1. society

Have
Your
Say
APRIL 2013
Your
AGM
and how
to vote
YOUR AGM 2013
YOUR AGM 2013
A better way to vote
Cast your vote to help charity
You can vote online
For every vote cast, the Society will donate 25p to your choice from
three charities: LOROS, Cransley Hospice and Barnardo’s.
To help you with your choice, information about each charity is below.
All you need to do is visit www.mhbs.co.uk and follow the simple
instructions.
You can receive your AGM pack via email
Do you currently receive your Annual General Meeting (AGM) pack via post?
You can now elect to receive next year’s information by email for paperless,
instant voting. You will receive all of the same information, including the
Summary Financial Statement, Newsletter and this AGM Notice. In addition
there will be a link to the voting website in the email so it is even simpler to
vote.
If you have not yet opted to receive this information by email and would like
to from 2014, please either complete the relevant section on your proxy form
or visit www.mhbs.co.uk, follow the link and provide your email address when
you vote online. This will ensure we have the most up-to-date email address
for you, and will confirm you are happy to receive the Society’s AGM pack by
email in future.
5 reasons to opt-in to receiving your AGM pack by email:
1 It’s simple – once you receive your email all you need to do is click on the link and
you can vote instantly online.
2 It’s environmentally friendly – the Society uses approximately 355,000 sheets of
paper to provide the AGM packs by post.
3 It’s cheaper - each AGM pack costs approximately 63p, 38p of which is postage
alone! We’d rather spend this money improving benefits to our members.
4 It’s safe – your personal information is secure.
5It’s flexible – email is accessible anytime, anywhere, so you can choose to view your
AGM documents whether you’re at home or on the move.
LOROS the Leicestershire and Rutland hospice provides vital end of
life care, free to 2,500 patients and their families every year. Other
services which they offer are respite, day care, counselling, chaplaincy,
and physiotherapy to name but a few and LOROS nurses also care for
patients in their own homes. LOROS patients are aged from 18 years
upwards, all of whom have a terminal illness. They need to raise a
minimum of £4 million every single year to keep these services going.
Cransley Hospice in Kettering provides specialist palliative care for
people with life-limiting illnesses in north Northamptonshire and support
for their families and carers. The philosophy of the hospice is focused on
the ‘whole person’ and incorporates physical, psychological, emotional,
social and spiritual needs of the patient when cure is no longer possible.
Specialist care is provided to the patient and their family whether they
are in the hospice, at home or in a local hospital.
Barnardo’s is one of the UK’s leading children’s charities. It works
with over 200,000 children, young people and their families every year.
Services include fostering and adoption, counselling for children who
have been abused, vocational training and disability inclusion groups.
Every Barnardo’s project is different but each believes
in the potential in every child and young person, no
Now all
matter who they are, what they have done or
you ne
e
to do is d
what they have been through.
v
isit
www.m
hbs.co
.uk
to cast
your
vote
Nicholas Johnston
Chairman
2
Traditional values in a changing world
www.mhbs.co.uk
www.mhbs.co.uk
T: 01858 412250
3
YOUR AGM 2013
YOUR AGM 2013
Notice of the
Annual General Meeting
Notes
1 These Notes form part of the
Notice of Meeting.
2 Under the Society’s Rules, a
Notice is hereby given that the 143rd Annual General Meeting of the
members of the Market Harborough Building Society will be held
on 25 April 2013 at the Three Swans Conference Centre, Market
Harborough, at 7.30pm for the following purposes:
1 To receive the Auditors’ Report.
3 To consider and, if it is thought fit, pass an Ordinary Resolution to approve the
Directors’ Remuneration Policy.
i if you are an individual,
be at least 18 years old
vote once as a member,
appoint one proxy to attend
on 25.4.13;
irrespective of:
and vote on his or her
a Melanie Kathryn Duke
ii have held shares to the
c Kenneth Stanton Piggott
you hold and whether you
Chairman of the Meeting or
£100 in the Society on
hold accounts in different
anyone else as your proxy,
31.12.12;
capacities (for example,
iii not have ceased to hold
a share or shares in
Society. Your proxy may
the Society at any time
vote for you at the Meeting
between 31.12.12 and the
to vote as both a
but only on a poll. A poll is a
voting date; and
shareholding member and
formal vote which may take
place after an initial vote
proxy may not speak at the
iv hold a share or shares
as a trustee); and
b whether you qualify
a borrowing member.
in the Society on the
voting date.
b Where the shares are held
7 Members attending the
Meeting will be requested
Meeting except to demand or
jointly by two or more
to produce evidence of
to join in demanding a poll.
persons, only the first named
membership in order to
in the records of the Society
obtain admission. This can
how to vote at the Meeting.
in respect of those shares
be a current passbook,
Please read the instructions
can have any voting rights.
recent mortgage statement,
the proxy form enclosed
forms should be returned to
Borrowing Members
with these papers or the
The Scrutineers, Electoral
a To qualify as a borrowing
letter attached to it. If you
Reform Services, The Election
member, you must:
are appointing a proxy,
Centre, 33 Clarendon Road,
i be at least 18 years old
other than the Chairman of
on 25.4.13;
the Meeting, to attend the
ii have owed the Society not
Meeting and vote on your
of the Meeting (25.4.13) if
less than £100 in respect
behalf, please ensure they
voting in person and 22.4.13
of a mortgage debt on
bring an appropriate form of
if voting by proxy.
31.12.12; and
identification to the Meeting.
4 The voting date is the date
ER Souter
Secretary
28 February 2013
on your own behalf and
have to be a member of the
London N8 0NW.
By order of the Board
a the number of accounts
value of not less than
on the proxy form. Proxy
b John George Hatcher
6 In addition, you can only
behalf. You may appoint the
3 You may instruct your proxy
5To consider and, if thought fit, re-elect directors:
voting rights.
member, you must:
the Meeting and vote may
by a show of hands. Your
4 To consider and, if thought fit, pass an Ordinary Resolution to re-appoint
PricewaterhouseCoopers LLP as auditors of the Society until the conclusion of the
next Annual General Meeting.
mortgage can have any
a To qualify as a shareholding
member entitled to attend
and your proxy does not
2 To receive and approve the Directors’ Report, Annual Accounts and Annual Business
Statement for the year ended 31 December 2012.
Society in respect of that
Shareholding Members
5 In order to attend and
iii owe the Society not less
vote at the Meeting, or
than £100 in respect of
If you appoint a proxy
appoint a proxy, you
a mortgage debt on the
to vote on your behalf
must qualify as either
voting date.
and your proxy does not
a shareholding member
or a borrowing member.
b Where a mortgage debt
is owed jointly by two or
attend the Meeting, your
vote will not be counted.
more persons, only the first
named in the records of the
4
Traditional values in a changing world
www.mhbs.co.uk
www.mhbs.co.uk
T: 01858 412250
5
YOUR AGM 2013
YOUR AGM 2013
Directors Standing for Re-election
Other Members of the Board
Melanie Duke became a director of the Society
in January 2010 and currently chairs the Assets &
Liabilities Committee. She is a chartered accountant
and a Fellow of the Association of Corporate
Treasurers (ACT). She was a member of the ACT’s
Council from 1996 to 2006. Melanie worked at
Morgan Grenfell Deutsche Bank before becoming
Director of Treasury at EMAP and is currently Director
of Tax & Treasury at Gala Coral.
Nicholas Johnston is the Chairman of the
Mike Parrott is the Society’s Deputy Chief
John Hatcher is the Society’s Vice-Chairman,
Society. He was appointed to the Board as a
Executive
Chairman of the Audit & Compliance Committee, a
non-executive director in 2009 and subsequently
chartered public finance accountant and has
member of the Assets & Liabilities and Nominations
appointed Chairman in 2011. He also acts as
worked in the building society sector since 1986,
Committees and a trustee of the Society’s pension
Chairman of the Nominations Committee and is
joining Market Harborough Building Society in
scheme. He is also a director of the Society’s
a member of the Assets & Liabilities Committee.
1992. He was appointed Deputy Chief Executive
subsidiary company, Market Harborough Mortgages
Nicholas is a chartered accountant and has
in 1996, joining the Board as Finance Director
Ltd. John is the managing partner of a local
operated at board level for over 25 years.
in 1998.
Mark Robinson has been the Society’s Chief
Kerry Spooner qualified as a solicitor in 1986.
Executive since 2007. He is a chartered surveyor
Most of her career in the law, including nine years
and holds an MBA from Warwick Business School.
as a partner, was spent with the international law
Mark has many years’ experience in financial
firm Allen & Overy LLP. Kerry has wide experience
services and has worked in a number of senior
of corporate finance transactions and regulatory
The Board considers that each of the directors standing for re-election is totally
roles in building societies. Mark is also a board
City and Stock Exchange expertise. She joined
independent, that they provide an important contribution to the Society and have the
member at Seven Locks Housing Association and
the Society’s Board in 2006.
knowledge, skills and experience needed to continue the Society’s success.
lives with his family near Market Harborough.
and
Finance
Director.
Mike
is
a
independent chartered accountancy practice.
Ken Piggott is a former Executive Director of the
Boots Company plc and Managing Director of Boots
the Chemists Ltd. In a career spanning over 30
years he has managed a number of major UK retail
businesses, including Children’s World, Do it All and
Halfords Ltd, and led Boots the Chemists until his
retirement in 2004. He is currently Chairman / nonexecutive director of a number of commercial and
not-for-profit organisations. Ken was appointed as a
non-executive director in 2008.
6
Traditional values in a changing world
www.mhbs.co.uk
www.mhbs.co.uk
T: 01858 412250
7
How to
find the
AGM
Three Swans Conference Centre
Market Harborough
LE16 7NU
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ABBEY STREET
AY
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MILL HILL
THE
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KETTERING
(A14, A1)
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CHURCH
COVENTRY ROAD
A4303
LUTTERWORTH
(M1 - JT20)
(M6 - JT1)
AN
M
RO
ADAM & EVE ST.
THREE
SWANS
HOTEL
HIGH STREET
FAIRFIELD ROAD
P
A508
NORTHAMPTON
(A14)(M1 - JT15/16)
Website: mhbs.co.uk
Email: CustomersFirst@mhbs.co.uk
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