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LOCATED IN THE HEART OF PORT VILA
EVENT PROPOSAL
INCENTIVE GROUP
- SAMPLE PROGRAMME -
ACCOMMODATION
ACTIVITIES
EVENTS
Incentive Group Sample Programme
PROGRAMME PROPOSAL
Day 1
Paradise Welcome
Management and staff of Iririki Island Resort will greet your
our guests at the airport with handmade floral
leis before assisting them onto private chartered coaches. Event/client signage at our Hospitality Desk
in the arrivals hall welcomes your delegates and facilitates easy identification for arriving guests.
Airport-Resort transfer
Enjoy the short ride to Iririki Island in air-conditioned
air
comfort on a private coach transfer, with a
bottle of chilled water and refreshing towelette.
Resort Check-In
The Iririki Island Ferry will transfer guests to the resort
resort for a welcome drink and
express check-in,
check in, before transfer to their accommodation. Luggage will be
handled separately and will arrive at guests’ rooms shortly thereafter.
Sunset Cruise Cocktail Party
Board your private sailboat and cruise the protected
protected waters of Port Vila Harbour.
As the sun sinks into the Pacific Ocean enjoy a selection of Chef’s gourmet
canapés and cocktail platters, including the popular “Watermark Platter” with
king prawns, oysters and white bait, accompanied by local beers, a selection of
wines and soft beverages. This two hour cruise is the ideal end to a perfect day in
paradise.
Day 2
Full Hot Buffet Breakfast
Breakfast is served daily in Michener’s Restaurant from 7am to 10:30am.
10:30am Our
Full Buffet
ffet is included in your room rate – enjoy a selection of fresh tropical
fruits, preserved fruits, fresh-baked
fresh baked breads and pastries with jams and
preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans.
An a-la-carte
carte menu is also available
available for those wanting a specialty dish.
dish
Ekasup Cultural Village Tour
This tour is a must for every visitor to Vanuatu. Spend the morning at Ekasup
Cultural Village for a glimpse into the traditional way of Melanesian life. This is
an authentic village
ge where the chief and his warriors explain about custom
medicine, food preservation, many uses of the coconut tree and much more.
A light refreshment of local fruits is served while the Ekasup Cultural Group
entertains visitors. Don't forget your camera!
Leisure Activities
Iririki Island Resort offers a range of leisure facilities for the
enjoyment of our guests – tennis courts, games room, gymnasium,
multi-level
level cascading pool, white sand beach and non-motorised
non
watersports. Several tour operators are also based at Iririki – guests
can jetski, parasail or take a scenic seaplane flight right from the
beach, or enjoy a scenic helicopter flight from the top of the hill.
Iririki Island Resort
PO Box 230 Port Vila Vanuatu
Ph: +678 23388 Fax: +678 23880
groupsales@iririki.com
www.iririki.com
Incentive Group Sample Programme
Take time out to relax and feel renewed. Let us welcome you to Spa
Frangipani, Iririki Island Resort’s own little haven to soothe the mind,
body and soul. Our experienced staff provide a range of treatments
combining traditional healing techniques with Western therapies, using
organic products from the locally produced Volcanic Earth range. Relax
with a Papaya Body Wrap, excellent for soothing tired skin. Spa
Frangipani has 4 treatment rooms, including two double rooms and a
retreat for body treatments.
Port Vila and the Island of Efate also offer a range of tours, attractions and activities
activities that shouldn’t be
missed – snorkeling and diving, lush tropical rainforests with pristine spring fed waterfalls, cultural
tours; a great value duty free
ee shopping; abseiling, ziplining and fun-buggies
fun buggies for the adventurous; and
much much more. Iririki’s
i’s Guest Relations team can help delegates make the most of their free-time
free
by recommending activities and tours to suit each individual.
Happy Hour
Join other guests for our nightly Happy Hour from 5pm. On Monday’s meet the General Manager and
resort management team at our weekly Guest Cocktails from 6pm.
Dining at Leisure
Enjoy fine dining at Iririki’s Michener’s Restaurant with it’s French/European inspired menu or choose
the light flavours of the Watermark’s Asian-Fusion
Asian Fusion menu. The town of Port Vila
Vi offers many dining
opportunities within a short walk of the Iririki jetty.
jetty
Day 3
Full Hot Buffet Breakfast
Breakfast is served daily in Michener’s Restaurant,
Restaurant, from 7am to 10:30am.
10:30am Our
Full Buffet is included in your room rate – enjoy a selection of fresh tropical
fruits, preserved fruits, fresh-baked
fresh baked breads and pastries with jams and
preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans.
An a-la-carte
carte menu is also available for those wanting a specialty dish
Coongoola Cruise
Make the most of your visit to our tropical island paradise to enjoy and explore the wonders for
Havannah Harbour. Travel by bus up over Klem’s Hill with its breathtaking views of Mele Bay and Vila
Harbour. Board the 23-meter
meter yacht ‘Coongoola’ for a leisurely
l
ly sail across protected waters; morning
m
tea and coffee is served on board while you make your way to visit to a turtle conservation project on
a nearby island. Then saill across the calm waters of Havannah Harbour, through the passage to Moso
Island to the beautiful Sun and Moon Bay. Go ashore on Hapi Tok Beach and enjoy the fine white sand
and clear blue waters, snorkel on the reef, swim off shore or just relax in the shade. After
A
your beach
BBQ lunch join your guides to snorkel more open reefs, orr laze the afternoon away on the shallow
waters of Sun & Moon Bay. A late afternoon sail returns you to the mainland – keep an eye out for the
friendly pod of dolphins that regularly greet the boat and ride the bow wave.
Dining at Leisure
Enjoy fine dining at Iririki’s Michener’s Restaurant with it’s French/European inspired menu or choose
the light flavours of the Watermark’s Asian-Fusion
Asian
menu. On Tuesdays join other guests for our
weekly Melanesian Feast buffet, with
with entertainment by Fatuna Fatuana, one of Vanuatu’s most highly
respected cultural groups.
The town of Port Vila offers many dining opportunities within a short walk of the Iririki jetty, including
Crystals at the Sebel and the laidback fun of the Waterfront
Waterf
Bar & Grill.
Iririki Island Resort
PO Box 230 Port Vila Vanuatu
Ph: +678 23388 Fax: +678 23880
groupsales@iririki.com
www.iririki.com
Incentive Group Sample Programme
Day 4
Full Hot Buffet Breakfast
Breakfast is served daily in Michener’s Restaurant,
Restaurant, from 7am to 10:30am.
10:30am Our
Full Buffet is included in your room rate – enjoy a selection of fresh tropical
fruits, preserved fruits, fresh-baked
fresh
breads and pastries with jams and
preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans.
An a-la-carte
carte menu is also available for those wanting a specialty dish
Leisure Activities
Iririki Island Resort & Spa is just 1km from Port Vila
Vil town by
complimentary ferry, running 24 hours a day. Take a trip into town to
order your duty free purchases or pick up souvenirs from the markets.
Just want to relax – spend the day lazing by the Bali Hai Pool or beside
the 5 level cascading Lagoon Pool,
Poo with its swim up cocktail bar. Pamper
yourself at Frangipani Spa, with a range of traditional and Western
therapies.
Port Vila and the Island of Efate also offer a range of tours, attractions
and activities that shouldn’t be missed – snorkeling and diving, lush
tropical rainforests with pristine spring fed waterfalls, great value duty
free shopping and much much more.
Seafood Soiree
A very special event. Held on our private beach or Lagoon Pool Deck, the
tropical charm is captured by a stunning banquet
banquet - tables covered with
white cloths, colourful local flowers & centrepieces, candles and shells;
tiki torches light up the area with fairy lights for added sparkle. Guests
are greeted by local children who present luscious fresh floral leis while
Melanesian Serenaders escort them to the banquet. Polynesian dancers
Melanesian
serve your guests Coconut Coladas on arrival and perform traditional
island dances during the eveing, inviting your guests to join them. Sumptuous seafood platters and
chilled champagne (or beverage package) ensure guests are satisfied, while a local covers band or DJ
provide music to dance the night
ght away.
To add a true taste of Melanesia, substitute the Seafood Banquet with our very special Real Pasifik
Banquet. Designed by Chef Robert Oliver (author of Me’a Kai, International Cookbook of the Year) and
inspired by local chefs, this menu is a landmark in Melanesian Cuisine.
Day 5
Departure
Your air-conditioned
conditioned transfer will
will depart from the Iririki Island Ferry Terminal on the mainland 2 hours
prior to your scheduled flight departure time, it is suggested guests be ready to leave the island 10
minutes prior. All luggage should be left outside rooms 2 hours and 45 minutes prior
p
to scheduled
flight departure time for collection and porterage.
Addendums
Section 2 - general information on the resort
Section 3 - full range of conferencing options
Section 4 - full range of banqueting options to design your own programme
Section 5 - information on tours and activities
Iririki Island Resort
PO Box 230 Port Vila Vanuatu
Ph: +678 23388 Fax: +678 23880
groupsales@iririki.com
www.iririki.com
Incentive Group Sample Programme
ACCOMMODATION
Accommodation Type:
Bedding
Configuration:
Location:
Island Fares
1x King Split OR
1x Queen Bed
Set amidst our lush tropical gardens.
Waterfront Fare
1x Queen Bed
Close to water with unobstructed views
of either the ocean or harbour
Deluxe Rooms
1x King Split &
1x Double fold out
sofa-bed
Studio-style apartment. Spacious open
plan living with kitchenette and laundry
facilities and balcony spa
Close to Lagoon Pool and leisure
facilities or with panoramic ocean
views
Deluxe Ocean View
Suite
1x Queen &
1x Double fold out
sofa- bed
One bedroom, split level apartment
with superb ocean views. Spacious
open plan living with kitchenette and
laundry facilities and balcony Spa
Tri-Level Penthouse
1 x King Split,
1 x Queen &
2 x Double fold out
sofa-bed
Stunning ocean views and room for
everyone with multiple living spaces
over three levels.
Complimentary Policy and Value Adds
1 complimentary room for every 15 paid rooms, to a maximum of 4 complimentary rooms.
1 complimentary Deluxe Suite upgrade for every 20 Deluxe Rooms paid.
Accommodation rate is inclusive of breakfast and porterage.
Group rates are available for arrival 3 nights outside the main group stay.
SALES PRESENTATIONS & SITE INSPECTIONS
A full overview of accommodations, guest services, facilities and group events can be found at
www.iririki.com. High resolutions images for your sales presentation can be downloaded from our on-line
image gallery at http://cs.destination-specific.com.au/iririki/contract744; simply select the link to the image
gallery on the right side of the page (no password is required). A gallery of MICE images is available from
our Groups Manager.
Iririki Island Resort offers room nights at special rates for site inspections. 1 site inspection room night is
refundable against the master account for every 60 room nights that materialise within 12 months of the
site inspection.
Iririki Island Resort
PO Box 230 Port Vila Vanuatu
Ph: +678 23388 Fax: +678 23880
groupsales@iririki.com
www.iririki.com
Incentive Group Sample Programme
TERMS & CONDITIONS
Payment & Deposit
A deposit of 20% of the total accommodation cost is due upon confirmation of the booking.
A further 40% of accommodation is due 4 months prior to arrival
Balance of accommodation and 50% of event costs is due 6 weeks prior to arrival
All remaining charges are due prior to the groups departure. In the case where no master account
signatories are accompanying the group all pre-booked events must be paid in full in the week of arrival
Reductions & Cancellations
Cancellations received up to 6 months prior to arrival are fully refundable.
Until 4 months prior to arrival a reduction of up to 50% of the blocking will be allowed without penalty.
Cancellations in excess of this allowance will be subject to penalty of one night’s room revenue.
From 4 months to 6 weeks prior to arrival a further 10% reduction will be allowed without penalty.
Cancellations in excess of this allowance will be subject to a penalty of 50% of the room revenue.
From 6 weeks prior to arrival the number of rooms shall be considered guaranteed and no further
reduction will be allowed without penalty of the entire room revenue.
From 2 weeks prior to arrival all events, activities and sundry services shall be considered guaranteed,
with full cancellation fees applicable
Event deposits are subject to cancellation fees as imposed by contracted operators.
Full details of all terms and conditions will be included in our proposal.
Contact:
Lynda Canning | Groups Manager
Phone: +678 23388
Email: groupsales@iririki.com
www.iririki.com
Iririki Island Resort
PO Box 230 Port Vila Vanuatu
Ph: +678 23388 Fax: +678 23880
groupsales@iririki.com
www.iririki.com