1. No category

UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Campus Sustainability Grant Application – Cover Sheet
PROPOSAL INFORMATION
Project Title:
PRINCIPAL STUDENT INVESTIGATOR (PROPOSER) INFORMATION
Name: Shafkatul I Khan
Email: shafkat1@uga.edu
Phone: 706-372-7968
Degree Program / Graduation Date: Ph D in Ecology, Spring 2015
FACULTY / STAFF SPONSOR INFORMATION
Name: Laurie Fowler
Email: lfowler@uga.edu
Phone: 706-542-2968
Title / Department: Associate Dean, Odum School of Ecology
ADDITIONAL PROPOSAL INFORMATION
The proposal includes the following fields (check all that apply):
__X__
__X__
__X__
____
Education
Research
Service / Social Entrepreneurship
Campus Operations
Summary of Budget:
Personnel Funding ………………………………..…….
$
Equipment…………………………………………………
$ 2125.10
Supplies / General Expenses..…….………..…………..
$
TOTAL……………………………………………………..
$ 3628.10
0.00
1503
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Campus Sustainability Grant Application – Compliance Form
Please answer all of the following questions, and explain in full where required.
Will this project require compliance review in any of the following areas?
Please place an “X” on the appropriate line to indicate “Yes” or “No” for all three compliance areas.
1. Animal Use
____ Yes
__X__ No
If “Yes,” please reference the section and page number in the proposal describing animal use:
For more information contact:
Animal Care and Use, http://www.ovpr.uga.edu/acu/index.html
706-542-5933
2. Biohazardous Materials
____ Yes
__X__ No
If “Yes,” please reference the section and page number in the proposal describing biohazardous material use:
For more information contact:
Office of Biosafety, http://www.ovpr.uga.edu/biosafety/index.html
706-542-9876
3. Human Subjects
____ Yes
__X__ No
If “Yes,” please reference the section and page number in the proposal describing human subject use:
For more information contact:
Human Subjects, http://www.ovpr.uga.edu/hso/index.html
706-542-5318
Name: Shafkatul I Khan
Title: Ph D student, the School of Ecology
Date: 5th of November, 2013
_X___ By placing an “X” on this line, I certify I will fulfill all requirements pertaining to compliance if this grant is
approved.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Campus Sustainability Grant Application – Budget Sheet
Complete all sections.
I.
Personnel *,**
Number
Amount/Person
Total Amount
Contractors
$
UGA Staff
UGA Student
$
Other
$
Total Amount: $ 0.00
II. Equipment**
Type of Equipment
Length of Use
1. Bike repair tools (see attached detailed budget)
Multiple years
Cost
$ 2125.10
2.
$
3.
$
Total Cost: $ 2125.10
III. Supplies/General Expenses**
Type of Supplies
1. Supplies for bike maintenance and repair
Comment
Cost
See attached detailed budget
$ 1503.00
2.
$
3.
$
4.
$
5.
$
6.
$
7.
$
Total Cost: $1503.00
*Acceptable personnel funding include: 1) hiring outside consultants or contractors to perform required project tasks, 2) UGA
Facilities Management Division staff labor charges for project implementation, 3) UGA student workers managed by participating
UGA department to perform required project tasks.
**If more space is needed, please attach a separate document listing specific items and their costs.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Project overview:
In this proposal, we request funds for initiating and establishing a bicycle co-operative
for University of Georgia students. The proposed co-operative, if funded, will serve UGA
students by helping with bicycle maintenance and repair, teaching bike maintenance,
encouraging students to use their bikes more often and promoting a culture of
sustainability by building an active student community around biking.
Description of the co-operative:
We propose to acquire tools and minor parts (see budget for details of tools proposed
for purchase) in order to help with bicycle maintenance and repair for the UGA
community, especially students. Volunteer bike mechanics, a good number of whom are
UGA students, will set up stations with the tools and parts on one weekday afternoon
every week to provide access to the tools and parts. Volunteers will also guide students
through maintenance and repair of bikes. Given demands and volunteer availability, we
are open to extending the access to tools to two different weekdays if one day a week
proves to be inadequate to meet the demand of bike repairs. Further down the road,
given there is interest, the co-op can serve as a platform for bike safety classes.
Justification for the bike co-operative:
A bike co-operative, such as the one proposed, provides UGA students with a platform
via which their sustainable transportation needs can be supported. It gives the students
a chance to learn how to work on their bikes and how to safely maintain their bikes. It
also gives the students to transfer knowledge of bike maintenance to beginning bikers
and encourage biking in general. The city of Athens does not have a bike co-op where
people can bring in their bikes and work on them and neither does University of
Georgia. The lack of a bike co-op and the absence of community that would be
associated with it at the University is even more conspicuous, because university
campuses country-wide have bike co-ops that enable students learn an important life
skill and helping others out. University of Florida and University of North Carolina both
have on campus bike repair and/or bike share programs. A bike workshop/co-operative
will enable UGA to actively promote transportation sustainability in accordance with its
2020 Strategic Plan for development.
Promotion of Sustainability via the proposed Co-op:
By promoting biking on campus, the proposed co-op advances campus sustainability,
as outlined in the 2020 Strategic Plan of UGA, in several ways. A bike co-op will help
infuse concepts of sustainability in student learning beyond the classroom: a learning
that students can take along for a lifetime wherever they may go beyond UGA (Strategic
Priority d). A bike co-op has the potential to reduce the University community’s reliance
on fossil fuel for transportation (Strategic Priority b) and increase the number of
students, staff and faculty using alternate modes of transportation (Strategic Priority f)
Student needs for a bike co-op:
A recent survey among students from four departments (Ecology, Plant Biology,
Forestry and Natural Resources, Mathematics) revealed a strong interest in having a
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
bike co-op (see survey results below). Among 45 respondents, a majority showed an
interest in getting repairs (59%) and a portion were also interested in helping with
repairs (34%). 71% of the respondents indicated that a bike co-op will encourage them
to bike more often. Importantly, respondents overwhelmingly associated having a bike
co-op with promoting sustainability on campus.
Selected survey questions:
Will you be interested to come
help repair bikes or get your
bike repaired if there was a bike
shop/co-op on campus, run by
students? (light red= will get
repairs, dark red=will also help,
pale red=not interested)
Do you think having a bike coop/workshop/community on
campus will encourage you to
use a bike more often?
(Yellow=yes, pale=No)
Do you think having a bike coop/workshop on campus will
promote sustainability at UGA?
(Green=yes, pale green=no)
UGA has taken commendable steps in recent years to promote biking and bike safety,
including by providing access to bike tools at certain locations, adding new bike lanes,
and initiating the Bulldawg Bikes program (a program that allows one to check out a
bike for a few hours). However, we feel that a bike co-op with weekly
repair/maintenance sessions would promote biking on campus and to campus even
more. Furthermore, the current bike repair stands provide only very basic tools and they
don’t allow for more than minor adjustments on the go. Currently, students can learn
basic bike repair at the Ramsey center. However, with lack of tools and supplies at
home, and a knowledge transfer system to support bike maintenance, riding and
maintaining one’s bike becomes a very individual effort. We believe that a location and
time with guided repair will enable students to repair and to learn repairing bikes and
promote a cohesive culture of sustainable transportation.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Specific implementation plan:
Expertise and coalition:
This co-op will be made possible by a coalition of organizations and individuals.
The Odum School of Ecology is a key partner in establishing this bike co-op. Its
Associate Dean Laurie Fowler has graciously agreed to mentor and support the co-op.
The grounds in front of the Ecology Building will be where we set up for the weekly
repair sessions. We will also utilize secure storage space in the Ecoshed, a building of
the School of Ecology.
Bike Athens has enthusiastically extended its support for this co-op. A letter of support
from Bike Athens Bike Recycling Program Manager Jason Perry is attached with this
proposal. We hope to gain from the expertise of Bike Athens’ wide group of volunteer
mechanics. Bike Athens also runs bike safety classes for both bike riders and car
drivers that will aid the student bike co-op community.
Graduate and undergraduate students from various departments (Ecology, Plant
Biology, Forestry and Natural Resources, Mathematics) have expressed keen
interest in joining and running the co-op. The proposed co-op will be run by a coalition
of people from various UGA departments, whose bike repair expertise fall on a wide
range. Below are a list of the most involved/interested people (in alphabetical order) and
their bike expertise/credentials.
Name
Adrian Brunyate
Ania Majewska
Katherine
Brownson
Liz Guinessey
UGA affiliation
Grad student, Math
Grad student, Ecol
Grad student, Ecol
Training
Several years of bike maintenance
Bike building at a community bike shop
Several years of bike maintenance
Grad student, Ecol
Several years of bike maintenance
Ross Pringle
Grad student, Ecol
Several years of bike maintenance
Ryan Unks
Grad student, Ecol
Bike repair at a community bike shop
Shafkat Khan
Grad student, Ecol
Bike repair at Bike Athens
Troy Simon
Grad student, Ecol
Zach Holmes
Undergrad student,
Ecol
Several years of experience at a community
bike shop
Bike building for personal use
Non-students
Al Jeffers
Tom Maddox
Staff, Phys Plant
Staff, Ecol Chem lab
Former owner of Sunshine Bikes; mechanic
Former semi pro road biker; mechanic
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
We have extended an invitation to the Ecology Club to be involved. We will continue to
be inclusive in our approach to incorporate likeminded campus groups.
Frequency: Initially, we hope to have repair/maintenance sessions once a week for 3-4
hours. Currently, we think Wednesday afternoons will be a suitable time. However, we’ll
conduct a survey among UGA students to select the time(s) that suits a good majority.
Also, we are open to extending the repair sessions to two days a week.
Management of tools and parts:
Check-out system: To make sure all tools and supplies are returned to the tools
depository, we will maintain a manual check-out register for students to check out tools
and equipment at the beginning and end of each weekly workshop session.
Inventory: On top of the check-out system for weekly workshops, we will conduct
inventories of all tools and parts at the beginning and end of every semester.
Spare parts: We only intend to provide non-major repairs and associated parts such as
tubes, brake/shifter cables. These would be available to students at the whole sale price
at which these parts are purchased. This will only recuperate the cost in acquiring these
parts and will be put back in the system to purchase the next batch. For other minor
supplies such as patches and lube, (which are not too expensive, please see detailed
budget), we intend to accept donations. If donations do not cover the expenses to
acquire lubes, tube patches etc., we will look into funding from UGA as a student
organization or hold fundraisers (such as a bake sale). We will appoint two regular
volunteers to keep track of expenses and acquire new minor parts (i.e. tubes and
cables).
Legal advice on liability:
We will formulate a waiver of liability upon consultation with Fazal Khan, a UGA law
School Professor and/or Katie Sheehan, The River Basin Center, UGA, legal advisor.
We will ensure students sign this waiver prior to fixing their bikes.
Location:
We’ll hold the weekly workshops on the lawn in front of the Ecology and Forestry
buildings. This place is widely visible and suitable for attracting students. We will keep
the tools and supplies in rubber-maid boxes locked up in the Ecoshed (a building behind
the School of Ecology, which is locked all of the time) when not in use. The location for
the weekly workshops is very close to where the tools and supplies will be located in the
Ecoshed. In case of inclement weather, we will set up a temporary covered location with
the purchased tarps, adjacent to the Ecoshed.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Figure: Left panel shows the proposed location on the campus (marked red). Right
panel image shows the space. The Ecology building is in the background.
Schedule of tasks:
Task
Notification of award
Order of supplies and parts via Bike Athens
Initial meeting of the volunteers
First Inventory
Flyers posted around campus, emails sent to listservs
First repair session
Weekly repair sessions
End of semester inventory
Dates
Dec 5, 2013
Dec 6, 2013 - Jan 10, 2014
Jan 15, 2014
Jan 15, 2014
Jan 15 – Jan 22, 2014
Jan 27, 2014
Every Wednesday 2-5 PM
May 7, 2014
All funds will be spent by January 10, 2014
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Communication plan:
Beth Gavrilles (bethgav@uga.edu), the Public Relations Coordinator for the Odum
School of Ecology, has graciously volunteered to spearhead press releases and internal
communications within UGA news outlets. We intend to share the press releases with
the Red and Black, the Athens Banner Herald and other news outlets as appropriate.
We are committed to serving the UGA students and the university community. To reach
the audience who would most benefit from this co-op, we intend to adopt a combination
of the following strategies.
Firstly, we will send information out to the departmental listservs and other related
listservs within the university (such as the UGA Cycling Club).
Secondly, we will announce via flyers on notice boards across campus the weekly
repair sessions.
Thirdly, we will establish a Facebook page that will have updates on weekly repair
sessions.
Fourthly, we will exhaust Bike Athens’ extensive volunteer network to recruit bike repair
mentors as needed. We will also use Bike Athens’ social network to establish
relationships with local bike enthusiast groups.
Lastly, active networking by the co-op volunteers will be essential to spread information
and attract potential student beneficiaries.
Potential for outreach:
We anticipate that this co-op will provide us with a platform for sustainable
transportation choices, road safety, and general awareness about sustainability. We
hope that, if funded, the co-op will act as a host to biker and driver safety education
programs by Bike Athens. We also hope that this co-op will catalyze a sense of health
and community among UGA students. We will seek out partners such as the UGA
Health Center and University Housing on these fronts.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
Detailed budget:
#
1
2
3
4
5
6
7
8
9
10
Purpose
Bike related expenses
Tools:
Advanced Mechanic Tool Kit
Bike stands
12” Adjustable wrenches
Wrench set (6-17 mm)
L hex wrenches
Professional quality floor pump
Bike tire levers
Cone Wrench set
Brush kit
Mechanic apron
Qty
Cost ($)
Total ($)
2
3
2
4
4
3
6
2
3
4
600.60
116.95
19.60
40.50
13.75
30.95
4.25
60.00
11.50
13.50
1201.20
350.85
39.20
162.00
55.00
92.85
25.50
120.00
34.50
44.00
11
12
13
14
Parts:
Bike tubes (26”) (100 ct)
Bike tubes (700c) (100 ct)
Brake/gear-shift Cables (50 ct)
Brake pads (50 ct)
1
1
2
1
400.00
400.00
70.00
200.00
400.00
400.00
140.00
200.00
15
16
17
18
Supplies:
Avenir soak dry cycle lube
Patch vulcanizing kit
Degreaser
Internal lubricant for repacking headset/ball bearings
10
20
5
2
5.00
1.95
5.00
16.00
50.00
39.00
25.00
48.00
19
20
21
Misc. items
Rags (box of 36)
Tarp
Rubbermaid ActionPacker Storage Box (24 gallon)
2
3
3
18.00
13.00
35.00
36
42
105
22
Communication/publicity related expenses:
Flyer printing expenses
300
0.06
18
Total
3628.10
Notes:
a. Items 1-18 have been priced based on QBP Bike Dealer Wholesale Catalog. BikeAthens has
kindly offered the use of its supply/ordering chain to enable us in getting these items at
wholesale prices.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
b. Item 1 contains a full set of essential, durable bike mechanic tools. This includes tools such as
bottom bracket tools, hub tools and essential chain tools. A complete set of essential tools will
enable us to tackle most bike repair problems.
c. Item 2 is an essential bike repair tool that enables a mechanic inspect and repair bike in a
suspended position.
d. A unit each of Items 3, 4, 5, 7, and 8 are included in item 1. However, these items are usually the
bike tools that are most heavily used and from experience, we estimate that we would use
multiple sets of these tools during the work sessions.
e. Item 9 is essential for cleaning different bike parts.
f. Bike shop aprons are useful in protecting one’s clothing from grease or stains.
g. Items 11-14 will be available to students at whole sale price. Rather than giving these items
away for free, we decide to exchange them for whole sale prices for two reasons: i) paying a
token price will prevent misuse and waste and ii) the recuperated cost will be put back into the
system to get future supplies, establishing a self-sustaining supply chain.
h. Items 15-18 will be available to students for free of charge. These items are difficult to price as
used. However, to recover costs, we hope to apply for student organization funding from
University of Georgia and potentially hold fundraisers such as bake sales.
i. Item 19 will be used for general cleaning.
j. Item 20 will be used for laying on the ground so that tools and parts are easily visible and not
lost in the grass.
k. Item 21 will be used for securely storing and transporting the tools.
l. We are committed to reaching the audience who would most benefit from the coop. Therefore
we request item 22 for announcing the repair sessions to the general student body across
campus.
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
5 November 2013
To the UGA Office of sustainability:
This letter is in enthusiastic support for Shafkat Khan et al.’s Bicycle Cooperative
proposal to the University of Georgia’s Office of Sustainability’s student grant program.
Odum School of Ecology, like all other departments on campus, is committed to the
University’s goal of sustainability as outlined in the 2020 Strategic Plan. This bike co-op,
if funded, will further campus sustainability and promote sustainable transportation
choices among students, staff, and faculty at Ecology and at UGA at large.
We are happy to provide the bike co-op a secure place to store their tools and supplies
at the Ecoshed, a building behind the Ecology building. We are also enthusiastic about
holding the proposed weekly bike repair workshops in the vicinity of the Ecology
building. As the group’s faculty sponsor, I’ll be happy to provide them with guidance and
direction as needed.
Please feel free to contact me if there arises any question regarding the proposed co-op
or in the future, regarding the co-op (if funded). I know a number of the students
involved with the formulation of this proposal and the co-op. Given their dedication to
sustainability, I believe this co-op will be a successful epicenter for sustainable
transportation at UGA in days to come.
Sincerely,
Laurie Fowler
Associate Dean
Odum School of Ecology
University of Georgia
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
4 November 2013
To Whom It May Concern:
I have volunteered as a shop manager for the BikeAthens Bike Recycling Program
(BRP) for over five years, and have overseen hundreds of volunteers working on
thousands of bikes. Our organization refurbishes bikes to donate to local social service
agencies, which in turn give them to clients in need of affordable transportation to work
or school. We cover our operating costs by holding seasonal bike sales.
Because our shop is usually full of bikes in various stages of repair from week to
week, and because our volunteer staff are dedicated first and foremost to our mission
of providing bikes to those in need, we have never been in a position to host a bike
repair co-op. I was excited to hear about Shafkat Khan’s vision for a UGA bike co-op
when he started volunteering with us a few months ago.
The UGA bike co-op would be an excellent resource for the campus community, and
would only enhance the BRP mission by propagating bike repair skills among a larger
segment of the local population. As a member of the UGA community as well as an
advocate for sustainable transportation, I can say that having an on-campus resource
such as this is an important step towards the strategic goal of increasing bike ridership
at UGA.
The BRP has a wholesale account for purchasing shop tools and supplies, and we are
willing to help the UGA bike co-op acquire a starter package at cost. Of course, the
BRP will always be open to volunteers of any skill level who wish to learn bike repair in
a low-risk environment, and we envision BRP volunteers carrying their skills to the coop (and vise-versa).
Finally, I will be glad to lend my personal support to this effort as time allows, using my
experience managing the BRP as well as my contacts throughout the local and state
cycling advocacy community.
Sincerely,
Jason Perry
Manager, BikeAthens Bike Recycling Program
Member, Georgia Bikes Board of Directors
Former member, BikeAthens Board of Directors
Research Engineer, UGA College of Engineering Outreach Service
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13
UNIVERSITY OF GEORGIA
OFFICE OF SUSTAINABILITY
CAMPUS SUSTAINABILITY GRANTS PROGRAM
List of Metrics Specific to the Grant:
Metric
Order of tools and supplies
Flyers promoting the weekly sessions
First volunteer meeting
First weekly session
Weekly sessions held consistently through out the semester
10 students served
50 students served
100 students served
200 students served
Effective collaboration between the Bike Co-op and Bike Athens
Inclusion of students from departments across campus in the co-op
Retention of volunteers in the co-op
Recruitment of new volunteers in the co-op
Expenses ($)
3610.10
18.00
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
We will submit the following in our final report, in addition to reporting on the metrics:
1. Copies of receipts of all purchases
2. Initial and final inventory of tools and supplies
3. Names of regular volunteers
4. Number of students served and their spread across departments
5. Photos from volunteer meetings
6. Photos from work sessions
7. Copies of press releases
Campus Sustainability Grant Application Form (2013-2014), REV 08.27.13