1. travel
2. tourist facilities
3. hotel

AGC of TEXAS
Highway, Heavy, Utilities & Industrial Branch
THOMAS L. JOHNSON, Executive Vice President
March 16, 2015
2015 AGC of Texas
Management Conference
TO:
ALL AGC OF TEXAS MEMBERS
The 2015 AGC of Texas Management Conference is scheduled for June 14-18 at The Sebastian Hotel in
beautiful Vail, Colorado. The Vail/Eagle County Airport (EGE) is the closest airport to Vail Village. It
is one of the fastest growing airports in the nation, and Vail/Eagle County Airport services the entire
Vail Valley with seasonal winter, summer and fall service on four major airlines; Air Canada, American,
Delta and United with flights from Dallas/Fort Worth, and Houston. It is located just 30 minutes from
Vail & Beaver Creek. Car rentals are available at Vail/Eagle County Airport through Hertz.
The Denver International Airport is the about 100 miles from Vail and it is serviced by United Airlines,
Delta Airlines, Alaska Air, Frontier, Jet Blue, Southwest, U.S. Air, American Airlines, British Airways,
and Air Trans Airlines. Driving directions to Vail:
From Denver International Airport (DEN)
- Take Pena Boulevard from DIA to Interstate 70 (I-70) west
- Proceed for approximately 120 miles (estimated time: less than 2 hours) to the Vail exit #176
From Eagle County Airport (EGE)
- Take Cooley Mesa Road (main airport road) to Highway 6. Take a right on Highway 6. You will be
heading east.
- Follow Highway 6 to signs for Interstate 70 (I-70) east.
- Proceed on I-70 for approximately 25-30 minutes, to the Vail exit #176.
Come to the heart of Vail Village and experience Colorado dining, entertainment and outdoor activities
in style and luxury at The Sebastian Vail (http://www.timbersresorts.com/signature-properties/thesebastian-vail), which was recently accepted into Preferred Hotels & Resorts Worldwide. Just off the
main pedestrian walkway, The Sebastian Vail is surrounded by shops, restaurants, and galleries. Take a
hot air balloon ride for a bird’s-eye view of the High Country or get your heart racing during a
whitewater rafting trip or ski lesson – all conveniently accessible from this boutique resort and private
residence club. The comfortable accommodations combine classic alpine architecture and contemporary
amenities and services for an experience both exhilarating and relaxing. Accommodations include a
stocked mini refrigerator with welcome refreshments and fresh fruit, complimentary Internet, and
nightly turndown service. Many of the upscale guest rooms and suites have panoramic Rocky Mountain
views – some with private balconies, perfect for sipping your morning coffee. There are two on-site
restaurants.
AGC of Texas, Highway, Heavy, Utilities & Industrial Branch
P.O. Box 2185 ~ Austin, Texas 78768 ~ Phone: (512) 478-4691 ~ Fax: (512) 478-7936 ~ www.agctx.org
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You can indulge in massage therapy services at the Bloom Spa,
(http://www.timbersresorts.com/lifestyle/spa/bloom-spa), or relax in the steam room or sauna. Guests
also have access to a pool and outdoor hot tub, exercise facilities, children’s center, heated garage, and
complimentary shuttle service.
The business sessions will be highly informative and will include updates on state and federal
legislation, highway funding, water issues, a full report on the 2015 Texas legislative session, and a
report on AGC of America and ARTBA activities as well as other items of interest to the industry.
The business sessions are scheduled for Monday and Wednesday from 8:30 a.m. until noon. Continental
breakfast will be furnished Monday and Wednesday mornings from 7:00 – 10:00 a.m. On Monday,
June 15 at 9:45 a.m. we will have a spouse roundtable discussion/meeting which will include a
representative from The Sebastian to give a brief overview of the area and things to do, as well as
answer any questions that guests might have.
CONFERENCE REGISTRATION
Conference registration fees are $700 for the conference participant, $350 for spouse, $350 for
each guest (over 18 years of age), $200 for children 12 – 18 years of age, and children under 12 are
free. Please include names and ages of children on your registration form. The conference
registration fees include the Welcome Night reception, breakfast and coffee breaks on Monday and
Wednesday, the hospitality suite every night, and the reception and dinner on Tuesday and Wednesday
evenings. We do not have anything scheduled for Monday evening as a group.
ROOM RESERVATIONS
The Sebastian offers the following room accommodations based on a first come basis: Deluxe Plaza
Run of Hotel @ $195 per night; Deluxe Plaza King @ $245 per night; Executive 1-BR suite @ $595 per
night; Executive 2-BR suite @ $828 per night, all for single or double occupancy. To make your room
reservation, please call the Hotel’s Reservation department at 866-708-2353, and ask for the group code
#1067EG. Attendees will be required to pay first night room rate as a deposit. The remaining balance is
charged automatically 30 days prior to arrival. Reservations must be cancelled at least 30 days prior to
arrival to receive a refund, less a $75 processing fee. If cancellation occurs less than 30 days prior to
arrival all monies are forfeited. The Hotel reserves the right to cancel reservations not paid in full 30
days prior to arrival. The group rate will be honored 3 days prior and 3 days after the conference. The
cut-off date for making room reservations is May 15, 2015.
SERVICES AND FEES
A nightly resort fee of $25 is assessed per individual hotel room and on a per bedroom basis for all
suites. This fee is comprehensive and provides the following enhancements to the guest rooms:
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Enhanced welcome amenities (water, sodas, fresh fruit, sweet & savory snacks)
Nighty turndown service with a freshly made sweet treat
Selection of newspapers in The Library (New York Times, USA Today, Wall Street Journal, &
Vail Daily)
In-town car service
Wireless internet access throughout The Sebastian
Complimentary iPad magazines through the Foli app
Complimentary local and toll free phone calls & incoming faxes
Access to Bloom Spa, steam, sauna, fitness center, pool, & hot tub
Adventure Concierge
Complimentary DVD rentals
Business Center
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Valet parking is $25 per vehicle, per night. Self-parking is available at the town of Vail Parking
structure for up to $25 per day, subject to change at any time.
Porterage is $10.00 per person round trip for all group attendees arriving and departing via
charter
Maid gratuity is $2.00 per room per day.
Room deliveries start at $3.00 per room delivery. Pricing varies based on size and complexity of
the delivery.
CHECK-IN & CHECK-OUT
 Check-in time is any time after 4:00 p.m. and check-out time is before 11:00 a.m.
 Children age 12 and under stay free in same room as parents
 The hotel is a non-smoking environment. There are designated smoking areas outside the
Hotel. Attendees who smoke in the guest room will be assessed a $250.00 fee per day.
GOLF TOURNAMENT
The golf tournament will be scheduled for Tuesday, June 16th with a shotgun start at 8:30 a.m. The
tournament will be held at The Club at Cordillera. Cost will be $200 per person which includes green
fees, cart fee, practice balls, $10 per person in golf shop credit, personalized scorecards, custom cart
signs, rules and welcome letter and scoring, as well as breakfast (breakfast burritos, coffee, & pastries).
Rental clubs are available for $60. In addition we will have hospitality beverage/snack carts on the
course throughout the tournament. We are asking for sponsorships again this year in the amount of
$250. We will have sponsor signs on the beverage carts and at the club house. Please complete the
accompanying golf registration form and return it to Debbie at your earliest convenience.
OPTIONAL ACTIVITIES
We have arranged for a tour of the Betty Ford Gardens in Vail Village on Monday morning, June 15 at
10:30 a.m. after the spouse orientation which will begin at 9:45 a.m. The cost is $10 per person.
Registration will be available as we get closer to the conference.
A whitewater rafting trip is planned for Monday afternoon on the Eagle River with Class III rapids at a
cost of $94 per adult and $84 per child (age 7-12).
Fly fishing is planned for Tuesday morning and will be $375 for a group of 3, or $125 per person. There
is one angler per 3 fishermen.
If there is enough interest we can schedule another whitewater rafting trip or fly fishing excursion for
Tuesday afternoon. Additional details on these activities will be sent in the near future. If you are
interested in whitewater rafting and/or fly fishing, please let Debbie know.
Rental car information: Avis Worldwide Discount (AWD) Number A587598. You can make your
Avis reservations online at: www.avis.com or call toll free 1-800-331-1600.
Hertz: AGC of America corporate discount (CDP) Number is 55977. The web address is
www.hertz.com or call 1-800-654-2210.
Budget: Budget Corporate Discount (BCD) Number is S239903. The web address is www.budget.com
or call
1-877-516-7275.
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Completed registration forms should be mailed, along with payment, to AGC of Texas, P.O. Box
2185, Austin, Texas 78768, faxed to 512/478-4727, or e-mailed to dkoehler@agctx.org.
If you prefer, you may pay the fees on-line with a credit card or ACH payment. Go to
https://agctx.org, and click on “Payment” in the upper right corner of the site on the menu bar.
Complete all of the required fields and submit. Please reference “AGC of Texas Management
Conference”.
If you have any questions or need additional information, contact Debbie Koehler at 512/478-4691 or
dkoehler@agctx.org.
Lori and I look forward to seeing you in Vail, Colorado on June 14th.
Doug Walterscheid
President
Enclosures
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2015 MANAGEMENT CONFERENCE ~ REGISTRATION FORM
THE SEBASTIAN HOTEL, VAIL, COLORADO
COMPANY ________________________________________________________
ADDRESS ___________________________CITY__________________STATE_____ ZIP________
TELEPHONE_______________________FAX__________________ E-Mail___________________
Please register the following person(s) for the 2015 Management Conference:
FIRST NAME
LAST NAME
SPOUSE/GUEST NAME
1.______________________
_______________________
________________________
2.______________________
_______________________
________________________
3.______________________
_______________________
________________________
4.______________________
_______________________
________________________
5.______________________
_______________________
________________________
____ I HAVE MADE MY RESERVATIONS @ THE SEBASTIAN.
Date reservations made: ____________ Hotel Confirmation #: ___________________
Room Type: _________________ Arrival date: ________ Departure date: ________
Number of conference registrants: _____ ($700 per registrant)
Number of spouses registered: _____ ($350 per spouse)
Number of guests (ANYONE OVER AGE 18) registered: _____ ($350 per guest), and their name(s):
___________________________________________________________________________________
Number of child(ren) age 12-18 registered: _____ ($200 per child), and their name(s)/age(s):
___________________________________________________________________________________
Number of children under 12 (FREE) registered: _____ and their name(s)/age(s):
___________________________________________________________________________________
TOTAL REGISTRATION FEES DUE: $__________________
2015 AGC of TEXAS MANAGEMENT CONFERENCE
THE SEBASTIAN HOTEL, VAIL, COLORADO
SCHEDULE OF EVENTS
Sunday, June 14, 2015
1:00 – 5:00 PM
6:00 – 9:00 PM
Conference registration, Library
Welcome Night Reception, Mountain View Terrace & Leonora
***Microbrewery tasting event
9:00 PM – 12:00 AM Hospitality Suite, Leonora
Monday, June 15, 2015
7:00 – 9:30 AM
8:30 - 8:35 AM
8:35 – 8:55 AM
8:55 – 9:15 AM
9:15 – 9:45 AM
9:45 – 10:00 AM
9:45 AM
10:30 AM
10:00 – 10:40 AM
10:40 – 11:20 AM
11:20 AM - 12 N
12 N
5:30 – 10 PM
6:00 – 10:30 PM
9 PM – 12 AM
Hot breakfast buffet, Vendavel Ballroom
Words of Welcome – Doug Walterscheid, President, Ariel Ballroom
ARTBA Report from Chairman Nick Ivanoff
AGC of America Report from President Chuck Greco
The International Scene – The Honorable Barry Jackson, former assistant to the
President under George W. Bush
Break
Spouse orientation and roundtable discussion, Vendavel Ballroom
Concierge from The Sebastian and Docent from the Betty Ford Alpine Gardens
Optional event: tour of the Betty Ford Gardens including lunch
State Budget Panel, moderated by Karen Rove
Senators Jane Nelson, John Whitmire, and Representatives John Otto, Justin
Rodriguez, and Four Price
Transportation Funding/SJR 5 Panel, moderated by Jennifer Newton
Senator Robert Nichols, Representatives Lyle Larson, and Drew Darby
Environment/Natural Resources Panel, moderated by Carolyn Brittin
Representatives Jim Keffer, Doug Miller, Travis Clardy, John Kuempel, and Kyle
Kacal
Review area infrastructure
Children’s program including dinner, movies, games, and Magician, Vendavel
Ballroom
Reception/dinner/dance at the 10th Restaurant on the mountain – Gondola will
begin running at 5:30 PM and run continuously until 10:30 p.m.
Hospitality Suite, Leonora
Tuesday, June 16, 2015
8:30 AM
Golf - Shot gun start at The Club at Cordillera, Summit Course (breakfast will be
provided at the golf course)
9:00 AM
Fly Fishing (lunch included), meet in the Sebastian lobby
9:00 AM
Whitewater Rafting (lunch included), meet in the Sebastian lobby
Review area infrastructure (for those not participating in Optional Activities)
5:45 – 9:00 PM
Children’s program including dinner, movies, games, Vendavel Room
6:00 PM
Reception/dinner/dance – Western Night, Ariel Ballroom
9 PM – 12 AM
Hospitality Suite, Leonora
Wednesday, June 17, 2015
7:00 – 9:30 AM
8:30 – 8:35 AM
8:35 – 8:55 AM
8:55 - 9:15 AM
9:15 – 9:45 AM
9:45 – 10:00 AM
10:00 – 10:40 AM
Hot breakfast buffet, Vendavel Ballroom
Words of Welcome – Jeff Smith, President-elect, Ariel Ballroom
AGC of America Highway Division Report – Brian Deery
ARTBA Highway Division Report – Rich Juliano
State of Texas’ Economy - State Comptroller Glenn Hegar
Break
State Contracting Issues Panel, moderated by Karen Rove
Senator Nelson, and Representatives Darby, Kuempel, Price, and Larson
10:40 – 11:20 AM
House Panel, moderated by Carolyn Brittin
Representatives Clardy, Kacal, Otto, and Keffer
11:20 AM – 12 N
Senate Panel, moderated by Jennifer Newton
Senators Nichols, and Whitmire
12 N
Review area infrastructure
Dinner on your own
9:00 PM – 12:00 AM Hospitality Suite, Leonora
**Times/locations/activities are subject to change**
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MANAGEMENT CONFERENCE ~ GOLF TOURNAMENT
TUESDAY, JUNE 16, 2015
The golf tournament is scheduled for Tuesday, June 16, 2015 with a shot gun start at 8:30 a.m. at The
Club at Cordillera.
Prizes will include: first, second and third place, closest to the pin, and longest drive.
The cost is $200 per person which includes the cart fee, green fees for 18 holes of golf, cart signs and
cart set-up, scoreboard preparation, scoring, breakfast, and hospitality beverage/snack carts during the
tournament. Rental clubs are available at $60 per set.
Please complete the registration form below:
PLEASE PAIR ME WITH: ___________________________________________________
(LIST NAME(S) & HANDICAP(S))
YOUR NAME_______________________________HANDICAP________________
COMPANY____________________________________________
ADDRESS_____________________________________________
_____________________________________________
TELEPHONE_________________FAX___________________ EMAIL: ____________________
I will need to rent ____________-handed clubs.
GOLF SPONSORSHIP
______I would like to sponsor the golf tournament which includes
prizes, breakfast, and concession carts during the tournament.
Enclosed is an additional $250 for sponsorship.
Sponsor Name to Read: _____________________________________________
TOURNAMENT ($200) $____________
SPONSORSHIP ($250) $__________
CLUBS ($60) $__________
TOTAL GOLF FEES DUE: $__________________________
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OPTIONAL ACTIVITIES
Please indicate below the activities you are interested in as well as the number of people.
I/we would like to go on the walking tour of the Betty Ford Alpine Gardens on Monday, June 15, 2015
@ 10:30 a.m. It is a short 10 minute walk from the hotel and if you do not want to walk let me know &
I will arrange for transportation.
# of Adults _____
# of Children _____
I/we would like to go whitewater rafting on Monday afternoon, June 15, 2015.
# of Adults ($94 per person) _____
# of Children ($84 per person age 7-12) _____
I/we would like to go fly fishing on Tuesday morning, June 16, 2015. Approximate cost is $125 per
person.
# of Adults _____
# of Children _____
I/we would like to go whitewater rafting on Tuesday afternoon, June 16, 2015.
# of Adults ($94 per person) _____
# of Children ($84 per person age 7-12) _____
I/we would like to go fly fishing on Tuesday afternoon, June 16, 2015. Approximate cost $125 per
person.
# of Adults _____
# of Children _____
Name: ___________________________________________________
Company: ________________________________________________
E-mail: ___________________________________________________
Cell #: ____________________________________________________