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Bharatiya Reserve Bank Note Mudran (P) Limited,
(Wholly owned subsidiary of Reserve Bank Of India), Note Mudran Nagar, Mysore-570003
EPABX Lines-(0821) 2582905,2582915, Fax:0821-2582099, E-mail- mysorepress@brbnmpl.co.in
MYS/PUR/F/01/03
NOTICE INVITING TENDER (
BNM No.:
NIT)
/(M)12.11.03/2011-12
Date :06-05-2011
Tender No. 010/MMD/MYS/2011-12
Dear Sir,
Sub: Tender for Shrink Film Polyolefine
The Director (Operation), Bharatiya Reserve Bank Note Mudran Pvt Ltd (BRBNMPL),
Mysore invites sealed quotations from manufacturer /dealer / distributor/ trader, who is
registered under State VAT/ Central Sales Tax Act, preferably having ISO 14001
certificate, for supply of the following items, under two part bid system, as per the
details given below and in Annexures.
Particulars
Unit
1.
SHRINK FILM POLYOLEFINE
(Two rolls for item as free sample to be
given with the bid)
KG
Specifications
Sl. No.
(A small piece is attached for reference )Bidders
applying based on tender at our website ,may collect
sample, if they desire.
QTY. (Approx)
1150
MATERIAL: Polyolefine biaxial shrinking centre folded semi tubular film.
THICKNESS: 25 microns +/- 3 microns
WIDTH: 355mm +/- 5 mm
OUTSIDE DIAMETER OF ROLL: 300mm appx.
LENGTH OF FILM: 450 metres appx.
CARDBOARD CORE INNER DIAMETER: 90mm
WEIGHT OF EACH ROLL: Approximately 13.5 Kilograms
OTHERS: The material should be wound tightly on the core.
Earnest Money Deposit (EMD) required from Bidder: Rs.21,100/- (Rupees twenty one
thousand & one hundred only) in form of DD favouring M/s BRBNMPL, payable at Mysore, from
any schedule Bank (for details please refer Annexure B - Instruction to Bidder).
Due date and time of submission of bid
: By 2:30 p.m on 22-06-2011
Due date of opening Techno-Commercial Bid : At 3:00 p.m. on 22-06-2011
Due date of opening the Price Bid will be intimated to techno commercially qualified bidder only, later.
Please visit our website “www.brbnmpl.co.in” for downloading
Annexures of this Tender, quote strictly as per the guidelines given
therein and submit whole tender documents duly signed and stamped.
Yours faithfully,
For and on behalf of BRBNMPL,
(K. R. Gupta)
AGM (MMD)
Annexures of this Tender :
Annexure – A: Important information relevant to this Tender
Annexure – B: Instruction to Bidder
Annexure – C : Tender Terms & Conditions
Annexure – D : Proforma of Techno-Commercial Bid (Part- I)
Annexure – E : : Proforma of Price bid -(Part- II)
Annexure – F : Proforma of Bank Guarantee in lieu of Security deposit
Annexure – G : Proforma Warranty Certificate
Annexure - H : Checklist for Bidder
Annexure – I : General Terms & Conditions of Tender
Annexure – J : Compliance Statement
Contd.
ANNEXURE - A
Important information relevant to this Tender:Delivery schedule: -
Whether detailed specifications of tendered item is
required to be given by BRBNMPL separately, if yes,
relevant Annexure No. is :-
In two equal half yearly installments
Not required. Specifications already mentioned
in the NIT page.
Whether Split clause of tender terms given in
Annexure- C, is applicable to this tender or not?
No
Whether Warranty clause of tender terms given in
No
Annexure- C, is applicable to this tender or not?
Whether Installation and commissioning of the
tendered item is required from bidder side or not?
No
Whether any training is required to given by supplier
No
or not ?
Whether Brochure/ Catalogue/ MSDS for item
No
tendered is required from bidder or not?
Whether list of valuable customer and certificate of
completion of supply / PO copies are required from
bidder or not?
Whether sample is required from Bidder, if yes, details
Two rolls for item as free sample to be given
are:-
with the bid
Whether sample is required to be given to Bidder by
BRBNMPL, for their reference, if yes, then details are:-
No
Yes, small piece of the material has been
attached. Bidders visiting our website can collect
the sample from our office, if desire.
Other relevant points: -
ANNEXURE - B
INSTRUCTION TO BIDDER
1. Submission of Tender:
• Before submission of tender please carefully read the Important information
given in Annexure A. It may be possible that some of the tender terms and
conditions may not be applicable to this tender, for example if in Annexure- A
of NIT it has been mentioned that “split of quantity” clause is not applicable
then this tender terms mentioned in TERMS AND CONDITIONS (Annexure C)
will not be applicable and vice versa.
Before quoting the bid, you may visit our office to understand the actual
specifications and requirements with prior permission.
• Each page of Tender documents must be duly signed with seal affixed as a token
of acceptance of tender conditions. Any price indication in “Technical bid Part-I”shall
be liable for rejection of the tender.
• Tenderer must submit the tender in our prescribed formats only along with a covering
letter on their letterhead duly signed and stamped.
• The Techno-commercial bid part-I alongwith duly signed and stamped
whole tender documents, Price bid part –II and EMD should be submitted in three
separate sealed envelopes superscribing clearly as “Techno-commercial bid”,
“ Price bid” and E M D respectively.
• All the three sealed envelopes should be put into fourth envelope which must be
superscribed with “Tender NO. 010/MMD/MYS/2011-12, dated :06-05-2011
, for Shrink Film Polyolefine, Due on 22-06-2011 ”.
• If applicable (pl. refer Annexure-A) Free Sample must also be submitted alongwith
Techno-commercial bid for evaluation.
• If applicable (pl. refer Annexure-A) list of valuable customer and copies of some
major supply orders executed w.r.t. similar type of item as given in NIT, should be
attached with Techno Commercial bid by the bidder.
• The tender can be dropped in the Tender Box kept at the Materials Management
Division, Administrative Building, Note Mudran Nagar, Mysore on or before 2:30
p.m on 22-06-2011, after recording the tender details in the register kept there.
The tender documents may be sent by Regd.Post / Courier also. Samples, if any, may
be handed over in the same division for evaluation.
2. Opening of bid:
• The Techno-commercial bid (Part I) will be opened a t 3:00 p.m. on 22-062011, in presence of representatives of the bidder who may like to be present. The
tenders will be evaluated techno- commercially to short-list the successful bidders.
• The price bids of the successful bidders will be opened on a later date, which shall be
informed to the technically qualified bidders only.
3. Validity of bid for finalization of tender:
•
The bid shall be valid for a period of 90 days for finalization of the order from the date of
techno- commercial bid opening. In exceptional circumstances, BRBNMPL may request the
bidder to extend the period of bid validity. The request and responses thereto shall be
made in writing. A bidder accepting the request and granting extension will not be
permitted to modify his bid.
4. Rejection of Tender:
Tender submitted without specified EMD amount shall be liable for rejection. T e n d e r
submitted not in accordance with the guidelines and or with counter conditions will be
liable for rejection. TENDER once submitted will not be allowed for revision without the
approval of BRBNMPL. Any withdrawal of BID after submission of offer will result in
forfeiture of EMD / Party may be debarred or black listed also. Party not interested to
participate in the tender for any reason, may please intimate us. Any price indication in
“Technical bid Part- I” may result in rejection of tender. BRBNMPL will examine the
materiality / significance of the deviation/ variation if any and shall take its own
decision to accept or reject the tender.
BRBNMPL will examine the materiality / significance of the deviation/
variation if any and shall take its own decision to accept or reject the tender.
BRBNMPL’s decision on acceptance /rejection shall be final without
assigning any reason thereof. However, offer with any high/ extra features
than the minimum specified requirement, though will not be rejected, but no
extra weightage shall be given either in technical qualification or in Price bid.
5. Clarification by Bidders:
For any clarification bidder may write to us, which will be clarified in writing. After
quoting price and opening of the quotations, it will be implied that the tenderer has
fully understood the scope and detail specification of the tendered product.
6. Tender Evaluation:
a) The evaluation shall be based normally on overall L1 basis for all the tendered items.
However, BRBNMPL may evaluate tender in terms of item wise L1 also, in the interest of
Company, if required. Further, BRBNMPL does not pledge itself to accept the lowest or
any tender and reserves to itself the right of accepting the whole or any part of the
tender or portion of the quantity tendered or cancel the tender without assigning any
reason what so ever.
b) BRBNMPL shall evaluate the bids to determine whether they are complete, whether
any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and whether the bids are
generally in order.
c) Quoted price should be in words and figures. Any discrepancy between words and
figures, the price in words shall prevail. Insertions, postscripts, additions and alterations
shall not be recognized, unless authenticated by the tenderer’s signature. In case of
discrepancy between unit price and total price/cost, the unit rate will be considered for
evaluation.
7. Earnest Money Deposit (EMD) as specified in NIT page 1, should be submitted
along-with your tender in a separate sealed cover in the form of A/C payee DD
drawn in favour of “ M/s BRBNMPL” payable at Mysore, issued by any schedule
bank and should be valid for a period of 180 days from the last date of tender
submission. Such EMD deposit will be interest free. EMD submitted by cheque
is normally not accepted. However, BRBNMPL’s decision in this regard will be
final. Tenders not accompanied with EMD is liable for rejection. The EMD
of the successful tenderer will be converted in to security deposit till the successful
completion /execution of the contract. The EMD of unsuccessful tenderers will be
returned after finalisation of the tender. Withdrawal of bid at any stage of tender
finalisation process, will lead to forfeiture of their EMD.
8. Security Deposit: The successful Tenderer shall furnish a Security Deposit for an
amount equivalent to 5% of the total value of the order in the form of Bank
Guarantee as per the format enclosed towards successful completion of the
supplies and compliance of terms and conditions of the contract. The BG shall be
valid for a period of one year plus a grace period of another three months for
preferring claim, if any. On submission of the BG, the EMD will be released.
Alternatively, an amount equivalent of 5% of the total order value less the amount
of EMD shall be deducted towards Security Deposit from the first supply bill. SD
shall be released only on satisfactory performance of the contract (including
warranty period, if any), without any interest thereon. The Security Deposit/
EMD is liable to be forfeited, if the party fails to comply any terms & condition of
the contract.
9. Split clause (If applicable) : Considering the critical nature of the item to be
procured, BRBNMPL intends to procure the tendered item from two or three
sources depending upon the circumstances. The normal ratio of allocation in case
of two suppliers will be 60:40 and in case of three suppliers will be 50:25:25, in
the order of ranking subject to matching the L1 rate. Accordingly, we may
approach to bidder for their confirmation according to their ranking. BRBNMPL
however reserves the right to vary the ratio of allocation/number of allotees as
also the decision to split. BRBNMPL’s decision on the above shall be final without
assigning any reason thereof.
10. Bid Currency: Prices shall be quoted in Indian Rupees only.
11. Language: Tender should be submitted in English language only.
12. Security clause: Bidder will have to follow the prevalent security guidelines of BRBNMPL.
13. Acceptance and acknowledgment:- Within 15 days of receipt of the order, the
supplier shall forward an acknowledgement in acceptance of order. In case no
communication is received within above specified period of 15 days it shall be deemed
that the Purchase Order has been accepted in Toto.
14. All Correspondences should be addressed to “ The Director (Operation), Bharatiya
Reserve Bank Note Mudran (P) Ltd , Note Mudran Nagar , Mysore – 570 003,
Phone No. 0821- 2582905, 2582915, 2582925, Fax No. 0821-2582099
*******************
Annexure - C
TENDER TERMS AND CONDITIONS ( will have overriding effect on General
Terms and condition wherever applicable)
1. Price : The quoted rate should be F.O.R. BRBNMPL Mysore basis, inclusive of all
statutory levies, taxes, duties , packing, forwarding, freight, handling , insurance ,
installation & commissioning (if applicable) & other charges, including delivery at our
stores . The break up of various components of landed cost should be given as per the
format given in relevant Annexure. The price quoted should remain firm & valid till
execution of the order without any escalation whatsoever.
2. Statutory Variation : Price variation in certain cases can be considered only on
account of change in statutory levies (Excise Duty, Sales Tax etc.), taken place
between date of bid submission and due date of delivery, subject to submission of
break up of prices at the time of quotation-provided that such adjustments are part of
the bid accepted. The additional tax arising out of variation shall be restricted to the
contract and cannot be extended to any sub-contracted supply received by the supplier
.In the absence of such break-up, any request for any additional payment on account
of change in statutory levies will not be entertained. Any increase in statutory duties
beyond scheduled delivery is not attributable to BRBNMPL and the same will have to
be borne by the supplier. Similarly in case of any downward revision the benefit should be
passed on to BRBNMPL.
3. Payment Terms: Payment shall be made only after delivery of the materials at our
Stores in good condition as per our specifications, installation & commissioning of the
same if applicable, and its acceptance by BRBNMPL, subject to fulfilment of Security
deposit clause and other relevant clause of this tender.
4. Statutory deduction( if applicable): Statutory tax will be deducted at source as
applicable (in case installation & commissioning is involved).
5. Delivery : The materials should be delivered as indicated in Annexure A, at our
Stores section before 1600 hours on any working day. The item should be supplied
exactly as per our specification. Any deviation / change of item will result in immediate
cancellation of the Purchase order. If applicable, installation and commissioning also
should be carried out as given in Annexure-A . The delivery vehicle driver should have
valid driving license and vehicle documents to enter our Premises.
6. Quantity : The quantity mentioned in the tender is indicative only. The exact quantity
may vary at the time of placement of Purchase order. Besides, BRBNMPL shall
have the right to place repeat order for upto 50% of the total ordered
quantity, at the same terms and conditions at a later date. Also it reserves the
right to foreclose the order before the expiry of the validity depending upon need or if
the supplies are not as per delivery schedule or the supply is found to be
unsatisfactory or due to non-conformance of any terms & condition of the tender.
7. Warranty clause (If applicable): The items should be warranted against defects in
material, design, workmanship, etc. for a period of 12 months from the date they are put to
actual use or 18 months from the date of supply. During warranty period the item should be
replaced free of cost at our Press. The Warranty certificate should be submitted along with
supply or invoice/bill, in our format (Annexure – G).
8. Replacement of rejected Materials : The material rejected against a supply must be
replaced free of cost by the supplier, on receiving such information from BRBNMPL within 7
days.
9. Liquidated Damages : If the Supplier fails to supply the items within the period
prescribed, BRBNMPL may impose liquidated damage @ 0.5 % for every week or part
thereof for default subject to a maximum of 5% of the total order value. Quantum of
liquidated damages assessed and levied by BRBNMPL shall be final and not
challengeable by the supplier.
10. Risk Purchase:
If the contractor fails to deliver the stores or any installment thereof within the period
fixed for such delivery or at any time repudiates the contract before the expiry of such
period, the contract or its portion is cancelled at the risk and cost of the contract.
In the event of such a risk purchase the defaulting contractor becomes liable for any
losses, which the purchaser may sustain on that account.
***************
ANNEXURE "D”
PROFORMA OF TECHNO-COMMERCIAL BID ( PART- I of Bid)
Company Name,
BRBNMPL Vendor Registration No. (if any):
Address.
To
The Director (Operation),
BRBNMPL, Note Mudran Nagar
Mysore- 570 003.
Dear Sir,
Reference: Your Tender No. 010/MMD/MYS/2011-12 dated :06-05-2011
SUB: Techno-Commercial Bid for Shrink Film Polyolefine
We have received your Tender cited above and we are pleased to submit our technical bid for
your kind consideration.
A. Firm’s Bio-Data
1) Our Company's profile.
• Name & complete address with contact nos. of the firm :
• Status of the firm : Proprietor / Partnership / Regd. Company / Co-op. Society
• VAT/TIN/ Central Sales Tax / Excise Regn. No.: …………………………………………………………….
………………………………………..(fill it or enclose certificate copy)
• Income Tax P.A.N. No.: ……………………………….( fill it or enclose certificate copy)
• Bankers and their Address:
• Whether falling within MSME? (Micro, Small and Medium Enterprise), if so please furnish
documentary evidence to this effect. (In case documentary evidence to this effect is not
furnished it will be presumed that you do not belong to MSME and accordingly shall be
taken on record.) : …………………………….
B. PRODUCT DETAILS / SPECIFICATIONS OFFERED:
We have enclosed details of product being offered for evaluation purpose.
C. CONFIRMATIONS:
1) We confirm that we have quoted exactly for the tendered product as per your
specifications and will supply the tendered product as per your delivery schedule and
strictly as per your specifications.
2) We are the original manufacturer of the tendered product / wholesale authorized
dealer / dealer/ distributor of the original manufacturer/ Trader and herewith enclose
a valid certificate issued by M/s. ………………………….……… / Self-certification as the
case may be.
3) We have kept DD No……………dated ……….towards EMD for an amount of Rs…………
/- favouring M/s BRBNMPL, Payable at Mysore in a separate envelope .
4)
We have submitted list of our valuable customers and copies of some major supply orders
executed of similar type (IF APPLICABLE).
5)
We have submitted Free Samples (IF APPLICABLE).
6) We have separately given our Price bid offer exactly as per your specified format in a
separate sealed cover without any conditions /counter conditions. We also note that
Price bid with conditions are liable for rejection.
7) We confirm that there would not be any price escalation during the supply period.
8) We confirm that we have not been blacklisted or debarred by BRBNMPL ever.
9) We confirm that the undersigned is authorised to sign the tender document and it will
be legally binding on our organisation.
10) We confirm to receive payments through RTGS/NEFT facility of Banking.
11)We confirm that we will abide by all the tender terms & conditions and we
do not have any counter conditions. As required, we enclose herewith the
complete set of copy of Tender documents (including Terms & Conditions) duly signed
with seal affixed as a token of our acceptance.
Thanking you,
Yours faithfully,
(
Seal
)
Name
Signature with date. Phone No.
Note : Techno-commercial bid without EMD & Copy of complete set of tender
documents duly signed with seal affixed , is liable to be rejected.
Strike out whichever is not applicable
ANNEXURE "E"
PROFORMA OF PRICE BID ( PART- II of Bid)
Company Name,
BRBNMPL Vendor Registration No. (if any):
Address.
To
The Director (Operation),
BRBNMPL, Note Mudran Nagar
Mysore- 570 003.
Dear Sir,
Reference: Your Tender No. 010/MMD/MYS/2011-12 dated :06-05-2011
SUB: Price Bid for Shrink Film Polyolefine
We received your tender cited above and we are pleased to enclose the following as our Price
bid for your consideration.
sl. no
Item Description
Unit
of
Me
asur
em
ent
Specifications
1.
SHRINK FILM
POLYOLEFINE
Kg
Total
Qty.
reqd.
Basic
Price
(Rs.)
Packing
exps.
, if
any(Rs.)
Excise
Duty.
(Rs.)
CST
Freight, Installati
Against
Insuranc
on &
Form-C/
e &
commissi
VAT@…% as
other
oning
applicable, charges,
charge
please
if any,
(Rs.)
specify
(Rs.)
(Rs.)
Service
tax, if
any
Total rate
Total Price
Per unit (Rs.)(Rs.)
(F.O.R
(F.O.R BRBNMPL
(Rs.)
BRBNMPL
stores,
Mysore
1150
MATERIAL: Polyolefine biaxial shrinking centre folded semi tubular film.
THICKNESS: 25 microns +/- 3 microns
WIDTH: 355mm +/- 5 mm
OUTSIDE DIAMETER OF ROLL: 300mm appx.
LENGTH OF FILM: 450 metres appx.
CARDBOARD CORE INNER DIAMETER: 90mm
WEIGHT OF EACH ROLL: Approximately 13.5 Kilograms
OTHERS: The material should be wound tightly on the core.
Total price (all inclusive) in words ……………………………………
Thanking you,
Yours faithfully,
(………………………………………………)
Name & Signature with date
Note: i) Price with condition(s) shall be liable to be rejected.
ii) Price should be quoted exactly as per the format.
Seal
stores, Mysore
inclusive all)
Annexure-F
PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT
B.G.No.............................
Date........................
WHEREAS Bharatiya Reserve Bank Note Mudran Limited (A wholly owned subsidiary of
Reserve Bank of India) having its office at Bangalore and site office at Mysore / Salboni
(hereinafter referred as “The Owner / Company” which expression shall unless repugnant
to the subject or context includes its legal representatives, successors and assigns), has
issued tender paper/Purchase Order (PO) vide its Tender/Purchase Order No……
dated................ for ……………. (herein after called “the said tender”) to ..................
(hereinafter called “the said tenderer(S)” which expression shall unless repugnant to the
subject or context includes their legal representatives, successors and assigns) and as per
terms and conditions of the said tender, the tenderer shall submit a Bank Guarantee for
Rs................ (Rupees ............................... only) towards Earnest Money/Security
Deposit in lieu of cash.
1. We............................... Bank having its branch office at ........................do hereby
undertake to pay the amounts due and payable under this guarantee without any
demur merely on a demand from the Company stating that in the opinion of the
Company, which is final & binding, the amount claimed is due because of any
withdrawal of the tender or any material alteration to the tender after opening of the
tender/any violation of Purchase Order by way of any loss or damage caused or would
be caused or suffered by the Company by reason of any breach by the said tenderer
(S)/supplier (s) of any terms and conditions contained in the said tender/PO or failure
to accept the letter of Intent / Agreement or that the amount covered under this
Guarantee is forfeited. Any such demand made on the Bank by the owner shall be
conclusive as regards the amount due and payable by the Bank under this Guarantee.
However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs................... (Rupees ................................. only).
2. We undertake to pay to the Company any money so demanded notwithstanding any
dispute or disputes raised by the tenderer (S) any suit or proceeding pending before
any office, court or Tribunal relating thereto, our liability under this present guarantee
being absolute and unequivocal. The payment so made by us under this bond shall
be a valid discharge of our liability for payment there under. Our liability to pay is not
dependent or conditional on the owner proceeding against the tenderer(s).
3. The guarantee herein contained shall not be determined or affected or suspended by
the liquidation or winding up, dissolution or change of continuation or insolvency of
the said tenderer (s) but shall in all respects and for all purposes be binding and
operative until payment of all money due or liabilities under the said tender/purchase
order are fulfilled.
4. We............................. Bank Ltd, further agree that the guarantee herein contained
shall remain in full force and effect during the period that would be taken for the
finalization of the said tender/conclusion of supply or fulfilment of all contractual
obligation under the said PO and it shall continue to be enforceable till the said
tender is finally decided and order placed /all contractual obligation under the said PO
fulfilled on the successful tenderer(s) and/or till the dues of the Company under/or by
virtue of the said tender have been fully paid and its claims satisfied or discharged or
till a duly
authorized officer of the Company certifies that the terms and
conditions of the said tender have been fully and properly carried out by the said
tenderer(s)/supplier and accordingly discharges the guarantee.
5. That the owner/Company will have fully liberty without reference to us and without
affecting this guarantee to postpone for any time or from time to time, the exercise of
any of the power of the owner under the tender.
6. Notwithstanding anything contained herein before, our liability shall not exceed
Rs.............. (Rupees .................................... only) us and shall remain in force
till..................... unless a demand or claim under this guarantee is made on us within
three months from the date of expiry we shall be discharged from all the liability
under this guarantee.
7. We........................... Bank, lastly undertake not to revoke this guarantee during its
currency except with the previous consent of the Company in writing. We further
undertake to keep this Guarantee renewed from time to time on the request of the
Tenderer (s).
Date:
______________________________ Bank
Corporate Seal of the Bank
By its constitutional Attorney
Signature of duly Authorized person
On behalf of the bank with seal & signature
code
a) B.G. to be furnished from any of the Scheduled Banks. b) Address of BRBNML Office
where tender is to be finalized should be referred in the B.G.
ANNEXURE - G
WARRANTY CERTIFICATE
We warrant that the product supplied against purchase order no. ________
dated _____________ and invoice no. ______________ dated _________
will be free from defects in design, materials, workmanship etc. The original
manufacturer’s warranty certificate is attached. We will ensure that the warranty
is provided for the product for the period as per the purchase order failing which the
security deposit may be forfeited by the purchaser, M/s. Bharatiya Reserve Bank
Note Mudran Pvt. Ltd, Mysore.
For and on behalf of
Date:
Place:
Signature with seal
ANNEXURE "H"
Check List for Tenderers
Please ensure that
1
Proforma for Techno-commercial Bid is kept in First sealed cover, super scribing ‘TECHNOCOMMERCIAL BID’ on the cover after confirming:
a) Proforma for Techno-commercial bid (Annexure-D) & Compliance Statement (Annexure-J), if any,
are completely filled & signed.
b) Copy of entire tender documents is duly signed by authorized signatory with seal affixed, in token of
acceptance of tender conditions.
2
The second sealed cover contains only EMD with superscription “EMD “
3.
Proforma of Price bid (Annexure –E) is filled, with detailed price break up, signed and is kept in third
Sealed Cover super scribing “PRICE BID” on the cover.
4
All the three sealed envelopes should be put into fourth envelope which must be
superscribed with “010/MMD/MYS/2011-12, dated :06-05-2011 for Shrink Film
Polyolefine, Due on 22-06-2011 “.
5.
Sample, if applicable, is submitted alongwith the techno commercial offer.
Annexure-I
General Terms & Conditions for the Tender
Note : In the event of inconsistencies the Specific Terms and Conditions and terms and conditions mentioned
in the NIT will have overriding effect .
1.
Tenderers are to ensure that offers are submitted against individual enquiries in separate covers
duly superscribing correct reference number and closing date.
2. Offers received after the closing time and date will not be considered.
3. The quotation should be kept valid for a minimum period of ninety days from the date of opening of the
tenders.
4. The drawings, samples etc. sent along with the tender/enquiry shall be returned with the quotation otherwise
the quotation may not be considered.
5. The price quoted should be in both figures and words as otherwise the quotation is liable to be ignored. In
case figures and words differ, then those in words shall be considered as the correct one.
6. Prices should be on FOR, BRBNMPL, Mysore Press basis and firm till completion of supplies against the
purchase order.
7. Tenderers are to indicate the exact Sales Tax, Excise duty and other levies applicable extra/included in the
price. Claim for Excise duty should be supported by original and clear Excise Duty gate pass. This is required
in case the supplier claims price rise or BRBNMPL wants to reduce the rate due to change in tax rate.
8. If the term is covered on DGS&D rate contract, it should be confirmed that the prices are same as applicable
to DGS&D/Government Departments. The DGS&D rate contract reference should also be indicated, besides
giving a copy of the contract.
9. If any packing, handling, transporting etc., charges are applicable extra, the exact amount should be indicated
in the offer, whenever possible.
10. BRBNMPL reserves the right to avail the price offered for full quantity of the tender or part thereof or ignore
the offer completely without assigning any reason whatsoever.
11. The supplier will be responsible for the material to reach destination intact and the supplier should arrange for
adequate transit insurance within the quoted rates.
12. PAYMENT.
The terms of payment are 100% payment in general (subject to deduction of Security Deposit if any and
taxes as applicable) after receipt, inspection and acceptance of materials. Offers not agreeing with these terms
are liable for rejection.
13. SECRECY
(i)
All the information, know-how, technical data, specification and drawing models or
specimens furnished by BRBNMPL for the purpose of or in connection with the
manufacture and supply of the stores hereby tendered constitute the property of
BRBNMPL and the supplier shall keep them in strict confidence and he shall not
divulge the same to anyone else except under the authority and for the purpose of
BRBNMPL. All such documents, data, drawings, models and specimens are the
property of BRBNMPL and shall be returned when demanded by BRBNMPL.
(ii)
The supplier shall not supply the material ordered by BRBNMPL to anyone else other
than BRBNMPL and shall not disclose any initiations, development or adaptations
thereof to anyone else except with the written consent of BRBNMPL.
(iii)
BRBNMPL shall be entitled to prevent a breach of the above and to damages in case of
breach.
14. WARRANTY: The items should be warranted against defects in material, workmanship, dimensions etc., for
a period of 12 months from the date they are put to actual use or 18 months from the date of supply,
whichever is earlier. Defective items should be replaced free of cost at our Press.
15. Samples should be got approved before effecting bulk supplies. When quotations are called for conforming
drawing/specifications, the offers should strictly conform to the specified drawing/specifications. No sample
need be submitted in such cases unless otherwise laid down specifically.
16. When samples are called for along with the tenders, they should be marked and labeled so as to correspond
with the item of the tender. They should be sent freight paid to the same address as the tender and
arrangement should be made to see that they arrive by the opening date of the tender, otherwise offers are
liable to be rejected.
17. The tenderers must state on the tender form, if he requires the return of unaccepted samples failing which
they will be retained by the Purchaser. Unaccepted samples will be collected by local firms themselves and
will be returned to outside firms per passenger Train “Freight to Pay”. The company shall not in any way be
responsible for the return of the sample in its original condition.
18. ALTERATION OF SPECIFICATIONS, PATTERNS AND DRAWINGS: BRBNMPL reserves the right
to alter from time to time, the specifications, patterns and drawings and as from the date that may be specified
by the Purchaser. The articles shall be in accordance with the specifications. Pattern and drawings, so altered
in the event of any such alteration involving an increase or decrease in the cost of or in the period required for
production, a revision of the contract price and the time fixed for delivery shall be made in relation to the
articles, where alterations are made with mutual agreement.
19. In the case of indigenous goods, tenderers must show in the relevant column, whether the material offered is a
product of a cottage or a Small Scale Industry or a Factory product.
20. When offering imported material for supply the maker’s name, brand and country of origin must be
mentioned in the quotation.
21. The delivery period quoted must be specific and realistic. The inability of the successful tenderers to execute
orders in accordance with delivery schedules, will entitle BRBNMPL to cancel the purchase order and
purchase the stores from elsewhere at the risk and cost of the supplier. Such failures will also be kept in view
when considering their subsequent quotations.
22. PRICE VARIATION:
Tenderers must as a rule quote firm and all-inclusive price. Price variation, however, in certain cases, can be
considered only on account of statutory increase/decrease in levies (in case of indigenous supplies) and for
exchange fluctuations, increase/decrease in customs duty, changes in sea freight etc. (for imported supplies)
subject to submission of break up of prices at the time of quotation,- provided that such adjustments are part
of the bid accepted.
23. RIGHT OF ACCEPTANCE AND REJECTION OF TENDERS:
The purchaser reserves to himself the right to accept tenders in respect of all items, any one item or part of an
item, and the acceptance thereof shall be deemed as sufficient notice of the exercise of such right. The tender
shall thereafter be for the quantity so accepted which will form the contract.
24. DELIVERY OF STORES:
a. Delivery of stores dispatched F.O.R from any stations will not be considered as taken over by
consignee until invoiced quantities have been inspected, counted, weighed or measured at
destination. Until such delivery is taken all stores shall be at sender’s risk and BRBNMPL shall
not be bound by any number, weight or measurement stated in the relative BRBNMPL lorry
receipt or the supplier’s invoice.
b. All supplies shall be subject to inspection, measurement and weighment on receipt of stores at
destinations as specified in the purchase order. The decision of the inspection Officer or any
other person nominated by the purchaser, as regards quality or quantity of supplies delivered,
and shall be final. The Inspection officer is entitled to reject any or all of the supplies if not
conforming to the terms and conditions of the purchase order.
c. Even in cases, if prior inspection of stores before dispatch is arranged, the consignee shall be
entitled to reject any of all the supplies on receipt if not found complying with terms of the
contract.
25. TESTING OF STORES: The suppliers shall be required to reimburse BRBNMPL for any expenditure
incurred in testing supplies, which failed to correspond to the required specifications.
26. ADVICE OF DESPATCH OF STORES:
a. Suppliers would send an advice as soon as the material against an order placed on them is
dispatched to the consignees specified in the purchase order giving full description of the
material and quantity dispatched, reference to R R or Postal Receipt and reference to relative
order no and date.
b. All dispatch documents i.e. Railway receipts and Challans should be sent to the consignees.
27. INSTRUCTIONS TO BE OBSERVED BY SUPPLIES IN PREPARING BILLS:
a. The bills should be prepared in ink or duly typed and submitted in duplicate marked “Original”
or “Duplicate” on the respective foils. The rates should be shown both in words and figures.
Bills either prepared or signed by pencil will not be accepted.
b. The nomenclature of the material supplied shown in the bills should be strictly in accordance
with the description given in the purchase order and as per the quotations submitted by the
supplier. In case if there is any deviation between quotation and purchase order on name,
nomenclature, description, specifications etc, the supplier must obtain prior clarification before
supply otherwise BRBNMPL shall not be responsible for rejection of the material.
c. Consignees name and other reference should be given on the bill as well as in all
correspondence in connection therewith for facility of connecting the papers and arranging for
early payment.
28. COMPLAINTS REGARDING NON-PAYMENT: The suppliers shall when making reference
regarding non payment of
their bills for supplies made, invariably mention the particulars of material and the destination of consignee to
whom the materials have been dispatched, purchase order no. and date and dispatch particulars etc to
facilitate prompt action being taken for settlement of their bills.
29. REMOVAL OF REJECTED MATERIALS:
a. Local firms will remove the rejected materials within 7 days of the date of issue of the rejection
letter failing which the responsibility of BRBNMPL will cease and the material will remain at
suppliers entire risk and BRBNMPL shall have right to dispose of such stores at the suppliers
risk and account without reference to them.
b. Rejected materials of out station firms, if not removed within 15 days of issue of a rejection
letter, will be dealt with as in 28(a) above.
30. GUARANTEE CLAUSE: The supplier guarantee that the store, which he supplies, shall confirm fully
in accordance with specifications and will operate properly. In all cases, the supplier guarantee that his
design would strictly follow the ‘as made’ detailed drawings with such modifications, as are notified in
respect of each type. The supplier further guarantees that the stores will be free from defects in material
and workmanship provided that the contractors liability on this respect shall be limited to furnishing and
installation or replacement of parts free of any charges of the repairs of defectives parts only to the extent
that such replacement or repairs are attributed to or arise from faulty workmanship of material, or designs
in the manufacture of the stores. In the case of imported stores the supplier shall deliver the spares at an
Indian port from which point the purchaser shall clear through customs and arrange delivery at his
expense to the inland destination. If the supplier so desire the replaced parts can be taken over by his
representatives in India for disposal, as he deems fit, within a period of 3 months from the date of receipt
of replacement of parts. At the expiry of this period, no claim whatsoever shall lie on the purchaser.
It shall be a condition of the guarantee here under that any defects/complain, shall be brought to the suppliers;
attention within a reasonable time of their being first discovered. The guarantee herein contained shall not
apply to any material, which shall have been repaired or altered by the purchaser, or on his behalf in any way
so as to affect its strength performance or rehability or to any defect to any part due to misuse, negligence or
accident
The guarantee herein contained shall expire in respect of each item of stores, on the expiration of 18 months
from the date of its delivery or 12 months from the date of its placing in service whichever is earlier, except in
respect of defects notified to the supplier prior to expiration of such date.
All replacements and repairs that the purchaser shall call upon the supplier to deliver or perform under this
guarantee shall be delivered and performed by the supplier without demur promptly and satisfactorily.
Any approval or acceptance by the purchaser of the stores or of the materials incorporated herein shall not in
any way limit the supplier’s liability hereunder.
The decision of the purchaser in regard to supplier’s liability under this guarantee shall be final and
conclusive.
31. ARBITRATION : If any dispute arises after the issue of LOI /Purchase order and during the execution
of the project which is not resolved within 30 days of their arising , they shall be referred to a sole
arbitrator to be appointed by the Managing Director of BRBNMPL. The governing law in this regard will
be The Arbitration and Conciliation Act ,1996 of India.The venue of the Arbitration will be Mysore .
Further,disputes if any , that may arise at any point of time , shall be subject to Mysore jurisdiction only.
32. LEGAL JURISDICTION : The court of Mysore / Bangalore (Karnataka State) only shall have
jurisdiction to deal with and decide any legal matter of dispute whatsoever arising out of any Purchase
orders placed by us.
33. FORCE MAJEURE CLAUSE :
BRBNMPL shall in addition to its power under other clauses to determine Purchase orders have power to terminate its
liability there under at any time by giving a notice of reasonable time in writing to the supplier of the company’s desire
to do so and upon the expiration of the notice the P.O shall be determined without prejudice to the rights of the parties
accrued to the date of determination.
Further in the event of any situation arising out of or caused by any act which is beyond the control of BRBNMPL ,
which results in stoppage of production , or in event of any policy decision made in the interest of the company which
may necessitate the short closure of the Purchase order , the company by giving a notice of reasonable time to supplier,
can terminate the purchase order without prejudice to the rights of the parties accrued to the date of termination.
*****************************
COMPLIANCE STATEMENT FOR OFFER OF
Sl
No.
SHRINK FILM POLYOLEFINE
Features
1.
MATERIAL: Polyolefine biaxial shrinking centre
folded semi tubular film.
2.
3.
THICKNESS: 25 microns +/- 3 microns
WIDTH: 355mm +/- 5 mm
4.
5.
6.
7.
8.
9.
Offered
(Yes/No)
Deviation (If any)
OUTSIDE DIAMETER OF ROLL: 300mm appx.
LENGTH OF FILM: 450 metres appx.
CARDBOARD CORE INNER DIAMETER: 90mm
WEIGHT OF EACH ROLL: Approximately 13.5
Kilograms
OTHERS: The material should be wound tightly on
the core
Staggered delivery : In two quarterly
installments
Seal
(
)
Name
Signature with date.
Offers with deviation in any of the parameters as mentioned above may be liable to be rejected unless the non-conformity in technical
specification is minor in nature / constitute a material deviation. Decision of the purchaser in this regard shall be final and binding .
However , any high/ extra features than the minimum specified above though will not be rejected , but no extra weightage shall be given
either in technical qualification or in Price bid.