March 2015 Professional Governance East Sussex newsletter for governors and clerks Contents Editorial A very warm welcome to the spring term edition of the Professional Governance newsletter. We were delighted to see so many of you at our annual governor conference in February and we hope that you feel encouraged, inspired and that you enjoyed the opportunity to network with fellow governors, hear national keynote speakers and share good practice. In facing the busy terms ahead what you can be sure of is that the governor support team in East Sussex Children’s Services will be here for you, continuing to provide you with the information, advice and guidance that you need to carry out your role effectively. Editorial 1 The New National Standards of Excellence for Headteachers 2 Professional Support Services to Schools 2 The Education Commissioning Plan 3 Education Improvement Partnerships – Latest News 4 East Sussex Teaching School Alliances 5 School Federations 6 Assessment Without Levels – supplementary briefing for governors 6 What clerks need to consider in the spring 9 You’re Hired! East Sussex Apprenticeship Campaign 11 News in Brief 11 We welcome ideas for articles for future newsletters, for example, what do you think effective governance is? Do you have any examples of effective partnership work? Clerks are also welcome to contribute, for example, what are your top tips for getting the best out of a meeting of governors? Please send any ideas or thoughts you have to governors@eastsusex.gov.uk Governor Services Team Julie Dougill, Senior Manager: Leadership and Governor Services James Roberts, Governor Services Support Manager Karen Bye, Advisory Headteacher Clare Cornford, Project Assistant Donna Vaughan, Project Assistant Danniella Di Pilla, Business Administration Apprentice Contact Governor Services by email at governors@eastsussex.gov.uk Professional Governance March 2015 The New National Standards of Excellence for Headteachers The revised National Standards of Excellence for Headteachers which was updated in January 2015 replaces the 2004 National Headteacher Standards. These new ‘standards of excellence’ set out the skills, knowledge and behaviour headteachers should aspire to. The revised national standards are applicable to all headteacher roles in the current educational landscape, and are designed to ensure that both headteachers and school leaders have a set of professional standards that support the move to a self-improving school-led system and improve standards. The new National Standards of Excellence for Headteachers set out four domains which include: Qualities and knowledge Pupils and staff Systems and process The self-improving school system Within each domain there are six key characteristics expected of all headteachers. It is anticipated that the new national standards will be used by governors and whole governing bodies to: support headteachers to shape their own practice and professional development, within and beyond their school inform the appraisal of headteachers support the recruitment and appointment of headteachers provide a framework for informing succession planning by training middle and senior leaders aspiring to headship. https://www.gov.uk/government/publications/national-standards-of-excellence-for-headteachers Professional Support Services to Schools The winter edition of Professional Governance newsletter had a lot of content about the changing educational landscape and how that’s manifesting itself in new models of working including collaboration, federations, trusts, academies and school to school support. Local Government in general is experiencing a similar scale of change with a growing expectation of more formal partnership working alongside less traditional delivery models such as Joint Ventures, Social Enterprise and Community Interest Companies. These are seen as potentially innovative ways of getting best value from limited resources What is undoubtedly true for both schools and Local Government is a continuing decrease in funding which drives us to continually review what we do and how we do it. It is against this background that East Sussex County Council has started a project to review delivery of support services to schools. As Governors you play a leading role in determining how school funds are allocated and ensuring that you get value for money services; the right balance of quality and price for professional support services is a key decision. In determining what our future strategy and business model should look like, it’s critical that we understand your needs and the services that are essential to you to operate efficiently, effectively and safely. An integral part of the project is therefore engagement with schools through Head Teachers, Bursars/Business Managers and Governors. Mo Hemsley, Assistant Director, Business Services Department is leading the project and would welcome your input. If you would like to share your thoughts or simply have a conversation about the project please contact Mo at: mo.hemsley@eastsussex.gov.uk 2 Professional Governance March 2015 The Education Commissioning Plan In line with its statutory duty to ensure there are sufficient, high quality education places in the county to meet present and future demand across all phases of education, the Council recently published its Education Commissioning Plan (ECP) for the period 2014 to 2018. The plan sets out how East Sussex County Council, as a strategic commissioner of education, seeks to meet the challenge of ensuring there are sufficient education places for all children from two to 19 years of age. The plan is produced by the Standards and Learning Effectiveness Service in the Children’s Services Department and was approved for publication by the Lead Member for Learning and School Effectiveness on 8 December 2014. The ECP sets out where we think we will need to commission additional places or reorganise provision. It is a contextual document, providing the framework within which proposals for change may be brought forward, taking into account national and local factors which can impact on the strategic planning of places including government policy and legislation, housing growth, demographic change, capital funding decisions and the needs of individual communities. Any reviews of education provision undertaken by the Council and recommendations for school reorganisation (e.g. opening, closing, enlargement or reduction in size, or amalgamation) will in part, be based on information contained in this report. The main areas of pressure on places are currently: Eastbourne Hastings, Lewes, Newhaven, Peacehaven, Seaford, Rye and Hailsham. In the medium to long term pressure will be seen in the following areas linked to significant new housing developments: Bexhill, Hailsham, Polegate/Willingdon/Stone Cross and Uckfield The plan also sets out our Policy for School Organisation which outlines the principles we will apply when working with schools to review leadership and school structures, including an exploration of collaborations, federations and amalgamations. The plan focuses on Early Years, primary, secondary and post-16 places. A forecasting model for Special Education Needs and Disability (SEND) provision is currently being developed and in future years the plan will include SEND places. The plan is produced within the context of changing times in education and as such is a living document in need of interpretation, regular updating and revision. It is subject to regular discussion and consultation with schools, district councils, local elected members, dioceses and other key partners. The plan is published annually, taking account of these discussions and also the latest updates to pupil forecasts and pupil census, birth and housing growth data. The ECP is used as a key source of evidence to support Local Plan/Community Infrastructure Levy (CIL)/S106 responses and public enquiries relating to housing proposals. For further information about housing proposals in your area please visit your local planning authority website. A number of breakfast/twilight briefings were held across the County at the end of February to present the Education Commissioning Plan to headteachers and governors. 3 Professional Governance March 2015 Succession Planning As many governors will be aware, recruitment and retention of teachers is becoming increasingly challenging. The age profile and retirement rate of headteachers mean the county always needs to recruit new heads. Recruitment to all leadership posts in schools is challenging and often appointments are not made until posts have been re-advertised. Increasingly, support is being provided in the form of secondments between schools, creating new models of leadership, offering internships across schools, sharing leadership on an interim basis and sharing staff more broadly. The new East Sussex Schools Succession Planning policy is designed to support you and your governing body in developing an effective leadership succession strategy for both school leaders and the governing body itself. The policy will help governors to: establish where the school is in terms of leadership development, succession planning and headteacher recruitment develop a sustainable leadership model attract, retain and develop professionals with the potential to be future leaders Governing bodies are invited to adopt this policy statement as a way to maintain a focus on leadership development and succession planning for all staff within their school https://czone.eastsussex.gov.uk/schoolmanagement/governors/performance/Pages/LeadershipDevelop mentandSuccessionPlanning.aspx Education Improvement Partnerships – Latest News In In addition to these core activities, EIPs are also developing their capacity to provide school to school support. The range of activities being undertaken includes internships for school leaders, coaching programmes for leaders and teachers and employing specialist staff to provide and develop maths support. The local authority is also working with the EIPs to commission support for specific schools, some EIPs are providing this support from another school and some EIPs are jointly commissioning this support with the local authority. the last newsletter we provided an introduction to the East Sussex Education Improvement Partnerships (EIPs). EIPs are groups of schools working together across an area to improve outcomes for pupils at all schools. There are seven area based EIPs, one EIP for the Special Schools and one EIP for post-16 providers; all schools in the county are part of an EIP. Each EIP has now developed a A list of all the EIPs and which school is in detailed action plan of the activities they are which EIP can be found on czone, along with a undertaking this year, the issues that EIPs are grid showing the different themes that each EIP working on include the following: improving is working on. You can also download a maths and English outcomes, developing governor leaflet on EIPs. Governors may also leadership, improving attendance, the new find it helpful to have an item on EIPs at their curriculum, assessment without levels, Full Governing Body meeting, in order to hear improving teaching and learning, raising about the activities your school is involved in aspirations of all pupils, transition to secondary and how actively engaging in the EIP can school and early years foundation stage benefit your school. provision. https://czone.eastsussex.gov.uk/schoolmanagement/schoolimprovement/Pages/Schooltos chooldevelopment.aspx If you would like to understand more about education improvement partnerships ask your headteacher for an update at your next Governing Body meeting. 4 Professional Governance March 2015 East Sussex Teaching School Alliances The four Teaching School Alliances in East Sussex although newly designated have been working collaboratively with partner schools for a number of years; becoming a Teaching School Alliance was the next step in their journey of working together. Many of you may have heard about Teaching Schools but may not be very familiar with what they do and how they do it. In each Governor newsletter we will highlight some of the exciting work they have started and their ambitions for future work. Specialist Leaders of Education It is the role of teaching schools to designate and deploy Specialist Leaders of Education (SLEs) as they play a key role in the strategy for building capacity for system leadership and in offering school to school support. SLEs are middle and senior school leaders with specialist expertise in subject leadership or a whole school issue such as behaviour management, Initial Teacher Training or Special Educational Needs. They provide support to individual leaders and teams in other schools by using a high level coaching or facilitation approach which draws on their knowledge and expertise in their specialist area. Becoming a SLE provides middle leaders with the opportunity to develop their own professional development and often supports succession planning within a school. Currently we have 25 SLEs working across East Sussex and are in the process of recruiting more! For more information you can contact the Teaching Schools below: Admin@newickts.com Teachingschool@strichardscc.com Cuckmere smtsa@st-marks.e-sussex.sch.uk H C enquires@CHTSA.co.uk Specialist Leader of Education in Profile Joanne Calladine-Evans Biography: Joanne is currently the Teacher School Director of the Thrive Teaching School Alliance. Other key roles have included Initial Teacher Training, Professional Development and Coaching, Humanities and History Teaching. Within Initial Teacher Training, Joanne has a strong track record of moving trainees forward in their placements and, as a result, was requested to join the local School-centred initial teacher training (SCITT) programme in order to strengthen Initial Teacher Training practices and bring her experience to help them to improve their training practices. She has been involved in leading training for teachers beyond St Richard’s including the outstanding teacher programme and various National College leadership courses. 5 Professional Governance March 2015 School Federations A number of schools in East Sussex have recently consulted on moving to a federation model. A federation is a formal arrangement defined in law under the ‘Federation Regulations 2007’. Federations have one governing body for all the schools in the Federation and normally one executive headteacher for all the schools, though some federations have co-headship arrangements. All schools in a federation retain their own identity; they continue to receive their own budget, have their own admission arrangements and are inspected by Ofsted separately. What are the benefits of a federation? The following benefits have all been identified by schools that are in, or working towards, a federation: Secures sustainable leadership for the schools Extends curriculum opportunities Greater opportunities for staff training and sharing good practice across the schools Shared curriculum planning Rapid increases in outcomes More opportunities for pupils for extra-curricular clubs and transition activities Sharing of resources – from staff, to governors to curriculum resources Why consider a federation model? Schools are exploring federation for a number of reasons, schools have told us that the reasons for this are: To help secure leadership at a time when many small schools find it hard to recruit and schools want to keep good and experienced headteachers and offer them career development To help support staff that in small rural schools can often feel isolated, in a federation there are more staff to work alongside to help with planning and to share training To improve outcomes! At a time when the buzz word is school to school improvement this is exactly what federation offers, the opportunity to work closely with another school at all levels to ensure pupils are getting the best teaching and learning. Want to find out more? Take a look at the resources on czone: https://czone.eastsussex.gov.uk/schoolmanagement/governors/legal/Pages/Schoolfederationsandpartne rships.aspx If you would like to understand more about federations speak with your chair about arranging a briefing for your governing body - free of charge - and ask them to contact: Jessica Stubbings on 01323 463537 or by email: jessica.stubbings@eastsussex.gov.uk Assessment Without Levels – supplementary briefing for governors Further to previous messages communicated to all schools via the Virtual School Bag (VSB) in May 2014 (139/2014), October 2014 (271/2014) and January 2015 (012/2015), as well as through Headteacher briefings in summer and autumn 2014, Standards and Learning Effectiveness Service recently distributed a supplementary briefing to all governors with a view to a full round of face to face briefings in support of the Headteacher conference in April. 6 Professional Governance March 2015 Key messages The new National Curriculum is based on a Mastery model (deepening understanding at the age related expectations). This is fundamentally different to previous models where pupils were ‘moved up through the levels’. The success of assessment without levels will hinge upon the quality of teachers’ day-to-day formative assessment practice in the classroom. Governors and other school staff are advised to watch “National Curriculum: Tim Oates on assessment” (video clip) www.youtube.com/watch?v=-q5vrBXFpm0 Pupils will be assessed by external tests in Reception (baseline), Year 2 and Year 6. Outcomes will be reported as a scaled score centred around 100. The National Standard will be roughly equivalent to the old Level 4B standard and there will be challenging new floor standards for schools to meet. Most schools will choose to assess pupils in each year against a sub-set of ‘performance descriptors’ that describe the key ideas that pupils need to learn and master, rather than on the entire curriculum. The way progress is articulated and measured will be completely different. Tracking for AWL will hinge upon how pupils do with respect to attainment i.e. working towards the National Standard, being at the National Standard or achieving a Mastery Standard. Progress will be measured by how pupils are attaining compared to how they were attaining at previous data capture points (rather than moving up through the levels). At the conference on Monday 27 April 2015, the following materials will be provided: the East Sussex Performance Descriptors; exemplification files for years 1 and 5, as well as a model for producing these; examples of whole school tracking systems, including in SIMS. Schools due to be inspected in the autumn of 2015 may wish to bring forward implementation of AWL, so that they can show school standards are consistent or improving, (it will be difficult to show this across two different assessment approaches). Education Improvement Partnerships will need to look at assessment across their schools e.g. production of exemplification materials and undertaking moderation activity. Questions that governing bodies could be asking headteachers and assessment coordinators How have we ensured that our new curriculum: meets statutory requirements? is based on the principles of a mastery model, rather than one based on ‘moving up through the levels’? will secure the new floor standards of at least 85% of all pupils reaching the national standard in Reading, Writing and Mathematics (combined)? What are we doing to ensure that teachers are supported in developing the strongest possible formative assessment practice? Are we engaged in EIP, Local Authority or other training or network activity, to ensure we are as prepared as possible? What documents would you expect our governing body to be familiar with? What different assessment systems and/or approaches has the school been researching? (This may include exploring the balance between efficiency and cost, if commercial systems are being considered. Is the cost worthwhile?) 7 Professional Governance March 2015 Have we used the Report of the NAHT Commission on assessment (Feb 2014) design checklist (pages 9 and 10) to aid any evaluation of a proposed system? www.naht.org.uk/welcome/newsand-media/key-topics/assessment/profession-takes-lead-on-assessment-after-the-end-of-levels/ Has a decision been made on what assessment system the school will adopt? If not, when will a decision be taken and when will the new system be in operation? Have we decided what will be assessed and when? Why? How will we track how well our pupils are doing, across the school and for all pupil groups? How will we articulate progress within the school and to those that externally scrutinise the school? What changes will be needed in our existing data systems? Will we be ready to show Ofsted how good our standards are when they next inspect the school? What is the best way for the school to regularly update governors on the progress and challenges in this area? Briefings for governors We are holding three briefings following the April conference. Governors will: be briefed on the changes to statutory assessment in primary schools; have considered some of the strategic implications for schools; have considered the challenges and opportunities for assessing without levels; have considered how to effectively challenge the school. The sessions will be led by Bill Roddick and Fiona Large, Standards and Learning managers. Governor Training : Assessment Without Levels - A Briefing for Governors Course number date Start* End Venue GOV378 Tuesday 28 April 2015 18:30 20:00 Horntye Park Sports Complex, Hastings GOV379 Wednesday 29 April 2015 18:30 20:00 Uckfield Civic Centre, Uckfield GOV380 Friday 1 May 2015 08:15 09:45 Hydro Hotel, Eastbourne * Registration and refreshments 15 minutes before course start time. Closing date: Friday 17 April 2015 All bookings must be made before this date. Details of dates and venues for all our courses are available here: www.learningzone.eastsussex.gov.uk/ 8 Professional Governance March 2015 What clerks need to consider in the spring We are now more than half the way through the academic year and clerks of school governing bodies need to be aware of a number of key actions that need to be taken at this time and to check whether you are on track to complete all the statutory requirements expected of a Governing Body. The Annual Cycle of Governance (found on Czone) sets out many of the requirements and can be used as a checklist to help you plan and organise your governing body meetings. Some of the key actions that you should be aware of for this time of the year: Equality Duty Schools must publish information to show they are complying with the Equality Duty, and set equality objectives. There are two specific duties with which your school has to comply: 1. Publish information to show your compliance with the Equality Duty at least once a year. 2. Set and publish specific measurable equality objectives at least every four years. Points to Consider: Has the Equality Duty been timetabled into your meeting agenda? Whilst there is a requirement to publish this annually, how this is published has not been stipulated. However, publishing this on your website alongside other statutory information by 1st April is recommended. PE & Sports Grant The PE and Sports Grant, which was a legacy of the 2012 Olympics was awarded to schools for two financial years. The final payment will be due and covers the period April 2015 – September 2015. The funding is ring-fenced and can only be spent on the provision of PE and sport activities in primary schools. Schools are required to publish the following information on their websites: your PE and sport premium allocation for the current academic year details of how you intend to spend your allocation details of how you spent your previous academic year’s allocation how it made a difference to the PE and sport participation and attainment of the pupils who attract the funding Points to Consider: Has this been timetabled into your meeting agendas? Is the impact being reviewed by the Governing Body? Schools Financial Value Standard (SFVS) SFVS is a requirement for all local authority maintained schools. It has been designed by the Department for Education (DfE) to help schools gauge how well they are managing their finances and ensures that secure financial management is in place. SFVS replaces Financial Management Standard in Schools (FMSiS). However, unlike FMSiS it is not externally assessed and it is designed to engage governing bodies through a much simpler set of questions and supporting material. Points to Consider: Has this been timetabled into your meeting agendas? Is the impact being reviewed by the Governing Body? 9 Professional Governance March 2015 The Policy Review Cycle The Policy Review Cycle is a document that Clerks can use to record the school policies and review dates. It includes statutory policies and those referenced in guidance, such as SFVS and the Child Protection & Safeguarding Audit. https://czone.eastsussex.gov.uk/schoolmanagement/governors/clerks/Pages/p.aspx Points to Consider: Have the policies which are recommended as needing to be reviewed annually built into the policy review cycle? Clerks Annual Appraisal For many Clerks your annual appraisal is due between 1st April 2015 – 31 May 2015. The documentation and information can be found on Czone – see link below. Governors Services have included a review of the Clerks hours within the process – it is strongly recommended that the Clerk and Chair of Governors review this as part of the process. This is a key meeting for the Clerk and Chair of Governors to review the performance of the Clerk. Copies of the appraisal documentation and the contract confirmation form should be returned to Governor Services. Governing Body Reconstitution The deadline for reconstitution is looming, with all governing bodies needing to have completed this by 1st September 2015 – in reality this means it needs to have been finalised by the end of Term 6. For further guidance go to the webpage: https://czone.eastsussex.gov.uk/schoolmanagement/governors/legal/Pages/constitution.aspx When you are ready to submit a draft instrument of Government please email it to: SIS.GovernorServices@eastsussex.gov.uk Code of Conduct A Code of Conduct “sets out the expectations on and commitment required from school governors and trustees in order for the governing board to properly carry out its work within the school and the community. It can be amended to include specific reference to the ethos of the particular school. ‘School’ includes academies, and it applies to all level of school governance.” NGA Code of Conduct for School Governing Boards. Points to Consider: Code of Conduct – has this been carried out by your governing body? To see an example of a Code of Conduct open the following document: https://czone.eastsussex.gov.uk/schoolmanagement/governors/organising/Pages/boundaries.aspx 2015-2016 Academic Year Finally, thoughts turn to the next school year. Some clerks use the last meeting of the year to undertake the organisational requirements, such as the election of Chair / Vice Chair, meeting dates, delegated powers and committee structure. This means that the governing body ‘hits the ground running’ in September. Would this work for your governing body? Clerks will find the following links useful: Equality Act 2010: advice for schools: Equality Duty PE and sport premium for primary schools: PE & Sports Grant Schools Financial Value Standard: Schools Financial Value Standard (SFVS) Clerk performance appraisal: https://czone.eastsussex.gov.uk/schoolmanagement/governors/clerks/Pages/clerkingservice.aspx 10 Professional Governance March 2015 You’re Hired! East Sussex Apprenticeship Campaign Working with key partners, East Sussex County Council is leading a campaign to raise awareness of apprenticeships among employers and young people, and to increase the number of apprenticeships offered and taken up across the county. The ‘You’re Hired East Sussex’ campaign will seek 500 pledges from businesses across all five districts and boroughs of East Sussex over 5 months. It also wants to encourage those interested in becoming an apprentice or undertaking training to come forward, and our YES advisors and training providers will support young people with the skills they need to be ready for the world of work. The campaign launched on Monday 9 March during National Apprenticeship Week with three simultaneous opening events taking place at Lewes Town Hall, Eastbourne Town Hall and Stade Hall in Hastings. At the events, employers learnt about the benefits of taking on an apprentice, heard from current apprentices and businesses that have taken part in the programme, and spoke with training providers and colleges about the support on offer and the kind of apprenticeships that could meet their business needs. Throughout the campaign there will be significant press, radio, advertising and social media coverage. Employers and young people will be challenged to sign up to apprenticeships and will be referred to the relevant training organisations taking part in the campaign. The campaign will also include ‘You’re Hired’ events, where young people can meet employers with real vacancies and apply for them. You’re Hired East Sussex is a joint initiative between East Sussex County Council, district and borough councils, the National Apprenticeship Service, the Youth Employability Service (YES), colleges, training providers, the Association of Chambers and the Federation of Small Businesses. How can your school get involved in the campaign? Promote apprenticeships as a post-16 pathway to students. Apprenticeships in Sussex can provide information and attend career events, options evenings, staff training and parentfocussed sessions. Schools can also refer individual young people to the YES apprenticeship advisors who will provide one-to-one support to access apprenticeships. For more information, contact YES on 01323 410803 or 01424 722045. Find out if your school employs any apprentices. There is apprenticeship training available in positions such as teaching assistant, business admin, finance support, lab technician, ICT technician, caretaker and childcare/early years. For more information, contact sarah@apprenticeships-in-sussex.com. For further information about the You’re Hired campaign go to www.eastsussex.gov.uk/hired For more information about apprenticeships generally go to www.apprenticeships.gov.uk News in Brief A-Z for Governors and Clerks Have you taken a look at Czone recently? In response to feedback, we have introduced an A-Z for Governors and Clerks. This new page will make it easier to find information and supporting documents: https://czone.eastsussex.gov.uk/schoolmanagement/governors/clerks/Pages/a.aspx 11 Professional Governance March 2015 What maintained schools must publish online Is your website up to date? The DfE’s webpage, ‘What maintained schools must publish online’ holds a list of the types of information that maintained schools must publish on their websites. It is a useful checklist against which you can review the content of your school’s site and can be found at: https://www.gov.uk/what-maintained-schools-must-publish-online It is an essential pre-inspection activity for your governing body to go through the checklist to ensure the website meets the requirements and is publishing the most up-to-date information about the school and about your governing body. The Key for School Governors With the General Election coming up in May 2015 The Key for School Governors has its own blog spot. This month it is written by The Key’s senior researcher, Oliver Kean. He asks the question: So what would victory for either of the major parties mean? General election 2015: what will it mean for school governance? http://insights.thekeysupport.com/ The Key for School Governors also provides an Election 2015 policy tracker on the following webpage, which outlines proposals on schools made by the main political parties ahead of the general election: https://schoolgovernors.thekeysupport.com/school-improvement-and-strategy/election-2015/election2015-policy-tracker The Key for School Governors is available to all schools that have a subscription with East Sussex County Council’s Governor Services. 12 Professional Governance March 2015
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