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25thSeaOtterClassic‐2015
VolunteerCommunicationSupport
INCIDENT/EVENTACTIONPLAN
OPERATIONALPERIOD4/16‐19/2015@0600‐1930
UPDATEDFINALDRAFT–04/17/2015
UPDATE/SUPPLIMENTSMAYBEADDEDATEVENTTIME
ASSIGNMENTSMAYSHIFTASCONDITIONSCHANGE
INCIDENT OBJECTIVES
2. Date
1. Incident Name
Sea Otter Classic 2015
3/1/2015
3. Time
1400
4. Operational Period
Date:
4/16/2015 - 04/20/2015
Time:
0600 - 1800
5. General Control Objectives for the Incident (include alternatives)
• Amateur radio operators will primarily be “Back Country” communicators entrusted with reporting medical
emergencies, logistics, and health and welfare traffic throughout the course in coordination with the
SCRAMP fire/medical dispatchers. In addition on Saturday, ham operators will support communications
for the Carmel Valley Route of the Gran Fondo.
• Observe and report potential or existing hazards to net control.
6. Weather Forecast for the Period
Most current at the time of this printing Spot Weather Forecast is attached. - Subject to
change
7. General Safety Message
Amateur radio communicators should stay out of the riding path placing their vehicle as far away
from the riding path as possible to avoid collisions. The best possible parking space is either well
behind the riders if they are entering the roadway or if they will be in your path at a "feed zone",
park down the road and past where they will be turning. If parking down hill, the vehicle should be
placed 3-4 car lengths down the road, but not in the directions the riders will be turning.
A "cross band repeater" is planned, but be aware of others that may use the same frequency or
subfrequency tone. Radio amateurs in the vicinity of marshal points should stay well away from the
cyclist path and be alert for riders that might suddenly lose control.
When exiting the “BLM Public Lands” be especially watchful for stray and recreational bicyclists,
occasional horses and range sheep, and yield the “right-of-way” to any. Do NOT stray into the
“bush.” There is possible unstable military explosive ordnance (artillery shells, ammunition, hand
grenades, etc.) even in the non-posted areas, but most of these areas are posted. Also, native
poison oak flourishes along with ticks, some as small as a pin head. Native plants should not be
trampled, and some are recovering or delicate. Over 44 different species of endangered and rare
plants and animals live here on the Fort Ord Public Lands (FOPL). Some areas are posted “Native
Plant Preserve." Thanks for your cooperation. Snakes have been spotted in the past as well, so
stay alert!
8.Attachments
• ICS 204 (4)
• ICS 205 Communications Plan
• ICS 206 Medical Plan
• Incident Map
• Spot Weather Forecast
PREPARED BY (Communications Unit Leader)
Timothy S. Takeuchi - W6TST - (831) 245-7895
SBC-ARA ICS-202
DIVISION ASSIGNMENT LIST
1. Branch
2. Division/Group
SOC
Carmel Valley Route
4. Operational Period
3. Incident Name
Sea Otter Classic 2015
Date:
SAT 4/18/2015 Time: 0630 - 1900
5. OPERATIONAL PERSONNEL
Com Unit Leader:
Tactical Name
ROVER LEAD
ROVER 2
ROVER 3
ROVER 4
Tim Takeuchi - W6TST
Rover Lead
K9BAV - Mike
6. RESOURCES ASSIGNED TO THIS PERIOD
#
Grid
Radio Operators
Arrive at Staging
Leave Venue (est)
K9BAV - Mike
0650
1800
2
KI6TZF - Mike
2
Lisa
0650
1800
KK6GZZ - Jim
2
W6MNL - Steve
0650
1800
KK6HAA - Dave
2
K5CHP - Gary
0650
1800
KJ6GUB - Bruce
SAG 1
WA6DRD - Kirk
1
0650
1800
LODGE
N6IIQ - Dave
1
0900
1800
7 Control Operations
• Communication priorities: 1. EMERGENCY; 2. Priority; 3. Urgent; 4. Routine; 5. Roll Call / Welfare Checks
• Check in with Rover Lead (K9BAV) at least every hour.
7b Event Schedule (Subject to Change - Times may changed depending on the event conditions)
1530 - Cahoon Summit Rest Stop 3 Closed
0735 - Event Start
1630 - Los Laureles Lodge Rest Stop 4
0930 - Vosti's Rest Stop 1 Closed
Closed
1200 - Zabala Vineyards Rest Stop 2
Cl
d
1800/1380
Fi i h Li
/ C
Cl
d
8. Special Instructions
• Follow all safety personnel instructions and warning signs. Be aware of single lane road sections and do your best
to stay in contact with your team. The roadways in the Carmel Valley region are likely to be quite busy bicycles and
vehicles in both directions and participants and non-participants alike.
• When calling in an incident, note the bib color and number and coordinates if possible.
• The end times are estimates on the later side. However, we need the course to be clear before we can demobilize
so please don't plan on outside commitments too close to these times.
6. RESOURCES ASSIGNED TO THIS PERIOD
Freq
Function
Freq
Function System
Ch
System Ch
Rx:147.495W CSQ
Rx:441.300W CSQ
TAC &
SBC
WB6
11
68
Command
Tx:147.495W PL156.7
Tx:446.300W PL100
Travel
ARES
ECE
Rx:146.565W CSQ
SBC
12
Travel
Tx:146.565W PL156.7
ARES
PREPARED BY (Communications Unit Leader)
TAC
Timothy S. Takeuchi - W6TST - (831) 245-7895
SBC-ARA ICS-204
Simplex
34
Rx: 146.490W CSQ
Tx: 146.490W CSQ
Date
4/17/2015
Time
1216
DIVISION ASSIGNMENT LIST
1. Branch
2. Division/Group
SOC
Ford Ord Public Lands
4. Operational Period
3. Incident Name
Sea Otter Classic 2015
Date:
SAT 4/18/2015 Time: 0630 - 1700
5. OPERATIONAL PERSONNEL
Operations Chief:
Tactical Name
MP4
Tim Takeuchi - W6TST
Net Control
KG6KPD - Brent / KD6LSH - Dave
6. RESOURCES ASSIGNED TO THIS PERIOD
#
Grid/Pt
Radio Operators
Arrive at Staging
Leave Venue (est)
MP4
0645
1430
Jack's Rd & Traill 71
Feed
Camp
0645
1430
Camp Shelters / Picnic
MP 11
M11
0645
1430
M12
0645
1430
M15
0645
1430
FEED
Oilwell & Trail 41
MP 12
Three Sisters & Oilwell
15 - TRAILBOSS
Skyline & Guidotti
7 Control Operations
• Communication priorities: 1. EMERGENCY; 2. Priority; 3. Urgent; 4. Routine; 5. Roll Call / Welfare Checks
• Check in during regular (hourly is typical) roll calls.
7b Event Schedule (Subject to Change - Times may changed depending on the event conditions)
0740 - 1630: Gran Fondo - Mountain Bike Route - 24 miles
1100 - 1300: Cross-Country Race Professional Men (1 lap / 20.2 miles)
1120 - 1320: Cross-Country Race Professional Women (1 lap / 20.2 miles)
8. Special Instructions
• Follow all safety personnel instructions and warning signs.
• The end times are estimates on the later side. However, we need the course to be clear before we can demobilize
so please don't plan on outside commitments too close to these times.
Function System
Cmd
SBC
ARES
6. RESOURCES ASSIGNED TO THIS PERIOD
Function
Freq
System Ch
Freq
Rx:441.300W CSQ
Rx:147.495W CSQ
WB6
11
68
Staging
Tx:446.300W PL100.0
Tx:147.495W PL156.7
ECE
Ch
Rx:146.565W CSQ
SBC
12
Tx:146.565W PL156.7 Travel
ARES
PREPARED BY (Communications Unit Leader)
Tac
Timothy S. Takeuchi - W6TST - (831) 245-7895
SBC-ARA ICS-204
Simplex
34
Rx: 146.490W CSQ
Tx: 146.490W CSQ
Date
4/17/2015
Time
1236
DIVISION ASSIGNMENT LIST
1. Branch
2. Division/Group
SOC
Ford Ord Public Lands
4. Operational Period
3. Incident Name
Sea Otter Classic 2015
Date:
SUN 4/19/2015 Time: 0630 - 1700
5. OPERATIONAL PERSONNEL
Operations Chief:
Tactical Name
MP4
Jack's Rd & Traill 71
Tim Takeuchi - W6TST
Net Control
KD6LSH - Dave
6. RESOURCES ASSIGNED TO THIS PERIOD
#
Grid/Pt
Radio Operators
Arrive at Staging
Leave Venue (est)
0645
1430
MP4
T09C
FEED
Camp Shelters / Picnic
MP 11
Oilwell & Trail 41
MP 12
Three Sisters & Oilwell
15 - TRAILBOSS
Skyline & Guidotti
Repeater
Feed
U11a
0645
1430
M11
X11b
0645
1430
M12
U12c
0645
1430
M15
S13c
0645
1430
T10c
0645
1430
KJ6ATF-Brad*
7 Control Operations
• Communication priorities: 1. EMERGENCY; 2. Priority; 3. Urgent; 4. Routine; 5. Roll Call / Welfare Checks
• Check in during regular (hourly is typical) roll calls.
7b Event Schedule (Subject to Change - Times may changed depending on the event conditions)
0730 - 0830: Cross-Country Race CAT 1 (22.9 miles)
0900 - 1000: Cross-Country Race CAT 2/3/Tandems (Cat2: 22.9 miles; Cat3: 17.4
miles)
8. Special Instructions
• Follow all safety personnel instructions and warning signs.
• The end times are estimates on the later side. However, we need the course to be clear before we can demobilize
so please don't plan on outside commitments too close to these times.
Function System
Cmd
SBC
ARES
6. RESOURCES ASSIGNED TO THIS PERIOD
Freq
Function
Freq
Ch
System Ch
Rx:147.495W CSQ
Rx:441.300W CSQ
WB6
11
68
Tx:147.495W PL156.7 Staging
Tx:446.300W PL100.0
ECE
Rx:146.565W CSQ
SBC
12
Tx:146.565W PL156.7 Travel
ARES
PREPARED BY (Communications Unit Leader)
Tac
Timothy S. Takeuchi - W6TST - (831) 245-7895
SBC-ARA ICS-204
Simplex
34
Rx: 146.490W CSQ
Tx: 146.490W CSQ
Date
4/17/2015
Time
1218
EVENT RADIO
COMMUNICATIONS PLAN
Ch #
Function
Ch Name/Trunked
Radio SysTalkgroup
AMATEUR RADIO
Incident Name
Date/Time Prepared
4/15/2015
Sea Otter Classic 2015
Assignment
RX Freq
N or W
Operational Period Date/Time
Rx Tone/NAC
TX Freq
N or W
Event: 04/16/2015-04/19/2015
Tx Tone/NAC
Mode
A; D ;
Remarks
Ham Team - Fort Ord
Public Lands - DIRECT
Ham Team - Fort Ord
Public Lands
11 COMMAND
VTAC1
HAM TEAM
147.4950
W
156.7
147.4950
W
156.7
A
10 COMMAND
SBC TR1
HAM TEAM
147.4950
W
156.7
446.5000
W
156.7
A
13 COMMAND
UTAC3
HAM TEAM
446.5000
W
156.7
446.5000
W
156.7
A
Ham- LSRA to FOPL
68 COMMAND
WB6ECE
441.3000
W
CSQ
446.3000
W
100.0
A
Alt for W6WLS
34 TACTICAL
TRAVEL
146.4900
W
CSQ
146.4900
W
CSQ
A
Convoy & Tactical for
Carmel Valley Route
12 TACTICAL
VTAC2
146.5650
W
156.7
146.5650
W
156.7
A
XBE ARES TAC2
CARMEL VLY
& TALK IN
TRAVEL &
CARMEL VAL
HAM TEAM
Prepared By (Communications Unit)
Timothy S. Takeuchi - COM-L (T) - W6TST (831) 245-7895
Repeater Location: BLM Ford Ord
County: Monterey; State: CA
UTM: 10S 613608 4051221
36°35.98353'N, 121°43.78919'W
The convention calls for frequency lists to show four digits after the decimal place, followed by either an “N” or a “W”, depending on whether the frequency is narrow or wide band. Mode
refers to either “A” or “D” indicating analog or digital (e.g. Project 25) or "M" indicating mixed mode. All channels are shown as if programmed in a control station, mobile or portable radio.
Repeater and base stations must be programmed with the Rx and Tx reversed. - Repeater Location: 10S 0612873 4052748
ICS 205
NFES 1330
1. Incident Name
MEDICAL PLAN
Medical Aid Stations
Med Tent 1
Med Tent 2
Name
AMR
CalStar
2. Date
3. Time
4. Operational Periods
4/16/2015-4/19/2015
0600-1800
4/15/2015 1925
5. INCIDENT MEDICAL AID STATION
Location
Paramedic
So Perimter Rd (36° 35.0289'N x 121° 45.17168'W)
On the Swale (36° 34.8606'N x 121° 45.2689'W)
6. TRANSPORTATION
A. AMBULANCE SERVICES
Address
Phone
Paramedic
7880 Church St, Gilroy, CA 95020
408-848-2048
Y
37 Mortensen Av, Salinas, CA 93905
831-424-3815
Y
Sea Otter Classic 2015
B. INCIDENT AMBULANCES
Address
Name
CalStar
Paramedic
Helicopter Pad by Red 9 Parking Lot (Grid P14)
( 36° 35.173'N, 121° 45.586'W - UTM: 10S 610949 4049687)
7. HOSPITALS
Travel Time
Name
Address
Air Gnd
CHOMP: Community
23625 Holman Highway
5
15
Hosp of Monterey Penn. Monterey, CA 93940
Salinas Valley Memorial 450 East Romie Lane
10
20
Healthcare System
Salinas, CA 93901
Natividad Medical
1441 Constitution Blvd
15
25
Center
Salinas, 93912
Regional Medical
225 North Jackson Ave.
30
50
Center of San Jose
San Jose, CA 95116
Santa Clara Valley
976 Lenzen Avenue # 3
30
50
Burn Center
San Jose, CA 9512
Y
Helipad
Y
N
Burn Ctr
Y
N
831-625-4900
N
N
831-755-0700
N
N
Phone
831-755-6268
Y
N
408-259-5000
Y
N
408-885-6666
Y
Y
8. MEDICAL EMERGENCY PROCEDURES
NOTE: Monterey County Regional Fire District (MCRFD) has command control of all emergency and
medical decisions in the field. Information in this plan is only to be used if MCRFD is not avaiable or
reachable.
• Contact Net Control - Specify Exact Location; Nature of the Emergency
• If unable to reach net control, call 911 from your cellular phone. Then notify net control when possible for
information and awareness of the incident.
First Aid/Medical: Mike Larson: @ Med Tent 1 on Ch2 650-339-0787 / Laguna Seca Coms: 831-242-8236
Security: Jim Miller on Ch5 805-748-2503 (Sea Otter Classic Radios - Ham Operators Use Your Cmd Freq)
PREPARED BY (Communications Unit Leader)
Timothy S. Takeuchi - W6TST - (831) 245-7895
SBC-ARA ICS-206
4/17/2015
Updated: NWS Support Briefing for Sea Otter Classic Comms and Public Safety timothy@takeuchi.org Takeuchi Mail
Decision Support Briefing for
Sea Otter Classic Communications/ARES District
Emergency Coordinator
Overview
One more day of very mild temperatures around Laguna Seca before cooler weather over the weekend. Despite some
anticipated cooling over the weekend, temperatures will still remain above normal f or mid April
Local Weather Hazards
No Hazards in effect.
National Weather Service Forecast for 4 Miles ESE Seaside CA
For the latest forecast, go to http://forecast.weather.gov/MapClick.php?lat=36.58&lon=121.75
This Afternoon: Sunny, with a high 7480. West northwest wind 7 to 11 mph with gusts up to 19 mph in the
afternoon. Tonight: Clear with some patchy low clouds late, with a low mid 40s. West wind 5 to 10 mph becoming light and
variable in the evening. Saturday: Patchy morning low clouds becoming Sunny, with a high near in the upper 60s to mid 70s. Temps close to
80 will be possible in Carmel Valley. Light south wind becoming west 5 to 10 mph in the afternoon. Saturday Night: Mostly clear with low clouds overnight, with a low around 45. West wind 5 to 10 mph becoming light
southwest in the evening. Sunday: Morning low clouds becoming Sunny, with a high near 65. Calm wind becoming west 5 to 8 mph in the
afternoon. NonTechnical Discussion
High pressure will bring warm weather to the Central Coast on Friday. Cooler weather over the weekend as high
pressure weakens.
For Further Information
Contact National Weather Service operations 24 hours a day at 8316561717 (unlisted)
For specific support of emergency response incidents, request a spot forecast by contacting the NWS
forecast office by phone or online.
Online spot forecast request available at:
http://spot.nws.noaa.gov/cgibin/spot/spotmon?site=mtr
Forecaster: Matthew Mehle
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ACTIVITY LOG
1. Incident Name
Sea Otter Classic 2015
2. Operational Period
Date:
3. Name
Time:
4. Position
5. Home Agency
Page
of
7. Activity Log
Date / Time
PREPARED BY
SBC-ARA ICS-214
Notable Activities
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