2015 EXPO VENDOR BROCHURE
2015 EXPO VENDOR BROCHURE Aqua Turf Club •Plantsville, Connecticut May 13, 2015 Who is LeadingAge Connecticut? For over four decades, LeadingAge Connecticut has represented the complete continuum of not‐for‐profit services for older adults: skilled nursing facilities, continuing care retirement communities, senior housing, adult day centers, home health care and assisted living. Representing over 130 not‐for‐profit provider organizations, LeadingAge Connecticut is nationally recognized for its leadership in long‐term care and issues related to aging. LeadingAge Connecticut is the state partner of LeadingAge. LeadingAge Connecticut Current Membership Multi‐site aging service organizations Chronic disease hospitals Continuing Care Retirement Communities Home care providers Hospital‐affiliated nursing homes Adult day centers Skilled nursing facilities Assisted living providers Residential care homes Senior housing providers Why Should My Company Exhibit? The LeadingAge Connecticut EXPO is the largest aging services event of the year for our membership. This year, the theme of the EXPO will be “Be the Voice.” In just one day, you will meet more than 300 decision makers in the long‐term care and senior housing industry. Because the LeadingAge Connecticut EXPO is designed specifically for management level professionals, you will be able to effectively market your products and services directly to your target audience. EXPO puts your name in front of LeadingAge Connecticut member organizations that spend millions annually on human resources, goods and services to care for older adults. Create brand awareness and enhance your company’s image Generate new sales leads Meet with customers to build loyalty Introduce new products and services EXPO expands your exposure to key aging services leaders. Cross market your services to all facets of the senior and aging services continuum Conduct pre‐market evaluations 2015 EXPO Information Wednesday, May 13, 2015 at the Aqua Turf Club 566 Mulberry Street, Plantsville, CT 06479‐1898 (860) 621‐9335 Agenda: 7:00 am – 9:30 am Exhibit Booth Setup 7:30 am – 8:30 am Registration & Breakfast with Attendees 8:30 am – 10:00 am Opening Session & Speaker 10:00 am – 12:00 pm Tradeshow 12:30 pm – 1:30 pm Lunch—box lunch in exhibit hall 12:30 pm – 2:00 pm Disassembly of Exhibit Booths 1:30 pm – 2:00 pm Employee of the Year Awards 2:00 pm – 2:30 pm Afternoon Panel Discussion 2:30 pm ‐ 3:00 pm Afternoon Speaker 3:00 pm – 3:30 pm Raffle Prizes & Closing of Program 2015 EXPO Booth Prices Book now to secure your booth. One third of the booths are already sold! Business Affiliate Members $850 Non‐Members $950 Become a LeadingAge Connecticut member and save $100 on your 2015 booth fee. LeadingAge Connecticut Business Affiliate membership helps distinguish your company as a part of the LeadingAge Connecticut community and connects you to hundreds of providers throughout the year. Provider members want to do business with LeadingAge Connecticut Business Affiliates, so go to www.LeadingAgeCT.org today for more information on the benefits and values of a Business Affiliate membership and to download an application. Booth Rental Includes Exhibit booths include an eight foot high back wall, three foot high sidewalls, one six foot draped table, two chairs and one identification sign Event registration for up to two staff from your organization Two hours of dedicated exhibit time Choice of booth location on first come, first served basis Listing in the onsite program guide book, which includes a description of the products/services your company represents (deadline is April 17, 2015) A copy catalog of names, titles and address of all participants at EXPO Opportunity to purchase an electronic list of attendee mailing information for post‐show mailings Access to over 300 key industry decision makers The opportunity to attend the educational program for no additional cost Complimentary breakfast with attendees 2 complimentary boxed lunches Drayage, Shipping & Returns All materials should be shipped directly to The Aqua Turf Club. Indicate the materials are for LeadingAge Connecticut’s EXPO on May 13, 2015. The Aqua Turf Club will not charge an additional fee and will ensure your materials are delivered to your booth space. Each vendor is responsible for having their return shipping labels filled out prior to EXPO and for arranging with their preferred shipping company for a time for material pickup after the EXPO Tradeshow has concluded. If your delivery requires use of a forklift, there will be an additional charge of $40/hour of usage. Please call Alyssa Calvanese at the Aqua Turf Club 860‐621‐9335 to arrange for your delivery. Interested in other exhibiting opportunities? Then save the date for the LeadingAge Connecticut Annual Meeting on October 13, 2015. Exhibit Rules & Regulations ASSIGNMENT OF BOOTH SPACE All booth requests will be handled on a first come first served basis determined by the date of receipt of contract and full payment. No telephone reservations will be accepted. The preference given for booth locations is for guidance and is not guaranteed by LeadingAge Connecticut. LeadingAge Connecticut reserves the right to restrict entrance into EXPO and restrict the operation of or evict completely any exhibit, which, in its opinion, detracts from the general appearance of the exhibition as a whole. BOOTH FEES & CANCELLATION POLICY No booth space will be assigned without full payment for a booth. If assigned space is canceled or reduced by the exhibitor on or before April 17, 2015, 50% of the total cost will be retained by LeadingAge Connecticut. If assigned space is canceled or reduced by the exhibitor after April 17, 2015, 100% if the total cost will be retained by LeadingAge Connecticut. Checks should be made payable to: LeadingAge Connecticut and mailed to 110 Barnes Road, Wallingford, CT 06492. INSTALLATION OF EXHIBITS Installation of exhibits at The Aqua Turf Club is Wednesday, May 13, 2015 from 7:00am‐9:30am. All exhibits must be fully operational by 9:30am on May 13, 2015. All exhibits must be set up during the time allotted. REMOVAL OF EXHIBITS Each exhibitor is responsible for removal of material from the exhibit area. All exhibits must be dismantled and packed by 2pm, Wednesday May 13, 2015. No exhibitors can take down their booths before 12:30pm, May 13, 2015. BOOTH CONTRUCTION AND ARRANGEMENT LeadingAge Connecticut will provide and arrange for the erection of necessary draped backgrounds of uniform style. All booths will be provided with one booth sign. Each exhibit must be confined by the spatial limits of its respective booth indicated on the floor plan. No part of any display may be over 8’ in height. Placement of equipment must be done to avoid blocking the visibility of neighboring exhibitors. Exhibitors will be asked to move their exhibit should there be any complaints. All exposed parts of a display must be finished so as not to be objectionable to other exhibitors or LeadingAge Connecticut. Displays must conform to local building and fire department codes and regulations. LeadingAge Connecticut trusts exhibitors will create a professional atmosphere with their display. The Aqua Turf Club and LeadingAge Connecticut will inspect booth displays to make sure they meet the specified guidelines. Any exhibitor whose booth does not meet booth requirements will be asked to correct the violation immediately or may be relocated. CARE OF EXHIBIT SPACE Exhibitor shall be fully responsible to pay for any and all damages to property owned by LeadingAge Connecticut and/or The Aqua Turf Club, its owners or managers, which results from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hold harmless LeadingAge Connecticut and The Aqua Turf Club, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees that arise from or out of the exhibitor’s occupancy and use of the exhibition premises, the hotel or any part thereof. By signature of this contract, the exhibitor also agrees to secure liability insurance to cover such injuries, accidents and losses. EXHIBITOR’S REPRESENTATIVES Each exhibitor must provide a representative(s) within the exhibit space during the open hours of the show listed under “Exhibit Agenda.” LeadingAge Connecticut expects all representatives to provide a professional atmosphere, helping participants see and understand the exhibitor’s products and/or ser‐ vices. LeadingAge Connecticut allows each exhibitor up to 2 representatives to staff their booth. Every person over 2 will incur a $50 registration fee per person. ATTENDANCE The exhibit is limited to individuals, business firms, manufacturers and dealers who have contracted and paid for space assignments or are conference sponsors. No admittance will be given to any person who has not been officially registered for EXPO by LeadingAge Connecticut. LIABILITY, SECURITY & CANCELLATION Each exhibitor must make provisions for the safeguarding of goods, materials, equipment and display at all times. The exhibitor must surrender space occupied in the same condition it was at the time of occupation. To the extent permitted by law, the exhibitor is responsible for all damage to the exhibit hall and for any and all claims and demands on account of any injury, death or damage to property occurring in or upon the exhibitor’s booth space or because of the acts of the exhibitor or her/his employees, servants, agents, licensees or contractors. The exhibitor agrees to and shall indemnify and hold harmless LeadingAge Connecticut from and against any and all liability, claims or demands that may arise from or be asserted in connection with the foregoing undertakings and responsibilities of the exhibitor. Neither LeadingAge Connecticut, its service contractors, the management of The Aqua Turf Club, their agents, servants, contractors or employees are or shall be liable for injuries to any person or for damage to property owned or controlled by the exhibitor, unless caused by or resulting from negligence of LeadingAge Connecticut, its service contractors or the management of The Aqua Turf Club. In case any part of the exhibit hall is destroyed or damaged, preventing LeadingAge Connecticut from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exhibition period is prevented by strikes, acts of nature (including weather), nation emergency or other cause only for the period space was or could have been occupied by the exhibitor, the exhibitor hereby waives any claim against LeadingAge Connecticut, its directors, officers, agents or employees for losses or damages that may arise in consequence of such liability to occupy assigned space. OTHER ACTIVITIES All activities of each exhibitor must be confined to the exhibitor’s allotted space. Exhibitors may not assign, sublet or apportion to others the whole or part of the space allotted to them without the permission of show managers, and may not advertise or display goods or services other than those manufactured or sold by them in the regular course of doing business. If food samples are to be distributed, LeadingAge Connecticut asks that you provide “trial” size portions to reduce the possibility of spills and littering in surrounding vendor booths. No liquor is to be served on the exhibit floor by any exhibiting company or representatives. VIOLATIONS Violations of any of these regulations on the part of the exhibitor or the employees or agents of the exhibitor shall, at the option of LeadingAge Connecticut, annul the right to occupy space and/or be fined, and such exhibitor shall forfeit to LeadingAge Connecticut all monies paid. Upon evidence of a violation, LeadingAge Connecticut may re‐enter and take possession of the space occupied by the exhibitor and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all such expenses and all damages that LeadingAge Connecticut may incur and shall forfeit all monies paid or due LeadingAge Connecticut on account thereof. The exhibitor waives any right to service or written notice of LeadingAge Connecticut’s intention to terminate this agreement and repossess space occupied by the exhibitor. GENERAL All matters and questions not covered by the regulations are subject to the decision of LeadingAge Connecticut. These regulations may be amended at any time by LeadingAge Connecticut, and all amendments shall be equally binding on all parties affected by them, as are the original regulations. In the event of any amendment or additions to these regulations, written notice will be given by LeadingAge Connecticut to such exhibitors as may be affected by them. LeadingAge Connecticut staff will be available on the exhibit floor and at the exhibitor registration desk throughout the show to answer questions and help where needed. Increase your Visibility—Be a Sponsor LeadingAge Connecticut EXPO is our flagship event—a day long educational program and tradeshow with an annual attendance of over 300 people. LeadingAge Connecticut has redesigned the EXPO sponsorship levels to bring a higher level of exposure to the Medal Level sponsorships which include not only pre‐EXPO promotion but participation in the day’s activities as well. Gold Medal Sponsor $5,000 (exclusive) Logo placement on EXPO marketing flyers Sponsorship recognition on LeadingAge Connecticut website Introduce the Chairman of LeadingAge Connecticut in the morning address Participate in the afternoon LeadingAge Connecticut Aging Services Award of Excellence ceremony as the official awards sponsor Promote company tradeshow booth during the morning program Premium logo placement on the t‐shirt given to attendees Logo placement on the official EXPO bag presented to each attendee Exhibition booth with electricity Onsite guide recognition Full page advertisement on the back cover of the onsite guide Attendance for two company representatives included in the sponsorship Company representatives may eat lunch with the attendees Preliminary electronic EXPO attendee list (with email addresses if available) prior to event. Final version distributed after EXPO Eligible to receive Early Bird EXPO registration for next year Silver Medal Sponsor $3,500 (exclusive) Sold! Logo placement on EXPO marketing flyers Deliver closing remarks at the end of the morning program Promote company tradeshow booth during the morning program Logo placement on the t‐shirt given to attendees Exclusive logo placement on the lanyards presented to each attendee Exhibition booth with electricity Onsite guide recognition Full page advertisement in the onsite guide Attendance for two company representatives included in the sponsorship Company representatives may eat lunch with the attendees Preliminary electronic EXPO attendee list (with email addresses if available) prior to event. Final version distributed after EXPO Eligible to receive Early Bird EXPO registration for next year Bronze Medal Sponsor $2,000 (non‐exclusive) Logo placement on EXPO marketing flyers Logo placement on the t‐shirt given to attendees Exhibition booth with electricity Onsite guide recognition Half page advertisement in the onsite guide Attendance for two company representatives included in the sponsorship Company representatives may eat lunch with the attendees Preliminary electronic EXPO attendee list (with email addresses if available) prior to event. Final version distributed after EXPO Eligible to receive Early Bird EXPO registration for next year Plenary Session Sponsor $3,500 (exclusive) Logo placement on EXPO marketing flyers Introduce the plenary speaker Company name displayed at plenary address Logo placement on the t‐shirt given to attendees Exhibition booth with electricity Onsite guide recognition Full page advertisement in the onsite guide Attendance for two company representatives included in the sponsorship Company representatives may eat lunch with the attendees Eligible to receive Early Bird EXPO registration for next year Breakfast Sponsor $1,000 (non‐exclusive) Logo placement on EXPO marketing flyers Company name displayed on prominent signage at breakfast buffet tables Company name displayed on table tent signs on attendee’s tables Half page advertisement in the onsite guide Attendance for two company representatives included in the sponsorship Eligible to receive Early Bird EXPO registration for next year Refreshment Sponsor $500 (non‐exclusive) Attendance for one company representative included in the sponsorship Company logo displayed at refreshment stations Sponsorship recognized in EXPO onsite guide book Eligible to receive Early Bird EXPO registration for next year Grand Prize Sponsor $500 (exclusive) Sold! Attendance for one company representative included in the sponsorship Company logo displayed at Grand Prize Raffle Drawing Ability to announce Grand Prize raffle winner Sponsorship recognized in EXPO onsite guide book Eligible to receive Early Bird EXPO registration for next year 2015 EXPO Registration Form LeadingAge Connecticut 2015 Sponsor and Vendor Registration – May 13, 2015 Registration Deadline is April 17, 2015 (please print or type) Company Name___________________________________________________Email____________________________________ Address___________________________________________________________________________________________ City___________________________________________ State________________________Zip___________________ Name___________________________________________ Title_____________________________________________ Signature_________________________________ Phone (____)____________________ Fax (___)________________ All further contact is to be made with___________________________________ Email__________________________________ BOOTH ASSIGNMENT Please indicate your booth choices below. The preferences given are for guidance and are not guaranteed by LeadingAge Connecticut. All booth assignments are made on a first‐come, first‐serve basis based on the date of receipt of contract and payment. Please refer to the EXPO floor plan on the backside of this form. Second Choice_______ First Choice_______ Third Choice______ Fourth Choice________ EXHIBIT BOOTH FEES Business Affiliate Members $850 Non‐members $950 Become a Business Affiliate member and save $100 on your 2015 exhibit booth fee! In addition to saving $100 on your 2015 exhibit booth fee, LeadingAge Connecticut Business Affiliate membership helps distinguish your company as a part of the LeadingAge Connecticut community and connects you to hundreds of providers throughout the year. Members want to do business with LeadingAge Connecticut Business Affiliates, so become a member today! Go to www.LeadingAgeCT.org today for more information on the benefits and values of Business Affiliate membership and to download an application. Booth assignment will not be made until both the signed contract and full payment are received. Please include any additional fees determined in final payment. ELECTRICAL AND SPECIAL SERVICES Electricity hook‐ups necessitate a $75 fee. Water hook‐ups are not available. Wireless internet is available and must be se‐ cured through The Aqua Turf by exhibitors. Are you a first time LeadingAge Connecticut Exhibitor? Yes SPONSORSHIP SELECTION Gold Sponsor (exclusive): $5,000 Silver Sponsor (exclusive): $3,500 Sold! Bronze Sponsors (non‐exclusive): $2,000 Plenary Session Speaker Sponsors (exclusive): $3,500 Breakfast Sponsors (non‐exclusive): $1,000 Refreshment Sponsors (non‐exclusive): $500 Grand Prize Sponsor (exclusive): $500 Sold! First Choice__________ Second Choice__________ COMPLETE TO TOTAL AMOUNT DUE Exhibit Booth Fee $ __________________________ LeadingAge Connecticut Member $850; Non Member $950 Electricity $75 Boxed Lunches (2 complimentary) ($15 each if require more than two) $ __________________________ $ __________________________ One 6’ table: ____Yes ____No $ No Charge _____________ Additional 6’ table @ $25 $ __________________________ Electronic Attendee List @ $25 $ __________________________ Sponsorship Selection: _________ $ __________________________ Total Amount Due $ __________________________ Please make checks payable to: LeadingAge Connecticut 110 Barnes Road, Wallingford, CT, 06492. If you have any questions, please call LeadingAge Connecticut at 203‐678‐4477 or email LeadingAgeCT@LeadingAgeCT.org If you are interested in a year‐long sponsorship package, please contact Andrea Bellofiore at abellofiore@LeadingAgeCT.org. No THANK YOU FOR YOUR SUPPORT! THANK YOU FOR YOUR SUPPORT! 2015 EXPO Floor plan Restrooms 86 LeadingAge 80 81 82 83 78 77 76 75 74 67 68 69 70 71 72 66 65 64 63 62 61 55 SDX Pysphagia 56 57 58 59 60 54 53 52 The Retreat 51 50 49 Basic America Medical 43 44 45 Marcum 46 47 48 HJ Sims 42 41 40 ProCare Silver Spon 39 Geriatric Medical 38 37 LECESSE 31 32 33 34 35 36 BlumShapiro 30 29 28 Workers’ Comp Trust 27 Alliance Rehab 26 25 Hunters Ambulance 19 20 21 22 23 24 Heritage 18 17 16 15 SpanAmerica 14 Dart Chart 13 Unavailable 7 8 9 Saslow, Lufkin & Buggy 10 Russell Phillips 6 CT Computers 5 ** Hebrew HC 4 3 Senior 2 Planning Svcs PharMerica First Quality 11 HealthPro 84 MedOptions 12 Wolf & Company 1 Sigmacare Attendee Entrance Glass Room Foyer 79 Strategic Building Sol 85 Leadership Academy Exhibitor Registration Provider Members - ** next to booth number Business Affiliates - grey shaded booths Food/Coffee Station LeadingAge CT EXPO 2015 Restrooms Food/Coffee Station 85 LeadingAge Connecticut 110 Barnes Road Wallingford, CT 06492
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