1. business and industrial
2. construction

MSDGC
MARCH 2015 ENTERPRISE
MANAGEMENT ACTIVITY
REPORT
Metropolitan Sewer District
of Greater Cincinnati
04/30/2015 Issued Date
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table of Contents
LIST OF APPENDICES ................................................................................................................................. 4
EXECUTIVE SUMMARY ............................................................................................................................... 5
Program Health.............................................................................................................................. 5
Regulatory Coordination ................................................................................................................. 5
Stakeholder Coordination................................................................................................................ 6
County Coordination....................................................................................................................... 7
Risk Management ........................................................................................................................ 10
Significant Upcoming Events ......................................................................................................... 11
CAPTIAL PROJECTS OVERVIEW ............................................................................................................. 12
Wet Weather Improvement Program Projects ................................................................................. 12
Asset Management Projects ......................................................................................................... 16
Sustainable Infrastructure Projects ................................................................................................ 17
Local Sewer and Lateral Projects .................................................................................................. 19
Business Case Evaluations ........................................................................................................... 20
Hydraulic Model ........................................................................................................................... 20
Process and Procedures ......................................................................................................... 20
Remote Monitoring ............................................................................................................... 20
Consent Decree Projects ....................................................................................................... 21
Treatment Plant Projects ....................................................................................................... 21
Hydraulic Model Reviews for Capital Projects .................................................................... 21
Upcoming Activities ............................................................................................................. 21
Permit Applications ...................................................................................................................... 22
90-Day Substantial Completion Forecast........................................................................................ 23
CAPITAL PROGRAM FINANCIALS ............................................................................................................ 24
Cash Flow Forecast ..................................................................................................................... 24
Budget Variance Report Overview ................................................................................................. 28
Schedule Variance Report Overview.............................................................................................. 29
Allowance Expenditures................................................................................................................ 30
Legislation Activities ..................................................................................................................... 31
De-Legislation Activities................................................................................................................ 32
Procurement Activities .................................................................................................................. 33
Contract Management .............................................................................................................. 33
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Bidding Activities ...................................................................................................................... 33
Small Business Enterprise (SBE)............................................................................................... 34
Change Management ............................................................................................................... 35
Notice of Advisements (NOAs) .................................................................................................. 35
Change Orders Executed.......................................................................................................... 36
Programmatic Contingency ....................................................................................................... 37
LOWER MILL CREEK PARTIAL REMEDY PROGRAM.............................................................................. 37
Valley Conveyance System........................................................................................................... 38
Other LMCPR Projects ................................................................................................................. 38
Right-of-Way Status ..................................................................................................................... 40
LMCPR Critical Path Schedule ...................................................................................................... 42
LMCPR Program Financials .......................................................................................................... 42
ODOT COORDINATION PROGRAM .......................................................................................................... 45
OPERATIONS REPORT ............................................................................................................................. 46
Payments to the City .................................................................................................................... 46
CSO Bypass Events ..................................................................................................................... 47
WWTP Bypass Events.................................................................................................................. 48
Safety Performance...................................................................................................................... 49
APPENDICES ............................................................................................................................................. 51
LIST OF TABLES
Table 1: Notifications Provided to County for Review/Approval .................................................................... 8
Table 2: Projects with On-Going Adaptive Management Discussions ........................................................ 11
Table 3: Projects with Remaining WWIP Milestones .................................................................................. 13
Table 4: Summary of Active WWIP Projects ................................................................................................ 15
Table 5: Summary of Active Asset Management Projects .......................................................................... 16
Table 6: Summary of Active Sustainable Infrastructure Projects ................................................................ 17
Table 7: Summary of Active Enabled Impact Projects ................................................................................ 18
Table 8: Summary of Active Local Sewer & Lateral Projects ....................................................................... 19
Table 9: Active Business Case Evaluations................................................................................................ 20
Table 10: PTI Notifications to the County during February ......................................................................... 22
Table 11: PTI Applications/Extension Submitted to Ohio EPA during February ......................................... 22
Table 12: PTIs Issued to MSD by Ohio EPA during February. ................................................................... 22
Table 13: PTI Applications Forecasted during Next 90 days ...................................................................... 22
Table 14: 90-Day Forecast for Substantial Completion .............................................................................. 23
Table 15: Summary of Monthly Cash Flow Variances (5% or $100,000).................................................... 25
Table 16: Summary of Allowance Spending ............................................................................................... 30
Table 17: Summary of Legislation Activities ............................................................................................... 31
Table 19: Summary of Contracting Activities .............................................................................................. 33
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 20:
Table 21:
Table 22:
Table 23:
Table 24:
Table 25:
Table 26:
Table 27:
Table 28:
Table 30:
Table 31:
Table 32:
Table 33:
Table 34:
Table 35:
Table 36:
Table 37:
Table 38:
Summary of Bidding Activities .................................................................................................... 34
Monthly SBE Registrations, Renewals, Requests for Information............................................... 36
Summary of Notice of Advisements ............................................................................................ 36
Summary of Change Orders ....................................................................................................... 37
Summary of Programmatic Contingency Fund ........................................................................... 38
Lick Run VCS Right-of-Way Status (90 Project Parcels & 6 City Owned Sites).......................... 41
LMCPR Projects Right-of-Way Status ........................................................................................ 42
LMCPR Program Estimate Overview .......................................................................................... 44
LMCPR Projects Variance Report .............................................................................................. 45
Summary of Active ODOT Projects............................................................................................. 46
Summary of ODOT Coordination Projects in Planning ............................................................... 47
Interdepartmental Payments ....................................................................................................... 48
Capital; Budget (Fund 704) Interdepartmental Payments ........................................................... 48
Summary of Monthly CSO Bypass Events.................................................................................. 49
Summary of Treatment Plant Bypass Events ............................................................................. 49
Monthly Accidents and Incidents ................................................................................................ 50
Summary of Monthly Safety Meetings ........................................................................................ 50
Safety Meetings and Inspections ................................................................................................ 51
LIST OF APPENDICES
Appendix A – Monthly Program & Project Controls Scorecard
Appendix B – Monthly Projects Schedule and Budget Variance Report
Appendix C – Monthly Cash Flow Forecast Report
Appendix D – Monthly Detailed Allowances Expenditures Report
Appendix E – MSD Bid Board Summary
Appendix F – LMCPR Budget and Schedule Tracking Detailed Report
Appendix G – Interdepartmental Transfers and Payments Report
Appendix H – De-legislation Worksheet (not provided this month)
Appendix I – 2015 CIP Variance Report
Appendix J – Phase 1 (non-LMCPR) WWIP Milestone Float Report
Appendix K – Baseline Detailed Report
March 2015 Enterprise Management Activity Report
Page 4
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
EXECUTIVE SUMMARY
MSD continues to be diligent in reporting out on its capital program. The Enterprise continues to complete
important projects; comply with Consent Decree requirements; and implement cost saving measures. This
report provides a brief summary of the MSD’s efforts through March 30, 2015.
Program Health
MSD’s Wet Weather and Asset Management Programs continue to be in good health. During March 2015,
a total of 55 project monthly reports were posted to projectgroundwork.org to inform stakeholders of the
status of key projects. Through March capital expenditures for the WWIP, Asset Management, and
Allowance projects were $25,795,354. To-date MSD has complied with 81 of the 109 Consent Decree
milestones and remains on schedule to comply with the remaining.
Regulatory Coordination
A variety of coordination efforts were on-going during February with multiple regulatory agencies. A
summary is provided below.
•
Adaptive Management Discussions: MSD and the County team participated in conference calls
with the Consent Decree Regulators on March 12th and 19th. Several conversations were held
regarding the Phase 1 Adaptive Management projects.
•
Mill Creek and Little Miami Air Permits: A meeting was scheduled with SWOAQA to be held in
April to review a number of issues regarding incinerator stack test timing requirements and
compliance with the new SSI MACT.
•
Lower Great Miami River: Throughout March MSD continued to participate in email exchanges
with the Lower Great Miami River POTW ‘coalition’ and representatives from Ohio EPA. The
coalition provided a revised, final proposal to Ohio EPA on January 30th – suggesting permit
language related to phosphorus reduction goals. The coalition continues to work with Ohio EPA on
draft NPDES permit requirements and watershed management opportunities relative to nutrient
problems in the Lower Great Miami River. Negotiations on these issues may ultimately impact long
term permit conditions for Taylor Creek WWTP.
•
Sycamore Creek: The new NPDES permit was received from OEPA with an effective date of April
1st.
•
Mill Creek Title V – FBI 1 Annual RATA test was conducted at the end of March with oversight from
SWOAQA.
•
Little Miami WWTP - Participated in facility inspection with Cincinnati Fire Department, evaluating
operational and facility issues related to chemical storage, hazardous wastes and fuel
management, on March 5th.
March 2015 Enterprise Management Activity Report
Page 5
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
•
Mill Creek WWTP - Participated in planning meeting with Cincinnati Police Department and
Hamilton County EMA to prepare for “Critical Infrastructure Assessment” of facility, tentatively
scheduled for May 2015. Planning meeting was held onsite on March 17th.
Stakeholder Coordination
MSD has many opportunities to coordinate with its stakeholders. A summary of efforts completed during
March is presented herein.
Community Meetings & Outreach Events
The following and community outreach events were held with various stakeholders during March:
•
•
•
•
•
•
•
•
•
•
•
Neighborhood Summit, Cintas Center, March 7, 2015
South Fairmount Community Council meeting, March 10, 2015
Presentation on MSD/GCWW projects at the Columbia Tusculum Community Council meeting,
March 16, 2015
Presentation on CSO 12 project to Camp Washington Business Association, March 18, 2015
Presentation on the Lick Run Project to new utility employees, March 25, 2015
Tour of Lick Run watershed with U.S. EPA, March 26, 2015
Columbia Tusculum Community Council Meeting
Cincinnati Communicator’s Meeting
Design Build Institute of America (DBIA) Conference
Roberts Academy Focus Group Session
Schroder High School Focus Group Session
Press Releases
MSD issued the following press releases during March.
•
•
•
Flood Safety Precautions – March 2nd
Ohio River Levels Rising – March 6th
MSD Installing Additional Floodgates – March 13th
Public Records Requests
MSD received the following records requests during February:
•
•
•
Oreo Monkey – Emails from and to Sherri Franklin and Vernon Dann – March 10th
Andrew Lanier – Companies of commercial water customer with backflow prevention assemblies –
March 14th
Marilyn Wall – MSDGC’s Complaint file for basement backup and odors – March 15th
March 2015 Enterprise Management Activity Report
Page 6
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Sewer Backup Program Coordination
During March, MSD spent $305,486 for the Sewer Backup Response Program (SBU). A total of 586 SBU
service requests were received by MSD during March. After field investigations were performed, it was
determined that 24 of the requests were eligible for cleanup by MSD. Twenty-one property residents
accepted the MSD cleanup offer. MSD’s repair crews installed 11 cleanouts at the right-of-way line during
March. Three prevention devices were installed during March. Settlement offers were made for ten claims
and the average processing time for settlements offered was 20 days. The information above is current as
of April 9, 2015.
County Coordination
During March, MSD held review meetings for projects in planning, design, right-of-way, and construction
which the County monitoring team was invited to attend. The following specialty meetings were scheduled
during this reporting period.
•
ODOT Projects: MSD staff met with the County team to discus ODOT projects. On March 3rd
MSD met with the County to discuss ODOT’s conceptual plans for the Brent Spence Bridge
Project. Several emails were exchanged throughout this reporting period with the County team
regarding the Brent Spence Bridge Project. Meetings were held on Tuesdays for the I-71/Martin
Luther King Interchange Project.
•
Wastewater Collection Allowances: MSD staff met with the County team on March 5th to discuss
the allowances, potential changes to the allowance structure, reporting requirements, and
initiatives at WWC to fully integrate asset management concepts into all allowance programs.
•
SSO 700 Integrated Watershed Planning: MSD staff met with the County team on March 9thand
March 19th to discuss the scope of modeling related to the SSO 700 IWAP. The monthly progress
meeting for this project was held on March 19th.
•
LMCPR Projects: MSD staff met with the County team on March 9th to discuss the 2015 CIP
miscellaneous expense funds approved but held for the Lick Run Valley Conveyance Project. On
March 24th MSD staff met with the County team to discuss Substantial Completion of the Rapid
Run Source Control Project. On March 9th MSD staff met with the County team to discuss utility
relocations and topics related to the White Street Sewer Separation and the Queen City Phase 1
Sewer Separation Project.
•
Release of 2015 CIP Funding: On March 6th MSD staff met with the County team to discuss
release of the 2015 Capital Improvement Program Planning and Hydraulic Modeling allowances.
Staff scheduled a meeting on March 10th to discuss the WWT Asset Renewal Allowance that was
not attended by the County due to schedule conflicts. On March 26th a meeting was held regarding
the WWTP Asset Renewal Allowance.
•
MSD Inspection Fees: On March 20th MSD staff met with the County team to discuss the pool of
projects used to calculate inspection fees. It was agreed to consider a reduced number of projects
to be more representative of the typical project. Costs will be recalculated and distributed for
review.
March 2015 Enterprise Management Activity Report
Page 7
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
•
Werk & Westbourne Phase 1 EHRT Pilot Project: On March 31st MSD staff met with the County
team to discuss the scope of work necessary to finalize design of the pilot project and other related
project topics. During this reporting period several emails and information exchanges were
performed by MSD and the County team regarding this project and the Dry Weather Channel
project as well as interim odor mitigation strategies.
•
Stout Avenue Project: During March multiple meetings were held with the County team regarding
this project. Several emails and information exchanges also were performed during this reporting
period.
•
Capital Program Implementation: MSD staff met with the County team multiple times to discuss
topics related to the CIP and the requirements issued in the Rules and Regulations including cash
flow forecasting, de-legislation, capitalization, reporting of allowance expenditures.
MSD coordinates several documents for review with the County. An overview of unresolved issues for
active projects is provided in the following table.
Table 1: Notifications Provided to County for Review/Approval
Project ID
Name
11240270
Rapid Run local
Sewer (HNs 61616201)
Queen City Avenue
Sewer Separation
Phase 1
10230065
Muddy Creek WWTP
Electrical Upgrades
10330026
11240110
11243141
10240018
11240270
11040010
Quebec Road Sewer
Separation
CSO 217/483 Source
Control Phase B
CSO 125 Stream
Separation
Queen City Avenue
Sewer Separation
Phase 1
Rapid Run Park
Source Control
Category
Construction
Change Order
#001
Construction
Change Order
#002
Construction
Change Order
#0004
Program
Contingency
#0001
Program
Contingency
#0001
Program
Contingency
Program
Contingency
Certificate of
Substantial
March 2015 Enterprise Management Activity Report
Submitted
8/13/14
8/18/14 Transmittal Form
Requested
8/26/14 Resubmittal
8/14/14
8/26/14 Resubmittal
10/27/14
12/22/14 Rejected
11/19/14
12/22/14 Rejected
1/29/2015 Resubmitted
3/23/2015 Approved
11/19/14
12/22/14 Rejected
12/8/14
1/27/15 Rejected
12/11/14
1/27/2015
12/11/14
1/27/15 Rejected
Response
Pending
Pending
Rejected
Approved
Rejected
Rejected
Rejected
Pending
Page 8
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Project ID
11240270
11040140
Name
Queen City Avenue
Sewer Separation
Phase 1
Category
Completion
Construction
Change Order
#004
Construction
Change Order
#001
Submitted
3/20/15 Resubmitted
12/15/14
1/13/2015 Resubmitted
2/12/15 Rejected
2/23/15 Resubmitted
12/15/14
1/13/2015 Resubmitted
2/23/15 Rejected
Program
Contingency
12/29/14 Submitted
3/16/2015 Approved
Construction
Change Order
#007
PTI
10/8/2014
1/13/2015 Resubmitted
2/23/15 Rejected
1/15/2015
2/23/15 Rejected
2/25/15 Resubmitted3/17/2015
Rejected
1/16/2015
2/23/15 Rejected
3/10/2015 Resubmitted
1/15/2015
1/27/2015 Rejected
1/29/15 Resubmitted
3/3/2015 Approved
Approved
Program
Contingency
1/29/2015 Submitted
3/3/2015 Rejected
Rejected
Program
Contingency
Program
Contingency
Construction
Change Order
#002
Program
Contingency
Program
Contingency
Program
1/29/2015
3/23/2015 Approved
2/5/2015 Submitted
3/23/2015 Approved
10320030
Roselawn Park ESP
Muddy Creek WWTP
- Primary
Skimming/Sludge
Removal System
Replacement
Sagebrush Lane,
Susanna Drive &
Yellowstone Drive
Local
11243141
CSO 217/483 Source
Control Phase B
Design
Task Order
#254314102
10230065
Muddy Creek
Electrical Upgrades
Program
Contingency
10230070
11240000
10221221
11530000
10131240
10230620
10240142
10240335
10270140
Lick Run Valley
Conveyance System
Westchase Park
Pump Station
Elimination
Upper Muddy Creek
Interceptor
Replacement
Muddy Creek WWTP
Grit Replacement
Country Club Estates
Pump Station
Elimination Project
Macauley Street
Sewer Replacement
3568 Bogart Avenue
Sewer Replacement
Grove Avenue Sewer
March 2015 Enterprise Management Activity Report
2/17/2015 Submitted
3/23/2015 Approved
01/29/2015 – Resubmittal
3/23/2015 Rejected
3/3/2015
3/3/2015
Response
Pending
Rejected
Approved
Rejected
Rejected
Pending
Approved
Approved
Approved
Pending
Pending
Pending
Page 9
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Project ID
11040010
10230065
11040140
Name
Replacement
Rapid Run Park
Source Control
Muddy Creek WWTP
Electrical Upgrades
10143220
Roselawn Park ESP
MSD – Duke Energy
Sewer Televising
Partnership
CSO 179 Sewer
Separation
10230065
Muddy Creek WWTP
Electrical Upgrades
Operating
10240295
10142240
10340023
11240270
11142750
11240020
10280235
Ardmore Avenue
Sewer Replacement
Blue Rock Road
Sewer Separation
Country Park Drive
Local Sewer (HNs
2717-2845)
Queen City Avenue
Sewer Separation
Phase 1
Brent Spence Bridge
I-75 Reconstruction
Coordination
CSO 181 Real Time
Controls (RTC)
West Fork Watershed
Model and Analysis
Update
Category
Contingency
Program
Contingency
Program
Contingency
Construction
Change Order
#001
Work Order
#1210000630
Submitted
Response
3/3/2015 Submitted
3/31/2015
3/3/2015 Submitted
3/27/2015
Approved
3/3/2015 Submitted
3/16/2015 Approved
Approved
Rejected
3/4/2015
3/4/2015 Submitted
3/31/2015
Approved
3/10/2015
Pending
3/11/2015
Pending
3/12/2015
Pending
Program
Contingency
3/12/2015
Pending
Program
Contingency
3/12/2015
Pending
3/20/2015 Submitted
3/20/2015 Approved
Approved
3/23/2015
Pending
3/26/2015 Submitted
Pending
PTI
Program
Contingency
(COR #013)
Construction
Change Order
#003
Program
Contingency
Work Order
#00142750001
Work Order
# 0014002002
Work Order
#0018023510
Pending
Risk Management
During the current reporting month, several Consent Decree projects were under discussion with the
Regulators (USEPA, Ohio EPA, and ORSANCO) via the Adaptive Management process regarding scope
or schedule changes as listed in the following table.
March 2015 Enterprise Management Activity Report
Page 10
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 2: Projects with On-Going Adaptive Management Discussions
Project
10130740, Werk & Westbourne EHRT
10131180, Muddy Creek WWTP Dewatering
Improvements
10131240, Muddy Creek WWTP Grit Improvements
10143920, CSO 194 High Point Sewer Separation
10143940, CSO 195 Westwood Northern Sewer
Separation
10143960, CSO 525 Mt. Airy Grating Sewer Separation
10141180, SSO 700 Reliability Improvements
10171900, Eastern and Delta Phase 3 Sewer Separation
10142240, Blue Rock Road Sewer Separation
Milestone Status
no float remaining for construction finish (Dec
2017) milestone
no remaining float to construction finish
milestone (Dec 2015)
no remaining float to construction finish
milestone (Dec 2015)
no remaining float to construction finish
milestone (Jun 2017)
no remaining float to construction finish
milestone (Jun 2017)
no remaining float to construction finish
milestone (Jun 2017)
this project does not have milestones
29 days remaining float to construction finish
milestone (Dec 2015)
acceptable level of float to construction finish
milestone (Dec 2016)
Significant Upcoming Events
Meetings/Conferences for April
• Presentation on Project Groundwork to UC history class, April 2, 2015
• Presentation on MSD/GCWW projects at Clifton Town Council meeting, April 6, 2015
• Tour of Lick Run and Kings Run watersheds with U.S. EPA Region 5, April 8, 2015
• South Fairmount Community Council meeting, April 14 10, 2015
• Tour of Lick Run and Denham watersheds with Cincinnati State, April 14, 2015
• Cincinnati Earth Day 2015 celebration at Sawyer Point, April 18, 2015
• WEF Collection Systems 2015 conference at Duke Energy Convention Center, April 19-22, 2015
• IWA International Conference on Water Efficiency and Performance Assessment of Water Services
at the Hilton Cincinnati Netherland Plaza, April 20-24, 2015
• Presentation on Eastern & Delta Phase 3 project to Columbia-Tusculum Community Council, April
20, 2015
• P&G Winton Hill Earth Day celebration, April 22, 2015
• Cincinnati State Earth Jam celebration, April 23, 2015
• Green Bus Tour for IWA conference, April 24, 2015
• Mill Creek Community Advisory Panel meeting, April 28, 2015
March 2015 Enterprise Management Activity Report
Page 11
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
•
•
•
•
•
•
•
•
Lick Run Tour for Regional Chamber USA’s Leadership Cincinnati group, April 30, 2015
CAGIS Board Committee Meeting
Cincinnati Communicator’s Meeting
FY 2016 Budget Hearings
Mill Creek CAP Meeting
City of Springdale Meeting
Mill Valley Conservancy District Board Meeting
Brewery Roundtable Discussion Meeting
Meetings/Conferences for May
• 2015 Midwest Regional Sustainability Summit, Cintas Center, May 1, 2015
• Employee of the Year Awards, Cincinnati Museum, May 1, 2015
• Flying Pig Marathon, May 2-3, 2015
• South Fairmount Community Council meeting, May 12, 2015
• Volunteer Planting Day at North Fairmount Bioswale, May 13, 2015
• Presentation on MSD/GCWW projects at Hyde Park Community Council Meeting, May 14, 2015
• Groundwork Cincinnati Student Congress, May 15, 2015
• Presentation on MSD/GCWW projects at Northside Community Council Meeting, May 18, 2015 T
CAPTIAL PROJECTS OVERVIEW
MSD had a total of 266 active capital projects during March 2015. The projects are divided into five distinct
categories:
•
•
•
•
•
WWIP projects (as defined under Attachments 1A, 1B, and 2 of the Consent Decree)
Asset Management (AM) projects
Sustainable Infrastructure (SI) projects
Local Sewers & Lateral projects
Business Case Evaluation (BCE) projects.
In addition to these projects, this section of the monthly report notes identifies projects in the permitting
phase and provides a 90-day forecast for projects approaching Substantial Completion/Beneficial Use.
Wet Weather Improvement Program Projects
MSD has completed 81 of the required 109 milestones defined in Attachment 1A of the Final WWIP. MSD
has constructed 95 of the defined projects listed in Attachment 1B of the Final WWIP. The remaining
projects are on schedule to be submitted in accordance with Consent Decree milestone dates; excluding
the projects under discussion with the Consent Decree Regulators as part of the Adaptive Management
process.
March 2015 Enterprise Management Activity Report
Page 12
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Excluding the Lower Mill Creek Partial Remedy suite of projects, MSD has 18
Phase 1 Wet Weather Improvement Program projects that have a combined
total of 30 remaining Consent Decree milestones. These projects are listed
in the following table and shown graphically. The LMCPR accounts for three
of the 109 milestones (PTI Submittal December 31, 2016, Start Construction
December 31, 2017, and Finish Construction December 31, 2018).
Through March 30, 2015, MSD has completed 88% of the 25 PTI Application
milestones; 81% of the 32 Start Construction milestones; and 63% of the 52
Finish Construction milestones.
Table 3: Projects with Remaining WWIP Milestones
ID
Projects with Remaining Milestones
PTI
Milestone
10130740
10131180
10131220
10131240
10141080
10142020
10142240
10143920
10143220
10143940
10170080
10143960
10170100
10171580
10171740
10171840
10171860
10171900
11243141
11240000
Werk & Westbourne EHRT
Muddy Creek WWTP Ad New Belt Filter Press
Glenview Pump Station
Muddy Creek WWTP Grit Replacement
Ludlow and Lafayette Parallel Sewer
Daly Road Sewer Replacement
Blue Rock Road Sewer Separation
CSO 194 High Point Sewer Separation
CSO 179 Sewer Separation
CSO 195 Westwood Northern Separation
SSO 1000 Elimination
CSO 525 Mt. Airy Separation
SSO 228 Elimination
CSO 54 Improvements
CSO 551 Improvements
CSO 471 Grandin Rd. Regulator (Phase 3)
CSO 470 Eastern Ave. Separation (Phase 3)
Eastern & Delta Sewer Separation Phase 3
CSO 217/483 Source Control Phase B
Lick Run Valley Conveyance System
done
done
done
done
12/31/2016
done
done
done
done
done
12/31/2016
done
12/31/2016
12/31/2016
done
done
done
done
done
done
March 2015 Enterprise Management Activity Report
Start
Milestone
Finish
Milestone
tbd
done
12/31/2017
done
12/31/2017
done
done
done
12/31/2017
done
12/31/2017
done
12/31/2017
12/31/2017
done
done
done
done
done
done
12/31/2017
12/31/2015
12/31/2018
12/31/2015
12/31/2018
12/31/2016
12/31/2015
06/30/2017
12/31/2018
12/31/2018
12/31/2018
12/31/2018
12/31/2018
12/31/2018
12/31/2018
12/31/2015
12/31/2015
12/31/2015
12/31/2018
12/31/2018
Most Critical
Milestone
(FLOAT)
Start (-312)
Finish (-478)
Start (22)
Finish (-120)
Start (234)
Finish (246)
Finish (202)
Finish (0)
Start (668)
Finish (-310)
Start (517)
Finish (-1)
Start (284)
PTI (246)
Start (87)
Finish (139)
Finish (139)
Finish 29)
Finish (21)
Finish (47)
Page 13
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Milestones Status
Required Milestones
Completed Milestones
Total
109
81
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
12
13
3
5
11
8
16
17
14
10
12
13
3
5
11
8
9
13
5
2
10120360
10120420
10141440
10141520
10142440
10144884
10145180
10145280
10145300
10150012
10170560
10172090
milestones completed
projects in design/ROW/legislation/
procurement (13)
projects under construction (6)
10120420 10120460 10171840 10130740 10142240 10143960 10143960 10130740 10143220
10130560 10144441 10171860 10142240 10142020 10143940 10143940 10143960 10141080
10130565 10170081 10120460 10171840 10144884 10143920 10143920 10143940 10171620
10130680
10144441 10120460 10145580 10142240 10142020 10143920 LMCPR
10141540
10170081 10144880 10145560 10171840 10145580 10143220 10170080
10141560
10171920 10145500 10171860 10145560 10141080 10170100
10144880
10131180 10131180 10142020 10145500 10171620 10171580
10144884
10131240 10131240 10171920 10143220 10170080 10171740
10145320
10171980
10145580 10141080 10170100 10171780
10160005
10171900
10145560 10171620 10171580 10131220
10160010
10171860
10145500 10170080 10171740
10170780
10131180 10170100 10171780
10180600
10131240 10171580 LMCPR
10171980 10171740 10131220
10171900 10171780
10130740 LMCPR
10131220
Notes:
1. Planning for 10170080, 10170100, 10171580, and 10171620 active under Upper Duck Bundle Planning (10170000)
2. Design for 10171740 and 10171780 under Oakley Station Project (10171741)
3. Project 10143920 includes sub-project 10143923 to accommodate right-of-way needs.
4. Project 10143940 includes sub-projects 10143942 and 10143943 to accommodate right-of-way needs.
5. Project 10143960 includes sub-projects 10143962 to accommodate right-of-way needs.
6. Project 10171860 includes sub-projects 10171861, 10171862, and 10171863 to accommodate right-of-way needs.
7. Projects 10131240 and 10131180 are within a defined bundle of work. Construction was started for the bundle in 2014.
8. Projects 10171980, 10171920 and 10171900 are within a defined bundle of work. Construction was started for the bundle in 2012.
9. Projects 10143920, 10143940 and 10143960 are within a defined bundle of work. Construction was started for the bundle in 2013.
10. The PTI, construction start, and construction finish milestones for Project 10131220 were revised by the Regulators in 2013.
11. The construction start milestone for Project 10130740 was revised by the Regulators in 2014.
12. Projects 10145500 and 10145580 were moved to coordinate with Phase 2 Project 10144882 during 2014 Adaptive Management discussions.
13. Projects 10170080, 10170100, 10171580, 10171620, 10171740, and 10171780 are within a defined bundle of work. Construction was started for the bundle in 2013.
During March 2015, MSD spent $1,172,320 on a total of 35 active WWIP projects. When completed, all
Phase 1 WWIP construction projects will have been fully implemented and planning work for Phase 2
projects will have been advanced. MSD remains on schedule to achieve each Consent Decree milestone –
with the exceptions as noted in this report.
The current status of each project is identified on the monthly Program & Project Controls Scorecard and in
Appendix A. Detailed project specific progress reports discussing budget, schedule, milestones, work
completed, upcoming work, and project issues are uploaded to the projectgroundwork.org website every
month for active WWIP projects. Appendix J includes a report on the remaining float for Phase 1 Consent
Decree WWIP projects, exclusive of LMCPR Projects which are reported in Appendix F.
A summary of the status of the active WWIP projects is provided in the following table.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 4: Summary of Active WWIP Projects
Current Project Activity
Closeout
Construction
Design
Planning
Active WWIP Projects
Number of
Projects
4
8
14
9
35
Sum of Monthly
Expenditures
$965
$1,025,669
$102,510
$43,175
$1,172,320
Sum of Cumulative
Costs
$21,681,049
$50,557,290
$12,025,143
$10,942,803
$95,206,284
The active WWIP projects are located throughout the District as shown in the following figure.
Number of Active WWIP Projects
7
Muddy Creek
Mill Creek
18
Little Miami
10
March 2015 Enterprise Management Activity Report
Page 15
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Asset Management Projects
During March 2015, MSD spent $1,505,993 on a total of 130 active Asset Management projects as
summarized in the following table. Several asset management design projects are ready for bidding and
are being prioritized with the WWIP and Local Sewer & Lateral Assessment projects such that the local
construction market does not become oversaturated to the point where project costs increase.
Table 5: Summary of Active Asset Management Projects
Current Project
Activity
Closeout
Construction
Bid and Award
Design/Right of Way
Planning
Grand Total
Number of
Projects
11
23
2
75
19
130
Monthly
Expenditures
$23,275
$968,371
$2,187
$507,630
$4,529
$1,505,993
Cumulative
Costs
$29,441,188
$48,051,794
$93,398
$13,558,266
$7,984,807
$99,129,453
The active Asset Management projects are located throughout the District as shown in the following figure.
Number of Active
Asset Management Projects
6
4 22
6
16
21
Indian Creek
Taylor Creek
Muddy Creek
Mill Creek
Little Miami
System Wide
Polk Run
73
Multiple
Active projects are comprised of the following project types:
•
•
•
•
•
28 Treatment Plant Projects
19 Pump Station Projects
2 SSO Elimination Projects
2 Studies
5 IT Systems
March 2015 Enterprise Management Activity Report
• 64 Sewer Projects
• 10 CSO Projects
Page 16
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Sustainable Infrastructure Projects
During March 2015, MSD spent $3,760,029 on a total of 48 Sustainable Infrastructure projects that were
active as summarized in the following table. The cumulative costs shown for these projects include
expenditures from two accounts – the 10180900 Sustainable Infrastructure Allowance and the assigned
project ID.
Table 6: Summary of Active Sustainable Infrastructure Projects
Current Project
Activity
Closeout
Construction
Bid and Award
Design/Right of Way
Planning
Active SI Projects
Number of
Projects
9
11
2
18
8
48
Monthly
Expenditures
$1,511
$1,743,611
$4,293
$1,960,417
$50,197
$3,760,029
Cumulative
Costs
$6,008,144
$20,247,437
$1,294,012
$35,544,714
$10,784,568
$73,878,874
Sustainable projects are dispersed throughout the District’s watersheds:
•
•
•
•
44 Projects in Mill Creek
1 Projects in Muddy Creek
1 Project in Little Miami
2 Projects System-Wide
Number of Active Sustainable Projects
8
5
Source Control
5
LMCPR
ODOT
19
Watershed Evaluations
Enabled Impact Projects
11
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
A summary of the major Enabled Impact Projects is presented in the following table.
Table 7: Summary of Active Enabled Impact Projects
Project
Partner
Project Name
Mill Creek
Watershed
Council of
Communities
Carll/Denham
Ravine & Future
CRC Improvements
Cincinnati
Parks
Roselawn Park
Cincinnati
Public
Schools
Roberts Academy
Stormwater Control
Groundwork
Cincinnati
Mill Creek
Green
Infrastructure
Type
Project
Status
Bioswale
Estimated
Annual
Stormwater
Removed
(gal)
Design
250,000
Construction
526,000
Design
1,250,000
Bioinfiltration
Area
West Fork Creek
Riparian/Floodplain
Restoration Project
Reforestation
Bioinfiltration
Basin Retrofit
Bioinfiltration
Area
Design
Vegetated
Swales
March 2015 Enterprise Management Activity Report
510,000
Status Summary
Construction started in
Q4 2014. The SWIF
grant was extended until
August 15, 2015
Roselawn construction
was completed in July
2014. The grand
opening of the park is
on August 21, 2014.
The contractor assumed
the establishment period
responsibilities and will
last until June 2015.
The construction was
completed in Q4 2014. It
is currently in full
operation managing the
stormwater runoff from
the site.
The project is currently
in the construction
legislation phase. The
construction is planned
to start in the second
quarter of 2015
Page 18
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Local Sewer and Lateral Projects
During March 2015 MSD spent $52,949 on a total of 42 active local sewer assessment and lateral projects
as summarized in the following table.
Table 8: Summary of Active Local Sewer & Lateral Projects
Current Project
Activity
Closeout
Construction
Bid and Award
Design/Right of Way
Planning
Active Local/Lateral Projects
Number of
Projects
4
11
1
19
7
42
Monthly
Expenditures
$1,415
$14,798
$416
$36,067
$254
$295,618
Cumulative Costs
$171,521
$5,048,408
$77,502
$2,079,200
$254
$7,323,934
The 24 active Local Sewer and 18 active Lateral Projects are located throughout the District as shown in
the following figure.
Number of Active
Local & Lateral Sewer Projects
5
2
Indian Creek
5
13
Taylor Creek
Sycamore
Muddy Creek
Mill Creek
Little Miami
9
1
Polk Run
7
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Business Case Evaluations
Pipeline and Source Control Planning staff continues to develop BCEs, creating comprehensive planning
documents that investigate alternative solutions to solve sewer problems that were typically nominated by
Wastewater Collection Division. The planning process culminates with a proposed recommended solution
which, if approved, can be designed by MSD Engineering. The Planning Division has experienced a loss of
many key staff and is currently undergoing a reorganization effort which includes sharing our staff
supplement engineer with the Pipelines and Stormwater Infrastructure Design Section to fill the void formed
by their recent staff losses. Until the future of Planning is determined, many of the lower priority projects
have been reassigned from the P&SC Section to the Watershed and Master Planning Section for tracking
purposes. Projects being actively planned are
Table 9: Active Business Case Evaluations
Project ID
10240271
10280122.59
10280123
11142741
11142750
11242910
10280122.38
12240485
10190315
12240520
12240530
Name
Lower Mill Creek HW/DW Protection
Regulator Analysis
Muddy Creek CSO HW/DW Protection
CSO 488/490 I-75 Reconstruction Coordination
Brent Spence I-75 Reconstruction Coordination
Thru the Valley I-75 Reconstruction Coordination
Morrison Avenue Sewer Replacement
Harvey Ave – M.L. King to 400’ NW Sewer Evaluation
Polling Planning for Various HSTS Extensions
CSO 226 I-75 Reconstruction Coordination
Hilltop Concrete Lateral Relocation
Status
Planning
Planning
Planning
Planning
Planning
Planning
Planning
Planning
Planning
Planning
Planning
Hydraulic Model
During the current reporting period, MSD performed several active tasks related to its hydraulic and
hydrologic system-wide model. A summary of these activities is presented herein.
Process and Procedures
Evaluation of MSD’s hydraulic model continued by Dr. Sam Shamsi. MSD will schedule a briefing modeling
workshop in the Spring to report out on these activities and to address any concerns the County has with
MSD’s system-wide model.
Remote Monitoring
There are currently 68 monitors in the ground to support various project and operational needs, as well as
flow verification for billing.
In March, most of the Little Miami sites were removed, due to the end of the monitoring period needed for
recalibration of the Little Miami hydraulic model, although some were left in place to support operational
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
needs. In Mill Creek, no additional monitors were installed but existing RTC meters and interceptor level
sensors are now included in this list. The sites in the ground are divided between the various basins.
•
•
•
•
Little Miami: 14 sites
Muddy Creek: no sites
Mill Creek: 49 sites (one additional will be installed in May)
Polk Run: 5 sites (the LM-FE sites are in Polk Run Basin)
Additional sites with real time data transfer will be added in 2015 to improve the capabilities of MSD’s Wet
Weather SCADA system. A plan for the proposed sites was submitted for review under the CIP.
Consent Decree Projects
MSD staff have been reviewing and working on an unprecedented number of sub-basin model updates.
During this reporting period activity was on-going in the following high priority basins for Phase 1 Consent
Decree projects.
•
•
•
•
•
•
•
Lower Mill Creek Watershed System-Wide Model
Kings Run Model for CSOs 217/483
West Fork Model for CSOs 125, 127, and 128
Westwood Northern Bundle Model for CSOs 194, 195, and 525
Upper Duck Watershed Model for SSOs 228 & 1000 and CSOs 54 & 553
SSO 700 Watershed Planning Model
Post Construction Monitoring Plan
Treatment Plant Projects
During the current reporting period work was active on the Mill Creek WWTP Hydraulic Model. A meeting
with WWT occurred in the month of January to resolve comments on the draft Mill Creek WWTP Hydraulic
Modeling report, by Hazen and Sawyer. Comments were under review during March.
Hydraulic Model Reviews for Capital Projects
During the current reporting period work was active for the following capital projects in which models were
reviewed: Ohio Department of Transportation’s (ODOT) Brent Spence Bridge Planning Project Watershed
Model; Stout Avenue Sewer Mitigation Project; SSO 700 IWAP; and the stormwater connections and
Proposed Regulation 303. Additional modeling was ongoing/under development for the following projects
in order to respond to questions posed by the County monitor team: 10240018 CSO 125 Stream
Separation; 10170100 SSO 228 Elimination; Westwood Northern Bundle & West Fork Sub-Basin; and
11243140 CSO 217/483 Source Control Phases A and B.
Upcoming Activities
• Continue with coordination of ODOT projects, SSO 700 IWAP, and post-construction monitoring
plan.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Permit Applications
The 2014 new rules require: Section 2403-3 Review Process for Consent Decree Reports, Permit
Applications and other official documents due to Government Agencies. For all WWIP projects, Permit to
Install (PTI) applications must be submitted to County Administration at least 15 business days in advance
of planned submittal date. The following table lists the PTI notifications submitted to the County for
approval in February.
Table 10: PTI Notifications to the County during March
Project ID
No PTIs were submitted
Name
Table 11: PTI Applications/Extension Submitted to Ohio EPA during March
Project ID
10240150
Mt. Airy Sewer Replacement
Name
The following projects were issued PTIs by Ohio EPA during March.
Table 12: PTIs Issued to MSD by Ohio EPA during March.
Project ID
10310005
Name
Bridgetown Rd. Local Sewer (HN 8477-8653)
The following projects are currently forecasted to have PTI applications ready for submittal within the next
90 days. This list is subject to change depending on project dynamics.
Table 13: PTI Applications Forecasted during Next 90 days
Project ID
11240000
10143220
10270145
10270125
10320065
10241325
10240291
10270135
10170100
10240505
10240335
Name
Lick Run Valley Conveyance System
CSO 179 Sewer Separation
Columbia Parkway at Delta Sewer Replacement
Portsmouth Avenue Sewer Replacement
Reemelin Road Local Sewer (HNs 3489-3860)
Montana Ave Sewer - Ferncroft to Mustang Dr.
Mill Creek WWTP Solids Handling Improvements Phase 1
Airport & Robb Sewer Replacement
SSO 228 Elimination
Mt Pleasant Ave Sewer Replacement
3568 Bogart Avenue Sewer Replacement
March 2015 Enterprise Management Activity Report
Month
April 2015
April 2015
May 2015
June 2015
June 2015
June 2015
June 2015
June 2015
June 2015
June 2015
July 2015
Page 22
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
90-Day Substantial Completion Forecast
The Master Program Schedule forecasts the following projects achieving Consent Decree Substantial
Completion for WWIP projects or operational ready/beneficial use for Asset Management projects.
Table 14: 90-Day Forecast for Substantial Completion
Project ID
10230065
10240400
10240415
11240051
10230070
11240270
11042800
10221223
10430025
10142240
10420010
Name
Muddy WWTP Electrical Upgrades
Hunsford Street Sewer Replacement
Carr Street Access Sewer Rehab
Harrison Avenue Sewer Separation - Phase B
Muddy Creek WWTP-Primary Skimming/Sludge
Removal System Replacement
Queen City Ave Sewer Separation Phase 1
Urban Water Grant, North Fairmont (Denham/Carll
Ravine ESP)
Wesselman Road Sewer Phase 2A Contract 2
Kildare Drive Sewer Lateral Assessments (HN
6726-6750)
Blue Rock Rd. Sewer Separation
West Fork Road Sewer Lateral Assessment
(HN5481)
March 2015 Enterprise Management Activity Report
Month
April 2015
April 2015
April 2015
April 2015
May 2015
Status
Under Construction
Under Construction
Under Construction
Under Construction
Under Construction
May 2015
May 2015
Under Construction
Under Construction
June 2015
June 2015
Under Construction
Under Construction
June 2015
June 2015
Under Construction
Under Construction
Page 23
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
CAPITAL PROGRAM FINANCIALS
Program financials are evaluated from multiple perspectives to assess monthly performance as compared
to forecasted expenditures. On a monthly basis MSD reviews cash flow; budget and schedule variances;
legislation and de-legislation activities; allowance expenditures; procurement activities; and the use of
programmatic contingency.
Cash Flow Forecast
MSD’s cumulative cash flow spending through March 2015 was 49 percent of the January 2014 cash flow
as shown in the following figure. Detail on the Evolving Cash Flow Forecast can be found in Appendix C.
MSD continues to track projects that impact the baseline forecasts 90% variance. The baseline forecast
versus expenditures cumulative variance is compared from March 1, 2014 through March 31, 2015. A total
of 112 major impacted projects totaling ($122,334,325) fell within the 5% or $100,000 criteria. The major
impacted projects are presented in the following table and include:
•
•
•
•
06 Asset Management Allocations (Allowances)
34 Asset Management Projects
62 Wet Weather Improvement Projects
10 Wet Weather Allowances
March 2015 Enterprise Management Activity Report
Page 24
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 15: Summary of Monthly Cash Flow Variances (5% or $100,000)
ID
10130160
10130566
10130740
10131180
10131220
10131240
10141080
10142020
10142240
10143220
10143920
10143940
10145500
10171741
10171862
10171900
10180100
10180105
10180214
10180750
10180900
10180905
10190209
10190307
10199000
10199014
10199015
10210010
10220056
10220061
10221220
10221221
10221223
10230060
10230090
Project Name
Muddy Creek Pump Station Upgrade
MuCrWWTP Raw Sewage Pump Station and Influent Screening
Werk & Westbourne EHRT Facility
Muddy Creek WWTP Ad New Belt Filter Press
Glenview Pump Station Upgrade
Muddy Creek WWTP Grit Replacement
Ludlow and Lafayette Parallel Sewer
Daly Road Sewer Replacement
Blue Rock Road Sewer Separation
CSO 179 Sewer Separation
CSO 194 High Point Sewer Separation
CSO 195 Westwood Northern Sewer Separation
Mill Creek WWTP Auxillary Outfall Improvements
Oakley Station CSO 551 and CSO 553 Separation Sewer
CSO 470 and CSO 471 Sewer Separation Phase 3
Eastern/Delta Sewer Separation Phase 3
Sewer Relining Trenchless Technology Program
Manhole Rehabilitation Trenchless Technology Program
Manhole Rehabilitation Trenchless Technology Program 2014
WWIP Progress Studies and Recreation Management
MSD Sustainable (Green) Infrastructure Program
Strategic Watershed Plan 2013
Urgent Capacity Response
Home Sewer Treatment Systems Extensions
Wet Weather Program Management and Support Services
Wet Weather Program Management and Support Services 2014
Wet Weather Program Management and Support Services 2015
Indian Creek WWTP Reliability and Service Upgrades
Rackacres Drive and Crestnoll Lane Area Sewer
Whitewater Township Regional Sewer District Phase III SR 128
Sewer Extension
Wesselman Road Sewer Phase 2-A
Westchase Park PS Elimination
Wesselman Road Sewer Phase 2A Contract 2
Muddy Creek WWTP Sludge Processing Odor Control
Barrington Hills, Barrington Hills BLK. F, Gil Volz, and Kirkridge
March 2015 Enterprise Management Activity Report
BL Forecast vs
Expenditures
through
March 2015
($284,215.40)
($720,000.00)
($3,036,252.90)
($1,312,780.40)
($278,273.52)
($569,132.43)
($547,583.35)
($108,369.30)
($2,237,825.07)
($104,763.11)
($677,214.08)
($1,254,482.00)
($184,334.16)
($1,444,200.85)
($462,940.96)
($1,540,330.00)
($707,423.24)
($136,390.63)
($980,000.00)
($650,780.30)
($6,330,086.43)
($774,193.55)
($596,053.88)
($226,904.57)
($5,644,843.92)
($8,357,142.86)
($327,584.41)
($1,682,660.67)
($1,013,866.18)
($614,094.07)
($129,549.07)
($303,999.10)
($415,721.67)
($156,416.70)
($223,391.71)
Page 25
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
ID
10230135
10240010
10240012
10240018
10240021
10240052
10240150
10240167
10240245
10240271
10240275
10240290
10240291
10240340
10240360
10240370
10240385
10240400
10240465
10240540
10241320
10241325
10241820
10270005
10270023
10270045
10270110
10270120
10280035
10280184
10280440
10280451
10280514
10280614
10290300
10320011
Project Name
Acres P.S. Eliminations
Lower Muddy Creek Interceptor SSO Remediation
Dellway Avenue Sewer Replacement
Sharon Industrial Park PS Replacement
CSO 125 Stream Separation
CSO 217/483 Source Control - Phase C
MCWWTP Blower Energy Efficiency Upgrade
Mt Airy Forest Sewer Replacement
Fairmount Avenue Sewer Replacement
MCWWTP Service Water (NPW) Reliability and Service Upgrade
Lower Mill Creek HW/DW Protection
SSO 603 and 704 Improvements
Mill Creek WWTP Anaerobic Digester Conversion to Mixing/Holding
Tanks
Mill Creek WWTP Solids Handling Improvements Phase 1
Station Avenue Sewer Replacement
Timbers Pump Station Elimination
Rose Hill Avenue Sewer Relocation
Mayflower WWTP Reliability and Service Upgrades
Hunsford Street Sewer Replacement
Hosea Street Sewer Replacement
Spring Grove Av, Township St. Sewer Improvements
Greenpine Acres Pump Station Elimination
Montana Ave Sewer - Ferncroft to Mustang Dr.
SSO 700 Facility Improvements
Dry Run Area Sewers Phase 2
Ault Park Sewer Enhancements
LMWWTP Service Water (NPW) Reliability and Service Upgrade
Linwood Avenue Sewer Replacement
Cath Calvary Cemetery Sewer Replacement
Emergency Sewer Repairs
WWT System Asset Renewal 2014
Flow and Water Quality Modeling
High Risk System Asset Renewal
High Risk Asset Renewal 2014
Flow and Water Quality Modeling 2014
Fleet Maintenance
West Fork Road Local Sewer (HNs 5311-5472)
March 2015 Enterprise Management Activity Report
BL Forecast vs
Expenditures
through
March 2015
($260,190.73)
($2,356,727.43)
($967,211.84)
($963,962.73)
($212,988.43)
($2,910,380.51)
($915,504.73)
($261,592.00)
($525,234.99)
($120,843.22)
($377,125.88)
($348,421.68)
($115,285.83)
($198,894.77)
($123,997.70)
($119,546.97)
($150,746.78)
($115,233.94)
($254,395.15)
($135,906.55)
($899,212.93)
($104,861.36)
($1,332,764.56)
($614,428.99)
($383,161.01)
($445,296.36)
($156,777.32)
($166,435.35)
($4,659,448.26)
($916,785.72)
($2,843,534.45)
($1,259,438.65)
($4,233,749.99)
($1,843,285.72)
($258,064.52)
($464,301.76)
Page 26
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
ID
10320012
10320056
10320065
10320070
10330030
10340021
10370011
10370032
10370035
10370045
10800019
11130010
11140010
11140040
11140050
11140060
11140070
11143120
11143260
11170000
11170010
11170030
11240000
11240001
11240010
11240030
11240051
11240090
11240110
11240130
11240150
11240170
11240270
11242841
11242843
11242846
Project Name
Parrakeet Drive Local Sewer (HNs 6002-6068)
Ramblingridge Drive & Twinwillow Lane Local Sewer
Reemelin Road Local Sewer (HNs 3489-3860)
Crestnoll Lane Local Sewer (HN 3491-3609)
South Road Local Sewer (HNs 2431-2549)
Carpol Avenue, Honeywell Avenue & E. Kemper Road Local Sewer
Turnkey Court Local Sewer (HNs 2708-2736)
Coldstream Drive & Asbury Road Local Sewer
State Road Local Sewer (HNs 7737-7849)
Mt. Carmel/Vicbarb/Appleblossom Local Sewer
Section 514 Oakley Station CSO 551 and CSO 553 Extra Work
Agreement
River Road Sustainable Watershed Evaluation Plan
East Branch Mill Creek Sustainable Watershed Evaluation Plan
East Ohio River Sustainable Watershed Evaluation Plan
Central Sustainable Watershed Evaluation Plan
Winton Lake Sustainable Watershed Evaluation Plan
South Branch Winton Woods Sustainable Watershed Evaluation
Plan
CSO 33 I-75 Crossing and Bioretention
CSO 21 I-75 Reconstruction Coordination
Clough Sustainable Watershed Evaluation Plan
Lower Duck Creek Sustainable Watershed Evaluation Plan
Upper Duck Sustainable Watershed Evaluation Plan
Lick Run Valley Conveyance System
Lick Run Property Demolitions
Sunset Ave, Sunset Lane and Rapid Run Pike Sewer Separation
Wyoming and Minion Avenues Sewer Separation
Harrison Avenue Sewer Separation Phase B
White Street Sewer Separation
Quebec Rd Sewer Separation
Queen City Ave Sewer Separation Phase 2
Queen City and Cora Avenues R/W Sewer Separation
Quebec Heights Sewer Separation
Queen City Ave Sewer Separation Phase 1
CSO 12 Sewer Separation Phase A.2
CSO 12 Sewer Separation Phase A.4a - I-75 to Colerain Ave
CSO 12 Sewer Separation Phase A.4b - Colerain to Spring Grove
March 2015 Enterprise Management Activity Report
BL Forecast vs
Expenditures
through
March 2015
($111,805.04)
($127,711.06)
($145,722.83)
($128,778.62)
($520,104.92)
($150,362.95)
($214,680.22)
($255,964.70)
($476,599.89)
($1,412,839.70)
($109,817.86)
($235,815.56)
($524,884.11)
($234,000.00)
($145,192.22)
($797,095.56)
($382,956.66)
($345,985.71)
($2,165,804.83)
($506,711.11)
($381,007.78)
($239,713.34)
($9,960,083.22)
($2,618,540.29)
($2,943,003.82)
($1,073,576.20)
($851,628.54)
($1,789,710.04)
($443,049.82)
($728,516.00)
($1,693,337.36)
($929,911.14)
($1,686,233.25)
($4,130,405.17)
($2,968,931.59)
($1,476,336.42)
Page 27
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
ID
Project Name
11243140
11243141
11243840
11530000
11540001
Grand Total
CSO 217/483 Source Control Phase A
CSO 217/483 Source Control Phase B
CSO 127 and 128 Stream Separations
Upper Muddy Creek Interceptor Replacement
Benson Street Sewer Replacement Phase 2
BL Forecast vs
Expenditures
through
March 2015
($2,013,967.10)
($217,994.71)
($143,011.74)
($759,928.11)
($243,066.11)
($122,334,324.52)
The County has indicated cash flow should be within 90 percent of the baseline forecast. The following
factors were directly contributory to the actual expenditures being less than 90 percent of the baseline
forecast.
•
•
•
•
•
•
De-legislation of allowance accounts and project activities
Projects approved in the CIP but on hold per the County monitor’s direction
Projects under discussion with the Regulators through the Adaptive Management Process
Construction invoice coordination for Final Completion
Pending Right-of-Way negotiations
Task Order/Work Order delays due to pending procurement/County approval
Budget Variance Report Overview
A summary of the 46 projects were showing budget variances in the reported month’s variance report are
listed below and detailed in Appendix B. These budget variances resulted in a net increase of $2,620,475
from the capital program budget.
•
•
•
•
•
•
•
•
29 projects had budget variances due to accounting adjustments
5 projects had budget variances due to bidding coordination
0 projects had budget variances due to CIP coordination
1 project had budget variance due to Adaptive Management coordination with Regulators
0 projects had a budget variance due to a new project budget put into I-wave
0 projects had a budget variance due to right-of-acquisition
4 project had a budget variance due to scope changes
7 projects had a budget variance due to updated estimates
Updated Cost Estimates
The following projects had a budget variance resulting from updated information including: 10143920 CSO
194 High Point Sewer Separation (escalation due to revised project schedule); 10143940 CSO 195
Westwood Northern Sewer Separation (escalation due to revised project schedule); 10240029 German
Cemetery Sewer Replacement (MSD labor for ROW services); 10240150 Mt. Airy Forest Sewer
Replacement Project (escalation due to revised project schedule); 10240275 SSO 603 & 704
Improvements (MSD labor for ROW services); 10171740 CSO 551 Sewer Separation (additional design
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
services for modeling work requested by County); and 10230150 Addyston Creek & Sewer Rehabilitation
(30% OPCC).
Scope Changes
The following projects had budget variances resulting from changes to project scope: 11040010 Rapid Run
Source Control Project (additional construction services); 11240270 Queen City Avenue Sewer Separation
Phase 1 (utility relocations); 10240291 Mill Creek WWTP Solids Handling Improvements Phase 1 (interest
added since OWDA project); and 11240110 Quebec Road Sewer Separation (utility coordination).
Bidding Coordination
The following projects had budget variances resulting from coordination for bidding and contract award:
10240340 Station Avenue Sewer Replacement (contract award less than estimate); 10240340 Myrtle
Avenue Sewer Replacement (bids more than construction estimate); 11243840 CSO 127 & 128 Stream
Separation (contract award less than estimate); 10210010 Indian Creek WWTP Reliability Improvements
(contract award less than estimate); and 10310006 Bridgetown Road Local Sewer (contract award less
than estimate).
Accounting Adjustments
Many projects were adjusted to allocate costs; reconcile EAC with actuals for completed line-items; reflect
de-legislations; properly reflect in-house labor for design work. A detailed summary of accounting
reconciliations is provided in Appendix B.
WWIP Program 2006$
The projects listed in Attachment 1B of the Final Wet Weather Plan are currently trending at $1.09 billion in
2006 dollars as compared to the $1.14 billion estimated cost of the Phase 1 program.
Schedule Variance Report Overview
A summary of projects with more than 30 days of schedule variance are listed in Appendix B. A total of 32
projects had schedule variances. A summary of the schedule variances are provided herein.
•
•
•
•
•
•
•
•
•
•
•
0 projects had schedule variances associated with approved change order time extensions
5 projects had schedule variances associated with coordination with the County
0 projects had schedule variances associated with new projects entered into I-wave
4 projects had schedule variances associated with right-of-way acquisitions
3 projects had schedule variances associated with project coordination
2 projects had a schedule variance associated with a scope change
3 projects had schedule variances associated with updated activity durations
5 projects had schedule variances associated with master service agreements (MSAs)
5 projects had schedule variances due to bidding coordination
5 projects had schedule variances due to CIP coordination & prioritization
0 projects had schedule variances due to Adaptive Management discussion with the Regulators
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Project Coordination
The following projects experienced variances due to on-going or forecasted coordination activities
including: 10240245 Mill Creek WWTP NPW Service Water Improvements & 10240291 Mill Creek WWTP
Solids Handling Improvements Phase 1 (coordination to finish with other Mill Creek WWTP projects); and
10270150 3981 Watterson Road Sewer Replacement (lateral inspections).
Updated Duration
The following projects experienced schedule variances due to updated durations including: 102140370
Rose Hill Avenue Sewer Replacement (longer time necessary for in-house design); 10240540 Spring
Grove Avenue, Township Street, Sewer Replacement (applying for permit after 100% design); and
10240555 Kemper Mill Village Pump Station Upgrade (shortened construction duration).
Bidding Coordination:
The following projects experienced schedule variances due to coordination with bidding and contract award
activities: 10240340 Station Avenue Sewer Replacement; 10240490 Colerain Avenue at Gordon Street
Sewer Replacement; 10310006 Bridgetown Road Local Sewer; 10330030 South Road Local Sewer; and
10330037 Upper Road Local Sewer).
Schedule Recovery Plans
There was no primary driver for the monthly schedule variances on active projects. The 5 projects within
schedule variances attributed to County coordination were due to on-going discussions with the Consent
Decree Regulators or County legislation requests.
Project-specific schedule recovery plans are not warranted at this time. However, Appendix K includes an
expanded version of Table 15 that reflects forecasted spending on the projects listed.
Allowance Expenditures
A summary of allowance expenditures during the current reporting period is presented in the following
table. MSD has provided a detailed allowance expenditures report in Appendix D. It is important to note
that since this report is based on costs incurred, it reflects invoices paid in the month, not work invoiced or
work performed. Additionally, only those allowances and task orders with costs in the month will be
included. Work is considered complete when the work is done, not when the last invoice has been paid.
Therefore, future invoices may come through on future monthly reports.
Table 16: Summary of Allowance Spending
Project ID
10280124
Multiple
Multiple
Multiple
Capital Allowance
CIP Planning
Emergency Sewers
Flow & Water Quality Modeling
High Risk Asset Renewal
March 2015 Enterprise Management Activity Report
March 2015
Expenditures
103,087.16
1,357,372.25
82,411.27
354,623.52
Year-to-date
Expenditures
169,238.04
3,025,017.30
552,178.35
1,137,843.90
Page 30
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Project ID
Capital Allowance
Multiple
10180750
10180900
Multiple
Multiple
10190209
Multiple
Home Sewer Treatment Systems
Studies and Rec Management
Sustainable Infrastructure
Trenchless Technology - Manhole
Trenchless Technology - Sewer
Urgent Capacity
WWT System Asset Renewal
Grand Total
March 2015
Expenditures
7,085.40
821.88
17,367.61
3,385.67
297,209.42
547.87
76,351.33
$2,300,263.38
Year-to-date
Expenditures
20,385.23
29,186.43
76,951.84
127,385.29
471,342.31
11,459.84
417,928.94
$6,041,406.29
Legislation Activities
MSD worked with the County monitor team to process eight legislative items during March 2015.
Appropriation legislated during this month for specific projects totaled $0. A summary of the legislation
activities is presented in the following table.
Table 17: Summary of Legislation Activities
ID
10230031
10130032
10230033
10143220
Project/Item
CSO 404 Outfall Reconstruction
CSO 405 Outfall Reconstruction
CSO 410 Outfall Reconstruction
CSO 179 Sewer Separation
10170900
WRRSP for Batavia Low Head Dam Removal
Project sponsored by Eastern & Delta Sewer
Replacement
WRRSP for Buckeye Creek Stream & Wetland
Restoration Project sponsored by Daly Road Sewer
Replacement
WRRSP for Scioto River Preserve Project
sponsored by SCADA System Installs and
Upgrades
WWRSP for Pickway Plains Nature Preserve
Pothole Wetlands and Prairie Restoration Project
sponsored by MCWWTP Grit
March
10142020
10280114
10131240
Activity
Easement Appropriation
Easement Appropriation
Easement Appropriation
Amend CIP/Easement
Appropriation
WRRSP Agreement
Execution
Appropriation
$0
$0
$0
$0
$0
WRRSP Agreement
Execution
$0
WRRSP Agreement
Execution
$0
WRRSP Agreement
Execution
$0
Appropriation Approved
$0
Note: Regarding project 10130740 Werk & Westbourne EHRT Phase 1 Pilot, the additional design legislation
amount requested and signed off by the MSD Director and the City Manager was $2,300,000 not the $676,100
amount authorized by the BoCC.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
The following projects were submitted by MSD for consideration and discussion with the County monitor
team during the monthly Legislative Dry Run meeting but have not been forwarded to the BoCC for
consideration:
•
•
•
10131220 Glenview Pump Station Upgrade
10171740 CSO 551Sewer Separation
10131180 Muddy Creek WWTP Dewatering Improvements (fka Add New Belt Filter Press)
The January 15, 2014 BoCC Resolution adopting the revised FY 2014- 2018 Capital Improvement Program
stated in item 5 that if “MSD proposes a new project to be added to the 2014-2018 MSD CIP, MSD shall
identify a project (or multiple projects) currently in the CIP that will be cancelled or delayed until the 2015
program or later to offset the additional cost of the proposed project”. MSD tracks and reports this
information during the legislation request for new funds. An overview of 2015 CIP offsetting projects is
provided in Appendix I.
MSD has previously requested legislation for the following projects and awaits County direction. Although
these projects were submitted for funding in 2014, they were not advanced to the BoCC by the County
team and were not included in the 2015 CIP per direction from the County.
•
•
•
•
10171580 CSO 54 Improvements (April BoCC)
10171740 CSO 551 Sewer Separation
10240580 Quebec Heights Sewer Rehabilitation
10240581 Queen City & Cora Avenue Sewer Rehabilitation
The following projects are forecasted for legislation/funding requests April through June 2015:
•
•
•
•
•
•
•
•
•
•
•
11240090 White Street Sewer Separation
10240575 MCWWTP Enhanced Incinerator Emissions Control
10450015 Enyart Road Sewer Lateral (HN 11258 & 11262)
10131180 Muddy Creek WWTP Ad New Belt Filter Press
10241825 SSO 700 Operational Improvements
10131220 Glenview Pump Station Elimination
11040190 West Fork Creek Riparian Floodplain Restoration
10240345 Myrtle Avenue Sewer Replacement
10241820 SSO 700 Facility Improvements
10240565 Overflow Parking Lot for MSDGC Engineering & Administration Buildings
10330015 Werk Road Local Sewer (HNs 5544-5686)
De-Legislation Activities
De-legislation activities did not occur during this reporting period. De-legislation remains a topic of discuss
with the County and MSD Finance Staff.
March 2015 Enterprise Management Activity Report
Page 32
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Procurement Activities
The County has requested a monthly report out on several procurement related activities. This information
is provided herein.
Contract Management
MSD’s Procurement Division issues work orders for professional consulting services, procures professional
agreements, and facilitates bidding of construction projects and award of construction contracts. During
March 2015, MSD executed six master agreement (MAs) and two awards of construction contracts. MSD
Procurement is working on solicitations that will follow the State’s Qualifications Based Selection (QBS)
process for Professional Design Services for new design projects in MSD’s queue.
Table 18: Summary of Contracting Activities
Contract
No.
45x11841
45x11846
45x11901
45x11887
45x11873
Contract Type;
Amendment No./
Reason
Apex Companies, Professional
LLC
Services
Agreement
Blackboard
Professional
Marketing, LLC
Services
Agreement
Robinson,
Professional
Stafford & Rude, Services
Inc.
Agreement
Northstar
Professional
Consulting
Services
Group, Inc.
Agreement
HNTB Ohio, Inc. Professional
Services
Agreement
Contract
Value
Vendor
45x11867
GS&P/OH, Inc.
55x11989
55x11988
N/A
Consulting services: Monitoring,
Sampling, Inspections
N/A
Consulting Services:
Communications
N/A
Consulting Services: Specialized
Support Services - Value
Engineering Services
Consulting Services: LM Support
Services and Staff Supp. - Real
Property Services
Consulting Services: Asset Mgmt.,
Collection System Condition
Assessment & Facilities Condition
Assessment
Consulting Services: Collection
System Condition Assessment;
Integrated Watershed Planning
CSO 127 & 128 Stream
Separations
E. Mitchell Avenue Sewer
Replacement
N/A
N/A
Sunesis
Professional
Services
Agreement
Construction
N/A
$213,252.00
Sunesis
Construction
$265,272.00
March 2015 Enterprise Management Activity Report
Project No./Name/Type of
Services (MA)
Page 33
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Bidding Activities
During March 2015, MSD had advertisements for public bids, opened construction bids, and/or awarded
contracts. A summary of activities is provided in Appendix E.
Table 19: Summary of Bidding Activities
ID
10370045
11240010
11243840
10240190
Project
Mt. Carmel Road, Vicbarb Lane, & Apple Blossom Local Sewer
Sunset Avenue, Sunset Lane and Rapid Run Pike Sewer Separation
CSO 127 & 128 Stream Separations
E. Mitchell Avenue Sewer Replacement
Activity
Advertised
Opened
Awarded
Awarded
Small Business Enterprise (SBE)
Small Business Enterprise (SBE) Program: MSD’s SBE Program recognizes that small businesses are
a vital part of the tax base and an essential source of jobs in the local economy. Therefore, MSD’s SBE
Program is structured for targeted outreach, business advocacy, technical assistance and relationship
building, all for the purpose of retaining and growing our registered small businesses. MSD’s SBE Program
is actively engaged with other community partners to serve small businesses and achieve our goals.
The following is a status of MSD’s SBE Program activities during this reporting period.
Pre-Construction Meeting
Three preconstruction meetings were held and SBE Office staff provided instructions to contractors
regarding the S/M/WBE reporting requirements. This included how to add or substitute subcontractors
and/or suppliers and to verify that the subcontractors and suppliers listed in the bid document had not
changed.
Pre Bid Meeting
None during this reporting period
Site Visits
SBE staff conducted two random site visits to monitor the SBE participation on MSD construction projects,
Muddy Creek and CSO 470 & 471.
Outreach
SBE staff attended a presentation by Conservation Solutions on its dry ice product to clean large industrial
machinery. Information was shared with this company about MSD’s SBE Program. SBE staff met with
Gerken Swafford, Engineering Solutions, LLC. This is a registered MSD SBE. The purpose of the meeting
was introductory for the new SBE Manager and the company.
The SBE staff held a PRISM Orientation session for all MSD vendors to explain the new software,
upcoming training and the expectation of the vendors to use the system for reporting subcontract payments
to SBEs and non SBEs. This outreach event was well attended by 107 vendors representing 91 firms. SBE
staff conducted this orientation along with other divisions of MSD and the consultant, Early Morning
Software.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
SBE staff submitted (to the Communication Division) an article for the internal publication of Inside Story to
bring awareness of an SBE, Market Direct, Inc. This is one means that the Office of Workforce and
Business Development will use in our role as advocacy for small businesses..
Planning
SBE Staff prepared and submitted its Fiscal Year 2015 Small Business Enterprise Improvement Plan
Commitments to the Director for submittal to the City Manager. The Improvement plan identified five
strategies to target small businesses and incorporate them into MSDs contracting and procurement.
Registrations / Renewals/ Request for information
Table 20: Monthly SBE Registrations, Renewals, Requests for Information
New Registrations
Renewals
0
17
Requests for
Information
1 (prompt pay)
Research
1 (prompt pay)
Change Management
MSD documents changes to projects via two primary processes: the change order process and the notice
of advisement process.
Notice of Advisements (NOAs)
During March 2015, the following Notice of Advisements (NOA) were issued.
Table 23: Summary of Notice of Advisements
NOA
ID
Name
0004
10240271
Lower Mill Creek HW/DW
Protection
0001
10240510
Kinsey Ave. Sewer
Replacement
0003
10240555
0002
10240555
Budget Impact
Kemper Mill Village Pump
Station Upgrade
Kemper Mill Village Pump
Station Upgrade
March 2015 Enterprise Management Activity Report
$(2,393,000.00)
$-
$39,700.00
$53,700.00
Purpose of
Advisement
Provided prioritization the CSO
projects critical in reducing
overflows result in a reduction in
cost for work to be non-performed
Scope of work performed by MSD
Wastewater Collection due to
collapsed sewer to which
emergency repairs were required.
Price Increase due to recent price
quotes from suppliers and added
an additional $10K allowance for
utility relocation
Cost increase due to changes in
site layout and pipe relocation
Page 35
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
NOA
ID
Name
Budget Impact
0001
10270140
Grove Ave Sewer
Replacement
$48,400.00
0002
10270160
Prospect Woods Pump
Station Upgrade
$74,600.00
0003
10270160
Prospect Woods Pump
Station Upgrade
$125,700.00
0001
10430020
0007
11240000
Foley Road Sewer Laterals
HNs 5583-5599
Lick Run Valley
Conveyance System
0006
11240000
Lick Run Valley
Conveyance System
0001
11240030
Wyoming and Minion
Avenues Sewer Separation
$89,756.00
$$(2,278,789.00)
$45,000.00
Purpose of
Advisement
Cost increase due to escalation of
project cost generated in 2011
Cost increase due to additional
pipe length, changes to site layout
and pipe relocation
Increase in cost due to additional
detail provided from the 50% to
the 90% design period
Cost increase due to the inclusion
of 3 additional properties which
will allow a decrease in cost in the
overall construction phase
Provides documentation for an
activity line item transfer
Decrease in cost due to
reconciliation and value
engineering efforts.
Increase in cost due to the
number of poles to be relocated
an a reduction in the number of
poles to be protected
Change Orders Executed
During March no Change Orders were executed.
Table 24: Summary of Change Orders
CO
ID
Name
Budget Impact
Schedule
Impact
Purpose for Change
None reported during this reporting period.
March 2015 Enterprise Management Activity Report
Page 36
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Programmatic Contingency
A Programmatic Contingency log as required by Rule 2405-2 can be found on MSD’s SharePoint site
http://mymsd1/workspaces/it/DCI/Program%20Contingencies%20Log/Forms/AllItems.aspx.
Table 25: Summary of Programmatic Contingency Fund
PC#
ID
Name
Requested
Amount
10131240
Muddy Creek
WWTP Grit
Replacement
$ 19,099.00
10240335
3568 Bogart
Avenue Sewer
Replacement
$ 11,000.00
0003
10320060
Mapleknoll Drive
Local Sewer (HNs
9420-9562)
$ 15,226.25
0002
11040140
Roselawn Enabled
Impact Project
$
0001
11240110
Quebec Road
Sewer Separation
$ 139,900.00
0001
0003
9,578.28
March 2015 Enterprise Management Activity Report
Purpose for Change
The original Muddy Creek bundle was scheduled to
be bid and constructed as a single project. In late
July 2014, it was determined to separate the Muddy
Creek Grit Project from the remainder of the bundle
and bid and start construction by Dec 2014. The
additional cost and scope to separate the grit bidding
documents were given approval on Aug 12, 2014.
See 10131240-DCOR-0001 for additional
information.
Additional funding was necessary on this project for
WWE and WWC reviewing and investigating existing
plumbing locations and discharge on several old
residences. This request is for an estimate of 120
hours of work for the Right-of-Way group to perform
not anticipated in the original budget. Also, the
requests an estimated 50 hours for project
management to move the project through the
legislative process.
It was not originally budgeted for Geotechnical
Analysis for the project as it was anticipated to use
some existing geotechnical information. However due
to some changes it became necessary to have
subsurface investigation performed.
Construction Change Order 10140140-CCO-0001.
County partially approved (items 3, 4, and portion of
5) for a total of $51,507.11 of the request for
$61,085.39.
See 11240110-NOA-0002 and draft TO 104110002
for additional information. Reduction of construction
change order risk by locating utilities with use of
ground penetrating radar, underground laser survey,
and potholing
Page 37
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
LOWER MILL CREEK PARTIAL REMEDY PROGRAM
Valley Conveyance System
The Lick Run Valley Conveyance System is the core project for the LMCPR. The following design related
activities have been completed during the last three months prior to March 30, 2015:
•
Design coordination meetings since January 2015 with CDOTE, GCWW and Duke Energy Electric.
•
60-90% field investigations including geotechnical work, environmental pre-remediation work, and
topographic survey work is on-going and should be completed by April 2015.
•
Human Nature’s Task Order for 90% to 100% Design was executed on January 15, 2015. Strand’s
90% to 100% Design Work Order was executed on February 23, 2015.
•
Project schedule was updated based on a single prime design bid build strategy in February 2015.
The schedule includes advertising for construction based on 100% design plans prior to completion
of all right of way acquisition.
•
90% Design kickoff meeting with design team occurred on March 5, 2015.
The 2015 CIP conditionally approved funds for the miscellaneous expense activity for utility relocation
which was moved from the estimated construction cost to the miscellaneous expense activity.
Other LMCPR Projects
The LMCPR program includes a total of 19 projects, one of which is the Valley Conveyance System. The
remaining projects are all actively underway. An overview of the project status through March 30th is
provided herein. Project specific detailed information is provided in the monthly project reports posted to
projectgroundwork.org on a monthly basis.
Projects Completed Construction
The following projects are substantially complete:
• Harrison Avenue Phase A
• Rapid Run Park Source Control
Projects Under Construction
The following projects are under construction:
• Queen City Avenue Sewer Separation Phase 1
• Harrison Avenue Phase B
March 2015 Enterprise Management Activity Report
Page 38
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Projects In Bid Phase
The following projects have been legislated and are in the bid phase:
• Sunset Avenue Sewer Separation
• CSO 127 & 128 Stream Separations
• White Street Sewer Separation
Projects In Design
The following projects have completed the 30% design:
• CSO 217/483 Source Control Phase A2 (sewer separation)
The following projects have completed 60% design:
• CSO 125 Stream Enhancements
• Quebec Road Sewer Separation
• CSO 217/483 Source Control Phase A1 (basins)
• Lick Run Valley Conveyance System
The following projects have completed 90% design:
• CSO 217/483 Source Control Phase C
• Quebec Heights Sewer Separation
• Queen City & Cora Avenue Sewer Separation
• Queen City Avenue Sewer Separation Phase 2Wyoming & Minion Avenues Sewer Separation
Projects In Planning/Pre-Design
The following projects are prior to the 30% design:
• CSO 217/483 Source Control Phase B
• CSO 181 Real Time Control
March 2015 Enterprise Management Activity Report
Page 39
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Right-of-Way Status
There are 90 project parcels in the Lick Run Valley Conveyance System subject to fee simple acquisition
necessary for the construction through the main corridor. Note: a project parcel may be comprised of
multiple tax parcels held by common ownership that has the same unity of use, e.g., the Klug property is
comprised of 8 tax parcels all dedicated to the same use and thus designated as one project parcel. In
addition, 6 City owned sites have been secured. 66 of the 90 project parcels have been acquired. A
legislation request to authorize appropriation as necessary was adopted on March 18, 2015, for 8 of the 24
remaining project parcels. The LMCPR ROW group is diligently working with property owners to reach
agreements to avoid appropriations.
When the 60% design and easement plans were reviewed, the number of properties were updated to
include the acquisition of 26 easements, 4 partial fee takes, and 1 additional full fee take for the Valley
Conveyance System. Therefore, a total of 127 (90 + 6 + 26 + 4 + 1) acquisitions are needed for the Valley
Conveyance System.
Table 26: Lick Run VCS Right-of-Way Status (90 Project Parcels & 6 City Owned Sites)
Corridor
(Impacted Acreage
Excluding Potential
Avoidance)
Thru 3/30/2015
Total
Acreage
to
Acquire/
Secure
40.116
Acreage
Acquired/
Secured
Acreage to
be
Acquired
Percentage
Acquired/
Secured
Percentage
to be
Acquired
30.452
9.664
75.9%
24.1%
Note: 13.371 impacted acres identified as acquired by County and 17.081 impacted acres identified as secured are City
owned.
Related right-of-way activities for the Lick Run Valley Conveyance System on-going through March 30th
included:
•
Relocation of Displacees: There are 40 active relocation cases. Active relocations may include
tenants, business and landlord in which the relocation process has been initiated via research
regardless of whether the property has been acquired.
•
Demolition: Demolition for Phase B commenced on December 12th and is anticipated to continue
through June 2015. Demolition Legislation for 10 additional properties was approved by the BoCC
on February 25, 2015. Abatement and inspection for these properties is anticipated to begin in
early May 2015.
•
Environmental: Phase 2 studies have been completed on the McDonald’s block (Between
Harrison Avenue and Beekman Street) of the VCS. Phase 1 studies required for easement
clearances additional Phase II work at hot spots near Beekman are anticipated to begin in May
2015.
March 2015 Enterprise Management Activity Report
Page 40
Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
The following table shows the overall Right-of-Way status for all the LMCPR projects
Table 27: LMCPR Projects Right-of-Way Status
11240270
Queen City Ave Separation Phase 1
Design
Status
Constr.
11240051
Harrison Avenue Separation Phase B
Constr.
0
1
0
1
0
100%
11240090
White Street Sewer Separation
Bid
0
17
0
17
0
100%
11240010
Sunset Ave Sewer Separation
Bid
0
9
1
9
0
90%
11240170
Quebec Heights Sewer Separation
90%
0
14
2
11
1
69%
11240030
Wyoming and Minion Separation
90%
0
21
0
1
4
1%
11240150
Queen City and Cora Separation
90%
4
5
1
3
1
33%
11240130
Queen City Ave Separation Phase 2
90%
0
13
0
0
0
0%
11240000
Lick Run Valley Conveyance System
60%
95
26
6
66
14
52%
11240110
Quebec Rd Sewer Separation
60%
1
21
0
0
0
0%
11243140
CSO 217/483 Source Control Phase A1
60%
10
3
0
0
0
0%
11243140
11243141
CSO 217/483 Source Control Phase A2
CSO 217/483 Source Control Phase B
35%
Plan
0
2
20
8
0
0
0
0
0
0
0%
0%
10240021
CSO 217/483 Source Control Phase C
90%
0
12
0
0
0
0%
11243840
CSO 127 and 128 Stream Separation
Bid
0
1
1
2
0
100%
11240020
CSO 181 Real Time Control
Kick-off
2
0
0
0
0
0%
10240018
CSO 125 Stream Separation
60%
10
16
0
0
0
0%
11040010
Rapid Run Park Source Control
Constr.
N/A
11240050
Harrison Avenue Separation Phase A
Constr.
N/A
20
35%
ID
LMCPR Separation Project
Totals
FTs
EAs
CO
AC
UC
0
3
1
4
0
%
Complete
100%
124
190
12
114
FT = Fee-Take (Full and Partial), EA = Easements, PD = Public Domain, AC = Acquired, UC = Under Contract
% Complete = AC / (FTs + EAs + COs)
Related sewer separation projects right-of-way activities on-going through March 30th included:
Appropriations for Projects other than the Valley Conveyance: The parcels were referred to appropriation
as mutual settlement agreements could not be reached or title issues precluded MSD from being able to
acquire title to the easement or fee takes. The “quick-take” process will be utilized for easements or fee
takes without structures but appropriations may continue to impact project schedules. Appropriation
legislation was requested on the following projects:
•
Legislation was approved on 3/18/15 for eight project parcels in the Lick Run Valley
Conveyance project. Appropriation packages will be submitted to the county prosecutor’s
office in April.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
•
Seven project parcels for White Street Sewer Separation project were approved by the
BoCC on 10/1/14. Six project parcels have been acquired through the quick take process.
The remaining parcel reached an agreement and is expected to close in March.
•
Two project parcels for Quebec Heights Sewer Separation have been requested to the
BoCC and was approved on 12/17/2014. One of the parcels reached an agreement and
signed contract in March and scheduled to close in May. MSD will request an additional
parcel to be appropriated in April, a verbal agreement with the property owner was
reached but contract was not signed.
LMCPR Critical Path Schedule
The LMCPR program remains on track to meet all Consent Decree milestone dates as of March 31, 2015
with the following projects having aggressive schedule commitments. The Lick Run Valley Conveyance
System, CSO 125 Stream Separation and CSO 217/483 Source Control Phase B projects are forecasting
remaining float to milestone dates less than six months. The CSO 181 Real Time Control projects is
forecasting remaining float to milestone dates more than six months but less than twelve months. MSD
remains focused on maintaining and accelerating schedules for the discrete LMCPR projects.
It is important to note the Valley Conveyance System is independent of all the other separation projects
with respect to its start and finish construction dates. The following schedule dependencies have been
identified among the sewer separation projects to address maintenance of traffic concerns.
•
Queen City Avenue Sewer Separation Phase 1
o Finish before the start of construction of Sunset Avenue
o Finish with or before the finish of construction of Queen City & Cora Avenues
o Finish with or before the finish of construction of Wyoming & Minion Avenues Sewer
Separation
•
Sunset Avenue Sewer Separation
o Start with/before the start of Queen City Avenue Phase 2
o Finish before the start of Quebec Road
Appendix F LMCPR Budget and Schedule Tracking Detailed Report includes the variance tracking to
milestone dates and float considerations for potentially critical path activities. There were schedule
changes to the WWIP Milestone projections for CSO 217/483 Source Control Phase B due to delayed
design start.
LMCPR Program Financials
An overview of the budget status is presented in the following tables and a detailed accounting of projects
costs is provided in Appendix F. The LMCPR Program is currently estimating total cost at $233.3 million in
2006$ including $10.7 million risk factor (see Table 28). This value will continue to be adjusted as projects
progress through design and construction. The LMCPR program remains within the $244.3 million
(2006$) budget established by the Board of County Commissioners. The current month program
estimate in real dollars increased due to additional design scope needed for Quebec Road, escalated
construction estimate for White Street schedule revisions and additional Construction Services funds
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
needed for the longer construction duration of Queen City Phase 1. Projects changes are noted in the
LMCPR Project Variance Report. Although the program estimate slightly increased in real dollars, the
current month program estimate in 2006$ decreased this month ($2.3 million) for two reasons: (1) updated
de-escalation tables (Q1 2015) were used in the 2006$ calculations, and (2) the timing of expenditure of
$21 million for the Lick Run VCS project was shifted (correction from CMAR to Design-Bid-Build project
delivery).
Table 28: LMCPR Program Estimate Overview
Description
Amount
(2006$)
Amount
(Real$)
LMCPR Program Budget 1
$244,367,000
Program Estimate (as of 12/5/12) 2
$227,748,000
$284,973,000
Previous Month Program Estimate
$224,937,000
$281,734,000
Current Month Program Estimate 3
$222,602,000
$281,960,000
$40,752,664
$46,711,343
18.3%
16.6%
($2,335,000)
$226,000
-1.0%
0.1%
Expenditures
Program Expenditures through Current Month
Program Expenditures through Current Month Percent
Variances
Monthly Variance in Program Estimate
Monthly Variance in Program Estimate Percent
Current Month Program Budget Variance plus Risk Factor
Current Month Program Budget Variance plus Risk Factor Percent
($21,765,000)
-8.9%
Budget Variance Analysis
Current Month Risk Factor 4
($10,700,000)
Current Month Program Budget Variance
($11,065,000)
Current Month Program Estimate with Risk Factor
$233,302,000
($13,800,000)
$295,760,000
Notes:
1 As Referenced in the Lower Mill Creek Partial Remedy Study Report, December 18, 2012.
2 As Referenced in the LMCPR Total Project Cost - Suite 3A 12-05-12.xlsx Document.
3 Potential changes under review are estimated at $1,692,000 and are not included in the Current Month Program Estimate.
4 Risk Factor is calculated using percentages from Program contingency per Article XXIV, Section 2405-2, for projects without
legislated contingency.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 29: LMCPR Projects Variance Report
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
ODOT COORDINATION PROGRAM
In 2008, MSD and the Ohio Department of Transportation (ODOT) began collaborating on infrastructure
improvements related to the planned reconstruction of the I-75 corridor and MSD’s concurrent mandate to
mitigate CSOs to the Mill Creek. The level of capital investment required for both the ODOT highway
reconstruction and MSD’s implementation of its Wet Weather Improvement Program, both estimated in the
billions of dollars, is unprecedented and opens the door for significant optimization of infrastructure benefits
while minimizing fiscal impact on local residents and rate payers. ODOT’s planned reconstruction of I-75
extends from Kemper Road south to the Ohio River, encompassing an alignment of over 17 miles that
crosses through 10 Mill Creek sub-watersheds and numerous municipalities and City of Cincinnati
neighborhoods. An update of on-going coordination with ODOT is provided in the tables below.
Table 30: Summary of Active ODOT Projects
ID
Name
Status
ODOT
Schedule
Current Reporting Period Actions
The Contractor installed 150’ of the 10’x10’ boxes out
of JC#11 towards Central parkway. They have
stopped installation of the10’x10’ box culverts until
they change the traffic on Central Parkway and the
southbound lane on I-75.
Sunesis is installing the sheeting, excavating, and
installing the 10’x12’ box sewer in Stock Street. The
second crew is installing the 36” overflow sewer to the
existing 96” combined sewer.
11242841
CSO 12 Phase A.2
(HAM-75-2.30)
Under
Construction
Tie-in August 1,
2015
11242843*
CSO 12 Phase
A.4a
Under
Construction
Tie-in August 1,
2015
11143100
CSO 30 Stream
Separation
(HAM-75-5.85)
Warranty
Warranty through
October 2015
No MSD work this month. Punch list items will be
addressed in the spring.
11143260
CSO 21 I-75
Reconstruction
(HAM-75-3.85)
Design &
ROW
Construction
February 2018
Easements due
March 2016
Consultant proceeding to finalize design drawings for
ODOT submission.
N/A
HAM-75-6.78
Construction
No MSD activity.
12240365
I-71 at Martin
Luther King Drive
(HAM-71-3.81)
Construction
Kokosing started installing the 72” combined sewer
on the East side of I-71 as part of BU 6-7-8. No
formal plan reviews were submitted.
11142741
CSO 488/490 I-75
Reconstruction
(HAM-75-7.85)
ODOT
Design
Design due
November 2015
ODOT is proceeding with design of MSD storm
crossings. Planning paperwork is being finalized for
project file.
11180000
CSO 181 I-75
Reconstruction
(HAM-75-7.85)
ODOT
Design with
MSD Review
N/A
No MSD activity.
ODOT
Construction
ODOT
Design/Build
with MSD
Review
*11242843 is an MSD project whose timing has been coordinated with ODOT during planning and design.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 31: Summary of ODOT Coordination Projects in Planning
ID
11242910
11142750
Name
Thru-the-Valley I-75
Reconstruction
(HAM-75-12.60, 11.05,
11.09, 10.87, 10.52,
10.10, 14.61)+
Brent Spence Bridge
Reconstruction
ODOT
Schedule
Status
Planning
Varies.
Phase 5
design needs
due June
2015.
Planning
Unknown.
Anticipate
design-build
scope in 2015
Current Reporting
Period Actions
Planning continuing. Planning for
CSO 226 as part of TTV Phase 5
is ongoing and remains 90%
completed. Relocation of the CSO
structure within the broader Phase
2 WWIP is being evaluated.
Stage 3 drawings including
relocation of sewers by ODOT
were reviewed for HAM-75-12.60
(Phase 1). The Technical and
Modeling Memo were received
from the consultant.
Refinement of the scope of
services for the planning effort
and collaboration with the County
Monitor Team continued. A Work
Order was developed, approved
by the County, and signed by
MSD to advance the modeling
portion of the planning effort.
OPERATIONS REPORT
The County has requested a monthly report out on several operations related activities. This information is
provided herein.
Payments to the City
The following interdepartmental payments and transfers were made during March 2015 for the operating
budget and the detailed accounting of the services is listed in Appendix G.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 32: Interdepartmental Payments
Budget Year 2015
Department
Payments/Transfers
Accounts & Audits
$354,548
Dept of Public Health
$357
Engineering
$0
ETS
$21,495
Fleet Services
$131,938
GCWW
$1,613,379
Law
$0
License & Permits
$86,361
OEQ
$560
Parks
$0
Purchasing
$18,321
Risk Management
$652,001
Treasury
$36,942
TROD
$13,152
Total
$2,929,055
The following interdepartmental payments and transfers made during March 2015 for capital projects.
Table 33: Capital; Budget (Fund 704) Interdepartmental Payments
Project ID
10131240
10171862
10280515
Service
Department
Planning
Planning
Engineering
Total
Accounting
Date
03/06/2015
03/27/2015
03/31/2015
Amount
Description
$
166.00 Permits
$
83.00 Permits
$ (10,062.00) Correction
$ (9,813.00)
CSO Bypass Events
During March 2015 MSD experienced bypasses at the CSO locations listed in the following table.
Correspondences provided to Ohio EPA regarding these events have been uploaded to MSD’s SharePoint
site.
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Table 34: Summary of Monthly CSO Bypass Events
Location
CSO 136 – 3983 Rosslyn Drive Grating
CSO 507 – 214 Clark Road Grating
CSO 483 – 4720 Este Avenue
CSO 411 – 4335 Anderson Ferry Rd
CSO 162 – 1351 Springlawn Ave
5th
March
March 5th
March 9th
March 27th
March 28th
Dates
WWTP Bypass Events
During March 2015 MSD experienced bypasses at the treatment plant locations listed in the following table.
Correspondences provided to Ohio EPA regarding these events have been uploaded to MSD’s SharePoint
site.
Table 35: Summary of Treatment Plant Bypass Events
WWTP
Mill Creek
Muddy Creek
Location
East Branch Gate #1 Throttled
East Branch Gate #2 Throttled
East Branch Gate #3 Throttled
Mill Creek Auxiliary Interceptor
Mill Creek Interceptor
Muddy Creek Pump Station
Muddy Creek WWTP
Auxiliary Outfall
Little Miami
Delta Avenue Pump Station
Pump Station
Pump Station
Pump Station
Pump Station
Polk Run
Sycamore
Addyston
Bold Face
Bahama Gardens
Spring Leaf
Retention Basin
Storm Drain
11th
Dates
March
&
th
March 10 & 11th
March 10th & 11th
March 10th, 11th, 12th, 13th, 14th & 15th
March 10th, 11th, 13th & 14th
March 1st,2nd,3rd & 4th
March 3rd,4th,5th,6th,7th,8th,9th,10th,11th,
12th,13th,14th,15th,16th,17th,18th,19th, 20th, 21st, 22nd,24th,
25th & 26th
March 3rd, 4th, 6th, 7th, 8th, 9th, 10th, 11th, 12th, 13th, 14th,
15th, 16th, 17th, 18th, 19th, 20th& 21st
March 3rd,4th,5th, 6th, 7th, 8th, 9th, 10th, 11th, 12th, 13th,
14th, 15th, 16th, 17th, 18th, 19th, 20th, 21st, 22nd,23rd, 24th,
25th, 26th, 27th, 28th, 29th, 30th & 31st
March 4th
None Reported
None Reported
None Reported
None reported
None reported
March 2015 Enterprise Management Activity Report
10th
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Safety Performance
MSD is dedicated to providing employees with a safe work environment. During March, 2015 work included
review of 22 confined space entry permits; development and revisions of environmental /safety Policies,
Plans and /SOP’s (standard operating procedures).
Accidents and Incidents
The following incidents were documented during March, 2015. This included 2 lost time (recordable)
accident.
Table 36: Monthly Accidents and Incidents
Date
3/4/2015
Type
Injury
Department
WWC-Sewer System Evaluation
Corrective Action
Preventable; improper technique
3/23/2015
Injury
WWC-Maintenance and Cleaning
Preventable; improper technique
3/24/2015
Injury
WWC Maintenance Shop
Preventable; improper technique
3/25/2015
Injury
WWC Maintenance Shop
Preventable; improper technique
3/26/2015
Injury
WWC- Repair & Rehab
Preventable; should use more caution
3/20/2015
Vehicle
WWT-Heavy Maintenance
Preventable; inattention to surroundings
Training
The following safety training classes/meetings were provided to MSD employees during March, 2015:
•
•
Continuing to developing Overhead Crane Program qualification training
Continuing with development of Cincinnati State partnership for online testing.
Researching regional heavy equipment training options to establish a heavy equipment training
center for the entire City
Table 37: Summary of Monthly Safety Training Sessions
Course Title
Defensive Driving
Combustible Dust Seminar, Columbus Ohio
MSD Confined Space Refresher
MSD Lockout/Tagout for Supervisors
MSD Bloodborne Pathogen
Emergency Response Plan
MSD Electrical Awareness
JU Lab Safety
JU Job Hazard Analysis Training
Safety Sense
JU Chain Saw Safety Video
JU Plant Sight Safety Video
JU Universal & Hazardous Waste Training
March 2015 Enterprise Management Activity Report
Sessions
2
1
1
7
1
1
4
1
1
1
1
1
1
Participants
29
various
9
88
9
10
37
28
33
11
6
6
16
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Enterprise Management Activity Report
Metropolitan Sewer District of Greater Cincinnati
Meetings and Inspections
The following safety related activities were completed during March 2015.
Table 38: Safety Meetings and Inspections
Safety Meetings
LEPC cameras installation at Barrier Dam
Critical Infrastructure Assessment
Motor testing JHA with PDM group
WWC Injury & Light Duty Meeting (3)
Heavy Equipment Training w/Great Oaks
Heavy Equipment Training w/Caterpillar (2)
WWT Eyewash PM procedures
Respirator Equipment Procurement
Pre-Construction Meetings
IH Support (Power Engineers)
PERRP Report Meeting
Millcreek Response Team Steering Comm.
WWC Safety Committee Meeting
WWC Staff Meeting
Millcreek Maintenance Safety Meetings
Monthly Operations Meeting
WWC Safety Review Board Meeting
RCS Safety Team Meeting
Cincinnati State Contract Meeting
Inspections & Audits
PERRP follow-up Walk-thru
Millcreek Materials Storage Areas
WWC Stormwater checklist
EHS/ OES Audit Follow-up
Pump Station Permit-by-Rule Notices
West Section Pump Stations
Sycamore Internal Plant Audit
Little Miami CFD yearly inspection
Pre-Construction Safety Plan Review
Ross Run RTC Safety Inspection
WWC Parts Washer
Employee PPE distribution (foot, eyewear etc…)
WWC Flammable Storage
Muddy Creek HRTU – Sodium Bisulfate Tank Project
Millcreek Used Oil Storage areas inspection
Equip. Maintenance/Calibrations MX4 (63)
Corrective EHS Audit
Little Miami EHS Audit Follow-up
(SDS database) maintenance response & updates
Lateral Lining Operations
Injury/Incident Reporting Investigation/Recordkeeping
WWC Emergency Escape Route signage
Sodium Bisulfite Hazard Assessment
Breathable Air compressor maintenance
Millcreek CMF/EQ/Aeration/SAA Weekly Area
Inspections
Millcreek General Safety Inspection Sweeps
CMF Fire Alarm testing
Millcreek Hazardous Waste Inventory
Taylor Creek Lab Waste Inventory
CMF Fire Alarm Testing
CMF E-Scrap Collection and Recycling
March 2015 Enterprise Management Activity Report
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Enterprise Management Activity Report
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APPENDICES
Appendix A – Monthly Program & Project Controls Scorecard
Appendix B – Monthly Projects Schedule and Budget Variance Report
Appendix C – Monthly Cash Flow Forecast Report
Appendix D – Monthly Detailed Allowances Expenditures Report
Appendix E – MSD Bid Board Summary
Appendix F – LMCPR Budget and Schedule Tracking Detailed Report
Appendix G – Interdepartmental Transfers and Payments Report
Appendix H – De-legislation Worksheet (not provided this month)
Appendix I – 2015 CIP Variance Report
Appendix J – Phase 1 (non-LMCPR) WWIP Milestone Float Report
Appendix K – Baseline Detailed Report
This report represents a high-level summary of Enterprise Management activities during the preceding
month. Questions regarding the content of this document should be submitted to the MSD Director of
Water and Sewer (Tony.Parrott@cincinnati-oh.gov).
Distribution List:
Aluotto, Jeff - Asst. County Administrator
Arnette, Verna - GCWW-MSD Shared Services
Ball, Karen – County Oversight Team
Black, Harry – City Manager
Caprio, Teresa – Hamilton County Monitor Team
Graf, Joe - Hamilton County Monitor Team
Lodor, MaryLynn - MSD
Marsh, Gina – City Solicitor
McCoy, Ian - MSD
Meyer, Dave - County Director of Utility Oversight
Parrott, Tony - MSD
Pica, Leisha - MSD
Pittinger, Mike - MSD
Proctor, Jeff – Hamilton County Monitor Team
Rennekamp, Jack - MSD
Sackenheim, Adam - MSD
Stiles, Scott – Assistant City Manager
Tadros, Ihab - MSD
Weber, Russ - MSD
March 2015 Enterprise Management Activity Report
Page 51