1. No category

Office of Sponsored Projects
NIH SYSTEM-2-SYSTEM GUIDE
SAMPLE R01 PROPOSAL
Coeus 4.5.1.X | Document Version 2│Updated January 2014
Table of Contents
GUIDE OVERVIEW ................................................................................................................................................................... 2
o
CONVENTIONS USED IN THIS GUIDE............................................................................................................................................. 2
NEW/ UPDATED GRANTS.GOV FORMS (FORMS – C)
.................................................................................................... 3
o
UPDATED PHS 398 APPLICATION FORMS, INSTRUCTIONS AND APPLICATION GUIDES
o
MODIFICATIONS TO NIH’s PLANNED AND CUMULATIVE INCLUSION ENROLLMENT FORMS
................................................... 4
........................................... 4
SF424 (R&R) COVER V2-0 ........................................................................................................................................................ 5
PROJECT/PERFORMANCE SITE LOCATION(S) V2-0................................................................................................................ 11
RESEARCH & RELATED OTHER PROJECT INFORMATION V1-3 .............................................................................................. 14
RESEARCH & RELATED SENIOR/KEY PERSON PROFILE (EXPANDED) V2-0 ............................................................................ 18
PHS 398 COVER PAGE SUPPLEMENT V2-0 ............................................................................................................................ 21
PHS 398 RESEARCH PLAN V2-0 ............................................................................................................................................. 25
RESEARCH & RELATED BUDGET V1-3 .................................................................................................................................... 28
PHS 398 MODULAR BUDGET V1-2 ........................................................................................................................................ 38
R & R SUBAWARD BUDGET ATTACHMENT(S) FORM V1-3 ................................................................................................... 41
PLANNED ENROLLMENT REPORT FORM V1-0
............................................................................................................ 43
PHS 398 CUMMULATIVE INCLUSION ENROLLMENT REPORT FORM V1-0
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
.................................................................. 45
1
GUIDE OVERVIEW
The NIH S2S Guide provides detailed information on forms required for NIH proposal submissions. The guide describes
each form and fields within those forms as well as where each field is located within Coeus. For detailed instructions on
how to complete each field in Coeus, see the Coeus User Guides found at:
http://www.brown.edu/research/coeusguides
o
CONVENTIONS USED IN THIS GUIDE
Item
Convention
Note of interest
Note image
Tip
Light bulb image
New Functionality/Enhancement
New sign
Items that are in YELLOW boxes with RED outline are
required information for Grants.gov validations!
Example
*Please Note – There may be other fields required by the
Sponsor; refer to the specific Notice of Opportunity for details.
Items that are in GRAY boxes are NOT modifiable by the end-user and are centrally maintained by the Office of
Sponsored Projects!
Information that is ITALICIZED IN RED in the R&R Forms indicates NIH Specific Instructions.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
2
NEW/ UPDATED GRANTS.GOV FORMS (FORMS – C)
NIH has transitioned to updated grants.gov form packages (FORMS - C) starting with applications due on or after
September 25, 2013.
Exceptions:
• Small Business Programs (SBIR/STTR) applicants will transition to Forms-C packages later in 2014.
List of Updated Grants.gov Forms:
SF424 (R&R) Cover
PHS 398 Cover Page Supplement
R&R Other Project Information
PHS 398 Career Development Award
Supplemental Form
R&R Senior/Key Person (Expanded)
PHS Fellowship Supplemental Form
Project/Performance Site Location(s)
PHS 398 Research Training Program Plan
R&R Budget (5 Year & 10 Year) and
Associated Subaward Budget
PHS 398 Training Subaward Budget
Attachment(s)
PHS 398 Research Plan
List of New Grants.gov Forms:
Planned Enrollment Report
PHS 398 Cumulative Inclusion Enrollment Report
SF424 (R&R) Multi-Project Cover
List of Retired Grants.gov Forms:
PHS Cover Letter
PHS 398 Checklist
Changes in Coeus to Support FORMS-C Packages:
o
o
o
o
o
New Fields
New Narrative Types
New Window to upload Planned Enrollment Report and PHS 398 Cumulative Inclusion Enrollment Report Forms
Updated Grants.gov Questions Questionnaire
Modified Coeus to Grants.gov Forms Mapping
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
3
o
UPDATED PHS 398 APPLICATION FORMS, INSTRUCTIONS AND APPLICATION GUIDES
New application instructions and forms for paper-based PHS 398 applications and new application guide instructions for
electronic SF424 (R&R) applications are now available:
•
•
Paper-based PHS 398 Applications: http://grants.nih.gov/grants/funding/phs398/phs398.html
Electronic SF424 (R&R) Application Guides: http://grants.nih.gov/grants/funding/424/index.htm
Some of the changes include:
• Supplemental Grant Application Instructions – is now a separate guide.
(Parts II and III have therefore been removed from the PHS398 Application Instructions and the general
Application Guides for Forms-B and Forms-C application packages.)
• Notice of Proprietary Information – Clarifies the policy regarding the final determination of whether an
application contains proprietary information and that a positive finding of proprietary information does not
automatically shield the information from release in response to a Freedom of Information Act (FOIA) request
should the application result in an award.
• Biographical Sketch – “Patent Citations” have been added as part of section C, Selected Peer Reviewed
Publications.
• Letters of Support – Clarification on the required content.
• Appendix – Photographs or color images of gels, micrographs, etc. are no longer accepted as Appendix material.
Such images must now be included in the Research Strategy.
• PHS 398 Applicants – All PHS 398 paper application submissions intended for due dates on or after September
25, 2013, must use the 8/2012 version of the PHS 398 instructions and forms. In addition, in the Research Plan,
Inclusion Enrollment Reports have been renamed and modified and are now “Planned Enrollment Report” and
“Cumulative Inclusion Enrollment Report”.
• SF424 (R&R) Applicants – Applications using electronic forms will transition to new forms identified with a
Competition ID of FORMS-C. In addition, The SF424 (R&R) guide contains a new Chapter - Supplemental
Instructions to the SF424 (R&R) for Preparing a Multi-Project Application.
The new application instructions and forms must be used for applications intended for due dates on or after
September 25, 2013. Any application submitted using incorrect application forms (including applications that have an
incorrect mix of old and new forms) may be delayed and may not be reviewed.
o
MODIFICATIONS TO NIH’s PLANNED AND CUMULATIVE INCLUSION ENROLLMENT FORMS
NIH has modified forms used to provide information regarding planned enrollment and actual cumulative enrollment of
individuals involved in clinical research studies on the basis of sex/gender, rate, and ethnicity.
Key changes include:
• The Planned Enrollment Report Form will now include the “More than one race” category.
• The layout of both the Planned Enrollment Report and the Cumulative Inclusion Enrollment Report Forms has
been modified to reduce confusion about racial and ethnic information being distinct concepts.
• The Planned Enrollment Report and Cumulative Inclusion Enrollment Report are now structured data forms.
• The modified reporting forms will be phased in starting with competing applications submitted electronically
following the timeline of NIH’s use of the updated electronic applications (FORMS-C). Non-competing
continuation applications will continue to use the current forms for inclusion data provided in the PHS 2590 or
RPPR until further notice.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
4
SF424 (R&R) COVER V2-0
Box #
1
Adobe Forms Field
Location
COEUS Section
Type of Submission
Grants.gov
Submission Details
(Action→Grants.gov
)
Dated Submitted
2
Applicant Identifier
Date Received by State
State Application
Identifier
3
Grants.gov
Submission Details
(Action→Grants.gov)
Proposal Details
Screen
N/A
N/A
COEUS Tab
COEUS
Field Name
Instructions/Notes
Opportunity Tab
Submission
Type
Select from the drop-down menu. List options
are: Pre-application, Application, and
Change/Corrected Application. (System will
default to “Application”)
Submission Status Tab
Received Date
Date is inserted by COEUS upon OSP submission to
Grants.gov
Proposal Tab
Proposal No.
N/A
N/A
N/A
N/A
The unique identifying number of the Proposal
Development record; assigned by COEUS.
This field is not required
This field is not required
(Will be populated with the State of Rhode Island)
New applications leave it blank unless submitting
a NEW application following a Pre-Application or
Instructed by Sponsor to complete.
*Please read your specific opportunity instructions to understand what data and format should be provided in the Federal Identifier field. Further
details about Sponsor specific guidelines for this field are located at the end of this section.
Enter the agency-assigned routing identifier per
agency-specific instructions. (Unless specifically
Agency Routing
Agency Routing
4b
Proposal Details
Proposal Tab
noted in a program announcement, the Agency
Identifier
Identifier
Routing Identifier is not used by NIH and other
PHS agencies but is used for DOD submissions.)
Previous
Change/Corrected applications require an entry
Previous Grants.gov
4c
Proposal Details
Proposal Tab
Grants.gov
in the Previous Grants.gov Tracking ID field. (See
Tracking ID
Tracking ID
Change/Corrected Application Instructions)
4a
5
Proposal Tab
Sponsor
Proposal No.
Organizational DUNS
Organization Tab
(Double click on the
Proposal Organization)
↓
Organization-2 Tab
Duns
Legal Name
Organization Tab
(Double click on the
Proposal Organization)
↓
Maintain Organization
Window
↓
Name & Address Tab
Organization
Name
Department/Davison
Proposal Tab
Lead Unit
Address (Street, City,
State, Zip Code)
Organization Tab
Proposal
Organization
Address/Contact
Federal Identifier
Proposal Details
Proposal Details
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Users do not need to enter. The University Organization
Data is stored in COEUS and maintained centrally by
OSP.
Lead Unit (Department) of the proposal is inserted into
both, the Department & Division field (Not Modifiable).
Users do not need to enter. The University Organization
Data is stored in COEUS and maintained centrally by
OSP.
5
Box #
Adobe Forms
Field Location
5
cont.
Person to be
contacted on
matters involving
this application
6
Employer
Identification (EIN)
or (TIN):
7
Type of Applicant
Type of
Application
8
If Revision, mark
appropriate
box(es):
Is the application
being submitted
to other agencies?
What other
Agencies?
9
10
COEUS Section
Proposal Details
Proposal Details
Proposal Details
Screen
Grants.gov
Submission
Details
Investigator Tab
(Double click on the
Unit Name for the PI)
↓
Administrators Tab
Organization Tab
(Double click on the
Proposal Organization)
↓
Organization-2 Tab 7
Type Tab in Maintain
Organization Window
Proposal Tab
Opportunity Tab
COEUS
Field Name
Electronic Submission
Contact
Federal Employer
Questionnaire
(Edit →
Questionnaire)
Proposal Details
Screen
Catalog of Federal
Domestic
Assistance
Number
Proposal Details
Screen /
Grants.gov
Submission
Details
(Action→Grants.g
ov)
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Instructions/Notes
Users do not need to enter. Electronic Submission
Contact is assigned to Proposal Lead Unit; this
information is maintained by OSP.
*If the contact is wrong, please contact OSP to
correct.
Section 5. Applicant Information now
includes the additional contact information that
was included on the PHS 398 Cover Page
Supplement Form
Users do not need to enter. The University
Organization Data is stored in COEUS and
maintained centrally for the University.
Type Description
Proposal Type
Revision Type
(Action→Grants.g
ov)
Name of Federal
Agency
Title
COEUS Tab
Select from the list: New, Resubmission,
Renewal, Continuation, or Revision.
Select from: Increase Award, Decrease
Award, Increase Duration, Decrease
Duration, or Other.
(if “Other” need to specify in the box that populates)
Questions for
Grants.gov S2S
Forms
Is this application being
submitted to other
agencies?
(If yes, need to provide
explanation)
If yes, search for and select the Acronyms of
the other agency the application is being
submitted to in the follow up question.
Proposal Tab
Sponsor
This field will populate based on selected
Sponsor.
Proposal Tab
CFDA Number
Proposal Tab
Opportunity Title
The CFDA Number will populate base on the
Grants.gov selected opportunity.
(Field may be blank if applying for an opportunity
that references multiple CFDA numbers)
The Title will populate base on the Grants.gov
selected opportunity.
6
Box #
11
12
Adobe Forms Field
Location
COEUS Section
COEUS Tab
Descriptive Title of
Applicant’s Project
Proposal Details
Screen
Proposal Tab
Proposed Project:
Start Date
Proposed Project:
End Date
Proposal Details
Screen
Proposal Tab
13
Congressional District of
Applicant
Proposal Details Screen
Organization Tab
Double click on the
Proposal
Organization
↓
Name & Address
Tab in Maintain
Organization
window
Box #
Adobe Forms Field
Location
COEUS Section
COEUS Tab
14
Project
Director/Principal
Investigator Contact
Information
Proposal Details
Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Investigator Tab
COEUS
Field Name
Title
Instructions/Notes
Enter brief descriptive title of the project.
200 character limit (including spaces).
(A “New” application must have a different
title from any other PHS project with the same
PD/PI. A “resubmission” or “renewal”
application should normally have the same
title as the previous grant or application. If the
specific aims of the project have significantly
changed, choose a new title. A “revision”
must have the same title as the currently
funded grant.)
Start Date
Enter the project Start Date.
End Date
Enter the project End Date.
Congressional
District
Users do not need to enter. The University
Organization Data is stored in COEUS and
maintained centrally by OSP.
COEUS
Field Name
Instructions/Notes
Principal
Investigator
(indicated by the
PI checkbox)
Contact data and address details for the PI
come from the Person Details of the PI. To
edit the information go to: Edit → Proposal
Personnel and then double click on the PI.
You can modify the Department by changing
the Unit Number. Directory Department
information cannot be modified.
7
Box #
15a
Adobe Forms Field
Location
Total Non-Federal
Funds Requested
15c
Total Federal & NonFederal Funds
Requested
15d
Estimated Program
Income
17
COEUS Tab
Total Federal Funds
Requested
15b
16
COEUS Section
Is this application
subject to review by
state under Executive
order 12372 Process?
By signing this application,
I certify (1) to the
statements contained in
the list of certifications*
and (2) that the
statements herein are
true, complete and
accurate to the best of my
knowledge. I also provide
the required assurances*
and agree to comply with
any resulting terms if I
accept an award. I am
aware that any false,
fictitious, or fraudulent
statements or claims may
subject me to criminal,
civil, or administrative
penalties.
COEUS
Field Name
Instructions/Notes
Total Costs
Detailed Budget – Total Costs of all budget
periods will be inserted. If there is no budget, the
field will be set to zero.
Modular budget – Total Direct Costs and Indirect
Costs for the Entire Project Period in Cumulative
tab of Modular Budget will be inserted.
Cost Sharing
The sum of total Cost Share committed will be
inserted. If there is no cost share, this field will be
set to zero. (The figure includes Cost Shared Overhead)
Total Costs
+
Cost Sharing
The Sum of Total Costs and Cost Share of all
budget periods will be inserted. If there is no
budget, this field will be set to zero.
Total Program
Income
The Program Income will be inserted. If there is
no program income, this field will be set to zero.
Is this proposal
subject to
review by state
executive
order 12372
process?
(YES) – This pre-application/application was made
available to the State under the Executive Order
12372 Process for review on ___________
(Insert the date in the follow up question)
(NO) – Select either:
o Program is not covered by E.O. 12372;
or
o Program has not been selected by state
for review.
Budget Summary
Tab
Budget Section
Edit
↓
Project Income
Questionnaire
(Edit →
Questionnaire)
OSP/BMRA
Approval
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Questions for
Grants.gov S2S
Forms
Final OSP/BMRA
Approver
(submitter)
This field will be checked upon final approval.
8
Box #
Adobe Forms
Field Location
COEUS Section
18
SFLLL (Disclosure of
Lobbying Activities)
or Other
Explanatory
Documentation)
Narrative for
Proposal Section
19
20
21
Authorized
Representative
OSP/BMRA
Approval Map
Pre-application
Narrative for
Proposal Section
Cover Letter
Attachment
Narrative for
Proposal Section
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
COEUS Tab
COEUS
Field Name
Instructions/Notes
Narrative Type:
RRSF424_SFLLL_OtherE
xplanatory
If applicable, attach SFLLL (Standard Form LLL,
Disclosure of Lobbying Activities) or other
explanatory documentation per agency
instruction.
Final OSP/BMRA Approver
(submitter)
Narrative Type:
Pre-application
Narrative Type:
RRSF424_Cover_Letter
Users do not need to enter.
The fields will be populated with the information
specific to the OSP/BMRA approver and the time
stamp of the approval.
While routing for approval, this field displays the SO
for the OSP/BMRA.
If applicable, upload a pdf file.
Unless specifically noted in a program
announcement, NIH and other PHS agencies
do not use Pre-applications.
Users must prepare a document containing
the required information and upload it as a
pdf file.
Applicants are encouraged to include a cover
letter with the application. The cover letter is
only for internal use and will not be shared
with peer reviewers.
A separate PHS Cover Letter form will no
longer be used. However, NIH will continue to
keep the Cover Letter separate from the
assembled application image and available
only to authorized staff.
9
FIELD 4A: Federal Identifier Field – NIH Grant Submissions:
-For a “Continuation”, “Resubmission “, “Renewal”, or “Revision” Type of Application, enter the NIH IC and serial
number of the previously assigned application/award number (e.g., CA987654) [Even if submitting a Change/Corrected
Application]
• Resubmissions: the IC/Serial number is in the prior Coeus Proposal record, in the Grants.gov panel, Submission
Details tab, Agency Tracking ID field.
• Renewals and Revisions: the IC/Serial number is part of the Sponsor Award Number and should be located in the
Coeus Award. Otherwise, confirm this number at NIH eRA Commons.
* Federal Identifier Field – DOE Grant Submissions:
For a Renewals or Revisions to the Department of Energy, a DOE Project Identifier is often required. Follow the
opportunity instructions for the data to insert in the Sponsor Proposal No. field in Coeus Proposals.
Notes on Cover Letter:
a. Check your announcement instructions for instances when the cover letter is a requirement.
b. Required for any submission after the submission deadline, including submission to correct errors/ warnings
within the “error correction window” that follows the submission deadline. If revising the cover letter for a
changed/corrected application, include all previously submitted cover letter information. The system only retains
the last cover letter submitted.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
10
PROJECT/PERFORMANCE SITE LOCATION(S) V2-0
Project/Performance Site Primary Location
Box #
Adobe Forms Field
Location
COEUS Section
COEUS
Field Name
Instructions/Notes
I am submitting an
application as an
individual, and not on
behalf of a company,
state, local or tribal
government, academia, or
other type of organization.
Organization
Question
Question # 30
(currently not in COEUS)
No user action required to complete this form
field at this time.
DO NOT check this box. NIH only accepts
applications from organizations.
Proposal Details
Screen
Organization Tab
Performing
Organization
(Institutional COEUS
Data)
Organization Name
No additional user action required to
complete this form field.
DUNS Number
Proposal Details
Screen
Organization Tab
Double click on the
Performing
Organization
↓
Organization-2 Tab
in the Maintain
Organization
window
Duns
No additional user action required to
complete this form field.
Street, City, State, Zip
Code, Congressional
District
Proposal Details
Screen
Organization Tab
Organization Contact
Person
Information is stored in COEUS and
maintained centrally for the University.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
COEUS Tab
11
Project/Performance Site Location #
Box #
Adobe Forms Field
Location
COEUS Section
COEUS Tab
Instructions/Notes
I am submitting an
application as an
individual, and not on
behalf of a company,
state, local or tribal
government, academia,
or other type of
organization.
COEUS
Field Name
Not Required
Not Required
Not Required
No user action required to complete this form
field at this time. DO NOT check this box.
Organization Name
Proposal Details
Screen
Organization Tab
Other
Organization or
Performance Site
The user selected organization or
Rolodex ID details populate the fields.
NOTE: Rolodex must have complete
address for this form to validate
DUNS Number
Proposal Details
Screen
Organization Tab
Double click on the
Other Organization
↓
Organization-2 Tab in
the Maintain
Organization window
Duns
The user selected organization or
Rolodex ID details populate the fields.
NOTE: Rolodex must have complete
address for this form to validate
DUNS number cannot be added for
Performance SITE entries.*
Street, City, State, Zip
Code, Congressional
District
Proposal Details
Screen
Organization Tab
Address/Contact
The user selected organization or
Rolodex ID details populate the fields.
NOTE: Rolodex must have complete
address for this form to validate
Proposal Details
Screen
Organization Tab
Additional
Project/Performance
Sites ≤ 300
Additional
Project/Performance
Sites > 300
Narrative for
Proposal Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Up to 29 distinct locations can be
maintained on this form
Narrative Type:
Performance_Sites
Users must prepare a document
containing the address details for the
sites not able to be detailed on the form.
12
ADDITIONAL USEFUL INFORMATION:
For Other Organizations, the COEUS Organization Table will be searched and the returned results will include:
• Location
• Address
• DUNS Number
• Congressional District. (Modify the district by deleting returned result and adding new congressional district
field)
For Performance Site:
• Location field must be manually entered
• Rolodex is searched to provide address
• Congressional District field must be added and typed in.
(Use Add Cong District to supply additional districts)
Save any entries or updated to the Organization screen.
DUNS NUMBER CANNOT BE ADDED FOR PERFORMANCE SITE ENTRIES (DUNS number entry is OPTIONAL for
performance sites)
NOTE: Maintain ZIP+4 in your Rolodex addresses. If the zip code submitted is only 5 digits, not zip+4, the application
will fail validations at Grants.gov and eRA Commons.
Other Organization vs. Performance Site:
DUNS numbers are not populated for Performance Sites. Performance Sites are populated from Rolodex entries which
do not contain DUNS numbers. Other Organizations are populated from the Organization table, which can maintain the
DUNS number. You may notice a yellow highlight on the empty DUNS number filed when the application is processed at
NIH eRA Commons for Performance Sites. This does not fail validation at either Grants.gov or eRA Commons at this time.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
13
RESEARCH & RELATED OTHER PROJECT INFORMATION V1-3
Box #
Adobe Forms
Field Location
COEUS Section
COEUS Tab
COEUS
Field Name
Instructions/Notes
The YES box must be checked if activities
involving human subjects are planned at any
time during the proposed project at any
Are Human Subjects Proposal Details
Review Type:
performance site, even if the proposed project is
Special Review Tab
Involved?
Screen
Human Subjects
exempt from Regulations for the Protection of
Human Subjects. If no, skip the remaining
questions about Human Subjects.
To answer YES to Human Subjects Involvement: Proposal Details Screen → Special Review Tab. Follow the instructions below to enter
your special review details. COEUS will check the appropriate boxes in items 1 and 1.a, and input the FWA code (The Human Subject
Assurance Number is stored in the Organization Tab – under Proposal Organization).
1. Click the drop-down box in the field labeled Special Review
2. Select the Review Type “Human Subjects”
3. Click the drop-down box in the field labeled Approval and select a status appropriate to the review. IF:
a. The status is Pending, then all required information has been entered. (No date required)
b. The status us Submitted, enter the date of the Regulatory Review in the Application Date field.
c. The status is Approved, then a protocol number must be entered in the Protocol No. field and a date entered into the
Approval Date field.
d. The status is Exempt, the exempt code must be entered in the Comments field. Valid exemption codes are: E1, E2, E3, E4,
e5, E6. If multiple exempt codes are required entries s should be separated by a comma only, NOT spaces (i.e. E1,E2).
1
Exemptions:
Unless otherwise required by department or agency heads, research activities in which the only involvement of human subjects will be in one or more of
the following categories are exempt from this policy:
Exemption (1) - Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as (i)
research on regular and special education instructional strategies, or (ii) research on the effectiveness of or the comparison among instructional
techniques, curricula, or classroom management methods.
Exemption (2) - Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures or
observation of public behavior, unless:
(i) information obtained is recorded in such a manner that human subjects can be identified, directly or through identifiers linked to the subjects; and (ii)
any disclosure of the human subjects' responses outside the research could reasonably place the subjects at risk of criminal or civil liability or be damaging
to the subjects' financial standing, employability, or reputation.
Exemption (3) - Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures, or
observation of public behavior that is not exempt under Exemption 2, if:
(i) the human subjects are elected or appointed public officials or candidates for public office; or (ii) federal statute(s) require(s) without exception that
the confidentiality of the personally identifiable information will be maintained throughout the research and thereafter.
Exemption (4) - Research involving the collection or study of existing data, documents, records, pathological specimens, or diagnostic specimens, if these
sources are publicly available or if the information is recorded by the investigator in such a manner that subjects cannot be identified, directly or through
identifiers linked to the subjects.
Exemption (5) - Research and demonstration projects which are conducted by or subject to the approval of department or agency heads, and which are
designed to study, evaluate, or otherwise examine:
(i) Public benefit or service programs; (ii) procedures for obtaining benefits or services under those programs; (iii) possible changes in or alternatives to
those programs or procedures; or (iv) possible changes in methods or levels of payment for benefits or services under those programs.
Exemption (6) - Taste and food quality evaluation and consumer acceptance studies, (i) if wholesome foods without additives are consumed or (ii) if a
food is consumed that contains a food ingredient at or below the level and for a use found to be safe, or agricultural chemical or environmental
contaminant at or below the level found to be safe, by the Food and Drug Administration or approved by the Environmental Protection Agency or the
Food Safety and Inspection Service of the U.S. Department of Agriculture.
To answer NO to Human Subjects Involvement:
If there are no Human Subjects Special Reviews entered, the question will be answered with a checkmark in the “NO” box.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
14
Box #
Adobe Forms Field
Location
Are Vertebrate
Animals Used
2
COEUS Screen
Proposal Details
Screen
COEUS Field Name
Special Review Type
COEUS
Field Name
Instructions/Notes
Review Type:
Laboratory Animal
Care
The YES box must be checked if activities
involving vertebrate animals are planned at
any time during the proposed project at
any performance site. If no, skip the
remaining questions about Vertebrate
Subject.
To answer YES to Vertebrate Animals Use:
Proposal Details Screen → Special Review Tab.
Follow the instructions below to enter your special review details. COEUS will check the appropriate boxes in items 2 and 2.a, and input
the Animal Welfare Assurance Number (The Animal Welfare Assurance Number is stored in the Organization Tab – under Proposal
Organization).
4. Click the drop-down box in the field labeled Special Review
5. Select the Review Type “Animal Usage”
6. Click the drop-down box in the field labeled Approval and select a status appropriate to the review. IF:
e. The status is Pending, then all required information has been entered. (No date required)
f. The status us Submitted, enter the date of the Regulatory Review in the Application Date field.
g. The status is Approved, then a protocol number must be entered in the Protocol No. field and a date entered into the
Approval Date field.
To answer NO to Vertebrate Animals Usage:
If there are no Animal Use Special Review entered, the question will be answered with a checkmark in the “NO” box.
Note: Consistent with the requirements of the Animal Welfare Act [7 U.S.C. 2131 et seq.] and the regulations promulgated by the
Secretary of Agriculture [9 CFR, 1.1-4.11], NSF requires that proposed projects involving use of any vertebrate animal for research or
education be approved by the submitting organization’s Institutional Animal Care and Use Committee (IACUC) before an award can be
made. IACUC approval must be received prior to an award. Questions regarding this requirement should be directed to the cognizant NSF
Program Officer.
For applications involving the use of vertebrate animals, sufficient information must be provided within the 15-page project
description to enable reviewers to evaluate the choice of species, number of animals to be used, and any necessary exposure of
animals to discomfort, pain or injury.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
15
Box #
3
4a
Adobe Forms Field
Location
COEUS
Screen
COEUS
Tab
Is
proprietary/privileged
information included in
the application?
Does this Project Have
an Actual or Potential
Impact – positive or
negative – on the
environment?
COEUS
Field Name
Instructions/Notes
Is proprietary/privileged
information included in the
application?
If the application includes such information,
check the “YES”, otherwise, check the “NO”
box.
Does this Project Have an
Actual or Potential Impact
on the environment?
4b
If yes, please explain
Please provide a brief
explanation of the actual or
potential impact on the
environment.
4c
If this project has an actual
or potential impact on the
environment, has an
exemption been
authorized or an
Environmental Assessment
(EA) or an Environmental
Impact Statement (EIS)
been performed?
If this project has an actual or
potential impact on the
environment, has an
exemption been authorized or
an Environmental Assessment
(EA) or an Environmental
Impact Statement (EIS) been
performed?
4d
If yes, please explain
5a
Is the research
performance site
designated, or eligible
to be designated, as a
historic place?
5b
(Edit →
Questionnaire)
If yes, please explain
6a
Does this project
involve activities
outside of the United
States or partnerships
with International
Collaborators?
If yes, identify countries
6b
Optional Explanation
6
Questionnaire
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Questions
for
Grants.gov
S2S Forms
Please enter additional details
about the EA or EIS.
Is the research
performance site
designated, or eligible to
be designated, as a historic
place?
Provide a brief explanation for
the research performance site
designated or eligible to be
designated as a historic place.
Does this project involve
activities outside of the
United States or
partnerships with
International
Collaborators?
Identify the countries.
Provide a brief explanation
for involvement with
outside entities.
To respond to the question, check YES, or NO.
If you answered YES, enter an explanation (up
to 55 characters) for the actual or potential
impact on the environment in follow up
question.
To respond to the question, check YES, or NO.
If you answered YES, enter a brief explanation
(up to 55 characters) in the follow up question
and/or upload the information in a separate
file under the “Other Attachments” option.
To upload:
Edit
↓
Narrative
Narrative Type:
Other (please enter attachment title in the
Module Title Field)
To respond to the question, check YES, NO.
If you answered YES, enter a brief explanation
in the follow up question.
To respond to the question, check YES, NO.
If you answered YES, enter the names of the
countries with which international
collaborative activities are involved and enter
brief explanation in the follow up question.
*If you answered yes, applicants to the NIH and
other PHS agencies MUST describe special resources
of the research project, whether similar research is
being done in the United States and whether there
is a need for additional research in his area. Provide
this information in a separate file; attaching is as
Item 12, Other Attachments.
To upload: Edit → Narrative; Narrative Type: Other
Module Title Field: enter “Foreign_Justification”
16
Box #
Adobe Forms Field
Location
COEUS Section
COEUS Tab
COEUS
Field Name
7
Project
Summary/Abstract
Narrative for
Proposal Section
Narrative Type:
Project_Summary
8
Project Narrative
Narrative for
Proposal Section
Narrative Type:
Narrative
9
Bibliography &
References Cited
Narrative for
Proposal Section
Narrative Type:
Bibliography
10
Facilities & Other
Recourses
Narrative for
Proposal Section
Narrative Type:
Facilities
11
Equipment
Narrative for
Proposal Section
Narrative Type:
Equipment
12
Other Attachments
Narrative for
Proposal Section
Narrative Type:
Other
Instructions/Notes
Users must prepare a document containing the
required information and upload it as a pdf file.
*This section must be no longer than 30 lines of
text, and follow the required font and margin
specifications. An abstract which exceeds this
allowable length may be flagged as an error by the
agency upon submission.
System will give an error if over 1 page.
Users must prepare a document containing the
required information and upload it as a pdf file.
*Using no more than two or three sentences,
describe the relevance of this research to public
health. In this section, be succinct and use plain
language that can be understood by a general, lay
audience.
System will give an error if over 1 page.
Users must prepare a document containing the
required information and upload it as a pdf file.
*Unless otherwise noted in an FOA, this section is
required for submissions to NIH and other PHS
agencies.
Users must prepare a document containing the
required information and upload it as a pdf file.
* No special form is required but this section must
be completed and attached for submissions to NIH
and other PHS agencies unless otherwise noted in
an FOA.
Requires a description of how the scientific
environment will contribute to the probability of
success of the project, etc.
Users must prepare a document containing the
required information and upload it as a pdf file.
For each upload, title/description is required.
Users must prepare documents containing the
required information and upload it as a pdf file.
NOTE: COEUS will generate and display Field 12
only when the narrative type “Other” is uploaded in
the proposal, otherwise this field description will
not appear on the COEUS generated form.
Multiple lines will be generated, as requires, for
each upload.
Questions in fields 4, 5, and 6 of this form allow for
optional uploads to this location.
*Please read your Sponsor Specific Opportunity instructions for the required content and page limits for all of the required attachments!
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
17
RESEARCH & RELATED SENIOR/KEY PERSON PROFILE (EXPANDED) V2-0
Box
#
Adobe Forms Field
Location
Profile - Project
Director/Principal
Investigator
COEUS
Section
Proposal
Details Screen
COEUS Tab
Investigator Tab
COEUS
Field Name
Instructions/Notes
PI Checkbox
The individual that has the PI Checkbox
checked off will be the one that will populate
Project Director/Principal Investigator
Section of this form. The PI Contact data
stored in COEUS will populated the required
information.
Use the “Find Person” function to locate the Institute PI in the COEUS Person Data Table.
Use the “Find Rolodex” function to locate non-employee individuals.
In the Proposal Details Screen under the Investigator Tab/Key Person Tab, enter the estimated total project effort in the appropriate %
effort field (% effort over the 12-month period) and check the Multi PI checkbox (if appropriate) prior to saving.
Other field data returned from the search can be modified on the Details Screen (Edit → Proposal Personnel → Double Click on the PI or
click on the PI and go to Edit → Person Details)
Specific contact (phone, fax, commons user name, unit) and degree details may be edited for the submission in the above descried
“Person Details” function for the person.
Fields with white background are editable. Users can enter data in empty fields, or change existing data. Changes will only be made to this
proposal and any copies of this proposal. To revert to the maintained COEUS-Institutional data, delete the investigator and then search
and save the investigator again.
COEUS DATA FOR THE PI WILL AUTOMATICALLY POPULATE FORMS UNLESS MODIFIED IN THE PERSON DETAILS SCREEN
Prefix
N/A
N/A
N/A
This information does not populate the form.
Name information of the individual
responsible for the overall scientific and
technical direction of the project.
Same information as on the SF424 (R&R)
form box 14.
First Name
Middle Name
Last Name
Proposal
Details Screen
Investigator Tab/Key
Person Tab
First Name
Middle Name Last
Name
Suffix
N/A
N/A
N/A
This information does not populate the form.
Proposal
Details Screen
Investigator Tab
↓
Edit → Proposal Personnel
↓
Double Click on the PI
↓
Primary Title
Position/Title of the individual responsible
for the overall scientific and technical
direction of the project.
Field editable in COEUS Premium only.
Position/Title
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
18
Organization Tab in
Person Details Window
Organization Name
Organization Tab
Department/Divisi
on
Investigator Tab
↓
Edit → Proposal Personnel
↓
Double Click on the PI
↓
Organization Tab in
Person Details Window
Street1
Street 2
City
County
State
Province
Country
Zip/Postal Code
Phone Number
E-Mail
Proposal
Details Screen
Fax Number
Credential, e.g.,
agency login
Project Role/Other
Project Role
Category
Investigator Tab
↓
Edit → Proposal Personnel
↓
Double Click on the PI
↓
Contact Info Tab in Person
Details Window
Investigator Tab
↓
Edit → Proposal Personnel
↓
Double Click on the PI
↓
Organization Tab in
Person Details Window
Investigator Tab
↓
Edit → Proposal Personnel
↓
Double Click on the PI
↓
Contact Info Tab in Person
Details Window
Investigator Tab/Key
Person Tab
Proposal
Organization
Organization name of the individual
responsible for the overall scientific and
technical direction of the project.
Defaults to Brown University.
Home Unit
&
Division
Department of the individual responsible for
the overall scientific and technical direction
of the project.
Can be edited by changing the Home Unit #
on the “Person Details Screen” under
“Organization Tab”.
The Division information defaults to the
Investigator’s Department and can be
modified.
Address 1
Address 2
City
County
State/Province
Name
Country
Zip/Postal Code
Address information for the PD/PI. These
fields can be edited.
Note: Make sure the Postal Code is NINE (9)
digits.
Office Phone
Email Address
Field can be edited.
Fax
Field can be edited.
This field can be edited.
Agency Credentials
Check boxes
Or
“Role” Field (Key
Person Tab)
For NIH and other PHS agencies, registration in
the eRA Commons for all PD/PIs is required. The
Commons User Name must be entered here. This is
a required field for applications submitted to NIH
and other PHS agencies. Applications will not pass
agency validation requirements without this field.
For Principal Investigator – under the
Investigator Tab the “PI Checkbox” must be
checked.
Other individuals under the investigator tab
that do not have any boxes checked will be
given Project Role of “Co-Investigator”.
Under the Key Person Tab – the roles of the
individual are typed in the “Role” Field.
Highest academic or professional degree of
credentials of the PD/PI.
Field can be edited.
Investigator Tab
↓
Degree Type
Edit → Proposal Personnel
↓
Select the Individual
Year the highest degree or other credential
↓
Degree Year
Graduation Date
was obtained.
Edit → Degree Info
Field can be edited.
Degree Details Window
Opens
To Maintain Degree Details in COEUS Premium:
Select Edit → Proposal Personnel; Select the Person requiring revisions or entries; Select Edit → Degree Info.
Click Add to enter a new Degree; complete the entries and the click OK to save. Repeat if more than one degree is needed.
Degree Type
To Maintain Degree Details in COEUS Lite:
On the Details Screen, select Add Degree; Select a Degree Type from the drop-down list; Enter the Degree, Graduation Year, and School
in the fields provided. Repeat is more than one degree is needed. Save.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
19
Attach Biographical
Sketch
Attach Current &
Pending Support
Proposal
Details Screen
Investigator Tab
↓
Edit → Proposal
Personnel;
Proposal Personnel
Screen
↓
Edit
↓
Add Module
Module Document
Type: Biosketch
Module Document
Type: Current and
Pending
To Upload the Biographical Sketch and
Current and Pending Support:
Select Edit → Proposal Personnel; Select the
Person requiring the attachment; Select Edit
→ Add Module. Select Biosketch from the
Document Type drop-down list.
Click on the Description Field and enter a
name for the attachment, then select Edit →
Upload Attachment; select the appropriate
document to upload.
*Please read your Sponsor Specific Opportunity instructions for the required content and page limits for all the required attachments!
ADDITIONAL SENIOR AND KEY PERSONS
The Entries for all the Investigators and Key Persons are similar to the Principal Investigator requirements.
Follow the instructions for maintaining the PI (above) and refer to the instructions in your selected funding opportunity
and/or sponsor submission guidelines for specific requirements.
IF YOU WOULD LIKE TO ARRANGE THE PERSONNEL IN A SPECIFIC ORDER PLEASE GO TO:
PROPOSAL PERSONNEL WINDOW AND USE THE
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
20
PHS 398 COVER PAGE SUPPLEMENT V2-0
Box #
1
Adobe Forms Field
Location
COEUS Section
COEUS Tab
Prefix
N/A
N/A
First Name
Middle Name
Last Name
Proposal Details
Screen
Investigator Tab
Suffix
N/A
N/A
Questionnaire
Agency-Defined Phase
III Clinical Trial
(Edit →
Questionnaire)
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Questions for
Grants.gov S2S
Forms
Instructions/Notes
Does not populate the form.
First Name
Middle Name
Last Name
This form will be completed by COEUS for
each individual listed in the Investigator Tab
(For each co-PD/PI).
Does not populate the form.
Does this
project include a
Clinical Trial?
Clinical Trial?
2
COEUS
Field Name
Does the project
include a Phase
III clinical trial?
Check “YES” or “NO” to indicate whether the
project is a clinical trial.
Check “YES” or “NO” to indicate whether the
project is an NIH-defined Phase III Clinical
trial.
(An NIH-defined Phase III clinical trial is a broadly
based prospective Phase III clinical investigation,
usually involving several hundred or more human
subjects, for the purpose of either evaluating an
experimental intervention in comparison with a
standard or control intervention or of comparing
two or more existing treatments. Often the aim of
such investigation is to provide evidence leading to
a scientific basis for consideration of a change in
health policy or standard of care. The definition
includes pharmacologic, non-pharmacologic, and
behavioral interventions given for disease
prevention, prophylaxis, diagnosis, or therapy.
Community trials and other population-based
intervention trials are also included.
21
Box #
3
4
Adobe Forms Field
Location
*Disclosure Permission
Statement
*Program Income
COEUS Section
Questionnaire
(Edit →
Questionnaire)
Display Budget for
Proposal Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
COEUS Tab
Questions for
Grants.gov S2S
Forms
Edit
↓
Project Income
COEUS
Field Name
Instructions/Notes
Disclosure
Permission
Statement
If this application does not result in an awards, is
the Government permitted to disclose the title of
the proposed project, and the name, address,
telephone number and e-mail of the official signing
for the applicant organization, to organizations that
may be interested in contacting you for further
information?
Check “YES” or “NO” to indicate whether disclosure
permission is granted.
Income Details
Enter Income and Description for each project
period with income. If application is funded,
the Notice of Grant Award will provide
specific instructions regarding the use of such
income.
The number of program income budget
periods must be less than or equal to the
number of periods included in the budget.
22
Box #
Adobe Forms Field
Location
COEUS Section
COEUS Tab
COEUS
Field Name
Questions for
Grants.gov S2S
Forms
Does the
proposed
project involve
human
embryonic stem
cells?
Can a specific
stem cell line be
referenced at
this time? If
stem cells will
be used, but a
specific line
cannot be
referenced at
the time of
application
submission,
include a
statement that
one from the
registry will be
used.
List the
registration
number of the
specific cell
line(s) from the
stem cell
registry
Human Embryonic Stem
Cells
5
Specific stem cell line
cannot be referenced at
this time. One from the
registry will be used.
Questionnaire
(Edit →
Questionnaire)
Cell Lines
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Instructions/Notes
Check “YES” or “NO” to indicate whether
Human Embryonic Stem Cells are used.
Check “YES” or “NO”.
If so, list the 4-digit registration numbers of
the specific line(s) from the NIH Human
Embryonic Stem Cell Registry in the follow up
question.
If a specific line cannot be referenced at the
time of application submission, check the box
that states “Specific stem cell line cannot be
referenced at this time. One from the registry
will be used.”
Error if provided human embryonic stem cell
lines are not listed at
http://grants.nih.gov/stem_cells/registry/cu
rrent/htm at time of submission.
New form allows for collection of up
to 200 stem cell lines (previous limit was 20)
23
Box #
Adobe Forms
Field Location
COEUS Section
*Inventions and
Patents
Questionnaire
6
(Edit →
Questionnaire)
COEUS Tab
COEUS
Field Name
Instructions/Notes
Questions for
Grants.gov
S2S Forms
Is this a Renewal Application?
Check “No” if no inventions were
conceived or reduced to practice
during the course of work under this
project.
Check “Yes’ if any inventions were
conceived or reduced to practice
during the previous period of support
If “Yes” indicate Yes or No as to
whether this information has been
reported preciously to the PHS or to
the applicant organization official
responsible for patent matters.
For Renewals ONLY:
Check “YES” if there are inventions
and they have been previously
reported;
Check “NO” if inventions have not
been previously report;
Check “N/A” is no inventions at all
*Previously
Reported
Box #
Adobe Forms Field
Location
7
Change of principal
investigator / program
director
Name of former
principal investigator /
program director
COEUS
Section
Questionnaire
(Edit →
Questionnaire)
Change of Grantee
Institution
Name of former
institution
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
COEUS Tab
Questions for
Grants.gov S2S
Forms
COEUS
Field Name
Instructions/Notes
Does this application reflect a
change in principal
investigator/program director
from that indicated on a
previous application?
Check “YES” or “NO”.
If ‘YES’ complete the follow up question.
Search and select the former
PD/PI
Does this application reflect a
change in grantee institution
from that indicated on a
precious application?
Search and select the former
Institution from the
Organization records.
Check “YES” or “NO”.
If ‘YES’ complete the follow up question.
24
PHS 398 RESEARCH PLAN V2-0
Box #
Adobe Forms Field
Location
1.
COEUS Section
COEUS
Tab
COEUS
Field Name
Narrative Type:
PHS_ResearchPlan_Intro
ductionToApplication
Introduction to
Application
Instructions/Notes
For Resubmissions or Revisions only.
Users must prepare a document containing
the required information and upload it as a
pdf file.
Limited to ONE page unless specified in the
FOA.
NOTE: Introduction of Resubmission applications
for R25 applications is limited to THREE pages.
2.
Specific Aims
Narrative for
Proposal Section
Narrative Type:
PHS_ResearchPlan_Speci
fic Aims
(Edit → Narrative)
3.
*Research
Strategy
Narrative Type:
PHS_ResearchPlan_Rese
arch Strategy
4.
Progress Report
Publication List
Narrative
Type:PHS_ResearchPlan_
ProgressReportPublicatio
nList
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Users must prepare a document containing
the required information and upload it as a
pdf file.
Limited to ONE page.
Users must prepare a document containing
the required information and upload it as a
pdf file.
Organize in the following order: Significance,
Innovation, and Approach.
Follow the page limits for the Research
Strategy in the instructions or the specific
FOA.
For Renewal Applications only.
Users must prepare a document containing
the required information and upload it as a
pdf file.
25
Human Subject Sections
Box #
Adobe Forms Field
Location
5.
Inclusion of Women
and Minorities
7.
Inclusion of
Children
Other research Plan Sections
Vertebrate Animals
COEUS Tab
COEUS
Field Name
Narrative Type:
PHS_ResearchPlan_
ProtectionOfHuman
Subjects
Narrative Type:
PHS_ResearchPlan_I
nclusionOfWomenA
ndMinorities
Narrative Type:
PHS_ResearchPlan_I
nclusionOfChildren
Protection of
Human Subjects
6.
8.
COEUS Section
Narrative for
Proposal Section
Narrative Type:
PHS_ResearchPlan_
VertebrateAnimals
(Edit → Narrative)
Instructions/Notes
Users must prepare a document containing the
required information and upload it as a pdf file.
This section is required for applicants answering
“yes” to the question “Are human subjects
involved?” on the R&R Other Project Information
form and the research does not fall under Exemption
4.
Users must prepare a document containing the
required information and upload it as a pdf file.
If Vertebrate Animals are involved in the project,
address each of the five points listed in the PHS SF424
(R&R) Adobe Form Version C Application Guide
Users must prepare a document containing the
required information and upload it as a pdf file.
9.
Selected Agent
Research
10. Multiple PD/PI
Leadership Plan
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Narrative Type:
PHS_ResearchPlan_
SelectedAgentResea
rch
Select Agents are hazardous biological agents and
toxins that have been identified by DHHS or USDA as
having the potential to pose a severe threat to public
health and safety, to animal and plant health, or to
animal and plant products. CDC maintains a list of
these agents. See
http://www.cdc.gov/od/sap/docs/salist.pdf.
Narrative Type:
PHS_ResearchPlan_
MultiplePILeadershi
pPlan
Users must prepare a document containing the
required information and upload it as a pdf file.
For applications designating multiple PD/PIs, a
leadership plan must be included.
26
Narrative Type:
PHS_ResearchPlan_
ConsortiumContract
ualArrangements
11. Consortium/Contrac
tual Arrangements
Users must prepare a document containing the
required information and upload it as a pdf file.
Explain the programmatic, fiscal, and administrative
arrangements to be made between the applicant
organization and the consortium organization(s).
Users must prepare a document containing the
required information and upload it as a pdf file.
Narrative Type:
PHS_ResearchPlan_
LettersOfSupport
12. Letters of Support
Attach all appropriate letters of support, including
any letters necessary to demonstrate the support of
consortium participants and collaborators such as
Senior/Key Personnel and Other Significant
Contributors included in the grant application.
Users must prepare a document containing the
required information and upload it as a pdf file.
13. Resource Sharing
Plan(s)
Narrative for
Proposal Section
Appenidx
(Edit → Narrative)
14. Appendix (if
applicable)
Narrative Type:
PHS_ResearchPlan_
ResouceSharingPlan
s
Narrative Type:
PHS_ResearchPlan_
Appendix
NIH considers the sharing of unique research
resources developed through NIH-sponsored research
an important means to enhance the value and further
the advancement of the research. When resources
have been developed with NIH funds and the
associated research findings published or provided to
NIH, it is important that they be made readily
available for research purposes to qualified
individuals within the scientific community.(Data
Sharing Plan, Sharing Model Organisms, Genome
Wide Association Studies)
Users must prepare a document containing the
required information and upload it as a pdf file.
The Narrative Type requires Description Title in
the “Module Title” Field. (Do NOT use any
special characters or spaces in make you type
in COEUS)
A maximum of 10 PDF attachments is allowed in the
Appendix. If more than 10 appendix attachments are
needed, combine the remaining information into
attachment #10. Note that this is the total number of
appendix items, not the total number of publications.
A summary sheet listing all of the items included in
the appendix is encouraged but not required. When
including a summary sheet, it should be included in
the first appendix attachment.
*Please consult the sponsor instructions for your specific opportunity regarding the content requirements and the page limits for all the
uploaded attachments.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
27
RESEARCH & RELATED BUDGET V1-3
TIPS:
To preview what budget categories you cost elements are mapped under use the following feature located under menu item:
View
↓
Customize
Click the “Grouped By Category” option and then click on the “Apply” button.
You will be able to view the budget period in the Category View:
OR
Check the “Category” box in Show Columns, and then click on the “Apply”
button.
(You will most likely need to resize the columns displayed in your window to see the
Category Column)
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
28
Box #
Adobe Forms Field
Location
Organizational DUNS
Name of Organization
Budget Type
Start Date
End Date
A.
COEUS Section
COEUS Tab
COEUS
Field Name
Proposal Details
Screen
Organization
Tab
Proposal Organization
N/A
N/A
N/A
Budget for
Proposal Screen
Period 1 Tab
Start Date
End Date
Instructions/Notes
Users do not need to enter. The University
Organization Data is stored in COEUS and
maintained centrally for the University.
COEUS defaults to “Project”
Requested/Proposed start date for budget
period.
Senior/Key Person
First Name
Middle Name
Last Name
Budget for
Proposal Screen
Project Role
Proposal Details
Screen
Investigator
Tab/Key Person
Tab
Budget for
Proposal Screen
Base Salary
Cal. Months
Acad. Months
Sum. Months
Budget for
Proposal Screen
Budget for
Proposal Screen
Period 1 Tab
Edit →
Persons
“Budget
Persons” opens
Edit →
Persons
“Budget
Persons” opens
Period 1 Tab
Click on the line item
category the Senior/Key
Person falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
(Senior/Key Person should
be listed there)
Budget for
Proposal Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Period 1 Tab
•
•
Select the line item category and
go to “Items” on the menu bar
and select “Personnel Budget”
Click on the “Add” button and
select the individual they want to
add and click “OK”. The person
will be added to the “Personnel
Budget Details” window for that
specific line item.
Investigator Tab: PI Co-PI or
Co-Investigator
Key/Person Tab:
“Role” field
Under the Key/Person Tab, the assigned
role in the “Role” Field will populate this
field.
Individuals who are under the Investigator
Tab and who are not assigned a PI or Co-PI
role will default to a Co-Investigator Role.
Base_salay_px
There is a Base_salary_p field for every
year of the project for every person listed
in the Budget Persons Window.
The base salary specified in these fields
will populate the corresponding year the
budget is requested for.
Click on the line item
category the Senior/Key
Person falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
The information is computed
from the following fields:
Start Date, End Date, Period,
%Charged, %Effort
Requested Salary
To add individual to a line category users
need to:
Click on the line item
category the Senior/Key
Person falls under
COEUS automatically computes the Cal.
Months, Acad. Months, and Sum. Months
based on the information provided in the
fields (Start Date, End Date, Period,
%Charged, %Effort) in the “Personnel
Budget Details” window.
COEUS automatically calculates this
number based on the information
provided by the user [Base Salary (Budget
29
Fringe Benefits
Budget for
Proposal Screen
Funds Requested
Budget for
Proposal Screen
Period 1 Tab
Period 1 Tab
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
↓
“Salary” Field
Click on the line item
category the Senior/Key
Person falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
↓
“Cost” Field under the
Employee Benefits line
(bottom of the screen)
Click on the line item
category the Senior/Key
Person falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
↓
“Salary” field + “Cost” field
[under the Employee
Benefits line (bottom of the
screen)]
Persons Window), Start Date, End Date,
Period, %Charged, %Effort (Personnel
Budget Details Window)].
COEUS automatically calculates this
number based on the rates stored in
COEUS and the information provided by
the user [Base Salary (Budget Persons
Window), Start Date, End Date, Period,
%Charged, %Effort (Personnel Budget Details
Window)]
This number is computed by COEUS by
adding the “Salary” field and the “Cost”
field [under the Employee Benefits line
(bottom of the screen)] for the individual.
Follow the Instructions above for all other Senior/Key Personnel
Total Funds requested
for all Senior/Key
Persons in the attached
file
Narrative for
Proposal Screen
Total Senior/Key
Persons
Budget for
Proposal Screen
Additional Senior/Key
Persons (Attachment)
Narrative for
Proposal Screen
Period 1 Tab
Narrative Type:
Additional_Key_Persons
Total Salary and Fringe
Requested for Individuals
included in that
attachment
Click on the lines item
categories the Senior/Key
Persons fall under
↓
Items → Personnel Budget
↓
“Personnel Budget Details”
window opens up
↓
The total of “Salary” field +
“Cost” field for all
Senior/Key Person
included in the budget
Narrative Type:
Additional_Key_Persons
If your COEUS budget includes/lists more
than 8 Senior/Key Person, COEUS will
automatically calculate their TOTAL salary
and fringe and populate that number in
this field on the Grants.gov form.
COEUS automatically calculates this
number by totaling the funds requested
for all Senior/Key Person.
If there are more than 8 Senior/Key Person
included, COEUS will AUTOMATICALLY
generate this attachment and include in the
budget.
*If you have more than 8 Senior/Key Person, EVRY TIME you preview the Grants.gov budget Forms, COEUS will generated a new attachment for
additional senior/key person; however it will not delete the previously generated Additional Senior/Key person attachment. You have to go to
the Narrative section and delete the modules that you do not need so that the correct attachment is included with the budget.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
30
Box #
B.
Adobe Forms Field
Location
COEUS
Section
COEUS
Tab
COEUS
Field Name
Instructions/Notes
Quantity Field
Number of personnel in that category.
COEUS automatically totals the number
of individuals that fall under that
category and populates that number in
this field.
Other Personnel
Post-Doctoral Associates
Number of
Personnel
Cal. Months
Acad. Months
Sum. Months
Requested Salary
Budget for
Proposal
Screen
Fringe Benefits
Funds Requested
Period 1
Tab
Click on the line item category the PostDoctoral Associate falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details” window opens
up
The information is computed from the
following fields: Start Date, End Date,
Period, %Charged
Click on the line item category the PostDoctoral Associate falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details” window opens
up
↓
“Salary” Field
Click on the line item category the PostDoctoral Associate falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details” window opens
up
↓
“Cost” Field under the Employee Benefits
line (bottom of the screen)
Click on the line item category the PostDoctoral Associate falls under
↓
Items → Personnel Budget
↓
“Personnel Budget Details” window opens
up
↓
“Salary” field + “Cost” field (Employee
Benefits line)
COEUS automatically computes the Cal.
Months, Acad. Months, and Sum.
Months based on the information
provided in the fields (Start Date, End
Date, Period, %Charged, %Effort) in the
“Personnel Budget Details” window.
The numbers in the fields represent the
total for all the individuals in that line
category.
COEUS automatically calculates this
number based on the information
provided by the user [Base Salary
(Budget Persons Window), Start Date,
End Date, Period, %Charged, %Effort
(Personnel Budget Details Window)].
The number is the field represents the
total Requested Salary for all the
individuals who are in that line category.
COEUS automatically calculates this
number based on the rates stored in
COEUS and the information provided by
the user [Base Salary (Budget Persons
Window), Start Date, End Date, Period,
%Charged, %Effort (Personnel Budget
Details Window)].
The number is the field represents the
total Fringe Benefits for all the
individuals who are in that line category.
This number is computed by COEUS by
adding the “Salary” field and the “Cost”
field [under the Employee Benefits line
(bottom of the screen)] for the
individual.
The number is the field represents the
total Funds Requested for all the
individuals who are in that line category.
*Follow the Instructions above for the rest of the “Other Personnel” (Graduate Students, Undergraduate Students, Secretarial/Clerical, other)
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
31
Total Number
Other Personnel
Total of Quantity Field
COEUS automatically totals the number
of individuals in the budget that fall
under the “Other Personnel” category
and populates that number in this field.
Total Other
Personnel
Click on the lines item categories the Other
Personnel fall under
↓
Items → Personnel Budget
↓
“Personnel Budget Details” window opens
up
↓
The total of “Salary” field + “Cost” field for
all Other Personnel included in the budget
COEUS automatically calculates this
number by totaling the funds requested
for all “Other Personnel”
Total of all line items that fall under the
salary category
COEUS automatically calculates this
number by totaling the funds requested
for ALL personnel in the budget.
Budget for
Proposal
Screen
Total Salary,
Wages and Fringe
Benefits (A+B)
Box #
C.
Adobe Forms Field
Location
Equipment Description
COEUS
Section
Period 1
Tab
COEUS Tab
COEUS
Field Name
Instructions/Notes
The description for equipment line item MUST be
entered in COEUS. This description will populate
on the Grants.gov detail budget form.
Budget
for
Per NIH: Equipment is defined as an item of
Period 1 Tab
Proposal
property that has an acquisition cost of $5,000 or
Equipment Line Item –
Screen
Funds Requested
more (unless the organization has established
Cost Field
lower levels) and an expected service life of more
than one year.
Follow the above instructions for all other equipment as all Equipment must be budgeted using individual line items for EACH piece of equipment
with a description entered in the description field.
Equipment Line Item –
Description Field
Equipment item
If you plan on purchasing more than 10 pieces of equipment and list all of them individually, COEUS will list 10 pieces of equipment on the Grants.gov form only.
Anything else will be included in an attachment generated by COEUS. Equipment listed in the attachment is selected randomly by COEUS and not in the order that it
was entered in the system.
Total funds requested
for all equipment
listed in the attached
file
Narrative
for
Proposal
Screen
Total Equipment
Budget
for
Proposal
Screen
Period 1 Tab
Narrative Type:
Additional_Equipment
Total funds requested for
the additional equipment
listed in the attachment
Total funds requested for all equipment listed in
the attached file. Dollar amount for each item
should exceed $5000. In Brown’s case the amount
for each item should exceed $3000.
Total of all Cost fields
under every Equipment
Line Item
This number is computed by COEUS by adding all
the costs in every equipment line category.
If the space provided cannot accommodate all the
equipment proposed, attach a file listing each additional
Additional Equipment
Narrative Type:
item and the funds requested.
Attachment
Additional_Equipment
COEUS will automatically generate this attachment if
more than 10 pieces of equipment are listed in the
budget.
*If you have more than 10 Equipment items, EVRY TIME you saved the budget, COEUS will generated a new attachment for additional Equipment; however it will
not delete the previously generated Additional Equipment attachment. You have to go to the Narrative section and delete the modules that you do not need so
that the correct attachment is included with the budget.
Narrative
for
Proposal
Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
32
Box #
D.
1
Adobe Forms Field
Location
Travel
COEUS Section
COEUS Tab
Travel Domestic Line Item –
Cost Field
Domestic Travel Costs
2
Foreign Travel Costs
Budget for
Proposal
Screen
Period 1 Tab
Travel Foreign Line Item –
Cost Field
Travel Domestic + Travel
Foreign Line Items – Costs
Fields
Total Travel Cost
E.
COEUS
Field Name
Instructions/Notes
Identify the total funds requested for
domestic travel. Domestic travel
includes Canada, Mexico, and US
possessions.
Enter the total funds requested for
foreign travel. Foreign travel includes
any travel outside of North America
and/or US possessions.
This number is computed by COEUS by
adding all the costs for all travel.
Participant/ Trainee Support Costs
1
Tuition/Fees/health
Insurance
2
Stipends
3
Travel
4
Subsistence
5
Other
NSF Participant Costs –
Tuition Line Item
Budget for
Proposal
Screen
Number of
Participants/Trainees
Total
participants/Trainee
Support Costs
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
NSF Participant Costs –
Stipend Line Item
NSF Participant Costs – Travel
Line Item
Period 1 Tab
NSF Participant Costs – Other
Line Item
Total of all the NSF
Participant Cost Line Items
List total funds requested for
Participant/Trainee Tuition/Fees/Health
Insurance.
List total funds requested for
Participant/Trainee Stipends.
List total funds requested for
Participant/Trainee Travel.
List total funds requested for
Participant/Trainee Subsistence.
List and describe any other participant
trainee funds requested.
List the total number of
participants/trainees.
Total Funds requested for all trainee
costs.
33
Box #
F.
1
2
3
4
5
Adobe Forms Field
Location
Other Direct Costs
COEUS Section
COEUS Tab
COEUS
Field Name
Materials and Supplies
Total Costs of all Line
Items that fall under the
Materials and Supplies
Category
Publication Costs
Total Costs of all Line
Items that fall under the
Publication Costs
Category
Consultants Services
Total Costs of all Line
Items that fall under the
Consultants Services
Category
ADP/Computer
Services
Total Costs of all Line
Items that fall under the
ADP/Computer Services
Category
Subawards/Consortium
/Contractual Costs
Budget for
Proposal
Screen
Period 1 Tab
Total Costs of all Line
Items that fall under the
Subawards/Consortium
/Contractual Costs
Category
Equipment or Facility
Rentals/User Fees
Total Costs of all Line
Items that fall under the
Equipment or Facility
Rentals/User Fees
Category
7
Alterations and
Renovations
Total Costs of all Line
Items that fall under the
Alterations and
Renovations Category
8 -10
Other
Total Costs of all Line
Items that fall under the
Other Costs Category
6
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Instructions/Notes
In the budget justification, indicate general
categories such as glassware, chemicals, animal
costs, including an amount for each category.
Categories less than $1,000 are not required to
be itemized.
The proposal budget may request funds for the
costs of documenting, preparing, publishing, or
otherwise making available to others the
findings and products of the work conducted
under the award. In the budget justification
include supporting information.
In the budget justification, identify each
consultant, the services he/she will perform,
total number of days, travel costs, and the total
estimated costs.
The cost of computer services, including
computer-based retrieval of scientific, technical
and education information may be requested.
In the budget justification, include the
established computer service rates at the
proposing organization if applicable.
List total funds requested for 1) all
subaward/consortium organization(s) proposed
for the project and 2) any other contractual
costs proposed for the project.
This line item should include both direct and
indirect costs for all subaward/consortium
organizations.
List total funds requested for equipment or
facility rental/user fees. In the budget
justification, identify each rental user fee and
justify.
In the budget justification, itemize by category
and justify the costs of alterations and
renovations including repairs, painting, removal
or installation of partitions, shielding, or air
conditioning. Where applicable, provide the
square footage and costs.
Add text to describe any “other” direct costs
not requested above. Use the budget
justification to further itemize and justify.
Use lines 8-10 for such costs as patient care and
tuition remission. If requesting patient care
costs, request inpatient and outpatient costs
separately
34
Box #
G.
Adobe Forms Field
Location
Direct Costs
Total Direct Costs (A
thru F)
H.
Indirect Costs
COEUS
Section
COEUS Tab
COEUS
Field Name
Instructions/Notes
Budget for
Proposal
Screen
Period 1 Tab
Direct Cost Field
COEUS automatically calculates this number
based on the information provided by the user
and the information stored in COEUS.
Indirect Cost Type
Indirect Cost Rate (%)
Budget for
Proposal
Screen
Summary Tab
OH Rate Type
Rates
↓
Rates for Proposal
Applicable Rate Field
This number is the total
of all items that are NOT
classified as excluded
from the F&A costs
calculations.
COEUS computes this number by summing all
the items (salary, fringe, supplies, etc.) that are
not classified as excluded from the F&A costs
calculation.
Indirect Cost Field
COEUS automatically calculates this number based
on the information and rates stored in COEUS and
the information provided by the user.
Organization Tab
(Double click on the
Proposal Organization)
↓
Organization 3 Tab
Cognizant Auditor Field
(double click on the
name to get the contact
information)
Users do not need to enter. The Data is stored in
COEUS and maintained centrally for the
University.
Period 1 Tab
Total Cost Field
COEUS automatically calculates this number based
on the information stored in COEUS and the
information provided by the user.
N/A
N/A
Currently not mapped in COEUS
Indirect Cost Base ($)
Period 1 Tab
Funds Requested ($)
Total Indirect Costs
Cognizant Federal
Agency (Agency Name,
POC name, and POC
Phone Number)
I.
Proposal
Details Screen
J.
Total Direct and Indirect Costs
Total Direct and
Budget for
Indirect Institutional
Proposal
Costs (G+H)
Screen
Fee
K.
Budget Justification
Fee Funds Requested
N/A
Indicate the type of cost (e.g., Salary & Wages,
Modified Total Direct Costs, or Other [explain]).
Also indicate if Off-site. If more than one
rate/base is involved, use separate lines for
each.
The Rates are stored in COEUS and maintained
centrally for the University. User must select
the appropriate rates to be applied from the
“Rates for Proposal” Screen. The rates can be
modified by going into the “Rates for Proposal”
Screen and typing over the rates that are
already in there.
Use the budget justification to provide the
additional information requested in each
Attach Budget
budget category identified above and any
Justification
other information the applicant wishes to
submit to support the budget request.
*Follow the instructions described above for the rest of the Periods that you have requested funding for!
Narrative for
Proposal
Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Narrative Type:
S2S_Budget_Justificati
on
35
Box #
A
B
Adobe Forms Field
Location
Senior/Key Person
Other Personnel
COEUS Section
COEUS Tab
COEUS
Field Name
Budget for
Proposal
Screen
Total Tab
Total of all the “Total” fields of
all the line items that fall under
this category
Total Tab
Total of all the “Total” fields of
all the line items that fall under
the Senior/Key Person and
Other Personnel categories
plus the Employee Benefits
Lines
Total Number Other
Personnel
Total Salary, Wages and
Fringe Benefits (A+B)
Budget for
Proposal
Screen
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Instructions/Notes
All values on this form are autocalculated. They present the
summations of the amounts that you
have entered previously for each of
the individual budget periods.
Therefore, no data entry is allowed or
required, in order to complete this
“Cumulative Budget” section.
If any of the amounts displayed on
this form appears to be incorrect, you
may correct it by adjusting one or
36
C
Equipment
Travel
D
Domestic Travel
Budget for
Proposal
Screen
Total Tab
Budget for
Proposal
Screen
Total Tab
Foreign Travel
Tuition/Fees/health
Insurance
Stipends
E
Travel
Subsistence
Other
Total of all the “Total” fields of
all the Equipment line items
Total of all the “Total” fields of
all the Travel line items
“Total” field of the Travel
Domestic line item
“Total” field of the Travel
Foreign line item
“Total” field of the
Tuition/Fees (Fellow/Trainee)
line item
“Total” field of the Stipends
(Fellow/Trainee) line item
“Total” field of the Travel
(Fellow/Trainee) line item
“Total” field of the Subsistance
(Fellow/Trainee) line item
“Total” field of the Other
(Fellow/Trainee) line item
The number of Participants/Trainees
that can be entered has been
increased from 999 to 9999.
Number of
participants/Trainees
F
Materials and Supplies
Total of all the “Total” fields of
all the line items that fall under
this category
Publication Costs
Total of all the “Total” fields of
all the line items that fall under
this category
Consultant Services
ADP/Computer Services
Budget for
Proposal
Screen
Subawards/Consortium
/Contractual Costs
Equipment or Facility
Rental/User fees
Alteration and
Renovations
G
Other 1
Other 2
Other 3
Direct Costs (A thru F)
H
Indirect Costs
I
Total Direct and
Indirect Costs (G+H)
J
more of the values that contribute to
that total. To make any such
adjustments, you will need to revisit
the appropriate budget period, to
enter corrected values.
Fee
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Total Tab
All values on this form are autocalculated. They present the
summations of the amounts that you
have entered previously for each of
the individual budget periods.
Therefore, no data entry is allowed or
required, in order to complete this
“Cumulative Budget” section.
If any of the amounts displayed on
this form appears to be incorrect, you
may correct it by adjusting one or
more of the values that contribute to
that total. To make any such
adjustments, you will need to revisit
the appropriate budget period, to
enter corrected values.
Total of all the “Total” fields of
all the line items that fall under
this category
Total of all the “Total” fields of
all the line items that fall under
this category
Total of all the “Total” fields of
all the line items that fall under
this category
Total of all the “Total” fields of
all the line items that fall under
this category
Total of all the “Total” fields of
all the line items that fall under
this category
Total of all the “Total” fields of
all the line items that fall under
this category
“Total” field of the OH - MTDC
line item
“Total” field of the Total line
item
37
PHS 398 MODULAR BUDGET V1-2
Modular budgets are applicable to certain research grant applications from domestic organizations requesting $250,000
or less per year for direct costs. International organizations and others that do not fall under this definition should use
the detailed budget forms.
Consortium/contractual F&A costs are not factored into the direct cost limit. They may be requested in addition to
the $250,000 limit. Modular budgets are simplified; therefore, detailed categorical information is not to be submitted
with the application. The modular budget is applicable only to R01, R03, R15, R21, and R34 applications. Note AHRQ
does not accept modular budgets.
For all modular budgets, request total direct costs (in modules of $25,000) reflecting appropriate support for the
project. There will be no future year escalations. A typical modular grant application will request the same number of
modules in each year. Provide an additional narrative budget justification for any variation in the number of modules
requested.
COEUS BUILDS THE MODULAR BUDGET FROM THE DETAILED BUDGET CREATED; THEREFORE THE DETAILED BUDGET IS ENTERED FIRST.
Modular Budget Expenses are mapped to the Coeus Modular Budget screen from the Detailed Budget Version marked
as Final. Modular expenses can be manually entered, or synchronized from the detailed budget.
Adobe Forms Field
Location
Budget Period 1
Box #
Start Date
End Date
A.
COEUS Section
Budget for
Proposal Screen
COEUS Tab
COEUS
Field Name
Instructions/Notes
Period 1 Tab
Start Date
End Date
Requested/Proposed start date for budget
period.
This information is coming from the
detailed budget that was entered.
Direct Costs
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
38
Direct Cost less
Consortium F&A
Direct Cost less
Consortium F&A
Budget for
Proposal Screen
Consortium F&A
Edit
↓
Modular Budget
(Period 1 Tab)
Total Direct Costs
B.
Consortium F&A
Total Direct Costs
Summary of the direct cost line items
excluding subcontracts indirect (with Brown
F&A and without Brown F&A) for that
period. Total is rounded up to the nearest
$25,000.
This field can be edited.
Total F&A costs included in the subcontract
budgets for that period. (Not rounded)
This field can be edited.
COEUS automatically calculates this by
adding the Direct Cost less Consortium F&A
field + Consortium F&A field.
Indirect Costs
Indirect Cost Type
Indirect Cost Type
Indirect Cost Rate (%)
IDC Rate (%)
Indirect Cost Base ($)
Budget for
Proposal Screen
Edit
↓
Modular Budget
(Period 1 Tab)
Funds Requested ($)
Funds Requested
Cognizant agency
(Agency Name, POC
Name and Phone
Number)
Proposal Details
Screen
Indirect Cost Rate
Agreement Date
Proposal Details
Screen
Total Indirect Costs
Total Direct and
Indirect Costs (A+B)
Funds Requested ($)
IDC Base
Budget for
Proposal Screen
Organization Tab
(Double click on
the Proposal
Organization and
Maintain
Organization
Window opens)
↓
Organization 3 Tab
Cognizant Auditor
Field (double click
on the name to get
the contact
information)
Organization Tab
(Double click on
the Proposal
Organization and
Maintain
Organization
Window opens)
↓
Organization 3 Tab
Edit
↓
Modular Budget
(Period 1 Tab)
Populated based on the detailed budget.
Indicates the type of IDC base.
This field can be edited.
Populated based on the detailed budget.
Indicates the rate of indirect cost applied
This field can be edited.
Total of the direct costs line items that
accrue IDC.
COEUS populates this field with the IDC
Base from the Detailed budget. This field
should be modified to be the IDC Base
calculated from the Modular Budget.
This is the Indirect Costs requested. COEUS
automatically calculates this number based
on the information provided.
Cognizant Auditor
Field
Users do not need to enter. The Data is
stored in COEUS and maintained centrally
for the University.
Indirect Cost Rate
Agreement Field
Users do not need to enter. The Data is
stored in COEUS and maintained centrally
for the University.
Total Indirect Costs
Total of all the Indirect Costs Funds
Requested
Auto calculated by COEUS.
Funds Requested
Total of the Total Direct Costs + Total of
Indirect Costs.
Auto-calculated by COUES.
*Follow these instructions for all other Periods that the funding is requested for!
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
39
Box #
1.
Adobe Forms Field
Location
COEUS Section
COEUS Tab
COEUS
Field Name
Edit
↓
Modular Budget
(Cumulative Tab)
Total Direct Cost
less Consortium
F&A for Entire
Project Period
Total Consortium
F&A for Entire
Project Period
Total Direct Costs
for Entire Project
Period
Total Indirect Costs
for Entire Project
Period
Total Direct and
Indirect Costs
(A+B) for Entire
Project Period
Total Costs, Entire Project Period
Total Direct Cost less
Consortium F&A for
Entire Project Period
Total Consortium F&A
for Entire Project Period
Total Direct Costs for
Entire Project Period
Budget for
Proposal Screen
Total Indirect Costs for
Entire Project Period
Total Direct and Indirect
Costs (A+B) for Entire
Project Period
2.
Instructions/Notes
All values on this form are auto-calculated.
They present the summations of the
amounts that you have entered previously
for each of the individual budget periods.
Therefore, no data entry is allowed or
required, in order to complete this
“Cumulative Budget” section.
If any of the amounts displayed on this form
appears to be incorrect, you may correct it
by adjusting one or more of the values that
contribute to that total. To make any such
adjustments, you will need to revisit the
appropriate budget period, to enter
corrected values.
Budget Justification
Narrative Type:
PHS_ModBud_Per
sonJustification
Personnel Justification
Consortium Justification
Edit
Additional Narrative
Justification
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
Narrative
Narrative Type:
PHS_ModBud_Con
sortiumJustificatio
n
Narrative Type:
PHS_ModBud_Nar
rativeJustification
List ALL personnel, including names, number
of person months devoted to the project
(indicate academic, calendar, and/or
summer) and roles on the project. Do not
provide individual salary information.
Provide an estimate of total costs (direct
plus facilities and administrative) for each
year, rounded to the nearest $1,000. List the
individuals/organizations with whom
consortium or contractual arrangements
have been made, along with all personnel,
including percent of effort (in person
months) and roles on the project. Do not
provide individual salary information.
Indicate whether the collaborating
institution is foreign or domestic.
If the requested budget requires any
additional justification, such as variations in
the number of modules requested, include
this information in this attachment.
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R & R SUBAWARD BUDGET ATTACHMENT(S) FORM V1-3
Box #
Adobe Forms Field
Location
Please attach Attachment 1
COEUS
Screen
Display Budget
for Proposal
Screen
COEUS Tab
Edit
↓
Sub Award
COEUS
Field Name
Sub Award Budget
Instructions/Notes
A completed PDF R&R Subaward Budget
Attachment form must be uploaded to the
COEUS Premium Budget.
NOTE: a complete Subaward budget is only
required when the prime grantee is submitting a
detailed budget using the R&R Budget
Component.
When completing the Project Role for the Investigator leading the portion of the project at the consortium site, the
project role of “PD/PI” should only be used if the entire application is being submitted under the Multiple PI policy. Also,
the role of Co-PD/PI is not currently used by NIH and other PHS agencies. Do not assign any individual this role. If
applicants wish to use roles of “Co-Investigator” or “Consortium PI”, select “Other” for the Project Role field and then
insert the appropriate role descriptor in the Other Project Role Category field.
Using Correct R&R Subaward Budget Form in your Coeus S2S Proposal
Given the various versions of R&R Subaward and R&R Budget forms available, we have developed the table below to
help you determine on which R&R Budget Form to enter the Subaward Budget Details in order for Coeus to translate the
Subaward Budget information correctly. Follow the usual steps to connect to Grants.gov in Coeus and in the Forms Tab
of the Grants.gov Submission Details Window, include the checkbox for the RR Subaward Budget and make note of that
specific attachment form name (e.g. RR Subaward Budget 30 V1.3). Then use the table below to determine which R&R
Budget Form version the Subawardee (or you) must use to enter the Subaward Budget Details:
If your S2S Application includes one to these
Grants.gov Subaward Budget Attachment
Forms…
…use the following R&R
Budget Form to enter the
Subaward Budget
information:
RR SubAward Budget 30 V1.3
RR Budget V1-3
RR SubAward Budget V1.2
RR SubAward Budget 30 V1.2
RR Budget V1-1
RR Subaward Budget 10 10 V1.3
RR Subaward Budget 10 30 V1.3
RR Budget V1-3
RR Subaward Budget 10 10 V1.2
RR Budget10 V1-1
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
41
RR Subaward Budget 10 30 V1.2
RR FedNonFedSubawardBudget V1.2
RR FedNonFedSubawardBudget 30 V1.2
RR FedNonFedBudget V1.1
RR FedNonFedSubawardBudget 10 10 V1.2
RR FedNonFedSubawardBudget 10 30 V1.2
RR FedNonFedBudget10 V1.1
Note: It is always best practice to extract the required form directly from the Grants.gov Adobe Forms Package for the FOA
that you are applying to!
TO EXTRACT THE R&R SUBAWARD BUDGET ATTACHMENT:
1. Locate and download the appropriate opportunity from Gants.gov website
2. Open the Adobe opportunity form set
3. Select the subaward form and move it to the “FOR SUBMISSION” box to open the form
4. Click on the “Click here to extract the R&R Subaward Budget Attachment” button to extract the form
5. Save the file locally using the fist ten letters of the consortium oranization’s name and use “.pdf” as the file
extension
6. Complete the required Budget entires (subwawrd budget requirements are identical to those of the proposal lead
budget) → Save
TO UPLOAD THE COMPLETED R&R SUBAWARD BUDGET ATTACHMENT TO THE PREMIUM PROPOSAL DEVELOPMENT BUDGET
1. Open the Proposal Details Screen
2. Edit
3. Select Budget → Click on the “Modify” button to bring you to the “Modify Budget for Proposal” Screen
4. Edit
5. Sub Award → “Sub Award Budget” window opens → Click on the “Add” button
6. Find the Subaward file, select it and click “Open”
7. Double click on the “Organization Name” field and enter the subcontractor’s name (no spaces or special characters)
8. Click on the “Translate” button (If the file has been generated successfully you should see the following: green
checkmark in the “XML” field, a system generated name in the “Attachments” field and a message stating “XML
Generated successfully” in the “Status” filed)
9. Click “OK” Button to close the window and return to the Budget
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
42
PLANNED ENROLLMENT REPORT FORM V1-0
Box #
Adobe Form Name
Planned Enrollment
Report
COEUS Screen
User Attached S2S
Forms
(Edit → User Attached
S2S Forms…)
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
COEUS Tab
COEUS
Field Name
Instructions/Notes
A completed PDF Planned Enrollment
Report Form must be uploaded in this
section when Proposal includes Human
Subjects and is not E4
43
Where do I find the forms?
Unstitched forms are provided by Grants.gov. They can be retrieved at the Grants.gov web page
http://www.grants.gov/web/grants/forms/r-r-family.html#sortby=1
Forms with an asterisk (*) in the PDF column are unstitched and available for use with the upload tool.
Note: the comment at the top of the table – that the forms are “not submittable” – means that they are not intended to be submitted
individually to Grants.gov. These have been ‘unstitched’ to be included in our S2S submissions as part of a full submission.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
44
PHS 398 CUMMULATIVE INCLUSION ENROLLMENT REPORT FORM V1-0
Box #
Adobe Form Name
PHS 398 Cumulative
Inclusion Report Form
COEUS Screen
User Attached S2S
Forms
(Edit → User Attached
S2S Forms…)
COEUS Tab
COEUS
Field Name
Instructions/Notes
A completed PDF PHS 398 Cumulative
Inclusion Report Report Form must be
uploaded in this section when Proposal
includes Human Subjects and is not E4
Where do I find the forms?
Unstitched forms are provided by Grants.gov. They can be retrieved at the Grants.gov web page
http://www.grants.gov/web/grants/forms/r-r-family.html#sortby=1
Forms with an asterisk (*) in the PDF column are unstitched and available for use with the upload tool.
Note: the comment at the top of the table – that the forms are “not submittable” – means that they are not intended to be submitted
individually to Grants.gov. These have been ‘unstitched’ to be included in our S2S submissions as part of a full submission.
4.5.1.X – NIH S2S Guide – Sample R01 Proposal
45