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Cobourg Downtown Business Improvement Area
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March 18 2015
Dear Mayor Brocanier and members of Town Council,
On behalf of the Board of Management for the Cobourg DBIA, I am hereby presenting the proposed 2015 DBIA
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budget for your approval, as accepted by the Board of Management on March 4 , 2015.
We have included short descriptions on each budget item in order to provide you with a better understanding of
the proposed expenses. We also ask that Council consider the acknowledgements and requests below.
The DBIA Board wishes to take this opportunity to recognize the Town's many ongoing contributions to the
Downtown core by various municipal departments which include, but are not limited to:
1. Annual wage/salary subsidy
2.
Use of meeting space in Victoria Hall
3.
Shared resources on various events, such as Tasty Tuesday
4.
Design and production of the annual hanging baskets
5.
Shared cost on the lease of and electricity supply to Christmas lights
6.
Installation of pole banners several times yearly
7.
Various contributions to cleaning efforts and snow removal
8.
Placement of planter boxes
The Board hereby requests the financial contributions below, directly payable to the DBIA as reflected in the
proposed DBIA budget:
1. Wage Subsidy - $12,500.00 (same as the last several years)
2.
Contribution to Special Publicity Project - $1,500.00 (from Downtown Vitalization funds)
In addition to recurring and ongoing expenses related to Downtown Cobourg, the DBIA requests that this year
Council make planning and budgetary considerations for the following:
1. A comprehensive annual plan for the clearing and removal of snow from all public walkways and
sidewalks in the DBIA;
2.
Improved night time lighting in the DBIA;
3.
An updated lamppost banner program managed by the Town (the DBIA has reserved $10,000.00 in the
4.
The development of a long-term joint marketing strategy including the DBIA and any Town departments
2015 budget for a contribution to new banners);
or Boards that undertake any marketing or promotional efforts;
253 Division St., Cobourg, ON K9A 3P9 • 905.377.8024 • dbia@downtowncoboumea
Cobourg Downtown Business Improvement Area
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5.
The installation of an outdoor electrical connection on the East side of Victoria Hall to provide 50 amp
service for special circumstances (ie. mobile food vendors and sound equipment during events);
6. The procurement of a suitable space such as 52 King St. West for the establishment of a Business Centre
which could also house the offices of the DBIA and the proposed Venture Initiative;
7.
The establishment of a permanent, full-time Business Development Officer position at the Town;
8.
All items identified in the Downtown Vitalization Action Plan.
The DBIA Board of Management is extremely grateful for the ongoing focus on the vitality of Cobourg's
Downtown by Council and Staff members. We thank you in advance for your consideration of the requests
included herein and are happy to address any related concerns about them or the proposed DBIA budget.
Most Sincerely,
(
Andrew Hall — DBIA Coordinator
(on behalf of the Board of Management for the Cobourg DBIA)
Cc: Lorraine Brace — Municipal Clerk
Cc: Ian Davey — Director of Corporate Services
253 Division St., Cobourg, ON K9A 3P9 • 905.377.8024 • dbia@downtowncobourg.ca
Proposed 2015 Budget for the
Cobourg DBIA
Budget 2014
Actual 2014
Budget 2015
REVENUE
Income
4020 Town of Cobourg Tax Levy
4030 Town of Cobourg - Wage Subsidy
4060 Expense Reimbursement
4110 Fundraising and Sponsorship
153,200.00
154,590.00 An increase of 0.9%.
12,500.00
12,500.00 An agreed-upon amount from the Town of Cobourg to help cover increasing wages
and salaries, especially for the Maintenance Worker.
14.500.00 EODP/CFDC and Town of Cobourg Contributions for Special Publicity Project. Also
Foodland grant for Tasty Tuesday.
2,500.00 Based on actual amounts from 2014.
1.000.00
4.000.00
Net Income
170,700.00
167,972.61
184,090.00
TOTAL REVENUE
170.700.00
167,972.61
184,090.00
EXPENSE
Payroll Expenses
5410 Salaries
46.700.00
5411 Wages
0.00
5412 Special Project Salary
0.00
5425 Employee Benefits (El/CPP Expense)
5431 Special Project El/CPP
5440 WSIB Expense
Total Payroll Expense
39,200.00 Total Coordinator's salary expenses.
10,000.00 Maintenance wages.
7,500.00 Coordinator contract for special publicity project
3,280.00
3,400.00 Consolidated Employee Benefits budget line.
0.00
340.00
420.00
400.00
50,400.00
51,256.32
60,840.00
General & Administrative Expenses
5610 Accounting & Legal
5.000.00
5,000.00 Bookkeeping and Audit.
5625 Courier & Postage
350.00
5630 Subscriptions, Fees & Memberships
500.00
800.00 OBIAA, Chamber of Commerce, SOCAN
5640 Interest & Bank Charges
200.00
200.00 Late penalties due to scheduling; bank fees. etc.
5645 Office Expenses
3,500.00
5646 IT. Expenses
0.00
5647 Strategic Planning
0.00
5650 Meetings and Board Development
Total General & Admin. Expenses
800.00 Reflects anticipated postage rate increases
3.800.00 Xerox lease, office supplies, amenities, etc.
1,800.00 Computer, software upgrades.
500.00 Long-term strategic plan development
300.00
9.850.00
300.00 Costs associated with hosted meetings, etc.
7.555.01
13,200.00
Facilities
5665 Rent
6,000.00
5670 Telephone/Cell/Internet
2.700.00
Total Facilities
8,700.00
7,200.00 $600/mo.
2,500.00 Cogeco bundle and Telus Mobility
8,834.59
9,700.00
Special Events and Marketing
5705 Staff and Volunteer Development
700.00
750.00 Volunteer dinner and awards
5725 Advertising
29,900.00
29,000.00 Includes $4000 for Special Publicity Project
5733 Special Events
36,100.00
35,000.00 In-store promotional events: 61500
Busker & Street Festival: $8500
Sidewalk Sale: $10000
Coal Train Music & Blues: $10000
Tasty Tuesday: $4000 (Possible $3000 reimbursable from Foodland Ontario)
Miscellaneous event expenses: $1000
5755 Downtown Event Sponsorship (SCP)
Total Special Events and Marketing
3,500.00
70.200.00
3,500.00 Santa Claus Parade contribution
78.281.15
68,250.00
Beautification and Maintenance
5810 Maintenance Supplies
300.00
1,000.00 Garbage bags, work gear, etc.
5811 Reimbursable Expenses
0.00
5815 Seasonal Decor/Flowers
5,100.00
5,000.00 Hanging basket watering program.
8,000.00 Annual share of lease payment for Christmas lights
5816 Seasonal Decor/Xmas Lights
8,000.00
5817 Seasonal Decor/ Flags
2,500.00
5820 Banners
1,000.00
5830 Maintenance & Repair
1,000.00
5835 Utilities - Outside Decor (Lighting Hydro)
Total Beautification and Maint
0.00
5,000.00 Annual contract with Canada Patriot
10,000.00 90 new street lamp banners. Currently investigating a cooperative program with
Town of Cobourg.
800.00 Electrical receptical repairs, contracted work, etc.
600.00
18.500.00
600.00 Electricity costs associated with street lamps (Christmas lights, etc.)
13.539.44
30,400.09
Business Dev/Member Services
5910 Annual General Meeting Costs
150.00
200.00 Rentals, food, etc.
5920 Member Relations & Presentations
250.00
300.00 E-Survey services, presentation folders, certificates, etc,
5921 Employee Loyalty Program
0.00
500.00 Downtown Employee loyalty discount cards.
5925 Website Development/Maintenance
0.00
500.00 Updates and rebuild on www.downtowncobourg.ca.
5930 Website Hosting
Total Business Dev/ Member Services
140.00
540.00
200.00 Hosting and domain renewal.
702.23
1,700.00
Parking Program
5975 Parking Program
Total Parking Program
12,500.00
12,500.00
0.00 No future contributions to Parking Program.
12,500.00
0.00
Special Publicity Project
59761 Balance of Special Publicity Project Expenses
Total Special Publicity Project
TOTAL EXPENSE
NET INCOME
Accepted by the DBIA Board on: March 4th, 2015
0.00
13,000.00 Up 10 611500 reimbursable from EODP/CFDC and Town of Cobourg.
0.00
0.00
13.000.00
170,690.00
172.668.74
184,090.00
10.00
-4.696.13
0.00