1. education
2. school

Student Manual
2013-2014
School of Arts and Sciences
School of Medicine
School of Veterinary Medicine
Graduate Studies Program
Welcome to St. George’s University. This Manual has been designed to clearly articulate
the rules, regulations, and administrative policies of the University in general, and the more
specific policies of the individual Schools and programs in particular. All administrators,
faculty members, and students should familiarize themselves with the content of this Manual
and adhere to the policies and procedures herein.
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St. George’s University
St. George’s University . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
General Policies for All Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Registration and Matriculation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Acceptance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Pre-Registration Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Registration Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
MD/DVM Clinical Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Late Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Change in Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Financial Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Late Payment Penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Required Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Health Insurance Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Health History Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Disabilities Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
MCAT Consent Form.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Permanent Address Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Personal Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Student Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Absence Reporting Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Medical Excuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Non-Medical Excuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Religious Observance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Course and Instructor Critique Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Leave of Absence (LOA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Permission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Intent to Return from LOA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Financial Aid and LOA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
University Withdrawal Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Refund Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Return of Financial Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Transcripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
St. George’s University Privacy Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Notice of Directory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Administrative Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Letters of Good Standing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Letters of Recommendation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Dean’s Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Student Policies, Procedures, and Nonacademic Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
University Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
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Student Comportment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
University ID Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Dress Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Building Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Library Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Study Space Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Service Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Non-Service Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Control of Animals on St. George’s University Property . . . . . . . . . . . . . . . . . . . . . . . 18
Campus Motor Vehicles Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Student Security and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Honor Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Enforcement of the University Honor Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Plagiarism Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Sexual Harassment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
University Drug and Alcohol Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
University Examination Policies and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Examination Administration Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Unprofessional Behavior During an Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Disciplinary Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Informal Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Formal Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Use of Media by the University . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
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St. George’s University
General Policies for All Students
This section describes the general University rules, policies, and regulations. Students’
registration each semester or term constitutes an agreement to comply with the
requirements and provisions of the University as published or amended in the entire
Student Manual and each School’s catalogue, and supersedes the previous year’s
Student Manual and School’s catalogue. It is the responsibility of all students to educate
themselves on the contents of this Manual, and to adhere to the policies and provisions
as stated herein. Ignorance of rules and regulations clearly outlined and defined within
this Manual is no excuse for noncompliance.
The particular School or program rules are in addition to and supersede these rules. For
those students matriculated in the Doctor of Medicine program, additional requirements
and provisions will be found in the School of Medicine Clinical Training Manual. Students
fulfilling degree requirements at another institution are responsible for familiarizing
themselves and complying with the rules and regulations of the affiliate university.
The privileges of the University and bona fide status as a student is available only when
students have completed registration, are on a designated vacation period or an
approved leave of absence, and are in good financial standing with the University. It must
be expressly understood and agreed that should any difference between the University
and a student arise, the local law of Grenada will be applied.
The University, it Schools and Programs, reserve the right to update and make changes
to their respective Manuals at any time.
Registration and Matriculation Policies
Acceptance
The Committee on Admission grants students’ acceptance into the University upon
the presumption that all statements made by applicants during the admission process,
whether oral, written, or in submission of academic documentation, are true and
accurate. If it is subsequently discovered that false, misleading, or inaccurate information
was submitted, the University may nullify a candidate’s acceptance; if a student is
registered, dismiss the student; or, if a degree has been conferred, rescind the degree.
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St. George’s University
Welcome to St. George’s University. This Manual has been designed to clearly articulate
the rules, regulations, and administrative policies of the University in general, and
the more specific policies of the individual Schools and programs in particular. All
administrators, faculty members, and students should familiarize themselves with the
content of this Manual, and adhere to the policies and procedures herein.
Registration
Pre-Registration Procedures
Students enrolled in undergraduate, graduate, or professional programs are required to
meet with their faculty advisors during the designated pre-registration period. Scheduled
appointments are recommended. After consultation with an advisor, the advisor will submit
students’ official pre-registration forms. The registration process is completed when students
are financially cleared. Students will be able to view and print their registration status and
course schedule from their student self-service account. Students will receive a validation sticker
for their SGU identification card when they complete registration check-in. Students will be
able to view in student self-service if there are holds on their account which prevent registration
completion. These procedures will be distributed prior to the pre-registration period.
Registration Procedures
All students must complete registration for all coursework to be attempted within the
upcoming academic period during the official registration period. The registration period
includes the late registration period. Students are not considered enrolled until they have
formally completed the registration requirements during the designated registration period,
which is on or before the first day of scheduled classes in a term or semester.
Registration procedures will be distributed immediately before the start of classes. The times
for registration will be posted on campus and published on the University website.
No services, including on-campus housing, study-group help, or participation in academic
activities will be offered to non-registered students. Students who fail to register by the end
of the seventh day of a new term, as outlined in the late registration period, and who have not
received approval for an official leave of absence, or have not officially withdrawn from the
University will be dismissed for failure to register effective on the eighth day of the term.
MD/DVM Clinical Registration
MD: There is no formal registration period during clinical rotations in the Doctor of Medicine
program. The Office of Clinical Studies schedules clinical rotations for the School of Medicine.
Attendance on the first day of rotation is equivalent to registration. Clinical students in the
Doctor of Medicine program are required to be present on the day and time indicated for the
assigned rotation.
DVM: The final year of clinical training of the Doctor of Veterinary Medicine program takes
place on the campus of one of the affiliated universities. The final year of the program is
scheduled through the School of Veterinary Medicine. Students must appear at the assigned
educational institution as advised and follow the course registration procedures of that
particular institution. This registration is communicated immediately to the SGU Office of the
Registrar. Students are simultaneously registered at St. George’s University while registered
at affiliated universities.
Late Registration
All students, except for clinical students in the Schools of Medicine and Veterinary Medicine,
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are required to register on or before the first day of classes as scheduled by the Office of
the Registrar.
Students should note that if they register and begin classes late, they will miss important
academic concepts and their grades may suffer. Late registration will not be considered
a mitigating factor for poor academic performance.
Change in Registration
To alter their registration, students must submit the appropriate, completed Add/Drop,
Administrative Adjustment, or Withdrawal forms to the Office of the Registrar within the
time period allotted for the particular School or program.
Financial Obligations
All students are responsible for settling any financial obligations to the University before
registering for a new term. Financial clearance from the Office of Student Finances is
required for registration. If financial clearance cannot be achieved, it is the responsibility
of students to obtain approval for provisional registration or an official leave of absence
by the end of the late registration period.
Billing
Students will be billed approximately one month before the applicable due date. In the
event that students do not receive a timely tuition bill, it is their responsibility to contact
the Office of Student Finances to ensure that the tuition bill is paid before the due date.
All students are responsible for payment of tuition and fees by the due date, which is
approximately one month before the start of each term or academic year depending
on the program. Payments must be postmarked by the due date indicated on the
tuition invoice or statement of account. Tuition and fees are published in the University
catalogues and are subject to change.
Late Payment Penalties
Late payment penalties are assigned from the designated due date at a rate of 18%
per annum on any unpaid balance. Students are not considered to be students in good
standing if they have any unpaid balances. Students will not receive any University
services or records until their good standing status is restored. These include transcripts,
diplomas, bona fide student letters, and letters of recommendation.
Required Documentation
Health Insurance Form
All students attending at least half-time and who are not covered by the Universitysponsored health insurance program must carry comparable health insurance, and are
required to submit documented proof of such coverage on an annual basis. Grenadian
students may wish to enroll in the University-sponsored health insurance program;
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St. George’s University
The late registration period ends at 5:00 pm on the seventh day following the date of the
end of the registration period (for example, if registration ends on a Monday, the late
registration period will end at 5:00 pm on the following Monday). Fees are charged for
each day late. No students may register beyond this time.
however, it is not required during any period of an academic program during which they are
residing in their home country.
Health History Form
All matriculated students must complete a Health History form prior to registration and meet
the requirements stated on the form. This form will give a record of previous illnesses and
immunizations.
Throughout students’ matriculation, Health History forms must be current and verification
must be provided, as determined by the University. Students who fail to fulfill these
requirements may have their matriculation status suspended. Medical records will be
kept confidential and used only for valid University purposes. If a student is seeking
accommodation for a disability such as extra time on an examination, she/she must follow the
procedures below.
Students returning from a medical leave of absence must submit documentation of their
health status for review by the Director of University Health Services one month prior to
their intended return to the School. They should receive written clearance from the Dean of
Students to return prior to arriving at the University.
Disabilities Form
Students who have physical or learning disabilities may seek reasonable accommodations
from the University, such as extra time on examinations. It is the responsibility of student
to notify the University of a disability and to provide the documentation deemed necessary
by the University. This documentation will be submitted to the Dean of Students Office. The
Dean of Students Office will submit the information to the Committee on Learning Disabilities
for consideration. If a disability is suspected after enrollment, it is the student’s responsibility
to obtain appropriate documentation of this disability from a certified specialist as requested
by the University and submit it to the Dean of Students. The University may require students
to submit to an examination by a health care provider of the University’s choosing.
Students will be informed of decisions regarding approval for accommodation for students’
disabilities by the Committee on Learning Disabilities.
The policies and procedures for documenting disabilities and requesting accommodations in
the School of Medicine are found in the Medical Program section, and supersede the above.
MCAT Consent Form
All students entering the Doctor of Medicine must sign a waiver granting permission to
the University to release MCAT scores of US citizens and permanent residents to the US
Department of Education
Permanent Address Form
All students must maintain an accurate record of their permanent address, emergency, and
immigration information, including citizenship and passport or immigration number, with the
Office of Enrolment Planning. The permanent address on file with the University is the only
place to which the University will send ALL correspondence when students are not on campus.
A change of address during a term, between terms, or while taking clinical clerkships must be
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filed in writing with the Office of the Registrar. It is especially important for medical and
veterinary medical students on clinical clerkships to notify the Office of the Registrar of
any change of permanent address during clinical rotations.
• Email: The University assigned email accounts are an official means of
communication between students and the University. Students should ensure
that their password remains confidential. Students must check their SGU email
accounts frequently. Important student information will be posted there. Students
are responsible for University information imparted via email. Any information
disseminated via email using students’ email accounts will be the responsibility of
students whether or not students claim to have actually sent the email.
• Website: The University from time to time may broadcast general University
communications via the University website. Students may not use the public website
for general communications. There are sites within the Member’s Center, SGU Talk,
and SGU Post where students may post general announcements or messages.
Student Housing
In Grenada, all entering students must live on campus for at least one term. Medical,
veterinary medical, and graduate students are required to live on campus for the first
term only. Undergraduate students, including those in preprofessional programs, must
live on campus for one year. Exceptions to this policy include students in the Charter
Foundation Program, married students, and students from Grenada who live at home.
After the required residency period, on-campus housing is not guaranteed in Grenada.
All students wishing to live on campus must enter a lottery. The lottery is held during
March/April for the Fall term and October/November for the Spring term.
Information on off-campus housing can be obtained from the Housing Office. All
matriculated students on the Grenada campus must live in approved housing, either on
or off campus, at the discretion of the University. Students are reminded that no pets are
permitted in University housing on the True Blue campus. The University reserves the
right to require students to live on campus.
For those students enrolled in the Doctor of Medicine and Doctor of Veterinary
Medicine programs, housing opportunities vary at different clinical centers, affiliated
hospitals, and veterinary clinical locations. In all cases, during the medical and veterinary
clinical years, housing is the responsibility of students. Some affiliated hospitals in the
United Kingdom provide single accommodation for students. Students are responsible
for the cost of these accommodations.
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St. George’s University
Personal Contact Information
• Telephone: Students must maintain current local and permanent phone numbers
where they can be reached both when school is in session and during holidays with
the Office of the Registrar.
Attendance
Requirements
Students are expected to attend all classes and clinical rotations for which they have
registered. Although attendance may not be recorded at every academic activity, attendance
may be taken randomly. Students’ absence may adversely affect their academic status as
specified in the grading policy.
If absence from individual classes, examinations, and activities, or from the University itself
is anticipated, or occurs spontaneously due to illness or other extenuating circumstances,
proper notification procedures must be followed.
A particular course may define additional policies regarding specific attendance or
participation.
Absence Reporting Procedures
Medical Excuse: There are specific medical excuse guidelines in each School or program.
Please check the appropriate section in this Manual.
Non-Medical Excuse: If, due to a catastrophic event or emergency, students are unable to
attend any mandatory activity, they must immediately notify the Dean of Students Office. The
Dean of Students Office will make a determination based upon information provided and
verification, and will notify the course instructor as to the validity of the absence, requesting
that the instructor provide remediation of the missed activity. The instructor will specify
the means through which students can resolve excused absences and inform the Dean of
Students Office.
Religious Observance: Students who miss an examination due to religious observance will
be allowed to sit a rescheduled examination within the term if the course instructor is notified
through the Dean of Students Office prior to the original examination.
There may be specific attendance rules in a given School or program. Please check the
appropriate section in this Manual.
Course And Instructor Critique Program
Course and Instructor Critiques: Students are expected to attend all classes and other
related academic activities as defined for each course by the course director. One such
academic activity is participation in the St. George’s University (SGU) Course and Instructor
Critique Program.
Student Participation in the Evaluation Process is Mandatory: When requested, students in
a course are expected to complete all required faculty and course evaluations. Failure to
complete all required course and instructor critiques will mean that students did not fulfill all
course requirements. The critiques coordinator notifies students when evaluation periods
have begun and sends periodic reminders to ensure that critiques are submitted within the
allotted time frame.
The Importance of Evaluation: Evaluation is a necessary component of any course. Just as
students anticipate a fair and accurate evaluation of their performance and achievement in
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a course, SGU requires that faculty and course evaluations be completed each term.
Continual evaluation and assessment of faculty ensures that the instructional program
not only remains consistent, but also improves as students’ needs and expectations are
considered.
Leave Of Absence (Loa)
Permission
Due to schedule and curriculum changes, a leave of absence (LOA) may cause difficulties
upon re-entering an academic program. Degree candidates are still required to
complete their programs within the number of years specified by their degree programs.
Students utilizing US Title IV funding should refer to the Financial Aid and LOA section
that follows.
Students who must interrupt their studies for part of a term or longer are required to
receive written approval for a leave of absence (LOA) from the Dean of Students Office.
Forms can be obtained at the Dean of Students Office. It is the responsibility of students
to make sure that they receive written approval prior to leaving the University. These
forms require a reason for the LOA, the student’s signature, and a date. All forms must
be emailed to Enrollmentchanges@sgu.edu.
The Dean of Students must approve an extension of an LOA into another term; requests
must include an explanation of special circumstances. Students who do not return to
the University by the designated date and have not received an LOA extension will be
withdrawn from the University. Leaves of absence may be granted for up to one year
(only under special circumstances).
Please note: A student is allowed one Leave of Absence (LOA) or one term in the
Individual Advancement Program.
Intent to Return from LOA
All students on a leave of absence should contact the Office of the Registrar six weeks
prior to the end of the leave (no later than November 30 for a Spring term return or no
later than June 30 for a Fall term return) to clarify their future intention and confirm that
all documentation is in order, including medical and/or financial clearance, if required.
Students wishing to return early may only do so with written permission of the Dean of
Students.
Financial Aid and LOA
Students receiving financial aid should consult the Office of Financial Aid concerning the
financial implications of a leave of absence.
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St. George’s University
Feedback: At the beginning of each term, course directors will address the class and
summarize the results of the course and instructor critiques from the previous term. In
this summary, course directors will report areas that students rated highly and areas that
received the lowest ratings. For areas receiving low ratings, the course director details
what changes were made to address students’ concerns, thus ensuring that course
evaluation influences course design and delivery.
An LOA is considered approved for US federal financial aid purposes if:
1. Students are permitted to complete the coursework they began prior to the LOA; and
2. The number of days in the LOA, when added to the number of days in all other approved
leaves of absence, does not exceed 180 days in any 12-month period (counting from the
first day of the first approved LOA within a 12-month period).
If students resume attendance before a total of 180 days accumulate, they will maintain
eligibility for deferment of federal student loans and subsidy of subsidized Stafford loans.
Leaves of absence, which begin during a term in which students withdraw from all courses
and intend to repeat, are not considered approved for student financial aid purposes, and
students will be reported as withdrawn to the National Student Loan Data System. The
withdrawal date will be the first date of the LOA. An LOA will be considered approved for
students taking leaves of absence between clinical rotations if the 180-day criterion is met.
If students request extensions of approved leaves of absence, students will be reported as
withdrawn to the National Student Loan Data System if the extended LOA exceeds 180 days
within the 12-month period. The withdrawal date will be the first date of the LOA.
Leaves of absence, which are not approved for student financial aid purposes, will result in a
reported status of Withdrawn and will require action on the part of the student. As there will
no longer be eligibility for in-school deferment of loans, students must contact the servicers
of those loans to request forbearance status.
UNIVERSITY WITHDRAWAL POLICY
If students wish to withdraw from the University, they must provide written notice of their
intention to do so to the Dean of Students or the Office of the Registrar. Each School or
program of study has its own regulations regarding how withdrawn courses are noted on the
transcript. Students are advised to seek counseling from the Dean of Students and their faculty
advisors prior to withdrawal.
Refund Policy
Students who withdraw or take a leave of absence, fail to return from an approved leave of
absence, are dismissed, or otherwise fail to complete the term for which they were charged
will receive a refund of University charges based on a pro rata calculation. If students
withdraw during the first 60% of a term, University charges are prorated based on the
percentage of the term that has elapsed. If a withdrawal takes place after the 60% point, full
University charges remain due. The refund is determined by students’ effective dates of
separation.
Return of Financial Aid
In accordance with US Federal Title IV Regulations, the same pro rata schedule is used to
determine the amount of Title IV funds students have earned at the time of withdrawal.
Refunds made on behalf of financial aid recipients are distributed in the following order:
• Unsubsidized Federal Stafford Loan
• Subsidized Federal Stafford Loan
• Federal GradPLUS
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• Private or institutional sources of aid
• The student
TRANSCRIPTS
Grade reports including all completed coursework to date will be issued to students
four to six weeks after the completion of each academic term as long as students are
in good academic and financial standing. Official transcripts bearing the University seal
and validating signatures are not issued to students or other individuals, but are mailed
directly to institutions as confidential information, and only upon the written request by
students.
A charge of $5.00 for each transcript request may be paid directly to the Office of
Enrolment Planning/Office of the Registrar. Checks should be made payable to
St. George’s University or University Support Services, LLC. If more than ten transcripts
are ordered on the same request form, the additional transcripts over ten will be billed at
$3.00 per transcript.
Requests for official transcripts can be submitted in writing by mail or in person:
Office of Enrolment Planning/Office of the Registrar
St. George’s University
Grenada, West Indies
Fax: +1 (473) 444-1770
OR
Office of the Registrar
University Support Services, LLC
35 00 Sunrise Highway, Building 300
Great River, NY 11739
Fax: +1 (631) 665-2047
ST. GEORGE’S UNIVERSITY PRIVACY POLICY
The St. George’s University Privacy Policy affords students certain rights with respect to
their education records.
These rights include:
1. The right to inspect and review students’ education records within 45 days of the day
the University receives requests for access. Students should submit written requests
to the Office of the Registrar that identify the record(s) they wish to inspect. The Office
of the Registrar will make arrangements for access and notify students of the time
and place where the records may be inspected. If the Office of the Registrar does not
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St. George’s University
Students who can demonstrate unusual and compelling reasons for leaving the
University may appeal for an exception to the refund policy by writing a letter to the
Office of Student Finances asking to apply for a William M. McCord Scholarship. These
partial tuition scholarships are awarded to students who withdraw from a term due to
compelling personal reasons, and when they return to resume their studies suffer undue
financial hardships which affect their ability to pay for their education.
maintain the records, that official shall advise students of the correct official to whom the
requests should be addressed.
2. T he right to request the amendment of students’ education records that the students
believe to be inaccurate. Students may ask the University to amend records that they
believe to be inaccurate. They should write the University Official responsible for the
record, clearly identify the part of the record they want changed, and specify why it is
inaccurate.
If the University decides not to amend the records as requested by students, the University
will notify students of the decision and advise them of their right to a hearing regarding
requests for amendment. Additional information regarding the hearing procedures will be
provided to students when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained
in students’ education records, except to the extent that the SGU Privacy Policy
authorizes disclosure without consent. One exception, which permits disclosure without
consent, is disclosure to School Officials with legitimate educational interests. A School
Official is a person employed by the University in an administrative, supervisory,
academic or research, or support staff position (including law enforcement, unit
personnel, and health staff); a person or company with whom the University has
contracted (such as an attorney, auditor, or collection agent); a person ser ving on the
Board of Trustees; a student ser ving on an official committee, such as a disciplinar y or
grievance committee, or assisting another School Official in per forming his/her tasks;
or a third par ty carr ying out an ac tivity, such as auditing financial aid or the financial
management of the school, relevant to the administration, ownership or management
of the school.
A School Official has a legitimate educational interest if the official needs to review
an education record in order to fulfill his/her professional responsibility, or for the
evaluation of, management or administration of the school. Upon request, the
University discloses education records without consent to officials of another school in
which students seek or intend to enroll.
4. SGU’s Privacy Policy and Rights guidelines are consistent with the US government’s Family
Educational Rights and Privacy Act (FERPA). US students have the right to file a complaint
with the US Department of Education concerning alleged failures by St. George’s
University to comply with the requirements of FERPA. The name and address of the office
that administers FERPA is:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
NOTICE OF DIRECTORY INFORMATION
The Family Educational Rights and Privacy Act (FERPA) also requires that St. George’s
University, with certain exceptions, obtain written consent prior to the disclosure of personally
14
identifiable information from students’ education records; however,
Examples include:
• School catalogue or bulletin, showing a student’s role in a school-related activity;
• Annual yearbook;
• Honor roll or other recognition lists;
• Graduation and other ceremony programs; and
• Sports activity sheets, such as basketball, showing weight and height of team
members.
Directory information, which is information that is generally not considered harmful
or an invasion of privacy, if released, can also be disclosed to outside organizations
without students’ prior written consent. Outside organizations include, but are not
limited to, companies that manufacture class rings or publish yearbooks. If students do
not want St. George’s University to disclose directory information from their education
records without prior written consent, students must notify the Office of the Registrar by
September 1 of each calendar year.
St. George’s University has designated the following information as directory
information:
• Student’s name
• Participation in officially recognized activities and sports
• Address
• Telephone listing
• Weight and height of members of athletic teams
• Electronic mail address
• Photograph
• Degrees, honors, and awards received
• Date and place of birth
• Major field of study
• Dates of attendance
• Grade level
• Most recent educational agency or institution attended
ADMINISTRATIVE LETTERS
Letters of Good Standing
The Office of the Registrar issues Letters of Good Standing only when students
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St. George’s University
St. George’s University may disclose appropriately designated directory information
without written consent, unless students have advised the School to the contrary in
accordance with School procedures. The primary purpose of directory information is to
allow St. George’s University to include this type of information from students’ education
records in certain School publications.
are in good academic, disciplinary, and financial standing. Requests can be made via
an Administrative Action form, which should be submitted to the appropriate Office of
Enrolment Planning/Office of the Registrar. No fee is charged. Allow a minimum of 48 hours
for processing.
Letters of Recommendation
The University does not provide a Letter of Recommendation Service. Letters of
Recommendation must be obtained directly by students from individual faculty members. The
Dean of Students Office stores all submitted recommendations; these letters are used for final
year Letters of Recommendation for residency positions for medical students and for Dean’s
Recommendation Letters for all Schools in the University.
Deans Letters
Students should contact the appropriate office directly to obtain Dean’s Letters.
• School of Medicine:
• Premedical Program: Dean of Students
• Medical Program, Basic Sciences: Dean of Students
• Medical Program, Clinical Years: Dean, School of Medicine—The Dean’s Letter
for postgraduate training applications is now known as the Medical Student
Performance Evaluation (MSPE)
• School of Veterinary Medicine: Associate Dean, School of Veterinary Medicine
• School of Arts and Sciences: Dean, School of Arts and Sciences
• Graduate Studies Program: Dean, Graduate Studies Program
No fee is charged; however, please allow a minimum of two weeks for processing.
Student Policies, Procedures, and
Nonacademic Standards
UNIVERSITY CODE OF CONDUCT
Students attending St. George’s University are expected to conduct themselves with integrity,
dignity, and courtesy, according to a code of conduct that defines the interests, reputation,
and stature of the University community. Learning experiences at St. George’s University are
not only meant to develop strong academic skills, but also to cultivate students with positive
professional attributes, who are well adjusted to the norms of social graces and good social
behavior.
The Code of Conduct includes student comportment and the honor code, as well as those
actions that warrant disciplinary action. The University reserves the right to take any action
that it sees fit to protect the rights of the student body, as well as the reputation of the
University.
Abuses of this Code, outlined below, will result in disciplinary action, which may include
suspension or dismissal. It is the responsibility of all students to know the University Code
16
of Conduct. It is required that all students abide by the terms of the University Code of
Conduct.
STUDENT COMPORTMENT
University ID Cards
Students are required to have their ID cards on their person at all times while they are
on campus. The ID cards are to be presented to security and administration personnel
whenever requested to do so. It is strongly recommended that ID cards be worn visibly
at all times. If students cannot present ID cards and the security personnel cannot verify
student status, students will be escorted to the Office of the Registrar for identification
and verification of status. In the event that the Office of the Registrar is closed, students
may be escorted to the Business Office. Repeated failures to produce ID will result in
further action from the administration, which may include disciplinary action.
Dress Code
Students attending work placements, laboratories, and veterinary or hospital clinics must
dress in a professional manner appropriate to the teaching or professional facility. All
students who do not adhere to an appropriate dress code may face disciplinary action.
Specific dress code requirements may be imposed within the Schools or Programs of the
University, based upon health and safety requirements.
Building Usage
Smoking is not permitted in any University building. Eating or drinking (except water) is
strictly prohibited in any campus lecture hall, classroom, laboratory, or library.
Library Code of Conduct
1. Students are responsible for their own property at all times.
2. S
moking, eating, and drinking are all strictly prohibited in the library. Library and
security staff may confiscate food and drink openly brought into or in view in the
building.
3. Students must keep their University ID cards with them at all times and show it to
library or security staff on request.
4. Seat reservation by deposit of property in absentia is not permitted; after 20 minutes
of non-attendance, property may be removed at the owner’s risk.
5. The University will not tolerate antisocial behavior; this includes abusive language
and verbal harassment. Such misconduct will be dealt with under the University’s
disciplinary procedures.
6. Silence must be observed in all study areas, including computer rooms. Those in
group study rooms must not disturb others nearby.
7. Cell phone and internet telephone use is prohibited throughout the study areas. Cell
phones must be switched to silent on entering the library building.
8. Deliberate removal (or attempting to do so) of library materials not checked out
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St. George’s University
Civil and professional behavior toward all University personnel is expected at all times.
to students is a serious matter and will be referred to a senior member of staff for
investigation and disciplinary action.
9. S
tudents are responsible for library materials checked out to them (on or off campus);
students are advised to report immediately any loss or theft to library staff, so that remedial
action can be taken.
This Code applies to all library users and to all parts of Founders Library. Infringement of the
Code will be dealt with under the University’s disciplinary procedures.
Study Space Code of Conduct
The University has designated certain areas as Study Space. In these areas, the Study Space
Code of Conduct applies. The Code of Conduct has been formulated to foster private study.
Group study must be pursued elsewhere. Areas designated as Study Space will be clearly
marked.
1. Students are responsible for their own property at all times.
2. Smoking, eating, and drinking (except water) are all strictly prohibited in every study space.
Security staff may confiscate food and drink openly in view in the study area.
3. Students must keep their University ID cards with them at all times and show it to security
staff on request.
4. Seat reservation by deposit of property in absentia is not permitted; after 20 minutes of
non-attendance, property may be removed at owner’s risk.
5. The University will not tolerate antisocial behavior; this includes abusive language and
verbal harassment. Security staff is required to identify and report offenders.
6. Silence must be observed in all study areas. Music (and other sounds) generated from any
form of equipment is not permitted.
7. Cell phone and internet telephone use is prohibited throughout the study area. Cell phones
must be switched to silent on entering study space.
This Code applies to all users of a designated study space. Infringement of the Code will be
dealt with under the University’s disciplinary procedures.
Service Animals
All students who require the use of a service animal during matriculation at the University
must inform the Office of Admission prior to initial registration, and the Dean of Students
once matriculated. Students seeking permission to have a service animal on campus are
required to supply appropriate documentation as deemed necessary by the University. If the
request for a service animal is approved, students will be required to carry a University permit
for the animal at all times the animal is on campus, and be prepared to display the permit if
so requested by security personnel and/or the University Administration. Service animals with
the appropriate permit must be tethered at all times and not permitted to run loose while
legally on campus. It is the responsibility of the student, entering Grenada with a service
animal, to comply with applicable Grenadian laws concerning registration and vaccination of
the service animal.
Non-Service Animals
Non-service animals are strictly prohibited in campus buildings.
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1. A
ll animals on University property, including athletic fields, playing fields, and
intramural areas, must be leashed and under personal control of the owner at all
times. They are not to be tied or secured to trees, posts, shrubs, and so forth, and left
unattended.
2. A
nimals are not permitted in any buildings. Exceptions are service animals, campus
security dogs, animals under care and treatment in the veterinary medical complex,
research animals housed in University buildings, or animals used as part of an
academic program.
3. All animals on campus must have current registration and vaccinations, in compliance
with Grenadian Law, as evidenced by a tag on the animal or the vaccination certificate
in the possession of the owner.
4. Animals picked up because they are found running loose or unattended will be taken
to the GSPCA building where they will be retained for 72 hours. If not claimed and
expenses paid by that time, appropriate disposition of the animal will take place.
5.Owners/Caregivers must clean any urine or feces produced by animals while in
buildings or anywhere on campus.
6. The University Veterinarian must approve areas in advance for unloading, exercising,
or tethering animals.
Campus Motor Vehicle Rules and Regulations
The operation of a motor vehicle on campus is a revocable privilege that may be
suspended or otherwise restricted. Ignorance of rules and regulations is no excuse for
improper adherence; therefore, students who drive motor vehicles on campus must
obtain a parking permit and a copy of the campus regulations from the Department of
Public Safety and Security on the west side of the Chancellery Building.
Student Security and Safety
In the event of a suspected or apparent on-campus or off-campus crime, students
should report matters immediately in the following sequence to the authorities:
1. Campus Security Emergency # 777; Who will follow the protocols appropriate to the
incident and will record the incident in a crime report
2. The appropriate police force or department;
3. The Business Administrator
4. The Dean of Students.
Upon receipt of the Crime Report from Campus Security, the Business Administrator
or other appropriate administrator will take any appropriate or required action with
the Police Commissioner. Interim inquiries from students (or their relatives) should be
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St. George’s University
Control of Animals on St. George’s University Property
The University has the responsibility to provide a safe, healthy, positive learning
environment. The uncontrolled and unsupervised presence of animals on campus
compromises that environment. This policy establishes and fixes the responsibility with
the owner of the animal and sets forth the manner in which the conditions of the policy
will be administered.
directed to the Dean of Students.
HONOR CODE
Cooperation and collaboration are encouraged in all aspects of work and study which can
benefit from collective effort. Plagiarism and/or other forms of dishonesty are firmly rejected
in the SGU community. In accordance with these ideals, all students of the University are
required to adhere to the Honor Code.
The University’s Honor Code must be signed by all students upon matriculation at the
University. The agreement is binding throughout students’ tenure at the University.
The text of the Honor Code is:
As a member of the student body of St. George’s University, which is an institution of
education dedicated to a high standard of ethics and academic achievement, and recognizing
that it is the duty of all of the University community members to nurture honesty and social
responsibility, I agree:
• To adhere to the University policy of maintaining a high standard of honor and
academic integrity;
• To refrain from violations of these ideals by breach of this Code of Conduct, for
example, cheating, plagiarizing, lying, or stealing; and
• To accept the responsibility for reporting such wrongdoing upon witness.
It is understood that any breach of this Honor Code necessitates disciplinary action subject
to the discretion of University Officials. Once enrolled in the University, acquiescence to this
Code is in effect for the duration of my matriculation at the University.
Students must be above suspicion in all testing situations. When cheating is suspected, it
is not the obligation of the University to prove violation of this Code beyond a shadow of a
doubt, but rather by a preponderance of the credible evidence submitted.
Students are advised strongly to consider the following guidelines:
• Students must not expose themselves to any situation that lends itself to a suspicion of
cheating, such as talking during an examination, looking at another’s examination paper,
or possessing notes during an examination;
• Students found cheating are subject to dismissal from the University, pursuant to
applicable disciplinary procedures;
• Students found helping, abetting, or acquiescing to an act of cheating by another
student are presumed to be equally in violation of this Code.
Enforcement of the University Code of Conduct
The University, through the Office of the Dean of Students, has the duty and corollary
disciplinary power to protect its educational purpose and objectives through the setting of
standards of conduct.
The disciplinary systems and procedures are substantially secondary to the use of example,
guidance, counseling, and admonition in the development of responsible student conduct.
When these preferred means fail to resolve problems of student conduct, procedural
20
safeguards allow for proper action while protecting students from unfair imposition of
serious penalties.
2. F
orgery, alteration, possession, duplication, or misuse of University documents, keys,
records, or identification without consent or authorization. Theft of and/or damage to
property of the University, of a member of the University community, or of a visitor to the
University.
3. Unauthorized entry to, or use of, University facilities that are locked, closed to student
activities, or otherwise restricted in use.
4. Tampering with fire equipment, exit lights, fire alarms, or any other safety equipment
or structure.
5. Disorderly, lewd, indecent, or obscene conduct or expression on any property or site
utilized by the University for official University-sponsored or supervised activities.
6. A busive Behavior: Any action or situation which produces mental or physical
discomfort for any member of the University community, or which places the individual
or group in danger of physical or mental injury. This behavior includes, but is not
limited to:
a. Sexual Harassment: as defined herein under the Sexual Harassment section;
b. Harassment: conduct (not of sexual nature) that creates an intimidating, hostile,
or offensive environment that affects the education or working environment for
another person. This includes verbal, written, and electronic communications;
c. Physical Harassment: use of, or threatened use of, physical force or violence;
d. Stalking: to follow or otherwise contact another person repeatedly, so as to put
that person in fear for his/her life or personal safety.
7. Incurring financial obligations on behalf of a person, organization, or the University
without consent or authority.
8. Acting in a way that might bring dishonor or disrepute to the University community.
9. Students in a professional degree program are expected to act in the manner
appropriate to the profession, within the ethical standards defined for that profession.
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St. George’s University
Examples of misconduct for which students are subject to disciplinary action by the
University are:
1. Dishonesty, such as cheating, plagiarism, or knowingly furnishing false information
to the University (subject to the Honor Code; see previous section). Violations of the
Honor Code that will result in disciplinary action include, but are not limited to:
a. Impersonation during an examination;
b. Possession of pertinent examination information, such as lecture notes and/or
texts, during an examination;
c. Possession and/or distribution of examination questions in advance;
d. Copying from another student or making information available to another
student during an examination;
e. Submission of work done wholly or in part by someone else;
f. Fabricating or falsifying laboratory data;
g. Preparation of an essay or assignment for submission by another student;
h. Alteration of transcripts or other official documents relating to student records;
i. Misrepresentation of one’s credentials; and
j. Alteration of official Letters of Reference.
10. Failure to comply with directions or a legitimate request of a University Official(s) acting in
the performance of his/her duties or obstructing assigned responsibilities of appropriate
officials. This shall include failure to give identity or to show University identification card.
11. Forging, altering, possessing, duplicating, or using documents, keys, records, or
identification without consent or authorization.
12. Failing to comply with a disciplinary sanction, to include violation of specific probationary
statutes.
13. Purporting to be or representing another person, an organization, or the University
improperly without consent or authority.
14. Lying or perjuring self to University Officials including the Disciplinary Panel.
15. Being present during the commission of an act, which violates University policy,
constitutes permission, or condones the act.
16. Violating terms of the housing requirements, contract, or regulations.
17. Failing to take an active role in assuring proper behavior of guests, not limited to residence
halls.
18. Refusing to properly evacuate a University facility or moving from specified University
grounds during a fire alarm or emergency situation.
19. P
ossessing, consuming, dispensing, or being under the influence of alcoholic beverages in
violation of the laws of the Government of Grenada, the United Kingdom, or of a specific
state in the United States where a student may be enrolled in a specific program (See
University Drug and Alcohol Policy).
20. Violating the University policy on tobacco use in specified facilities.
21. Soliciting/Selling for personal or organizational profit without proper consent of
University Officials.
22. Violating University motor vehicle policies.
23. Disruption of the normal activities of the Institution, including physical violence or abuse
of any person, or conduct which threatens or endangers the health or safety of persons,
acts of self-harm, the deliberate interference with academic freedom and freedom of
speech, and forcible interference with the freedom of movement of any member or guest
of the University.
24.On-campus possession or use of firearms, explosives, other weapons, dangerous articles,
or substances, including non-lethal weapons, such as pellet guns.
25. Violation of University policies or regulations governing student behavior and life on the
campus, and failure to inform personal guests of said policies and/or regulations.
26. Illegal Drugs: possession or use of illegal drugs and/or narcotics; distribution, delivery, or
sale of illegal drugs and/or narcotics; and the possession or use of drug paraphernalia in
accordance with the University policy on drugs and alcohol.
27. Violation of any local civil and criminal laws.
28. Violation of other published University policies, rules, or regulations:
a. Violation of the University policy on sexual harassment;
b. Violation of the University policy on alcohol and drug abuse;
c. Violation of the University standard for code of conduct.
22
29. Violation of published policies, rules, or regulations of other institutions:
a. Violation of hospital policies during medical clinical training;
b. Violation of affiliate university policies during veterinary clinical training;
c. Violation of policies at other sites during placement opportunities;
d. Violation of policies at other institutions or sites during research opportunities.
Definition
The Oxford Concise Dictionary, 9 ed., (1995: 1043) defines plagiarism as ‘the act or
instance of plagiarizing, something plagiarized.’ The dictionary then defines plagiarize as
‘take and use (the thoughts, writings, inventions, and so forth of another person) as one’s
own; pass of the thoughts, and so forth of (another person) as one’s own.’
Plagiarism is regarded as a cardinal offense in academia because it constitutes theft of
the work of someone else, which is then purported as the original work of the plagiarist.
Plagiarism draws into disrepute the credibility of the Institution, its faculty, and students;
therefore, it is not tolerated.
Procedures
Students are instructed in protocols for the conduct of research and styles of referencing
to ensure that every statement that is NOT the product of their original thought is
appropriately and accurately cited. The University offers means by which a faculty
member might seek confirmation of a suspicion that student work is plagiarized.
Penalties
Penalties are transparent procedures to be followed where plagiarism is confirmed by
the faculty member and verified by colleagues. Penalties are intended to protect the
integrity of the work of students and faculty of St. George’s University, and the good
name of the University. The faculty members reserve the right to award a grade of “F”
for confirmed plagiarism, in addition to referring the matter to the Dean of Students for
disciplinary action.
Plagiarism is a serious offense to which St. George’s University is intolerant.
SEXUAL HARASSMENT
All members of the University community must be allowed to work and study in an
environment free from any form of sexual harassment.
For the purpose of this policy, sexual harassment is defined as unwelcome sexual
advances, request for sexual favors, or other verbal, written, and electronic
communications or physical conduct of a sexual nature from any person when:
1. Submission to such conduct or request is made either explicitly, or a term or condition
of an individual’s status in a course, program, or activity, or of academic achievement;
2. Submission to or rejection of such conduct or request by an individual is used as a
basis of employment or academic decisions affecting such individuals; or
3. Such conduct or request has the purpose or effect of unreasonably interfering with
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St. George’s University
PLAGIARISM POLICY
an individual’s work or academic performance, or of creating an intimidating, hostile, or
offensive environment for work or learning.
In determining whether alleged conduct constitutes sexual harassment, the record as a
whole will be considered, as well as the totality of the circumstances, such as the nature of the
alleged conduct and the context in which the alleged conduct occurred.
Responsibilities
1. All members of the University community are responsible for ensuring that their conduct
does not sexually harass any other member of the University.
2. Reporting. The University’s policy protects all members of the University community.
Consequently, the responsibility for reporting incidents of sexual harassment rest with all
members of the University community. Any employee, staff member, faculty member, or
student who has knowledge of incidents of sexual harassment and/or favoritism, or may
provide sufficient corroborative facts is strongly encouraged to report it to one of the
following designated sexual harassment advocates:
Dr. Zuri Amuleru-Marshall
Senior Associate Dean, Dean of Students Office
Bourne Centre, St. George’s University
True Blue Campus, St. George’s, Grenada, West Indies
Telephone: +1 (473) 444-4175; Fax: +1 (473) 444-2823
Email: zmarshall@sgu.edu
Dr. Sean Holroyd
Assistant Dean of Students, Dean of Students Office
Bourne Centre, St. George’s University
True Blue Campus, St. George’s, Grenada, West Indies
Telephone: +1 (473) 444-4175; Fax: +1 (473) 444-2823
Email: sholroyd@sgu.edu
Mrs. Dawne Buckmire
Business Administrator, Office of the Business Administrator
Chancellery Building, St. George’s University
True Blue Campus, St. George’s, Grenada, West Indies
Telephone: +1 (473) 444-4175, ext. 2470; Fax: +1 (473) 444-3019
Email: dbuckmire@sgu.edu
Reports will remain confidential, unless their release is specifically authorized in writing,
except for a confidential copy that will be supplied to General Counsel and the Dean of
Students. To avoid stale and outdated complaints, written complaints must be filed within 30
days of the act complained of, unless the acts are a part of a continuing course of conduct.
Members of the University community with supervisory responsibility who have knowledge of
sexual harassment within the University are required to report the matter to one of the sexual
harassment advocates.
Any member of the University who is found to have sexually harassed another member will be
subject to disciplinary action, including dismissal. The nature of the discipline shall be guided
by the seriousness of the offense.
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Procedures
Complainants must sign complaints of violation of the University’s policies on sexual
harassment or discrimination, unless sufficient, independent, verifiable facts exist to
justify action without the cooperation of the complainant.
Confidentiality will be maintained to the fullest extent possible. It is the responsibility
of all employees and students to provide the fullest cooperation. Should there be
sufficient detail indicating a possible violation of University policy, it will be referred with
recommendations to the Dean of Students for a formal hearing. Either party may appeal
this decision as outlined in the Appeal Process.
Process
All students and faculty are referred to the section on disciplinary process for a
comprehensive review of the process.
If an investigation is warranted it will be conducted immediately and concluded within a
reasonable period.
At the conclusion of the investigation, the University may take one of the following
actions within the time frame stated above:
1. An informal hearing in which all parties will have an opportunity to be heard;
2. At the conclusion of an informal hearing, a formal hearing may be required, or an
agreement entered into by the parties to resolve the issues;
3. A formal hearing;
4. A discussion with the claimant and resolution of the complaint; or
5. Local criminal authorities will be contacted, where appropriate and necessary.
At the conclusion of a formal hearing, one or more of the following take place:
1. Nonacademic dismissal;
2. Nonacademic probation;
3. Suspension;
4. Withdrawal from the University;
5. If an employee or faculty member, termination;
6. A settlement agreement by both parties;
7. A Restraining Order;
8. A finding that the claimant did not satisfy the panel and the complaint is dismissed.
All parties have the right to the University’s appeal process.
NOTE: All members of the University community have the obligation to report any
activity that may rise to the level of sexual harassment. Faculty, in particular, have the
obligation of making a report to one of the designated sexual harassment advocates,
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St. George’s University
On the advice of General Counsel, the appropriate dean will promptly cause a preliminary
investigation to determine the sufficiency of complaints, the explanation and/or position of
complainants, or the facts as revealed, and the party against whom complaints have been
filed.
whether or not the faculty members believe the report or not, or even if the complainants
request that a report not be made. The University-designated sexual harassment advocates
must be given the opportunity to interview complainants and do what is in the best interest of
both complainants and the University community as a whole.
UNIVERSITY DRUG AND ALCOHOL POLICY
It is the policy of St. George’s University to maintain an environment free of drug and alcohol
abuse, and to comply with all laws and regulations that prohibit or otherwise control the
manufacture, sale, distribution, use, and possession of drugs and alcohol. The University will
not shield from action by local law enforcement any employee, student, or faculty member
involved in the provision, merchandising, possession, or consumption of illegal drugs.
UNIVERSITY EXAMINATION POLICIES AND PROCEDURES
The St. George’s University Examination Policies and Procedures detailed below, govern all
written examinations and evaluations administered at SGU.
All students are responsible for knowing and complying with the University’s Code of
Conduct and the guidelines listed below. Students must read and then sign the Honor Code
statement at the start of examinations to indicate that they will comply with the University
Code of Conduct. The guidelines that follow may not specifically cover every possible
situation. The chief examination proctors for examinations/evaluations have the authority to
make interpretations at their discretion for situations not specifically detailed below, and to
determine if a report of unprofessional behavior should be submitted.
Computer Based Examination Administration Guidelines
The following guidelines supplement the general guidelines outlined in the University
Examination Policies and Procedures in the SGU Student Handbook. Each examinee is
responsible for reviewing and adhering to these policies.
All SOM and SVM examinations will be offered only in the computer-based format. There will
be no paper alternative.
Prior to Exam Day:
Each student is required to have a laptop for the purpose of taking computer-based
examinations (e-Exams) at SGU. Students must ensure that their laptops meet the current
minimum system requirements prior to exam day:
1.
Examinees must use their MY SGU Member Center username and password to access
the Custom Home Page (www.examsoft.com/sgu) created by ExamSoft for the University.
2.
Examinees are responsible for downloading and registering the latest version of SofTest
on their laptop prior to exam day. Once SofTest has been successfully downloaded,
examinees are strongly encouraged to familiarize themselves with the software by
downloading and taking practice exams.
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Examinees will be notified via MyCourses, of all exam related information. Email
notifications will also be sent from ExamSoft Support to examinees, notifying them
of examinations available for downloading.
4.
Examinees experiencing difficulties with their laptop are encouraged to visit the IT
department for assistance prior to exam day. Examinees needing a laptop must visit
the Office of Institutional Advancement (OIA) to request an exam loaner.
On Exam Day:
1.
All examinees scheduled to sit a computer-based exam are required to bring their
laptops and all necessary accessories, (mouse, Ethernet cable and power cord/
battery charger), for use on exam day.
2.
Examinees must reset the clock on their laptops to the correct local time and time
zone (Atlantic Standard Time - AST).
3.
Students are permitted to download exams only in the examination venue and not
in advance. The “start of the exam” is defined as the beginning of the download
time, as it will be an essential part of every examination. No student shall be
permitted to enter the exam venue after the download password has been given.
4.
An examinee who is experiencing a computer problem should notify a proctor
immediately. Students whose computers fail to start at the beginning of the exam
or crash during the exam will be directed to an alternative venue to sit the exam or
may be required to sit a completion exam at a later date. This will be recorded as an
exam irregularity on each such instance.
5.
All examinees who present themselves to sit a University examination are required
to display a current SGU student identification card in order to gain access into the
exam venue. The SGU ID is the only acceptable form of ID. Any examinee who fails
to present this ID will be required to complete a Missing/Lost Identification Form
and present a government issued photo ID in order to gain access into the exam
venue.
6.
Students will consult the examination seating list posted outside the examination
venue to find their assigned seat. Examinees may only sit in their assigned seat. Any
discrepancies or seating problems will be reported to the Chief Proctor/Course
Director as unprofessional behavior.
7.
No wristwatches of any type will be allowed in the examination halls, either on the
arm or on the table.
8.
Examinees’ eyes must be visible at all times. Hair long enough to cover the eyes and
ears must be pulled back. Hats or headwear with brims or bills or which cover the
eyes or ears are prohibited.
9.
No communication of any kind is permitted between examinees after entering the
examination room.
10. Examinees arriving after the published examination time will not be allowed to
enter the examination venue if the exam password has been announced.
11. Examinees are not allowed to write notes on the white boards prior to the official
exam start time.
12. Examinees are not allowed to use a telephone or other communication device at
any point during the examination.
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St. George’s University
3.
13. A restroom break is the only allowed break during an examination. Examinees may
not eat, smoke or communicate with anyone other than an assigned proctor during
a restroom break. Examinees must sign out and back in (and be accompanied by a
proctor), if permitted to leave the room during the examination for a rest room break.
Once an examinee leaves the examination area without signing out and back in as
stipulated, he/she will be considered to have concluded the examination.
14. To start the exam, the Chief Proctor/Course Director will provide examinees with the
exam password. Examinees SHOULD NOT start the exam until instructed to do so by the
Chief Proctor/Course Director.
15. Students will be allowed to exit the venue when they have completed their exam and
displayed the “Congratulations! Your answer file(s) uploaded successfully,” screen to a
proctor. During the last ten minutes of the exam, examinees must remain seated until
dismissed.
16. Examinees found violating any of the Examination Policies and Procedures including
attempting to disable or tamper with SofTest’s security features will be subject to
academic disciplinary action.
17. Permitted Items - only the following items will be allowed into the exam venue:
•
Laptop and accessories
•
SGU ID
•
Completely clear (see-through) bottle of plain water
•
Items specified by Course Director or permitted by Dean of Students (DOS) office
* No other personal belongings will be permitted.
Paper Based Examination Administration Guidelines
1. All students who present themselves to sit for any University examination are required to
display their valid SGU identification card. This is the only accepted form of identification.
Individuals who fail to present this form of identification will not be admitted into the
examination unless they present a properly completed Missing/Lost Identification form. Any
other non-SGU identification, such as a driver’s license, will not be accepted.
2. Students may not bring any personal belongings into the examination seating area.
All electronic devices and devices capable of storing or transmitting information are
also prohibited, except for medical devices needed to maintain health. If any personal
belongings are brought to the examination site, they must be stored outside of the testing
area. No wristwatches of any type will be allowed in the examination halls, either on the
arm or on the table. The University assumes no responsibility for any personal belongings
stored outside the testing area.
3. Students will consult the examination-seating list posted outside the examination venue to
find their assigned seat. Examinees may only sit in their assigned seat and must ensure that
their examination and Scantron® (if used) matches their assigned number. Any discrepancies
or seating problems will be reported to the chief proctor as unprofessional behavior.
4. Only examination/test books, answer sheets, pencils with eraser, current SGU ID cards,
and materials specifically permitted by the course director/instructor will be allowed on
students’ desks or laps. Clear water bottles will also be allowed.
5. Students’ eyes must be visible at all times. Hair long enough to cover the eyes must be
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pulled back. Hats and headwear with brims or bills are prohibited.
6. No communication of any kind is permitted between students after entering the
examination room.
8. Students are not allowed to use a telephone or other communication device at any
point during the examination.
9. A restroom break is the only permitted break during the examination. Students may
not eat or smoke during a restroom break. Students may not communicate with
anyone other than an assigned proctor during a restroom break. Students must sign
out and back in (and be accompanied by a proctor) if permitted to leave the room
during the examination for a restroom break. Once students leave the examination
area without signing out and in as stipulated, they will be considered to have
concluded the examination.
10. Students may not remove or dismantle any portion of pages of the examination, or
leave the examination room with any written notes of the examination content unless
specifically allowed by the chief proctor.
11. Time announcements will be made approximately halfway through the testing period,
just prior to the end of the allowed time (approximately ten minutes remaining), and
at the end of the period.
12. Once the last time remaining announcement has been given (approximately ten
minutes remaining), students must remain seated until a proctor has collected their
examination materials. As a minimum, the Scantron will be collected while students
may be allowed to keep the examination for a review period.
13. Students must immediately stop writing when ‘time’ is called at the end of the
examination period. All examination-related activities, including filling out the answer
sheets, must be completed within the specified examination period.
14. Students found violating any of the examination policies will be subject to academic
disciplinary action. (See Unprofessional Behavior During an Examination)
Unprofessional Behavior During an Examination
Unprofessional behavior includes any action by examinees or others when solicited by
an examinee that subverts or attempts to subvert the examination process. If students
have information or evidence indicating that any type of unprofessional behavior or
any infringement of legal rights has occurred, they should submit a written report to
or telephone the applicable course director, department head, and/or the Dean of
Students. Failure to adhere to any of the examination administration guidelines listed
above constitutes unprofessional behavior.
Specific examples of unprofessional behavior include, but are not limited to,
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St. George’s University
7. E xaminees arriving after the published examination start time must wait outside the
examination area until all of the pre-examination instructions have been given and the
examination started. Late arrivals will then be given the examination and be seated.
Late arrivals will not be given any additional time to complete the examination. After
the first student has completed the examination, late arrivals will not be allowed
to start the examination, and will be considered to have failed to appear for the
examination (See Class/Examination Attendance).
the following:
1. Seeking and/or obtaining unauthorized access to examination materials;
2. Taking an examination for which one is not eligible or attempting to do so, impersonating
an examinee, or engaging someone else to take the examination on one’s behalf;
3. Giving, receiving, or obtaining unauthorized assistance during the examination or
attempting to do so (for example, copying from another examinee);
4. Communicating with another examinee during the examination period;
5. Making notes of any kind during an examination except on the examination booklet or
materials provided by the chief proctor;
6. Failing to adhere to any SGU policy, procedure, or rule, including instructions from
examination proctors prior to, during, and after the examination;
7. Disruptive behavior at the examination location;
8. Possessing unauthorized materials, including photographic equipment, communication, or
recording devices, including electronic paging devices and cellular telephones, during an
examination;
9. Any unauthorized reproduction by any means, including reconstruction through
memorization, and/or dissemination of copyrighted examination materials;
10. Providing or attempting to provide any information, including that relating to examination
content that may give or attempt to give unfair advantage to individuals who may be
taking the examination;
11. Failing to sit in the assigned examination seat or moving examination papers from one seat
to another, unless authorized by the chief proctor;
12. Eating or smoking during an examination;
13. Communicating with anyone other than an assigned proctor;
14. Any other behavior, which is deemed as unprofessional.
Procedure in case of unprofessional behavior:
If the chief proctor observes or receives information, which suggests that unprofessional
behavior has occurred, all pertinent information, supporting materials, and statements from
any witnesses will be gathered, and a written report accompanied by a signed complaint
submitted to the Dean of Students. Implicated students will be advised of the alleged
unprofessional behavior and they will have an opportunity to provide information that they
consider relevant to the evaluation of the allegation. The SGU policies and procedures
regarding violations of the University Code of Conduct are outlined in the disciplinary
process, which describes in detail the process for reaching final decisions regarding
unprofessional behavior. If it is determined that students have engaged in unprofessional
behavior, information regarding this determination becomes part of their student record.
Students may be asked to sign the University Code of Conduct statement below, prior
to any or all University examinations:
As a student at St. George’s University, I am expected to conduct myself with integrity,
dignity, and courtesy according to the University Code of Conduct by which I agreed to
abide at the time of my enrollment. I must not expose myself to any situation that lends itself
even to a suspicion of cheating, such as talking during the examination, looking at another’s
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DISCIPLINARY PROCESS
The University judicial system permits all members of the University community (student,
faculty, administrator, or staff member) to submit a complaint against a student or
student organization (undergraduate, graduate, or professional) with the Dean of
Students. Should the Dean of Students receive information from any source that there
may have been a violation of the Honor Code, the Code of Conduct, or for medical
students, of professionalism, the Dean of Students may begin an inquiry to determine
if a complaint should be filed. The Dean of Students will, upon receipt of information,
determine the validity of the information. The Dean of Students will advise General
Counsel of any and all complaints and information. The disciplinary process commences
with the filing of a written and signed complaint. All students, faculty members, and
employees must cooperate fully with the Dean of Students.
The Dean of Students may determine that counseling measures will suffice, or that a
formal hearing must be held to review the complaint and consider if a violation has
occurred.
Two Boards exist to formally address disciplinary matters involving SGU students:
• The Judiciary Board has discretion to handle any disciplinary case for which there
is governing faculty legislation, such as the Honor Code, the Code of Conduct,
and, for medical students, professional standards, and for which there is precedent
for interpreting and applying the rules and standards of conduct of the University.
• The Student-Faculty Judiciary Board handles only minor disciplinary cases,
including those for which there is no clear governing precedent, policy, or
University legislation.
The disciplinary system is not a criminal process; however, basic due process rights
will be protected. Hearings will be conducted in Grenada unless the Dean of Students
determines there are extraordinary circumstances that warrant another location.
Students will be given an opportunity to present information, including any witness,
during a fair and impartial hearing. All pending complaints or hearings must be resolved
prior to students’ graduation.
All complaints found to be false, intentionally dishonest, or malicious are subject to
University discipline up to and including dismissal. The nature of the discipline shall be
guided by the seriousness of the offense.
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St. George’s University
paper, or possessing notes or other unauthorized materials. I am also not to aid, abet,
or acquiesce to an act of cheating by another student. Furthermore, I agree that I have
not sought and/or obtained access to unauthorized examination materials prior to this
examination; that I have not impersonated an examinee, nor engaged a proxy to take
the examination; that I possess no unauthorized materials, photographic equipment,
or recording devices during this examination, and that I will not alter or misrepresent
examination scores. I understand that for any of these acts I am subject to dismissal from
the University.
The Dean of Students Office, in consultation with General Counsel, decides whether an
informal or formal hearing is necessary. When two or more individual cases stem from the
same incident, those cases should normally be heard by the same Judiciary Board.
Informal Hearing
The Dean of Students can conduct the informal hearing, unless the Dean of Students appoints
any other member of the faculty/administration to conduct the hearing.
1. The University does not automatically call witnesses to support the issues to be reviewed,
although the Dean of Students may gather any additional information needed, including
the interview of witnesses;
2. Students will be informed of any additional information gathered by the Dean of Students
or designee;
3. The responding student may call witnesses and present evidence;
4. The hearing is scheduled at the convenience of the responding student and the Dean of
Students or designee;
5. Normally there is no attorney or advisor present;
6. Brief written decision (with or without a findings of fact) will serve as the record and will be
communicated within ten days of the final meeting with the student.
Formal Hearings
The Judiciary Board hears serious violations of the Honor Code and Code of Conduct. For
students in the School of Medicine, violations of the principles listed in the Clinical Training
Manual entitled “Professional Conduct and Responsibilities” are handled by the Judiciary
Board. The procedures and policies of the Judiciary Board and the Student-Faculty Judiciary
Board can be found in St. George’s University Judicial Disciplinary Process.
A copy of St. George’s University Judicial Disciplinary Process can be found in MySGU at
https://apps.sgu.edu/members.nsf/JudicialDisciplinaryProcess.pdf.
USE OF MEDIA BY THE UNIVERSITY
St. George’s University reserves the right to use photograph(s), videotape(s), digital media
and sound bite(s) taken of or lawfully obtained from individuals, groups and/or students on
campus and/or at St. George’s University-sponsored events for the purpose of promoting,
publicizing, recruiting or public relations involving the University. Further, the University
reserves the right to utilize said media for both informational and commercial purposes.
Use by St. George’s University may be in the form of print or electronic media, which include
but are not limited to such uses as the University Web site, University publications (printed
admissions packages, brochures, magazines, catalogues, video productions, televisions/radio
broadcasts, newspapers, newsletters, social media, etc.) and/or fundraising publications for
University clubs or organizations.
These images may be used, without further notification, permission or compensation, at any
time to publicize and promote St. George’s University.
By entering St. George’s University campus, all individuals and groups are deemed to give
their consent to St. George’s University to use these materials for any lawful purpose as
detailed above and waive any right to object or limit the use of this media by St. George’s
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University. Photograph(s) and video footage may be obtained from both informal and formal
settings. All images - electronic, digital, photographic negatives and positives, together with
the prints and raw footage, are the exclusive property of St. George’s University.
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School of arts and sciences
Undergraduate Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Administrative Policies and Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Matriculated Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Non-Matriculated Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Semester Credit Load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Matriculated Student Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Declaration of Major . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Change of Major . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placement Tests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Late Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Add/Drop Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Course Withdrawal Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Undergraduate Grading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Other Transcript Notations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enrollment Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transfer and Award of Academic Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Award of Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced Standing/Transfer Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exemption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Challenge Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Waiver of Course Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transient Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Plagiarism Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Three Pillars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Satisfactory Academic Progress Standards and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Full-Time Student Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Academic Progress Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quantitative Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Qualitative Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Academic Progress Review and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quantitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appeal Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Requirements for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Graduation Eligibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Application for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Graduation Ceremony . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Honors Designations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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School of Arts and Sciences
Undergraduate Program
All students registered in the School of Arts and Sciences undergraduate programs are
subject to the policies and regulations of both the School of Arts and Sciences and St.
George’s University.
Administrative Policies and Process
ADMISSION
Matriculated Students
All applicants to St. George’s University who meet established admission criteria for degree
programs in the School of Arts and Sciences are matriculated into the specific degree
program as stated in their Letter of Acceptance. Matriculation status assures students
that the requirements for a particular degree will remain in effect until they graduate.
Matriculated students may attend classes on a full-time (12 or more credits)
or part-time (11 or fewer credits) basis.
Non-Matriculated Students
Non-matriculated status is granted to students who wish to take classes at the University and
are not seeking a degree. Students can continue to take courses for a variety of educational,
occupational, and/or recreational reasons for as long as they wish.
Non-matriculated individuals who are not currently admissible to a degree program and wish
to earn acceptance as a matriculated student must successfully complete at least 15 credit
hours of General Education requirements, including the Oral and Written Communication
requirement.
It is essential that such non-matriculated students carefully select courses in consultation
with an academic advisor to assure that the courses taken will be applicable to the degree
program desired. If students pass courses and earn an overall GPA of 2.00 or better, they
should submit an application to the Office of Admission for full matriculation.
Semester Credit Load
Full-time, matriculated students are limited to a maximum of 18 credits per semester;
however, with the permission of the degree director and the Dean of the School of Arts
and Sciences, matriculated students with a grade point average of 3.00 or higher in the
preceding semester may be allowed to enroll for more than 18 credits in the following
semester. Non-matriculated students may take a maximum of 11 credits in any semester.
During the Summer session, the credit load is one-and-one-half credits for each week of
the particular session. Students may not complete more than 12 credits during a Summer
session.
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Matriculated Student Status
Students are responsible for being fully aware of their academic program structure and
enrolling in courses that will satisfy their graduation requirements.
In addition, students should meet with the department chair of the degree program to
discuss their career goals and academic plans. The degree audits should be reviewed by
students, in consultation with the department chair, throughout matriculation to ensure
that they are progressing in a timely fashion toward their degree. Any additional queries
should be directed to the School of Arts and Sciences Associate Registrar.
Change of Major
Students may change major with permission of both their original and new department
chairs to ensure the proper credits can be met within the necessary time frame. In order
to effect a change of major, students must submit a Declaration of Major form, signed
and approved by the chairs of the new and original majors, to the Office of the Registrar.
If students wish to be admitted into the premedical or preveterinary medical program,
they must submit an application to the Office of Admission, and the School of Medicine
or School of Veterinary Medicine. An interview conducted by the SGU Committee on
Admission may be required. They must receive a recommendation from the Dean of the
School of Arts and Sciences in order to process the application.
Placement Tests
The School of Arts and Sciences requires students to take English and Math Placement
Tests. Placement Tests are offered once per semester in the week before teaching
begins. The English Placement Test is designed to assess the level of reading and
writing skills of students who have not been assigned potential transfer credits for
Introduction to College Writing (ENGL 104) or Introduction to College Reading (ENGL
106), so that they can be placed in appropriate courses. The Math Placement Test is
designed to assess the levels of computation, data analysis, and problem-solving skills
of students who have not been assigned potential transfer credits for Mathematics for
Critical Thinking (MATH 130).
REGISTRATION
All students are required to register prior to the first day of the semester. New students
will obtain registration materials from the Office of the Registrar and determine their
academic program under the guidance of the director of the degree program (generally
the department chair). For returning students, this is generally done during preregistration with their academic advisor (generally the department chair).
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School of Arts and Sciences
Declaration of Major
Students are responsible for being fully aware of their academic program structure and
to enroll in courses that will satisfy graduation requirements. Students should review the
degree audit (available from the program chair), the description of the degree program
(as found in Your Guide to Choosing Courses at St. George’s University available from
the Office of Enrolment Planning), and course descriptions published by the School of
Arts and Sciences.
The registration process is not final until the Office of the Registrar has verification of financial
clearance.
Provisional Registration
Students may not register for classes unless their tuition and fees are paid in full. Provisional
registration can be obtained with the written consent of the Office of Student Finances. If
students have paid in full for all previous academic terms, but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, students are permitted to register for classes.
Late Registration
The Late Registration period starts the first day of classes and continues throughout the first
teaching week, until Friday at 5:00 pm. Returning students who register during that time will
be charged a late fee according to the following schedule:
MondayEC $25.00
TuesdayEC$50.00
WednesdayEC
$75.00
ThursdayEC$100.00
Friday EC$125.00
Students should note that if they register and begin classes late, they will miss important
academic concepts and their grades may suffer. Late registration will not be considered
a mitigating factor for poor academic performance.
Add/Drop Policy
Students are permitted to add or drop courses until Monday at 5:00 pm of the second week of
classes. Dropping courses does not result in any transcript notation. Students should consult
with their department chair or program director prior to adding or dropping courses.
To add or drop a course, students and advisors must complete the Add/Drop form available
in the Office of the Registrar. It is the responsibility of students to submit this form with all
required signatures by the add/drop deadline. No record of the dropped course will appear
on the transcript. Non-attendance does not constitute dropping a course. The only way
students’ registration may be adjusted during the first week of the semester is for them to file
the Add/Drop form with the Office of the Registrar.
In no case will students be allowed to add or drop courses after the end of the add/drop
period. No refund or credit will be granted for any courses that are not officially dropped by
the appropriate deadline.
Course Withdrawal Policy
After the add/drop period has closed, students may withdraw from a course and be
guaranteed a “W” any time up to the point when two-thirds of the semester has been
completed (for example, withdrawal must be in place by Friday at 5:00 pm of the eleventh
week of a 16-week semester). After this point, students may choose to take a leave of absence,
in which case they will receive a “W” in all courses.
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Academic Policies
UNDERGRADUATE GRADING
The University uses the following letter grades to indicate the record of achievement in
courses completed:
Other Transcript Notations
IIncomplete
Students who are unable to complete the semester’s work due to serious
mitigating circumstances, such as illness or family emergency may receive an
“I” as an interim grade. The Office of the Dean of Students must approve the
reason supporting the receipt of the “I” grade.
NOTE: The instructor must file a Change of Grade form upon students’
completion of course requirements within 30 days of the regular subsequent
semester or the “I” will be changed to an “F.”
WWithdrawal
After the add/drop period has closed, students may withdraw from courses any
time up to the point when two-thirds of the semester has been completed and
receive a “W.” After this point, students may choose to take a leave of absence,
in which case they will receive a “W” in all courses.
AUAudit
Students wishing to audit courses must register at the onset as an audit
student. For those courses and grades, “AU” will automatically be recorded on
the grade rosters.
S/USatisfactory/Unsatisfactory
These grades are to be used only for special courses as stipulated in course
descriptions.
CCContinuing Course
The CC grade is issued only for courses that extend beyond one semester. The
credit hours and grade will appear on the transcript in the final semester of
course participation.
NGNo Grade
No grade reported by the course director for registered courses.
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School of Arts and Sciences
Letter Grade
Grade Point
Score (Percent)
A+4.00100
A4.0090–99
B+3.5085–89
B3.0080–84
C+2.5075–79
C2.0070–74
D1.0065–69
F0.00<65
EXAMINATION POLICIES
Examination Attendance
All matriculated students are expected to attend all assigned academic activities for each
course currently registered. Medical excuses will be based on self-reporting by students.
Students who feel they are too sick to take an examination or other required activity on a
specific day must send an email to the Course Director and the Career Guidance Center of
the School of Arts and Sciences. The email must state that the student does not feel well
enough that day to take an examination or participate in another required educational activity.
Students should realize that the faculty and administration expect this to be an infrequent
occurrence. Students are only allowed two such excuses a year. The third excuse will result in
a mandatory medical leave of absence. The policies regarding make-up examinations are at
the option of the Course Director.
ENROLLMENT REQUIREMENTS
Students must complete a minimum of 60 credits at St. George’s University to earn an
undergraduate degree from the University. Of these 60 credits, the number of credits
required in the major field is determined by each department. The total number of
credits students may accrue via transfer or other types of awarded credit is 60. Once students
reach this maximum, no further transfer credit will be accepted.
Transfer and Award of Academic Credit
The transfer or award of credit for learning achieved outside of St. George’s University comes in
several forms. The evaluation of such credit involves comparability of the nature, content, and
level of credit offered at SGU and the prior learning; and the appropriateness and applicability
of the credit earned in light of current educational goals.
Award of Credit
Students receive specific course credit (for example, ENGL 104 - 3 credit hours) or categorical
credit (for example, 3 credit hours for Written Communication—General Education
requirement) for prior coursework performed at a tertiary educational level, such as A Levels,
Advanced Placement, and International Baccalaureate, or for prior coursework performed at
another post-secondary institution (for example, college or university).
A notation of the advanced standing/transfer credit, the course or category, denoted by “T,”
and the credit hours received, will appear on the SGU transcript. The credit hours may be
utilized to fulfill graduation requirements; however, no grade is earned. Thus, such credit
does not impact the SGU grade point average (GPA). Students must request via the Transfer/
Advanced Standing Credit Request form that coursework be evaluated for credit, specifying
the nature of the work involved.
Advanced Standing/Transfer Credit
Requests for advanced standing/transfer credit will be evaluated on an individual basis in
accordance with the advanced standing/transfer credit policy. Only courses with a grade
obtained of a “C” or better will be considered for transfer credit. A Level or CAPE courses
may also be considered for transfer credit as determined by the Office of Enrolment Planning.
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Diagnostic tests set by the School of Arts and Sciences are required to confirm transfer credit
for Introduction to College Writing (ENGL 104) or Introduction to College Reading (ENGL 106).
Diagnostic tests are offered once per semester in the week before teaching begins. Transfer
credit is not awarded for 300- and 400-level courses in the School of Arts and Sciences.
Following receipt of the official documentation and course descriptions from a secondary
institution, the credit will be evaluated by the Office of Enrolment Planning.
Transfer credit from our academic partner, T. A. Marryshow Community College, will follow a
similar albeit streamlined process due to the inter-institutional collaboration.
Exemption
Under rare circumstances students who have significant prior learning acquired through
academic or nonacademic experience may wish to receive transfer credit. Following
consultation and approval of the department chair of the degree program, students may
prepare a portfolio with rigorous supporting documentation. The department chair, Dean
of the School of Arts and Sciences, and the Dean of Enrolment Planning will review this
portfolio. A maximum of 18 credit hours may be received via exemption (denoted by T* on
the transcript).
Challenge Examinations
Students with prior knowledge equivalent to an SGU course may apply to sit a challenge
examination. The challenge application must be approved by the course instructor, the
department chair, and the Dean of the School of Arts and Sciences. This examination is
prepared by the course instructor and is equivalent to a comprehensive examination for that
course.
Students will not be allowed to take more than three challenge examinations in a semester,
to be sat ONLY within the first week of the semester. A non-refundable $100.00 USD
administrative fee will be charged for each challenge examination.
The grade earned for a challenge examination is recorded on the transcript; both credit hours
and grades are awarded. Students are only allowed to take this examination once for each
course. A course cannot be challenged after students have failed the course. In the event that
students fail a challenge examination, they will be allowed to register for the course in the
current semester. Taking a challenge examination counts as one attempt at a course.
Waiver of Course Requirements
Students with prior knowledge equivalent to an SGU course may request that a waiver be
granted. Generally this applies to courses for which no exemption examination is offered. The
instructor, with consultation of the department chair, performs this evaluation on a case-by-case
basis using evaluative tools, which may include placement examinations or other diagnostics.
Waiver of Course forms must be requested by the student and approved by the instructor
and chair. Forms must then be submitted to the Office of the Registrar. A notation will appear
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School of Arts and Sciences
Each candidate is responsible for ensuring that all related documentation, including official
transcripts, grading policy, and official course descriptions are sent directly to the Office of
Enrolment Planning. If these documents are not in English, they must be accompanied by a
certified English translation.
on the transcript; however, neither credit hours nor a grade is awarded. A waiver fulfills a
prerequisite or a degree requirement.
Transient Credit
Following matriculation at St. George’s University, students may request approval to take
coursework at another university for specific and legitimate reasons. Students must submit
a completed Transient Credit Approval form accompanied by the course description(s) of
the course(s) they wish to take. Evaluation of the request will include not only credibility and
equivalency of course content, but also justification for taking
the course(s) at another university.
Approval must be received prior to registration or attendance at another university. Students
must have an official transcript (or grade report) sent by the university to the SGU Office of
Enrolment Planning/Office of the Registrar. Students must receive a
grade of “C” or better in the course(s). Students will receive credit hours (but no grade) that
will contribute to the overall grade point average (denoted by T* on the transcript). Students
may not receive more than 18 credit hours of transient credit.
PLAGIARISM POLICY
Definition
All assignments and examinations submitted to a course are expected to be students’ own
work. Students must be very careful to distinguish their own ideas and knowledge from
information derived from published or secondary sources. Plagiarism is regarded as a cardinal
offense in academia because it constitutes theft of the work of someone else which is then
purported as the original work of the plagiarist. Plagiarism draws into disrepute the credibility
of the institution, its faculty, and its students; therefore, it is not tolerated.
Procedures
The policy on plagiarism in the School of Arts and Sciences is based on three pillars: the
Honor Code, Avoidance, and Detection. Students are instructed in protocols for the conduct
of research and styles of referencing to ensure that every statement that is NOT the product
of students’ original thought is appropriately and accurately cited. The University offers
means by which faculty members might seek confirmation of suspicion that students’ work is
plagiarized.
The Three Pillars
Honor Code: New students are asked to sign an Honor Code upon admission to the
University (this includes part-time students reading a course for the first time). Integral to the
Honor Code is a promise by the students that they will not engage in any act of plagiarism.
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Avoidance: Students will be taught correct citation in all English courses, as well as in the
course, Introduction to University Life. These classes will emphasize the following procedures:
• Quotations must be placed properly within quotation marks and must be cited fully;
• All paraphrased material must be acknowledged completely; and
Detection: The School of Arts and Sciences faculty members utilize a number of methods
of ensuring that materials submitted are not plagiarized. These include the use of search
engines, websites, software dedicated to identifying plagiarized work. Faculty members also
act as blind markers and second markers for colleagues.
Penalties
Transparent procedures will be followed where plagiarism is confirmed by the faculty member
and verified by colleagues. Penalties are intended to protect the integrity of the work of
students and faculty of St. George’s University, and the good name of the University. Faculty
members reserve the right to award a grade of “F” for confirmed plagiarism, in addition to
referring the matter to the Dean of Students for disciplinary action.
Satisfactory Academic Progress Standards
and Process
FULL-TIME STUDENT STATUS
A full-time undergraduate student is one who is registered for a minimum of 12 credits in the
current semester.
Students who were registered for the previous two semesters as full-time students, but
have not successfully completed 24 credits in the previous 12 months are not eligible:
1. To participate in recognized student activities, including University-sponsored athletics;
2. To hold office in recognized student organizations; and
3. For student employment.
The Dean of the School of Arts and Sciences may waive any or all of these conditions if
students’ failure to complete the 24 credits in the previous 12 months was due to extenuating
circumstances such as medical conditions, family emergencies, or other circumstances
beyond students’ control. The Dean’s waiver is to be accompanied by a written agreement
between the student and the Dean outlining the course of action to be taken by the student
to remedy the deficiency.
The Dean shall review students’ progress with their department chair and may also consult
with other appropriate persons. The Dean shall communicate the resulting decision to
students in writing.
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School of Arts and Sciences
• In instances where ideas or facts are derived from students’ reading and research, or
from students’ own writings, the sources must be clearly indicated. The responsibility
for learning the proper forms of citation lies with the student. Styles of writing are
department-specific and will be covered by faculty in respective departments.
Academic Progress Standards
All students accepted to baccalaureate programs are expected to maintain the qualitative
and quantitative standards of the School of Arts and Sciences. Students who do not meet the
minimum standards may be placed on academic probation. While on academic probation, the
students’ academic performance must improve or they are at risk of dismissal.
Quantitative Standard
The quantitative standard refers to students’ progression toward their degree to be
within an appropriate time frame and the percentage of satisfactorily completed coursework.
These standards do not excuse students from meeting more restrictive
course requirements of a department when they are published with the degree audit.
Full-time undergraduate students are expected to complete their degree program
requirements in four years; however, degree requirements may be completed within a
maximum of six years. Part-time undergraduate students are expected to complete
their degree requirements within 12 years. A particular program or major may require
that specific coursework be completed during the final years of matriculation to ensure
current knowledge of the subject.
Coursework for major requirements must be completed in the final three years of enrollment.
Students may petition the Dean for an extension if medical problems,
family obligations, changes in program, or other significant factors make it impossible
to complete their degree within the applicable time frame.
The expected schedule for full-time students is:
First Year (Freshman):
Students who have completed fewer than 30 credits
Second Year (Sophomore):Students who have completed at least 30 but fewer than
60 credits
Third Year (Junior):Students who have completed at least 60 but fewer than
90 credits
Fourth Year (Senior):
Students who have completed 90 or more credits
Students are eligible for graduation if they have satisfactorily completed the General
Education course requirements, the core course requirements for their major, double
major, and minor, when applicable, and adequate electives to equal a total of 121 credits of
satisfactorily passed coursework.
Qualitative Standard
The qualitative standard refers to the percentage of satisfactorily completed coursework, the
satisfactory completion of specific course requirements for students’ major, General Education,
and elective coursework, as well as students’ overall grade point average (GPA).
1. Students are in good academic standing if the cumulative GPA is 2.00 or greater at the end
of each semester.
2. Students must pass with a grade of “C” or better in all required coursework in the major in
which they are enrolled.
3. S
tudents must pass with a grade of “D” or better in all required General Education coursework.
4. Students must pass with a grade of “D” or better in all elective credits that are to be
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considered for their eligibility to graduate.
ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES
The academic progress of all students will be reviewed at the end of each semester.
Students on probation may not:
• Register for more than 12 credits in a semester;
• Participate in recognized extracurricular activities, including athletics;
• Hold office in recognized student organizations; or
• Maintain student employment.
Quantitative Deficiency
Full- and part-time students who are not progressing toward their degree according to the
quantitative standard will receive a warning when it is apparent that they cannot graduate within
the allocated time frame at their current pace. Students may petition the Dean of Students for
an extension if medical problems, family obligations, change in program, or other significant
factors make it impossible to complete their degree within the applicable time frame.
Qualitative Deficiency
1. Students with a cumulative grade point average (GPA) of less than 2.00 at the end of a given
semester will be placed on academic probation.
2. S
tudents will be dismissed if their cumulative GPA falls below 1.00 after their second semester
in the School of Arts and Sciences, or if their cumulative GPA falls below 2.00 for three
subsequent semesters (not including their first semester in the School of Arts and Sciences).
3. Students must remedy all “F” and “D” grades in required coursework in their major. The
Committee for Satisfactory Academic Progress and Professional Standards (CAPPS) may
allow students to take a re-sit or make-up of a comprehensive examination for the course
at the beginning of the following semester. Alternatively, CAPPS may require students to
repeat the course when it is next offered. If students do not take the make-up examination
at the start of the next semester, they forfeit that option, and must repeat the course at its
next offering. Students failing to remedy deficient grades may be dismissed.
4. Students must remedy all “F” grades in required General Education coursework. The
CAPPS may allow students to take a make-up of a comprehensive examination for the
course at the beginning of the next semester. Alternatively, CAPPS may require students
to repeat the course when it is next offered. If students are given the former option and do
not take it, they must take the latter.
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School of Arts and Sciences
Academic Probation
Academic probation is an internal marker placed in students’ progress files by the Committee
for Satisfactory Academic Progress and Professional Standards (CAPPS) in consultation with
the chair of the department in which students are enrolled. It allows students who do not
meet the satisfactory progress guidelines to continue in the academic program according to
the policies set below. The Dean of Students will notify students of the specific conditions to
remedy their probation.
5. Students may choose to remedy “F” grades in elective coursework. Students may be
allowed to take a re-sit of a comprehensive examination for the course at the beginning of
the next semester or may repeat the course when it is next offered. If students forfeit these
options, the “F” grade will be incorporated into the overall GPA.
In making their decision regarding how to remedy deficient grades, students should be
aware that:
• If students repeat a course, they will receive whatever grade is earned, and only the
higher grade will be used to compute cumulative GPA; however, all grades for a course
will appear on the transcript.
• If students choose to take a re-sit (or make-up) examination at the beginning of the next
semester, they can only receive “C,” “D,” or “F” grades. The highest grade received by
students will be used to compute cumulative GPA; however, all grades for a course will
appear on the transcript.
• If students are not mandated to remedy a grade, they may choose to leave the “D” or
“F” grade unresolved. This will serve to lower the cumulative GPA to under the minimum
2.00. Additionally, no credit from “F” grades can be considered to meet graduation
requirements.
Students who have been on academic probation for two consecutive semesters, or on
academic probation for four non-consecutive semesters, are at risk of dismissal.
Appeal Process
There is no appeal from placement on academic probation.
Students who are dismissed may request an appeal of this decision. Students who wish to
exercise this option must submit a request for an appeal to the Dean of the School of Arts and
Sciences prior to the start of the next semester. This request should describe the grounds for
consideration of this appeal. If the Dean grants this appeal, an Appeals Panel hearing will be
scheduled no sooner than the start of the following semester. Students may request that the
Appeals Panel hearing be deferred for up to one year. Students are required to be present at
the Appeals Panel hearing.
The decision of the Appeals Panel will be submitted to the Dean of the School of Arts and
Sciences for final adjudication. The Dean will inform students in writing of the final decision
within 24 hours of the hearing.
REQUIREMENTS FOR GRADUATION
Graduation Eligibility
To be eligible for graduation, all candidates for the degree of Bachelor of Arts or Bachelor of
Science must:
• Successfully complete the General Education course requirements;
• Successfully complete the core course requirements for their major, double major, and
minor, when applicable;
• Successfully complete adequate electives to equal a total of 121 credits of satisfactorily
passed coursework;
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• Present a cumulative GPA of 2.00 for the total of all credits attempted;
• Present a cumulative GPA of 2.00 for all credits counting toward the major and/or minor;
• O f the 121 credits required for graduation, at least 60 must be taken at, or above the
200 level; and
• Comply with any additional restrictions or requirements of the particular degree being
sought as defined on the degree audit for that major.
Graduation Ceremony
Participation in the commencement ceremony is restricted to those students whom the
Office of Enrolment Planning/Office of the Registrar determines to be eligible for a degree, in
accordance with the requirements defined by the department. The University may also allow
students who are within six credits of degree eligibility and who have the requisite grade
point average to participate in the ceremony as space permits. Participation in the ceremony
does not constitute confirmation of eligibility for a degree.
Honors Designations
Valedictorian: The student with the highest grade point average in the graduating class, with
the Graduation Committee’s approval, shall be granted Valedictorian status.
Salutatorian: The student graduating with the second highest grade point average relative
to the Valedictorian, with the Graduation Committee’s approval, shall be granted Salutatorian
status. The Salutatorian shall assume the responsibilities of the Valedictorian under
extraordinary circumstances.
Chancellor’s List:* Students will be placed on the Chancellor’s List once they have achieved a
cumulative grade point average of 4.00.
Dean’s List:* Students will be placed on the Dean’s List having achieved a minimum
cumulative grade point average of 3.50 to 3.99.
Summa Cum Laude (with highest honors): Students graduating with a grade point average
ranging from 3.90 to 4.00.
Magna Cum Laude (with high honors): Students graduating with a grade point average
ranging from 3.70 to 3.89.
Cum Laude (with honors): Students graduating with a grade point average ranging from
3.50 to 3.69.
*NOTE: Only students who take a full credit load per semester (15 credits or more per term)
qualify for the Chancellor’s and Dean’s Lists.
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School of Arts and Sciences
Applications for Graduation
During registration for their final year, students are required to report to the Office of the
Registrar to file an Application for Graduation form. Students will receive a current official
copy of the degree audit and should discuss any questions they may have concerning the
completion of the degree and graduation. Students should use this as a guide, in conjunction
with the advice from the department chair, for course selection to ensure that all degree
requirements are met by the anticipated graduation date.
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School of Medicine
Premedical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Premedical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Baccalaureate/MD Combined Degree Program (BS/MD) . . . . . . . . . . . . . . . . . . . . . . 53
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Enrollment Requirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Transfer and Award of Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Premedical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
BS/MD Combined Degree Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Premedical Fundamental Science Diagnostic Tests . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Premedical Science Comprehensive Examination (PMSCE) . . . . . . . . . . . . . . . . . . . . 55
Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Satisfactory Academic Progress Standards and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . . 56
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Quantitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Academic Progress Review and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Academic Progress Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Nonacademic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Quantitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Promotion to Medical Program.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Appeals Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Foundation to Medicine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Foundation to Medicine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Enrollment Requirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Premedical Science Comprehensive Examination (PMSCE) . . . . . . . . . . . . . . . . . . . . 63
Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Satisfactory Academic Progress Standards and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
49
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . . 64
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Quantitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Appeals Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Medical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Late Registration Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Clinical Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Criminal Background Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Enrollment Status and Vacation Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Bridge Time for Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Student Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Program Commitment Policy for Students Matriculated into the KBTGSP at NU . . . . . . . 68
Faculty Advisor-Advisee Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Class/Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Medical Excuses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Basic Sciences Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Clinical Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Comprehensive Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
BSCE Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
BSCE 1 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
BSCE 2 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Final Clinical Competency Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Final Clinical Written Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
OSPE Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
OSPE I Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
OSPE II Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
The USMLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
USMLE Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Academic Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Professional Commitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
The Optimal Educational Track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
August Entry—Optimal Track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
January Entry—Optimal Track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Alternate Pathway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Academic and Learning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Satisfactory Academic Progress Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
General Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Academic Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
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Quantitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Maximum Time Allocation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Quantitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Professional Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Grading Schedule for Students Matricualted Prior to January 2011 . . . . . . . . . . . . . . . . . . 82
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Promotion Into Clinical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Grading Schedule for Students Matriculated Jnauary 2011 and Later . . . . . . . . . . . . . . . . 86
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Promotion Into Clinical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
SOM Course Evaluation Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Witholding of Student Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Completion of Evaluations for Non-Compliant Students . . . . . . . . . . . . . . . . . . . . . . 90
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Academic Progress Review and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Committee for Satisfactory Academic Progress and Professional Standards . . . . . . 91
Committee for Satisfactory Academic Progress and Professional
Standards’ Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Nonacademic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Academic Appeals Process: Dismissal and Appeals Process . . . . . . . . . . . . . . . . . . . 92
Satisfactory Academic Progress and Impact of US Federal Financial Aid . . . . . . . . . 93
Graduation Assesment Review Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Requirements for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Honors Designations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Licensure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Nursing Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
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52
School of Medicine
Premedical Program
Administrative Policies and Process
ADMISSION
Premedical Program
Students in the premedical program have been reviewed and accepted by the
Committee on Admission of the School of Medicine into the premedical program.
Though this is a three-year program students are accepted and placed into the
premedical program according to the educational achievement documented by the
Committee on Admission. The Committee also evaluates achievement in standardized
examinations, since medical students must frequently demonstrate success in this area.
If students are placed at an Advanced Level, the placement does not result in the award
of credit hours, grades, nor any transcript notation. Students’ placement is in a specific
year and term classification.
Baccalaureate/MD Combined Degree Program (BS/MD)
Premedical students, especially those admitted to the first year of the premedical
program, may choose to obtain a Bachelor of Science degree in addition to the medical
degree. Students who wish to pursue the Baccalaureate/MD combined degree must
notify the Office of Enrolment Planning and the Premedical Program Office in writing
during the first semester of matriculation. Students may request the opportunity to
simultaneously complete the Bachelor of Science degree late in the program; however,
they may be precluded from doing so due to program and time restraints.
REGISTRATION
All students in the premedical program are required to complete registration check-in
on or before the first day of classes each term as scheduled by the Office of the Registrar.
Registration Check-In
In order to register for the premedical program, students must present official
verification of financial and academic clearance. Students who are not in good financial
standing are required to work with the Office of Student Finances to receive permission
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School of Medicine • Premedical Program
The premedical program is a three-year undergraduate medical program. The academic
policies, program, standards, and processes of the premedical program are set and
overseen by the School of Medicine; the content is delivered by the School of Arts and
Sciences. All registered premedical students are subject to the policies and regulations
of the University, the School of Arts and Sciences, the premedical program, and the
School of Medicine; however, should policies differ, the policies of the premedical
program shall supersede all other said policies.
for provisional or full registration. Students should not proceed to Grenada without financial
and academic clearance.
New students who are not pre-registered in specific courses must first meet with their
academic advisor to determine their course schedule.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
Academic Policies
ENROLLMENT REQUIREMENT
SGU premedical students must obtain approval from the Premedical Program Director in
order to register, drop, or add courses. An average student academic load is 15-17 credit
hours per term in the first two years and 19-20 credit hours per term in the third year of the
premedical program. Students may register for up to 18 credit hours per term in a balanced
(science and non-science) academic load. Students are not permitted to accelerate their
academic program.
Under special circumstances, permission to register for additional credits may be granted by
the program director. To be eligible for such consideration, students must have a cumulative
GPA of 3.30 or higher. In addition, students must not undertake any excessive amounts of
work or extracurricular activities during this period.
Premedical students are expected to maintain a full-time schedule each term. The program’s
curriculum in the third year (Terms 5 and 6) is also specifically designed to prepare students
for entry into the School of Medicine. As a consequence, third year students must attempt
this curriculum as prescribed, and are expected to maintain a full-time schedule.
TRANSFER AND AWARD OF CREDIT
Premedical Program
When appropriate, premedical students may apply for advanced standing or transfer credit
through the Premedical Program Office and the Office of Enrolment Planning. It is the
responsibility of students to initiate such requests with the Premedical Program Office. Credit
is granted only for documented appropriate coursework. No waivers or exemptions are
allowed. All remaining core foundation science courses (such as General Chemistry I and II,
Physics I and II, Foundation Biology I and II, and Organic Chemistry), must be completed at St.
George’s University once students have been admitted to the premedical program.
54
Each candidate is responsible for ensuring that all related documentation including
official transcripts, grading policy and official course descriptions are sent directly to
the Office of Enrolment Planning who in turn will forward all the documentation to the
Premedical Program Office for assessment.
EXAMINATION POLICIES
Premedical Fundamental Science Diagnostic Tests
The Office of Admission or the program director may prescribe these tests in order to
determine appropriate placement within the premedical program.
Premedical Science Comprehensive Examination (PMSCE)
All students must take this examination at the conclusion of third year (Term 6) coursework.
The examination is comprehensive for third year coursework (Terms 5 and 6) only.
If students fail the PMSCE, the Premedical Committee for Satisfactory Academic
Progress and Professional Standards will determine:
• If students may be required to repeat coursework and take the PMSCE at the
conclusion of the semester; or
• If students may be permitted to take a re-sit of the examination at the start of the
next semester; or
• If they will be dismissed from the premedical program.
Apart from required make-up examinations and regular administrations of the PMSCE,
students must request authorization from the Premedical Program Director at least three
weeks in advance regarding any special sitting of the examination.
Examination Attendance
All matriculated students are expected to attend all assigned academic activities
for each course currently registered. If, due to extreme, extenuating circumstances,
students are unable to be present for an examination, the premedical students must
follow the same procedures as found in the Medical Program section (See Examination
Policy) and approval must be obtained from the Premedical Program Director.
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School of Medicine • Premedical Program
BS/MD Combined Degree Program
Where, appropriate premedical students who wish to obtain the Combined BS/MD
degree may apply for advanced standing or transfer credits. Transfer or advanced
standing credits can be awarded provided that a minimum of 71 credits towards this
degree is completed at St. George’s University through the completion of the prescribed
curriculum for Year Three (3) of the premedical program and Year One (1) of the MD
degree. Credit is granted only for documented appropriate course work and will be
assessed on an individual basis based on the “Advanced Standing and Transfer Credit
Policy” of the Premedical Program Office. Only courses with a grade obtained of “C” or
better will be considered for credit. Transfer Credits from Academic Partner Institutions
will be assessed according to the agreement of cooperation in place at the time.
SATISFACTORY ACADEMIC PROGRESS STANDARDS AND PROCESS
Standards for Admission, Retention, and Graduation
General Description:
Behavioral qualities, cognitive skills, participation in premedical preprofessional activities,
and personal attributes are all evaluated, and must reach acceptable standards before
promotion can be considered. Any conduct of students that can reasonably be seen as
disgraceful, dishonorable, or unbecoming will be considered as a major component in the
academic decision regarding retention and promotion.
Quantitative Standards:
The anticipated time allocation for the premedical program is up to three academic years
or six semesters. Students are placed within that program based on their educational
background. Students will proceed in their course of study as defined by the premedical
academic program.
Qualitative Standards
At the conclusion of each term, all students are required to submit an Explanation of
Academic Performance (EAP) Report to the Director, Premedical Program.
Committee for Academic Progress and Professional Standards (CAPPS)
The Committee for Academic Progress and professional Standards will determine whether
students with a grade point average (GPA) less than. 3.2 or who has failed to meet the
professional standards of the School of Medicine in Terms 1-4 of the Premedical Program will:
A. Be Dismissed
B. Repeat a course
C. Continue on Academic Probation and be required to participate in an Academic Program
designed by the Director, Premedical Program
D. At the beginning of next semester, remedy any deficient grades by taking a
comprehensive examination for courses in which a “ D” or an “F” grade is earned. If a
student does not exercise the opportunity to take this exam at the scheduled time at the
beginning of the semester, he or she forfeits the opportunity to do so and will be required
to repeat the course.
E. Continue their academic program on academic probation.
F. Continue their academic program but be required to audit a course in accordance with an
academic enhancement program designed by the Director, Premedical Program.
G. Have his or her registration placed in hold and be required to meet with a professionalism
panel in order to address professionalism concerns should the CAPPS determine that the
student has not demonstrated the behaviors and attitudes considered by St. George’s
University to be essential for the profession of medicine.
The Committee for Academic Progress and Professional Standards will determine whether a
student in the Year 3 Premedical Academic Program (Term 5 and Term 6) who has not met the
requirements for promotion (I.e. a Year 3 GPA of 3.2 , a science GPA of 2.75, maintenance of
the professionalism standards of the School of Medicine, a PMSCE pass) will:
A. Be Dismissed
56
B. Repeat a course
C. Continue on Academic Probation and be required to participate in an Academic
Enhancement Program designed by the Director, Premedical Program
D. At the beginning of next semester, remedy any deficient grades by taking a
comprehensive examination for courses in which a “ D” or an “F” grade is earned. If a
student does not exercise the opportunity to take this exam at the scheduled time at
the beginning of the semester, he or she forfeits the opportunity to do so and will be
required to repeat the course.
F. C
ontinue their academic program but be required to audit a course in accordance
with an academic enhancement program designed by the Director, Premedical
Program.
G. Have his or her registration placed in hold and be required to meet with a
professionalism panel in order to address professionalism concerns. Should the
committee determine that the student has not demonstrated the behaviors and
attitudes considered by St. George’s University to be essential for the profession of
medicine.
H. Be permitted to re-sit the Premedical Science Comprehensive Exam at the start of
the next semester.
I. Take the PMSCE after auditing or repeating coursework.
Students who do not meet the nonacademic standards may be dismissed or may
be allowed to continue in the premedical program on nonacademic probation for a
specified period of time with a prescribed course of action. Students will be monitored in
accordance with the method described in their letter defining the terms of the probation.
Students are normally permitted to sit the PMSCE a maximum of two times, as
determined by the Committee for Satisfactory Academic Progress and Professional
Standards. A third attempt will only be permitted if approved by the Premedical Appeals
Panel. Students must make a formal written appeal outlining in detail their study plan to
the Appeals Panel, via the Dean of Students, copying the Premedical Program Director.
Year 3 into Basic Sciences
For promotion from the third year of the premedical program into the first year of Basic
Sciences.
Satisfactory Academic Progress for students enrolled in Term 5 and Term 6 of the Premedical
Program is determined by each student’s cumulative GPA for courses completed in Term
5 and 6 only. As it relates to coursework completed in Term 5 and Term 6 of the Premedical
Program (i.e. Year 3 Term 1 and Year 3 Term 2 respectively), the minimum GPA and
professional standards for promotion into Basic Sciences must be met at the conclusion of
each term .
1.
For purposes of determining promotion, retention, and recognition of academic
distinction, for all students enrolled in the Year 3 Premed Academic Program, the Year
3 GPA constitutes the cumulative GPA for all courses included in Term 5 (Year 3 Term 1)
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School of Medicine • Premedical Program
E. Continue their academic program on academic probation.
and Term 6 ( Year 3 Term 2).
2.
Students who are dually enrolled in the B.Sc in Medical Sciences/MD Combined Degree
Program retain a cumulative GPA for the purposes of degree completion, graduation and
academic distinction which is determined at the conclusion of the B.Sc program.
3.
Students enrolled in the final year of the Premedical Program are promoted, retained,
dismissed or receive academic distinction based on academic activities completed in Term 5
( Year 3 Term 1) and Term 6 ( Year 3 Term 2) only.
3a. Students must obtain a grade point average (GPA) of 3.20 or better in all Year 3
coursework (for example, those courses listed on Terms 5 and 6 of the official
premedical curriculum).
3b. Students must obtain a minimum science GPA of 2.75 in all Year 3 coursework of the
premedical program.
3c. Students must pass the Premedical Science Comprehensive Examination (PMSCE).
3d. Students must meet the School of Medicine standards for admission and
professional conduct.
ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES
Academic Progress Standards
All students accepted to the premedical program are expected to maintain the qualitative
and quantitative standards as defined by the premedical program. Students who do not meet
the minimum standards may be placed on academic probation. While on academic probation,
students’ academic performance must improve or they are at risk of dismissal.
Academic Probation
Academic probation is an internal marker placed in students’ progress files by the Committee
for Satisfactory Academic Progress and Professional Standards. It allows students who do not
meet the satisfactory academic progress guidelines to continue in the premedical program
for one semester with a prescribed program of courses. Students may continue on academic
probation for an additional semester if the Committee for Satisfactory Academic Progress
and Professional Standards sees significant improvement. While on probation, students are
reviewed by the Committee for Satisfactory Academic Progress and Professional Standards
each semester. Students on academic probation must raise their cumulative GPA to at least
3.00 within one academic year or be dismissed. Students who raise their GPA to 3.00 or above
are removed from academic probation at the conclusion of that semester.
Nonacademic Probation
Nonacademic probation is an internal marker placed in students’ progress files by the
Committee for Satisfactory Academic Progress and Professional Standards or University
Administration. It allows students who do not meet the nonacademic standards to continue in
the premedical program for a specified period of time with a prescribed course of action. The
students will be monitored in accordance with the method described in their letters defining
the terms of the probation.
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Quantitative Deficiency
Students who are not progressing in the program according to the quantitative standard
will receive a warning when it is apparent they cannot graduate within the allocated time
frame at their current pace. Students may petition through the program director for an
extension if medical problems, family obligations, or other significant factors make it
impossible to complete the program within the applicable time frame.
2. If students are allowed to continue in the premedical program, they must remedy all
“F” and “D” grades in required coursework. The Committee will determine whether
students are dismissed, if they may take a make-up comprehensive examination for
the course at the beginning of the next semester, or if they must repeat the course. If
a make-up examination is not taken at the start of the next semester, students forfeit
that opportunity.
3. S
tudents may choose to remedy “F” grades in elective coursework (for example,
coursework not required for the premedical program, or the Bachelor of Science degree
in Medical Sciences). Students are given the option to take a re-sit of a comprehensive
examination for the course at the beginning of the next semester or repeat the course
within the next two semesters. If students do not take the re-sit at the start of the next
semester, that option is forfeited, and a repeat of the course is required. If students do not
remedy the “F” grade, the credit will be incorporated into their overall GPA; additionally,
these credits cannot be considered as part of those utilized for eligibility to graduate.
4. If students have chosen to earn the Bachelor of Science degree, they must remedy all
“F” grades in required General Education coursework. The Committee will determine
if students are given the option to take a re-sit of a comprehensive examination for
the course at the beginning of the next semester or repeat the course within the next
two semesters. If students do not take the re-sit at the start of the next semester, they
forfeit that option, and are required to repeat the course.
For promotion to the medical program, in addition to the above:
5. The Committee will determine whether students with a grade point average (GPA)
less than 3.00 in all third year (Term 5 and 6) coursework will be dismissed, if they may
take a re-sit of a comprehensive examination for the course at the beginning of the
next semester, or if they must repeat the course within the next two semesters. If a
re-sit examination is not taken at the start of the next semester, students forfeit that
opportunity.
6. The Committee will determine whether students who failed the Premedical Science
Comprehensive Examination (PMSCE) will be dismissed from the premedical program,
permitted to take a re-sit of the examination at the start of the next semester, or be
required to repeat coursework and take the PMSCE at the conclusion of the semester.
Students are normally permitted to sit the PMSCE a maximum of two times, as
determined by the Committee for Satisfactory Academic Progress and Professional
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School of Medicine • Premedical Program
Qualitative Deficiency
1. Students with a cumulative GPA of less than 3.00 at the end of each semester will be
placed on academic probation for one semester. Students’ cumulative GPA must be
elevated to 3.00 or better to be removed from academic probation. The Premedical
Program Director will provide a suitable program of study.
Standards. A third attempt will only be permitted if approved by the Premedical Appeals
Panel. Students must make a formal written appeal outlining in detail their study plan to
the Appeals Panel, via the Dean of Students, copying the Premedical Program Director.
7. Students who do not meet the nonacademic standards may be dismissed or may be
allowed to continue in the premedical program on nonacademic probation for a specified
period of time with a prescribed course of action. Students will be monitored in accordance
with the method described in their letter defining the terms of the probation.
Students should be aware of the following academic policies:
• Students who repeat a course will receive whatever grade is earned. Only the higher
grade will be used to compute cumulative grade point average (GPA); however, all
grades for a course will appear on the transcript.
• If students have been given permission to take a make-up examination by the
Committee for Academic Progress and Professional Standards and they choose to
take a re-sit (or make-up) examination at the beginning of the next term, they can only
receive a “C,” “D,” or “F” grade for that examination. The highest grade received by
students will be used to compute the cumulative GPA; however, all grades for a course
will appear on the transcript. They must obtain no lower than a “C” on this examination
in order to receive credit for the course. This represents the only opportunity for
students to take such an examination; thereafter, the only option to remedy that grade
will involve repeating the course.
• Students who are dismissed from the premedical program can appeal to continue in
the School of Arts and Sciences in a different degree program.
Appeals Process
The appeals procedure of decisions of the Committee for Satisfactory Academic Progress
and Professional Standards (CAPPS) is outlined below. There is no appeal from placement on
academic probation.
When the Committee for Satisfactory Academic Progress and Professional Standards
recommends students for dismissal, the Dean of Students will communicate this
recommendation to students and to the Dean of the School of Medicine.
Students have the option to withdraw from the premedical program or to request an appeal
of the dismissal recommendation within the time specified. If neither of these options is
chosen, the Dean of the School of Medicine will dismiss the student, and transmit decision in
writing to the student with a copy to the Dean of Students.
If students wish to exercise the right to appeal a CAPPS recommendation regarding dismissal,
they must submit notification of appeal to the Dean of Students within the time specified.
When a request for an appeal is filed with the Dean of Students, the Dean of the School of
Medicine will be notified of the request. The Appeals Panel will be held before the end of
the current term. Students may request more time for their appeal, but the Appeals Panel
will be held no later than six months after the date of the request for the appeal. The Dean of
Students may counsel students to delay such an appeal hearing for a few months. Students
who appeal are obligated to be present at the Appeals Panel meeting. Failure to appear
constitutes an automatic waiver of the right to an appeal.
60
If the Appeals Panel upholds the decision of the Committee for Satisfactory Academic
Progress and Professional Standards, the Dean of the School of Medicine will issue
the Letter of Dismissal, and this will be noted on students’ transcripts. If students’
appeals are successful, the Dean of Students will notify the students. Between the
date of the Committee for Satisfactory Academic Progress and Professional Standards’
recommendation for dismissal and the date of the final decision by the Dean of the School
of Medicine, students will be given the inactive status of Appeal Pending by the Office of
the Registrar. During this time, students cannot register for any academic activities.
1. Cases in which new evidence is presented or new witnesses come forward; or
2. Cases in which an unprofessional procedure can be demonstrated.
In cases where the Appeals Panel modifies a recommendation of the Promotions Panel,
the Dean of Students must be consulted about the precise implementation of the
modification.
All decisions of the Appeals Panel are reported in writing to the Dean of Students within
24 hours. The Dean of Students thereafter informs the students involved, the Dean of
Basic Sciences, the Premedical Program Director, and the Office of the Registrar within
the next 24 hours.
Final appeals can be made to the Dean of the School of Medicine through the Dean
of Students; however, it should be noted that the Dean may modify or reverse prior
decisions only in cases where due process has not been observed, or where decisions
made have been either inappropriate or unconscionable. These appeals should be made
within five working days, but will not be heard if later than one year from the date of the
Appeals Panel decision.
61
School of Medicine • Charter Foundation Program
The Appeals Panel reserves the right to refuse to review a case unless it falls into
one of the following two categories:
School of Medicine
Foundation to Medicine Program
The foundation to medicine program is a one-term undergraduate program. The academic
policies, program, standards, and processes are set and overseen by the School of Medicine;
the content is delivered by the School of Arts and Sciences. All registered foundation to
medicine students are subject to the policies and regulations of the University, the School of
Arts and Sciences, the foundation to medicine program, and the School of Medicine; however,
should policies differ, the policies of the foundation to medicine program shall supersede all
other said policies.
Administrative Policies and Process
Admission
Foundation to Medicine Program
Students in the foundation to medicine program have been reviewed and accepted by
the Committee on Admission of the School of Medicine into the foundation to medicine
program. Students are accepted and placed into the program according to the educational
achievement documented by the Committee on Admission. The Committee also evaluates
achievement in standardized examinations, since medical students must frequently
demonstrate success in this area. Students must have a bachelors degree or higher with all of
the science prerequisites.
REGISTRATION
All students in the foundation to medicine program are required to complete registration
check-in on or before the first day of classes each term as scheduled by the Office of the
Registrar.
Registration Check-In
Students are pre-registered in specific courses. In order to complete registration check-in for
the foundation to medicine program, students must present official verification of financial
and academic clearance. Students who are not in good financial standing are required to work
with the Office of Student Finances to receive permission for provisional or full registration.
Students should not proceed to Grenada without financial and academic clearance.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
62
Academic Policies
ENROLLMENT REQUIREMENT
SGU students in the Foundation to Medicine program are not permitted to drop or add
courses. The one term program includes a student academic load of 17 credit hours.
There is no Leave of Absence granted from the Foundation to Medicine Program. If a
student must leave, for whatever reason, he or she will only have the option to withdraw.
In this case, the university will refund The student’s tuition.
In the event of a serious health related or personal issue, one that impacted a student’s
ability to study and focus on their curriculum, the Director, Foundation to Medicine in
conjunction with the Dean of Students may request that the student be readmitted.
EXAMINATION POLICIES
Premedical Science Comprehensive Examination (PMSCE)
All students must take this examination at the conclusion of the one-term program.
If students fail the PMSCE, they will be dismissed from the foundation to medicine
program with no opportunity to re-sit or appeal.
Apart from required make-up examinations and regular administrations of the PMSCE,
students must request authorization from the Foundation to Medicine Program Director
at least three weeks in advance regarding any special sitting of the examination.
Examination Attendance
All matriculated students are expected to attend all assigned academic activities
for each course currently registered. If, due to extreme, extenuating circumstances,
students are unable to be present for an examination, the foundation to medicine
students must follow the same procedures as found in the Medical Program section (See
Examination Policy) and approval must be obtained from the Foundation to Medicine
Program Director.
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School of Medicine • Charter Foundation Program
Foundation to Medicine students are expected to maintain a full-time schedule for the
term. The program’s curriculum is specifically designed to prepare students for entry
into the School of Medicine. As a consequence, students must attempt this curriculum
as prescribed. Upon completion of the Program all students are required to submit
an Explanation of Academic Performance (EAP) Report to the Director, Foundation to
Medicine Program.
SATISFACTORY ACADEMIC PROGRESS
STANDARDS AND PROCESS
Standards for Admission, Retention, and Graduation
General Description
Behavioral qualities, cognitive skills, participation in premedical preprofessional activities,
and personal attributes are all evaluated, and must reach acceptable standards before
promotion can be considered. Any conduct of students that can reasonably be seen as
disgraceful, dishonorable, or unbecoming will be considered as a major component in the
academic decision regarding retention and promotion.
Quantitative Standards
The anticipated time allocation for the foundation to medicine premedical program is one
semester.
Qualitative Standards
Students who wish to enter Term 1 of Basic Sciences in the School of Medicine must:
1.
Attain a GPA of 3.5 or better.
2.
Pass the Foundations Premedical Science Comprehensive Exam (PMSCE)
3.
Complete the courses as prescribed with no grades below “C”.
4.
Demonstrate the behaviors and attitudes considered by St. George’s University to be
essential for the profession of medicine.
5.
Receive the recommendation of the Director, Foundation to Medicine Program to enter
the Doctor of Medicine (MD) Program.
For those students who do not pass the PMSCE, achieve lower than a 3.50 GPA or receive
grades below a C, there will be no opportunity to retake courses or the PMSCE.
Appeals Process
Students who attain a Grade Point Average (GPA) between 3.2 and 3.49 have no grades
below a C and pass the PMSCE may be given a chance to appeal for entry into the Doctor of
Medicine (MD) program. The Director, Foundation to Medicine Program will notify students
prior to the conclusion of the term about the date by which all appeals must be submitted.
The Director, Foundation to Medicine will notify the student within seven days about the
status of his or her appeal. If the appeal is not accepted, the University will refund the cost of
tuition.
Students who attain a GPA of 3.19 or below or who fail to pass the PMSCE will not have an
opportunity to enter the Doctor of Medicine ( MD) program. There is no appeal process if a
student does not pass the PMSCE or achieves lower than a 3.20 GPA or receives grades below
a C.
64
When the Committee for Satisfactory Academic Progress and Professional Standards
recommends a student not be permitted entry into the Doctor of Medicine (MD)
program the Director, Foundation to Medicine will communicate this recommendation
to students and to the Dean of Enrolment Planning/University Registrar.
When the Committee for Satisfactory Academic Progress and Professional Standards
recommends students for dismissal, the Dean of Students will communicate this
recommendation to students and to the Dean of Enrolment Planning/University Registrar.
.
School of Medicine • Doctor of Medicine Program
65
School of Medicine
Doctor of Medicine Program
All students registered in the School of Medicine are subject to the policies and regulations of
both the School of Medicine and St. George’s University (See General Policies for All Students,
and Student Standards, Policies, and Nonacademic Procedures).
Administrative Policies and Process
REGISTRATION
All students in the Basic Sciences are required to complete registration check-in on or before
the first day of classes each term as scheduled by the Office of the Registrar.
School of Medicine students in Terms 2 through 5 may require academic program clearance
from the Dean of Students. Students in dual degree programs (MD/MSc or MD/MPH) will
need clearance from their Graduate Studies Program advisor; they will then register for both
programs simultaneously, if applicable.
The Office of Clinical Studies makes hospital assignments and schedules clinical rotations
based on the clinical sites available and Student Preference forms. Student attendance on the
first day of the scheduled rotation is considered registration. The University considers failure
to arrive for a scheduled rotation an unexcused absence and may bring disciplinary action
against students.
Registration Check-In
In order to register for Terms 1 through 5 of the medical sciences in Grenada, students must
present official verification of financial and academic clearance. Students who are not in
good financial standing are required to work with the Office of Student Finances to receive
permission for provisional or full registration. Students should not proceed to Grenada
without financial and academic clearance.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
In addition to registration procedures previously described, provisional registration is
permitted if the following requirements are met:
A. If students are recipients of federal student and/or alternate loans:
1. If students’ prior term balances are paid in full.
AND
66
2. Students’ current term bills will be paid by federal student loans and/or alternate
loans that have been certified and approved by the bank/Department of
Education.
OR
3. If students are certified for federal student loans only, and their current bill
exceeds the amount they will receive from these loans, a check for the difference
must be paid by registration.
OR
B. If students are not recipients of either federal student and/or alternate loans, students
may register provisionally if the following requirements are met:
1. Students’ prior term balances are paid in full.
Late Registration Fees
Students who complete registration after the first day of class will be charged a late
registration fee. This serves to encourage students to be present and accounted for on
the first day of classes. The University allows students to return late; however, students
are still responsible for the late registration fee. Students will be billed according to the
following schedule:
First day of late registration period
US $ 50.00
Second day of late registration period
US $100.00
Third day of late registration period
US $150.00
Fourth day of late registration period
US $200.00
Fifth day of late registration period
US $250.00
Students should note that if they register and begin classes late, they will miss important
academic concepts and their grades may suffer. Late registration will not be considered
a mitigating factor for poor academic performance.
Clinical Terms
Students are required to be at the hospital/clinic daily, Monday through Friday, as well as
evenings and weekends if scheduled by that site. During clinical rotations, no unexcused
absences are permitted. Missing a lecture or failing to fulfill a clinical assignment will
call into question students’ ability to accept the necessary responsibilities required of a
physician.
If students must be absent for a period of a few hours, or a day or two, they must obtain
permission from the clerkship director before leaving. If students are absent without
permission from a scheduled rotation (including electives), the absenteeism could be
reflected in a lower or failing grade, and/or disciplinary action.
CRIMINAL BACKGROUND CHECK
The University conducts criminal background checks on all students prior to placement in
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School of Medicine • Doctor of Medicine Program
2. Students have received written approval from the Office of Student Finances
outlining a payment plan.
the clinical program. The cost of the criminal background check shall be paid by students.
Enrollment Status and Vacation Time
The period between the completion of the final basic science term (Term 5) and the start of
the first clinical term is considered vacation time. Students are allowed up to 20 weeks of
vacation time each year. Students who do not start their clinical term within the 20 weeks of
vacation time will no longer be considered actively enrolled and should request an Approved
Leave of Absence in order to maintain their student loan deferment. After completion of
term 5, you will be on vacation until the 20th week. Depending upon your choices, which
may include a USMLE date timeline, you might not be placed until after the 20th week. In
the event this is the case, you will have to request a leave of absence by filling out a leave of
absence form and submitting it to EnrollmentChanges@sgu.edu.
BRIDGE TIME FOR STUDENTS
Clinical rotations are scheduled year round. Clinical students who need to schedule a few
weeks off between rotations may do so. This is referred to as bridge time. Students must
notify their clinical coordinator in the Office of Clinical Studies and receive approval prior
to taking bridge time. The amount of bridge time available to students depends upon
when the clinical period begins. Students are allowed up to 20 weeks of bridge time within
a 12 month period. Liberal use of bridge time may negatively impact satisfactory academic
progress and ultimate graduation date.
STUDENT CONTACT INFORMATION
AT ALL TIMES, STUDENTS ARE RESPONSIBLE FOR ENSURING THAT THE SCHOOL OF
MEDICINE IS ABLE TO CONTACT THEM. Students must respond to all communications
during their entire matriculation at the University; this includes during the academic terms,
clinical rotations, while at affiliated hospitals, while on vacation or a leave of absence, during
clinical bridge time, or while awaiting graduation. Students who fail to monitor University
communications are nevertheless responsible for the content of those communications. If
a student is expected to respond to or act on a communication, or is expected to act on
information contained in a communication, failure to do so may lead to an administrative
withdrawal from the University. Reinstatement would only be granted after an appeal to the
Registrar.
Students who fail to appeal and do not respond to communications from the School will
be dismissed from the School when they fail to meet satisfactory academic guidelines as
described below. Failure to respond to communications from the School is considered
unprofessional behavior.
PROGRAM COMMITMENT POLICY FOR STUDENTS MATRICULATED
INTO THE KBTGSP AT NU
Students matriculated into the Keith B. Taylor Global Scholars Program (KBTGSP) given in
conjunction with Northumbria University (NU) in Newcastle, United Kingdom, will complete
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the full medical sciences academic year (all courses in Terms 1 and 2 in the first academic
year of the Doctor of Medicine program) in the United Kingdom before they proceed to
their second academic year of the Basic Sciences at St. George’s University in Grenada.
This also applies to students who take a leave of absence (LOA) or who join the Individual
Advancement Program (IAP). This means students will remain in the United Kingdom (or
return there if on LOA) until they are promoted into Term 3 (Med3) of the Basic Sciences
when they will proceed to Grenada.
NOTE: Students who matriculate into the first year of the four-year Doctor of Medicine
program in Grenada do not have the option of matriculating into the KBTGSP for part of
their first year program.
Students who attend the KBTGSP must take their final year of clinical training in Grenada
in the University’s teaching hospital in order to qualify for registration in the UK.
FACULTY ADVISOR-ADVISEE PROGRAM
Soon after registration, the Office of the Dean of Students assigns all matriculated
students a faculty advisor for the Basic Sciences. The role of the faculty advisor is to
counsel students in academic and nonacademic matters. In addition, the faculty advisor
interacts with the Dean of Students Office and the Department of Educational Services
in cases where students are not performing as expected. The faculty advisor plays an
important role at the time of academic promotion and in the appeals process described
later. The faculty advisors file their opinions and interview summaries with the Dean of
Students for future reference (for example, Medical Student Performance Evaluations
(MSPEs) used for the Dean’s Letters of Recommendation for residencies).
During the clinical years, students can seek advice from the Office of Clinical Studies, the
Dean of Students Office, and the Office of Career Guidance and Student Development.
At the hospitals, the Director of Medical Education, clerkship directors, preceptors, and
clinical faculty are available for advice.
Academic Policies
CLASS/EXAMINATION ATTENDANCE
Students must attend all classes, clinical rotations, and other related academic activities
(labs, small group discussions, and so forth) as defined for all courses, and rotations by
the course, and clerkship directors. Course/Clerkship directors may take attendance into
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School of Medicine • Doctor of Medicine Program
Exceptions to this policy may be granted by the Committee for Satisfactory Academic
Progress and Professional Standards (CAPPS) for students who have been permitted
to take a make-up examination(s) in the one or two credit courses failed during Term 2,
and also for students who have been approved to take a completion examination(s) for a
course of three credits or more. The make-up and/or completion examination(s) will take
place on the scheduled date(s) in Grenada. An exception may also be made through a
written appeal to the Dean of Students for students who have visa problems that prevent
them from continuing the program in the United Kingdom.
account when determining grades, provided that a clear written statement on attendance
policy and its impact on grading are given in the course syllabus distributed in class at
the beginning of all terms and rotations. During clinical rotations, the University considers
attendance to be an important component of professionalism. Absenteeism can adversely
affect grades and may lead to an “F.”
Students are responsible for knowing if courses taken have been passed or if any form
of remedial activity is required as decided by the Committee for Satisfactory Academic
Progress and Professional Standards. It is the responsibility of students to know the time and
dates of make-up examinations and assignments.
Medical Excuses
Medical excuses will be based on self-reporting by students. Students who feel they are too
sick to take an examination or attend a required educational activity must fill out the Medical
Excuse Form on the member’s center of the University website.
The student fills out a separate form for each course/clerkship in which he or she is missing
required activities, and specifies the Course Director/Clerkship Director for that course.
When submitted, this form is sent automatically to the specified Course Director/Clerkship
Director, University Health Services, Dean of Students Office, and, in the basic science years,
the Dean of Basic Sciences. The Medical Excuse Form states that the student does not feel
well enough that day to take an examination or participate in another required educational
activity. The student must submit the form by 5:00 pm on the day of the missed activity in
order for the absence to be excused. The above policy and instruction also apply to the
NBME Clinical Subject Exams given at the end of each clerkship. (See the Clinical Training
Manual for additional details).
Students should realize that the faculty and administration expect this to be an infrequent
occurrence. Students are only allowed one such excuse in an academic year (with Term 3/4
considered as a single term) for medical reasons and only one excuse from the NBME Clinical
Subject Exams. The second excuse results in a mandatory medical LOA. Additional policies
regarding completion and make up examinations are at the option of the Course Director/
Clerkship Director. Students are advised to seek medical attention when they are sick.
Students need to be aware that pending the outcome of the completion examination, their
progress through medical school might be impeded and their subsequent enrollment status
might affect their loan repayment status if they are receiving US federal loans.
BASIC SCIENCES EXAMINATIONS
In addition to the regularly scheduled examinations for each course, there are three other
types of examinations in the Basic Sciences terms. These examinations are scheduled at the
start of each term (See the Office of the Registrar for the schedule).
A. Make-up Examination: Students who fail a course may be required by the relevant
Committee for Satisfactory Academic Progress and Professional Standards or the Appeals
70
Panel to take a make-up examination within a scheduled time frame. Failing grades are
entered on the students’ transcripts. Make-up grades are also recorded on students’
transcripts and cumulative WMPGs incorporate both grades. Failure to sit scheduled
examinations will result in a grade of 0. Make-up examinations cannot be given for
courses weighted four or more credit hours.
B. Completion Examination: Students who receive an approved Incomplete (“I”) for a
course must take a completion examination as scheduled. (The Dean of Students Office
must approve all “I” grades – See “I” grade). Examinations will be scheduled prior to the
start of the next term of attendance. Failure to sit scheduled examinations will result in a
grade of 0. Students who take a medical excuse for an examination must expect to stay
in Grenada an extra week to take the completion examination.
CLINICAL EXAMINATIONS
Examination policies and procedures during the clinical terms are described in the
Clinical Training Manual.
EXAMINATION POLICIES
All students are expected to adhere to the Code of Conduct with respect to all
University-administered examinations.
Students who fail to appear for an examination without a valid reason for doing so will
receive a grade of zero (“0”) for the examination.
Scheduling of examinations (regular, make-up, completion, or exemption) is at the
discretion of the University.
Students who miss an examination due to a valid reason may be allowed to sit a rescheduled examination within the term if the course director is notified of the excuse
by the Dean of Students Office or University Health Services. During the Basic Sciences
years, students may miss only one examination per academic year for medical reasons.
If a student needs to miss a second examination during an academic year for medical
reasons, the School may mandate a medical leave of absence for the student.
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School of Medicine • Doctor of Medicine Program
C. Exemption Examination: Students who transfer into the School of Medicine or who
seek to obtain credit for a course passed with a minimum “B” grade at an approved
medical school may be permitted to take an exemption examination if approved by the
course director, department chair, the Dean of Basic Sciences, and the Dean of Students.
A notation of “E” will appear on transcripts indicating exemption from that course, thus
having no impact on St. George’s University School of Medicine credit hours or WMPGs.
It must be stressed that students with an “E” on their transcripts may have difficulty in
the future when applying for residencies or in the licensing process in some states in the
United States or in other countries.
COMPREHENSIVE EXAMINATIONS
BSCE Description
Basic Science Comprehensive Examinations (BSCE) are standardized examinations that are
normally administered at the completion of the first year (BSCE 1) and second year (BSCE 2)
of the Basic Sciences of the School of Medicine. The BSCE Committee sets the minimum pass
levels for these examinations after a careful review of the examination’s reliability and validity,
and the historical examination performance data.
The BSCE 1 is intended to provide an assessment of students’ understanding of the Basic
Sciences after completion of all Basic Sciences academic coursework in the first year. In
addition, this examination is designed to help all students evaluate their approach to
taking standardized examinations and to build the test-taking skills needed for future
comprehensive examinations. The University considers the BSCE 1 a formative examination
and does not offer retakes.
The BSCE 2 is designed to measure students’ requisite Basic Sciences knowledge required to
successfully progress to the Clinical Years, and to graduate. To progress to the clinical terms,
students must pass the BSCE 2 or the USMLE Step 1.
BSCE 1 Administration
Students who have completed all academic coursework in the first year, regardless of the
grades received in the courses, as prescribed by the Basic Sciences schedule, are required
to take the BSCE 1. The examination is approximately four hours long, with questions drawn
from all Term 1 and 2 courses in proportion to the number of credit hours assigned to each
course.
Students with a valid excuse approved by the Dean of Students who do not take the BSCE 1 as
scheduled at the conclusion of Term 2 will be rescheduled for the next offering of the BSCE 1.
Students must adhere to the University’s standardized examination policy. These procedures
are distributed to students prior to each BSCE 1 offering and available on the University’s
website.
BSCE 2 Administration
The BSCE 2 is offered on a pre-planned schedule. Routine administrations take place late in
Term 6 (every April and November).
The Committee for Satisfactory Academic Progress and Professional Standards places or
continues all students who do not pass or who do not take the BSCE 2 on academic probation.
Students who fail the BSCE 2 must meet with the Dean of Students and should seek help
from the Department of Educational Services. Those students who fail the BSCE 2 and have
had academic difficulty during their Basic Sciences terms should consider withdrawing from
medical school at this time. An unexcused absence from a scheduled examination may result
in a grade of “F.”
Students can apply to retake the BSCE 2 at the next regular scheduled offering. Students may
retake the BSCE 2 multiple times; however, students must adhere to satisfactory academic
progress guidelines, which require them to be eligible for and to start clinical rotations within
three years of matriculation.
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Application forms for specific BSCE 2 offerings are available from the Office of
Student Records and the Office of the Dean of Students:
Office of Student Records
University Support Services, LLC
3500 Sunrise Highway, Building 300
Great River, NY 11739
Telephone: +1 (631) 665-8500; Fax: +1 (631) 665-2047
OR
Dean of Students Office
St. George’s University
Grenada, West Indies
Telephone: +1 (473) 444-4175; Fax: +1 (473) 444-2823
Students must adhere to the University’s standardized examination policy. These
procedures are distributed prior to each BSCE 2 offering and are available on the
University’s website.
Final Clinical Competency Examination
The Final Clinical Competency Examination uses the format of an Objective Structured
Clinical Examination (OSCE). Students must pass the St. George’s University School of
Medicine Final Clinical Competency Examination in order to graduate. Students can
use their USMLE Step 2 Clinical Skills (CS) pass in lieu of the Final Clinical Competency
Examination.
Final Clinical Written Examination
Students must pass the St. George’s University School of Medicine Final Clinical
Written Examination in order to graduate. Students can use their USMLE Step 2 Clinical
Knowledge (CK) pass in lieu of the Final Clinical Written Examination.
OSPE Description
The Objective Structured Clinical Examination (OSPE) is a standardized comprehensive
clinical examination that is administered at the completion of the first term (OSPE I) and
second term (OSPE II) of the Basic Medical Sciences of the School of Medicine. OSPE
I and OSPE II are designed to measure students requisite clinical skills knowledge in
the first term and second term of the Basic Medical Sciences, respectively. The OSPE
Committee sets the minimum pass levels for these examinations after a careful review of
the examinations reliability and validity, and the historical examination performance data.
The OSPE examinations are intended to provide an assessment of students’
understanding of the clinical skill component taught in the fist year of the Basic Medical
Sciences. In addition, these examinations are designed to help all students evaluate
their approach to taking standardized examinations and to build the test-taking skills
needed for future comprehensive clinical skill examinations. The University considers
the OSPE examinations as formative examinations and does not offer retakes. A passing
score in the OSPE could be taken into consideration for student academic progress
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School of Medicine • Doctor of Medicine Program
Students are removed from academic probation imposed by failing the BSCE 2, by
retaking and passing the BSCE 2, or by passing the USMLE Step 1.
during CAPPS meetings. In addition, the scores will contribute up to 11% to the grade for the
Objective Structured Clinical Examination (OSCE) in clinical skills in Year 2.
OSPE I Administration
Students who have completed all academic coursework in the first term, regardless of the
grades received in the courses, as prescribed by the Basic Sciences schedule, are required to
take the OSPE I. The examination is approximately 30 minutes in length, with questions drawn
from all Term 1 courses in proportion to the number of credit hours assigned to each course.
Students with a valid excuse approved by the Dean of Students or a medical excuse, who
do not take the OSPE I as scheduled at the conclusion of Term 1 will be rescheduled for the
next offering of the OSPE I (in Term 2). To progress to the third term, students must complete
the OSPE I. Students currently in the IAP program and who have completed all Term 1
courses must take the OSPE I examination. Other IAP students who have not completed all
Term 1 courses will not be allowed to take the examination. Please note that, unlike other
examinations, where students requiring special accommodations may receive extra time, no
special accommodations are granted for OSPE examinations. This is consistent with OSCE
examination in the Year 2.
OSPE II Administration
Students who have completed all academic coursework in the second term, regardless of
the grades received in the courses, as prescribed by the Basic Medical Sciences schedule,
are required to take the OSPE II. The examination is approximately 30 minutes in length,
with questions drawn from all Term 2 courses in proportion to the number of credit hours
assigned to each course. Students with a valid excuse approved by the Dean of Students
or a medical excuse who do not take the OSPE II as scheduled at the conclusion of Term 1
will be rescheduled for the next offering of the OSPE I (in Term 4). To progress to the fifth
term, students must complete the OSPE II. Students currently in the IAP program and who
have completed all Term 2 courses must take the OSPE II. Other IAP students who have not
completed al Term 2 courses will not be allowed to take the examination. Please note that,
unlike other examinations, where students requiring special accommodations may receive
extra time, no special accommodations are granted for OSPE examinations. This is consistent
with OSCE examination in the Year 2. Students must adhere to the University’s standardized
examination policy. Students will be sequestered for this examination for a couple of hours.
These procedures are distributed to students prior to each OSPE II offering and are available on
the University’s website.
THE USMLE
The United States Medical Licensing Examination (USMLE) is sponsored by the Educational
Commission for Foreign Medical Graduates (ECFMG) and is administered throughout the
year. Regardless of whether students submit an electronic or written application, the ECFMG
requires that St. George’s University certify students’ eligibility to take the examination.
Step 1: The Office of the Dean of Students will certify students to sit the USMLE Step 1 if,
at the end of Term 5, they have successfully completed all Basic Sciences courses, have a
cumulative GPA of 2.50, have no academic deficiencies, and are not on academic probation.
Students who have a GPA of above 2.5 at the beginning of Term 5 may request early
certification for the USMLE by submitting their application materials to the Registrar. Students
74
who fail the USMLE Step 1 must contact the Dean of Students Office for guidance.*
Students who fail the USMLE Step 1 may retake the examination multiple times, but
must stay within satisfactory academic progress guidelines. Students doing UK clinical
rotations who have failed the USMLE Step 1 are advised not to study for the USMLE Step
1 examination during clinical rotations, as they should be focusing on clinical subjects.
These students are advised that they should consider a leave of absence (LOA) to prepare
for the USMLE Step 1 prior to taking the examination.
Step 2 Clinical Knowledge (CK): The USMLE Step 2 (CK), usually taken in the final
clinical year, is a computer-based examination given year-round, and assesses whether
an examinee possesses the knowledge and understanding of clinical sciences, and
the clinical reasoning skills considered essential for the provision of patient care under
supervision, including emphasis on health promotion and disease prevention.
This test is given by appointment at five different sites – Chicago, Atlanta, Philadelphia,
Los Angeles, and Houston. Step 2 (CS) may be taken either before or after Step 2 (CK).
Both Step 2 (CK) and Step 2 (CS) must be passed if the student plans to take residencies
and/or practice in the United States. Exemption from the University’s Final Clinical
Written Examination and Final Clinical Competency Examination is granted upon proof
of having passed the Step 2 (CK) and Step 2 (CS).
*NEW ECFMG RULES ON REPEATING USMLE EXAMINATIONS
ECFMG would like to remind applicants that the USMLE program is introducing new
rules on repeating USMLE examinations.
TIME BETWEEN EXAMINATION ATTEMPTS
The USMLE program sets rules on how quickly examinees can repeat the same Step or
Step Component. As previously published, these rules will change for exam applications
submitted on or after January 1, 2012.
For exam applications submitted on or after January 1, 2012, the following rules will
apply to all Steps and Step Components. You may take the same examination no more
than three times within a 12-month period. Your fourth and subsequent attempts must
be at least 12 months after your first attempt at that exam and at least six months after
your most recent attempt at that exam. Attempts at that examination (complete and
incomplete) prior to January 1, 2012 will be counted in determining whether these rules
apply. When you reapply, your exam eligibility period will be adjusted, if necessary, to
comply with these rules.
For more information and examples, view the full announcement at http://www.ecfmg.
org/news/?p=164.
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School of Medicine • Doctor of Medicine Program
Step 2 Clinical Skills (CS): The USMLE Step 2 (CS) is a one-day examination that mirrors
a physician’s typical workday in an outpatient setting such as a clinic or office. Students,
working under specified time constraints, examine standardized patients who are people
highly trained to portray real patients, and to evaluate the examinee’s performance. Testtakers are expected to elicit pertinent historical information, perform focused physical
examinations, answer questions, provide counseling when appropriate, establish rapport
with the standardized patient, and write a Patient Note.
ATTEMPT LIMIT FOR USMLE EXAMINATIONS
As previously published, the USMLE program is introducing a limit on the total number of
times an examinee can take the same Step or Step Component. When this limit takes effect,
an examinee will be ineligible to take a Step or Step Component if the examinee has made six
or more prior attempts to pass that Step or Step Component, including incomplete attempts.
The effective date for the six-attempt limit depends upon whether an examinee has taken any
Step or Step Component (including incomplete attempts) before January 1, 2012.
If you have not taken any Step or Step Component before January 1, 2012, the six-attempt
limit will go into effect for all exam applications that you submit on or after January 1, 2012.
- If you have taken any Step or Step Component (including incomplete attempts) before
January 1, 2012, the six-attempt limit will go into effect for all exam applications that you
submit on or after January 1, 2013.
For more information and examples, view the full announcement at http://www.ecfmg.org/
news/?p=219.
USMLE Application
The USMLE information is available online (www.ecfmg.org). Before filling out an application
to take any Step of the USMLE, all students must read, in its entirety, the information booklet
that accompanies each application. One additional release form, entitled Request for Official
USMLE Transcript, must be signed and must accompany all completed applications with the
appropriate check made out to ECFMG or applications will be held up.
USMLE Step 1 applications, release forms, and any pertinent information can be obtained
from:
The ECFMG website (www.ecfmg.org)
OR
Director of Records Services
University Support Services, LLC
3500 Sunrise Highway, Building 300
Great River, NY 11739
Telephone: +1 (631) 665-8500; Fax: +1 (631) 665-3627
OR
Dean of Students Office
St. George’s University
Grenada, West Indies
Telephone: +1 (473) 444-4175; Fax: +1 (473) 444-2823
Release forms may also be requested from the Dean of Students Office during Term 5 and 6 of
the Doctor of Medicine program, or the Associate Registrar in the United Kingdom.
Under a specific agreement between ECFMG Officials and the University, the Director of
Records Services is charged with the responsibility for validating and verifying students’
76
signatures and photographs. By the terms of this agreement, it is unnecessary for
students to travel to the Director’s Office to sign the application in the presence of a
School Official. Applications sent directly to the ECFMG by students will be returned
for the School Seal; notarization alone is not adequate to register students for any part
or parts of the USMLE. Attempts to bypass the affixing of the School Seal are fruitless
and, in addition, so time consuming that students might as well miss the deadline for
submission. ECFMG will accept only those applications that are completed by and
mailed from the Office of the Director of Records Services.
In the event that information or assistance is needed directly from ECFMG,
students may contact:
Educational Commission for Foreign Medical Graduates (ECFMG)
3624 Market Street
Philadelphia, PA 19104-2685
Telephone: 1 (215) 386-5900
Fax: 1 (215) 386-9196 or 1 (215) 387-9963
Website: www.ecfmg.org
Academic Progress
PROFESSIONAL COMMITMENT
When students enter the School of Medicine, they take an academic oath reciting the
following professional commitment at the White Coat Ceremony:
Today is the beginning of my medical education as a physician. I acknowledge my
responsibility to continue the pursuit of knowledge and understanding until that day
when I will cease to be a practicing physician.
I am entering training for a noble profession in which my interest must always be
subservient to those who may seek my assistance. I must be ever conscious of the value
of my fellow health professionals and treat them with respect at all times. My classmates
at St. George’s University are now my colleagues, and I owe to them the same support
and encouragement to achieve their goals as I hope to receive from them. I will work
alongside my colleagues and professors with tolerance, compassion, and honesty.
I acknowledge my obligation to adhere to the University Honor Code, and to conduct
myself with integrity and in an ethical manner at all times henceforth. I shall do all within
my power to show in myself an example of all that is honorable and good throughout
my medical career. It is a privilege to have been given the opportunity to become a
physician. May I be ever conscious of that privilege and never abuse it.
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School of Medicine • Doctor of Medicine Program
IMPORTANT NOTE: It is the responsibility of the students to maintain a timely
progression through the curriculum, which includes being eligible to start the Clinical
Sciences within three years of matriculation and complete the Clinical Sciences within
three years. Students who are having difficulty passing any USMLE examination should
not let repeated leaves of absence (to study for and retake these examinations) interfere
with their overall academic progress (See Satisfactory Academic Progress Standards and
Process).
NOTE: Written by the Student Ethics Task Force and Alexander P. Ross, MS, FRCS
THE OPTIMAL EDUCATIONAL TRACK
Most students complete the medical program at St. George’s University School of Medicine
on an optimal track that can lead to graduation in less than four years. The Doctor of
Medicine program is designed to be continuous with minimal time off. Each term serves
as a building block for subsequent terms. Prolonged breaks between terms disrupt the
educational experience; leaves of absence are discouraged. Medical school, to a large extent,
is preparatory for postgraduate training. In the United States, residency program directors
look for graduates who are able to handle the demands of postgraduate training and to
complete three to four years of a residency program without interruption. A gauge of this is
satisfactory academic progress of students through medical school.
At St. George’s University School of Medicine, students are required to sit the Basic Science
Comprehensive Examination 1 (BSCE 1) upon completion of their firs year of Basic Sciences
studies. As a graduation requirement, students must pass the Basic Science Comprehensive
Examination 2 (BSCE 2) near the end of Term 5, and/or the USMLE Step 1. Upon passing the
BSCE 2 and/or the USMLE Step 1, and successfully completing Terms 1 through 5 with the
required average, students are eligible to enter the Clinical Sciences. St. George’s University
School of Medicine does not require United States Medical Licensure Examination (USMLE)
Step 1 for progression; however, most students take this examination in order to train at
clinical centers and affiliated hospitals in the United States. The USMLE Step 1 is taken after
Term 5. Six-week review courses are commercially available and optional. Since St. George’s
University medical students have consistently shown excellence on this examination, the
administration believes that all students, unless otherwise counseled by the Dean of Students
Office, should take the USMLE Step 1 no later than two months after completing their Basic
Sciences. This will allow them to begin the Clinical Sciences at the earliest possible date.
In their final year, all students must pass a final written and clinical skills examination in order
to be certified for graduation. Students can be exempt from this requirement by passing both
parts of the USMLE Step 2 (CK and CS), which consists of a clinical knowledge component
(CK) and a clinical skills component (CS). Students with questions regarding their preparation
for the USMLE Step 2 examinations are encouraged to speak with their clinical advisor in the
Office of Career Guidance and Student Development (OCGSD).
August Entry—Optimal Track
1. Students who complete the Basic Sciences in May of the second year following their
matriculation (for example, no leave of absence (LOA) nor Individual Advancement
Program).
2. Students who wish to start clinical training in the United States take the USMLE Step 1 in
July and start their first clinical term in August or September, approximately two years after
matriculation.
3. Students who have passed the BSCE 2 and who wish to start clinical training in the United
Kingdom do not have to take the USMLE Step 1 and can start in the United Kingdom in July.
4. Students complete the clinical curriculum by May or June in the second year following the
commencement of clinical training (for example, clinical training begins in July, August,
78
or September 2009 and graduation in June 2011). This is less than four years after
matriculation. (A May graduation date is available and may be preferable to a June
graduation date as the Educational Commission for Foreign Medical Graduates
(ECFMG), residency programs, and the individual state licensing agencies require
varying lengths of time for processing paperwork).
NOTE: Terms 6 through 10 represent an intensive educational period. Students who
start in September have approximately 90 weeks to complete an 80-week curriculum.
During this time, they also study for and take the USMLE Step 2 (CK) and (CS), and apply
for residencies.
2. Students who wish to start clinical training in the United States take the USMLE Step 1
in March and start clinical training in May or June.
3. Students who have passed the BSCE 2 and wish to start clinical training in the United
Kingdom do not have to take the USMLE Step 1, and can start in January or April.
4. While students can graduate in December in the second year after starting clinical
training, most students opt to graduate in May, approximately two years after starting
clinical training. This program offers about 100 weeks to complete the 80-week clinical
curriculum, study for the USMLE Step 2 (CK) and (CS), and apply for residencies.
ALTERNATE PATHWAY
The optimal track is not a requirement, nor is it the best track for all students. The School
of Medicine Administration feels it is more important to establish a solid academic record
and graduate later rather than try to make the optimal graduation date with a poor
academic record. The Dean of Students can recommend or mandate alternate pathways in
the Basic Sciences terms for students having academic difficulty. Many of these students
excel in alternative pathways. In addition, the Dean of Students may advise some students
to take a longer review course for the USMLE Step 1 to ensure their best chance of success
on the examination. These students, as well as those in alternative pathways, may take up
to six years to graduate. If necessary, students can request one six-month leave of absence
(LOA) in the Basic Sciences and one three-month LOA in the Clinical Years. Students who
have taken excessive leaves of absence for health or other reasons will not be permitted to
enter the Individual Advancement Program, and are forewarned that they must complete
their program of study within the timeline requirements. The need to take off more than
a year is incompatible with satisfactory progress and can lead to dismissal from medical
school. If the USMLE Step 1 becomes a stumbling block to academic progress, the
administration endorses the policy of completing the clinical curriculum, graduating, and
sitting the USMLE after graduation. Above all, students must remain within the satisfactory
academic progress guidelines.
Please note: A student is allowed one Leave of Absence (LOA) or one term in the
Individual Advancement Program.
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School of Medicine • Doctor of Medicine Program
January Entry—Optimal Track
1. Students who complete the Basic Sciences in December of the year following their
matriculation (for example, no leave of absence (LOA) nor Individual Advancement
Programs).
ACADEMIC AND LEARNING PROBLEMS
Students at St. George’s University (SGU), who are requesting any type of academic
accommodations on the basis of a disability, must submit appropriate documentation to the
Dean of Students. Decisions regarding eligibility for reasonable accommodations can be
reached only after appropriate documentation of the diagnosis and data supporting specific
academic needs are on file with the University.
Guidelines for written documentation of a student’s disability and requests for related
academic accommodations can be found in SGU Guidelines for Students with Learning
Disabilities. Each guideline represents an essential element of the documentation process
and is necessary for support of any accommodation that is requested. Each guideline
element must be fulfilled before a request for academic accommodation will be considered
by St. George’s University.
Satisfactory Academic Progress Guidelines
STANDARDS FOR ADMISSION, RETENTION, AND GRADUATION
The School of Medicine faculty has specified the following nonacademic and academic
standards which all applicants and medical students are expected to meet in order to
participate in the medical education program, and the subsequent practice of medicine.
The faculty reserves the right to place on academic or nonacademic probation, suspension,
or request the withdrawal or dismissal of all students whose conduct, health, or academic
performance would appear to render students unfit for the practice of medicine. The
appropriate Committee for Satisfactory Academic Progress and Professional Standards,
disciplinary panel, or administrator determines such actions. While on academic or
nonacademic probation, students’ performance must improve in accordance with the specific
written instructions given to students by the Dean of Students, CAPPS, ECAPPS or Dean of
the School of Medicine, or risk dismissal.
Candidates for admission to the School of Medicine must have functional use of the somatic
senses, adequate motor capabilities to negotiate situations in which these senses would
be employed, and the ability to integrate data acquired via these senses. Compensation
through technology for deficiencies in any of these areas may be acceptable; however, such
compensation should not preclude candidates’ abilities to act reasonably and independently.
The use of a trained intermediary would mean that candidates’ judgment must be mediated
by someone else’s power of selection and observation; therefore, third parties cannot be
used to assist students in accomplishing curricular requirements in the skill areas specified
below.
GENERAL DESCRIPTIONS
1. Observation Skills: Applicants/Medical students must be able to participate actively
in all demonstrations and laboratory exercises in the Basic Sciences, and to assess and
comprehend the condition of all patients assigned to them for examination, diagnosis,
and treatment.
2.
Communication Skills: Applicants/Medical students must be able to communicate
80
effectively and sensitively with patients in order to elicit information, describe
changes in mood, activity, and posture, assess verbal and non-verbal
communications, and be able to effectively and efficiently transmit information
to patients, fellow students, faculty, staff, and all members of the health care
team. Communication skills include speaking, reading, and writing, as well as the
observation skills described above.
Motor Skills: Applicants/Medical students must have sufficient motor function
to elicit information from patients by palpation, auscultation, percussion, and
other diagnostic maneuvers, be able to perform basic laboratory tests, possess all
skills necessary to carry out diagnostic procedures, and be able to execute motor
movements reasonably required to provide general care and emergency treatment
to patients.
4.
Intellectual/Conceptual, Integrative, and Quantitative Abilities: Applicants/Medical
students must be able to measure, calculate, reason, analyze, and synthesize.
Problem solving, the critical skill demanded of physicians, requires all of these
intellectual abilities. In addition, applicants/medical students must be able to
comprehend three-dimensional relationships and to understand the spatial
relationships of structures. Applicants/Medical students must have the capacity to
perform these problem-solving skills in a timely fashion.
5.
Behavioral and Social Attributes: Applicants/Medical students must possess
the emotional health required for full utilization of their intellectual abilities, the
exercise of good judgment, the prompt completion of all responsibilities attendant
to the diagnosis and care of patients, and the development of mature, sensitive,
and effective relationships with patients and others. Applicants/Medical students
must also be able to tolerate taxing workloads, function effectively under stress,
adapt to changing environments, display flexibility, and learn to function in the face
of uncertainties inherent in the clinical problems of many patients. Compassion,
integrity, concern for others, commitment, and motivation are personal qualities
which all applicants/medical students should possess.
ACADEMIC STANDARDS
The Committee for Satisfactory Academic Progress and Professional Standards reviews
the progress of all students at the end of each academic term, each academic year,
and at the end of an interim term. Based on its review of progress of students, the
Committee advises and/or makes decisions on academic status of students, including
the promotion and retention of students, according to the following standards.
There are qualitative and quantitative standards for academic progress, promotion, and
retention. The quantitative standard relates to the progression of students through the
academic program in a timely fashion. The qualitative standards relate to the ability
of students to have satisfactory cumulative Grade Point Average or Weighted Mean
Percentage Grades at the end of each term.
QUANTITATIVE STANDARDS
In order to make satisfactory academic progress, students (including those in the
Individual Advancement Program) must successfully complete at least 60% of the
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School of Medicine • Doctor of Medicine Program
3.
attempted academic curriculum of the academic year.
Students are expected to complete the Doctor of Medicine program within four calendar
years (or five academic years). The maximum time allowable for completion of the Doctor
of Medicine program is six years. The Doctor of Medicine program is divided into two
segments (inclusive of leaves of absence, alternate academic programs, and/or repetition of
coursework), as follows:
MAXIMUM TIME ALLOCATION
Basic Sciences: three years (for example, students must start clinical training within three
years of matriculation)
Clinical Years: three years (for example, students must graduate within three years of starting
Term 6)
Failure to complete any component in the allotted time will result in dismissal from the School
of Medicine. It must be emphasized that the preceding time segments are the maximum
allowable, not the expected (See Optimal Educational Track).
QUANTITATIVE DEFICIENCY
The Committee warns students who do not appear to be able to complete any academic
segment in the required time allocation and dismisses students unable to complete any
academic segment in the required time allocation.
PROFESSIONAL BEHAVIOR
In the event that the Committee for Satisfactory Academic Progress and Professional
Standards, the Dean of Students, or the Dean of the School of Medicine believe that students’
professional behavior is not in accordance with the Code of Conduct or the standards specific
to the School of Medicine, the Committee or Dean will require an assessment which could
include seeking relevant information about students’ personal adjustments, psychological,
and/or medical status. When a deficiency that interferes with professional development as a
future physician is identified, the Committee can require intervention and can place students
on nonacademic probation or suspension, or recommend withdrawal or dismissal. A dean
can suspend students at any time for serious breaches of professionalism. Once suspended,
students cannot take part in any University activities pending the results of a formal hearing.
GRADING FOR STUDENTS WHO MATRICULATED INTO FIRST TERM PRIOR
TO JANUARY 2011
There are five academic grades: “A,” “B,” “C,” “P,” or “F.” Quality points are doubled in the
GPA calculations for the core clinical rotations.
Core clerkships are graded “A,” “B,” “C,” or “F.” Core grades are determined by the
following breakdown: 60% clinical performance; 20% written examination; and 20% oral
examination. The required subinternships, primary care rotation, and electives are graded
on a pass/fail basis. The following grade definitions and transcript notations appear on the
transcript legend, and in all publications, which outline grading policies.
A: (4.00)
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Performance is of high caliber, far exceeding the standard expected for that discipline.
B: (3.00)
Performance exceeds the standard expected for that discipline yet is not of “A” caliber
C: (2.00)
Performance meets minimum standard expected; notwithstanding that meeting the
minimum standard in all courses is not considered satisfactory academic progress.
F: (0.00)
Students whose performance does not meet the standard expected for that discipline.
Students with an “F” grade, or with a grade point average (GPA) below 2.50, are placed
on academic probation, or may be dismissed from the University. An “F” grade in any
course with four credit hours or more can only be remedied by repeating the course. A
grade of “F” in any clinical course requires repeating the rotation. Failure to appear for
an examination without a valid reason (for example, verifiable illness) will result in a grade
of “0” for that examination. The Dean of Students or course director should be notified
if catastrophic circumstances or illness prevents students from sitting an examination or
other course requirement prior to that course requirement .
(See Attendance - Medical Excuse).
W: Withdrawal
In the Basic Sciences, students who withdraw from a course registration, but before
50% of the course points were obtained, require prior approval of the Dean of Students
and approval of the course director. Withdrawal at this time does not impact students’
grade point averages (GPA) but will affect academic progress of students. Students
must repeat the course in its entirety. Students may withdraw from individual courses
during the first 67% of the course. After that time, students cannot drop a course. During
the clinical terms, students may withdraw from a rotation at any time. While withdrawal
will not affect students’ GPAs, it can affect academic progress. A “W” will appear on
students’ transcripts and MSPEs will describe the reason for the withdrawal.
IMPORTANT NOTES:
Students placed in the Individual Advancement Program (IAP) by the Dean of Students
will not be given a refund for the dropped courses. Students will not be charged tuition
again for those courses when they pick them up later in the IAP, but administrative fees
will be charged..
Students who drop a course (decelerate) without the permission of the Dean of Students
will not be given a refund and they will be expected to pay for the course(s) again when
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School of Medicine • Doctor of Medicine Program
P: (--)
Pass is only granted in a course offered on a pass/fail basis. The evaluation of students’
performance in some courses is on a pass/fail basis. During the Basic Sciences, the
course director(s) will distribute in writing on the first day of class the criteria used to
distinguish a Pass from a Fail. The criteria may include a requisite attendance record at
certain parts of the course or any other activities/behaviors specifically identified in the
course syllabus. The Clinical Training Manual outlines the course expectations during the
clinical years.
they are taken.
Students cannot drop a course beyond completion of 66.6% of the coursework. If they do,
they will receive a grade of “F” on their transcript and be expected to pay for the course(s)
again when they are taken.
I: Incomplete
In the Basic Sciences, incomplete grades are given when course requirements have not been
completed due to serious mitigating circumstances, such as illness or family emergencies,
and so forth. The Dean of Students Office must approve the reason supporting the receipt
of an “I” grade. This “I” grade remains on the transcript until another grade is given upon
completion. Students with “I” grades on their transcript must complete the required
coursework/examination prior to registration for the next term. In the Basic Sciences terms,
the grade must be submitted within 30 days of the beginning of the next term that the
course is offered. If the grade is not received by this time, the Office of the Registrar will
automatically change the Incomplete (“I”) to an “F.” Incompletes are interim grades. A
student with an “I” grade does not repeat the course. In the clinical terms, the Dean of
Clinical Studies or the Dean of the School of Medicine can mandate an Incomplete (“I”) when
additional clinical work is required to complete the course and assign a grade. The “I” grade
remains on the transcript until another grade is given upon completion. A dean sets a time
limit for the completion of a course.
CC: Continued Course
This notation refers to a course that is taken for more than one term. A final grade is given at
the end of the term in which the course is completed.
NG: No Grade
No grade reported by the course director for a registered course. All students must fulfill all
course requirements as defined by the course director to obtain a final grade. The course
requirements and grading policy will be stated in writing on the first day of each Basic
Sciences course and the Clinical Training Manual for the clinical rotations.
Neither the Committee for Satisfactory Academic Progress and Professional Standards
(CAPPS) nor the Appeals Panel hears individual course or examination grade disputes.
Students who wish to contest an examination or course grade should consult the course
director or the clinical clerkship director within two months of receipt of the grade. If the
matter remains unresolved after discussion with the course or clinical clerkship director,
students may raise the issue with the Dean of Basic Sciences or the Dean of the School of
Medicine for final resolution.
QUALITATIVE STANDARDS
Students must pass all required core coursework and must achieve the minimum grade point
average standard.
Minimum Grade Point Average Standard: The minimum cumulative grade point average
(GPA) for satisfactory academic progress is 2.50.
The following cumulative grade point average (GPA) standards are used for the evaluation of
students by the CAPPS:
84
Cumulative GPA = 4.00
Students will be placed on the Chancellor’s List and promoted to the next term.
Cumulative GPA > 3.50
Students will be placed on the Dean’s List and promoted to the next term.
Cumulative GPA = or > 2.50
Students are making satisfactory academic progress and promoted to next term.
Cumulative GPA < 2.00
Students may be dismissed.
QUALITATIVE DEFICIENCY
Unsuccessful Completion of Coursework
•
Students who have failed a course will be placed on academic probation.
•
The Committee will determine if students who have failed a course will be allowed
to take a make-up examination, repeat the course, or be dismissed based on policy
and the information available to the Committee.
•
Students who have failed a first term course of four credit hours or more, whether in
the Individual Advancement Program or not, will be dismissed.
Minimum Grade Point Average Standard
•
The Committee places students on academic probation if their cumulative grade
point average is below 2.50.
•
The Committee dismisses students in terms 1, 2, and 4 with a cumulative grade
point average below 2.00, and may dismiss students in term 5 with a cumulative
grade point average below 2.5. (or below 2.50 for Term 6 students).
Promotion into clinical program
•
Students are eligible to be promoted to the Clinical Years if they have passed all
Basic Sciences coursework, have a GPA of at least 2.50, have taken the BSCE 1, and
have passed the BSCE 2 or USMLE Step 1. Passing of the United States Medical
Licensing Examination (USMLE) Step 1 is a prerequisite for placement in clinical
centers and affiliated hospitals in the United States.
NOTE: Students who have failed USMLE Step 1 cannot be promoted to term 6 until
they pass this exam.
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School of Medicine • Doctor of Medicine Program
Cumulative GPA 2.49 < 2.00
Students in Terms 1, 2, and 4 are placed on academic probation. Students in Term 5
may be dismissed. At the end of term 5, CAPPS will decide whether to dismiss students
with less than a 2.5 but greater than a 2.0 GPA. Their deliberations will take into
account additional academic parameters besides a review of the entire transcript. These
parameters include performance on BSCE 1 and 2 and the NBME examination given in
pathophysiology. Students’ professional behavior may also be considered in deciding
whether to dismiss students or allow them to continue on probation with specific
conditions.
ACADEMIC PROBATION
Students are placed on academic probation if they earn a failing grade in any course, or
if their cumulative GPA is below 2.50. Academic probation is an internal marker placed
in students’ progress files by the Committee for Satisfactory Academic Progress and
Professional Standards (CAPPS), by the Dean of Students, or by the Dean of the School of
Medicine. It allows students who do not meet the satisfactory academic progress guidelines
to continue in the medical program with a prescribed program of courses. Students are
removed from academic probation by resolving their failing grades and/or by achieving
the minimum cumulative grade point average. Students who demonstrate improvement
may be allowed by the CAPPS to continue on probation for one additional term. Students
must be removed from academic probation within one academic year or risk dismissal. The
Committee for Satisfactory Academic Progress and Professional Standards reviews students
on academic probation each term.
GRADING effective FOR STUDENTS WHO MATRICULATED INTO FIRST
TERM IN JANUARY 2011 and AFTER
Academic transcripts will reflect an alpha average based on the numeric grades received in
each course for all courses taken in the basic science years. The grades on the transcripts will be
posted in rounded, whole numbers, but the system will hold the grade to two decimal places
for the purpose of class rank and for promotions. The passing grade for each course is 70%.
In order to be promoted from one academic term to the next, students need to obtain
Weighted Mean Percentage Grade (WMPG) of 73%) which will be computed by adding all
the course grades as weighted by their credit hours. If a student presents a WMPG between
a 70–72%, the Committee for Satisfactory Academic Progress and Professional Standards
will take into consideration other factors such as the BSCE I and II, the NBME, the USMLE and
professional behavior when making the determination if the student can be promoted with
warning, placed on probation or dismissed.
Quality points are doubled in the WMPG calculations for the core clinical rotations. Core
grades are determined by the following breakdown: 60% clinical performance; 20% written
examination; and 20% oral examination. The required subinternships, primary care rotation,
and electives are graded on a pass/fail basis. The following grade definitions and transcript
notations appear on the transcript legend, and in all publications, which outline grading
policies.
90–100% Performance is of high caliber, far exceeding the standard expected for that
discipline.
80–90% Performance exceeds the standard expected for that discipline yet is not of highest
caliber.
70–80% Performance meets minimum standard expected; notwithstanding that meeting
the minimum standard in all courses is not considered satisfactory academic progress.
P: (--) Pass is only granted in a course offered on a pass/fail basis. The evaluation of students’
performance in some courses is on a pass/fail basis. During the Basic Sciences, the course
director(s) will distribute in writing on the first day of class the criteria used to distinguish a
Pass from a Fail. The criteria may include a requisite attendance record at certain parts of the
86
course or any other activities/behaviors specifically identified in the course syllabus. The
Clinical Training Manual outlines the course expectations during the clinical years.
W: Withdrawal
In the Basic Sciences, students who withdraw from a course registration, but before
50% of the course points were obtained, require prior approval of the Dean of Students
and approval of the course director. Withdrawal at this time does not impact students’
WMPG but will affect academic progress of students. Students must repeat the course
in its entirety. Students may withdraw from individual courses during the first 67% of
the course. After that time, students cannot drop a course. During the clinical terms,
students may withdraw from a rotation at any time. While withdrawal will not affect
students’ WMPG, a “W” will appear on students’ transcripts and MSPEs will describe the
reason for the withdrawal.
Courses are graded numerically and academic averages are computed on the numerical
grades. For the alpha transcript, the conversion charts are as follows:
Basic Sciences
Clinical Program
A+
97–100
A+
100
A
93–96
A
96
A-
90–92
A-
92
B+
87–89
B+
89
B
83–86
B
86
B-
80–82
B-
82
C+
77–79
C+
79
C
73–76
C
76
C-
70–72
C-
72
F
0–69
F
69
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School of Medicine • Doctor of Medicine Program
< 70% Students whose performance does not meet the standard expected for that
discipline. Students with a failing grade, or with a WMPG below 73%, are placed on
academic probation, or may be dismissed from the University. A grade of less than 70%
in any course with four credit hours or more can only be remedied by repeating the
course. A grade of less than 70% in any clinical course requires repeating the rotation.
The original failing grade and the new grade earned by repeating the course or taking
a make-up exam both remain on the transcript and are both incorporated at full value
into the Weighted Mean Percentage Grade. Failure to appear for an examination without
an appropriately reported excuse will result in a grade of “0” for that examination. The
Dean of Students or course director should be notified if catastrophic circumstances
or documented illness prevents students from sitting an examination or other course
requirement prior to that course requirement (See Attendance - Medical Excuse).
IMPORTANT NOTES:
Students placed in the Individual Advancement Program (IAP) by the Dean of Students will
not be given a refund for the dropped courses. Students will not be charged tuition again for
those School of Medicine courses when they pick them up later in the IAP, but will charged
administrative fees.
Students cannot drop a course beyond completion of 66.6% of the coursework. If they
do, they will receive a grade of “F” on their transcript and be expected to pay for the
course(s) again when they are taken.
I: Incomplete
In the Basic Sciences, incomplete grades are given when course requirements have not been
completed due to serious mitigating circumstances, such as illness or family emergencies,
and so forth. The Dean of Students Office must approve the reason supporting the receipt
of an “I” grade. This “I” grade remains on the transcript until another grade is given upon
completion. Students with “I” grades on their transcript must complete the required
coursework/examination prior to registration for the next term. In the Basic Sciences terms,
the grade must be submitted within 30 days of the beginning of the next term that the
course is offered. If the grade is not received by this time, the Office of the Registrar will
automatically change the Incomplete (“I”) to an “F.” Incompletes are interim grades. A
student with an “I” grade does not repeat the course. A student who is absent from a final
examination due to illness must sit the Completion Examination. He/she will not be
allowed to retake the course prior to sitting and receiving a grade for the Completion
examination. In the clinical terms, the Dean of Clinical Development or the Dean of the
School of Medicine can mandate an Incomplete (“I”) when additional clinical work is required
to complete the course and assign a grade. The “I” grade remains on the transcript until
another grade is given upon completion. In this case, the dean sets a time limit for the
completion of a course.
CC: Continued Course
This notation refers to a course that is taken for more than one term. A final grade is given at
the end of the term in which the course is completed.
NG: No Grade
No grade reported by the course director for a registered course. All students must fulfill all
course requirements as defined by the course director to obtain a final grade. The course
requirements and grading policy will be stated in writing on the first day of each Basic
Sciences course and the Clinical Training Manual for the clinical rotations.
Neither the Committee for Satisfactory Academic Progress and Professional Standards
(CAPPS) nor the Executive Committee of Satisfactory Academic Progress (ECAPPS)
hears individual course or examination grade disputes. Students who wish to contest an
examination or course grade should consult the course director or the clinical clerkship
director within two months of receipt of the grade. If the matter remains unresolved after
discussion with the course or clinical clerkship director, students may raise the issue with the
Dean of Basic Sciences or the Dean of the School of Medicine for final resolution.
QUALITATIVE STANDARDS
Students must pass all required core coursework and must achieve the minimum Weighted
Mean Percentage Grade (WMPG).
88
• An “F” in a basic science course with 4 or more credits: Automatic dismissal
• An “F” in a <4 credit course with a WMPG > 70: Must sit a Make-up Examination
• An “F” In two or more courses with <4 credits: Automatic dismissal
Minimum Weighted Mean Percentage Grade Standard: The minimum cumulative WMPG
for satisfactory academic progress is 73%.
The following cumulative WMPG standards are used for the evaluation of students by the
CAPPS:
• Cumulative WMPG ≥ 95% Students will be placed on the Chancellor’s List and
promoted to the next term.
• Cumulative WMPG ≥ 73% Students are making satisfactory academic progress and
promoted to next term.
• Cumulative WMPG between 70–73, CAPPS will determine between dismissal and
academic probation
• Cumulative WMPG < 70% Students are dismissed
QUALITATIVE DEFICIENCY
Unsuccessful Completion of Coursework
•
Students who have failed a course will be placed on academic probation.
•
The Committee will determine if students who have failed a course will be allowed
to take a make-up examination, repeat the course, or be dismissed based on policy
and the information available to the Committee.
Minimum Weighted Mean Percentage Standard
•
The Committee places students on academic probation if their cumulative WMPG
falls below 73% and the student is not already on academic probation. Students
already on probation who have a cumulative WMPG below 73% may be allowed one
additional term on academic probation or may be dismissed.
•
The Committee dismisses students with a cumulative WMPG of below 70% (or
below 73% for Term 5 students). At the end of term 5, CAPPS will decide whether
to dismiss students with less than a 73% but greater than a 70% WMPG. Their
deliberations will take into account additional academic parameters besides a
review of the entire transcript. These parameters include performance on BSCE 1
and 2 and the NBME examination given in pathophysiology. Students’ professional
behavior may also be considered in deciding whether to dismiss students or allow
them to continue on probation with specific conditions.
•
Failure on clinical rotation written examinations or oral examinations requires
passing a re-examination after consultation with the Dean of the School of
Medicine. Failure in the clinical performance part of rotations requires re-taking
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School of Medicine • Doctor of Medicine Program
• Cumulative WMPG ≥ 90% Students will be placed on the Dean’s List and promoted to
the next term.
the entire rotation at a different location and a review by the Clinical Committee for
Satisfactory Academic Progress and Professional Standards. The Committee may
recommend either specific programs of remedial study or may dismiss the student from
the School of Medicine.
•
Students who do not succeed in meeting all of the graduation requirements within the
allocated time frame will be dismissed.
•
Results of the Committee for Satisfactory Academic Progress and Professional
Standards’ evaluations are available in the Dean of Students Office within 24 hours of the
Committee meetings.
All decisions of the Committee for Satisfactory Academic Progress and Professional
Standards will be conveyed in a letter sent by the Dean of Students to students’ official SGU
email accounts.
Promotion into clinical program
•
Students are eligible to be promoted to the Clinical Years if they have passed all Basic
Sciences coursework, have a GPA of at least 2.50 or 73% WMPG. have taken the BSCE
1, and have passed the BSCE 2 or USMLE Step 1. Passing of the United States Medical
Licensing Examination (USMLE) Step 1 is a prerequisite for placement in clinical centers
and affiliated hospitals in the United States.
NOTE: Students who have failed USMLE Step 1 cannot be promoted to term 6 until they
pass this exam. Students may re-take the exam as often as allowed by USMLE, see page
69, but must stay within the SAP requirements. Specifically, students who fail USMLE
Step 1 and do not pass in time to be placed into clinical training within three years of
matriculation can be dismissed from the medical school.
SOM Course Evaluation Policy
Student feedback is critical to the continued growth of the University and its future students.
The opinions of students on the quality of instruction can help SGU improve the education
of future medical professionals. Therefore, it is the professional responsibility of all students
to complete evaluations for each course and clerkship. Since professional behavior is a
component of medical education, an official final grade cannot be entered into Banner selfserve or on a student’s transcript until the student has completed the course evaluation and,
thus, fulfilled the professional behavior requirement.
Withholding of Student Grades
In terms 1-5 course directors will continue to post grades on SAKAI for students to view.
However, grades will be withheld by the Registrar in Banner. A student will have to complete
evaluations in order to receive a complete, official transcript from the Registrar.
Completion of Evaluations for Non-Compliant Students
In terms 1-5 once the evaluation window closes, a non-compliance list will be sent to the
Registrar to generate a hold on releasing the grade transcripts of defaulting students in
Banner. A time will be set to re-open the evaluations so that the non-compliant students are
able to complete the evaluations. Once completed, they will be sent an email indicating they
90
have completed the professionalism component of their course. They can then take this
email to the Registrar to get the hold on their grades removed. A student who remains in
default after the lapse of the reopened evaluation time will not be allowed to register for
the next Term.
Students promoted to the clinical years on probation or who are placed on probation
during the clinical terms are monitored both by the CAPPS and the Graduation
Assessment Board which can mandate a deceleration and mentoring program.
ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES
COMMITTEE FOR SATISFACTORY ACADEMIC PROGRESS AND
PROFESSIONAL STANDARDS
ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES Committees for
Academic Progress and Professional Standards and the Executive
Committee for Academic Progress and Professional Standards.
The Committees for Academic Progress and Professional Standards (CAPPS) consist
of the course directors for the relevant basic science term and the clinical chairs and
associate chairs for the clinical terms. All CAPPS are chaired by the Dean of Students
or an Associate Dean of Students. Students’ progress through medical school is
evaluated by the Committee for Academic Progress and Professional Standards twice
a year. The Executive CAPPS consists of a representative from the Faculty Senate, two
basics science faculty appointed by the Dean of Basic Science and two clinical faculty
appointed by the Dean of Clinical Studies and is chaired by a Dean or Associate Dean
appointed by the Dean of the School of Medicine.
COMMITTEE FOR SATISFACTORY ACADEMIC PROGRESS AND PROFESSIONAL
STANDARDS’ ACTIONS
The Committee for Satisfactory Academic Progress and Professional Standards places
students on academic probation and determines the course of action, including
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School of Medicine • Doctor of Medicine Program
ACADEMIC PROBATION
Students are placed on academic probation if they earn a failing grade in any course, or
if their cumulative WMPG is below 73%. Academic probation is an internal marker placed
in students’ progress files by the Committee for Satisfactory Academic Progress and
Professional Standards (CAPPS), by the Executive Committee for Satisfactory Academic
Progress (ECAPPS), by the Dean of Students, or by the Dean of the School of Medicine.
It allows students who do not meet the satisfactory academic progress guidelines to
continue in the medical program with a prescribed program of courses. During the basic
science years students are removed from academic probation by resolving their failing
grades and/or by achieving the minimum cumulative WMPG. Students who demonstrate
improvement may be allowed by the CAPPS to continue on probation for one additional
term. Students must be removed from academic probation within one academic year
or risk dismissal. The Committee for Satisfactory Academic Progress and Professional
Standards reviews students on academic probation each term.
dismissal, for all students that do not meet the minimum standards defined on preceding
pages. Additionally, the Committee may warn students who are in jeopardy of not meeting
these standards based on current performance.
The Dean of Students continuously monitors all students’ progress in consultation with
the course directors, faculty advisors, and the Department of Educational Services. This
monitoring occurs to support students’ overall success. If students have concerns about their
academic progress that have not been addressed by one of the above, they should contact
the Dean of Students.
NONACADEMIC PROBATION
Nonacademic probation is an internal marker placed in students’ progress files by the
Committee for Satisfactory Academic Progress and Professional Standards, Disciplinary Panel,
or administration. It allows students who do not meet the nonacademic standards to continue
in the Doctor of Medicine program for a specified period of time with a prescribed course of
action. Students will be monitored in accordance with the method described in their letters
defining the probation.
ACADEMIC APPEALS PROCESS DISMISSAL AND APPEALS PROCESS
When a Committee for Academic Progress and Professional Standards (CAPPS) dismisses
a student, the Dean of Students will communicate the dismissal to the student by letter,
delivered to the student’s official SGU e-mail address. The student then has the option to
withdraw from the SOM within seven days of receipt of the letter of dismissal. If the student
chooses not to withdraw, he/she may decline to respond to the letter of dismissal or, within
seven days of receipt of the letter of dismissal, submit an appeal to the Dean of Students by
e-mail. The appeal should explain any mitigating or extraordinary circumstances which were
beyond his/her control and which caused or contributed to his/her poor performance and
include a remedial plan. The Dean of Students will forward the student’s appeal, along with
the dismissal letter, to the Executive CAPPS. After review of the appeal, the Executive CAPPS
will communicate its decision to the student, by e-mail, within 15 days of receiving the appeal
from the Dean of Students. The Executive CAPPS can overrule the CAPPS dismissal and allow
the student to continue on probation with conditions, or uphold the CAPPS dismissal of the
student from medical school. If the Executive CAPPS upholds the decision of the CAPPS, the
student is dismissed from the SOM. The SOM has no further mechanism for appeal
Students, who are dismissed by CAPPS, will be placed on the inactive status of “Dismissal
Pending” by the Registrar, during the period provided for the student to decide whether
to withdraw, appeal, or decline to respond to the letter of dismissal. During this time the
student cannot register for any academic activities.
Students who choose to withdraw will have their status changed to “Withdrawn” by the
Registrar.
Students, who choose to appeal their dismissal to the Executive CAPPS will be placed on
the inactive status of “Appeal Pending” by the Registrar, until the Executive CAPPS makes
a decision on the appeal. During this time, the student cannot register for any academic
activities.
92
SATISFACTORY ACADEMIC PROGRESS standards AND impact on US federal
FINANCIAL AID
Eligibility for the Federal Direct Student Loans is contingent upon students achieving
satisfactory academic progress toward the Doctor of Medicine degree. Students are
considered to be failing to make satisfactory academic progress if:
They entered SGU prior to January 2011 and meet any of these conditions
do not have a cumulative GPA of at least a 2.00,
•
have not been removed from academic probation within one academic year
•
have not earned at least 50% of their attempted curriculum after their first 2 terms
of enrollment or have not earned at least 60% of their attempted curriculum
thereafter
•
do not have a cumulative GPA of at least a 2.50 by the end of Term 5
They entered SGU January 2011 or later and meet any of these conditions
•
do not have a cumulative Weighted Mean Percentage Grade of at least 70%,
•
have not been removed from academic probation within one academic year
•
have not earned at least 50% of their attempted curriculum after their first 2 terms
of enrollment or have not earned at least 60% of their attempted curriculum
thereafter
•
do not have a cumulative Weighted Mean Percentage Grade of at least 73% by the
end of Term 5
Students failing to meet satisfactory academic progress standards will be placed on
a one-term ‘Financial Aid Warning’ and will remain eligible to receive federal aid for
one additional term. If the student does not meet the satisfactory academic progress
standards by the end of such term, they will no longer be eligible for federal financial aid
unless;
•
The student submits a separate written appeal to the Director of Financial Aid
petitioning reconsideration of eligibility for federal aid.
•
The appeal specifies the exceptional circumstances that lead to the poor academic
performance and states what has changed in the student’s situation that will allow
the student to demonstrate academic progress in the next and future terms.
If the student meets these conditions, the Director of Financial Aid will review the
situation using his/her professional judgment to determine if students can reasonably
be expected to succeed. If so, the student will be placed on ‘Financial Aid Probation’
and an academic plan will be specified which allows the student to meet the academic
standards by a specific point in time.
In order to receive federal aid for any subsequent terms, students placed on ‘Financial
Aid Probation’ must either have met the academic progress standards or have met the
academic plan specified in their Financial Aid Probation letter. If the student doesn’t
meet the academic plan specified in the letter, federal guidelines state that the student
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School of Medicine • Doctor of Medicine Program
•
is not eligible for federal aid.
Appeal decisions will be sent to the student’s official SGU email address within 10 days of the
receipt of the appeal and appropriate documentation
The CAPPS/ECAPPS committee may allow the student to continue in their program but the
student would not be eligible for federal financial aid until they meet the academic progress
standards or continue to meet the stated academic plan.
GRADUATION ASSESSMENT BOARD (GAB)
The School of Medicine Council of Deans has established the Graduation Assessment
Board to review and approve all candidates for graduation (see below). This Board will
share responsibility with CAPPS to monitor students on probation at the end of the second
year and may mandate a deceleration schedule for these students. The Board will also
identify students during their clinical years who may be at risk for not being competitive for
postgraduate training positions even though such students may be meeting the Satisfactory
Academic Progress guidelines. The Graduation Assessment Board will review all the factors
in these students’ academic history and may mandate deceleration and mentoring during the
clinical terms.
REQUIREMENTS FOR GRADUATION
The Graduation Assessment Board reviews the entire academic record of all students
before graduation. No student will graduate without meeting all degree requirements. In
reviewing academic records, the following requirements are carefully checked ensured and
all candidates for the Doctor of Medicine degree meet the standard of the University.
All candidates must:
1.
Meet the requirements of all the departments and have satisfactorily completed all
coursework and examinations.
2.
Complete the Basic Sciences and clinical Years curriculum successfully.
3.
Achieve a cumulative GPA of at least 2.50 (for students who matriculated in first term
prior to January 2011)
4.
Achieve a cumulative weighted average of 73% (for students who matriculated in January
2011 and after)
5.
Pass the Basic Science Comprehensive Examination 2 or USMLE Step 1.
6.
Pass the final Clinical Competence Examination and Final Clinical Written Examination,
or the USMLE Step (CK and CS)
7.
Be at least 21 years of age.
8.
Pursue the study of medicine for at least three years at St. George’s University School of
Medicine.
9.
Maintain acceptable professional behavior and standards.
10. Be discharged of all indebtedness to the University.
11. Complied with the requirements for admission.
12.
Be approved for graduation by the Graduate Assessment Board
94
HONORS DESIGNATIONS
Summa Cum Laude (with highest honors):
•
Students graduating with a grade point average of 4.00 (for students who
matriculated in first term prior to January 2011).
•
Students graduating with a grade point average between 97-100 (for students who
matriculated in January 2011 and after).
Magna Cum Laude (with high honors):
•
Students graduating with a grade point average between 3.85 to 3.99 (for students
who matriculated in first term prior to January 2011).
•
Students graduating with a grade point average between 93-96 (for students who
matriculated in January 2011 and after).
•
Students graduating with a grade point average between 3.70 to 3.84 (for students
who matriculated in first term prior to January 2011).
•
Students graduating with a grade point average between 90-92 (for students who
matriculated in January 2011 and after).
LICENSURE
Applicants for a medical license should bear in mind that they primarily are responsible
to see that applications are properly processed in accordance with the requirements of
the particular authority from which a license is to be sought. The Office of the Registrar
maintains some information on the requirements for licensure in the 54 North American
jurisdictions and in many international jurisdictions; however, the University is not
an agent of any licensing authority. For precise information, it is the responsibility of
students and graduates to seek that information from the licensing agency in the region,
state, or country where licensure is being sought. The Office of the Registrar, during the
paperwork process of licensure, will advise individuals on the role of the University in the
process. You may contact the Office of the Registrar in Grenada, or Helen Cannizzaro
in the Office of the Registrar at University Support Services, LLC at +1 (631) 665-8500,
extension 9 1239.
Nursing Program
Associate Degree in Nursing (ADN)/
Bachelor of Science in Nursing (BSN)
The academic program, standards, and processes of the Associate in Nursing (ADN) and
the Bachelor of Science in Nursing (BSN) degree programs are in the School of Medicine;
although, all students registered in the Associate in Nursing (ADN) and Bachelor of
Science in Nursing (BSN) degree programs fall under the auspices of the policies and
regulations of the School of Arts and Sciences. Students in the Nursing Program are
subject to the policies and regulations of both the School of Arts and Sciences and St.
95
School of Medicine • Doctor of Medicine Program
Cum Laude (with honors):
George’s University.
96
School of Veterinary Medicine
Preveterinary Medical Program . . . . . . . . . . . . . . . . . . . . . . . . . 99
Administrative and Academic Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Acceptance and Placement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Bachelor of Science/DVM Degree Program (BS/DVM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Preveterinary Medical Science Comprehensive Examination (PVSCE) . . . . . . . . . . . . . . . 100
Satisfactory Academic Progress Standards and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Quantitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Academic Progress Review and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Committee for Satisfactory Academic Progress and Professional Standards . . . . 102
Quantitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Academic Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Academic Appeals Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Nonacademic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Requirements for Promotion into the Veterinary Medical Program . . . . . . . . . . . . . . . . . 105
Veterinary Foundation Program . . . . . . . . . . . . . . . . . . . . . . . . 106
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Veterinary Foundation Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Courses Offered . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Enrollment Requirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Satisfactory Academic Progress Standards and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
General Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Quantitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Qualitative Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Appeals Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Requirements for Promotion to the Veterinary Medicine Program . . . . . . . . . . . . . . . . . . 108
97
Veterinary Medical Program . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Late Registration Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Faculty Advisor-Advisee Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Curriculum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Grading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Other Transcript Notations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Class/Examination Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
SGUSVM Absence Reporting Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Examination Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Course Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Other Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Academic Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Professional Commitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
The Optimal Educational Track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
PAVE and Licensure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Alternate Pathway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Satisfactory Academic Progress Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Standards for Admission, Retention, and Graduation . . . . . . . . . . . . . . . . . . . . . . . . 116
Academic Progress Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Quantitative Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Qualitative Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Non-Cognitive Skills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Academic Progress Reviews and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Committee for Satisfactory Academic Progress and Professional Standards . . . . 118
Quantitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Qualitative Deficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Clearance of Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Academic Appeals Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Satisfactory Academic Progress Stardards and Impact on Federal Financial Aid . 120
Student Policies, Procedures, and Nonacademic Standards . . . . . . . . . . . . . . . . . . . . . . 121
Veterinary Medical Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Requirements for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Honors Designations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
98
School of Veterinary Medicine
Preveterinary Medical Program
The preveterinary medical program is up to three years of undergraduate coursework.
The academic policies, program, standards, and processes of the preveterinary medical
program are set and overseen by the School of Veterinary Medicine; the content is
delivered by the School of Arts and Sciences. All registered students in the preveterinary
medical program are subject to the policies and regulations of the University, the School
of Arts and Sciences, the School of Veterinary Medicine, and the preveterinary medical
program; however, should policies differ, the policies of the preveterinary medical
program shall supersede all other said policies.
ADMISSION
Acceptance and Placement
Students in the preveterinary medical program have been reviewed and accepted by the
Committee on Admission of the School of Veterinary Medicine into the preveterinary
medical program as viable candidates in the continuum into the veterinary medical
program. Though the preveterinary medical program curriculum is up to three years
of study, students are accepted and placed into the first, second, or third year of the
preveterinary medical program according to the educational achievements documented
by the Committee on Admission. If students are placed at an advanced level, this
placement does not result in the award of credit hours, grades, or any transcript notation.
Students’ placement is in a specific year and semester classification. Students are not
permitted to accelerate their academic program. When appropriate, students may apply
for advanced standing or transfer credit through the Office of Enrolment Planning.
Bachelor of Science/DVM Degree Program (BS/DVM)
Students in the preveterinary medical program, especially those admitted to the first
year of the preveterinary medical program, may choose to obtain a Bachelor of Science
degree in addition to the Doctor of Veterinary Medicine degree. In order to accomplish
this goal, however, appropriate guidance is needed at the beginning of the preveterinary
medical program in order to ensure that all requirements are met. The students who
wish to complete the BS degree should, therefore, inform the Preveterinary Medical
Program Director and the Office of Enrolment Planning of their intentions during their
first semester of matriculation. Written requests should be submitted to the Office of
Enrolment Planning. All requirements for the Bachelor of Science degree must be met
before it is awarded.
Where appropriate, preveterinary medical students who wish to obtain the combined
BS/DVM degree may apply for advanced standing or transfer credits through the Office
99
School of Veterinary Medicine • Preveterinary Medicine Program
Administrative and Academic Policies
and Process
of Enrolment Planning. Transfer or advanced standing credits can be awarded provided that a
minimum of 71 credits towards the BS degree is completed at St. George’s University through
the completion of the prescribed curriculum for Year 3 of the preveterinary medical program
and Year 1 of the DVM degree program. Credit is granted for the BS/DVM degree only for
documented appropriate coursework for Year 3 of the preveterinary medical program and
Year 1 of the DVM degree program. Only courses with a grade obtained of “C” or better will
be considered for credit. Transfer credits from academic partner institutions will be assessed
according to the agreement of cooperation in place at that time.
Each candidate is responsible for ensuring that all related documentation, including official
transcripts, grading policy, and official course descriptions are sent directly to the Office
of Enrolment Planning, who, in turn, will forward all the documentation to the Preveterinary
Medical Program Office for assessment. Students may request the opportunity to
simultaneously complete the Bachelor of Science degree late in the program; however, they
may be precluded from doing so due to program and time restraints.
REGISTRATION
All students in the preveterinary medical program are required to complete registration checkin on or before the first day of classes each term as scheduled by the Office of the Registrar.
Registration Check-In
In order to register for the preveterinary medical program, students must present official
verification of financial and academic clearance. Students who are not in good financial
standing are required to work with the Office of Student Finances to receive permission for
provisional or full registration. Students should not proceed to Grenada without financial and
academic clearance.
New students who are not pre-registered in specific courses must first meet with their
academic advisor to determine their course schedule.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
EXAMINATIONS
Preveterinary Medical Science Comprehensive Examination (PVSCE)
All students must take this examination at the conclusion of the final year of the preveterinary
medical program coursework. The examination is comprehensive for the final year of the
preveterinary medical program coursework only.
If students fail the PVSCE, the Preveterinary Committee for Satisfactory Academic Progress
and Professional Standards will determine:
100
• If students may be permitted to take a re-sit of the examination at the start of the
next semester; or
• If students may be required to repeat coursework and take the PVSCE at the
conclusion of the semester; or
• If students will be dismissed from the preveterinary medical program.
Satisfactory Academic Progress
Standards and Process
STANDARDS FOR ADMISSION, RETENTION, AND GRADUATION
Quantitative Standards
The anticipated time allocation for the preveterinary medical program is up to three
academic years or six semesters. Students are placed in the preveterinary medical
program based on their educational background. Students will proceed in the course of
study defined by the preveterinary medical program curriculum.
Qualitative Standards
1. Students must have a cumulative grade point average (GPA) of 3.00 or greater at the
end of each semester.
2. Students must pass with a grade of “C” or better in all required coursework in the
preveterinary medical program curriculum.
3. Students must pass with a grade of “D” or better in all elective credits that are to be
considered for the program of study.
4. Students who have requested to earn the Bachelor of Science degree must pass with a
grade of “D” or better in all required General Education coursework.
For promotion into the veterinary medical program, in addition to the preceding
requirements:
5. Students must have a grade point average (GPA) of 3.00 or better in all coursework in
the final year of the preveterinary medical program, and a cumulative GPA of 3.00.
6. Students must pass the Preveterinary Medical Science Comprehensive Examination
(PVSCE).
7. Non-cognitive factors will also be considered when reviewing promotion into the
veterinary medical program (See University Code of Conduct).
101
School of Veterinary Medicine • Preveterinary Medicine Program
General Description
Behavioral qualities, cognitive skills, participation in preveterinary medical professional
activities, and personal attributes are all evaluated and must reach acceptable standards
before promotion can be considered. Any conduct that can reasonably be seen as
disgraceful, dishonorable, or unbecoming will be considered as a major component in the
academic decision regarding retention and promotion (See University Code of Conduct).
ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES
Committee for Satisfactory Academic Progress and
Professional Standards
The Preveterinary Medical Committee for Satisfactory Academic Progress and Professional
Standards will meet at the conclusion of each semester to receive reports on all students in
the preveterinary medical program. The Committee will review their progress and determine
their suitability to remain in the preveterinary medical program, or determine if they should
continue on academic or nonacademic probation. The School of Veterinary Medicine
Assistant Dean of Students chairs this Committee.
Quantitative Deficiency
Students who are not progressing in the preveterinary medical program according to the
quantitative standards will receive a warning when it is apparent they cannot graduate
within the allocated time frame at their current pace. Students may petition through the
Preveterinary Medical Program Director for an extension if medical problems, family
obligations, or other significant factors make it impossible to complete the program within
the applicable time frame.
Qualitative Deficiency
1. Students with cumulative GPAs of less than 3.00 at the end of each semester will be placed
on academic probation for one semester. The Preveterinary Medical Committee for
Satisfactory Academic Progress and Professional Standards, for good cause shown, may
grant an additional one-semester extension. Students’ cumulative GPAs must be elevated
to 3.00 or better to be removed from academic probation. The Preveterinary Medical
Committee for Satisfactory Academic Progress and Professional Standards will provide a
suitable program of study.
2. If students are allowed to continue in the preveterinary medical program, they must remedy
all “F” and “D” grades in the required coursework. The Committee will determine whether
the students are dismissed, if they may take a re-sit of a comprehensive examination for the
course at the beginning of the next semester, or if students must repeat the course within
the next two semesters. If a re-sit examination is not taken at the start of the next semester,
students forfeit that opportunity.
3. Students may choose to remedy “F” grades in elective coursework. Students are given the
option to take a re-sit of a comprehensive examination for the course at the beginning of
the next semester or repeat the course within the next two semesters. If students do not
take the re-sit examination at the start of the next semester, that option is forfeited, and a
repeat of the course is required. If students do not remedy the “F” grades, the credit will
be incorporated into the overall GPA; additionally, these credits cannot be considered as
part of those utilized for eligibility to graduate.
4. If students have chosen to earn the Bachelor of Science degree, they must remedy all “F”
grades in required General Education coursework. Students are given the option to take a
re-sit of a comprehensive examination for the course at the beginning of the next semester
or they must repeat the course within the next two semesters. If students do not take the
re-sit at the start of the next semester, they forfeit that option, and are required to repeat
the course.
102
For promotion into the veterinary medical program, in addition to the above:
5. The Committee will determine whether students with grade point averages (GPAs) of
less than 3.00 in all coursework in the final year of the preveterinary medical program
may take a re-sit of a comprehensive examination for the course at the beginning of
the next semester, repeat the course within the next two semesters, or risk dismissal. If
a re-sit examination is not taken at the start of the next semester, students forfeit that
opportunity.
6. Students who do not meet the nonacademic standards may be dismissed or be
allowed to continue in the preveterinary medical program on nonacademic probation
for a specified period of time with a prescribed course of action. Students will be
monitored in accordance with a method described in their letter defining the terms of
the probation.
• Dismissed from the preveterinary medical program;
• Permitted to take a re-sit of the examination at the start of the next semester; or
• Required to repeat coursework and take the PVSCE at the conclusion of the semester.
Students are permitted to sit the PVSCE a maximum of two times as determined by
the Committee for Satisfactory Academic Progress and Professional Standards. A third
attempt will only be permitted after a special appeal process. Students must make a
formal written appeal outlining in detail their study plans to the Dean of Students.
Students should be aware that:
• Students who repeat a course will receive whatever grade is earned; only the
higher grade will be used to compute cumulative GPAs; however, all grades for a
course will appear on the transcript.
• If students choose to take a re-sit examination at the beginning of the next
semester, they can only receive a “C,” “D,” or “F” grade for that examination. The
highest grade received by students will be used to compute cumulative GPAs;
however, all grades for a course will appear on the transcript. This represents the
only opportunity for students to take such an examination. Thereafter, the only
option to remedy that grade will involve repeating the course.
• If students are not mandated to remedy a grade, they may choose to leave the “D”
or “F” grade unresolved. This will serve to lower cumulative GPAs to under the
minimum 3.00. Additionally, no credit from “F” grades can be considered to meet
graduation requirements.
• Students who are dismissed from the preveterinary medical program may be
allowed to continue in the School of Arts and Sciences in a different academic
program by the Committee for Satisfactory Academic Progress and Professional
Standards, Committee on Admission, and the Dean of the School of Veterinary
Medicine.
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School of Veterinary Medicine • Preveterinary Medicine Program
7. The Committee will determine whether students who fail the Preveterinary Medical
Science Comprehensive Examination (PVSCE) will be:
Academic Probation
Academic probation is an internal marker placed in students’ progress files by the Committee
for Satisfactory Academic Progress and Professional Standards. It allows students who do not
meet the satisfactory academic progress guidelines to continue in the preveterinary medical
program for one semester with a prescribed program of courses. Students may continue on
academic probation for an additional semester if the Committee for Satisfactory Academic
Progress and Professional Standards sees significant improvement. While on probation,
students are reviewed by the Committee for Satisfactory Academic Progress and Professional
Standards each semester. Students on academic probation must raise their cumulative
GPAs to at least 3.00 within one academic year, or risk dismissal. Students who raise their
cumulative GPAs to 3.00 or higher are removed from academic probation at the conclusion of
the semester.
Academic Appeals
All students, with reasonable grounds, may appeal a decision of the Preveterinary Medical
Committee for Satisfactory Academic Progress and Professional Standards. Appeals must
be directed, in writing, to the Appeals Panel, in care of the Dean of the School of Veterinary
Medicine; an appeal must clearly outline the grounds on which the appeal is made and be
received within two weeks after the order to withdraw has been imposed. The Appeals Panel
will determine if it will hear the case. The decision of the Appeals Panel is final.
Academic Appeals Process
There is no appeal from placement on academic probation.
The appeal procedure of decisions of the Committee for Satisfactory Academic Progress and
Professional Standards is outlined below.
When the Committee for Satisfactory Academic Progress and Professional Standards
recommends students for dismissal, the Dean of Students will communicate this
recommendation to the students and to the Dean of the School of Veterinary Medicine.
Students have the option to withdraw from the School of Veterinary Medicine or to request an
appeal of the dismissal recommendation within the time specified. If neither option is chosen,
the Dean of the School of Veterinary Medicine will dismiss students and transmit decisions in
writing to students with a copy to the Dean of Students.
If students wish to exercise the right to appeal a recommendation by the Committee for
Satisfactory Academic Progress and Professional Standards regarding dismissal, they must
submit notification of appeal to the Dean of Students within the time specified. When
requests for appeal are filed with the Dean of Students, the Dean of the School of Veterinary
Medicine will be notified of the request. The Appeals Panel will be held at the beginning of
the next term. Students may request more time for their appeal, but the Appeals Panel will
be held no later than six months after the date of the request for the appeal. The Dean of
Students may counsel the students to delay such an appeal hearing for a few months, at least.
Students who appeal are obligated to be present at the Appeals Panel meeting. Failure to
appear constitutes an automatic waiver of the right to an appeal.
If the Appeals Panel upholds the decision of the Committee for Satisfactory Academic
Progress and Professional Standards, the Dean of the School of Veterinary Medicine will
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issue the Letter of Dismissal, and this will be noted on students’ transcripts. If students’
appeals are successful, the Dean of the School of Veterinary Medicine will notify them.
Between the date of the Committee for Satisfactory Academic Progress and Professional
Standards’ recommendation for dismissal and date of the final decision by the Dean of
the School of Veterinary Medicine, students will be given the inactive academic status of
Appeal Pending by the Office of the Registrar. During this time, students cannot register
for any academic activities.
The Appeals Panel reserves the right to refuse to review cases unless they fall into
one of the following two categories:
1. Cases in which new evidence is presented or new witnesses come forward; or
2. Cases in which an unprofessional procedure can be demonstrated.
All decisions of the Appeals Panel are reported in writing to the Dean of Students within
24 hours. The Dean of Students thereafter informs all students involved, the Dean of
the School of Veterinary Medicine, the Preveterinary Medical Program Director, and the
Office of the Registrar within the next 24 hours.
Final appeals can be made to the Dean of the School of Veterinary Medicine; however,
it should be noted that the Dean may only modify or reverse prior decisions in cases
where due process has not been observed, or where decisions made have been either
inappropriate or unconscionable. These appeals should be made within five working
days, but will not be heard if later than one year from the date of the Appeals Panel
decision.
Nonacademic Probation
Nonacademic probation is an internal marker placed in students’ progress files by the
Committee for Satisfactory Academic Progress and Professional Standards, Disciplinary
Panel, or administration. It allows students who do not meet the nonacademic standards
to continue in the preveterinary medical program for a specified period of time with a
prescribed course of action. Students will be monitored in accordance with the method
described in their letters defining the terms of the probation.
REQUIREMENTS FOR PROMOTION INTO THE
VETERINARY MEDICAL PROGRAM
For promotion into the veterinary medical program, students must have cumulative
GPAs of 3.00 and GPAs of 3.00 in the final year of the preveterinary medical program,
pass the Preveterinary Medical Science Comprehensive Examination (PVSCE), and
demonstrate the behaviors and attitudes considered by St. George’s University to be
essential for the profession of veterinary medicine.
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School of Veterinary Medicine • Preveterinary Medicine Program
In cases where the Appeals Panel modifies a recommendation of the Committee for
Satisfactory Academic Progress and Professional Standards, the precise implementation
of the modification will be defined.
School of Veterinary Medicine
Veterinary Foundation Program
The veterinary foundation program is a one-term undergraduate program. The academic
policies, program, standards, and processes of the post- baccalaureate premedical program
are set and overseen by the School of Veterinary Medicine; the content is delivered by the
School of Arts and Sciences. All registered veterinary foundation students are subject to the
policies and regulations of the University, the School of Arts and Sciences, the veterinary
foundation program, and the School of Veterinary Medicine; however, should policies differ,
the policies of the veterinary foundation program shall supersede all other said policies.
Administrative Policies and Process
ADMISSION
Veterinary Foundation Program
Students in the veterinary foundation program have been reviewed and accepted by the
Committee on Admission of the School of Veterinary Medicine into the veterinary foundation
program. Students are accepted and placed into the program according to the educational
achievement documented by the Committee on Admission. The Committee also evaluates
achievement in standardized examinations, since veterinary students must frequently
demonstrate success in this area. Students must have a bachelor’s degree equivalent or
higher with all of the science prerequisites.
REGISTRATION
All students in the veterinary foundation program are required to complete registration
check-in on or before the first day of classes each term as scheduled by the Office of the
Registrar.
Registration Check-In
Students are pre-registered in specific courses. In order to complete registration check-in for
the veterinary foundation program, students must present official verification of financial and
academic clearance. Students who are not in good financial standing are required to work
with the Office of Student Finances to receive permission for provisional or full registration.
Students should not proceed to Grenada without financial and academic clearance.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
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COURSES OFFERED
The Veterinary foundation Program courses are:
BIOL 303 Biomedical Anatomy
4 credits
BIOL 441 Physiology
3 credits
BIOL 401 Microbiology
4 credits
PMED 301 Learning Strategies for Preprofessionals
1 credit
NUTR 301 Principles of Animal Nutrition
3 credits
VSCI 301 Introduction to Veterinary Science
2 credits
Total 17 credits
Academic Policies
ENROLLMENT REQUIREMENT
Veterinary foundation students are expected to maintain a full-time schedule for the
term. The program’s curriculum is specifically designed to prepare students for entry
into the School of Veterinary Medicine. As a consequence, students must attempt this
curriculum as prescribed, and are expected to maintain a full-time schedule.
EXAMINATION POLICIES
Preveterinary Science Comprehensive Examination (PVSCE)
All students must take this examination at the conclusion of the one-term program.
If students fail the PVSCE, they will be dismissed from the foundation to medicine
program with no opportunity to re-sit or appeal.
Apart from required make-up examinations and regular administrations of the PVSCE,
students must request authorization from the Veterinary Foundation Program Director at
least three weeks in advance regarding any special sitting of the examination.
Examination Attendance
All matriculated students are expected to attend all assigned academic activities
for each course currently registered. If, due to extreme, extenuating circumstances,
students are unable to be present for an examination, the veterinary foundation students
must follow the same procedures as found in the Veterinary Medicine Program section
(See Examination Policy) and approval must be obtained from the Veterinary Foundation
Program Director.
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School of Veterinary Medicine • Veterinary Foundation Program
SGU students in the veterinary foundation program are not permitted to drop or add
courses. The average student academic load is 17 credit hours for the one-term program.
SATISFACTORY ACADEMIC PROGRESS
STANDARDS AND PROCESS
Standards for Admission, Retention, and Graduation
General Description
Behavioral qualities, cognitive skills, participation in premedical pre-professional activities,
and personal attributes are all evaluated, and must reach acceptable standards before
promotion can be considered. Any conduct of students that can reasonably be seen as
disgraceful, dishonorable, or unbecoming will be considered as a major component in the
academic decision regarding retention and promotion.
Quantitative Standards:
The anticipated time allocation for the veterinary foundation program is one semester.
Qualitative Standards
1. Students must have a cumulative grade point average (GPA) of 3.00 or greater at the
end of the semester.
2. Students must pass with a grade of “C” or better in all required coursework in the
veterinary foundation academic program.
In addition, for promotion from the veterinary foundation program to the first year of the
Doctor of Veterinary Medicine program:
• Students must pass the Preveterinary Science Comprehensive Examination (PVSCE).
• Students must meet the School of Veterinary Medicine standards for admission,
retention, and graduation.
Appeals Process
For those students who do not pass the PVSCE, achieve lower than a 3.00 GPA or receive
grades below a C, there will be no opportunity to retake courses or the PVSCE and the
University will refund the cost of tuition. There is no appeal process if a student does not
meet the standards for promotion to the School of Veterinary Medicine.
When the Committee for Satisfactory Academic Progress and Professional Standards
recommends students for dismissal, the Dean of Students will communicate this
recommendation to students and to the Dean of Enrolment Planning/University Registrar.
REQUIREMENTS FOR PROMOTION TO THE
VETERINARY MEDICINE PROGRAM
For promotion to the veterinary medicine program, students must :
• Achieve a minimum cumulative grade point average of 3.00 or higher and obtain no
grades below a ‘C’
• Pass the Preveterinary Sciences Comprehensive Examination (PVSCE)
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• Maintain a high level of professionalism and be recommended for promotion by the
Committee for Satisfactory Academic Progress and Professional Standards (CAPPS).
School of Veterinary Medicine • Veterinary Foundation Program
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School of Veterinary Medicine
Doctor of Veterinary Medical
Program
All students registered in the veterinary medical program are subject to the policies and
regulations of both the School of Veterinary Medicine and St. George’s University (See General
Policies for All Students and Student Nonacademic Standards, Policies, and Procedures).
Administrative Policies and Process
REGISTRATION
All students are required to register on or before the first day of classes each term as
scheduled by the Office of the Registrar. Students in dual degree programs (DVM/MPH or
DVM/MSc) will need clearance from their Graduate Studies Program advisor; they will then
register for both programs simultaneously.
The final year of veterinary clinical training is scheduled through the School of Veterinary
Medicine. Students must appear at the assigned educational institution as advised and
follow the course registration procedures of that particular institution. Failure to appear as
scheduled may result in dismissal from the University.
Registration Check-In
In order to register for Terms 1 through 6 of the veterinary medical program in Grenada,
students must present official verification of financial and academic clearance. Students who
are not in good financial standing are required to work with the Office of Student Finances
to receive permission for provisional or full registration. Students should not proceed to
Grenada without financial and academic clearance. Students in Terms 7, 8, and 9 will obtain
registration clearance via email. They should then follow the procedure established at their
assigned clinical institution.
Provisional Registration
If students have paid in full for all previous academic terms but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, the student is permitted to register for classes.
Students choosing the provisional registration option must be aware that there will be a
financial charge of one-and-one-half percent per month on any unpaid balances.
In addition to registration procedures previously described, provisional registration is
permitted if the following requirements are met:
A. If students are recipients of federal student and/or alternate loans:
1. If students’ prior term balances are paid in full.
AND
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2. Students’ current term bills will be paid by federal student loans and/or alternate
loans that have been certified and approved by the bank/Department of
Education.
OR
3. If students are certified for federal student loans only, and their current bill
exceeds the amount they will receive from these loans, a check for the difference
must be paid by registration.
OR
B. If students are not recipients of either federal student and/or alternate loans, students
may register provisionally if the following requirements are met:
1. Students’ prior term balances are paid in full.
2. Students have received written approval from the Office of Student Finances outlining
a payment plan
Late Registration Fees
Students who register after the first day of classes will be charged a late registration
fee. This serves to encourage students to be present and accounted for on the first day
of classes. Students are allowed to return late; however, this will not exempt them from
this fee.
First day of
late registration period
US $ 50.00
Second day of
late registration period
US $100.00
Third day of
late registration period
US $150.00
Fourth day of
late registration period
US $200.00
Fifth day of
late registration period
US $250.00
Sixth day of
late registration period
US $300.00
There are no exceptions or waivers to this late fee.
Students should note that if they register and begin classes late, they will miss important
academic concepts and their grades may suffer. Late registration will not be considered
a mitigating factor for poor academic performance.
FACULTY ADVISOR-ADVISEE PROGRAM
Soon after registration, the Dean of Students assigns all matriculated students a
faculty advisor. The role of the faculty advisor is to counsel students in academic and
nonacademic matters. All students are expected to meet with their advisor regularly.
All students who demonstrate poor academic performance should see their advisor
immediately for appropriate direction. In order to provide appropriate guidance, faculty
advisors interact with other offices of the University, such as the Dean of Students and
the Department of Educational Services. Faculty advisors play an important role at the
time of academic progression and in the appeals process described later. The views of
faculty advisors and their interview summaries are filed with the Dean of Students for
future reference (for example, Dean’s Letters).
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
Students will be billed according to the following schedule:
Academic Policies
CURRICULUM
Students in the veterinary medical program are required to follow the curriculum sequence
defined in the School of Veterinary Medicine Catalogue, or as stipulated by the Committee
on Admission Acceptance Letter.
Students may take optional courses, referred to as electives. Individual electives may have
prerequisites or GPA standards for students to participate. Only the grades of the required
curriculum are used to calculate the grade points earned for the Doctor of Veterinary
Medicine program. Grades received for electives, whether an “A,” “B,” “C,” “P,” or “F,” will
not be reflected in the cumulative GPA.
Grading
All students must fulfill all course requirements as defined by the course director to obtain a
final grade. The course requirements and grading policy will be stated in writing on the first
day of each course. All students who wish to contest an examination or course grade should
consult the course director. Students must resolve grade concerns within one year of the
course.
The Office of the Registrar will distribute grade reports and transcripts in accordance with
University policy.
For students who entered the veterinary medical program prior to August 2009, the letter
grades and grade points awarded are:
Letter
Grade Points
Grade Points Meaning
A4.00Excellent Pass
B+3.50Good Pass
B3.00Good Pass
C+2.50Acceptable Pass
C2.00Acceptable Pass
D+1.50Conditional Pass
D1.00Conditional Pass
P0.00Pass
F0.00Fail
NOTE: The veterinary medical program no longer awards the grades of “D” and “D+”
beginning with the August 2009 term.
For students who are entering the veterinary medical program in August 2009 and beyond,
the letter grades and grade points awarded are:
Letter
Grade Points
Grade Points Meaning
A4.00Excellent Pass
B+3.50Good Pass
B3.00Good Pass
C+2.50Acceptable Pass
C2.00Acceptable Pass
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P0.00Pass
F0.00Fail
Other Transcript Notations
WWithdrawal
Withdrawals are given when students withdraw from a course after registration.
Withdrawal requires prior approval of the course director and Dean of the
School of Veterinary Medicine; there is no academic impact upon grade point
average (GPA), although progress may be delayed. Students who are granted
an approved leave of absence will receive “W” grades for all courses. Students
may withdraw from individual courses during the first 67% of the term. After
that time, students cannot drop single courses; however, they may request a
leave of absence.
NGNo Grade
No grade submitted by course instructor for a registered course.
CLASS/EXAMINATION ATTENDANCE
All matriculated students are expected to attend all assigned academic activities for all
courses currently registered.
SGUSVM Absence Reporting Procedures
Medical Excuse: Medical excuses will be based on self-reporting by students. Students
who feel they are too sick to take an examination or attend a required educational
activity must fill out the Medical Excuse Form on the member’s center of the University
website. This form will be sent automatically to the Course Director(s), University Health
Services, Dean of Students Office, and Dean of the School of Veterinary Medicine. The
Medical Excuse Form states that the student does not feel well enough that day to take
an examination or participate in another required educational activity. Students are only
allowed two such excuses in an academic year. The third excuse results in the case being
reviewed by the SVM Management Team, which may result in a mandatory medical leave
of absence (LOA). The policies regarding completion and make-up examinations are at
the option of the Course Director.
Students may request a medical excuse request for three consecutive days. If illness
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
I Incomplete
Incomplete grades are given when course requirements have not been
completed due to serious mitigating circumstances such as illness or family
emergencies. The Office of the Dean of Students must approve the reason
supporting the receipt of “I” grades. “I” grades remain on the transcript until
another grade is given upon completion. If students have an “I” grade on their
transcript, the required coursework must be completed prior to registration
for the next term. If the work is not completed and the grade not received
from the instructor within 30 days, the Incomplete (“I”) will be automatically
changed to a Fail (“F”) by the Office of the Registrar. Incompletes are interim
grades. Students do not repeat the course if they have received an “I” grade.
persists for more than three days, students are not advised to fill out a second Medical Excuse
Form. Students are directed to visit University Health Services.
EXAMINATION POLICIES
Students who fail to appear for an examination without a valid reason (See Absence Reporting
Procedures) will receive a score of “0” points for the examination.
Scheduling of examinations (regular, re-sit, completion, comprehensive, or exemption) is at
the discretion of the University.
EXAMINATIONS
Course Examinations
All courses will utilize some evaluative measure to determine students’ competency in or
comprehension of the subject. Course directors will describe this policy on the first day of
classes.
Other Examinations
In addition to the regularly scheduled examinations for each course, there are three
other types of examinations:
A. Re-Sit Examination: Under certain circumstances (See Qualitative Deficiencies),
students may be given an option to remedy “F” grades by taking a comprehensive re-sit
examination before registration for the next term. The maximum grade that can be earned
is a “C.”
B. Completion Examination: Students who receive an approved grade of Incomplete (“I”) for
a course must take a completion examination as scheduled. This examination will occur at
the beginning of the next term of attendance as scheduled by the School (See “I” Grade).
C. E xemption Examination: Students who transfer into the School of Veterinary Medicine or
who seek to obtain credit for a course passed with a minimum “B” grade at an approved
school may be required to take an exemption examination. Students must obtain approval
from the course director, department chair, and Dean of the School of Veterinary Medicine.
A notation of “E” will appear on the transcript indicating exemption from that course. It
must be stressed that students with an “E” on their transcript may have difficulty in the
future when applying for licensure in some states in the United States or in other countries.
Academic Progress
PROFESSIONAL COMMITMENT
When students enter the School of Veterinary Medicine, they take an academic oath reciting
the following professional commitment at the White Coat Ceremony:
Being accepted into the profession of veterinary medicine, I solemnly swear to further my
knowledge and skills for the benefit of society through the protection of animal health, the
relief of animal suffering, the conservation of animal resources, the promotion of public health,
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and advancement of medical knowledge.
I will conduct my studies conscientiously, with dignity and in keeping with the principles
of veterinary medical ethics. I accept my responsibility to assist my colleagues to achieve
our mutual goal.
I acknowledge my obligation to adhere to the University’s Honor Code and to conduct
myself with integrity and in an ethical manner at all times.
It is a privilege to have been given the opportunity to become a veterinarian. I will be
ever conscious of that privilege and never abuse it.
THE OPTIMAL EDUCATIONAL TRACK
LICENSURE
The North American Veterinary Licensing Examination (NAVLE) is taken by all students
requiring licensure in the United States and can be taken during the final clinical year.
Students who will practice in the United Kingdom will take the membership examination
of the Royal College of Veterinary Surgeons (RCVS) after graduation.
The Office of the Dean of the School of Veterinary Medicine maintains some information
on the licensure process. It is the responsibility of the students to stay up to date on the
licensure process.
NOTE: The following websites provide current licensing information:
NAVLEwww.avma.org
MRCVSwww.rcvs.org.uk
ALTERNATE PATHWAY
The optimal track may not be the best track for all students. A good academic record at
a slower pace is more important than a poor record in the optimal track; some students
may benefit from a slower pathway to graduation. Students with academic difficulties
may be recommended or mandated to take the alternate pathway. Many of these
students excel in alternate pathways. Students already in the program who encounter
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
Most students complete the veterinary medical program at St. George’s University
School of Veterinary Medicine on an optimal track of four years. Students on this optimal
track spend three years in Grenada studying preclinical, paraclinical, and clinical subjects
before moving to affiliated schools of veterinary medicine to spend a final year in clinical
rotations. The optimal track is a continuum of terms with time off kept to a minimum. The
terms in the first two years are progressive with each term being a prerequisite (“building
block”) for the next. Breaks in this progression are disruptive; therefore, leaves of
absence (LOA) are discouraged. Since the Mission of the School of Veterinary Medicine
includes the preparation of students for entry into the profession of veterinary medicine,
an orderly, satisfactory, academic progression is important. High achievement will place
students more favorably in the rankings for clinical training and residency matching in
the clinical years and beyond.
difficulties can also split their terms by withdrawing from some subjects while maintaining a
balance of credit hours. Once the alternate track term (split halves) is over, students re-enter
the normal program track in order to remain with the timeline constraints (See Timeline
Standard).
There will be no alternate program for incoming students. All students enrolled with
St. George’s University School of Veterinary Medicine will enter the four-year Doctor of
Veterinary Medicine program; however, based on the recommendations of the Committee
for Satisfactory Academic Progress and Professional Standards (CAPPS), some students
who perform unsatisfactorily will be allowed to pursue their studies based on the Individual
Advancement Program (alternate track).
SATISFACTORY ACADEMIC PROGRESS GUIDELINES
Standards for Admission, Retention, and Graduation
The faculty of the School of Veterinary Medicine has specified the following academic standards,
which all applicants/students are expected to meet in order to participate in the veterinary
medical education program and the subsequent practice of veterinary medicine. The faculty
reserves the right to place on academic or nonacademic probation, suspension, or request
the withdrawal or dismissal of all students whose conduct, health, or academic performance
would appear to render students unfit for the practice of veterinary medicine. The appropriate
Committee for Satisfactory Academic Progress and Professional Standards, Disciplinary Panel,
or administrator determines such actions. While on academic or nonacademic probation, the
performance of the students must improve in accordance with the specific written instructions
given to them by the Office of the Dean of Students or risk dismissal.
ACADEMIC PROGRESS STANDARDS
The Committee for Satisfactory Academic Progress and Professional Standards reviews the
progress of all students at the end of each academic term. Based on its review of students’
progress, the Committee makes decisions on the progression and retention of students
according to the following standards.
All students are expected to meet the qualitative and quantitative standards of the School
of Veterinary Medicine. The quantitative standards relate to the progression of the students
through the academic program in a timely fashion. The qualitative standards relate to the
percentage of satisfactorily completed coursework in the academic year and students
meeting the minimum standard.
Quantitative Standard
Students will normally complete the veterinary medical program within four calendar years.
The maximum time allowable is six calendar years. Students must successfully complete at
least 65% of their cumulative credits attempted in order to maintain good academic standing.
Failure to complete the program in the allotted time will result in a recommendation for
dismissal by the Committee for Satisfactory Academic Progress and Professional Standards
(CAPPS). Normally, leaves of absence (LOAs) will not be granted for more than a total of 12
months from matriculation to graduation.
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Qualitative Standard
Progression into each succeeding term during the first year through the third year will be
granted if students have fulfilled all of the following requirements:
• Students have satisfactorily completed all courses required for that term in the
curriculum.
• Students have maintained a minimum cumulative GPA of 2.00.
• Students must have satisfied all outstanding grade requirements.
Progression into the final year will be granted if students have a minimum cumulative
GPA of 2.00 and no outstanding “F” grades.
The following cumulative grade point average (GPA) standards are used for the
evaluation of students by the CAPPS:
Cumulative GPA = 4.00
Students will be placed on the Chancellor’s List and promoted to the next term.
Cumulative GPA > or = 3.50
Students will be placed on the Dean’s List and promoted to the next term.
Cumulative GPA < or = 1.99
Students will be placed on academic probation.
To complete the final year of the St. George’s University School of Veterinary Medicine
curriculum successfully, students must comply with the rules and regulations of the SGU
affiliated institutions where they are completing the final year of clinical training of the
veterinary medical curriculum and must remedy all deficiencies accordingly.
Students must fulfill the following distribution of subject areas:
• Large Animal Surgery
• Large Animal Medicine
• Small Animal Surgery
• Small Animal Medicine
• Diagnostic Services
• Diagnostic Imaging
• Clinical Anesthesia
• Electives
Students are eligible for graduation if they have passed all required courses in the
veterinary medical curriculum.
Non-Cognitive Skills
In the event that the Committee for Satisfactory Academic Progress and Professional
Standards, the Dean of Students, or the Dean of the School of Veterinary Medicine
believes that students’ non-cognitive skills are not in accordance with the Code of
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
Cumulative GPA < 3.50 and >1.99
Students are making satisfactory progress and are promoted to the next term
Conduct nor the standards specific to the School of Veterinary Medicine, the Committee or
Dean will require an assessment, which could include seeking relevant information about
students’ personal adjustments, psychological, and/or medical status. When a deficiency that
interferes with professional development as a future veterinarian is identified, the Committee
can require intervention and can place students on nonacademic probation, suspension,
recommend withdrawal, or risk dismissal.
ACADEMIC PROGRESS REVIEWS AND PRESCRIBED POLICIES
Committee for Satisfactory Academic Progress and
Professional Standards
The Committee for Satisfactory Academic Progress and Professional Standards (CAPPS)
reviews all students at the end of each term. The Committee does not hear individual course
or examination disputes, which should be resolved between students and course directors
prior to the designated CAPPS meeting. The Committee will determine whether students
should progress to the next term, placed on academic probation, or recommended to the
Dean of the School of Veterinary Medicine for dismissal. This Committee is chaired by the
Assistant Dean of Students, School of Veterinary Medicine, and is composed of the course
directors for each term being reviewed.
The Committee determines if students are making satisfactory academic progress, must be
recommended for dismissal, or if students are permitted to continue on academic probation
under specific conditions with a defined plan to remedy deficiencies within the School
of Veterinary Medicine’s regulations. The Committee has the prerogative to request that
students appear before the Committee. For this purpose, the Committee will review both
qualitative and quantitative deficiencies, as well as inquire about students with nonacademic
problems.
Quantitative Deficiency
Timeline Standard: Students must progress through the program in a timely fashion as
defined for that academic segment. Students must successfully complete at least 65% of
their cumulative credits attempted in order to maintain good academic standing. In addition,
students must complete Terms 1-6 within four years and complete the program (Terms 1-9)
within six years.
Qualitative Deficiency
Students who fail a course may be given an option to re-sit an examination prior to the start
of the next term at the discretion of the Committee for Satisfactory Academic Progress
and Professional Standards. Those not given this option may be given the opportunity to
repeat the course while on academic probation or may be recommended for dismissal. If the
CAPPS judges that a re-sit examination is an inadequate mechanism for assessing a student’s
performance in a course, the CAPPS will recommend retaking the course or recommend
dismissal. A student will not be allowed to repeat the same course more than once. A
student will only be allowed a maximum of two re-sit examinations over the first three years
of the veterinary curriculum. The maximum grade recorded for satisfactory performance on
a re-sit examination, and for the course, will be a “C”. Failure to earn a “C” grade on the
re-sit of the examination will mandate a repeat of the course and the failing grade remains on
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the transcript. If a “C” grade is obtained, a change of grade report is submitted to the
Office of the Registrar. The “C” grade and the orignal “F” grade received in the course
will also remain on the transcript, but the GPA calculation will reflect only the “C” grade.
If a student receives grades of “F” in two courses within one term, the student will be
recommended for dismissal.
Students must submit a written request to the Office of the Dean of the School of
Veterinary Medicine of the decision to take a make-up or re-sit examination immediately
upon receiving notice that they have been offered this option. They may opt to retake
the course instead.
Requirements during academic probation:
Students who are placed on academic probation with mandatory repetition of coursework
have to repeat all courses in which a grade of “F” is obtained. Students will not be allowed
to repeat a course more than once. Students have the option to take a full or reduced load,
but have to take a minimum of six credit hours. The CAPPS has the option to recommend
the addition of a course from the next term to achieve the minimum requirement of six
credit hours. After repeating a course, only the newly achieved grade will contribute to the
cumulative GPA calculations.
Clearance of Academic Probation
Academic probation will be for one term when students are taking a full course load or
for two terms when students are taking a reduced course load.
Academic probations will be cleared if students:
1. Achieve a cumulative grade point average (GPA) of 2.00 or above in each term that
they spend on academic probation.
2. Do not receive any “F” grades during their academic probation.
Academic Appeals Process
There is no appeal from placement on academic probation.
The procedure to appeal the decisions of the Committee for Satisfactory Academic
Progress and Professional Standards is outlined below.
1. W
hen the Committee for Satisfactory Academic Progress and Professional Standards
recommends students for dismissal, the chair of the CAPPS will communicate this
recommendation to students. Students have the option to withdraw from the School of
Veterinary Medicine or request an appeal of the dismissal recommendation. If neither
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
Academic Probation
Academic probation is an internal marker placed in students’ progress files by the
Committee for Satisfactory Academic Progress and Professional Standards. It allows
students who do not meet the satisfactory progress guidelines to be enrolled according
to a schedule of courses determined by the Committee for Satisfactory Academic
Progress and Professional Standards. Students on academic probation must meet the
minimum standard within two terms or risk dismissal. The minimum standard includes a
cumulative GPA of 2.00 or better, resolve all failing grades, which were mandated to be
remedied, and progress at a satisfactory rate through the program.
of these options are chosen, the Dean of the School of Veterinary Medicine will dismiss
the student and transmit that decision in writing to the student with a copy to the Dean of
Students and the Office of the Registrar.
If students wish to exercise the right to appeal a recommendation by the Committee for
Satisfactory Academic Progress and Professional Standards regarding dismissal, they must
submit notification of the appeal to the Dean of the School of Veterinary Medicine within
the specified time allocated after the decision of the Committee for Satisfactory Academic
Progress and Professional Standards. Students should consult with their faculty advisor and
the Dean of Students for advice in preparing an effective appeal. The Appeals Panel will be
held at the beginning of the next term. Students may request more time for their appeal,
but the Appeals Panel will be held no later than six months after the date of the request
for the appeal. Students who submit an appeal are obligated to be present at the Appeals
Panel meeting. Failure to appear constitutes an automatic waiver of the right to an appeal.
If the Dean of the School of Veterinary Medicine accepts the Appeals Panel decision to
uphold the Committee for Satisfactory Academic Progress and Professional Standards
decision, the Dean will issue the Letter of Dismissal and this will be noted on students’
transcripts. If the students’ appeals are successful, they will be notified by the Dean of
the School of Veterinary Medicine of the conditions of their probation. Between the
date of the Committee for Satisfactory Academic Progress and Professional Standards’
recommendation for dismissal and the date of the Dean’s final decision, the Office of the
Registrar will utilize the student status of Dismissal Pending.
2. All decisions of the Appeals Panel are reported in writing to the Dean of the School of
Veterinary Medicine, the Dean of Students, and the Office of the Registrar; students are
informed within 24 hours.
SATISFACTORY ACADEMIC PROGRESS STANDARDS and IMPACT on
FEDERAL FINANCIAL AID
Eligibility for the Federal Direct Student Loans is contingent upon students making
satisfactory academic progress toward the Doctor of Veterinary Medicine degree (See
Academic Progress Standards). Students are considered to be failing to make satisfactory
academic progress if they meet any of these conditions:
•
Their cumulative GPA is less than 1.60
•
And/Or have not have not been removed from academic probation within 2 terms
•
And/Or have not completed more than 65% of their cumulative credits attempted
Students failing to meet satisfactory academic progress standards will be placed on a oneterm ‘Financial Aid Warning’ and will remain eligible to receive federal aid for one additional
term. If the student does not meet the satisfactory academic progress standards by the end
of such term, they will no longer be eligible for federal financial aid unless;
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•
The student submits a separate written appeal to the Director of Financial Aid
petitioning reconsideration of eligibility for federal aid.
•
The appeal specifies the exceptional circumstances that lead to the poor academic
performance and states what has changed in the student’s situation that will allow
the student to demonstrate academic progress in the next and future terms.
If the student meets these conditions, the Director of Financial Aid will review the
situation using his/her professional judgment to determine if students can reasonably
be expected to succeed. If so, the student will be placed on ‘Financial Aid Probation’
and an academic plan will be specified which allows the student to meet the academic
standards by a specific point in time.
In order to receive federal aid for any subsequent terms, students placed on ‘Financial
Aid Probation’ must either have met the academic progress standards or have met the
academic plan specified in their Financial Aid Probation letter. If the student doesn’t
meet the academic plan specified in the letter, federal guidelines state that the student
is not eligible for federal aid.
The CAPPS/ECAPPS committee may allow the student to continue in their program but
the student would not be eligible for federal financial aid until they meet the academic
progress standards or continue to meet the stated academic plan.
Student POlicies, Procedures, and Nonacademic Standards
Veterinary Medical Procedures
Students are not permitted to perform veterinary medical procedures on animals except
under the supervision/direction of an SVM faculty member; this applies to procedures on
any animal not owned by that student.
Students are not permitted to act as agents for animals not owned by that student, i.e.,
students may not order, request, or give permission for veterinary medical procedures to
be performed on any animal that is not owned by that student.
Students are not permitted to administer and drug or vaccine that is legally avaialble
only by presecription to any animal except under the supervision/direction of an SVM
faculty member.
Students in violation of any of the policies outlined above will be subect to disciplinary
action which may include dismissal.
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
Appeal decisions will be sent to the student’s official SGU email address within 10 days of
the receipt of the appeal and appropriate documentation.
REQUIREMENTS FOR GRADUATION
The Registrar and the School of Veterinary Medicine Year 4 Committee for Satisfactory
Academic Progress and Professional Standards will review the entire record of all students
before graduation. Students will not graduate without approval.
In reviewing records, the following requirements are carefully checked to ensure that
all candidates for the Doctor of Veterinary Medicine degree meet the standard of the
University:
1. Are in good financial standing, discharged of all indebtedness to the University;
2. Have met the requirements of all didactic and practical instruction in all departments,
satisfactorily completed all professional coursework and examinations as defined by the
School of Veterinary Medicine curriculum, and achieved a cumulative GPA of at least 2.00;
3. Have satisfied the academic and nonacademic standards of the University;
4. Have pursued the study of veterinary medicine for at least two years at St. George’s
University School of Veterinary Medicine; and
5. Have maintained acceptable academic ethics, professional behavior, and good moral
conduct.
Honors Designations
Summa Cum Laude (with highest honors): A student graduating with a grade point average
between 3.90 to 4.00.
Magna Cum Laude (with high honors): A student graduating with a grade point average
between 3.76 to 3.89.
Cum Laude (with honors): A student graduating with a grade point average between 3.65 to
3.75.
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School of Veterinary Medicine • Doctor of Veterinary Medicine Program
123
Graduate Studies Program
Graduate Studies Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Administrative Policies and Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Acceptance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Program Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Registration Check-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Provisional Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Faculty Advisor-Advisee Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Academic Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Grading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Class Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Add/Drop Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Medical Excuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Satisfactory Academic Progress Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Standards for Retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Repeated Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Academic Progress Review and Prescribed Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Committee for Satisfactory Academic Progress and Professional Standards . . . . .129
Committee for Satisfactory Academic Progress and . . . . . . . . . . . . . . . . . . . . . . . . . . . . |Professional Standards’ Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Academic Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Academic Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Requirements for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
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Graduate Studies Program
All registered graduate students are subject to the policies and regulations of St. George’s
University and the School granting the degree, as they refer to specific graduate studies
programs.
Administrative Policies and Process
ACCEPTANCE
The Graduate Studies Program, under the auspices of the Dean of the Graduate Studies
Program and the Board of Graduate Studies, offers graduate degrees in the School of
Medicine and School of Veterinary Medicine. The degrees include the professional programs:
MPH and MBA; and the research programs: MSc and PhD stand-alone degrees. Dual MPH
and MSc degrees are offered with the Doctor of Medicine and Doctor of Veterinary Medicine
professional programs. Acceptance into any of these degree programs will be according to
established policies and procedures for each program, which are to be found by contacting
the Office of the Graduate Studies Program or on the University website at www.sgu.edu.
PROGRAM REGISTRATION
All students are required to register on or before the first day of classes each term as
scheduled by the Office of the Registrar. Students in dual degree programs should register
for both programs simultaneously, if applicable. Non-matriculated graduate students taking a
course in the MBA program may register for a course up to one week prior to the start of the
course.
New students who are not pre-registered in specific courses must first meet with their
academic advisor to determine their course schedule.
Students should contact the Office of Student Finances before proceeding to Grenada. It
is the responsibility of students to ensure good financial and academic standing. Students
should not proceed to Grenada without financial and academic clearance.
Provisional Registration
Students may not register for classes unless their tuition and fees are paid in full. Provisional
registration can be obtained with the written consent of the Office of Student Finances.
If students have paid in full for all previous academic terms, but have not yet paid for the
upcoming/current term, students will be reviewed by the Office of Student Finances and may
be approved for a payment plan. If approved, students are permitted
to register for classes.
Students choosing the provisional registration option must be aware that there will be a
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Graduate Studies Program
Registration Check-In
In order to complete registration check-in, students must present official verification of
financial and academic clearance.
financial charge of one-and-one-half percent per month on any unpaid balances.
In addition to registration procedures previously described, provisional registration is
permitted if the following requirements are met:
A. Students’ prior term balances are paid in full.
B. Students have received written approval from the Office of Student Finances outlining a
payment plan.
FACULTY ADVISOR-ADVISEE PROGRAM
All matriculated graduate students are assigned an academic advisor by the Dean of Students
to guide and facilitate their academic program. The role of the advisor is to counsel the students
in academic and nonacademic matters. In addition, the advisor interacts with the Office of the
Dean of Students and the Department of Educational Services in cases where students are not
performing as expected. The advisor plays an important role at the time of academic promotion
and in the appeals process described later. The views of advisors and their interview summaries
are filed with the Dean of Students for future reference (for example, Dean’s Letters).
Academic Policies
GRADING
The grading system, unless otherwise indicated, follows the grading policies of the Graduate
Studies Program. The system, which documents the academic progress of students, is
designed to recognize superior work, as well as provide indications of serious academic
problems. Faculty members assign a letter grade to all students reflecting their performance
in a course according to the grading policy defined for that course by the course instructor
and distributed to the students on the first day of classes. Grade points are assigned to
each letter grade based on a 4.00-point system and the number of credits for each course.
Cumulative grade point averages are calculated each term.
Letter
Grade Points
Grade Points Meaning
A4.00Excellent
B3.00Good
C2.00Satisfactory
F0.00Fail
Some courses are designated to be graded Pass/Fail (“P” or “F”). Students must receive a grade
of “A,” “B,” “C,” or “P” in all courses as designated by the grading scheme for that course.
WWithdrawal
Students withdraw from a course after registration, but before 50% of the course points are obtained; there is no academic impact upon grade point average (GPA), although progress may be affected. Students will repeat the course
in its entirety. Students may withdraw from individual courses during the first 67% of
the course. After that time, students cannot drop a course.
WPWithdrawal—Passing
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Students withdraw from a course after 50% of the course points were obtained
(but before 66.6%). Students are passing at the time of withdrawal; there is no
academic impact upon GPA, although progress may be affected. Students may
withdraw from individual courses during the first 67% of the course. After that
time, students cannot drop a course.
WFWithdrawal—Failing
Students withdraw from a course after 50% of the course points were obtained
(but before 66.6%). Students are failing at the time of withdrawal; there is no
academic impact upon GPA, although progress may be affected. Students may
withdraw from individual courses during the first 67% of the course. After that
time, students cannot drop a course.
IIncomplete
A grade of Incomplete is given when course requirements are not completed
due to serious mitigating circumstances (such as illness or family emergency,
and so forth). The Office of the Dean of Students must approve the reason
supporting the receipt of an “I” grade. “I” grades remain on the transcript until
another grade is given upon completion. If students have an “I” grade on their
transcript, the required coursework must be completed prior to registration for
the next term. Grades must be submitted within 30 days of the beginning of the
next term. Students with Incompletes must rectify this grade within one month
of the start of next term, irrespective of when the course is next taught. If the
work is not completed by this time, the Office of the Registrar will automatically
change the Incomplete (“I”) to a Fail (“F”). Incompletes are interim grades.
Students do not repeat the course if they have received an “I” grade.
NGNo Grade
No grade reported to the Office of the Registrar by the instructor for a
registered course.
Neither the Committee for Satisfactory Academic Progress and Professional Standards
nor the Appeals Panel hears individual course or examination grade disputes. Students
who wish to contest an examination or course grade should consult the course director.
If the matter remains unresolved after discussion with the course director, students
may raise the issue with the Dean of Basic Sciences or the Dean of the Graduate
Studies Program.
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Graduate Studies Program
CCContinued Course
This grade is given for a course that is taken for more than one term in which
a final grade is given at the end of the term when the course is completed.
Students register for the course each term during which they are actively
involved in the coursework. If students will not complete the course during
the current term, then students will register and indicate “CC” for the term.
If students will complete the course during the current term in which they are
registered, then the students must indicate the total number of credit hours
completed for the term. Students are billed once for the course.
CLASS ATTENDANCE
Students are expected to attend all classes and other related academic activities such as labs,
small group discussions, and field trips, as defined in all courses. Faculty members may take
class attendance and participation into account when determining grades, provided that a
clear written statement on this aspect of the course and its impact on grading is described in
the course syllabus, which is distributed in class at the beginning of each term.
ADD/DROP POLICY
Students are permitted to add or drop a course up to the end of the first week of that course.
Students should consult with their faculty advisor or department chair prior to adding or
dropping a course. Students must complete the Add/Drop form available in the Office of the
Registrar and submit it with all required signatures by the add/drop deadline. No record of
the dropped course will appear on students’ transcripts.
Non-attendance does not constitute dropping a course. No refund or credit will be granted
for courses that are not officially dropped by the appropriate deadline.
MEDICAL EXCUSE
Written and signed medical excuses documenting serious illness, issued by University
Health Services or by a licensed physician and countersigned by a University physician at
University Health Services, may serve as valid evidence of students’ inability to take part in
a class activity, including an examination. Medical excuses must be submitted to the Dean
of Students prior to the examination or class activity. A medical leave of absence may be
deemed necessary and issued by the Dean of Students.
In the event of illness during the course of an examination, it is students’ responsibility
to notify the instructor immediately, report to University Health Services for evaluation/
treatment, and obtain written verification of an incapacitating illness from a licensed
physician, which must be submitted to the Dean of Students in order to re-sit the examination.
SATISFACTORY ACADEMIC PROGRESS GUIDELINES
Standards for Retention
For students to maintain good academic standing, a cumulative grade point average (GPA) of
at least a 3.00 (“B” average) and Pass (“P”) grade in all pass/fail courses must be obtained.
Repeated Courses
Graduate courses may be repeated under the following circumstances: A course taken
in which a student earned a grade of “F” may be repeated only once. Upon satisfactory
completion, the credit and GPA of the first course will not be used to calculate the term
nor cumulative GPA; only the grade from the course repetition will be utilized in the GPA
calculation. Transcripts will reflect both the original and repeated course grades. Courses that
have been completed with a passing grade may not be repeated for the purpose of improving
the grade. In the instance of the MD/MSc degree, the policy will apply to ALL courses that
contribute to the MSc degree.
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ACADEMIC PROGRESS REVIEW AND PRESCRIBED POLICIES
Committee for Satisfactory Academic Progress and
Professional Standards
The Committee for Satisfactory Academic Progress and Professional Standards evaluates
the academic progress of all students at the end of each term (for example, May, August,
November). This Committee is chaired by the Dean of Students and comprised of the
course directors for the segment of the academic program being reviewed. The Office of
the Registrar provides student data.
Committee for Satisfactory Academic Progress and
Professional Standards’ Actions
The Committee for Satisfactory Academic Progress and Professional Standards reviews
students’ academic and nonacademic performance. The Committee determines if
students are making satisfactory academic progress, are to be recommended for
dismissal, or are permitted to continue on academic or nonacademic probation under
specific conditions with a defined plan to remedy deficiencies within the specific
program regulations. The Committee has the prerogative to request that students
appear before the Committee. The Dean of Students, in consultation with the course
directors, faculty advisors, and the Department of Educational Services, monitors
students’ academic progress on an ongoing basis. This monitoring occurs to support the
overall success of students. If students have concerns about their academic progress that
has not been satisfactorily addressed, they should contact their faculty advisor or the
Dean of Students.
Academic Appeals
The process is the same as that for the School of Medicine.
REQUIREMENTS FOR GRADUATION
Students will be deemed to have fulfilled all the requirements for their chosen degree
program after successfully completing all specified credits with a cumulative GPA of at
least 3.00. This will be verified by the degree audit by the Office of the Registrar. For
specific degree requirements, please see the program chair of the chosen discipline.
Students in the Graduate Studies Program are permitted to walk in the commencement
ceremony as graduate candidates if they are within six credits of completing their degree.
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Graduate Studies Program
Academic Probation
Academic probation is an internal marker placed in students’ progress files by the
Committee for Satisfactory Academic Progress and Professional Standards. It allows
students who do not meet the satisfactory academic progress guidelines to continue in
their graduate program for one term with the prescribed program of courses. Students
on academic probation must raise their cumulative GPAs to 3.00 or better within the next
academic term, or risk dismissal.
St. George’s University, University Centre, Grenada, West Indies
c/o The North American Correspondent: University Support Services, LLC
3500 Sunrise Highway, Building 300, Great River, NY 11739
Phone: +1 (631) 665-8500 • Fax: +1 (631) 665-5590
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Website: www.sgu.edu • Email: sguinfo@sgu.edu
August 2013