We are honored to recommend Ms. Christy Discello to our administrative team.
Christy Discello
Education/Certification
M.Ed.
Educational Leadership with Principal Certification,
Northern Arizona University, Phoenix, AZ, December 2011
M.Ed.
Elementary Education with Reading Endorsement, Arizona
State University, Glendale, AZ, 2005
BS
Elementary Education, University of Pittsburgh,
Johnstown, PA, 2001
Certifications
Principal K-12 and Elementary K-8
Endorsements
Reading Specialist K-12, Library-Media Specialist K-12,
Structured English Immersion K-12, Early Childhood
Leadership and Teaching Experience
Achievement Advisor for Literacy and Social Studies – Coyote Ridge School, Glendale
Elementary School District, 2012 – Present
 Instructional Coach for Kindergarten – Eighth Grade Teachers
 Administrative designee in absence of administrators on campus
 Professional development planning and facilitation both at the school and district level
 Member of the school leadership team
 Strategic planning, implementation, and continuous monitoring of plan
 Analysis of school and district data and assessments
 Provide interventions for intensive students based on literacy data
 Teacher Assistance Team
 Mentor/Instructional Coach for Induction Teachers
 DIBELS Next Mentor/Trainer
 Write From the Beginning Trainer of Trainers
 Glendale Leadership Academy, Levels 1 and 2
K-6 Reading Specialist – Esperanza Elementary School, Deer Valley Unified School
District, 2007 – 2012
 K-6 Reading Specialist, Title 1 Intervention, Literacy Coach
 Administrative designee in absence of Principal
 DIBELS Assessment and Data Analysis, DIBELS Next Mentor/Trainer
 Title I budgeting and planning
 Cognitive Coaching
 Professional Development/Conducting Teacher In-Service Days
 Campus Improvement Team/Continuous Improvement Planning
 Reading Goal Team Facilitator
 School Webmaster
 General Education Intervention Team Coordinator
 Jumpstart Summer School Coordinator
 Deer Valley Aspiring Administrator Program
Library-Media Specialist – Esperanza Elementary School, Deer Valley Unified School
District, 2005-2007
 Library/Information Skills Curriculum and K-6 Technology Curriculum
 Scholastic Reading Inventory and Reading Counts
 School Webmaster
 Recipient of McDonalds Corporation $1000 Grant for Literacy
First Grade Teacher – Canyon Breeze Elementary School, Pendergast Elementary School
District, 2002 – 2005
 Balanced Literacy/Guided Reading
 Developmental Reading Assessment (DRA)
 DIBELS Assessment
 STAR and Accelerated Reader
Other Related Experiences
Christ’s Church of the Valley – Nursery Volunteer, 2013 to Present
HopeKids Arizona Volunteer, 2009-Present
 Volunteering for special events put on for children facing life-threatening illnesses
 Opportunities to volunteer for group events at Phoenix Children’s Hospital
Global Partnership Schools, Phoenix, AZ, 2009 - 2010
 Academic Tutor for low SES students
 Kindergarten through Fourth Grade Reading and Math Intervention
Professional Affiliations
International Reading Association, 2002 – Present
Arizona Reading Association, 2002 – Present
National Education Association, 2002 – Present
Arizona Education Association, 2002 – Present
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
7.J.
TOPIC:
Employment of Assistant Principal
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the employment of Stephanie Scott to Assistant
Principal of Coyote Ridge School, salary and benefits commensurate with other Assistant
Principals.
RATIONALE:
After paper screening over 125 applicants, 21 candidates moved on to the first round of
interviews. The initial interview committee consisted of five principals, three Achievement
Advisors, two Teachers, and the Assistant Superintendent for Human Resources. After the first
round of interviews, the top finalist was asked to participate in one additional interview with
school staff members including the Principal, two teachers, two support staff and two parents.
As a result, it is recommended to the Governing Board that Ms. Stephanie Scott be appointed to
Assistant Principal of Coyote Ridge School. Ms. Scott has been an educator since 2004 and has
worked as a 4th, 6th, 7th and 8th grade teacher. Most recently Monica has served as a Dean of
Students in the Paradise Valley Unified School District.
Ms. Scott earned her Bachelor of Science
in Communications from Grand Valley State University, a Master of Education in Media
Technology from Eastern Michigan University, an Educational Specialist degree in Educational
Leadership and Administration from Oakland University, and is in the final stages of an Ed.D.
program in Organizational Leadership; Effective Schools from Grand Canyon University.
We are honored to recommend Ms. Stephanie Scott to our administrative team.
GLENDALE ELEMENTARY SCHOOL DISTRICT
ACTION AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
10.A.
TOPIC: Assistant Superintendent Contract
Dr. Barbara Goodwin, Assistant Superintendent for Human Resources
RECOMMENDED BY:
Mr. Joe Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION: May 14, 2015
RECOMMENDATION:
It is recommended the Governing Board approve the Assistant Superintendent Contract as
presented for the 2015-2016 school year.
RATIONALE:
The proposed contract for Assistant Superintendents for the 2015-2016 school year are
attached. The contract language has been revised per the recommendation of the
District’s legal counsel.
R
GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40
7301 North 58th Avenue
Glendale, Arizona 85301
CLASSIFIED OR CERTIFIED ADMINISTRATOR CONTRACT (Assistant Superintendent)
This Agreement is entered into this ___nd day of ____, 2015 between the Governing Board of Glendale Elementary School
District No. 40, (hereinafter referred to as “Board”), and FIRST NAME LAST NAME (hereinafter referred to as “Administrator”), who
represents that he/she has all credentials required by the laws of the State of Arizona and by the Board in order to qualify for the position
of Administrator in the Glendale School District No. 40. It shall become effective when Administrator signs and returns it to the Assistant
Superintendent of Human Resources, as the agent for the Board within thirty (30) days of its issuance.
TERM OF EMPLOYMENT
T1. The Board agrees to employ Administrator for the term of ________. Administrator shall be employed to work for a period of twelve months
each fiscal year. (This is a total of 261 contract days).
T2. If Administrator is certified, then the Board shall provide notice of the Board’s intention not to renew a contract on or before April 15th.
Administrator has no legitimate expectancy of employment beyond the term indicated in Paragraph T1.
DUTIES
D1. The duties and responsibilities of Administrator shall be those duties as may be assigned to the Administrator by the Superintendent.
Administrator understands and agrees that there may be occasions requiring Administrator’s presence outside of the regular duty hours and Administrator
will be present and perform any assigned duties, any such duties being part of Administrator’s obligations under this Contract in exchange for
consideration.
D2. Administrator may be assigned to any particular building, location or department within the District at the discretion of the Superintendent
and may likewise be transferred from one assignment or duties to another. Assignments or transfers shall take into account the best interests of the
instructional program and the operation of the District as determined by the Superintendent.
D3. Administrator shall competently perform the duties of the assignment and will be subject to a performance evaluation. Administrator shall
be governed during employment by federal and state laws, Board Policies, Administrative Regulations and rules and shall fulfill all the duties and
responsibilities of the Administrator position or positions that may be assigned during the term of this Contract by the Superintendent and shall perform
such duties at a professional level of competence as evaluated by the Superintendent.
ADMINISTRATOR QUALIFICATIONS
Q1. Administrator represents that Administrator has obtained all required licenses and/or certification so as to fulfill the duties of the position to
which Administrator has been assigned.
Q2. Administrator has provided fingerprints to the Arizona Department of Education and shall maintain throughout the term of this Contract a
Fingerprint Clearance Card, on file with the District.
Q3. This Contract is conditioned on any licenses and/or certifications listed above being valid at the time that Administrator executes this
Contract and continuing without interruption for the contract year, unless Administrator has written waiver executed by the Superintendent allowing
Administrator to obtain the licenses and certificates at a latter specific date and maintaining same throughout the end of this Contract.
Q4. If newly hired, this offer of employment is conditioned upon receipt of a positive response regarding any background investigation/reference
checks.
COMPENSATION
C1. In consideration of performance of services pursuant to this Contract, the District agrees to pay Administrator, in addition to any fringe
benefits provided by District Policy, the sum of $____________. The compensation contained in this Paragraph C1 results from placement on the District
Compensation schedule. Notwithstanding the foregoing, the sum listed in this Paragraph C1 may be modified in accordance with other provisions of this
Contract. The annual salary shall be paid in equal installments in accordance with the Board Policy governing payment of wages.
C2. Administrator acknowledges that any time after execution of this Contract, the Base Salary specified in above may be reduced if any of the
following occurs: 1) the District’s Base Support Level, Revenue Control Limit, or General Budget Limit authorized for the 2015-2016 fiscal year is less or
becomes less than that authorized at the beginning of the 2014-2015 fiscal year; 2) the District fails to receive during the 2015-2016 fiscal year funds in the
amount initially budgeted for such year; or 3) the District does not receive funds that, as of May 30, 2015, the District anticipates receiving for use in the
2015-2016 fiscal year. The Administrator shall be given not fewer than ten (10) calendar days notice of any reduction in Base Salary that occurs as a result
of this paragraph.
C3. If additional revenues become available to the District through legislative appropriation, state sales tax revenues, payment of back
revenue owed by the State, decrease in anticipated cuts or decrease in revenue drop, or other legal enactment and if those revenues are
appropriated, authorized, and/or permitted to be used for administrative salaries during the 2015-2016 school year, Administrator may be given a raise in
salary, if so approved by the Governing Board in its sole discretion. Any such salary increase shall be apportioned to employeesAdministrator in a
manner that will be determined by the Governing Board, unless the authorizing enactment specifies the method by which the increase is to be distributed.
Administrator must be currently employed by the District to receive any increase.
C4. Administrator may be entitled to earn additional compensation under the District’s Performance Pay Plan. C4. In addition to the
annual base salary and any performance based pay, the District shall pay the sum of $10,000 each year to a tax deferred plan or annuity,
whether a 403(b) plan or a 457(b) plan maintained by the District or another tax deferred plan or annuity, that is designated by the Administrator
before the beginning of the school year. If the payment is to a 403(b) plan or a 457(b) plan maintained by the District, the payment will be
deemed to be an employer contribution to the maximum extent, if any, permitted thereunder for the year in which the payment is made, and the
balance of the payment will be deemed to be an employee elective deferral pursuant to a salary reduction agreement. The Administrator
acknowledges that the District may be required to withhold from the annual base salary an employee's FICA and Medicare taxes respecting the
payment made by the District pursuant to this section. The Administrator acknowledges and agrees that neither the District nor any
representative of the District has given or will give to the Administrator any legal or tax advice and that the Administrator is responsible for the
tax consequences of the foregoing payments, including the election as to where the payment is to be made each year.
C5.
Administrator’s Supervisor shall determine if Administrator has met the requirements to receive up to two Performance Pay Plan
payments, totaling an amount not to exceed $5,000.00. 5,000.
C5.6. Administrator’s salary is contingent upon final approval of the 2015-2016 budget as required by Arizona law (A.R.S. §15-905). The above
salary is subject to the condition that funding to the District, as provided in the Arizona revised statutes or otherwise, is not reduced.
C6.7. District reserves the right, as part of a salary reduction, to decrease Administrator’s salary by furloughing Administrator. Administrator will
not be required to perform any duties on any days of furlough and will receive no compensation for such days. Administrator may not use paid sick leave
or other paid leave time on such furlough days.
C7.8. This Contract is conditional upon the school or other work location to which Administrator is assigned remaining open and in full operation
for the entire term of this Contract. In the event that, pursuant to court order, lack of appropriated or available funds, or for any other reason beyond the
control of the District, either the assigned school or other work location is not open in operation for the full contract term or school operations are suspended
or reduced below the anticipated level, there shall be a pro rata reduction of compensation under this Contract corresponding to the portion of the contract
term that suspended or reduced District operations require suspension or reduction of the services of Administrator and funds to pay Administrator are not
appropriated or are not lawfully available.
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C8. Should Administrator believe there is a mistake in Administrator’s salary resulting in Administrator receiving less than what Administrator
would be entitled under the salary schedule, Administrator shall have thirty (30) working days from initiating performance of duties under the Contract to
notify the District of mistake. If Administrator does not notify the District within these thirty (30) days, Administrator waives the right to have the salary
corrected. If Administrator has received more money than Administrator is entitled for work performed, Administrator shall, at the District’s option: (a)
immediately repay any amount erroneously paid to the Administrator; or (b) allow the District to reduce future payments to Administrator to make up for any
amount erroneously paid. This remedy shall be in addition to any other remedy to which the District is entitled under policy or law.
C9. If Administrator has retired with the Arizona State Retirement System and returned to work, Administrator acknowledges as follows: that
District shall not pay contributions on behalf of the Administrator pursuant to A.R.S. §§ 38-736.38-737 or 38-797.05 during the term of this Contract and that
the Administrator shall not accrue credited service, retirement benefits or long-term disability program benefits pursuant to Article 2.1 or Title 38 or pursuant
to any District Policy for the period the Administrator returns to work. Administrator acknowledges that the District shall place Administrator on the salary
schedule so as to recoup the costs associated with paying an alternative contribution rate pursuant to A.R.S. § 38-766.02.
BENEFITS
B1. Administrator shall receive benefits in accordance with his/her employment status (i.e. part time, retired, ten month, or twelve month,
certificated or support staff) and pursuant to the applicable Board Policies.
(a) If Administrator is a full time twelve-month employee and not yet retired, Administrator shall receive twenty (20) days of vacation
annually, exclusive of legal holidays. Vacation shall be taken subject to the approval of the Superintendent. Vacation time may be accumulated, but may
not exceed 20 working days in excess of the 20 days of annual allotted vacation. After the first year of employment, upon resignation or retirement, or
non-renewal, Administrator shall be entitled to be paid for no more than 40 earned but unused vacation days.
(b) Twelve-month administrative employees shall receive 15 paid holidays each year. Administrators employed 10 or 10-1/2 months
shall receive 9 paid holidays. Part time Administrators shall receive 5 paid holidays.
(c) Administrator shall be provided sick leave. Twelve-month Administrators shall accrue sick leave at a rate of 13 days annually. Ten
or 10 ½ month Administrators will accrue sick leave at a rate of 11 days annually. Part time Administrators will accrue 5 days of sick leave annually.
(d). Daily rate of compensation shall be determined by dividing the annual base salary by the number of contract days.
B2. An Administrator employed at least thirty (30) hours or more will be eligible for the lowest cost medical/dental plan provided by District when
Administrator qualifies for the insurance under the medical and dental plan. Said plan will be paid for by the District.
B3. If applicable based on Board Policy, life insurance shall be provided for Administrator that equates to two times Administrators annual salary.
B4. If applicable based upon Board Policy, the District shall provide Administrator with Long Term Disability Insurance. Administrators will
receive 2/3 of monthly earnings, subject to a maximum amount of $5,000.00 per month.
B5. Within budget, staffing and legal constraints, Administrator, upon approval by the Superintendent, shall be encouraged to attend appropriate
professional meetings at the local, state and national levels. Cost of attendance, where approved in advance, shall be paid by the District.
B6. Administrator will be reimbursed for traveling done on behalf of the District in accordance with A.R.S. §15-342. Administrator will provide a
personal vehicle to be used for professional business. Administrator shall have use of a District owned cellular telephone for professional business
purposes only.
MISCELLANEOUS PROVISIONS
M1. Administrator affirms that all Administrator’s representations in this Contract, Administrator’s employment application and any other
document or oral statement submitted to the District concerning qualifications, fitness for duty and representations about arrest and conviction record are
true and accurate. In the case of newly hired Administrators, this Contract is subject to verification of previous experience, receipt of positive references
and evaluation of official transcript and/or grade reports. The District may terminate this Contract if Administrator has misrepresented any of these items.
M2. Administrator represents and warrants that he or she has not committed or been convicted of molestation of a child, sexual conduct with a
minor, child abuse or any other dangerous crime against children as defined in A.R.S. § 13-604.01 or any offense described in A.R.S. § 15-534(B). This
Contract shall immediately terminate and Administrator shall be dismissed without any right to a hearing if Administrator is arrested for or charged with a
non-appealable offence listed in A.R.S. § 41-1758(B) and fails to immediately report the arrest or charge to Administrator’s supervisor.
M3. To the extent appropriate for the occasion, the District may provide incidental food and beverages to Administrator at mandatory staff
meetings, including in-services and staff development activities/trainings, in order to foster good working relations and encourage and reward staff
participation.
M4. This Contract is subject to cancellation pursuant to A.R.S. § 38-511.
M5. Administrator shall not discriminate against any employee, student, parent, contractor or other member of the public because of that
person’s sex, race, religion, color, national origin, age or disability.
M6. The entire agreement between the parties shall consist of this Contract, District’s salary schedule, the District’s Performance Pay Plan and
such fringe benefits as the Board approves for this fiscal year. Any subsequent amendment or addendum to this Contract must be in writing and signed by
both parties.
M7. The execution of this Contract was authorized at a legally convened meeting of the Board held on ___________. This Contract cancels and
supersedes all prior employment contracts between the parties and must be revised in writing.
M8. If this Contract is not returned to the District’s Human Resources Office within thirty (30) days from the date issued by the Board or includes
terms in addition to those authorized by the Board, Administrator has not accepted employment with the District, and this Contract shall be null and void.
M9. Administrator shall be evaluated through the use of an evaluation system and instrument adopted and approved pursuant to A.R.S. §
15-203(A)(38). The parties acknowledge and agree that the District’s evaluation system and instrument may be amended from time to time during the term
of this Contract.
M10. Administrator recognizes that the District will incur expenses of securing a replacement and possibly costs for a substitute in the event that
Administrator does not fulfill the obligations under this Contract. Administrator and District agree that these expenses, added to the negative impact to the
students who will not have the stability of a single administrator are difficult to determine, and therefore that it is appropriate to assess an amount certain as
liquidated damages. Administrator and District agree that the liquidated damages which may be assessed against Administrator for resigning, with Board
approval, during the term of this Contract shall be in the amount of two thousand five hundred Dollars ($2,500.00). Furthermore, resignation prior to the
termination of this Contract shall in and of itself be considered to be a violation of the Performance Pay Plan, and Administrator shall be entitled to no
portion of any funds.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed in the respective names and in the case of the Board
Representative, on the day and year first written above.
GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40
By _______________________________________
Board Representative
Date Issued:
_________________________________________
Administrator
Date: ____________________________
GB: 013014
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GLENDALE ELEMENTARY SCHOOL DISTRICT
INFORMATIONAL AGENDA ITEM
AGENDA NO:
SUBMITTED BY:
11.A.
TOPIC:
Upcoming Meetings
Mr. Joseph Quintana, Superintendent
RECOMMENDED BY:
Mr. Joseph Quintana, Superintendent
DATE ASSIGNED FOR CONSIDERATION:
May 14, 2015
Board Meetings dates for the 2014-2015 school year are listed below with the agenda topics anticipated for
each meeting. Routine items, i.e., vouchers, personnel reports, travel, etc., are not included in the list.
May 28
June 4
June 11
June 25
Special Meeting, if needed
Quarter Four Workshop (tentative)
Quarterly Goal Progress Report/Discussion
Authorized Signatories
Self-Insured Trust Funding
Special Meeting, if needed