Agenda Item Cover Sheet
Agenda Item Cover Sheet Agenda Item No. A-11 Meeting Date x Consent Section Regular Section April 03, 2013 Public Hearing Subject: Tower Use Agreement with State of Florida Department of Transportation and Hillsborough County to use a portion of Tower Site located in Temple Terrace Department Name: Fire Rescue Contact Person: Ronald Rogers Sign-Off Approvals: Contact Phone: (813) 272-6600 Assistant County Administrator 03/22/2013 Date Department Director 03/22/2013 Date Management and Budget – Approved as to Financial Impact Accuracy 03/22/2013 Date County Attorney – Approved as to Legal Sufficiency 03/22/2013 Date Staff's Recommended Board Motion: Approve the Tower Use Agreement between the State of Florida Department of Transportation (Owner) and Hillsborough County, Florida (User Agency), to use a portion of Tower Site for its communications system antenna(s) to facilitate signal propagation for the purpose of enhancing activities through radio communications. This agreement with the State of Florida Department of Transportation shall be for five (5) years. There will be no fee for use of this Tower Site unless an additional fee or cost directly attributable to the User Agency is imposed on the Owner as a result of this Agreement. In the event that such a fee or cost is levied, the User Agency agrees to and will be required to be responsible for all such fees. Financial Impact Statement: There will be no fee for use of this Tower Site unless an additional fee or cost directly attributable to the User Agency is imposed on the Owner as a result of this Agreement. In the event that such a fee or cost is levied, the User Agency agrees to and will be required to be responsible for all such fees. Background: The State of Florida Department of Transportation, Owner of the Tower located in Temple Terrace, 17304 Bruce B. Downs Boulevard, Tampa, Florida 33647, gives permission to the User Agency, Hillsborough County (Hillsborough County Fire Rescue), who wishes to enter the Tower Site premises for the purpose of using it for the improvements to its communications system equipment operations. List Attachments: Agreement 3 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TOWER USE AGREEMENT OWNER 750-040-01 ITS PROGRAM OGC - 10/08 Page 1 of 5 State of Florida Department of Transportation 605 Suwannee Street Tallahassee, Florida 32399-0450 USER AGENCY TOWER SITE WHEREAS, User Agency desires to use a portion of said Tower Site for its communications system antenna(s) to facilitate signal propagation for the purpose of enhancing User Agency activities through radio communications; and WHEREAS, Owner desires to allow User Agency to use a portion of said Tower Site within the limitations and subject to the conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the execution of this Tower Use Agreement, it is mutually agreed between the parties hereto as follows: 1. Use of Premises Owner hereby gives permission, revocable and terminable as hereinafter provided, to the User Agency to enter the Tower Site premises for the purpose of using it for the improvements to its communications system equipment and operations (hereinafter referred to as the "Improvements"). Said Improvements shall be located so as to not interfere with any of the Owner's operations. 2. Fees Unless otherwise specified herein, there will be no fee for use of this Tower Site unless an additional fee or cost directly attributable to the User Agency is imposed on the Owner as a result of this Agreement. In the event that such a fee or cost is levied, the User Agency agrees to and will be required to be responsible for all such fees. 3. Terms The initial term of this Agreement shall be for five (5) years. The User Agency may request to renew this Agreement every five (5) years. Renewal shall be in the form of a letter from the User Agency to the Owner requesting the renewal o this Agreement and a response from the Owner to the User Agency approving the renewal request. Renewal of this Agreement is the responsibility of the User Agency and not the responsibility of the Owner. In the event that the User Agency fails to obtain a renewal concurrence from the Owner, the User Agency will be allowed sixty (60) days to remove all antenna(s), mounting hardware, transmission line(s), and equipment from Tower Site premises. Tower site shall be made clean and undamaged from the removal process. 4. Access The Owner shall provide the User Agency access to the Tower Site at all times for the uses authorized herein. 5. Maintenance The costs of any maintenance and operation of Improvements shall be at the sole expense of the User Agency. 4 750-040-01 ITS PROGRAM OGC - 10/08 Page 2 of 5 6. Indemnification To the extent provided by law, subject to the limitations and provisions of Section 768.28, Florida Statutes, which provisions are not expanded, altered, or waived, the User Agency shall indemnify, defend and hold harmless the Owner and all of its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising out of any act, error, omission or negligent act by the User Agency, its agents or employees during the performance of the Agreement except that neither the User Agency, its agents or its employees will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any act, error, omission or negligent act by the Department or any of its officers, agents or employees during the performance of the Agreement. When the Owner receives a notice of claim for damages that may have been caused by the User Agency in the performance of services required under this Agreement, the Owner will immediately forward the claim to the User Agency. The User Agency and the Owner will evaluate the claim and report their findings to each other within 14 working days and will jointly discuss options in defending the claim. After reviewing the claim, the Owner will determine whether to require the participation of the User Agency in the defense of the claim or to require that the User Agency defend the Owner in such claim as described in this section. The Owner's failure to promptly notify the User Agency of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by the User Agency. The Owner and the User Agency will each pay its own expenses for the evaluation, settlement negotiations and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses at trial 7. Insurance User Agency is solely responsible for self insurance and shall be considered so by the Owner. 8. Interference In the event the Owner determines that the operation of the Improvements by the User Agency caused interference to transmission and/or reception of any other communications systems in use in the vicinity of the Tower Site, the User Agency shall take all appropriate steps necessary to mitigate said interference within thirty (30) days of receiving written notice. 9. Permits User Agency is responsible for obtaining and paying the costs of all permits, licenses, and/or other approvals by any regulatory body having jurisdiction over the uses authorized herein. 10. Compliance Should the User Agency fail or neglect to comply with any terms or conditions of this Agreement or to comply with any reasonable requirement of the Owner after thirty (30) days written notice and demand, this Agreement shall be subject to termination. In the event of such termination, User Agency shall immediately remove any and all of its Improvements from the Tower Site described herein and surrender all rights and privileges under this Agreement. 11. Limitations The section headings of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the scope or intent of this Agreement or any provision hereof. This Agreement embodies the whole agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations, or agreements, either verbal or written, between the parties hereto. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 5 750-040-01 ITS PROGRAM OGC - 10/08 Page 3 of 5 12. Structural Analysis User Agency agrees to provide Owner with a structural analysis that indicates that the additional proposed User Agency antenna(s), mounting hardware and transmission line(s) will not exceed the tower lading standards as defined by the most current revision of the Telecommunications Industries Association (TIA)/Electronics Industries Association (EIA) 222 wind loading standard and/or the American Society of Civil Engineers (ASCE) -7 wind loading standard and/or the South Florida Building Code as required by State and/or local requirements using the most stringent and latest revision(s). The structural analysis must be provided as required, reviewed, and approved by the Department's Intelligent Transportation Systems Telecommunications Administrator prior to technical approval of this Agreement. 13. Intermodulation Analysis User Agency agrees to provide the Owner with an Intermodulation (Intermod) analysis of all the existing and proposed receiver and transmitter operating frequencies. This analysis must provide 9th Order calculations using all transmit frequencies and include all receive frequencies and their adjacent channel frequencies. The Department will require interference analyses for any Intermod frequency deemed to produce interference. The interference analysis must produce a signal strength component based on path loss, antenna performance characteristics and spacial separation, frequency separation, and receiver and ancillary filter isolation curves. The Intermod analysis and subsequent interference analyses must be provided as required, reviewed and approved by the Department's Intelligent Transportation Systems Telecommunications Administrator prior to the technical approval of this Agreement. 14. Chapter 471, Florida Statutes User Agency agrees that all submittals required herein will be signed and sealed by a qualified Florida registered Professional Engineer (P.E.) in accordance with Chapter 471, Florida Statutes. 15. Standards Requirements User Agency agrees to install all equipment in accordance with but not limited to Electronics Industries Association (EIA), the Institute of Electrical and Electronic Engineers (IEEE) and National Electrical Code (NEC) standards. 16. Surge and Transient Protection Requirements User Agency agrees to provide, at User Agency's expense, any and all surge and transient protection devices, including but not limited to transmission line through-line protectors, power line primary and secondary protectors, and telephone line protectors. 17. Required Submittals User Agency agrees to submit a complete plan of the proposed additional equipment as required by the Department's Intelligent Transportation Systems Telecommunications Administrator. The required submittals will be based on site specific needs and transmitted to the User Agency in response to a technically complete initial request to use a specific site. Submittals may include but not be limited to structural analysis (paragraph 12), Intermodulation analysis (paragraph 13), equipment building floor space use plan, power requirements, lightning protection, microwave use plan and equipment maintenance requirements. 6 750-040-01 ITS PROGRAM OGC - 10/08 Page 4 of 5 18. Unforeseen Problems User Agency agrees that, if any unforeseen problems such as but not limited to structural overloading or overstress to the tower site tower, or interference to any Owner or preexisting User Agency equipment, or any environmental problems were to occur, the User Agency will either correct, at the expense of the User Agency, any and all problems to the Owner's satisfaction within 60 days or within an alternate time limit determined by the Owner. 19. Cost Responsibility User Agency agrees to, unless stipulated otherwise herein, to be responsible for all costs for, but not limited to, equipment installation, equipment removal, utilities installation, power usage and telephone circuit usage such that the Owner will be left harmless and exempt of said responsibilities. 20. Suspension of Operations User Agency agrees to suspend all operations and remove all antenna(s), mounting hardware, transmission line(s), and other equipment from said Tower Site within sixty (60) days upon receipt of written notice to vacate said Tower Site. If th request to vacate is determined an emergency by the Owner, the User Agency agrees to immediately cease and desist as specified in the emergency request. 21. Regulatory Requirements User Agency agrees to comply with all federal, state, and local regulations, laws, and ordinances applicable to this Agreement. User Agency further agrees to operate, maintain, and control all User Agency equipment in accordance with and not in violation of any Federal Communications Commission (FCC), Federal Aviation Administration (FAA), or any other empowered regulating body rules or laws. 22. Attachments Please check an appropriate box: None Yes (List attached to Agreement) 7 750-040-01 ITS PROGRAM OGC – 10/08 Page 5 of 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed this day of , HILLSBOROUGH COUNTY BOARD OF COUNTY COMMISSIONERS Name of User Agency By: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: KEN HAGAN, CHAIRMAN Printed Name & Title Printed Name & Title ATTEST: PAT FRANK, CLERK OF THE CIRCUIT COURT APPROVED BY COUNTY ATTORNEY As to Form and Legal Sufficiency BY:_______________________________ Deputy Clerk BY:______________________________ Assistant County Attorney FOR DEPARTMENT USE ONLY TECHNICAL APPROVAL: LEGAL REVIEW: Central Office Review Radio Communications Office of General Counsel 8 ATTACHMENTS 1. Temple Terrace Antenna Loading Diagram. 2. Temple Terrace Entry Port Diagram – Exterior View 3. Temple Terrace Interior South Wall Detail 4. Temple Terrace Cable Tray Layout 5. Temple Terrace Shelter Floor Plan 6. Hillsborough County Letter of Request 7. Communications System Information NOTE: Tower structural analysis and intermodulation study requirements have been waived for this equipment installation by the Department’s Intelligent Transportation System Telecommunication Administrator. B S Model Leg/ Face A Red Beacon C B White Beacon A A R 245' ID W C PA8-65 A D 531-70 HDB C E PCS A,B,C 240' D C E 220' F G F PA8-65 A G 531-70 HDB C H Camera B I DB-230 A J 200' DB-230-2 B,C K DB-230 A L DB-230-2 B,C M PA8-65 B N Side Markers A,B,C O AN-206 B P AN-196 B Q 5.8 GHz Radio B R 4.9 GHz Radio A S DB408 B T Laird YS2203 B H 180' I J 160' K L 140' M R N R 245' Base 240' Base 236' (C.L.) 235' (C.L.) 215' Base 208' (C.L.) 205' (C.L.) 185' Top 163' (C.L.) 163' (C.L.) 143' (C.L.) 143' (C.L.) 135' (C.L.) 121' (C.L.) 118' (C.L.) 118' (C.L.) 115' (C.L.) 81' (C.L.) 235' Base 30' (C.L.) TX Line Azim. Freq. (MHz) 9 Notes - - - - - - - - WE-65 - 6655 6815 Tx Rx 7/8" - 45.04 Rx 1-5/8" 100.1° - - WE-65 100.1° 6655 6815 Tx Rx 7/8" - 47.16 Tx RS232 - - 1 1/2” 53° 72.48 Rx 1/2” 185° 253° 72.52 2/Rx 1/2” 53° 75.50 Tx 1/2” 180° 250° 75.50 2/Tx WE-65 - 6695 6855 Tx Rx - 278° - - - 43.1° 5800 - - 216.8° 5800 - CAT 5e - 5800 - PoE 14.59° 4990 3 7/8" - 442.85 4 1/2" - 223.14 4 Notes: 1) City of Tampa CCTV camera 2) This antenna is comprised of two (2) DB-230 antennas, connected via a phasing harness to make a DB-230-2. 3) Proposed Equipment 4) To be installed as part of this project. R 120' P O Mnt. Hgt. Q 100' 80' R 60' A C Face CA 40' AB B ce Fa Fa ce T C 20' B 0' Leg A 60º Leg B 180º Leg C 300º SIZE XX DRAWN BY: AS ISSUED: 12/05/2012 Leg A 60º LAST DATE EDITED 12/05/2012 NOTES: DRAWING TITLE REV. 0 Temple Terrace (7-7341) Antenna Loading Diagram SCALE 1"=30' DWG# XXXX PAGE XXXX FILEPATH T:\Public\ITS\Telecommunications\UseAgreements\Temple Terrace\Hillsborough County\ Site survey date: 09/27/2005 Lat/Lon: 28-7-23 N, 82-22-30 W 240' Self Supporting Tower ASR: 1058420 10 Scale: 1 1/2" = 1'-0" 1 2 3 4 5 6 7 8 9 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 10 11 12 1 1. 2. 3. 4. 2 3 4 1-1/2" PVC Conduit (Future) 1-1/2" PVC Conduit (Fiber Optic) 1-1/2" Metallic Conduit (Fiber Optic) 1-1/2" Metallic Conduit (Future) RFS WE-65 Flexwell Elliptical Waveguide (Jessamine - Main - Tx 6655MHz Rx 6815MHz) RFS WE-65 Flexwell Elliptical Waveguide (Jessamine - Div - Tx 6655MHz Rx 6815MHz) RFS WE-65 Flexwell Elliptical Waveguide (Tampa Maintenance - Tx 6695MHz Rx 6855MHz) Empty (2) Power and Video Cables for Camera Empty To be used as part of this project (2) Andrew LDF5-50A Heliax Coaxial (47 MHz Repeater – Tx 47.16MHz Rx 45.04MHz) Andrew LDF4-50A Heliax Coaxial (MAS Call box - Tx 72.52MHz) Andrew LDF4-50A Heliax Coaxial (MAS Call box - Tx 72.48MHz) Andrew LDF4-50A Heliax Coaxial (MAS Call box - Rx 75.50MHz) Andrew LDF4-50A Heliax Coaxial (MAS Call box - Rx 75.50MHz) T:\Public\ITS\Telecommunications\UseAgreements\Temple Terrace\Hillsborough County\TempleTerrace-EntryPortsExteriorView-20050927.vsd 12/18/12 Consultants, Inc. Consultants, Inc. Tower Light Controller SPDs T:\Public\ITS\Telecommunications\UseAgreements\Temple Terrace\Hillsborough County\TempleTerrace-WallInteriorSouth-20121217.vsd 12/18/12 VoIP To Hillsborough County Radios Scale: 1/2" = 1'-0" 11 T:\Public\ITS\Telecommunications\UseAgreements\Temple Terrace\Hillsborough County\TempleTerrace-CableTray-20121217.vsd 12/18/12 MAS Call Box Base Station Rack (South) DVM6-45XL Repeater Radio Rack (LR2) To be installed as part of this project Hillsborough County UHF Radio Consultants, Inc. SPDs MAS Call Box Base Station Rack (North) Channel Bank Rack (T2) -48 VDC Distribution Rack Scale: 1/2" = 1'-0" 12 Consultants, Inc. MAS Call Box Base Station Rack (South) DVM6-45XL Repeater Radio Rack (LR2) To be installed as part of this project Hillsborough County UHF Radio T:\Public\ITS\Telecommunications\UseAgreements\Temple Terrace\Hillsborough County\TempleTerrace-FloorPlanShelter-20121217.vsd 12/18/12 MAS Call Box Base Station Rack (North) Channel Bank Rack (T2) -48 VDC Distribution Rack Scale: 1/2" = 1'-0" 13 14 15 Allen, Russell From: Sent: To: Subject: Krauss, David [dkrauss@gfnet.com] Thursday, December 06, 2012 11:27 AM Allen, Russell Re: SAR-Net Tampa Last TX freq would be 223.14, for your list. RX is 224.74 if it matters. David Krauss | ITS Systems Manager Gannett Fleming, Inc. | 4350 W. Cypress Street, Suite 340, Tampa, FL 33607 t 813.831.8870 x 225 dkrauss@gfnet.com Excellence Delivered As Promised Gannett Fleming is ISO 9001:2008 Certified. www.gannettfleming.com | Stay connected: Twitter | Facebook | LinkedIn | YouTube PRINTING SUSTAINABILITY STATEMENT: Gannett Fleming is committed to conserving natural resources and minimizing adverse environmental impacts in projects. Accordingly, project documentation will be provided in electronic format only unless clients specifically request hard copies. Visit our website to read more about our sustainability commitment. CONFIDENTIALITY NOTICE: This email and any attachments may contain confidential information for the use of the named addressee. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. On Thu, Dec 6, 2012 at 11:01 AM, Allen, Russell <Russell.Allen@dot.state.fl.us> wrote: David, Thanks David, I have the letter now. All tower use agreements with FDOT have to be between FDOT and a state/local government agency. I have attached the North Florida (Yulee) tower use agreement for your convenience. Even though this system serves the same functionality, and will be connected to the Tampa repeater, you will see that the Nassau County EM Director signed and executed the agreement. In the North Florida case, the County delegated Brian Kopp as the operator/maintainer. The Hillsborough County letter is sufficient for the Temple Terrace use agreement. I will also need the information for the Yagi at 30 feet. Thank you, W. Russell Allen, P.E. 1 16 FDOT Traffic Engineering and Operations ‐ ITS Section Voice: 850‐410‐5626 Toll Free: 866‐374‐3368, Ext. 5626 FAX: 850‐410‐5501 email: russell.allen@dot.state.fl.us URL: http://www.dot.state.fl.us/trafficoperations/ From: Krauss, David [mailto:dkrauss@gfnet.com] Sent: Thursday, December 06, 2012 10:00 AM To: Allen, Russell Cc: Pierce, Randy; Deasy, Frank; Posey, Terry Subject: Re: SAR-Net Tampa The letter from Hillsborough County was attached to the email that Randy sent you. I'm a little confused, the agreement actually has to be with the County? I can see that getting very complicated, with them not wanting to take on potential legal responsibilities. The proposed antenna is a CommScope/Andrew DB-408B. Proposed transmission line is 7/8" hardline. Frequencies are 442.850 TX and 447.850 RX. The repeater is a Motorola MTR2000. I will need to make some measurements of it and the duplexer. thanks David Krauss | ITS Systems Manager Gannett Fleming, Inc. | 4350 W. Cypress Street, Suite 340, Tampa, FL 33607 t 813.831.8870 x 225 dkrauss@gfnet.com Excellence Delivered As Promised Gannett Fleming is ISO 9001:2008 Certified. www.gannettfleming.com | Stay connected: Twitter | Facebook | LinkedIn | YouTube 2 17 PRINTING SUSTAINABILITY STATEMENT: Gannett Fleming is committed to conserving natural resources and minimizing adverse environmental impacts in projects. Accordingly, project documentation will be provided in electronic format only unless clients specifically request hard copies. Visit our website to read more about our sustainability commitment. CONFIDENTIALITY NOTICE: This email and any attachments may contain confidential information for the use of the named addressee. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. On Thu, Dec 6, 2012 at 9:52 AM, Allen, Russell <Russell.Allen@dot.state.fl.us> wrote: Thanks David, I will get started on my end. This is what I need from you: 1. Letter from Hillsborough County “requesting to use the tower”. The Agreement has to be with a government agency. Thus, I will need to know the County contact that will be the responsible party, and the County official will have to sign the agreement. 2. The antenna manufacturer and model number. 3. Frequency(ies) that will be used (Tx and Rx). 4. Transmission line size(s) 5. The required rack space for the radio/network equipment. This is all information that will n3eed to be included in the use agreement. Also, be aware that there are two more systems slated for installation at this site. So if you meet the technician to take photos, the space that you see available may not actually BE available for use. Once I get your system design information I will see where it can be placed. If you have any questions, please feel free to call me. Thank you, W. Russell Allen, P.E. FDOT Traffic Engineering and Operations ‐ ITS Section Voice: 850‐410‐5626 Toll Free: 866‐374‐3368, Ext. 5626 3 18 FAX: 850‐410‐5501 email: russell.allen@dot.state.fl.us URL: http://www.dot.state.fl.us/trafficoperations/ From: Krauss, David [mailto:dkrauss@gfnet.com] Sent: Thursday, December 06, 2012 9:23 AM To: Allen, Russell Subject: Fwd: SAR-Net Tampa Hi Russell; I had previously sent this info to Randy on the proposed location of the antenna, I am forwarding to you as well. Also would like to place a small Yagi at about 30' or so to link to hub repeater. Thanks David Krauss | ITS Systems Manager Gannett Fleming, Inc. | 4350 W. Cypress Street, Suite 340, Tampa, FL 33607 t 813.831.8870 x 225 dkrauss@gfnet.com Excellence Delivered As Promised Gannett Fleming is ISO 9001:2008 Certified. www.gannettfleming.com | Stay connected: Twitter | Facebook | LinkedIn | YouTube PRINTING SUSTAINABILITY STATEMENT: Gannett Fleming is committed to conserving natural resources and minimizing adverse environmental impacts in projects. Accordingly, project documentation will be provided in electronic format only unless clients specifically request hard copies. Visit our website to read more about our sustainability commitment. CONFIDENTIALITY NOTICE: This email and any attachments may contain confidential information for the use of the named addressee. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. ---------- Forwarded message ---------From: Krauss, David <dkrauss@gfnet.com> Date: Mon, Nov 5, 2012 at 9:46 AM Subject: Re: SAR-Net Tampa To: "Randy.Pierce@dot.state.fl.us" <Randy.Pierce@dot.state.fl.us> 4 19 Cc: "brian@thesemaphoregroup.com" <brian@thesemaphoregroup.com> I went to the site and took a bunch of pictures, also went to american tower website and got the tower layout. There is about 17' of room on the south leg at the top just below the air terminal, and above the metro-pcs antennas. A db-408 is about 11', so mounting this to the leg on an offset bracket should work out just fine, and still be below your marker lights and air terminals. There would be some shadowing to the north, but that's probably the best situation as we would want to cover as much of the metro area as possible. See attachments David Krauss | ITS Systems Manager Gannett Fleming, Inc. | 4350 W. Cypress Street, Suite 340, Tampa, FL 33607 t 813.831.8870 x 225 dkrauss@gfnet.com Excellence Delivered As Promised Gannett Fleming is ISO 9001:2008 Certified. www.gannettfleming.com 5
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