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2013-2014
STUDENT LEADERSHIP MANUAL
ACTIVITIES AND PROCEDURES WITHIN NEW JERSEY HEALTH
OCCUPATIONS STUDENTS OF AMERICA (NJ HOSA) ARE GOVERNED BY
THE PHILOSOPHY OF SIMPLE FAIRNESS TO ALL.
THEREFORE, THE POLICY OF NJ HOSA IS THAT ALL OPERATIONS WILL BE
PERFORMED WITHOUT REGARD TO RACE, SEX, COLOR,
NATIONAL ORIGIN OR HANDICAP.
New Jersey HOSA
An association of
Health Occupations Students of America
A New Jersey Career and Technical Student Organization
New Jersey HOSA Management
is funded under the auspices of the
CTE Partnership Grant: Enhancing Teaching and Student Leadership in the
Career Cluster of Health Science
Awarded to Gloucester County College
by the
New Jersey Department of Education
Student Activities
are funded through state membership monies
in cooperation with the
New Jersey Department of Education
Antoinette M. Fugee
State Advisor / Project Director
Managed by Gloucester County College
– Table of Contents –
SECTION 1: NJ HOSA Introduction
Letter from NJ HOSA State Advisor
HOSA Contact Information
HOSA Creed
NJ State Executive Council
SECTION 2: 2013-2014 Calendar
Inclement Weather Policy
Calendar
SECTION 3: Competitive Events Overview
NJ HOSA Dress Code
NJ HOSA Complete Competitive Events List
Competitive Event Update - 2013-2014
HOSA Event Topics 2013-2014
SECTION 4: Regional and State Competitive Events
Regional School Assignments
Regional Competitive Events
State Conference Competitive Event Schedule
State Competitive Events
SECTION 5: Scholarship Applications and General Forms
NJ HOSA Scholarship Application
NJ HOSA State Officer Application
NJ HOSA State Officer Campaign Information
NJ HOSA Code of Conduct/Photo Release Form
NJ HOSA Program Responsibilities for Conducting Off-Campus Event Form
Medical Release Form
NJ HOSA Honorary Life Member Nomination Form
SECTION 6: NJ HOSA Bylaws and History of HOSA
SECTION 7: The HOSA Program of Work
Chapter Activities
Leadership
HOSA Chapter Meetings
Conducting a HOSA Committee Meeting
Public Relations for HOSA Chapters
Financial Management for HOSA Chapters
INTRODUCTION
Dear HOSA Members:
NJ HOSA has some very exciting changes for this upcoming year. As you can see, National HOSA
launched its brand new look. It’s not just the appearance of HOSA that has changed, but several of the
competitive events. National HOSA is always looking for ways to improve the program of events and
the conference experience for the membership. You will find these changes outlined in the
“Competitive Events Update 2013-2014?” section of the guide. As always, please review the most current
version (July 2013) of the Rules and Regulations posted at the web site for each competitive event to
ensure that your students have the most updated information.
The Cystic Fibrosis Foundation continues to be our 2013-2014 National Service Project. For more
information, you can go to http://www.cff.org. This link and National Service Project guidelines can be
found on the NJ HOSA web site. The Cystic Fibrosis web site provides information how you and your
chapters can take steps toward helping find a cure.
As we move into conference season, please review the NJ HOSA dress code policy with your students.
The dress code policy is strictly enforced for all leadership conferences. All student members are
required to follow the outlined policy in order to participate in the awards ceremony. A reminder for
regional and state clinical skill events: HOSA members wear attire appropriate to the profession.
The clinical skill competitors do not have to change for the award ceremony; scrubs will be acceptable.
In addition to the dress code, all regional and state competitors are required to bring a copy of the
event guidelines to their event/holding room. There will be a 5-point penalty for failure to bring a copy
of the event guidelines. The guidelines are not considered study materials, and will be collected by the
chairperson upon entering the room(s). Only one copy is required per team for team events. In order to
prepare our students for success at the National Leadership Conference, NJ HOSA strives to adhere to
the regulations set forth by National HOSA.
Please note that in the case of inclement weather, the decision to postpone the event will be made the
day prior to the conference by 5 p.m. In addition to an e-mail notification to the chapter advisors, the
cancellation notice will be posted on NJ HOSA web site by 10 p.m. The snow dates for regional and
state conferences can be found on the NJ HOSA Calendar.
NJ HOSA asks that you share and discuss this information with your chapters to ensure their
understanding of the competitive events and the expectations of the conference. NJ HOSA truly
appreciates your participation in this organization. Please do not hesitate to contact us if you have any
questions throughout this upcoming year. I wish you a very successful year with HOSA!
Sincerely,
Antoinette M. Fugee
NJ HOSA Program Director/State Advisor
"HOSA: Build a Better You!"
State Advisor
Antoinette M. Fugee
NJ HOSA Program Director/State Advisor
1492 Tanyard Road
Sewell, NJ 08080
Phone: 856-415-2273
FAX: 856-415-7974
afugee@gccnj.edu
Educational Program Consultant
Patricia Brown
NJ HOSA Educational Program Assistant
1492 Tanyard Road
Sewell, NJ 08080
Phone: 856-468-1445 x2779
FAX: 856-415-7974
pbrown10@gccnj.edu
NJ HOSA Website
www.njhosa.org
National HOSA
HOSA-Future Health Professionals
548 Silicon Drive, Suite 101
Southlake, TX 76092
(800) 321-HOSA
hosa@hosa.org
www.hosa.org
aaaa
HOSA CREED
I BELIEVE in the Health Care Profession.
I BELIEVE in the profession for which I am being trained; and in
the opportunities which my training offers.
I BELIEVE in education.
I BELIEVE that through education I will be able to make the
greatest use of my skills, knowledge, and experience
in order to become a contributing member of the
health care team and of my community.
I BELIEVE in myself.
I BELIEVE that by using the knowledge and skills of my
profession I will become more aware of myself.
Through fulfilling these goals, I will become a more
responsible citizen.
I BELIEVE that each individual is important in his or her own right;
therefore, I will treat each person with respect and
love.
To this end, I dedicate my training, my skills and myself to serve
others through HOSA.
Executive Council
2013-2014
SCHOOL
ADVISOR(S)
State President
Mercer County Technical Schools –(Assunpink Campus)
1085 Old Trenton Road
Trenton, NJ 08690
609-586-5144
Mary Sirangelo
Vice President
Union County AAHS
1776 Raritan Road
Scotch Plains, NJ 07076
908-889-8288
Wendy Larsen
Secretary
Mercer County Technical Schools –(Assunpink Campus)
1085 Old Trenton Road
Trenton, NJ 08690
609-586-5144
Mary Sirangelo
Parliamentarian
Mercer County Technical Schools –(Assunpink Campus)
1085 Old Trenton Road
Trenton, NJ 08690
609-586-5144
Mary Sirangelo
Northern Regional Vice President
Morris County School of Technology
400 E. Main Street
Denville, NJ07834
973-627-4600
Southern Regional Vice President
Gloucester County Institute of Technology
1340 Tanyard Road
Sewell, NJ 08080
856-468-1445
Historian Reporter
Mercer County Technical Schools –(Assunpink Campus)
1085 Old Trenton Road
Trenton, NJ 08690
609-586-5144
Mary Sirangelo
Member-at-Large
Union County AAHS
1776 Raritan Road
Scotch Plains, NJ 07076
908-889-8288
Wendy Larsen
OFFICE
Piyush Puri
Aditya Vinjamuri
Shawnee Chaudhury
Aditya Madduluri
Amira Bakir
Sarah Mae Medalla
Sneha Rangu
Saverio A. Zipeto
Gayle Adler
Maria Sobolewski
Rebecca Goff
njhosa.org
2013-2014
CALENDAR
NJ HOSA
INCLEMENT WEATHER POLICY
In the event of inclement weather, the
decision to postpone the event will be made
the Friday prior to the conference by 5 p.m.
In addition to an e-mail notification, the
cancellation notice will be posted on
www.njhosa.org by 10 p.m.
Please refer to the NJ HOSA calendar for scheduled snow dates.
2013–2014
Calendar
August
26
Executive Officer Training - (9:30 a.m. – 3:30 p.m.)
Gloucester County College, Sewell, NJ
September
21 - 24
7th Annual Washington Leadership Academy, McLean, VA
23 - 26
State Advisors’ Management Conference – McLean, VA
30
Executive Council Meeting - (11:00 a.m. – 1:00 p.m.)
Mercer County Vocational School – Assunpink Campus
October
4
1st Round Online Affiliation Deadline
(This MUST be completed for ALL FLC Attendees—chapter officers and chapter advisors)
7
NJ HOSA Chapter Advisors’ Meeting for Northern and Southern Regions
Location: Gloucester
Count College, Sewell, NJ
10
Online Registration Deadline for Fall Leadership Conference
10
Pin Design Deadline submission to NJ HOSA Office
10
Nominations for Post-Secondary Officers Deadline
21
Executive Council Meeting - (11:00 a.m. – 1:00 p.m.)
Mercer County Vocational School – Assunpink Campus
28
NJ HOSA Advisory Committee Meeting – (9:30 a.m. – 11:30 a.m.)
* Business/Industry and State President only
31
Deadline for Medical Release/Code of Conduct-Photo Release Forms for FLC Attendees
November
3-9
National HOSA Week *Please refer to National HOSA’s Rules and Regulations
* Due to the NJEAC, Alternate Week Can Be November 10-16
22
Fall Leadership Conference – (8:30 a.m. – 3 p.m.)
Location: Crowne Plaza, Cherry Hill, NJ
22
Executive Council /General Membership Meeting – (9:00 a.m. – 10 a.m.)
27
FINAL Online Affiliation Deadline – (ALL MEMBERS MUST BE AFFILIATED BY THIS DATE - to include Chapter Advisors)
27
Deadline for Medical Release Form/Code of Conduct-Photo Release Form for all
chapter members
5
Online Registration Deadline for Northern and Southern Regional Leadership
Conferences – No Changes, Alterations, and/or Substitutions
5
Deadline for State and National Dues to National HOSA office
9
Executive Council Meeting - (11:00 a.m. – 1:00 p.m.)
December
Mercer County Vocational School – Assunpink Campus
13
Deadline for all Level II Event Eligibility Forms
16
NJ HOSA Competitive Events Meeting *Consultants only (9:30 a.m. – 2 p.m.)
(Revised 10/14/13)
1
January
6
Executive Council Meeting - (11:00 a.m. – 1:00 p.m.)
Mercer County Vocational School – Assunpink Campus
11
Northern Regional Leadership Conference - (8 a.m. – 4:30 p.m.)
Location: Passaic County Technical Institute, Wayne, NJ
17
Deadline to submit State Officer Applications to NJ HOSA office
1
Southern Regional Leadership Conference - (8 a.m. – 4:30 p.m.)
February
Location: Gloucester County Institute of Technology, Sewell, NJ
8
Snow Date for Northern and Southern Regional Leadership Conferences
10
Executive Council Meeting - - [All Officer Candidates MUST Attend] (10:00 a.m. – 2 p.m.)
Mercer County Vocational School – Assunpink Campus
20
Online Registration Deadline for NJ HOSA State Leadership Conference –
No Changes, Alterations and/or Substitutions
20
20
20
20
Deadline to submit Scholarship Applications to NJ HOSA office
Deadline for Chapter Newsletter to NJ HOSA office
Deadline to submit T-shirt Design to NJ HOSA office
Deadline to submit all prejudged State competitive event materials to NJ HOSA Office:
**No late submissions will be accepted—Must be post marked by February 19th **
• Barbara James Award – Logged and approved hours in Noble Hour
• National Service Project – Application and required information
• HOSA Happenings – Chapter website, print or electronic copy of newsletter
• Nomination for Honorary Lifetime member
24
NJ HOSA Competitive Events Meeting *Consultants only (9:30 a.m. – 2 p.m.)
10
Executive Council Meeting - (11:00 a.m. – 1:00 p.m.)
March
Mercer County Vocational School – Assunpink Campus
22 - 23
NJ HOSA State Leadership Conference – Both Days (8:00 a.m. – 5 p.m.)
Location: BCIT- Westampton Campus, Westampton, NJ
22
23
29 - 30
EVENT SCHEDULE: Leadership, Teamwork, and Recognition and Awards Ceremony
EVENT SCHEDULE: Health Science, Health Professions, Emergency Preparedness,
Level 2, Scholarships, Installation of Officers and Awards Ceremony
Snow Date for NJ HOSA State Leadership (Events will follow same Saturday and Sunday Schedule)
April
7
11
14
NJ HOSA Competitive Events Final Meeting *Consultants only - (9:30 a.m. – 2 p.m.)
Deadline to submit National Officer Application to NJ HOSA office
Executive Council Meeting – (11:00 a.m. – 1:00 p.m.)
Mercer County Vocational School – Assunpink Campus
May
2
Online Registration Deadline for National HOSA Leadership Conference
No Changes, Alterations and/or Substitutions
June
12
Executive Council Meeting [Newly Elected Officers MUST to Attend] (11:00 a.m. – 1:00 p.m.)
19
Mercer County Vocational School – Assunpink Campus
NJ HOSA Advisory Committee Meeting * Business/Industry / State President only (9:30 a.m. – 11:30 a.m.)
25-28
(Revised 10/14/13)
Disney's Coronado Springs Resort, Orlando Florida
2
COMPETITIVE EVENTS
OVERVIEW
DRESS CODE FOR ALL
NJ HOSA EVENTS AND CONFERENCES
For the NJ HOSA Events and Conferences, students must follow the dress code.
There are three categories of proper attire:
1. Official HOSA Uniform (outlined below)
2. Business Attire (outlined below)
3. Scrubs (ONLY if this attire is required by member’s competitive event)
HOSA Uniform Policy: (reference photos shown below)
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•
•
•
•
•
•
•
Tailored navy blazer with emblem affixed over the heart
Shirt/blouse for females (white tailored or short-sleeve white jewel neckline shell)
Shirt for males—white closed-neck, man-tailored dress shirt, suitable for use with a tie
o (white oxford shirt is recommended for both the males and females - shown below)
Accent for female members - maroon HOSA scarf or tie is optional but not required
Accent for male officers - navy or maroon long tie
Matching navy slacks for males and matching navy slacks or skirts for females
Closed-toe navy blue or black shoes with no more that 2-inch heel (hose optional). No colored tights.
It is recommended jewelry should be kept to a minimum and no dangling earrings. Small hoops are
acceptable as long as they are not beyond ¾ inch.
White Oxford Shirt
Official Male HOSA Uniform
Official Female HOSA Uniform with knee–length skirt
BUSINESS ATTIRE
Females – Navy blue/black business suit or navy blue/black blazer with matching skirt/slacks with tailored white
blouse (white tailored or short-sleeve white jewel neckline shell), and closed-toe navy blue/black dress shoes (no
more than a 2-inch heel).
Males – Navy blue/black business suit or navy blue/black sport coat with matching slacks with white dress shirt
with tie and black dress shoes.
CLARIFICATION OF “PROPER BUSINESS ATTIRE”
• No denim clothing will be acceptable. Blue jean skirts and dresses are NOT acceptable.
• Jewelry should be kept to a minimum.
• Skirts must be knee-length. No miniskirts.
• Casual tank or tube tops, t-shirts, sweat pants/shirts, or tennis shoes are never acceptable.
• Clothing that reveals too much cleavage, your back, your chest, your stomach or your underwear is not
appropriate for HOSA members.
NJ HOSA members MUST dress in proper attire for the award ceremonies.
Students must remove all sweatshirts/non-professional items before going on stage.
NJ HOSA MEMBERS NOT ADHERING TO THE DRESS CODE WILL NOT BE PERMITTED ON STAGE.
Complete List of Competitive Events & Codes
Offered at Regional & State Conferences
PLEASE CHECK COMPETITIVE EVENT CODES CAREFULLY. All events and codes are in accordance
with National HOSA’s 2013-2014 New Competitive Events Handbook Section B. These codes must be
used for registration for the Regional, State, and National competitive events. Please refer to the
Regional and State Conference Guidelines for additional information.
NJ HOSA does not offer every competitive event offered by National HOSA.
Remember, each student can enter only one event at regional level.
If a student enters an event in Health Science, Health Professions, Emergency Preparedness or Leadership and is not a top 5 winner at the
Regional Conference, the student may enter a Recognition Event and/or Teamwork Event (HB, PP, CS, CD, BD, PA only) at the state level.
Secondary and Post-secondary students may compete in a competitive event in addition to a
Recognition Event at the state level.
For team events, one team per chapter per event.
COMPETITIVE EVENT
EVENT CODE
HEALTH SCIENCE EVENTS
1.
2.
3.
4.
5.
6.
7.
8
9.
10.
11.
12.
Dental Terminology
Medical Spelling
Medical Terminology
Medical Terminology/Abbreviations (Level 2) (NJ Event Only)
Medical Math
Medical Reading*
Knowledge Test – Pharmacology
Knowledge Test – Human Growth and Development
Knowledge Test – Medical Law and Ethics
Knowledge Test – Nutrition
Knowledge Test – Pathophysiology
Knowledge Test –Transcultural Health Care
DT
MS
MT
M2
MM
MR
KH
KG
KM
KN
KP
KT
HEALTH PROFESSIONS EVENTS
13.
14.
15.
16.
17.
18.
19.
20.
Biotechnology *
Clinical Nursing *
Dental Science
Home Health Aide *
Medical Assisting
Nursing Assisting
Personal Care (Level 2)
Sports Medicine *
BT
CN
DA
HH
MA
NA
PC
SM
(CONTINUED)
Complete List of Competitive Events & Codes
Regional & State Conferences
Page 2
COMPETITIVE EVENT
EVENT CODE
EMERGENCY PREPAREDNESS EVENTS
21.
22.
23.
CPR/First Aid (only (1) team per chapter)
EMT (only (1) team per chapter)
Life Support Skills (Level 2)
CP
EM
LS
LEADERSHIP EVENTS
24.
25.
26.
28.
29.
30.
31.
32.
33.
Extemporaneous Writing
Extemporaneous Health Poster
Healthy Lifestyle*
Interviewing Skills (Level 2)
Job Seeking Skills
Medical Photography *
Prepared Speaking
Researched Persuasive Speaking
Speaking Skills (Level 2)
EW
EH
HL
IS
JS
MP
PS
RS
SS
TEAMWORK EVENTS – ONLY (1) TEAM PER CHAPTER PER EVENT (State Level)
34.
35.
36.
37.
38.
39.
Biomedical Debate*
Health Career Display *
Creative Problem Solving *
HOSA Bowl *
Parliamentary Procedure *
Public Service Announcement *
BD
CD
CS
HB
PP
PA
RECOGNITION
40.
41.
42.
43.
46.
Barbara James Service Award *
HOSA Happenings
Health Care Issues Exam **
National Service Project *
Outstanding HOSA Chapter *
BJ
NL
HC
NS
OC
Post Secondary Members- No Post Secondary events are held at Regional Conferences.
*
**

These events are held at State and National Conferences only
These events are held at National Conference only
Please note all new/revised events in bold italics
C OMP E T IT IV E E V E NT S
U P DA T E 2013-14
J UL Y 2013
Event
Update
Barbara James
Service Award
Guideline updates to include:
•
•
•
•
Biomedical Debate
Tracking of volunteer hours through online process hosted by NobleHour
Chapter advisor verification of all community service hours
State and national recognition based on reports from the NobleHour database.
An application process will not be needed.
President’s Volunteer Service Award to be a local process.
2013-14 topic:
•
The U.S. Government is failing war injured service members.
Creative Problem
Solving
Guideline updates to include:
Dental Science
Guideline updates to include:
•
•
•
•
•
•
•
Eliminate judge questions
Change scheduling to every 11 minutes – leave presentation at 10 minutes
Delete: My Pocket Mentor
Add resource: Creative Thinkering: Putting Your Imagination to Work by
Michael Michalko
Deletion of the Procedure VB: Pouring an alginate impression with plaster
Addition of Procedure VII: Treating Contaminated Tray in the Sterilization Center
Addition of an anesthetic syringe step to Procedure I.
Dental Spelling
10% spelling to be added to the Dental Terminology test. Dental Spelling is retired.
Extemporaneous
Speaking
The event is retired.
Health Career
Display
Guideline updates to include:
HOSA Week
Add to OHC and retire from Recognition Events.
Knowledge Tests
New test – Transcultural Health Care
Medical Math
Guideline and process updates to include:
•
•
•
•
•
Event title change
Elimination of technology
Rating sheet - 55% presentation and 45% display
Change set up time to 15 minutes
At the national level, HOSA will provide a white display board (optional)
• Test plan revisions
• Tie-breaker change beginning with 2014 SLC test – 10 complex, multi-step
questions
• Beginning with NLC 2014, competitors will enter their responses on a grid, similar
to the process used for PSAT/SAT.
Page 1
Medical Photography
Delete CD-ROM submission requirement.
Medical Reading
Change to 50 multiple choice items and one (1) tie-breaker essay. Total time = 60
minutes.
Medical Reading
2013-14 Medical Reading Books
•
Fragile Beginnings: Discoveries and Triumphs in the Newborn ICU by Adam
Wolfberg MD
•
The Pact: Three Young Men Make a Promise and Fulfill a Dream by Sampson
Davis, George Jenkins, Rameck Hunt, and Lisa Frazier Page
•
Making Rounds with Oscar: The Extraordinary Gift of an Ordinary Cat
by David Dosa
•
What Ails the White House: An Introduction to the Medical History of the
American Presidency by Jay W. Murphy, MD
•
Lessons from the Mouse: A Guide for Applying Disney World's Secrets of
Success to Your Organization, Your Career, and Your Life by Dennis Snow
National Recognition
Portfolio
Retire from Recognition Events.
Outstanding HOSA
Chapter
Editorial modifications based on feedback from HOSA members and advisors for
clarification.
Personal Care
Remove Procedure III – Occupied bed
Prepared Speaking
and Speaking Skills
2013-14 topic:
• The Future Starts Now
Public Health
Guideline updates to include:
•
•
•
Change to 2-6 team members
Change Round One presentation to four minutes and stress that the
purpose/format should be similar to a movie trailer with the intent that the Round
One presentation will entice the judges to want to see the full 10 minute
presentation.
Change Round 2 timing – 7 minutes to set up and 3 to break down.
Public Service
Announcement
2013-14 topic:
Public Service
Announcement
YouTube has been added as an option for airing the PSA.
Researched
Persuasive Speaking
2013-14 topics:
Skill events
•
Child Hunger Ends Here: Educating Your Community on How to Prevent
Child Hunger
•
•
Vitamin Supplements: Hype or Help?
Obesity: Disease or Choice?
•
•
All skill procedures realigned to test resource.
Points aligned for consistency among skill events.
Page 2
Competitive Event Topics
2013-14
2013-14 National Theme:
"HOSA: The Future Starts Now!”
Public Health
2013-14 topic is:
• Open Pandora’s Box: Start the Conversation about Community
Mental Health
Today, the phrase "to open Pandora's box" means to perform an action that may
seem small or innocuous, but that turns out to have significant and far-reaching
consequences.
The event will focus on educating the public about mental health in an effort to
remove the stigma that currently prevents some people from utilizing available
resources. Mental wellness is a public health issue, and HOSA members can
start a conversation about mental health issues, and how mental illness can be
recognized and treated.
Prepared Speaking
The 2013-14 speech topic is:
and Speaking Skills
"The Future Starts Now”
Extemporaneous
Writing
This can be any topic related to Health Science Education or HOSA, such as:
Extemporaneous
Health Poster
Topics will be related to HOSA or Health Science curriculum competencies.
Support documentation (articles, pamphlets, etc.) may be provided. For example:
•
•
•
•
Researched
Persuasive
Speaking
Creative Problem
Solving
Biomedical
Debate
HOSA: A Contributing Member of the Healthcare Community
o How does HOSA contribute to the healthcare community?
o What types of services does HOSA provide?
o What are the benefits to the healthcare community?
o What are the benefits to HOSA members?
Eating Right
Tips for Skin Cancer Prevention
The Benefits of HOSA Membership
The 2013-14 topics are:
•
Vitamin Supplements: Hype or Help?
•
Obesity: Disease or Choice?
The secret topic requires the team to solve a problem. The problem may be
related to health care or HOSA. Generally, the problem is complex, involving
many factors with no clear right or wrong answer. Supportive material is provided.
2013-14 topic is:
•
The U.S. Government is failing war injured service
members
The multiple choice questions on the Round One test will assess knowledge of
the topic.
Parliamentary
Procedure
The event guidelines contain a sample problem that includes one or two main
motions, with four or five other types of motions to be applied to the main motion
in the course of the meeting.
Forensic Medicine
The event guidelines contain a sample problem. Typically, the problem includes a
crime scene or description of the events leading to the death of a victim(s), and
additional documentation which generally includes an autopsy.
Public Service
Announcement
Medical Reading
2013-14 topic is:
•
Child Hunger Ends Here: Educating Your Community on How to
Prevent Child Hunger
Ten multiple choice will come from each of the following five books. The test will
also contain one tiebreaker essay.
 Fragile Beginnings: Discoveries and Triumphs in the Newborn ICU by
Adam Wolfberg, MD
 The Pact: Three Young Men Make a Promise and Fulfill a Dream by
Sampson Davis, George Jenkins, Rameck Hunt, and Lisa Frazier Page
 Making Rounds with Oscar: The Extraordinary Gift of an Ordinary Cat by
David Dosa
 What Ails the White House: An Introduction to the Medical History of the
American Presidency by Jay W. Murphy, MD
 Lessons From the Mouse: A Guide For Applying Disney World’s Secrets of
Success to Your Organization, Your Career, and Your Life by Dennis Snow
Skill Events
National Service
Project
Each skill event with procedures is written up as a scenario that requires the
competitor to demonstrate 1-3 skills (procedures) as listed in the event guidelines
as part of a potential "situation" in which a health care worker might actually
perform the skill(s). The competitor performs the procedures of the event and is
evaluated by a judge or judges.
Cystic Fibrosis Foundation
www.cff.org
For more information on these and other HOSA Competitive Events, read Section B of HOSA Handbook Competitive Events Guidelines, or ask your HOSA Advisor.
REGIONAL AND STATE
COMPETITIVE EVENTS
NJ HOSA Regional School Assignments
Schools assigned to Northern Regional Conference
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Academies @ Englewood
Bergen County Academy
Essex County Vocational School
HARP Academy
Hudson County Vocational Technical School
Hunterdon County Polytech
Mary Help of Christians Academy
Middlesex County Academy/Woodbridge
Middlesex County Academy/Piscataway
Middlesex County Vo-Tech/ East Brunswick
Middlesex County Vo-Tech/ New Brunswick
Morris County Vocational School
Newark Public Schools
Orange High School
Passaic County Technical Institute
Paterson Public Schools
Plainfield High School
Somerset County Vocational Technical High School
Union City Career Academy
Union City High School
Union County Vo-Tech
Schools assigned to Southern Regional Conference
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•
•
Academy of Health Sciences and Medicine-ACIT
Bridgeton High School
Burlington County Institute of Technology/Westampton Campus
Burlington County Institute of Technology/Medford Campuses
Camden County Technical School/Sicklerville
Camden County Technical School/Pennsauken
Cape May County Vocational-Technical School
Cumberland County Tech Ed Center
Gloucester County Institute of Technology
Mercer Co. Voc-Tech/Assunpink
Mercer Co. Voc-Tech/Sypek
Millville Senior High School
Monmouth County Academy of Allied Health & Science
Monmouth County Career Center
Monmouth Co. VTS/Hazlet
Monmouth Co. VTS/Keyport
Monmouth Co. VTS/Long Branch
Monmouth Co. VTS/Middletown
Monmouth Co. VTS/Neptune
Ocean County Vocational School
Pemberton High School
Salem Co. Vocational School
Vineland High School
Regional Conference Competitive Events
PLEASE CHECK COMPETITIVE EVENT CODES CAREFULLY. The events and codes are in accordance with
National HOSA’s 2013-2014 New Competitive Events Handbook Section B. These codes must be used
for registration for the Regional, State and National competitive events.
COMPETITIVE EVENT
EVENT CODE
HEALTH SCIENCE EVENTS
Dental Terminology
Medical Spelling
Medical Terminology
Medical Math
Medical Terminology/Abbreviations (Level 2) (NJ Event Only)
Knowledge Test – Human Growth and Development
Knowledge Test – Medical Law and Ethics
Knowledge Test – Nutrition
Knowledge Test – Pathophysiology
Knowledge Test – Pharmacology
DT
MS
MT
MM
M2
KG
KM
KN
KP
KH
Knowledge Test –Transcultural Health Care
KT
HEALTH PROFESSIONS EVENT
Dental Science
Medical Assisting
Nursing Assisting
*Personal Care (Level 2)
DA
MA
NA
PC
EMERGENCY PREPAREDNESS EVENTS
CPR/First Aid (only (1) team per chapter)
EMT (only (1) team per chapter)
*Life Support Skills (Level 2)
CP
EM
LS
LEADERSHIP EVENTS
Extemporaneous Health Poster
Extemporaneous Writing
Interviewing Skills (Level 2)
Job Seeking Skills
Prepared Speaking
Researched Persuasive Speaking
*Speaking Skills (Level 2)
EH
EW
IS
JS
PS
RS
SS
*All Level 2 events require a Student Eligibility form.
Please note that NJ HOSA does not offer every competitive event offered by National HOSA.
Information for each competitive event can be found on the NJ HOSA website: http://www.njhosa.org
and National HOSA web site: http://www.hosa.org/natorg/sectb/index.html.
2014 STATE CONFERENCE
COMPETITIVE EVENTS SCHEDULE
Saturday
Sunday
Leadership Events
EH
EW
HL
JS
MP
PS
RS
Teamwork Events
HB
PP
CS
CD
BD
PA
Recognition
BJ
NL
OC
NS
Health Science Events
DT
MS
MT
M2
MM
MR
KN
KP
KM
KH
KG
KT
Health Professions Events
MA
DA
HH
NA
PC
BT
CN
SM
Emergency Preparedness Events
CP
EM
LS
Level 2 -- Leadership Events
IS
SS
Scholarship Interviews
State Leadership Conference Competitive Events
PLEASE CHECK COMPETITIVE EVENT CODES CAREFULLY. The events and codes are in accordance
with National HOSA’s 2013-2014 New Competitive Events Handbook Section B. These codes must
be used for registration for the Regional, State, and National competitive events.
COMPETITIVE EVENT
EVENT CODE
HEALTH SCIENCE EVENTS
Dental Terminology
Medical Spelling
Medical Terminology
Medical Terminology/Abbreviations (Level 2) (NJ Event Only)
Medical Math
Medical Reading
Knowledge Test – Human Growth and Development
Knowledge Test – Medical Law and Ethics
Knowledge Test – Nutrition
Knowledge Test – Pathophysiology
Knowledge Test – Pharmacology
Knowledge Test – Transcultural Health Care
DT
MS
MT
M2
MM
MR
KG
KM
KN
KP
KH
KH
HEALTH PROFESSIONS EVENTS
Biotechnology
Clinical Nursing
Dental Science
Home Health Aide
Medical Assisting
Nursing Assisting
Personal Care (Level 2)
Sports Medicine
BT
CN
DA
HH
MA
NA
PC
SM
EMERGENCY PREPAREDNESS EVENTS
CPR/First Aid (only (1) team per chapter)
EMT (only (1) team per chapter)
Life Support Skills (Level 2)
CP
EM
LS
(Continued)
State Leadership Conference Competitive Events
Page 2
COMPETITIVE EVENT
EVENT CODE
LEADERSHIP EVENTS
Extemporaneous Writing
Extemporaneous Health Poster
Healthy Lifestyle
Interviewing Skills (Level 2)
Job Seeking Skills
Medical Photography
Prepared Speaking
Researched Persuasive Speaking
Speaking Skills (Level 2)
EW
EH
HL
IS
JS
MP
PS
RS
SS
TEAMWORK EVENTS – ONLY (1) TEAM PER CHAPTER PER EVENT
 It is recommended to staff team with the maximum number to ensure you will
have enough team members the day of competition. There are no substitutions.
Biomedical Debate – Three (3) to four (4) competitors per team
Health Career Display – Two (2) competitors per team
Creative Problem Solving – Three (3) to four (4) competitors per team
HOSA Bowl – Three (3) to four (4) competitors per team
Parliamentary Procedure – Five (5) to eight (8) competitors per team
Public Service Announcement – Three (3) to six (6) competitors per team
BD
CD
CS
HB
PP
PA
RECOGNITION EVENTS
Barbara James Service Award
HOSA Happenings
National Service Project
Outstanding HOSA Chapter
BJ
NL
NS
OC
NJ HOSA Scholarship
Scholarship application can be found in the Competitive Events Guide and on www.njhosa.org.
Please note that NJ HOSA does not offer every competitive event offered by National HOSA.
Information for each competitive event can be found on the NJ HOSA website: http://www.njhosa.org
and National HOSA web site: http://www.hosa.org/natorg/sectb/index.html.
SCHOLARSHIP APPLICATION
AND
GENERAL FORMS
SCHOLARSHIP APPLICATION
The State Association of New Jersey HOSA has instituted educational scholarships. The purpose
is to help further the education of worthy members of New Jersey HOSA. Applications and
supporting materials will be reviewed and rated by a committee established by the NJ HOSA
State Advisor.
This application is available for download at www.njhosa.org.
Please see NJ HOSA Calendar Application Deadline Date. Send all applications and required
documentation to:
Antoinette M. Fugee
NJ HOSA Program Director/State Advisor
Gloucester County College
1492 Tanyard Road
Sewell, NJ 08080
NOTE: It is the responsibility of the scholarship winner to complete the form given to them at
the awards ceremony and return it to the NJ HOSA State Advisor.
The number of scholarships and amount awarded may vary each year depending on available
funds.
1
Revised 10/2013
SCHOLARSHIP APPLICATION
CRITERIA
The following criteria are the same for all scholarships:
1.
Secondary students should be completing their senior year in high school and contemplating
post-secondary education.
2.
Post-secondary students should be completing their program and contemplating further
education.
3.
Be an active member of New Jersey and National HOSA.
4.
Be involved in community service.
5.
Demonstrate outstanding qualities of character and leadership.
6.
Continuing education in a health related field.
7.
Submit an official transcript and verification of grades from the school's guidance department.
8.
Submit an essay that covers the following points:
9.
a.
Why you chose or are choosing a health care field.
b.
An indication of your need for this scholarship.
c.
Your interests, hobbies, abilities, etc.
d.
How you feel HOSA activities have helped you.
e.
Community service activities.
f.
Anything else of interest about yourself that may support your application.
Submit three (3) recommendations:
One (1) from your advisor
Two (2) from other sources
i.e. Guidance counselor, Teacher ( other than your advisor ), Principal, Employer, or Other
No references may be from family members.
10.
Provide proof of application to or acceptance into an appropriate program.
11.
Participate in a scholarship interview.
12.
The scholarship committee relies on the application and materials provided in the application
packet, as well as the interview.
13.
A parent or guardian must sign the application (if student is under 18 years of age).
2
Revised 10/2013
SCHOLARSHIP APPLICATION
STUDENT WORKSHEET
FOR STUDENT USE ONLY
(Do not include worksheet in application submission)
All the information listed must be included in your application packet:
Check off
Scholarship Data Sheet
________
Application
________
Personal Essay
________
Official Transcript & Grade Verification
________
(3) Letters of Recommendation
________
Proof of Application or Acceptance
________
Proper Signatures
________
Participation in Scholarship Interviews
________
*If your application packet is incomplete, you will not be considered for a scholarship award.
3
Revised 10/2013
SCHOLARSHIP APPLICATION
Please read the application carefully and answer all questions. All the information given in the
application, including academic performance records, are kept strictly confidential. Application must be
signed and completed in its entirety to be considered for award by NJHOSA.
TYPE THE FOLLOWING INFORMATION:
Academic Year: ______ to ______
Applicant’s Name:
Date of Application:__________________
________________________________________________________
Home Address: ________________________________________________________________
(Street Address/Apt #)
___________________________________________________________
(City)
(State)
(Zip)
Home Phone: (_____)__________________________________________________________
Date of Birth: ____________________________Social Security #:______-______-________
School:
____________________________Graduation Date:______________________
Program in which you are enrolled:______________________________________________________
College or Institutions applied to:
First choice
___________________________Accepted____ Rejected____ Have not heard____
Second choice ___________________________Accepted____ Rejected____ Have not heard____
Third choice
___________________________Accepted____ Rejected____ Have not heard____
If you have been accepted, complete the information for the school that you will be attending in the
coming year.
School Name: ________________________________________________________________________
Address:
________________________________________________________________________
(Street Address/Apt #)
________________________________________________________________________
(City)
(State)
(Zip)
Prospective Major: ___________________________________________________________________
Career Choice:____________________________________________________________________
4
Revised 10/2013
SCHOLARSHIP APPLICATION
SCHOLARSHIP AND FINANCIAL AID APPLIED FOR:
List all other scholarships/financial aid applied for and indicate if received below:
1.__________________________________
3.___________________________________
2.__________________________________
4.___________________________________
HOSA INFORMATION
Name of Local Chapter Advisor: _________________________________________________________
Number of years in HOSA:
_________________________________________________________
Offices held in HOSA:
_________________________________________________________
List the HOSA activities in which you have been involved:
1.___________________________________ 4.____________________________________
2.___________________________________ 5.____________________________________
3.___________________________________ 6.____________________________________
(You may give more details on a separate sheet)
HOSA Competitions
List the competitive events you have entered
1.___________________________________ 4.____________________________________
2.___________________________________ 5.____________________________________
3.___________________________________ 6.____________________________________
HOSA Awards and Honors
1.___________________________________ 4.____________________________________
2.___________________________________ 5.____________________________________
3.___________________________________ 6.____________________________________
5
Revised 10/2013
SCHOLARSHIP APPLICATION
Other Activities (School, Community or Social)
1.__________________________________
3.___________________________________
2.__________________________________
4.___________________________________
Offices held in other organizations
___________________________________
____________________________________
Employment or positions held while enrolled in the Health Occupations Education Program:
Employer:
________________________________________________________________
Supervisor:
________________________________________________________________
Job Title:
________________________________________________________________
Dates:
________________________________________________________________
Employer:
________________________________________________________________
Supervisor:
________________________________________________________________
Job Title:
________________________________________________________________
Dates:
________________________________________________________________
I attest that all the information in this application is true to the best of my knowledge.
Signature of Applicant___________________________________ Date________________________
Signature of Parent/Guardian______________________________ Date________________________
6
Revised 10/2013
STATE OFFICER CANDIDATE PROCEDURES
SECONDARY
There is a maximum of 5 students from each school permitted to run for office.
The selection process of the 5 candidates will be determined by the chapter school.
The chapter advisor will be responsible for submitting the selected applications to the NJ HOSA Office
by the application deadline on the 2013-2014 NJ HOSA Calendar.
1.
2.
Students are to complete the state officer application and an agreement with the required
signatures.
Submit your application for one of the following offices:
(A description of each office’s duties and responsibilities can be found on page 4 of this application.)
President
Vice President
Secretary/Treasurer
Member-at-Large
Parliamentarian
Historian/Reporter
Northern Region Vice President
Southern Region Vice President
3.
Students are to:
(a) type a two hundred word essay on the topic: "HOSA – What it means to me and
what contributions I expect to make to the state organization."
(b) type ten (10) brief facts about the HOSA organization.
(c) identify and define five (5) parliamentary terms. (Please type.)
(d) state and define five (5) motions as described in Roberts Rules of Order, Newly
Revised Edition. (Please type.)
4.
Completed application and Items 3 (a), (b), (c) and (d) are to be submitted to the NJ HOSA
office by the deadline date on the calendar.
5.
All nominees will be required to attend the February Executive Council Meeting, where they
will take a State Officer test and be interviewed. Please bring a pad and pen to take meeting
minutes during the council session.
6.
If you have any questions, please contact the NJ HOSA office.
7.
Each candidate will give a campaign speech not to exceed two minutes during the NJ State
Conference opening ceremony on Saturday and Sunday. Voting will follow.
8.
Campaign materials cannot be posted at the election site. Hand-outs and flyers may be
given to voting delegates attending the conference, but may not be found throughout the
area. If you have any questions, contact the NJ HOSA office.
1
10/2013
2013-2014 State Officer Candidate Application
Name__________________________________________
Date of Application________________________
Candidacy Position: _____________________________
(Please Type All Information)
Grad Level______________________________
Chapter Number___________________________
Home Address_________________________________
School Phone_____________________________
City_____________________State_______Zip_________
Home Phone_____________________________
Grade Point Average____________________________
E-mail____________________________________
HOSA Offices Held (State and Local):_____________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
HOSA Honor or
Awards:________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Membership in Other
Organizations:__________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Office(s) Held in Other
Organizations:__________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Other
Activities:_______________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Special Skills:__________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
2
10/2013
New Jersey HOSA Officer Candidate Agreement
Name_________________________________________
Candidacy Position: _____________________
Date_____________________________
Chapter Number and School_______________________________________________________________
1) HOSA State Officer Candidates must conduct themselves in a mature manner at all times. State Officers represent
New Jersey HOSA and are expected to wear proper HOSA attire at all functions.
2) Great care should be taken in the selection of State Officers. An officer must be neat, honest, intelligent and
responsible, with a well-developed sense of right and wrong and the willingness to maintain the integrity of HOSA
and their office. They must have the fortitude to carry out all obligations even when alone.
3) A candidate for State Office must represent NJ HOSA.
4) If elected, the student officer candidate must exhibit professional behavior and abide by the HOSA Code of
Conduct.
5) It is imperative that all candidates be on time for all appointments and will participate in all activities and
commitments.
6) A New Jersey HOSA State Officer sets an example for others. They must act in such a way as to bring credit to
HOSA, the chapter and advisor that they represent. This applies to the use of alcohol and drugs; their use is strictly
forbidden.
7) State Officers must attend all planned activities. Each Chapter advisor or (in an emergency) a qualified
representative will chaperone their student (State Officer) to all activities. The state officers MUST attend the
State Officer Leadership Training Session, Generation Next Conference, ALL executive council meetings and their
regional and state conferences.
a. State Executive Council Meetings - scheduled one day every month. Officers are only permitted to miss one
executive meeting during their term and must provide written documentation as to the extenuating circumstances
of their absence. The school administration is responsible to ensure that the candidate(s) has a means of
transportation for all Executive Council Meetings.
b. State Officer Leadership Training Session - held last week in August, the training can be a one or two-day
session with a possible overnight stay. No student will be permitted to serve as an officer if they do not attend this
training session.
8) The school administration must be made aware of the State Officer Candidate's interest in running for a position
and be supportive of the student's activities and required travel. The school administration is responsible to ensure
that the candidate(s) has a means of transportation for all Executive Council Meetings and a chaperone.
If you are willing to abide by the above statements and believe in the goals of HOSA, sign below indicating your
agreement to conduct yourself as described above. Please secure the required signatures as indicated below.
____________________________________ __
Student Signature
_____________________________________________
Chapter Advisor
______________________________________
_____________________________________________
Parent/Guardian Signature
(If under age 18)
School Principal or Superintendent Signature
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10/2013
DUTIES AND RESPONSIBILITIES FOR
NJ HOSA STATE OFFICER EXECUTIVE COUNCIL
ALL EXECUTIVE COUNCIL MEMBERS
All NJ HOSA Executive Council members must attend monthly HOSA meetings. Council members
must also represent the HOSA membership by attending the Fall Leadership Conference, Regional
Conference, State Conference and Generation Next Conference. Please refer to NJ HOSA calendar
for dates and times. Proper HOSA attire is mandatory for above mentioned meetings and
conferences.
PRESIDENT
The President's position is one of organization and leadership. It is the president's responsibility to
see that the organization meets the established goals. Listed are some duties of the president.
1. Know the group and their abilities. Involve as many members in various activities as possible.
2. Keep the organization moving in an enthusiastic manner, encouraging others to become
interested.
3. Coordinate efforts by keeping in touch with all officers, members and advisors.
4. Preside over and conduct meetings according to parliamentary procedure.
5. Keep members, officers and advisors on the subject and within time limits at all meetings.
6. Represent the organization at special functions and events. The president should represent
the group by speaking at various functions when requested, always portraying the
thoughts of the membership, not the thoughts of the officer team.
7. Call special meetings if necessary.
8. Become the link between the state officer team, the NJ HOSA State Advisor and the Department
of Education. The President represents NJ HOSA at VSO meetings and any other state meetings
throughout the year.
9. Assist in the preparation of the meeting agenda.
10. Submit state officer reports as necessary.
11. Complete other duties as deemed necessary by the NJ HOSA State Advisor, VSO and other
requested state meetings.
4
10/2013
STATE VICE PRESIDENT
The Vice President's responsibilities are to assist the president whenever needed, be ready to take
over for the president when necessary, oversee committees and provide assistance when needed.
Listed are some duties of the vice president.
1. Assist with planning and executing regional and state conference.
2. Provide assistance to the local HOSA chapters in the state.
3. Complete other duties as deemed necessary by the NJ HOSA State Advisor.
4. Submit state officer reports as necessary
REGIONAL AND POST-SECONDARY VICE PRESIDENTS
The Regional and Post-Secondary Vice Presidents' responsibilities are to keep communication open
within their region. To keep the president and executive council aware of HOSA activities within
the region. Listed are some duties of Regional and Post Secondary Vice Presidents.
1. Assist in planning and executing regional activities and conferences.
2. Provide assistance to the local HOSA chapters in the state.
3. Keep open communications between regions.
4. Plan new activities for regions.
5. Submit regional activities to the historian reporter.
6. Complete other duties as deemed necessary by the NJ HOSA State Advisor.
7. Submit state officer reports as necessary.
SECRETARY /TREASURER
A Secretary/Treasurer should be aware of all chapter, organization and committee actions.
Listed are some duties of recording/corresponding secretary/treasurer.
1. Prepare and submit all minutes of the meetings ten days after the schedule meeting date to
NJ State HOSA Advisor.
2. Prepare official correspondences for NJ HOSA, including invitations, letters, thank-yous, etc.
3. Keep a notebook of all minutes and letters sent to NJ State HOSA.
4. Keep an accurate record of all financial reports.
5. All letters sent to a local chapter, state department, or any other organization must be copied to
the NJ HOSA office.
5
10/2013
HISTORIAN/REPORTER
The Historian/Reporter has the responsibility to inform the membership about NJ HOSA activities.
Listed are some duties of the Historian/Reporter:
1. Submit articles/pictures to National HOSA for publication.
2. Take pictures of events during the year.
3. Prepare a state newsletter for distribution to local chapters, at least two times a year.
4. Submit state officer reports as necessary.
PARLIAMENTARIAN
It is the Parliamentarian's responsibility to keep meetings on task by using parliamentary
procedure. Listed are some duties of the parliamentarian.
1. Answer questions about the correct use of parliamentary procedure.
2. Have a copy of Roberts Rules of Order, Newly Revised, at all meetings.
3. Work closely with other officers to ensure that meetings are conducted in an organized
manner.
4. Protect the rights of each individual.
5. Make sure that the will of the majority is carried out and the rights of the minority are
preserved.
MEMBER-AT-LARGE
It is the responsibility of the Member-at-Large to act as a voice for all members of NJ HOSA. It shall
also be his/her duty to serve on special committees as directed by the President. Listed are some
duties of the Member-at-Large.
1. Contact chapters throughout the state to foster open communications.
2. Establish a smooth working relationship between secondary and post-secondary divisions.
3. Notify the Executive Council of any problems or concerns voiced by members throughout
the state.
4. Complete other duties as deemed necessary by the NJ HOSA State Advisor.
5. Submit state officer reports as necessary.
6
10/2013
STATE OFFICER ELECTIONS
Campaign Information and Guidelines
Elections will be held at the New Jersey NJ HOSA State Leadership Conference.
All candidates will be provided with a six-foot table with blue tablecloth. Election
Campaigning will be allowed at assigned tables only.
No damage may be caused to conference property or the property of others as a
result of campaigning. No materials of any kind are to be affixed in any way to
property or any property in the vicinity.
Each candidate and his/her Chapter Advisor are responsible for disposing of any
campaign materials at the end of each day.
Each candidate will be expected to attend both State Conference days in order to
be introduced to all of the voting delegates and present a brief speech (maximum 2
minutes). The topic for each candidate's speech will be “This is who I am; this is a
description of me; and what I will do for NJ HOSA if elected.”
NJ HOSA STATE OFFICER ELECTIONS
Campaign Information and Guidelines
Rules to remember:
1. All Candidates must be dressed in Official HOSA Uniform or Business Attire.
2. There is to be no campaigning at any location other than the designated
campaign table.
3. Each State Officer Candidate must compose a goal statement/fact sheet. This
sheet may be a maximum of two sides of one 8 ½ " x 11" sheet of paper. The
State Officer Candidate’s must submit a copy of the sheet and any slogan to be
used during the campaign to the NJHOSA office before the state conference for
prior approval. It is important that all candidates run a positive campaign. No
derogatory statements or negative campaign materials will be tolerated.
4. Each candidate will be assigned a campaign table for the first and second day
of the conference.
5. The candidate may place one sign on his/her campaign table. The maximum
dimensions are: HEIGHT: 3 feet WIDTH: 4 feet DEPTH: 2 feet.
6. No materials will be provided. (i.e. scissors, tape, tacks, easels, etc…)
7. THE CANDIDATE MUST HAVE SOMEONE ASSIGNED TO MAN THIS
TABLE SATURDAY AND SUNDAY FROM 10 A.M. TO 1 P.M. WHENEVER
HE/SHE CANNOT BE PRESENT, E.G. PARTICIPATING IN COMPETITIVE
EVENT.
8. The candidate may discuss goals and plans for the year at the table and hand
out his/her goal/statement fact sheets.
9. Election campaign items such as pins or candy may be distributed at his/her
assigned campaign table. Candidates and their representative must remain
behind table when campaigning.
10. NO STATE OFFICER CAMPAIGNING WILL BE PERMITTED PRIOR TO THE
STATE LEADERSHIP CONFERENCE.
11. It is the responsibility of each candidate to see that ALL campaign materials are
picked up and removed from the conference facility.
12. All chapters are expected to encourage and observe good taste in the
promotion of their candidates. Because of the "public eye" focused on this
event annually, it is absolutely necessary that delegates reflect the conduct
expected and desired in "putting our best foot forward."
Any violation of the above requirements, as determined by the State Advisor,
will result in the disqualification of the officer candidate.
HELPFUL CAMPAIGN HINTS
Listed below are a few commonly asked questions for state officer candidates. We
have provided some possible answers to these questions. The best hint that we
can give you is to remember that the voting delegates are looking for a candidate
with strong goals and the self-motivation to achieve those goals. They also want
someone who can identify with the most NJ HOSA members. Someone who is a
good public speaker and is natural and sincere in the way they conduct
themselves.
What qualities does a state officer need?
•
•
•
•
•
•
•
•
The ability to speak comfortably and effectively to any audience
Strong goals for NJ HOSA
Enthusiasm for themselves and NJ HOSA
Motivation to achieve goals
Self-confidence
Good communication skills, both written and verbal
A professional presence
The understanding to help others believe in themselves and accomplish their
goals
What does a successful state officer campaign consist of?
•
•
•
•
•
•
•
Strong goals
Effective communications with all NJ HOSA members
Visibility to all members
A strong theme, having one slogan and color scheme
Strong support from your local chapter
Detailed prior planning, planning ahead will get best prices on campaign
material
The availability of a handout with your goals on them
Code of Conduct/Photo Release Form
A Code of Conduct/Photo Release for Members Attending any HOSA Events: Local, Regional, State or National
NJ HOSA Members are expected to abide by the rules and regulations in order to be a good representative of their Local,
State, and National Chapters. All children, students, and adults who attend any NJ HOSA Conference require this form. No
conference attendee is allowed to participate unless NJ HOSA receives this form. Parents and Chapter Advisors: Please
make a copy of this completed form for your records.
(PLEASE PRINT)
Student Name:_______________________________________
Home Address:____________________________________ City/State/Zip:______________________
Home Phone:_________________________________
School: _____________________________________
Chapter Advisor:_____________________________________ Chapter Number: ___________
1. “I am expected to be considerate of others and their privacy at all times.”
2. “I am expected to attend all business meetings, interest sessions and other scheduled activities.”
3. “I will attend all meetings on time.”
4. “I will attend all meals.”
5. “I will fraternize with people from the HOSA conference ONLY.”
6. “I am not to leave the hotel/school under any conditions without the advisor's approval.”
7. “I will report any accidents, injuries or illnesses to my advisor immediately.”
8. “I will observe schedules.”
9. “I will not damage conference property. I am responsible for damage, stealing, or vandalism. I/my
parents will be expected to pay for damages.”
10. “I will not purchase, sell, or use any alcohol, drugs, or narcotics during any HOSA activity.”
11. “I will observe smoking regulations.”
12. “I permit NJ HOSA to use video footage and photographs of me that may include name and school (if
student is under the age of 18: my child) for publicity that might include but is not limited to: website,
social networking sites, PowerPoint presentations, promotional videos, flyers and/or news
publications.”
“I understand that if I violate this contract, I will be required to have a conference with my State and Local Advisors and
will be subject to disciplinary action.”
______________________________________________
___________________________
Signature of parent or guardian (if student is under the age of 18)
______________________________________________
___________________________
Participant’s Signature
______________________________________________
Date
Date
___________________________
Chapter Advisor’s Signature
A COPY OF THIS FORM MUST BE KEPT BY THE CHAPTER ADVISORS AT THE CONFERENCE.
Date
Responsibilities for Conducting Off-Campus Events for the HOSA Program
This form contains statements, which clearly delineate the responsibilities of school districts, which participate in
NJ HOSA events. Please read the form carefully and fill in the information requested in the spaces provided.
Finally, sign the form and return to:
Antoinette M. Fugee, NJ HOSA
Gloucester County College
1492 Tanyard Road
Sewell, NJ 08080
FAX: 856-415-7974
Role & Responsibility of NJ HOSA
The NJ HOSA state advisor assumes the role of event manager at a number of NJ HOSA student activities and is
responsible for ensuring that the materials, facilities, equipment and schedules necessary to meet the event’s
programmatic needs are provided. In accordance with New Jersey law, the NJ HOSA state advisor is not
responsible for transporting, chaperoning, or supervising students during a school district’s off-campus events.
Responsibilities of Participating School Districts
School districts which send students to participate in NJ HOSA managed events assume full responsibility for
student behavior, supervision and transportation. A school participates in these events as part of an approved
education program for its students.
New Jersey State law requires that student conduct is governed by the full force of a school district’s rules and
policies while the student is participating in school-sponsored events and activities on or off-campus. School
district employees who serve as official chaperones during off-campus events are legally responsible for the
conduct of the students. A participating school district’s policies governing student conduct and discipline during
on-campus activities shall also govern student conduct and discipline during HOSA off-campus events. In the
event that off-campus student conduct results in harm to self, others, or property, the law states that the student,
student’s parents or guardians, and the school district will be legally responsible for the damages.
HOSA Chapter Advisors are responsible for their student’s Delegate Conduct Practices and Procedures Form and
Parent Permission/Emergency Form. These forms are to be kept by the advisor during his/her stay at the
conference.
School____________________________________________________Date_______________
Teacher/Coordinator____________________________________________________________
Print Name
Signature
Principal_____________________________________________________________________
Print Name
Signature
In the event that we need to contact an administrator from your school district during a NJ HOSA
student activity, please submit the following information:
Contact Name:______________________________________________________________________
Telephone Number During School Hours___________________________________________________
Telephone Number After School Hours____________________________________________________
Please return by deadline on calendar.
Medical Release Form
Student Name________________________________________ NJ HOSA Chapter Number:________________
__________________________________________________________________________________________
Street
Age__________
City
State
Zip
Home Phone____________________
Parents' Name___________________________________________________________________________
__________________________________________________________________________________________
Street
City
State
Emergency Information:
On Medication
Allergies
Medical Restrictions
If you answered yes to any of the above, please explain:
Zip
Yes
____
____
____
No
____
____
____
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
Medical Insurance Information
Insurance Carrier________________________________________________________
Name
Phone
Policy and Group Number_______________________________________________________________
Emergency Contacts:
1._______________________________
__________________
Name
__________
Relationship to Student
2._______________________________
__________________
Name
Phone
__________
Relationship to Student
Phone
____________________________________________________________________________________
Family Doctor Name
Address
Phone
In the event of an accident or illness:
I do____do not____authorize the advisor to secure the services of a physician and/or hospital.
I will____will not____incur the expenses for the necessary services.
I on behalf of______________________________do absolve and release school officials, the chapter advisor, and assigned State HOSA
staff from any claims for personal injuries, which might be sustained while he/she is en route to and from or during the
sponsored activity.
_________________________________________________
Parent's/Guardian Signature
________________________
Date
If over age 18_______________________________________
Student's Signature
Advisors: Please bring this form with you to every HOSA event.
2013-2014
HONORARY LIFETIME MEMBER
NOMINATION FORM
This shall be a person who has made a significant contribution to the New Jersey Association of
HOSA.
Please include in your nomination narrative the following data:
A. Significant contributions to NJ HOSA at:
• the local level
• the regional level
• the state level
B. Types of activities that have influenced the advancement of HOSA.
C. Any special projects the nominee has been involved in.
ALL NOMINATION FORMS ARE TO BE MAILED TO STATE HOSA ADVISOR AND MUST BE RECEIVED BY
THE NJ HOSA CALENDAR DEADLINE. SEND TO:
Antoinette Fugee, State Advisor
NJ HOSA
Gloucester County College
1492 Tanyard Road
Sewell, NJ 08080
NAME OF CANDIDATE________________________________________________ Chapter Number __________
ADDRESS______________________________________________________________
____________________________________________________________________
PHONE_________________________________________________________________
SCHOOL_______________________________________________________________
HEALTH SCIENCE PROGRAM/CLASS TAUGHT_________________________________________________
PERSON NOMINATING__________________________________________________
RELATIONSHIP TO CANDIDATE__________________________________________
HAVE KNOWN CANDIDATE___________YEARS
PLEASE ATTACH NOMINATION NARRATIVE TO THIS FORM. Include contributions at local, state and national level –
activities that have influenced the advancement of HOSA and special projects in which the nominee has been involved.
NJ HOSA BYLAWS
AND
History of HOSA
Association
Bylaws/Constitution of The New Jersey HOSA – Future Health Professionals
ARTICLE I.
Name
The name of the organization shall be NEW JERSEY ASSOCIATION HEALTH
OCCUPATIONS STUDENTS OF AMERICA. However, the acronym “NJ HOSA”
may be used to designate the organization.
ARTICLE II.
Object
The primary objective of NJ HOSA, organized as a non-profit organization, is to
serve the needs of its members in the following ways:
A.
To foster programs and activities which will develop:
1. Physical, mental, and social well-being of the individual
2. Leadership, character, and citizenship
3. Ethical practices and respect for the dignity of work;
B.
To encourage self-actualization of each member which will contribute
to meeting the individual’s psychological, social, spiritual, and
economic needs;
C.
To build the confidence of students in themselves and their work by
learning to assume responsibilities and by developing personal and
occupational competencies and social skills which lead to realistic
choices of careers and successful employment in the field of health;
D.
To promote inter-organizational relationships with professional groups,
businesses, industries, and other student organizations;
E.
To recognize individual achievement in scholarship, occupational skills,
or services rendered by providing awards;
F.
To promote involvement in current health care issues, environmental
concerns, and survival needs of the community, the nation, and the
world;
To promote the establishment of local student chapters and encourage
local chapters to affiliate with Health Occupations Students of America
(HOSA) on the State and National levels.
G.
ARTICLE III.
Organization
A.
NJ HOSA is a student organization of affiliated local chapters under
the auspices of the State Department of Education, Division of
Vocational Education, each operation in accordance with a charter
granted by the State and National Organizations.
B.
The administration of NJ HOSA shall be vested in the State Executive
Council, comprised of the State Officers and State Advisor.
C.
Charters shall be issued to local chapters upon fulfilling the
requirements stated in the Bylaws/Constitution.
D.
A State Advisory Council may be appointed by the State Advisor and
State Executive Council to provide counsel, advice, and assistance to
the State Organization in carrying out its functions. The State Advisory
Council may be comprised of chapter advisors, student members,
alumni, and professionals as deemed beneficial and qualified by the
State Advisor.
ARTICLE IV.
Members
A.
Membership in NJ HOSA shall be comprised of the members of the
locally chartered chapters.
B.
Each local chapter shall be open for membership to all students who
have paid affiliation fees, as set by NJ HOSA Executive Council and
the State Advisor.
C.
The membership year shall be from July 1 to June 31.
D.
The membership composition of NJ HOSA is to be in accordance with
the guidelines of the National HOSA Bylaws and Handbook, and is
comprised of the following Divisions:
1. SECONDARY- The secondary Division shall be composed of
secondary students who are or have been enrolled in an approved
Health Science program. Adult students enrolled in a secondary
program may not compete in secondary competitions at State or
National Leadership Conferences. They shall pay affiliation fees as
established by the local, state, and national organizations, and shall
be eligible to hold national office, participate in national activities,
and, if chosen, serve as voting delegates, and represent their
chapter and state in national affairs.
2. POSTSECONDARY/COLLEGIATE-The Postsecondary/Collegiate
Division shall be composed of students who are not enrolled in high
school, have received a high school diploma or GED and/or are
enrolled in a health care related field at the undergraduate level.
This includes adult students who are enrolled in adult Health
Science Career programs in Career Technical Educational Schools.
For the purposes of competitive events, the official definition of
postsecondary HOSA members is as follows:
A postsecondary student is one who is a) enrolled in a stateapproved postsecondary program or college level program; b) has
received a high-school diploma (or its equivalent) and/or has been
out of the continuous, sequential educational system prior to the
current Health Occupations Education enrollment for two or more
years prior to the current year’s HOSA National Leadership
Conference.
Even though adult students may be enrolled in a secondary
program, they may not compete in secondary competition at the
HOSA National Leadership Conference. When students satisfy
one of more of the criteria of being postsecondary/collegiate
students, they are to be classified as members of the
postsecondary/collegiate division of HOSA.
They shall pay affiliation fees as established by the local, state, and
national organization, and shall be eligible to hold national office,
participate in national activities, and, if chosen, serve as voting
delegates, and represent their chapter and state in national affairs.
Collegiate members are students enrolled in a health career
program in pursuit of a baccalaureate degree. Active collegiate
members shall be members of chapters in good standing as
established by the local, state, and national organization.
Collegiate members shall be eligible to hold national office,
participate in national activities, and, if chosen, serve as voting
delegates and represent their chapter and state in national affairs.
3. PROFESSIONAL- These shall be health professionals, alumni, or
other adult members of the community who wish to assist and
support the HOSA program of activities in a professional capacity.
They shall pay affiliation fees, but may not vote, make motions,
hold office, or compete in events.
4. ALUMNI- These shall be former active members who have
legitimately separated from a Health Occupations Education
program, in good standing with their chapter, and who have paid
their local, state, and national fees. They have the rights and
privileges of active members except the rights to vote, to hold
elective office, or other competitive events.
5. ASSOCIATE- These shall be students who are not enrolled in a
health occupations education program but who are interested in a
career in the health professions. These may include any students
who wish to affiliate with HOSA and are recommended for
associate membership status by the local chapter and state
association. Associate Division members shall pay affiliation fees
but may not serve as a voting delegate, hold national office, or
compete in national events except as specifically provided in the
National Competitive Events Program for Associate Division
members.
6. HONORARY- These shall be persons who have made significant
contributions to the development of Health Occupations Education
and/or have rendered outstanding service to HOSA.
Their
membership is approved by the State Executive Council.
ARTICLE V.
Voting and Elections
A. Those membership Divisions with voting privileges exercise them at the
annual state and national conferences through duly elected credentialed
Voting Delegates of the chartered Local Chapters. Voting Delegates at
the State Conference Officer Elections shall consist of two delegates for
the first ten members of the chartered local chapters plus an additional
voting delegate for each fifteen members or fraction thereof 8 or more. A
chapter with less than 10 members shall be entitled to one voting
delegate. Each delegate shall have one vote and must be present to vote.
Each chapter shall have no more than 6 voting delegates. It shall be the
duties and functions of the voting delegates to:
1.
Enact and amend the Bylaws/Constitution, rules, and
regulations necessary for carrying out the affairs and
activities of the organization.
2.
Elect state officers of the organization.
3.
Act upon items of business as requested by the State
Executive Council, such as the selection of the NJ HOSA tshirt design for the National Leadership Conference.
4.
Have a working knowledge of parliamentary procedure and
recognize his/her individual responsibilities as an elected
representative of his/her chapter.
5.
Attend and be punctual at all delegate meetings as required
by the position.
6.
Assume the above responsibilities if serving as an alternate
voting delegate
B. The names of the NJ HOSA Voting Delegates and Alternates must appear
on the official membership roster and must be certified by the Local
Advisor and presented to the State Advisor no less than two weeks prior
to a State Meeting.
C. The official NJ HOSA Voting Delegates to the National HOSA Conference
shall be selected by the State Executive Council and/or State Advisor.
They shall include the State President, other elected State Officers, and
two additional State Officers as alternate voting delegates based upon the
following criteria:
1.
Performance summary submitted by the Chapter Advisor,
State Advisor, and the NJ HOSA State President.
2.
Attendance at all meetings.
3.
Voting Delegate selection shall be done by the Executive
Council and State Advisor.
D. State Officers shall be designated as Voting Delegates at the State
Conference.
E. Voting on State Officers shall be done by closed ballot by the majority of
voting delegates present at the annual NJ HOSA State Conference. Postsecondary Vice-President elections will be conducted at the Fall
Leadership Conference.
F. Post-secondary Voting Delegates shall consist of one for the first 1000
members of less plus one additional delegate for each additional 2000
members or major fraction thereof. One alternate should be selected for
each delegate.
ARTICLE VI.
State Officers
A.
Officers for the Secondary Division of NJ HOSA shall be elected by a
majority vote of the Voting Delegates at the State Conference. Postsecondary Vice-Presidents will be elected by a majority vote of the
Voting Delegates at the Fall Leadership Conference. Officers shall
consist of a President, Vice-President, Secretary/Treasurer, Northern
Regional Vice-President (Secondary), Southern Regional VicePresidents (Secondary), Historian/Reporter, Parliamentarian, Memberat-large, one or more Post-secondary Vice-Presidents, and other
officers as deemed necessary and appointed by the State Executive
Council and/or State Advisor. The duties of each officer are as follows:
1.
President- It shall be the duty of the President to preside over all
meetings of the State Organization of NJ HOSA and all
meetings of the Executive Council. The President may appoint
committees and serve as an ex-officio member of these
committees. It shall be the duty of the President to prepare and
submit an agenda to the State Advisor before each Council
Meeting.
2.
Vice-President- It shall be the duty of the Vice-President to
assume the leadership of this organization in the President’s
absence.
The Vice-President shall assist the President
whenever called upon to do so and to serve as chairperson of
all meetings of this organization in the absence of the President.
3.
Secondary Regional Vice-Presidents- It shall be the
responsibility of the Regional Vice-Presidents to represent all
members from their respective region at state meetings, to carry
out an active regional development program which includes the
Fall Leadership Conference, the Regional Competitive Events
Conference, and membership recruitment. The Regional VicePresidents serve as liaisons between the members of their
respective Regions and the State Organization.
4.
Secretary/Treasurer- It shall be the responsibility and duties of
the Secretary/Treasurer to keep records of NJ HOSA, to keep
accurate minutes of Executive Council meetings, and carry on
all official correspondence, and he/she may be provided records
of financial reports by the State Advisor and be ready at all
times to give a report of this organization’s financial conditions.
5.
Member-at-Large- It shall be the responsibility of the Memberat-Large to act as a voice for all NJ members on the Executive
Council. It shall also be his/her duty to act on special
committees as directed by the Executive Council and fill a
vacant office on the Executive Council if requested to do so by
the State Advisor.
6.
Historian/Reporter- It shall be the duty of the Historian/Reporter
to gather news and report it to the State Organization for
possible use in publications. The Historian/Reporter shall be
responsible for providing continuity between present and future
members of this organization by keeping complete records of
events of importance in NJ HOSA.
7.
The Parliamentarian- It shall be the duty of the Parliamentarian
to be well-versed in the current edition of Robert’s Rules of
Order, Newly Revised and to be able to settle all questions of
parliamentary procedure arise.
8.
State Advisor- It shall be the duty of the State Advisor to advise
the Executive Council, delegates, and committees on matters of
policy and assist the State Officers in conducting meetings and
carrying out programs. The State Advisor is an ex-officio
member of all committees.
9.
Appointive Parliamentarian- A Parliamentarian may be
appointed by the President with approval of the Executive
Council to serve as a consultant in parliamentary procedure to
the Executive Council and to the delegates at the State
Conference. This person shall be one who is recognized as an
authority in parliamentary procedure.
10.
Post-secondary Vice-Presidents- It shall be the responsibility of
the Post-secondary Vice-Presidents to represent all members
from the Post-secondary Division at State meetings, to carry out
an active development program which includes aid to the
production of their respective Regional and State Conferences
and membership recruitment.
The Post-secondary VicePresidents serve as liaisons between the Post-secondary
members and the State Organization.
B.
Individuals selected as State Officers at an annual NJ HOSA meeting
will hold office until the close of the equivalent meeting the following
year.
C.
Candidates for State Office must have:
D.
1.
Active membership status.
2.
Endorsement by their local chapter president, local advisor,
school principal, and, if a minor, parental permission.
3.
At least one full school year remaining if a Secondary student.
4.
An interview by the Screening Committee. Interviews will take
place at a specified location prior to the Spring State
Conference. Post-secondary interviews will be held prior to the
State Fall Leadership Conference.
5.
Candidates for a regional vice-presidency must live in the
respective geographic region they intend to represent.
6.
Working knowledge of parliamentary procedure.
7.
No more than three officer candidates per chapter.
Responsibilities of State Officers shall be to:
1.
Attend the Summer Leadership Conference as conducted by
the New Jersey Department of Vocational Education.
2.
Attend the Annual Fall Leadership Conference and their
respective Regional Competitive Events Conference.
3.
Attend the NJ HOSA Annual Spring State Conference.
4.
Attend NJ HOSA Executive Council Meetings. State Officers
who have missed two consecutive State Executive Council
Meetings without an excused absence will be requested to
resign.
5.
Participate in other meetings of duties which arise during the
year.
6.
Any State Officer who does not carry out his/her assigned duties
and responsibilities can be requested to resign by the State
Executive Council or State Advisor.
E.
Officers shall serve a term of one year.
F.
It shall be the duty and function of the State Officers on the Executive
Council to:
1.
Conduct business pertaining to the NJ HOSA members they
serve.
2.
Advise Local Chapters concerning the decisions of the Voting
Delegates.
3.
Preside over State Meetings and Conferences.
4.
Call special meetings and conferences, subject to the approval
of 2/3 of its members.
5.
Review proposed amendments to the Bylaws/Constitution and
make recommendations to the Voting Delegates.
G.
Triple Offices—Individuals may be permitted to hold a Local, State,
and National office in Health Occupations Students of America, if in
compliance with National HOSA guidelines.
H.
Vacancies in State Offices—
1.
Vacancy in the office of NJ HOSA State President shall be filled
by the NJ HOSA Vice-President.
2.
A vacancy in a State Office, other than NJ HOSA President,
shall be filled by appointment by the State Advisor, with
approval by the Executive Council. This member may come
from either region, regardless of the region of the vacating
officer, except in the case of the two Regional Vice-President
offices.
3.
All vacancies are to be filled at the following Executive Council
meeting.
4.
All notices of resignation must be filed with the State Advisor.
ARTICLE VII.
Meetings
A. A State HOSA Conference for annual meetings may be held each year
with the time and place to be designated by the NJ HOSA Executive
Council and State Advisor.
B. A Fall Leadership Conference may also be held for additional instruction
and training of chapter officers.
C. Monthly meetings may be held by the State Executive Council for the
carrying on of normal business as it arises in the regular operation of NJ
HOSA. The annual Reorganization Meeting shall be held following the NJ
HOSA Annual State Conference.
D. Special meetings of the Executive Council may be called at any time by
the President.
E. Notice of meetings shall be given by notifying each member of the
Executive Council not less than 30 days prior to any regular meeting, and
not less than 10 days prior to any special meeting.
ARTICLE VIII.
Advisor
A. The NJ HOSA Advisor shall be responsible for the Association under the
auspices of the NJ State Department of Education, Office of School-ToCareer and College Initiatives.
B. Advisory groups to assist NJ HOSA’s growth and development (such as
the State Advisory Council referred to in Article III, Section D) may be
appointed, as deemed necessary, by the Executive Council and/or State
Advisor.
ARTICLE IX.
Committees
A. There shall be two types of committees—Standing and Special, which
may be established as deemed necessary by the Executive Council
and/or State Advisor. It shall be the responsibility of the NJ HOSA
President and State Advisor to appoint members to these committees with
the approval of the Executive Council. These appointments are not to
exceed the President’s term of office.
B. The President and State Advisor shall serve as ex-officio members of all
committees.
ARTICLE X.
Procedure for Determining the Standing of Local Chapters and Members
A. A local chapter shall be considered to be in good standing with the state
organization when the following general conditions are met:
1.
All current, state, and national affiliation fees have been paid by
the specified date determined by the state and national
organization, to the State Organization.
2.
A Program of Work from each local Chapter has been submitted
to the State and national Organizations.
3.
The Local Chapter Bylaws are not in conflict with the State and
National Bylaws, and any changes to the Chapter Bylaws are
reported to NJ HOSA Headquarters.
4.
Activities of Local Chapters are in harmony with the purposes of
the State Organization.
5.
A list of newly elected Chapter officers is submitted to NJ HOSA
Headquarters at the beginning of the school year.
6.
An annual Chapter report on forms furnished by the State
Organization giving such data as status, activities, and progress
as deemed necessary by the State Advisor is submitted.
B. An active member shall be considered in good standing when the member
attends Local Chapter meetings, pays his/her affiliation fees, and takes an
active part in the affairs of the chapter.
ARTICLE XI.
Finances
A. Local Chapters will be responsible for State and National affiliation fees
according to their respective number of individual members. Annual
Chapter membership affiliation fees shall be fixed by a majority vote of the
State Executive Council following the recommendations of the State
Advisor.
B. All HOSA finances should reflect sound accounting procedures and follow
the State of New Jersey and Career and Technical Student Organization
treasury accounting procedures.
C. The budget shall be prepared by designated members of the Executive
Council and/or the State Advisor. The proposed budget shall be
submitted to the Executive Council for approval.
D. The fiscal year shall be July 1 through June 30.
E. Dissolution/liquidation should conform with regulations as stated in the
charter issued to the State Organization by the National Organization.
F. Books and records of the Organization may be inspected by any member
or his/her agent or attorney at any reasonable time.
G. An audit will be conducted by the State Department of Education. A copy
of this report will be presented to the NJ HOSA Executive Council.
ARTICLE XII.
Emblem and Colors
A. The emblem of HOSA is a circular design with a triangle inside containing
the symbolic figure of a person and hands. The design is inscribed and
protected from infringement by trademark registration numbers as filed
with the United States Patent Office. The use of this emblem will be
governed through each chartered state association under policy
established by the Board of Directors.
B. The colors of HOSA are navy blue, maroon, and white.
C. The HOSA motto is “The Hands of HOSA Mold the Health of Tomorrow.”
ARTICLE XIII.
Location
The principal office of NJ HOSA shall be located in a facility approved by the
State Department of Education, Division of Vocational Education.
ARTICLE XVI.
Procedure for Issuing Charters to Local Chapters
A. The State Organization may issue a charter to a Local Chapter when:
1.
An application has been filed in the office of the State
Organization and approved by the State Advisor.
The
application shall be signed by the Chapter President, Chapter
Advisor, and School Principal.
2.
A list of names of members and officers has been filed in the
office of the State Organization.
3.
A copy of the proposed Local Chapter Bylaws has been filed in
the office of the State Organization.
4.
A copy of the Program of Work has been filed in NJ HOSA
Headquarters.
5.
Current State and National affiliation fees have been paid.
ARTICLE XV
Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order, Newly
Revised shall govern the proceedings of NJ HOSA in all cases to which they
are applicable and in which they are not inconsistent with these Bylaws or any
special rules of order that NJ HOSA may adopt.
ARTICLE XVI.
Amendments
The Bylaws may be amended as follow:
A. A proposed amendment must be presented in writing to the State Advisor
60 days prior to a State meeting.
B. Amendments must be submitted by the State Advisor to each Local
Chapter as soon as possible, but not less than 45 days before the annual
NJ HOSA State meeting. It must then be presented for vote at an official
business meeting of the Voting Delegates at the NJ HOSA State Annual
Conference.
C. Amendments to the NJ HOSA Bylaws/Constitution shall be adopted upon
a two-thirds affirmative vote of the Voting Delegates.
D. No amendment shall contradict the Bylaws/Constitution of the National
Organization.
Revised: 11/2012
The History of HOSA
When one looks at the strong, healthy, ever-growing national organization that HOSA has
become:
Goal-oriented with sights on the future ...
serving secondary, postsecondary, collegiate students and alumni ..
and, in widely diversified health care delivery fields;
It is difficult to realize that the initial idea for this national group began as "a gleam in the
eyes" of a few caring and far-sighted Health Occupations Education leaders in the 60's and
early 70's and:
•
was first conceived by six (6) charter states at the organizing meeting in Cherry
Hill, New Jersey in November 1975
•
was officially organized at a Constitutional Convention held in Arlington, Texas, in
November, 1976
•
attendees at the Constitutional Convention included state supervisors/advisors,
teachers and over three hundred (300) student leaders
•
comprised only six (6) states with nearly 6000 student members
•
focused on limited supportive nursing, dental, medical and related occupations
programs, as well as organized pre-technical programs in health careers approved
by a State Department of Education.
E ARLY H ISTORY
In 1957 the then United States Office of Education realized that educational programs in
health occupations were growing throughout the nation at such a pace that the first Health
Occupations Program Specialist, Helen K. Powers, was appointed to supervise the field.
As programs expanded, needs for a student organization for health occupations students
began to emerge for students enrolled in these programs.
In 1960, early student organizational needs were met through Future Nurses Clubs and
Vocational Industrial Clubs of America (VICA). The demand grew for a group that would
provide the specialized programs of Health Occupations students. An organization called
the Health Careers Clubs gained national strength, especially in states such as Texas, New
Jersey, North Carolina, Alabama, New York, New Mexico and others. These clubs focused
especially on health career oriented programs operating in academic high schools.
33
| HOSA Section A of the HOSA Handbook
Health programming continued to grow and diversify. Health occupations programs were
established in vocational and technical schools in many states. Health occupations
educators began to see a need for an organized and united effort to consider common and
unique concerns of health occupations. The American Vocational Association (AVA)
emerged as a logical locus for such a group.
The need for a leadership organization to serve students enrolled in vocational Health
Occupations Education programs was recognized at the time of the first meeting of the
Health Occupations Education Division of the American Vocational Association (AVA-HOE)
in December 1971. This group heard reports from several states of activities leading to the
organization of health occupations students associations. The AVA-HOE Division
addressed this need when the newly elected Vice President, Dale Peterson, appointed a
Task Force to: (1) study student clubs; (2) determine how they might better serve HOE
students; and (3) examine whether a new organization was needed.
State associations were established in Texas (Texas Association of Health Occupations
Students) in April, 1972; in New Jersey (Health Careers Clubs of New Jersey) in October
1972; Health Careers Clubs of North Carolina was organized in 1973; OHOSO (Oklahoma
Health Occupations Student Organization) in 1974.
The Seventh Report (published in 1972) of the National Advisory Council for Vocational
Education was devoted to a description of the expanding visibility and support of vocational
student organizations. This report stated that a new organization, designed to serve
students in health occupations, "has been organized at the state level and will shortly seek
a national charter. And there will be others."
Further action was taken by the HOE Division during the AVA Convention in Chicago in
December 1972. Joan Stoddard submitted the Task Force report presented by James L.
Navara, Oregon Board of Education, "A Feasibility Study for a Vocational Youth
Organization for the Health Occupations Curriculum." During the HOE Division business
meeting, the members adopted a "Position Paper on Student Organizations in the Field of
Health Occupations Education." This paper stated that the HOE Division of AVA should
"serve a facilitating role in assisting the various states and/or local groups to develop the
type of organization each deems most appropriate to their settings."
Members of the HOE Division took further action during the 1973 AVA Convention in
Atlanta, Georgia. The HOE Vice President was directed to "inform by letter the AVA Board
of Directors and the National Advisory Council on Vocational Education of action taken by
the HOE Division at this meeting -- namely, to endorse the creation of a leadership
organization for health occupations students and work with the staff of AVA to develop
procedures for implementing the above action."
Vice President Wilma Gillespie presented a report, "A Statement of Need," to the AVA
Board of Directors during the July Board Meeting, 1974.
34
Early History | HOSA Section A of the HOSA Handbook
HOSA W AS B ORN . . .
Appointed by the AVA Vice President of the HOE Division, a Core Planning Group was
convened at the Brown County State Park, Nashville, Indiana, on July 23-25, 1974. This
meeting was hosted and organized by the Indiana State Department of Education,
Department of Vocational Education, under the Co-Chairmanship of V. Divine Bauer (HOE
Supervisor, Alabama) and Mary Holstein (HOE Supervisor, Indiana). Resource persons
included a USOE representative. In addition to Alabama and Indiana, the HOE supervisors
for New Jersey and New York were present. Teachers and student representatives from
some of these states were present and speakers from other national organizations
addressed the group.
The report of the Core Planning Group was presented to the Policy Committee of the HOE
Division at a meeting in St. Louis, Missouri, on March 6-7, 1975. The Policy Committee
endorsed the recommendation of the Core Planning Group "to encourage those states with
a viable statewide student organization to cooperate in forming a charter organization."
The meeting established a student organization planning committee "to facilitate the efforts
by states who now have viable HOE student organizations to (1) expedite seeking a
national charter, and (2) devise ways to assist other states in their organizing efforts."
Members of this committee were the HOE State Supervisor and/or his/her designee from
the states of Alabama, New Jersey, Oklahoma and Texas.
At the third annual conference of the Texas Association of Health Occupations Students
(TAHAS) in San Antonio, Texas, on March 14, 1975, AVA Vice President Wilma Gillespie
presented the keynote address entitled "And There Will Be Others." This message was a
challenge to set in motion the activities necessary to seek a national charter.
On November 4-7, 1975, through the leadership of the State Department of
Education and Division of Vocational Education in New Jersey, eighteen representatives
from all six states having statewide health occupations education student organizations met
to plan a national leadership organization. Representatives (state officers and state HOE
supervisors from the six states which included Alabama, New Jersey, New Mexico, North
Carolina, Oklahoma, and Texas) voted to form the American Health Occupations Education
Student Organization-AHOESO (later changed to HOSA).
The Inn of the Six Flags in Arlington, Texas, was the site of the exciting Constitutional
Convention held November 10-13, 1976 and attended by 384 persons including delegates
and advisors from the six states having organized state associations and interested
persons from twelve other states. The Convention provided a formal structure for the new
student organization. Joan M. Birchenall (NJ) presided as the crucial elements of the
organization were formalized.
•
•
•
•
•
35
The name was shortened to "Health Occupations Students of America (HOSA)" and
bylaws were adopted.
The first set of national officers was elected. Lynne McGee of North Carolina was the
first National HOSA President.
National HOSA colors were selected: maroon, medical white and navy blue, which
prevail today.
A contest was designed to select a National HOSA motto and a HOSA emblem.
Oklahoma was selected as the site and Spring 1978 as the date for the first National
HOSA Conference. The Spring date in 1977-78 was selected to provide time for
dissemination of information, for state and local organizing efforts and as a culmination
of the first full year of HOSA.
HOSA Was Born . . . | HOSA Section A of the HOSA Handbook
T HE F IRST T HREE Y EARS . . .
In June of 1977, the first HOSA newsletter was published and in September of 1977 a new
policy statement was issued from the U.S. Office of Education and approved by Ernest L.
Boyer, the U.S. Commissioner of Education, that endorsed all National Vocational Student
Organizations. The American Industrial Arts Student Association (AIASA) and Health
Occupations Students of American (HOSA) were included in the policy statement.
In December of 1977 at the 71st Annual Convention of the American Vocational
Association, the House of Delegates passed a resolution that the AVA Board of Directors,
(1) "Recognize - Health Occupations Students of America as the national student
organization for Health Occupations Education -"; (2) "Promote the inclusion of - Health
Occupations Students of America in the list of vocational student organizations recognized
by the U.S. Office of Education"; and (3) "Support the inclusion of - Health Occupations
Students of America in state planning for vocational education."
The first National Leadership Conference for HOSA was held in Oklahoma City, Oklahoma,
on April 27-30, 1978. Since the Constitutional Convention (1976) charter states have
increased over fifty percent (50%) and charters have been presented to Florida, Illinois,
Indiana, Kentucky, Maryland, Tennessee, Minnesota and Oregon. The emblem submitted
by students of McNairy Central High in Tennessee was selected by the national voting
delegates as the official emblem. Competitive events were held for both secondary and
postsecondary members in Informative and Extemporaneous Speaking; Job Interviews;
Medical Terminology; Poster; Emblem; and Motto. The National HOSA Uniform was
selected and adopted at this meeting.
The second National Health Occupations Students of America (HOSA) conference was
held June 26-July 1, 1979, in Cherry Hill, New Jersey. Five state charters were presented:
Delaware, Pennsylvania, South Carolina, Wisconsin, and New York. In October of 1979,
the HOSA Board selected KENORA Enterprises of Wilmington, Delaware, as the
management firm to staff HOSA's National Office.
During the Third National Conference in Asheville, North Carolina, July 8-12, 1980, a major
reorganization plan was adopted. HOSA, Inc. was formed to be the legally responsible
agent for the student organization. The HOSA Bylaws were changed to HOSA Constitution
and Bylaws to reflect the changes in the incorporation status. Under this new organization,
the HOSA, Inc. Board of Directors was reorganized; HOSA received exempt status from
the U.S. Internal Revenue; the logo was registered with the U.S. Copyright Office; and the
Congressional Advisory Board was formed. As a result of a competitive event, the HOSA
Creed was selected as submitted by South Carolina HOSA. Parliamentary Procedure and
Community Awareness Events were conducted as pilot events. Four new states were
chartered: District of Columbia, Virginia, Louisiana and New Hampshire.
HOSA M OVES F ORWARD
IN THE
80’ S
At the Fourth Annual National HOSA Conference in Albuquerque, New Mexico, the
American Diabetes Association was selected as the National Charity Project. HOSA's
501(c)(3) tax exempt status was received in June 1981, and eight new competitive events
were added to the National Competitive Event Program. Four new states were chartered:
Michigan, Colorado, Maine and Kansas. A new position was added to the Board of
Directors - Student Delegate-at-large.
36
The First Three Years . . . | HOSA Section A of the HOSA Handbook
On September 28, 1981, at the U.S. Department of Education, representatives of the nine
vocational student organizations met in the office of Secretary of Education, Terrell H. Bell.
The occasion was very special as Secretary Bell and Assistant Secretary for Vocational
and Adult Education, Robert M. Worthington, signed the first official Policy Statement
issued by the new U.S. Department of Education. Most importantly, this Policy Statement
officially recognized and reaffirmed a cooperative and mutually beneficial relationship
between the Department of Education and the Vocational Student Organizations. Don
Cork, National HOSA President, was selected by the National Coordinating Council for
Vocational Student Organizations to make special remarks in accepting the Policy
Statement from Secretary Bell on behalf of all the student organizations. Also, in
September of 1981, the HOSA Long Range Planning Committee met in conjunction with
the National Conference Planning Committee in Chicago and developed the first five year
long range plan for HOSA.
On February 10, 1982, the Vice President of the United States, George Bush, met with the
National HOSA President, Don Cork; the National HOSA President-Elect, Kelly McLoud;
and two representatives from each of our sister vocational student organizations. Don Cork
and Kelly McLoud talked about HOSA and Health Occupations Education and presented
Mr. Bush with an Honorary Life Membership in HOSA -- the highest award presented to an
individual by the organization.
On June 8, 1982, Don Cork also represented HOSA in presenting testimony in support of
federal funding for vocational education before the House Education and Labor SubCommittee.
The Fifth Annual National Conference was held in Chicago, Illinois, June 24-26, 1982.
Eight new HOE skill events were piloted and the national voting delegates approved to
expand the postsecondary category of HOSA membership. These changes provided for
elected postsecondary national officers and a postsecondary student delegate-at-large
position on the Board of Directors. The delegates also voted to increase the membership
assessment fee. The official HOSA uniform policy was revised.
The development of HOSA has been methodical and the result of considerable
involvement by those who believe in the instructional worth of the student organization.
Given this foundation, the future of HOSA appears bright as new ways are sought to serve
our membership.
N ATIONAL HOSA M ANAGEMENT H EADQUARTERS
In the early years, the Board Chairman's State Department of Education served as the
national headquarters for HOSA. Thus, the first national HOSA Headquarters was located
in Raleigh, North Carolina (November 1976 through spring 1978); the second, in Trenton,
New Jersey (1978-79). By the third year it became evident that the management of this
rapidly growing organization required more attention than could be provided through any
one state's already busy supervisors in the education department. The HOSA Board of
Directors advertised for management proposals. Four (4) proposals were submitted and
their representatives invited to make a presentation during the Board's meeting at the New
Jersey Conference (June 1979). The Board selected KENORA Enterprises, with Ken and
Nora Smith as owner/managers for HOSA's first management.
Legal contracts were developed and records transferred, and the first National HOSA office
was established in Wilmington, Delaware, in October 1979. HOSA's first national
management team was Ken and Nora Smith. In the summer of 1982, KENORA moved its
location and National HOSA's Headquarters to Washington, D.C., giving HOSA "presence"
in the nation's capital.
37
National HOSA Management Headquarters | HOSA Section A of the HOSA Handbook
As membership grew, the HOSA Board required KENORA to assume increasing
responsibilities. During these early years, the organization thrived, growing from a
membership of 19,013 in 18 states in 1979 to 31,238 members in 29 states in 1982.
Because of the additional demands, Ken and Nora Smith found it necessary to resign as
HOSA's managers.
A National HOSA search committee, appointed in 1982 by Board Chairman Barbara James
of South Carolina, worked with KENORA to refine the description and functions of a
management firm for National HOSA with Ruth-Ellen Ostler (NY) as committee chairman.
Bid proposals were solicited; twelve (12) were received from individuals and firms all over
the country. Representatives from four (4) firms were invited to present their proposals
during the Board's meeting at the Sixth National HOSA Leadership Conference in San
Antonio, Texas.
It was at that time that National HOSA's second management firm was selected - The
Leadership Development Institute, Inc. (LDI, Inc.) in Oklahoma City, Oklahoma, with Dr.
Jim Koeninger, President, and Karen Elias, Vice President. The appointment was effective
the summer of 1983.
Creative, experienced in leadership development activities, public relations approaches and
in use of diversified media, this management team has built on the firm foundation
established by KENORA Enterprises. It has assisted HOSA in reaching recognized
strength and respected status in service to HOE students. Since 1985, when the HOSA
Board decided to continue management firm coordination in preference to establishing a
separate headquarters, with building and staff concerns, Dr. Koeninger and Ms. EliasKoeninger have been officially designated as HOSA's Executive Director and Associate
Director, respectively.
In August 1986, the location of LDI, Inc. and HOSA Headquarters was changed to Fort
Worth, Texas. LDI moved to Irving, Texas in 1989. In 1996, the scope of LDI, Inc. was
enlarged and the company was renamed Corporate Education Resources, Inc. (CERI) and
relocated to Flower Mound, Texas.
HOSA, through the Management office, offers a
toll-free number to maintain contact with local chapters while delivering a variety of services
to its members, advisors and state associations. (800-321-HOSA)
N ATIONAL HOSA M OTTO /E MBLEM /C REED /U NIFORM P OLICY
The Annual Leadership Conference in April 1978 resulted in policy decisions basic to the
operation of a student organization. A uniform policy consisting of navy slacks/skirt, vest
and jacket; white blouse/shirt; and a maroon scarf/tie was established.
The Delegate Assembly in Oklahoma adopted the original motto, which was submitted by
the Florida State Association of HOSA, and reads "The Hands of Youth Mold the Health of
Tomorrow." Even before the 1979 Annual Conference in Cherry Hill, New Jersey, it was
recognized that HOSA serves adults as well as youth, and the 1979 Delegate Assembly
carried a motion to substitute "HOSA" for "Youth," so the current National HOSA motto
reads, "The Hands of HOSA Mold the Health of Tomorrow."
In 1978, the official emblem was adopted by the Delegate Assembly action. The design is
used today and is described as follows: "The circle represents the continuity of health care;
the triangle represents the three aspects of humankind's well-being, social, physical and
mental; and the hands signify the caring of each HOSA member." Colors, of course, are
maroon, medical white and navy blue. This design was submitted by the Tennessee
Association of HOSA. The HOSA emblem/logo was registered with the U.S. Copyright
Office in 1980 and continues to be protected by federal law.
38
National HOSA Motto/Emblem/Creed/Uniform Policy | HOSA Section A of the HOSA
Handbook
It was not until the Third National HOSA Leadership Conference, held in Asheville, North
Carolina in 1980, that HOSA's official creed was adopted, as submitted by South Carolina
HOSA.
R ECOGNITION
BY
U.S. D EPARTMENT
OF
E DUCATION
HOSA was one of two (2) new student organizations (the other was the American
Industrial Arts Student Association - AIASA) recognized by the U.S. Office of Education in
September 1977. At the time of recognition, the Department also issued its new policy
statement designed to endorse all vocational student organizations. Ernest L. Boyer was
U.S. Commissioner at the time. Such endorsement has been reaffirmed periodically, as in
1988, under Secretary William J. Bennett and again in 1990, under Secretary Laura F.
Cavazos.
N ATIONAL HOSA B OARD
OF
D IRECTORS
From its first set of Bylaws, HOSA - the national HOE student organization -- has provided
for an adult sponsoring group. As specified in the present Board Bylaws, the "Object" of
this group "...shall be to sponsor the student organization Health Occupations Students of
America (HOSA) and to promote and sponsor the HOE-HOSA Partnership."
In 1980, incorporation of HOSA was transferred from New Jersey to Delaware and the
Board of Directors was reorganized as HOSA, Inc. This body and its Board of Directors
was formed to be the legally responsible agent for the student organization of HOSA. At
the Third Conference in North Carolina (1980), HOSA Bylaws were changed to reflect the
organization's incorporation status. The HOSA Constitution and Bylaws and HOSA, Inc.
Bylaws were revised. Tax exempt status for the organization was also achieved. Initially
comprising a relatively limited membership of HOE state supervisors, advisors and student
officers with selected affiliate non-voting representatives, the HOSA, Inc. Board of Directors
now includes Board membership composed of state and local advisors, national student
officers, health care industry representatives, teacher educators and state supervisors. A
list of HOSA Board Chairmen and National Student Presidents is located in this section of
the HOSA Handbook.
N ATIONAL HOSA C OMPETITIVE E VENTS
Initially, the founders believed that HOSA should sponsor leadership development
programs and activities, not "contests." Thus, no competitive events were included in the
Bylaws. As new states became interested and were chartered, however, numerous
requests for some competitive experiences were received and the first Competitive Events
Committee was appointed prior to the 1978 leadership conference. Four (4) events were
implemented during the First Annual Leadership Conference in Oklahoma (1978). Each
event focused on general health issues and/or across-the-board leadership development
aspects of HOE programming: HOSA Poster (Health Issue), Extemporaneous Speaking,
Informative Speaking (currently called Prepared Speaking), and Job Interview (currently
called Job Seeking Skills).
Responses were so favorable that during the Second National Leadership Conference in
New Jersey, demonstrations and exhibits of three more events were presented: HOSA
Bowl, Best HOSA Chapter and Outstanding Chapter - the latter required members to
prepare scrapbooks. None of these three events were adopted. However, another
demonstration event of HOSA Bowl was held at the 1983 National Leadership Conference
in Texas, then piloted at the 1984 National Leadership Conference in Florida and was
made a regular event in 1985 at the Eighth National Leadership Conference in Tennessee.
The Outstanding HOSA Chapter event also followed the now-in-place plan for new events
39
Recognition by U.S. Department of Education | HOSA Section A of the HOSA Handbook
and was a regular event in 1987 in Texas at the Tenth National Annual Leadership
Conference.
It was not until the Fourth National Leadership Conference in New Mexico in 1981 and in
Illinois in 1982 that competitive events demonstration and pilot events began in earnest in
more specialized health related areas and in very specific health skills areas. This resulted
from the increased program diversity of HOSA members.
Therefore, by the Sixth National Leadership Conference in Texas in 1983, four (4)
categories of events, each with several events, were well established and had become an
expected part of the Annual National Leadership Conference.
Currently there are six categories, which include the following:






Health Science Events
Health Professions Events
Emergency Preparedness Events
Leadership Events
Teamwork Events
Recognition Events
New events continue to be suggested by states. Sponsoring states assume responsibility
for the Demonstration each proposed event. All events are coordinated by the Competitive
Events Program of Work and Headquarters Staff, with a Lieutenant in charge of each
event. The first Competitive Events Handbook Section B was published in 1983.
H EALTH S CIENCE P ROGRAMS : M OVING F ORWARD
HOSA is the only national student organization that exclusively serves secondary and
post-secondary/collegiate students in pursuit of a career in the health professions. In
June 2004, HOSA had a unique opportunity to expand its mission and membership in
response to the critical shortages facing the health care industry. Motions were
presented to the Delegate Assembly at the HOSA National Leadership Conference to
expand the national organization to include all students who are interested, planning to
pursue or pursuing a career in the health professions.
In June 2004, members of the delegate assembly at the HOSA National Leadership
Conference formalized HOSA’s commitment to assuming a more aggressive leadership
role by implementing solutions to resolve the challenges and issues facing the health
care industry by making the following changes:
•
References to Health Occupations Education were changed to Health Science.
•
The term “vocational” was changed to: “career and technical education”.
•
HOSA: FUTURE HEALTH PROFESSIONALS became the official name of the
organization.
HOSA BYLAWS UPDATES
Section 1.
a.
40
Membership Composition.
HOSA is a national organization of, by and for students who (1) are or
were enrolled in secondary, postsecondary/collegiate health science
classes and/or (2) are interested, planning to pursue or pursuing a career
in the health professions.
Health Science Programs: Moving Forward | HOSA Section A of the HOSA Handbook
b.
Members shall be students who are or have been enrolled in Health
Science classes, and/or are interested, planning to pursue or pursuing a
career in the health professions, and persons associated with,
participating in or supporting Health Science in a professional capacity.
Section 3.
The Secondary Division shall be composed of secondary students who
are or have been enrolled in a Health Science or an organized health
career awareness program or are interested, planning to pursue or
pursuing a career in the health professions.
Section 4.
The Postsecondary/Collegiate Division shall be composed of students
who are not enrolled in high school, have received a high school diploma
and/or are pursuing GED and are enrolled in a health care related field at
the undergraduate level or are interested or planning to pursue a career
in the health professions.
By expanding the membership base and adopting terminology consistent with the current
educational environment, HOSA accepted the unique opportunity to become the pipeline
for future health professionals. In serving as the “pipeline”, HOSA would commit itself to
lead a national initiative to inform, recruit, attract, engage and retain qualified students as
future health professionals.
41
Health Science Programs: Moving Forward | HOSA Section A of the HOSA Handbook
CHAIRMEN
HOSA, INC. BOARD OF DIRECTORS
42
YEAR
CHAIRMAN
STATE
1976-77
1977-78
1978-79
1979-80
1980-81
1981-82
1982-83
1983-84
1984-85
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
Linda Walston
Linda Walston
Lois Graham
Mary Randall
Lorraine Summers
James Keeton
Barbara James
Dr. Ruth-Ellen Ostler
Dr. Norma Walters
Christyne Thiele
Wanda Wolf
Rosemarie Dunkelberger
Ruth Killough
Dr. Gerald Holman
Laurene McLemore
Dr. Joyce Brandt
Martha Koblish
Carolyn Lee
Mike Garcia
Carla Maloy
Kim Smith
Paul Booden
Patricia Eakin
Karen Batchelor
Cheryl Keever
Nancy Allen
Belinda Mahone
Regina St. George
Teresa Williamson
Sandra Parker
Becky Davis
Kristen Davidson
Mark Burley
Shelia Carlton
Tonia Moore-Davis
Lowell Doringo
Denise Abbott
North Carolina
North Carolina
New Jersey
Oklahoma
Illinois
Texas
South Carolina
New York
Alabama
Texas
Oklahoma
Pennsylvania
Oklahoma
Texas
Tennessee
Iowa
New Jersey
California
Texas
Oklahoma
North Carolina
Michigan
Virginia
Texas
North Carolina
South Carolina
Texas
Georgia
Tennessee
Mississippi
West Virginia
Utah
Michigan
Tennessee
Tennessee
Florida
Utah
Health Science Programs: Moving Forward | HOSA Section A of the HOSA Handbook
NATIONAL HOSA PRESIDENTS
43
YEAR
NATIONAL PRESIDENT
STATE
1976-77
1977-78
1978-79
1979-80
1980-81
1981-82
1982-83
1983-84
1984-85
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Lynne McGee
Lynne McGee
Beverly Ann Camel
Michael Harris
Emily Woodward
Donald Cork
Kelly McLoud
James Tomlin
Mark Edmonds
Vicki Godbold
Ufuk Tukel
Melissa Monarch
Debbie Eggert
Heidijo DeManche
Kristin Considine
Missy Greeley
Tonya Kymes
Franklin Ruff
Mackenzie Jackson
Gwynne Jurries
Kevin Clark
Mitch Shores
Lowell Doringo
Tobi Blanchard
Rebecca Armen
Rebecca Armen
Joel Arvizo
Adam Prim
Lauren Sheldon
Reginald Coleman
Sierra Jenkins
Heather Coggins
Luis Baez
Michael Brode
Claire Lucas
Sean Sheffer
David Kelly
Antonio Hernandez
North Carolina
North Carolina
New Jersey
Texas
Indiana
Texas
Oklahoma
Oklahoma
Tennessee
North Carolina
North Carolina
Kentucky
Michigan
Colorado
Tennessee
Tennessee
Oklahoma
Michigan
Alabama
Texas
Florida
North Carolina
Texas
Utah
North Carolina
North Carolina
Utah
North Carolina
North Carolina
Indiana
Tennessee
South Carolina
Texas
South Carolina
North Carolina
Nevada
Oklahoma
California
Health Science Programs: Moving Forward | HOSA Section A of the HOSA Handbook
HOSA National Leadership Conferences
NUMBER
YEAR
CITY
STATE
Constitutional
Convention
st
1
nd
2
rd
3
th
4
th
5
th
6
th
7
th
8
th
9
th
10
th
11
th
12
th
13
th
14
th
15
th
16
th
17
th
18
th
19
th
20
st
21
nd
22
rd
23
th
24
th
25
th
26
th
27
th
28
th
29
th
30
st
31
nd
32
rd
33
th
34
th
35
th
36
th
37
1976
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Arlington
Oklahoma City
Cherry Hill
Asheville
Albuquerque
Chicago
San Antonio
Orlando
Nashville
Philadelphia
Dallas
Atlanta
Salt Lake City
Orlando
Washington
Anaheim
Nashville
Nashville
Louisville
Chicago
Anaheim
Orlando
Nashville
Cleveland
Atlanta
Anaheim
Atlanta
Orlando
Nashville
Anaheim
Orlando
Dallas
Nashville
Orlando
Anaheim
Orlando
Nashville
Orlando
Texas
Oklahoma
New Jersey
North Carolina
New Mexico
Illinois
Texas
Florida
Tennessee
Pennsylvania
Texas
Georgia
Utah
Florida
D.C.
California
Tennessee
Tennessee
Kentucky
Illinois
California
Florida
Tennessee
Ohio
Georgia
California
Georgia
Florida
Tennessee
California
Florida
Texas
Tennessee
Florida
California
Florida
Tennessee
Florida
44
HOSA National Leadership Conferences | HOSA Section A of the HOSA Handbook
P OLICY
OF THE
(Archived)
U NITED S TATES D EPARTMENT
OF
E DUCATION
The United States Department of Education maintains a close relationship with ten career
& technical student organizations and welcomes their cooperation and support in
strengthening programs of career & technical education. Recognizing that the past
performance and future potential of these ten organizations are compatible with the overall
purposes and objectives of education today, the United States Department of Education
strongly endorses their objectives and seeks to involve their thinking in the improvement of
career & technical education.
In view of this, these policies represent the position of the United States Department of
Education:
1. The United States Department of Education recognizes the educational programs
and philosophies embraced by the following career & technical student
organizations as being an integral part of career & technical education instructional
programs:
Business Professionals of America
DECA
Future Business Leaders of America
National FFA Organization
Family, Career & Community Leaders of America
HOSA
National Postsecondary Agriculture Student Organization
National Young Farmer Education Association
Technology Student Association
Skills USA
2. The United States Department of Education recognizes the concept of total student
development as being necessary for all career & technical education students to
assume successful roles in society and to enter the labor market.
3. The United States Department of Education will facilitate technical and supportive
services to assist career & technical student organizations through State agencies
in their efforts to improve the quality and relevance of instruction, develop student
leadership, enhance citizenship responsibilities, overcome sex and race
discrimination and stereotyping, and serve students of special populations,
especially with respect to efforts to increase minority participation in these
organizations.
4. The United States Department of Education recognizes the responsibility for career
& technical instructional programs and related activities, including career &
technical student organizations, rests with the State and local education agencies.
5. The United States Department of Education approves of Federal and State grant
funds for career & technical education to be used by States to give leadership and
support to these career & technical student organizations and activities directly
related to established career & technical education instructional programs at all
levels under provisions of approved State plans for career & technical education.
45
Policy of the United States Department of Education | HOSA Section A of the HOSA
Handbook
Efforts on the part of State and local education agencies to recognize and encourage the
growth and development of these career & technical student organizations are highly
important and deserve the support of all leaders in American Education.
Troy R. Justesen
Asst. Secretary Adult and Vocational
Education U.S. Dept. of Education
July, 2008
HOSA A FFILIATED G ROUPS
ACTE
Association for Career and Technical Education. There are many divisions
within the ACTE organization including one specifically for Health Science
Technology Education. The Vice President of the HSE Division serves as
an ex-officio member of the HOSA, Inc. Board of Directors.
Association for Career and Technical Education
1410 King Street
Alexandria, VA 22314 www.acteonline.org
COHOT
Council of Health Occupations Teachers also has an ex-officio member on
the HOSA, Inc. Board of Directors. Information on who to contact to join
this organization can be obtained from the HSE Division of ACTE.
HOSTEC
The Health Occupations Supervisor and Teacher Educator Council is an
organization within the HSE division of ACTE, for any ACTE member
whose primary employment is management/supervision of a Health
Occupations Education program or is a Health Occupations Education
teacher educator.
NCHSE
The National Consortium on Health Science and Technology Education
is a national partnership of individuals and organizations with a vested
interest in health science and technology education. Organized in 1991,
its purpose is to stimulate creative and innovative leadership for ensuring
a well-prepared health care workforce.
NASSP
The National Association of Secondary School Principals is composed of
the majority of high school principals in the country. NASSP has endorsed
HOSA's Competitive Event Program as well as the National Leadership
Conference.
NCC-CTSO
The National Coordinating Council for Career & Technical Student
Organizations meets in Washington, D.C. and is composed of
representatives from each of the ten vocational student organizations, the
USDE, ACTE, the State Directors of Vocational Education Association,
and NACVE. The recognized vocational student organizations are:
•
•
•
•
•
•
•
•
•
•
•
46
Business Professionals of America
DECA
Future Business Leaders of America - Phi Beta Lambda
Future Educators Association
National FFA Organization
Family, Career & Community Leaders of America
HOSA
National Postsecondary Agricultural Student Organization
National Young Farmer Education Association
Technology Student Association
Skills USA
HOSA Affiliated Groups | HOSA Section A of the HOSA Handbook
NACVE
The National Advisory Council on Vocational Education was created in
The Federal Vocational Act. Members are appointed by the President of
the United States. Each state has a SACVE (State Advisory Council on
Vocational Education.)
USDE
The United States Department of Education has recognized HOSA via a
Policy Statement for Career & Technical Student Organizations. An
archived copy can be found on page 45 of the HOSA Handbook, Section
A.
47
HOSA Affiliated Groups | HOSA Section A of the HOSA Handbook
THE
HOSA PROGRAM
OF
WORK
THE HOSA PROGRAM OF WORK
“The Blueprint For Action”
One of the first tasks that must be
accomplished in HOSA Chapter management is to plan a Program of Work (POW).
A POW, sometimes referred to as a
Program of Activities, is a written outline of
the activities a HOSA Chapter plans to
accomplish during the year. There are
many valuable activities that may be
included, which provide services to students
and others through involvement in
leadership
development,
community
awareness, skill training, and social/cultural
events.
A well-balanced and carefully
planned POW involves a variety of
experiences
designed
to
include
involvement of members in the selection,
scheduling and financial management of
their activities. A local Chapter’s POW also
should reflect the program activities of the
district,
state,
and
national
HOSA
associations.
The POW indicates the general scope of a
plan; serves as a blueprint or roadmap to
give direction for a plan of action; enables
activities to be conducted systematically
rather than in a laissez-faire manner;
presents the main objectives to be
accomplished, and outlines the activities or
process, cost, time resources, completion
date, product, and evaluation.
The POW provides a basis for Chapter
budget development and a written plan for
the instructor, as well as for supervisors,
directors, administrators, and students. The
chart in the Appendices presents one form
Chapters may use in developing the local
Program of Work. (See Appendix T.)
44
Section C of the HOSA Handbook
Suggested HOSA Chapter Activities
HOSA Chapters can best serve their
schools and communities by providing a
variety of activities throughout the year
which
will
enhance
the
members’
knowledge, skills, and attitudes. Activities in
the following areas may be considered in
developing a program of work.
Career-Related Activities
Most
Chapters
provide
professional
informational meetings to enhance their
members’ knowledge of various fields.
Guest speakers, panel discussions and
films are frequently scheduled for meetings,
and many Chapters take field trips to
hospitals, clinics or other health-care
facilities to study specific procedures,
activities or problems relating to their health
science instruction.
Competitive
activities
and
project
participation
also
are
considered
professionally oriented activities.
Local
Chapters are usually the scene of
competitive event preparation: Local, State
and National Conferences provide the
proving grounds for students to test their
knowledge, skills and ability with those of
others. Recognizing individual achievement
is only one objective of HOSA competitive
events and projects. Their basic purposes
are to improve the knowledge and skills of
students. Through practice and application,
students profit from their experiences.
Alumni Involvement
Benevolent Activities
Alumni follow-up is yet another type of
professionally-oriented activity.
Many
Chapters sponsor annual socials in honor of
former students.
Alumni Chapters can
establish scholarships in local colleges that
can be awarded to deserving graduates.
Benevolent activities involve the helping of
others with no regard for recognition other
than the satisfaction derived from helping
those in need. Some suggestions might
include sponsoring a child or senior citizen
support program and helping provide for
him or her through the year, sponsoring a
Christmas party for needy children or an
orphanage, and preparing Thanksgiving and
Christmas boxes for the needy.
Civic
organizations can be contacted for
additional ideas for benevolent activities in
local communities. Chapters can operate
continuous projects by assisting local
welfare agencies. Certainly, the possibilities
to serve the needy and the ill are unlimited.
Community Activities
Civic projects can develop a wholesome
reputation for a HOSA Chapter. Many
Chapters sponsor or co-sponsor activities
with health organizations such as blood
drives, health screening programs and
others. Activities of this nature offer a
valuable service to the community and
develop respect for the local Chapter. The
primary project that HOSA has developed in
this area is the Community Awareness
Project, focusing on health-related issues.
Other civic activities inform the public about
HOSA and develop good public relations.
Chapters often enter floats in parades and,
sponsored by the Chamber of Commerce
and other local community or professional
organizations, a HOSA Chapter may
provide a worthwhile service to their local
medical community by conducting projects
relevant to community health awareness or
improvement.
Most schools offer a multitude of
opportunities for a Chapter to be of service.
Some Chapters assist in school wide
activities, such as cleanup drives and
citizenship campaigns. Others decorate the
school, local buildings, or parks on special
occasions such as Christmas, Halloween,
Easter, and Thanksgiving. Speakers or
films of general interest can be presented to
the student body in open meetings of the
Chapter.
45
Section C of the HOSA Handbook
HOSA members are recognized for service
learning through the National Service
Project event and the Barbara James
Service Award. (See Section B of the
HOSA Handbook for specific recognition
guidelines.)
Social/Leadership Activities
Chapters should provide recreation for their
members. Socials can be used to acquaint
others with HOSA. Chapters which invite
visitors, such as faculty members, doctors,
nurses or other professionals as well as
prospective students and parents to their
socials usually receive increased public
interest as their reward.
Leadership activities provide many
opportunities for both personal and
professional growth and development.
Each HOSA Chapter must have leaders
who have the ability to:
• Inspire or influence the actions of others
• Make decisions
• Initiate
activities
through
careful
planning
• Respect the rights and dignity of others
LEADERSHIP
The journey to effective leadership requires the following:
L Learn
-- possess a desire for knowledge about HOSA
E Enthusiasm
-- prepare for HOSA activities
A Attitude
-- possess positive feeling toward the student
organization
D Direction
-- lead, guide, and direct members
E Effectiveness
-- plan and utilize HOSA as a tool of instruction
R Responsibility
-- plan activities as an integral part of the ...
curriculum
S Self-confidence
-- believe in self a competent individual
H Honesty
-- build credibility as a teacher/advisor
I
-- provide motivational activities
Initiative
P Professionalism
-- uphold the high standards of health care
There are many and varied activities that are appropriate for local HOSA Chapters.
These activities may inched, but are not limited to, a suggested list found in Appendix H.
Also, there are numerous professional organizations, societies and foundations that plan
health-related events throughout the year. A chronological calendar of events with
names and addresses of possible contacts is found in Appendix J.
An example of the planning process applied to a particular HOSA activity, a HOSA
Banquet, can be found in Appendix I.
46
Section C of the HOSA Handbook
HOSA CHAPTER MEETINGS
Good meetings are the result of several
factors. At a minimum, the President and
Secretary should plan the meeting. As part
of the preliminary activities, the planners
develop the agenda. Each agenda, unless
the Chapter bylaws dictate differently,
should follow the same basic outline.
Parliamentary Procedure
Unless otherwise dictated by the Chapter
bylaws, all meetings should follow proper
parliamentary procedure.
The National
HOSA Bylaws (Article VI, Section 2) states,
“Parliamentary procedure for all meetings of
HOSA shall be governed by Robert’s
Rules of Order, Newly Revised.” There
are, however, many publications that will
introduce a more simple form of
parliamentary procedure into the Chapter.
A
sample
agenda
according
to
parliamentary law includes the following:
Sample Agenda
Procedure:
Explanation:
Call to order
≡
The official opening of a business meeting. It is done
by the President.
Pledge of Allegiance
≡
The respect of the American flag.
Roll Call/Quorum
≡
Roll call and establishment of a quorum is necessary for
any business meeting. The roll call may be taken by
actually calling each member’s name, having assigned
seats, passing around a sign-in sheet or having someone
take attendance at the door. A quorum, which is needed
to conduct business, is established through the roll call.
Minutes of Previous Meeting
≡
Must be approved either as read or as corrected. Once
approved, the minutes become a part of the official
record of the Chapter. (See sample format for recording
Secretary’s minutes, Appendix F.)
Treasurer’s Report
≡
Should be as brief and uncomplicated as possible.
Once given, the report should be accepted subject to
audit. (See sample, Appendix G.)
Officer’s Report
≡
Should be as brief as possible. It may be given in
writing or verbally. If an officer gives recommendations,
their form should resemble a committee’s
recommendations. After the report is given, the
President restates the recommendation and asks for a
second. It then becomes a main motion.
47
Section C of the HOSA Handbook
COMMITTEE REPORTS
Standing
≡
Include those committees which serve all and have
official tasks that are mentioned in the constitution or
bylaws. In the case of the standing committee report, no
motion is necessary because only facts are presented.
Special
≡
Includes committees which are appointed for a limited
time and a specific purpose.
Their existence is
terminated with the final report to the Chapter. In the
case of a special committee report, a motion for its
adoption is necessary because it makes a
recommendation.
Unfinished Business
≡
Include any question(s) that was pending at the last
meeting when it was adjourned or any unfinished
business at the last meeting that did not reach the floor.
New Business
≡
Any business item new to the Chapter.
Program
≡
An optional agenda item that is usually in order at this
point on the agenda.
Announcements
≡
Any announcement pertinent to the organization is in
order at this time.
Adjournment/Recess
≡
The ending of the meeting. The next time the Chapter
convenes, it must start at the beginning of the agenda.
48
Section C of the HOSA Handbook
CONDUCTING A HOSA COMMITTEE MEETING
Committees must have a suitable place to meet, if the best results are expected. A table and
chairs, located in a room where there is a minimum of interference, is the best arrangement.
The three kinds of participants of any committee are, the committee chairman, the committee
secretary, and committee members. The three have different responsibilities in carrying out the
work of the committee. These are as follows:
Duties of the Chairman
•
The Chairman should have an agenda
ready. This is simply a planned list of things
to be discussed or accomplished. This
helps the committee to proceed with the
business at hand.
The chairman receives the task assignments from the Chapter President. It is then
the chairman’s duty to communicate this
task to the committee. The chairman may
wish to assign each committee member
specific responsibilities.
However, the
chairman should supervise and HELP the
committee members with their individual
assignments as much as possible. Usually
the chairman is responsible for the
following:
•
•
•
•
•
•
•
•
Calls the meeting to order
Outlines the task or problem to be
handled by the committee
Asks for suggestions from the
committee members
Summarizes and leads discussion of
suggestions made in the group
Directs the group in reaching a decision
Adjourns committee meeting
Reviews notes of meeting with
committee secretary
Prepares or assists secretary in
preparing in duplicate the report of the
meeting. Sees that the secretary files a
copy and turns in one copy to the
secretary for the Chapter files
49
Section C of the HOSA Handbook
Prepares and is ready to give a
committee report at the next Chapter
meeting. (See sample format in
Appendix L.)
Duties of the Secretary
•
•
•
•
•
Records all decisions reached by the
committee
Prepares minutes of the meeting
immediately after meeting is held and
makes them available to all committee
members
Files a copy of the minutes for future
reference
Provides a copy of the minutes to the
Chapter Secretary
Assists in preparation of the committee
report which must be ready to be given
at the next Chapter meeting.
Duties of the Members
•
•
•
•
Know committee obligations and attends
all scheduled meetings
Make positive contributions to the
committee process
Complete all accepted assignments on
time
Know the goals and plans of the
committee and supports those ideals at
chapter meetings.
Purpose of Committees
A committee is appointed or elected to
consider, investigate, make recommendations to take or not to take action and
present a report of its findings back to the
other members of the Chapter.
If the
committee is to do more than report its
findings or to make recommendations, it
must be given specific directions concerning
the extend of its authority.
Upon completion of its designated task, the
committee automatically ceases to exist.
Committees are used to help accomplish
the work of the Chapter. The effectiveness
of the committees determines how
productive the Chapter will be. The most
important reason committees are needed is
that it is difficult to have the whole Chapter
working on a single project at once. Several
committees made up of the Chapter
members can do a better job of organizing a
project or an activity or research facts and
reaching decisions.
Additionally, a
committee can usually work faster and is
thus more efficient.
1.
2.
3.
4.
5.
6.
7.
Types of Committees
Committees are of two types, standing and
special/ad hoc. The standing committee is
formed to remain in existence permanently
and to fulfill a continuing function.
The special committee is formed as the
need arises for a specific task.
50
Section C of the HOSA Handbook
Examples of the two types of committees
may be as follows: (see form for identifying
HOSA committees for a particular year, in
Appendix K.)
Standing Committees
Public Relations
Finance
Community Service
Social/Recreation
Hospitality
Education
Executive (made up of Chapter
officers and Advisor)
8. Membership
9. Nomination/Election (see sample forms
in Appendix)
10. Program
Special Committees
1.
2.
3.
4.
5.
6.
Decorations
Entertainment
Invitations
Food
Arrangements
Parade Float Design
PUBLIC RELATIONS FOR HOSA CHAPTERS
Public relations is the task of informing,
creating awareness and understanding, and
promoting a favorable attitude toward the
HOSA organization.
Each Chapter,
therefore, will need assistance from outside
sources in presenting a positive image of its
program. This means that each member
must “sell” the school and community on the
value and importance of HOSA.
Each HOSA Chapter should consider good
public relations as part of its program.
These specific steps may be considered:
1. Appoint a public relations committee at
the beginning of the school year to
publicize the Chapter’s activities. Each
Chapter may elect a reporter/historian
and be a member of this committee.
2. The Chapter reporter/historian should
be given the responsibility of seeing that
news stories, photos, radio and TV
news announcements are prepared and
taken to local media.
3. The public relations committee should
also utilize the district, state and national
calendars to plan the activities.
4. Members must understand that their
personal behavior has a great effect on
their Chapter. An individual’s misconduct or sloppy appearance may give the
public a mistaken idea about all HOSA
members.
News Releases
News may be defined as a daily chronicle of
what has happened, what is happening and
what may happen. The news must be
current and of important interest to many
people.
News work requires complete, accurate,
and timely information. The facts submitted
for publication should be checked carefully
and all names should be spelled correctly.
50
Section C of the HOSA Handbook
When a news release is written, the
information should be brief, to the point, and
be limited to a maximum of two pages. The
information should be typed, doublespaced, and should answer the questions:
What, Who, When, Where, Why, and How.
(See sample news release in Appendix R.)
News Release Guidelines
What should be included in a news
release?
What
Business meeting, social
activity, speaker, competitive
events, or other activity.
Who
Names of organizations and
people involved, such as
committee chairmen, elected
officers, speakers, winners,
etc.
When
Exact date and time of
meeting or activity.
Why
Purpose of activity or meeting
if not clear in description.
How
Details of how the activity
was carried out.
The lead (the first sentence or two)
should answer these questions. The lead is
designed to give the reader information
quickly and in such a manner that he/she
will want to read the rest of the story.
After the lead, the details are written in
declining order of importance. This permits
the story to be cut from the bottom, if need
be, without having to rewrite the article or
leave out important facts. Be sure to stick
to the facts! Be brief, accurate, and neat!
Use
short
words,
sentences,
and
paragraphs!
Mechanics of Preparing
News Releases
♦ News releases should always be typed
on one side of paper only and doublespaced, on 8 1/2” by 11” plain white,
medium-weight paper (not onionskin).
♦ Allow ample margins (1 1/2”) for the
editor to make notes. Leave about 2
1/2” for the first page blank at the top for
the editor’s use.
♦ Identify your organization and/or school
in the upper left-hand corner of the first
page. Give the date the release is sent,
the name of the person to contact fur
further information, and the address and
the phone number.
Media List
The best way to get publicity for HOSA is to
develop a media list by using the telephone
directory to locate names and addresses.
Many newspapers use the reporter’s name
or byline on special interest stories. The
committee should be alert to stories about
the kinds of activities HOSA does and make
notes of the writer’s name for the media
visit.
If the Chapter expects to write
numerous news stories, the committee
should visit various news people to
establish contacts with editors and writers.
♦ Write a release date at the top of the
page to indicate when the story can be
published.
If it can be published
anytime, write “For Immediate Release.”
♦ If the news release consists of more
than one page, end each page at the
end of a paragraph. At the end of the
release type “end” or “###.”
52
Section C of the HOSA Handbook
Photographs
♦ Provide photographs
release if possible.
with
a
news
♦ Use a 35mm camera and black and
white film.
♦ Try to portray some action in the photo.
♦ Take at least two (2) pictures of each
event.
♦ Provide the photographer ample space
and time to give instructions on what
pictures he/she would like to take.
♦ Attach a description to each photo that
is sent to a newspaper. Briefly, it should
describe in one or two sentences what
the picture shows and the names, titles,
and affiliations of the subjects.
♦ Identify individuals in photographs from
photographer’s left to right.
♦ Attach the description to the photo to
prevent errors in identification. A small
piece of tape may be used.
♦ Do not write on the back of the photo as
this may detract from engraving quality
and may make it unusable.
♦ Write the name, address, and HOSA
identification if the photo is a head shot
of an individual.
♦ To mail, enclose the picture between
cardboard in order to prevent damage.
Radio and Television
HOSA members should not overlook radio
and television stations in providing news
about the organization. Radio and TV are
as important to the publicity cause as are
newspapers,
magazines,
and
other
publications.
Radio and television stations air many
“public
service”
programs
and
announcements. Activities conducted by
HOSA members may have a broad appeal
and merit a share of this time.
Information regarding a HOSA Conference,
competitive events, fund raising activities,
educational programs, service projects and
information regarding Health Science
Education programs are newsworthy and
important to the school and community.
The information may be publicized
effectively through interview shows, panel or
group discussions as well as spot
announcements.
53
Section C of the HOSA Handbook
The news media should be extended an
invitation to attend any activities in which
you participate. It is very important to know
the station program director when possible
or to have a contact with the station who
can give some assistance in developing
usable materials.
Good publicity coverage is never complete
unless local Radio and TV stations are
utilized.
Remember, there are many
individuals who get much of their news from
one or the other.
Many will hear the
message HOSA wants to deliver where they
would never take the time to read about it.
Radio and TV stations may also cover a
wider area of the community than the local
newspaper.
FINANCIAL MANAGEMENT FOR HOSA CHAPTERS
Financing and managing a HOSA Chapter
requires careful consideration and planning
of Chapter goals and of activities to meet
those goals. A finance committee/budget
committee (including the Chapter treasurer
and some local officers) should be charged
with the task of estimating the cost of each
event or activity to see if the Chapter’s
“activity package” is within its financial
capacity. Additionally, this committee
should examine the anticipated sources of
income and establish a budget system -allocating specific funds for each activity.
Budget/Financial Plan
Development
Armed with specific figures, the committee
can determine if the Chapter goals and
activities are within financial reason or if
they require additional financing. In either
case, the finance committee should present
its findings to the membership.
If the
activities are within the financial means of
the Chapter, approval by the membership
can be expected.
Should the cost of
proposed activities exceed the expected
income
of
the
organization,
then
adjustments will need to be made. (See
Appendix Q.)
A student’s participation in this type of
activity assists him/her to begin to realize
the importance of sound planning and
financing. Every organization, institution,
and governmental unit faces the same
problem of balancing its budget.
If a
student can assume financial responsibility
in a Chapter activity, he/she will be better
prepared to understand the financial
responsibilities of adulthood and citizenship.
54
Section C of the HOSA Handbook
Fund-raising for Goal Achievement
Several activities should be considered and
evaluated in terms of profit expectations,
difficulty or ease of the activity, and the
educational worth of the project. Many
times, organizations take on extensive
activities that require a time load that does
not justify the profit expectation.
The
following guidelines are designed to ensure
that the fund-raising activity is an
educational as well as profitable experience
for the Chapter.
During the process of listing and selecting
fund-raising activities, the Advisor must give
careful attention to school policies and legal
restrictions that apply to the activities. Many
fund-raising efforts, while seemingly within
the capacity of the Chapter, may conflict
with school or legal regulations.
For
example, the purchase and sale of some
food materials may require a license from a
state or community agency. In many states,
raffles or drawings are considered games of
chance, and are, therefore, prohibited.
Sponsoring a dance that involves binding
the school in a contract with an
entertainment agency may be contrary to
school policy.
Financial Management A “Real World” Skill
In solving his/her financial problem, student
members and the Advisor sometimes fail to
see the worth of the activity beyond the
raising of funds. Most activities that require
student involvement will, in fact also provide
student growth, but the Chapter goals of the
organization need to be kept in mind. The
Advisor should always view the fund-raising
activity as a method of providing students
with real growth opportunities.
For example, students who are asked to
market a product to raise money are placed
in situations that force them to communicate
with others. They will need to develop the
“sales profile” necessary for success as well
as effective social and human interaction
skills which are requirements of adulthood.
The development of these skills by students
should take precedence in the mind of the
Advisor over the fund-raising potential of the
activity.
Member Affiliation Fees
Membership fees are sometimes used as a
source of local funding, but should be kept
at a reasonable level. SOME Chapters hold
special fund-raising events to finance local,
state, and national Chapter affiliation fees.
In any case, additional funding will probably
be necessary to finance the program of
activities. As mentioned earlier, all fundraising activities should be educational,
profitable, legal, and consistent with school
policy. (See list of activities for fund-raising
in Appendix S.)
55
Section C of the HOSA Handbook
Each local HOSA Chapter is responsible for
the financial management of its activities,
and the full weight of the responsibility rests
with the local program Advisor. All funds
must be accurately recorded. There may be
a standard record keeping system or school
authorities may have suggestions for
recording all financial transactions of the
Chapter. Some states have specific legal
requirements regarding the use of any
monies relative to school activities and
events.
The Chapter treasurer will have extensive
responsibility in this area (keeping records
of Chapter receipts and disbursements,
preparing financial statements and reports,
etc.). His/her duties are outlined in the
official National HOSA Handbook. The
Advisor must make certain that the
Treasurer
understands
his/her
responsibilities and carries them out
competently. Since this person should be
accurate, dependable, and capable of
attending to details, the Advisor should
guide members in electing the type of
individual who can fulfill this office capably,
and provide whatever leadership training is
necessary to assist him/her in developing
the necessary skills. The Advisor should
consult the school administrator regarding
the acceptable format for the handling of
funds.
Alternative Fund-raising
Some chapters look beyond traditional
methods of fund-raising to find new ways of
meeting their financial obligations. For
example, some chapters have formed
parent support groups also know as
“Booster Clubs” to help with securing
financial resources.