1. art and entertainment
2. theatre
3. theatre awards

WJEC LEVEL 1/2 AWARD IN EVENT OPERATIONS
SAMPLE EXTERNAL ASSESSMENT
UNIT 1: THE EVENTS INDUSTRY
For first certification from 2016
Examination paper
The assessment method to be used for this unit is an online examination.
Screenshots are included for centre information – an example of the onscreen test
will be available shortly.
WJEC LEVEL 1/2 AWARD IN EVENT
OPERATIONS
SAMPLE EXTERNAL ASSESSMENT
MARK SCHEME
UNIT 1: THE EVENT INDUSTRY
In addition to a mark scheme, examiners will be supported by
marking conferences and exemplar material
Question
1.
Answer
Award 1 mark for each correct response to a maximum 3
marks.
Marks
3
(i) True
(ii) False
(iii) True
2. (i)
Up to 2 marks available.
2
1 mark for stating one appropriate type of event.
1 further mark for a description of the event.
Example 2 mark answer
Competition (1) Volley ball on the beach (1).
2. (ii)
Up to 3 marks available.
3
Award 1 mark for a correct type of event.
Award 1 further mark for outline of the event.
Award 1 further mark for a description of the event.
Indicative content
• Fundraising
• Corporate
• Social
• Outdoor
• Indoor
Example 3 mark answer
Corporate (1) bonding session for new staff joining the
company (1) could be held in a hotel, dinner and dance
(1).
3.
Up to 6 marks available.
6
Award 1 mark for each correct stage given in the correct
order.
NB The first stage has been completed for the
candidate
•
List sales revenue e.g. from ticket sales
•
Calculate total sales revenue
•
List costs e.g. staffing costs
•
Calculate total costs
1
4. (i)
•
Deduct total costs from total sales revenue
•
Identify profit, loss or break even
•
Evaluate the financial performance of the event
Award 1 mark for correct response.
1
Indicative content
• Equipment
• Cancellation
• Abandonment
• Public liability
Or any other reasonable response.
4. (ii)
Award 1 mark for each appropriate risk.
2
Indicative content
• Marquee falls on top of people
• People fall over the poles
• People fall over the ropes
• Sections drop on clients
• Leakage, wet guests
Or any other reasonable response.
4. (iii)
Up to 2 marks for each description to a maximum 4 marks.
4
Award 1 mark for each simple indication of how risks can be
minimised.
Award 1 further mark for explanation.
Indicative content
• Thorough checking during installation
• Clear signage for hazards
• Ropes at required height, meeting health and safety
standards
• Following manufacturers guidance
• Adhering to capacity regulations
• Allowing adequate space between tables, chairs, stage
etc.
Example 2 mark answer
Clear signage of hazards (1) because it will direct people away
from the hazard (1).
2
5. (i)
Award 1 mark for each appropriate permission to a maximum 2.
2
Indicative content
• Access to the building
• Hours of operation
• Food licensing
• Entertainment
Or any other reasonable response.
5. (ii)
Up to 2 marks available.
2
Award 1 mark for the factor.
Award 1 further mark for explanation.
Indicative content
• Environmental e.g. weather
• Organisational e.g. poor administration
• Legal e.g. excessive noise
• Technical e.g. sound interference
• Financial e.g. pricing
Example 2 mark answer
Technical (1), because if the sound equipment doesn’t work the
event will have to be cancelled (1).
6. (i)
Up to 6 marks available.
6
Award 1 mark per correct response.
Name: Ella Gilroy/E Gilroy (The name must either be as written
or all in capitals).
Date: 15/8/14 (any format acceptable but must include day,
month and year).
Start time: 9am/09:00 (must be in one of these formats).
Finish time: 5pm/17:00 (must be in one of these formats).
Full payment taken: No.
Booking taken by: Jayne (candidate’s own name acceptable).
6. (ii)
Up to 6 marks available.
6
Award 0 marks. No response or quality of response not
sufficient for a mark to be awarded.
Level 1
Award 1-2 marks. Basic explanation of how organisations work
together in event operations. Response has limited detail,
mainly listed.
Level 2
Award 3-4 marks. Clear explanation of how organisations work
together in event operations. Response has clear reasoning
and exemplification.
Level 3
Award 5-6 marks. In-depth explanation of how organisations
3
work together in event operations. More than one example
given that is relevant to the scenario.
Indicative content
• How organisations provide work for each other e.g.
security
• How organisations can meet customer needs e.g. offer
wider range of facilities
• How one organisation might sponsor an event as part of
their own promotion
• To meet legal requirements e.g. catering company more
able to meet food safety requirements
Sample Level 1 Answer
If one organisation sponsors an event organised by another.
Sample Level 2 Answer
The wedding fayre organiser is using the hotel to provide the
venue which includes more space and more facilities for those
visiting. The hotel has people visiting that may see the facilities
and come back and use them for something else.
Sample Level 3 Answer
The wedding fayre organiser would need to work with different
organisations. There are organisations that will want to exhibit
at the fayre so the organiser of the event is creating a way for
them to promote their organisation. By using the hotel as a
venue, the hotel is also able to promote what it can offer. The
wedding fayre organiser also benefits as they are associated
with a hotel that has a good reputation and can offer different
facilities such as catering and hospitality and security. That
way, the organiser doesn’t have to worry about meeting food
safety laws as the hotel will already comply with that.
7. (i)
Award 1 mark for correct response.
•
7. (ii)
1
An environmental
Up to 6 marks available.
6
Award 0 marks. No response or quality of response not
sufficient for a mark to be awarded.
Level 1
Award 1-2 marks. Basic analysis of the effect the weather
could have on the summer fete. Response has limited detail,
mainly listed.
Level 2
Award 3-4 marks. Clear analysis of the effect the weather could
have on the summer fete. Response has clear reasoning and
exemplification.
Level 3
Award 5-6 marks. In-depth analysis of the effect the weather
could have on the summer fete. More than one example given
4
that is relevant to the scenario.
Indicative content
• Poor attendance
• Abandonment
• Lack of food providers/sub-contractors attending
• Loss of profit
• Damage to the environment/field
Sample Level 1 Answer
Less people will attend because it is raining.
Sample Level 2 Answer
A summer fete is mainly outdoors so if it is raining less people
will attend as they won’t want to get wet.
Sample Level 3 Answer
Weather can have positive and negative effects. A nice day
could mean more people willing to attend but it could mean that
people find other things to do like go to the seaside or do the
gardening. If the weather is not good, like raining, then that
probably means less people will attend because it is an outdoor
event and people won’t want to get wet. If the weather is really
bad, they may even have to cancel it because some of the
people running the stalls might not attend or the ground might
be so wet it is dangerous.
7. (iii)
Award 1 mark per licence.
1
Indicative content
• Alcohol
• Noise
• Parking permit
Or any other reasonable response.
8. (i)
Up to 2 marks available.
2
Award 1 mark for a simple one word response.
Award 1 further mark for explanation.
Indicative content
• Keep stock locked up securely
• Design tickets so difficult to produce counterfeit ones
• Front of house security trained to check closely
Example 2 mark answer
Add watermark to tickets (1) so that it is harder to counterfeit
and easy to check (1).
8. (ii)
Up to 3 marks available. Maximum marks can be awarded for
depth or breadth.
3
5
Award 1 mark per suggestion to a maximum 3.
Award further marks for detail of each suggestion. One
suggestion given in detail could be awarded maximum marks.
Indicative content
• Layout of the event area
• Timing of concerts / activities
• Adhering to regulations linked to numbers on site
• Secure fencing of the area
• Security staff to patrol to ensure “no participants sneak
in”
• Parking provision off site
• Stagger transport to and from the venue
Example 3 mark answer
The event could be organised so that there are different things
going on at the same time so splitting the number of people at
each activity (2), and they could have plenty of space between
each activity (1).
8. (iii)
Up to 2 marks for each organisation to a maximum 4 marks.
4
Award 1 mark for the name of each organisation.
Award 1 mark for description of organisations role.
Indicative content
• Council : arrange for licences
• Insurance companies : insure the event
• Security : man the event/ensure compliance
• Police force: ensure compliance / enforce the law
• Health service; St Johns ambulance etc., assist with
medical emergencies/issues
Example 2 mark answer
The St John’s Ambulance (1) would provide first aid at the event
to anyone that was ill or had an accident (1).
8. (iv)
Up to 6 marks available.
6
Award 0 marks. No response or quality of response not
sufficient for a mark to be awarded.
Level 1
Award 1-2 marks.
Basic analysis of the technical factors that would affect the
event. Response has limited detail, mainly listed.
Level 2
Award 3-4 marks.
Clear analysis of the technical factors that would affect the
event. Response has clear reasoning and exemplification.
Level 3
Award 5-6 marks.
In-depth analysis of the technical factors that would affect the
6
event. More than one example given that is relevant to the
scenario.
Indicative content
• Sound interference
• Equipment for catering breaks down
• Music systems fail
• Health and safety systems fail e.g. Temporary toilet
blocks
• Permissions/licences do not come through
Sample Level 1 Answer
The music system could fail.
Sample Level 2 Answer
If there were problems with the music system, people would be
unhappy as they had come to listen to music.
Sample Level 3 Answer
Probably the most important technical factor relates to music.
This could be about the equipment the performers use or the
sound system. People are attending a music festival for the
music so any technical issue with providing that music will mean
it isn’t a success. Technical issues could also relate to any
public address system. If the organisers had important
messages to get out to the people and there was a problem,
this could cause health and safety issues if people couldn’t hear
it. Technical issues could also be about internal
communications. If the organisers couldn’t get messages to
security or security couldn’t get messages to other people this
could cause problems about safety to people at the event.
7
Allocation of Assessment Criteria to Questions
Question
Number
LO1
AC1.1
1.
2.
AC1.2
LO2
AC1.3
AC2.1
AC2.2
LO3
AC2.3
AC3.1
AC3.2
LO4
AC3.3
AC4.1
Total
AC4.2
(i)
1
1
(ii)
1
1
(iii)
1
1
(i)
2
2
(ii)
3
3
3.
6
4.
(i)
5.
1
1
(ii)
2
2
(iii)
4
4
(i)
2
2
(ii)
6.
2
2
(i)
6
(ii)
7.
6
6
6
(i)
1
(ii)
8.
6
1
6
6
(iii)
1
1
(i)
2
2
(ii)
3
(iii)
4
4
(iv)
Total AC
3
6
5
7
6
3
2
1
3
6
12
9
6
6
60
Total LO
18
6
24
12
60
%LO
30
10
40
20
100
8