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How to claim shares money
Claim by a company for money listed on
ASIC’s unclaimed money database
Your enquiries
If you have any queries about your claim, please
contact the Unclaimed Monies Unit
Email unclaimed.money@asic.gov.au
Fax 07 3867 4725
Documents you must send us
We will only consider your claim for unclaimed company funds
if you send us the following documents.
These documents enable you to substantiate your claim and they
will help prevent liability to other parties.
Original share
certificates if
available
If you do not have the original share certificate send us either:
•
a certified copy of an official notice to you at the
former address as shown on the share register.
Your witness must certify the copy by writing on it I
certify this is a true and correct copy and sign it.
•
clear evidence of your shareholdings held with the
company.
or
Personal
identification of
company office
holder
Send us a copy of your drivers licence, passport or similar
document. Your signature must be clearly visible on the copy.
Your witness must certify the copy by writing on it I certify this is
a true and correct copy and they must sign it. See the sample
we’ve included.
Statutory
declaration
Fill in the statutory declaration using a blue or black pen. See the
sample we’ve included.
We may not accept your statutory declaration if it is not
complete. This means you must:
•
include all relevant information and
•
cross out irrelevant information and initial these changes.
2
Who can certify (sign) copies of your documents?
When you make copies of documents to send us they must be
signed by the person who witnesses your signature on the statutory
declaration. There’s a list of people who can witness your statutory
declaration on page 6. They should write these words on the copies:
I certify this is a true and correct copy
and they add their signature
If you live outside Australia
If you live outside Australia you must send us:
•
a statutory declaration under the oaths authority of the
country you are living in and
•
the other documents which are listed on the previous page.
Claims from money finding agencies
All claims from money finding agencies must also include a signed
original letter authorising the agent to act on behalf of the owner or
joint owners of the shares. We will send payments to the agent's
address.
3
Your checklist
We can only consider your claim if you send us:
•
all the documents with your witness’ certifications and
signature. We cannot accept uncertified copies and
•
the statutory declaration fully filled in.

Original share certificate or copies of proof of
ownership
Has your witness certified (signed) the copy?

Copy of personal identification of company officeholder
Can your signature be seen?
Has your witness certified (signed) the copy?

Statutory declaration complete
Is all information filled in?
Is all irrelevant information crossed off and signed?
Post us your documents
Check your documents off against the checklist.
We will only consider your claim for unclaimed company funds
if you send us the documents we’ve listed.
When you have all the documents post them to:
Unclaimed Monies Unit
Australian Securities & Investments Commission
GPO Box 9827
Brisbane QLD 4001
4
Commonwealth of Australia
Statutory declaration
Insert name,
address and
occupation of
person making
the declaration
For company claiming money for shares
I........................................................................................................................................................
.........................................................................................................................................................
.........................................................................................................................................................
.........................................................................................................................................................
.........................................................................................................................................................
solemnly and sincerely declare that:
1
I presently hold the position of ……………………………with ………………………………
A.C.N. ……………………………… and I am authorised to make this statutory declaration on
behalf of the company
2 The Company was registered as the holder of …………...shares in
…………………………………… (company name)
Cross out &
OR
initial which
ever does not
apply (a) or (b)
(a)
Attached is/are the original share certificate/s for these shares.
(b)
The share certificate/s have been lost/stolen/destroyed. The share certificate/s have not
been promised, sold or otherwise dealt with and I will send them to the Australian
Securities & Investments Commission if I find them in the future.
3
The address shown in the Register of members of the Company in relation to these shares was
the postal address at the time.
Attached is an official notice addressed to the shareholder at this former postal address, for
example, rates, electricity, gas, telephone notice/bill; original share certificate; tax return; drivers
licence; bank statement; lease documentation; documentation from the company; or government
correspondence.
4
Attached is a certified copy of my driver’s licence or passport as proof of my identity.
And I solemnly declare under the Statutory Declarations Act 1959, as amended and subject to the penalties
provided by the Act for the making of false statements in statutory declarations, conscientiously believe the
statements in this declaration are true in every particular
Signature of person making the declaration ....................................................................................................
Declared at ............................................................................................................................................
on ……………day of ………….., 20…..
Before me,
Signature of person witnessing this declaration .............................................................................................
Title of person witnessing this declaration.................................................................................................
Note 1 A person who wilfully makes a false statements in a statutory declaration under the
Statutory Declarations Act 1959 as amended is guilty of an offence against that Act, the punishment
for which is a fine not exceeding $200 or imprisonment for a term not exceeding six months or both
if the offence is prosecuted upon indictment.
A list of people who you can make a statutory declaration before is listed on the next page
Note 2 A statutory declaration under the Statutory Declarations Act 1959 as amended may be made
before:
Part 1 Members of certain professions
Chiropractor
Dentist
Legal Practitioner
Medical Practitioner
Nurse
Patent Attorney
Pharmacist
Veterinary Surgeon
Part 2 Other people
Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1985)
Bailiff
Bank Officer with 5 or more continuous service
Chief Executive Officer of a Commonwealth Court
Civil Marriage Celebrant
Commissioner for Affidavits
Commissioner for Declarations
Credit Union Officer with 5 or more years of continuous service
Holder of a statutory office not specified in another item in this Part
Judge of a Court
Justice of the Peace
Magistrate
Master of a Court
Member of the Australian Defence Force who is:
(a) an officer; or
(b) a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5
or more years of continuous service; or
(c) warrant officer within the meaning of that Act
Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising
Accountants or the National Institute of Accountants
Member of the Institute of Corporate Managers Secretaries and Administrators
Member of the Institute of Engineers Australia other than at the grade of student
Member of:
(a) the Parliament of the Commonwealth; or
(b) the Parliament of a State; or
(c) a Territory Legislature; or
(d) a Local Government authority of a State or Territory
Minister of religion registered under Division 1 of Part IV of the Marriage Act 1961
Notary Public
Permanent employee of:
(a) the Commonwealth or of a Commonwealth authority; or
(b) a State or Territory or of a State or Territory authority; or
(c) a Local authority;
with 5 or more years of continuous service who is not specified in another item in this Part
Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is
employed in an office supplying postal services to the public
Person before whom a statutory declaration may be made under the law of the State or Territory in which the
declaration is made
Police Officer
Registrar or Deputy Registrar of a court
Senior Executive Service officer of the Commonwealth or of a State Territory or of a Commonwealth State
or Territory authority
Sheriff
Sheriff's officer
Teacher employed on a full-time basis at a school or tertiary education institution
6
I hereby certify this is a true and correct copy.
Signed…………………………………………
Dated……1/5/2002…………………………...
COMMONWEALTH OF AUSTRALIA
STATUTORY DECLARATION
Here insert name,
address and
occupation of
person making
the declaration
I
Justa Sample
1 Pretend Street
Brisbane Qld 4000
Teacher
do solemnly and sincerely declare that:
1.
I was registered as the holder of ___1000___shares (number if known) in
____BHP Gold Mines Limited____ (company name)
Cross out &
initial which ever
does not apply
(a) or (b)
(a)
Attached is/are the original share certificate/s thereto.
OR
(b)
The share certificate/s have been lost/stolen/destroyed. The share
certificate/s have not been pledged, sold or otherwise dealt with and
I undertake to forward them to the Commission if they are subsequently
found by me.
2.
The address shown in the Register of members of the Company in
relation to these shares was my postal address at the time.
Attached is an official notice addressed to me at this former postal address
e.g. rates, electricity, gas, telephone notice/bill; original share certificate;
tax return; drivers licence; bank statement; lease documentation;
documentation from the company; or government correspondence.
3.
Attached is a certified copy of my driver’s licence or passport as proof of
my identity.
And I make this solemn declaration by virtue of the Statutory Declarations Act 1959, as amended and
subject to the penalties provided by the Act for the making of false statements in statutory declarations,
conscientiously believing the statements contained in this declaration to be true in every particular
Signature of person
making the declaration
______________________________________
Declared at
__Brisbane____
on
__17___day of __April___, 2002__.
Before me,
Signature of
person before whom
the declaration is made
______________________________________
Here insert title of person
before whom the declaration
is made
____Commonwealth Public Servant____
NOTE 1. A person who wilfully makes a false statements in a statutory declaration under the Statutory Declarations
Act 1959 as amended is guilty of an offence against that Act, the punishment for which is a fine not exceeding
$200 or imprisonment for a term not exceeding six months or both if the offence is prosecuted upon indictment
NOTE 2. A statutory declaration under the Statutory Declarations Act 1959 as amended may be made before:
Part 1 - Members of Certain Professions
Chiropractor
Dentist
Legal Practitioner
Medical Practitioner
Nurse
Patent Attorney
Pharmacist
Veterinary Surgeon
Part 2 - Other Persons
Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 2985)
Bailiff
Bank Officer with 5 or more continuous service
Chief Executive Officer of a Commonwealth Court
Civil Marriage Celebrant
Commissioner for Affidavits
Commissioner for Declarations
Credit Union Officer with 5 or more years of continuous service
Holder of a statutory office not specified in another item in this Part
Judge of a Court
Justice of the Peace
Magistrate
Master of a Court
Member of the Australian Defence Force who is:
(a) an officer; or
(b) a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years
of continuous service; or
(c) warrant officer within the meaning of that Act
Member of the Institute of Chartered Accountants in Australia the Australian Society of Certified Practising Accountants or the
National Institute of Accountants
Member of the Institute of Corporate Managers Secretaries and Administrators
Member of the Institute of Engineers Australia other than at the grade of student
Member of:
(a) the Parliament of the Commonwealth; or
(b) the Parliament of a State; or
(c) a Territory Legislature; or
(d) a Local Government authority of a State or Territory
Minister of religion registered under Division 1 of Part IV of the Marriage Act 1961
Notary Public
Permanent employee of:
(a) the Commonwealth or of a Commonwealth authority; or
(b) a State or Territory or of a State or Territory authority; or
(c) a Local authority;
with 5 or more years of continuous service who is not specified in another item in this Part
Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an
office supplying postal services to the public
Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made
Police Officer
Registrar or Deputy Registrar of a court
Senior Executive Service officer of the Commonwealth or of a State Territory or of a Commonwealth State or Territory authority
Sheriff
Sheriff's officer
Teacher employed on a full-time basis at a school or tertiary education institution