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Personal Metis Record Information on how to fill in the records of the different results M. van der Heijden September 13, 2011 info: mail: library@nioo.knaw.nl phone: 06‐23199593 General: Author: read this as Creator, Performer, Person in question. Your own name is in here. Title: read this as Description/Subject, indicator field what it is about Red asterisk *: field is required. None of the other fields are required; you do not need to fill them out. Section Research: not used, do not fill in any thing here Section Summary: If you have a number (NIOO‐publication number, Thesis‐number) please fill this in the Summary section in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the PDF of the publication is uploaded to the repository. Status: ‘completed’ means that the description is completed and the record can be processed. With the Copy icon in the toolbar: or with ALT‐C you can copy the current record and make some small changes to quickly create a near‐similar new record. 1 Journal Articles
The registration of the scientific journal articles (in press, accepted and published) is a task of the Library. All additions will be checked and corrected if necessary. We no longer register submitted articles. An article has to be accepted before you can register it. Type: Result category: [choose from the list] 1.1 Journal article, refereed (accepted) 1.2 Journal article, refereed (published) 1.3 Journal article, non‐refereed (accepted) 1.4 Journal article, non‐refereed (published) 1.5 Journal article, non‐academic (published) (1.6 Contributions to periodical/newspaper) Not to be used, popular articles that cost effort can be registered under 1.5, others can be counted by the PR –section. Type: Status: [completed] Authors 1) Your name as author is shown by default 2) Add the name of co‐authors, preferable by choosing a name from the list Bibliographic Description Title result: Type in title of the article. Publication Year: Type in the year the article was published, 2011 by default Journal: [choose from the list] the list opens when you type in the beginning of the name or open search with search icon and ISSN is filled in. Volume, start page if you know them The other fields are not required Summary These fields are not required. If you register a published article please register the NIOO publication number and the abbreviation of your department in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the pdf of the publication is uploaded to the repository. 2. Books
The registration of the scientific books (in press, accepted and published) is a task of the Library. All additions will be checked and corrected if necessary. We no longer register submitted articles. A book has to be accepted before you can register it. Type: Result category: [choose from the list] 2.1 Book, academic (accepted) 2.2 Book, academic (published) 2.3 Book, non‐academicl Type: Status: [completed] Authors 1) Your name as author is shown by default 2) Add the name of co‐authors, preferable by choosing a name from the list Bibliographic Description Title result: Type in title of the book Publication Year: Type in the year the book was published, 2011 by default Publisher: Type the name of the publisher Place: Type the place where the published resides The other fields are not required Summary These fields are not required. If you register a published article please register the NIOO publication number and the abbreviation of your department in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the PDF of the publication is uploaded to the repository. 3. Book Reviews
Type: Result category: [choose from the list] 3. Book Review Type: Status: [completed] Authors 1) Your name as reviewer is shown by default Bibliographic Description of the review Title result: Type in title of the review (not required) Publication Year: Type in the year the speech was held, 2011 by default Journal: [choose from the list] the list opens when you type in the beginning of the name or open search with search icon Volume, start page if you know them Reviewed Book(s) Title: Type in the title of the reviewed book The other fields are not required. Only use the second book review title section if you have reviewed more than one book in the same review article. 4. Part of a book / chapter
The registration of the part of the scientific books (in press, accepted and published) is a task of the Library. All additions will be checked and corrected if necessary. We no longer register submitted publications. A book chapter has to be accepted before you can register it. Type: Result category: [choose from the list] 4.1 Part of book / chapter, academic (accepted) 4.2 Part of book / chapter, academic (published) 4.3 Part of book / chapter, non‐academic Type: Status: [work in progress] when you have fully finished [completed] Authors 1) Your name as author is shown by default 2) Add the name of co‐authors, preferable by choosing a name from the list Bibliographic Description Title result: Type in title of the chapter Publication Year: Type in the year the book was published, 2011 by default Book Title: Type the title of the book The other fields are not required, but preferred are: Publisher: Type the name of the publisher Place: Type the place where the published resides Editors: Type the name of the editors of the book Summary These fields are not required. If you register a published book chapter please register the NIOO‐publication number and the abbreviation of your department in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the PDF of the publication is uploaded to the repository. 5. Conference proceedings
The registration of the scientific conference proceedings (only published papers) is a task of the Library. Type: Result category: [choose from the list] 15.1 Conference paper, refereed (published) 15.2 Conference paper, non‐refereed (published) Type: Status: [completed] Authors 1) Your name as author is shown by default 2) Add the name of co‐authors, preferable by choosing a name from the list Bibliographic Description Title result: Type in title of your contribution to the proceedings Publication Year: Type in the year the proceedings were published, 2011 by default The other fields are not required, bur preferably fill in Proceedings title: Type in the title of the Proceedings / Event Publisher: Type the name of the publisher Place: Type the place where the published resides Summary These fields are not required. If you register a published article please register the NIOO publication number and the abbreviation of your department in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the PDF of the publication is uploaded to the repository. 6. Dissertation
Type: Result category: [choose from the list] 16. Dissertation Type: Status: [completed] Authors 1) Your name is here by default Bibliographic Description Title result: Type the title of your dissertation. Publication Year: Type in the year the event took place, 2011 by default Institute PhD: Type in the University where you graduate. Research Institute: Type in here: NIOO‐KNAW The other fields are not required Tutor(s) 1) Type the name of your tutor(s) .Role: always choose P (=promoter) or C (=co promoter), never choose L (member of the committee, because this does not show up in the overviews) 7. Reports
The registration of the scientific reports (in press, accepted and published) is a task of the Library. All additions will be checked and corrected if necessary. Type: Result category: [choose from the list] 7. Report Type: Status: [work in progress] when you have fully finished [completed] Authors 1) Your name as author is shown by default 2) Add the name of a co‐authors, preferable by choosing a name from the list Bibliographic Description Report type: [choose from list]: Choose internal or external report. Title result: Type in title of the report Publication Year: Type in the year the report was published, 2011 by default Publisher: Type the name of the publisher Place: Type the place where the published resides The other fields are not required Summary These fields are not required. If you register a published article please register the NIOO publication number and the abbreviation of your department in the Comment field. Never enter information in the URL IR field. This field is filled automatically when the PDF of the publication is uploaded to the repository. 8. Award
Type: Result category: [choose from the list] 8. Award Type: Status: [ [completed] Authors 1) Your name Bibliographic Description Title result: Type in the grant/award you have received. Publication Year: Type in the year the event took place, 2011 by default The other fields are not required, but more information is welcome. 9. Congresses
The only congress activity that we continue to register is the organisation of a congress. Published conference papers can be registerend in 5 Conference papers, and presentations /lectures in 17 Lecture/Presentation. Type: Result category: [choose from the list] 9. Congress/symposium/workshop (organizer)) Type: Status: [completed] Authors 1) Your name as organiser, committee member, chair, or panel member. 2) Add an additional author or co‐speaker, preferable by choosing a name from the list Bibliographic Description Title result: Repeat here the name of the event. Publication Year: Type in the year the event took place, 2011 by default Event: Type the name of the event The other fields are not required. Preferable, but not required, also: Place, Date Research: not used Summary: if you like 10. Acquisition
Type: Result category: [choose from the list] 10.1 Acquisition (research grants obtained as Principle Investigator) 10.2 Acquisition (major partner in research grant) 5.3 Award Type: Status: [work in progress] when you have fully finished [completed] Authors 1) Your name Bibliographic Description Title result: Type in the grant/award you have received. Publication Year: Type in the year the event took place, 2011 by default The other fields are not required, but more information is welcome. 11 Refereeing
No longer do we register the refereering of journals. Only register if you are really part of the Editorial Board. Type: Result category: [choose from the list] 11.1 Editorial Board of journals 11.2 Editorship of books Type: Status: [completed] Authors 1) Your name as editor Bibliographic Description Publication Year: Type in the year the event took place, 2011 by default Journal: [choose from the list] the list opens when you type in the beginning of the name or open search with search icon The other fields are not required 12. Exhibition
Type: Result category: [choose from the list] 12. Exhibition (organizer) Type: Status: [completed] Authors 1) Your name as organiser of the exhibition Bibliographic Description Title result: Type in the name of exhibition or the subject Publication Year: Type in the year the event took place, 2011 by default Result Type: [choose from the list]: audio‐visual material The other fields are not required, but preferred are: Publisher/inst.: for the name of the institution that hosts the exhibition, Event: for the name of the event in case the exhibition was part of a congress, Place: for the place where the exhibition was 13 Inaugural Speech
Type: Result category: [choose from the list] 13 Inaugural Speeches Type: Status: [completed] Authors 1) Your name as speaker is shown by default Bibliographic Description Title result: Type in title of the inaugural speech. Publication Year: Type in the year the speech was held, 2011 by default Publisher: Type the name of the University Place: Type the place where the University resides The other fields are not required 14. Membership
Type: Result category: [choose from the list] 14. Membership Scientific Boards, Committees, etc. Type: Status: [completed] Authors 1) Your name as member Bibliographic Description Position: Type in name of the committee. Periods: Type in the year the event took place, 2011 by default Organisation: Type in the name of the organisation that organises the committee. The other fields are not required 15. Patents
Type: Result category: [choose from the list] 15.1 Patent pending 15.2 Patent granted Type: Status: [completed] Authors 1) Your name as reviewer is shown by default Bibliographic Description Title result: Type in title/subject of the patent Publication Year: Type in the year the patent was submitted/granted, 2011 by default Submitted/ granted [choose from the list] The other fields are not required 16. PhD Supervision
Only individual supervision is registered and no longer the work in the examination committee. In the year the PhD candidate is to publish his thesis only register your role as supervisor in the record for the dissertation (6). Type: Result category: [choose from the list] 16.1 NIOO PhD under supervision 16.2 External PhD (outside NIOO) under supervision
Type: Status: [completed] Authors 1) Delete your name here, and type the name of the PhD student Bibliographic Description Title result: Type the subject of the PhD. Publication Year: Type in the year the event took place, 2011 by default Institute PhD: Type in the University where the PhD‐student will graduate. Research Institute: Type in here: NIOO‐KNAW The other fields are not required Tutor(s) 1) Your name here Role: always choose P (=promoter) or C (=co promoter), never choose L (member of the committee, because this does not show up in the overviews) 17 . Lectures/Presentation
Published conference papers can be registerend in 5 Conference papers, organisation of a conference in 1. Type: Result category: [choose from the list] 17.1 Invited speaker (keynote lecture) (plenary meetings) – keynote only 17.2 Other invited oral presentation 17.3 Non‐invited oral presentation (other ac. lecture) 17.4 Other (non‐ac) lecture/presentation Type: Status: [completed] Authors 1) Your name as keynote speaker, speaker, lecturer. 2) Add an additional author or co‐speaker, preferable by choosing a name from the list Bibliographic Description Title result: Type the title of your lecture. Publication Year: Type in the year the event took place, 2011 by default Event: Type the name of the event The other fields are not required. Preferable, but not required, also: Place, Date Research: not used Summary: if you like 18.Teaching
Type: Result category: [choose from the list] 8 Teaching ‐ Course, Lecture Type: Status: [completed] Authors 1) Your name as teacher, supervisor, instructor 2) Add the name of a co‐teacher, co‐supervisor, preferable by choosing a name from the list Bibliographic Description Title result: Type in title of your teaching course/lecture. Publication Year: Type in the year the event took place, 2011 by default Result Type: [choose from the list]: course /teaching The other fields are not required, but preferred are: Publisher/Inst for the name of the institutions that organises the course, Place, Date 19 Software
Type: Result category: [choose from the list] 19. Software package (creator) Type: Status: [completed] Authors 1) Your name as creator 2) Add the name of a co‐creator, preferable by choosing a name from the list Bibliographic Description Title result: Type in name/title of the software. Publication Year: Type in the year the event took place, 2011 by default Publisher: Strangely required, perhaps the name of the programming language. Discussion with Bureau KNAW if the name of the programming language can be added to the language field. The other fields are not required 20. Design
Type: Result category: [choose from the list] 20 Design Type: Status: [completed] Authors 1) Your name as designer 2) Add the name of a co‐designer preferable by choosing a name from the list Bibliographic Description Title result: Type in title/name of design. Publication Year: Type in the year the event took place, 2011 by default Result Type: [choose from the list]: course /teaching The other fields are not required, but preferred are: Publisher/Inst for the name of the institutions that organises the course, Place, Date