2015 ArMA Annual Meeting & President`s Awards Banquet Exhibitor
2015 ArMA Annual Meeting & President’s Awards Banquet Exhibitor & Sponsorship Opportunities You are invited to join the Arizona Medical Association for our 2015 ArMA Annual Meeting of the House of Delegates and President’s Awards Banquet; May 29-30 at ArMA headquarters, 810 W. Bethany Home Rd., Phoenix. The banquet to be the evening of the 29th at Phoenix Country Club 2901 N. 7th St. Please join us at our annual meeting and banquet where you will be provided with the opportunity to network and visit with physician leaders from throughout Arizona. These physicians represent the various Arizona county medical societies, the specialty medical societies, and graduate medical and residency programs. Register today as an exhibitor/sponsor for a chance to reach a concentrated group of physician leaders interested in your products and services. You will also make new contacts and generate leads, while generally solidifying customer relationships by demonstrating your support. The individual physicians represent approximately 4,600 ArMA physician members. Your company will be highlighted in the opening announcements and exhibitors will be introduced during the House of Delegates Meeting. Gold Sponsors will also be introduced during the President’s Awards Banquet. Don’t wait to register! Due to ArMA facility size, space is limited and only a select group of exhibitor/sponsors are invited for the annual meeting. The final deadline for all materials is April 29, 2015. Please contact the ArMA Membership Department if you have any questions. Simone Lustig, Associate VP of Membership and Development (602) 347-6907 or simone@azmed.org or Shari Robinson, Director of Member Services (602) 347-6914 or shari@azmed.org. 1 2015 Exhibitor and Sponsor Opportunities Gold Exhibitor/Sponsor - $1200 Two complimentary tickets to the President’s Awards Banquet Announcement of sponsorship & introduction by President during Awards Banquet Six foot table at meeting site Corporate banner displayed at annual meeting Announcement of sponsorship and Introduction during annual meeting Corporate listing in annual meeting manual Acknowledgment in “Medicine This Week” e-news blast Complimentary contact list of attendees Breakfast, lunch and snacks provided for 2 vendor representatives Silver Exhibitor/Sponsor - $900 Six foot table at meeting site Corporate banner displayed at annual meeting Announcement of sponsorship and introduction during annual meeting Corporate listing in annual meeting manual Acknowledgement in “Medicine This Week” e-news blast Complimentary contact list of attendees Breakfast, lunch and snacks provided for 2 vendor representatives Meal Sponsor - $600 Corporate sign featured at our breakfast or luncheon venue (select one) Sponsor table during venue selected Announcement of sponsorship during annual meeting Corporate listing in annual meeting manual All sponsors will be recognized during the annual meeting. We welcome your financial support. This meeting is a non-CME event. SPONSORSHIP is another excellent way to promote your company and products to a target audience. We are seeking ArMA website sponsors to offset program costs. Call Simone (602) 347-6907 for details. 2 Registration Form Arizona Medical Association Annual Meeting Friday, May 29 and Saturday, May 30, 2015 Company Name___________________________________________________________________ Contact: Exhibitor/Sponsor Representative____________________________________________ Address_________________________________________________________________________ City_____________________________________State____________Zip_____________________ Phone___________________________________Fax_____________________________________ Email____________________________________________________________________________ Check a Sponsorship Level Gold Exhibitor/Sponsor $1200 Silver Exhibitor/Sponsor $900 Meal Sponsor $600 Select: Breakfast or Luncheon Sponsorship fee is due and payable in full by April 29, 2015 (Tax #86-0095708) in order to be included in the printed acknowledgements. Payment Options Total amount Sponsored $ _________________ 1. Visa / MasterCard / American Express / Discover Name printed on card ______________________________________________________ Card Number ______________/_____________/____________Expires ______________ Credit Card Billing Address __________________________________________________ City, State and Zip code_____________________________________________________ Signature ________________________________________________________________ Fill-in, fax (602) 246-1161 for payment by credit card or Fill-in and mail for payment by check. 2. Check Payable to: Arizona Medical Association 810 W Bethany Home Rd, Phoenix, AZ 85013 3 LETTER OF AGREEMENT Arizona Medical Association FEES AND EXHIBIT/SPONSOR SUPPORTER RULES 1. Exhibitor/Sponsorship fee is due and payable in full by April 29, 2015 (Tax #86-0095708) in order to be included in the printed acknowledgements. This includes one 6-foot table and basic electrical hookups. 2. Each Exhibitor must provide a gift ($100 minimum value) for drawing on final day of meeting. 3. Only one corporation/organization for each table top exhibit space. 4. All displays must be table top. All exhibits must be contained within the exhibit space. All displays must be designed so that they will not obstruct the clear view of nearby exhibitor/sponsors. Exhibitor/Sponsors may not conduct any demonstration or activity which results in obstruction of aisles or prevents ready access to neighboring exhibitor/sponsors. 5. No hazardous material may be stored or on display in the exhibit area. 6. Management reserves the right to prohibit and/or evict exhibitor/sponsors whose presentation is in any manner deemed by management as offensive. In the event of such prohibition or eviction, management shall not be liable to exhibitor/sponsor for refund of exhibit/sponsor fees. HOLD HARMLESS AGREEMENT The exhibitor/sponsor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor/sponsors’ displays, equipment, and other property brought upon the premises of the Arizona Medical Association headquarters and shall indemnify and hold harmless the Arizona Medical Association and any authorized representative, agent or employee of the foregoing of any and all losses, damages and claims. The exhibitor/sponsor agrees to abide by all requirements of the Letter of Agreement. CANCELLATIONS Written cancellations received fourteen (14) days preceding the conference will be refunded less a $100.00 administrative fee. No refunds will be made on cancellations received after that time. ____________________________________________________________________ Authorized Signer for Exhibitor/Sponsor and Title _______________________________________________________________ Company Name 4 2015 Annual Meeting Exhibitor/Sponsor Tentative Planning Schedule Thursday, May 28, 2015 12:00 Noon – 3:00 pm Exhibitor/Sponsor Set up available Friday, May 29, 2015 7:30 am Recommended Exhibitor/Sponsor Arrival Time (Attendees will be visiting your table throughout the day) 8:00 am - 10:00 am 9:30 am - 1:00 pm 10:00 am 10:30 am – 10:45 am 10:45 am – 11:30 am 11:30 am – 1:00 pm Board of Directors Meeting Attendee Registration – visit Exhibitors ArMA House of Delegates Break – visit Exhibitors Resume ArMA House of Delegates Lunch – visit Exhibitors 12:00 pm - 3:00 pm Reference Committees 3:30 pm Recommended Exhibitor/Sponsor Departure time Evening Activities – President’s Awards Banquet Phoenix Country Club - 2901 N. 7th St., Phoenix, Arizona 6:00 pm - 7:00 pm 7:00 pm - 9:00 pm President’s Banquet Reception Banquet Dinner - Gold Sponsors Introduced Saturday, May 30, 2014 7:00 am - 8:30 am County Caucus 7:00 am Recommended Exhibitor/Sponsor Arrival time 9:00 am – Adjournment ArMA House of Delegates & Door Prize Winners Announcement 10:00 am – Adjournment ArMA Board of Directors 10:30 am Recommended Exhibitor/Sponsor Load out 5
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