1. art and entertainment
2. shows and events
3. exhibition

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Exhibitor Manual 2014
17 -19 SEPTEMBER 2014 AT THE SHANGHAI MART, SHANGHAI, CHINA
Organised by
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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CONTENTS
GENERAL INFORMATION
Page
Contacts and Addresses
3-4
Event Timetable
5
Hall Technical Data
6
General Regulations and Exhibitor Information
7-13
Shell Scheme Specification
14
Outline of Deadline for Forms
15
ORDER FORMS
Form
Page
Deadline
Accommodation
1
52
03.09.14
Approval of Stand Design
2
16
09.08.14
Compressed Air / Water & Waste
3
17
17.08.14
Electrical Installations
4
18-19
17.08.14
Exhibitors Badges
5
20
09.08.14
Furniture Hire / Shell Scheme Extras
6
21-22
17.08.14
Heavy & Large Exhibits
7
23
09.08.14
Contractor Badges
8
24
15.08.14
Telephone / Fax / Internet Line
9
25
17.08.14
Visa Application
10
26
IMMEDIATELY
Visitor Promotion
11
27
08.09.14
Interpreters
12
54
10.09.14
OTHER SERVICES
Rogers - Shipping Instructions/Price Tariffs
28-45
Catalogue
46-50
Orient Services
51-58
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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CONTACTS
Organiser:
Badges / Interpreters
Stand Design / Visa
Visitor Promotion
Mack Brooks Exhibitions Ltd
Romeland House, Romeland Hill
St Albans, Hertfordshire AL3 4ET
U.K
Shanghai Office:
Contact:
Tel:
Email:
Mr. Bruce Xu
+ 86 (0) 21 5228 7237
bruce.xu@mackbrooks.co.uk
U.K Office:
Tel:
Fax:
E-mail:
Show Catalogue
+ 44 (0) 1727 814400
+ 44 (0) 1727 814401
infochina@mackbrooks.co.uk
Nimble Shows & Media GmbH
Dinkelsbühler Straße 9
91555 Feuchtwangen
Germany
Contact:
Tel:
Email:
Ms. Nina Pirchmoser
+49 (0) 9852 61 62 118
ice-asia@c2-asia.com
Tel:
Fax
+49 (0) 9852 61 62 10
+49 (0) 9852 61 62 110
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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Accommodation/Interpreters/
Limousine Service/Local Tours/
Visas
Orient Services
Audio-visual equipment/Carpet/
Cleaning/Compressed Air/Electrical
Installations/Fax machine/Floral/
Furniture/Shell Scheme/Signage/
Stand extras/Telephone/Water
Shanghai Syma-Expo Ltd
New Long March Commercial Building
1263 Zhenbei Road
Putuo District
Shanghai 200333
PR China
Contact: Mr. Eddy Chen
Tel: +86 21 51099795-17
Fax: +86 21 64644008
Email: booking@orient-explorer.com.cn
Contact:
Tel:
Fax:
E-mail:
Customs clearance/Empty crates/
Forwarding & Lifting
Rogers Worldwide (HK) Ltd
Units A & D, 16/F, Nathan Commercial Bldg.,
430-436 Nathan Road, Kowloon, Hong Kong
Contact:
Tel:
Fax:
E-mail:
Venue
Ms. Summer Cheng
+ 86 21 6238 8811 EXT135
+ 86 21 6209 5166
summer.cheng@syma.com.cn
Ms. Connie Yuen / Mr. Andy Li
+852 2111 1151
+852 2111 1150, 2111 1152
info@rogershk.com
Shanghaimart*
99 Xing Yi Road
Shanghai, 200336
China
* Note: This is not a shipping address. Do not forward
any exhibits to this address. Exhibitors must use a
freight forwarder.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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TIMETABLE 2014
Ground Floor, Shanghai Mart, Shanghai, China
BUILD-UP
Monday
15th September
08:30 – 17.30
Construction of stands commences
(“Space only” contractors & exhibitors only)
Tuesday
16th September
08.30 – 15:00
Exhibitors with shell scheme.
Delivery of exhibits and interiors.
All goods must be delivered and all gangways must be
cleared completely by 15.00 to allow gangway cleaning
and laying of gangway carpet to commence.
15.00 – 21.00
Final dressing of stands within the stand area.
09:00 – 10:30
Hall opens 08.30 for exhibitors
VIP VISITORS ONLY
10.30 – 16.30
Hall open to Trade Visitors
EXHIBITION OPENING HOURS
Wednesday
17th September
Thursday
18th September
09.00 – 16.30
Hall opens 08.30 for exhibitors
Friday
19th September
09.00 – 15.00
Hall opens 08.30 for exhibitors
19th September
15.00 – 21:00
BREAKDOWN
Friday
From 15.15 electricity will be disconnected.
From 15.00 empty boxes and crates will be
delivered to stands.
Times are subject to variation at the discretion of the organisers.
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ALL STANDS MUST BE DISMANTLED AND GOODS CLEARED FROM THE HALL BY 21:00 HRS ON FRIDAY 19 SEPTEMBER, 2014
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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HALL TECHNICAL DATA
Ground Floor Exhibition Hall
Shanghai Expo Mart
Ceiling Height:
5-8m
Compressed Air:
7kg / cm²
Construction Height:
Minimum 2.5m
Maximum 4m
Height over 4m and up to 6m must obtain written approval of
Organizers and Shanghai Mart
Drop Wires:
Not available
Electrics:
4 wire, 3 phase 380V/220V
AC 50 cycles/second
24-hour supply must be ordered in advance with the
electrical contractor
Floor Loading:
1,500kg / sqm
Floor Surface:
Anti-skid flooring
Bolting to the floor and under floor piping is not
permitted.
Freight Access:
5.2m wide x 4.7m high
Telephones:
See order FORM 9 (page 25)
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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GENERAL REGULATIONS AND EXHIBITOR INFORMATION
IMPORTANT
Any event in China must be organised to strict local procedures. Failure to follow these procedures could result
in non-participation, for which the organisers cannot be held responsible. In particular this relates to:
1. ACCESS TO OTHER EXHIBITORS’ STANDS
Exhibitors have no right of access to other stands outside the official opening hours unless permission has
been obtained from the exhibitor renting the stand.
2. ACCOMMODATON / TRAVEL AGENT
Please see Form 1 from pages 52-58 in the Orient section of this manual.
FORM 1
3. ANIMALS
Animals are not permitted anywhere in the exhibition centre.
4. APPROVAL OF STAND DESIGN
FORM 2
All exhibitors – other than those who have ordered a shell scheme stand - must submit dimensional stand
design plans, three dimensional picture, and electric fitting plan in duplicate for approval. These plans must
reach the Organisers no later than 9 August 2014 (see Stand Construction Regulations, point 51).
5. AUTHORITY IN HALLS
FORM 2
The Organisers shall be entitled to act as hall owners during their tenancy, subject to regulations locally
enforced. The Organisers permit only the officially appointed contractors and agents, in co-operation with the
local Chinese counterparts, to handle electrical installation and connection, water, compressed air, freight
forwarding and on-site handling of exhibits. Other contractors must receive approval from the Organisers.
Please complete and return Form 2 immediately. All exhibitors must observe this ruling to ensure smooth onsite operations.
6. BUILD-UP
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The build-up starts at 8.30 hrs. Monday 15 September, 2014. All goods must be delivered and all gangways
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must be cleared completely by 15.00 hrs. Tuesday 16 September, 2014, to allow gangway cleaning and
laying of gangway carpet. Final dressing of stands will be permitted only within the stand area. Gangways,
exits and goods doors must be kept free of machines, boxes and packing materials from this time. The buildth
up must be finished by 21.00 hrs. on Tuesday 16 September, 2014. Exhibitors are contractually
bound to respect these times.
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On Wednesday 17 September, 2014 the exhibition will open at 09.00 hrs. All installation materials, ladders,
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packaging etc must have been taken away from the exhibition hall by 21.00 hrs. on Tuesday 16 September,
2014.
7. BREAKDOWN
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The breakdown starts at 15.00 hrs. Friday 19 September, 2014 and until this time, stands must be fully
operational.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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The breakdown must be completed by 21.00 hrs. Friday 19 September, 2014. Exhibitors and
Contractors are requested to observe this important deadline to vacate the premises.
8. CATALOGUE
An official catalogue of the exhibition will be published. Please read our catalogue section on pages 46-50
and select your chosen option/s. Should you require any information before you receive this material, please
contact the catalogue publisher whose address can be found in the address section of this handbook.
9. CATERING
Cafeteria is available in the exhibition hall.
10. CHILDREN
For safety reasons, children under 16 will not be permitted entrance to the show, even if in possession of a
valid ticket/badge.
11. CLEANING
Basic stand cleaning (i.e. hoovering of carpet, cleaning of furniture and emptying of waste bins) is included in
the contract with the Organisers and will take place each morning before the exhibition opens. Exhibitors
requiring additional and/or special stand cleaning should contact Shanghai Syma-Expo Ltd (see address
section).
12. COMPRESSED AIR
FORM 3
Exhibitors must inform Syma of their minimum/maximum pressures required when ordering compressed air.
This information is vitally important to enable the contractors to guarantee the required pressures.
13. CONTRACTORS
For the convenience of exhibitors, experienced contractors have been appointed to supply services that are
not provided within the terms of the contract agreement (see address section in this handbook).
Certain services, including electrical and water installations, cleaning, security, forwarding etc, may only be
carried out by the sole contractor appointed by the Organisers.
Exhibitors should note that there are no circumstances (even where sole contractors have been appointed)
under which the Organisers can either become contractually bound to an exhibitor or be regarded as a
principal or agent in relation to any legal commitment which an exhibitor may enter into with a contractor.
14. CONTRACTORS BADGES
FORM 8
All contractors and standbuilders must wear badges, which have been approved by Shanghai Expo Mart.
Please complete Form 8 immediately and you will then be contacted regarding your badges.
15. CUSTOMS
Exhibitors who require assistance or clarification of customs procedures should contact the official forwarding
agent Rogers Worldwide (HK) Ltd (see address section). All goods must be cleared by customs on entry and
exit from the hall, which is arranged by Rogers Worldwide (HK) Ltd.
16. DAMAGE CAUSED BY THE EXHIBITOR
Exhibitors are required to leave all sites, decorations and equipment in the condition in which they found
them. Any damage caused by their fittings or goods, either to equipment or buildings will be assessed by the
surveyors and charged to the exhibitors concerned.
Contractors or exhibitors using adhesive tape to fix carpets or other materials to the floor will be held
responsible for removing the tape after use without damage to the floor. If the floor surface is damaged, the
exhibitor will be charged for the full cost of repair.
17. DELIVERIES DURING THE EXHIBITION
During the exhibition, deliveries of printed material and replacement articles may be made from 08.30 to
09.00 hrs and 16.30 to 17.30 hrs. No deliveries whatsoever can take place during the exhibition
opening hours.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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18. DEMONSTRATION OF WORKING MACHINERY
Any exhibitor intending to demonstrate equipment on his stand must:
 provide the Organisers with full details, in writing, of any working exhibits involved
 limit the running times of noisy machinery to fixed demonstration periods
The Organisers reserve the right to curtail or ban demonstrations if complaints are received. Please note that no naked
flame is permitted in the exhibition premises.
19. DISPOSAL OF GOODS
Exhibitors wishing to sell or dispose of their goods and/or re-export them, must contact the official freight forwarder
Rogers Worldwide (HK) Ltd, who will have an office on-site during the show.
20. DROP WIRES
Drop wires are not available.
21. ELECTRICAL INSTALLATIONS
FORM 4
General lighting in the hall will be provided by the Organisers. However, electrical installations within the stand as well as
a 24-hour supply must be ordered by the exhibitor. Supplies to stands will normally be switched off at source 15 minutes
after the exhibition closes each day, but 24-hour supplies can be provided by prior arrangement with the electrical
contractor. Any cost involved must be paid by the exhibitor. All electrical installations on stands must be carried out by
the official contractor Shanghai Syma-Expo Ltd.
For "Space only” exhibitors, the number and type of electrical fittings and installations required must be ordered on Form
4.
Shell scheme stands are provided with lighting (one fluorescent tube per 3sqm and one 5 Amp socket per 9sqm) and
additional requirements may be ordered on order Form 4. Exhibitors needing to use their own electrical fittings (power
outlets, fluorescent lights, spotlights, etc) owing to functional or aesthetic reasons will also be charged a connection fee
according to prices indicated on Form 4.
Installation must be carried out by the official contractor.
The Organisers reserve the right to disconnect the electrical supply to any installation, which, in their opinion, or the
opinion of the Electrical Consultant, is dangerous or likely to cause annoyance to visitors or other exhibitors. The position
of electrical fittings and supplies ordered for exhibits should be indicated on the order form.
Restrictions on Electrical Facilities
A) Electric power for spot lighting generally shall not exceed 100W per square meter.
B) For three phase electricity using or single phase high power appliance (single piece, 10 AMP or above) must
be wired separately and equipped with the switch of relay.
C) BVV three core wire in protective casing up to the standard shall be used for temporary cabling in the
exhibition hall.
D) Outlets shall be installed higher than 30cm from the floor.
E) Effective earthing shall be applied to all of the appliance and the motor for demonstration and operation of
exhibition goods.
F) Compressors, electric saws, electric planes, abrasive wheel cutting and grinding machines shall not be used
in the Exhibition Halls.
G) Without approval, smelting furnace, boilers and various heating apparatus with surface temperature at 70C or
above shall not be used in the Exhibition Halls.
H) Without approval, various pressure vessel shall not be used in the Exhibition Hall.
22. EXHIBITORS BADGES
FORM 5
Exhibitors’ badges are free of charge and allow the stand personnel free entry to the exhibition. The allocation of badges
to third parties is strictly prohibited. Please order badges on Form 5 in this handbook.
23. EXHIBITORS RECEPTION
An exhibitors' reception will be held during the exhibition and further information and invitations will be sent out under
separate cover.
24. FAX AND OTHER BUSINESS SERVICES
nd
A business centre is available in the lobby and 2 floor of the Office Building of Shanghai Mart.
25. FILMS
 Inflammable film shall not be used at any cinematographic event and, where film exceeding 16mm in width is used, a
projection room constructed in accordance with the relevant legislation and regulations shall be provided by the
exhibitor.
 Where self-contained cabinets are used for cinematographic or slide projection, the placing of the equipment shall be
arranged in such a way that obstruction of aisles is not caused by persons viewing the display.
 All films, 35mm slides, video cassettes and tapes to be shown at the exhibition must be declared on arrival at the
port/airport where customs officials will seal it. On-site customs officials at the exhibition will then make the
censorship for clearance.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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Exhibitors should be aware that if material (videotapes, etc) is hand-carried, it MUST be declared on arrival at the Airport,
where customs officials will seal it. On-site customs and censor authorities will then issue approval for showing. It may
be necessary to deposit a bond up to US$500 under such circumstances. Exhibitors can also co-ordinate this with
Rogers Worldwide (HK) Ltd., but they must make sure that they give their video cassettes and slides to Rogers Worldwide
(HK) Ltd., at least three full days prior to opening and they will arrange customs censorship in time for the first day of
exhibition. When Taiwan or Hong Kong is to be mentioned in the promotional materials, exhibitors should avoid using any
expression from which one would misinterpret that Taiwan or Hong Kong is in a position equivalent to a country.
26. FLOOR SURFACE / FLOOR LOADING
2
The floor surface of the exhibition hall is made of anti-slid flooring and the maximum floor loading is 1,500kg/m . Bolting
to the floor and underfloor piping are strictly prohibited. The parties concerned will be fully liable for all
restoration costs.
It is only allowed to use one sided or double sided adhesive pastor having no residues for the attachment of carpet on the
floor; adhesive backed map or promotional item shall not be used within exhibition hall, mucilage or adhesive agent or
paste shall not be allowed to be used on the stone ground, pillars or walls.
27. FLORAL
FORM 6
28. FORWARDING AND LIFTING
The official forwarding and lifting agent for “ICE Asia 2014” is Rogers Worldwide (HK) Ltd whose address can be found in
this handbook. Exhibitors should note that no other forwarding agent will be allowed in the exhibition ground. Exhibitors
with heavy machinery are asked to contact the agent as soon as possible.
Please be aware of the deadline dates for air and sea freight:
Exhibits in Hong Kong or from abroad in transit
for forwarding to Shanghai by Sea
14 – 16 August 2014
for forwarding to Shanghai by Air
28 – 30 August 2014
Exhibits from abroad to Shanghai direct
By Seafreight to Shanghai Port
2 – 4 September 2014
(Full containers & LCL)
By Airfreight to Shanghai Airport
2 – 4 September 2014
Please note that these are the latest dates goods can be received in Hong Kong and Shanghai respectively. Please
ensure your goods are collected at origin with sufficient time for transit by air or sea to meet such deadlines!!!
For further details please see the shipping instructions in this handbook.
29. FURNITURE
FORM 6
30. GAS
Gas installations are not available in the hall.
31. INSURANCE
While every reasonable precaution will be taken by the Organisers and the premises will be patrolled, the Organisers
expressly decline any responsibility for any loss or damage that may befall the person or property of the exhibitor from any
source whatsoever. It is the responsibility of exhibitors to effect insurance cover in respect of:
 Exhibits and contents of stands
 Interior stand construction
 Public liability
 Third party risk
 Expenses incurred due to the abandonment of the exhibition
 Goods whilst in transit
 Force majeure (i.e. typhoons, flooding, etc)
 Orders or directives imposed by any government authority
The exhibition may be postponed, shortened or extended due to any cause whatsoever beyond the control of the
Organisers.
32. INTERNET
Please refer to form 9, page 25.
FORM 9
33. INTERPRETERS
FORM 12
Temporary staff to serve as technical interpreters can be engaged from the Organisers. Unless exhibitors have their own
Mandarin-speaking staff, the Organisers highly recommend the employment of technical interpreters.
34. LASER PRODUCTS
It is the responsibility of exhibitors to:
 observe the relevant legislation and regulations
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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

submit full details of the equipment to be used and relevant detailed layout plans not later than one month before the
first day of the exhibition to the Organisers for approval
provide suitable fire protection equipment and warning notices as required by the Organisers
35. MANNING OF THE STAND
Exhibitors are obliged to be present on their stands during exhibition open hours. Stands may not be dismantled before
the official closing of the exhibition.
36. NOISE LEVELS / MUSICAL PRESENTATIONS
The sound of any audio-visual equipment must not exceed the maximum noise level of 50 dB (A). The Organisers
reserve the right to curtail or ban audio-visual equipment if complaints are received.
37. ORGANISER'S OFFICES/MACK-BROOKS EXHIBITIONS LTD
During the exhibition the Organisers’ Offices will be in the hall.
38. PARTITION WALLS
Exhibitors who have not ordered a shell scheme stand from the Organisers must supply partition walls to the perimeter of
their stand where they adjoin another stand. Under no circumstances may exhibitors use the reverse side of neighbouring
stands.
39. PATENT AND COPYRIGHT
The exhibitor is responsible for the protection of patent rights for equipment or products on display. The Organisers
cannot be held responsible in this particular field.
40. PHOTOGRAPHY AND VIDEO RECORDINGS
Photography and video recordings for commercial use are strictly prohibited within the exhibition hall. Exhibitors who wish
to take video recordings or photographs of their own stand should contact the Organisers.
41. PROMOTIONAL ACTIVITIES WITHIN THE EXHIBITION GROUND
The distribution of leaflets and promotional material is confined to the stand area and is not permitted in the gangways or
elsewhere in the hall or exhibition ground. The Organisers reserve the right to prohibit the display or distribution of
advertising matter that could give rise to offence and to confiscate the supplies thereof for the duration of the event.
Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighbouring exhibitors or render
inaudible the public address system in the hall.
Exhibitors are not permitted to promote their products under the name of a firm other than their own.
42. PUBLIC ADDRESS SYSTEM
Exhibitors are not permitted to operate their own public address system.
43. SAFETY REGULATIONS
The use of dangerous materials (i.e. oil, gas, explosives, radioactive substances, etc) is prohibited in the exhibition hall.
All drapes, curtains, coverings, carpet or any materials used in the construction and decoration of exhibition stands shall
be flame retardant and be subject to inspection by authorised personnel by the exhibition centre. The exhibitor shall make
available during build-up, if requested by the Organisers, the relevant certificates of the fire test, flame test, fume test, etc
or the certificates of origin of the materials used.
Restrictions on use of paint and coating
A) Rendering a big area of painting or spraying coating in the Exhibition Hall is not allowed. However, during the layout of
the exhibition, repair and mending of painting in small stretch can be conducted, but necessary protective measures must
be taken as follows:
a) to use non-poisonous paint and water soluble coating
b) to carry out paint work at ventilation place
c) container holding solvent and paint to be properly preserved, it shall be kept far away after use and not to be stored in
exhibition hall after use.
d) ground or wall of construction place to be effectively covered for protection with plastic layer dry paper etc..
e) not to use any kind of atomized paint and to assure no affective to other stands and public passages during rendering
paint and coating.
f) Not to wash paint containers, paint brushes or other tools in the toilet or other places within exhibition hall. It is
prohibited to pour the paint, oil, chemical materials and any other poisonous materials into the drainage, the exhibitors
should prepare the sealed containers to keep the above goods and take them away from the exhibition hall by themselves.
g) All the water draining should be connected into the drainage; it is prohibited to discharge the water on the ground.
B) The exhibitor or contractor shall be responsible for any losses and damages to the structures or exhibition hall or other
exhibitors caused by painting and coating and also be responsible for reparation, restoration and compensation.
Without previous written consent from exhibition hall, any party shall not allow himself or others to cook, ignite, operate
open fire or use lamps and lanterns without shade within exhibition hall.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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Fire extinguishers and emergency exit signs must not be hidden by stand construction or exhibits.
Exhibitors are requested to fix protective guards to their machines in order to comply with regulations for prevention of
accidents. The Organisers reserve the right to prohibit, at any time, the operation of machines on stands if they constitute
a safety risk for persons and/or objects.
The display of petrol-fuelled motor vehicles or other petrol-engined equipment shall be subject to certain conditions.
Exhibitors are requested to contact the Organisers should they wish to exhibit such machines. The machinery such as
diesel locomotives, automobiles, tractors and any other petrol or diesel engines will be prohibited to operate on site if they
are showed indoors. The oil tank should be emptied and the battery should be disconnected.
44. SECURITY
The Organisers provide general security within the hall and the exhibition ground. However, exhibitors are responsible for
the security of their own stands and are particularly advised to secure light, movable items especially for the night before
the show opening and during the first night of breakdown.
45. SHELL SCHEME SPECIFICATION
See drawing attached.
46. SHELL SCHEME STANDS
Exhibitors can order a shell scheme package from the Organisers (see drawing and specification in this section).
Please note that no displays or logos may be fixed to the shell scheme fascia board and no additional standfitting or
display may be attached to the shell stand structure, i.e. no nailing or drilling will be allowed.
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Shell scheme stands will be available to exhibitors as of 08.30 hrs. on 16 September, 2014.
47. SMOKING
Smoking is permitted in designated locations in the exhibition centre, but not in the exhibition hall.
48. SOLD EXHIBITS
“ICE Asia 2014” is a trade exhibition. Sold exhibits may not be removed and delivered to the client until after the
exhibition closes. Details of prices given in the form of signboards or stand lettering are not permitted, nor are references
to exhibits whose sale is already effected or details of suppliers or customers.
49. STAND ALLOCATION
The Organisers reserve the right to re-allocate, change the size and dimensions of the exhibition space as may
be deemed necessary prior to the event. This will be done only if unavoidable and, as far as possible,
inconvenience to exhibitors will be minimised.
50. STAND BUILDER
Shanghai Syma-Expo Ltd is the officially appointed contractor for stand building, electrical installations and supply of
labour (see address section).
51. STAND CONSTRUCTION REGULATIONS
FORM 2
The following regulations for stand construction apply for “ICE Asia 2014”:
The minimum height of stand construction is 2.5m and stand construction above 4m will only be allowed subject
to the written approval of the Organisers. The reverse sides of walls above 2.5m must be decorated to an
acceptable standard. Two-storey stands will not be permitted. Exhibitors wishing to construct false ceilings at
their stand must submit drawings to the Organisers for approval.
‘Space only’ exhibitors are obliged to submit stand design plans in duplicate for approval, by the Organisers and
hall owners. These plans must reach the Organisers, Mack Brooks no later than
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9 August 2014.
The minimum requirements for stand construction are the following: fixed walling to the perimeter of the stand
and floor covering to a standard acceptable to the Organisers.
Note: A management fee and deposit is required by the Hall Management of Shanghai Expo Mart before the
building of the stand can begin – contractors should be made aware of this as they will be held responsible for
the payment. The management fee is RMB 20 per square metre for raw space exhibitor. Refuse deposit is RMB
5,000 for less than 50sqm booth, RMB 8,000 for 50sqm and more than 50sqm booth. The worker badge fee is
RMB 30 per person.
Step 1 – pay deposit to Syma on site by cash only.
Step 2 – pay management fee and badge fee to venue.
Step 3 – start construction on site.
52. STORAGE OF EMPTIES
Empty crates and boxes must not be stored on exhibitors' stands. It is the exhibitor’s responsibility to ensure that
crates are quickly disposed of or stored until required for reshipment at the end of the exhibition. The official forwarding
agent Rogers Worldwide (HK) Ltd should be contacted.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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53. TELEPHONE / FAX
To obtain a telephone line or fax on your stand please complete form 9 enclosed in this handbook.
FORM 9
54. VISA REQUIREMENTS
FORM 10
All overseas visitors travelling to China will require a visa. There are generally 2 types of visas (i.e. Tourist Visa or
Business Visa).
I.
Tourist Visa - this can be obtained from the Chinese Embassy in your home country. You are highly
recommended to apply for a tourist visa in your home country. It is fast and simple. Any travel agent in your
home country can arrange this for you.
II.
Business Visa – The procedure to obtain a business visa is complicated and the cost is double.
If you prefer to apply for a Business Visa then you will need to complete the details required in Form 10 in this
th
handbook and return it to us no later than 15 August 2014. We can then arrange for our Chinese partner to
issue an invitation letter/fax for your application. Together with your passport and 2 photographs, this invitation
letter has to be presented to your local Chinese embassy or Consulate
who will then issue a business visa.
th
Please note that the deadline date for visa application forms to reach our office is 15 August 2014.
We cannot guarantee that your application will be processed on time after this date.
New regulations introduced by the Chinese authorities require that all visas are obtained in advance and visas
will no longer be available at the airport.
55. VISITOR PROMOTION
FORM 11
Visitor promotion throughout China is being arranged by the Organisers, together with the Co-Organisers. Exhibitors can
also order a certain amount of visitor invitations for their own distribution and we strongly recommend that exhibitors make
use of this opportunity to invite potential customers to the show.
56. WASTE DISPOSAL
Exhibitors are reminded that they are responsible for the removal of all waste during build-up and breakdown. Failure to
do so could result in the exhibitor being charged if waste is found on the stand after his departure from the hall.
57. WATER AND WASTE
FORM 3
Only the official contractor is permitted to undertake the connections. If water and waste is required on the stand, please
complete Form 3.
58. Flowers and plants in the exhibition hall shall be provided by the suppliers designated by exhibition hall,
exhibition himself.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 14
SHELL SCHEME
SPECIFICATION
SPACE + SHELL SCHEME PLUS FURNITURE
COST: €390 per sqm
(ITEMS CANNOT BE INTERCHANGED. NO REFUND ON ITEMS NOT REQUIRED)
Stand area (in sqm) 展台面积
9
12
15
18
21
24
27
30
33
36
Information Counter 询问台
1
1
1
2
2
2
3
3
3
4
Folding Chair 折椅
2
3
3
4
5
5
6
7
7
8
Square Table 方桌
1
1
1
2
2
2
3
3
3
4
Waste Paper Basket 废纸篓
1
1
2
2
2
3
3
40W Flourescent Tube 日光灯
3
3
4
6
6
7
9
9
10
12
1
1
1
2
2
2
3
3
3
4
5 Amp / 220V Socket 插座
1
3
FASCIA SIGNWRITING (max. 25 letters)
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
4
P a g e | 15
Outline of Deadline Forms
Service
Form
Deadline Date
Accommodation
1
3 SEPTEMBER 2014
Approval of Stand Design
2
9 AUGUST 2014
Compressed Air / Water & Waste
3
17 AUGUST 2014
Electrical Installations
4
17 AUGUST 2014
Exhibitors Badges
5
8 SEPTEMBER 2014
Furniture Hire / Shell Scheme Extras
6
17 AUGUST 2014
Heavy & Large Exhibits
7
9 AUGUST 2014
Contractor Badges
8
15 AUGUST 2014
Telephone / Fax / Internet Line
9
17 AUGUST 2014
Visa Application
10
IMMEDIATELY
Visitor Promotion
11
8 SEPTEMBER 2014
Interpreters
12
10 SEPTEMBER 2014
Shipping Instructions and Price Tarrifs
Surcharges apply to services ordered after the deadlines.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 16
Form 2: APPROVAL OF STAND DESIGN/
STAND BUILDER
DEADLINE: 9 AUGUST 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel. _______________________________________Fax: _____________________________
The following regulations for stand construction apply for
“ICE Asia 2014”
Please give details below of the contractor working with you:
th
Design plans to be sent to the following address by 9 August 2014 at the latest. The hall owner
strictly forbids stands to be built without prior approval.
1.
Mack Brooks Exhibitions Ltd at the address below
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd., Romeland House, Romeland Hill, St Albans, AL3 4ET.UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: infochina@mackbrooks.co.uk
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 17
FORM 3: COMPRESSED AIR / WATER &
WASTE
DEADLINE: 17 AUGUST 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: _______________________________________Fax: _____________________________
Item
AirCompressor
Water
supply
FA01
FA02
FA03
Description
Unit
Price
(US$)
Compressed air with 10m pipe, add more pipe,
USD 15.00/m
Water inlet and outlet with built-in basin
Water for machine use
Quantity Total
Price
(US$)
360.00
440.00
360.00
ATTENTION
1) All orders must be accompanied with full payment either:
i)
Cash; or
ii)
Telegraphic transfer to our a/c no. (USD) 3164631402010700011 (Bank of ShangHai, Changning
Sub-Branch, Shanghai)
2) 30% penalty fee will be charged for any late orders received after the deadline.
50% for any orders received within two weeks before show open and on-site.
3) Exhibitors are required to mark the position of main power, line, water supply and air-compressor and fax
or mail to SYMA. We will install at our judgment if not receive exhibitors’ plan within two weeks before show
open. Requests for re-positioning on-site will be subject to 50% according to the on-site price.
4) Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage
fluctuation. Exhibitors have to bring their own special regulating units if they require very specific water
temperature or water pressure. For water supply & air compressor, exhibitors are required to bring along their
adapter for connection to their equipment.
5) After we receive your order forms, we will issue the invoice for you. Please make the payment before the
deadline on the invoice. Please contact with SYMA if you haven’t received invoice three days later.
Fax, or scan/e-mail to:
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax: (8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 18
FORM 4: ELECTRICAL INSTALLATIONS
DEADLINE: 17 AUGUST 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ____ __________________________________Fax: _____________________________
Item
No.
Electrical
Main Power
EL01
EL02
EL16
EM02
EM03
EM32
EM33
EM34
EM35
Rental
Furniture
Electrical
EL09
DESCRIPTION
Spotlight 100W
Long-arm spotlight 100W
Fluorescent Tube 40W
5A/220V Socket (Max 500W) Normal hour
5A/220V Socket (Max 500W) 24 Hours
20A / 380V 3/P main power (including
electrical consumption)
30A / 380V 3/P main power (including
electrical consumption)
40A / 380V 3/P main power (including
electrical consumption)
60A / 380V 3/P main power (including
electrical consumption)
Refrigerator – excludes power point
Unit
Price
(US$)
50.00
55.00
50.00
48.00
70.00
310.00
Quantity
Total Price
(US$)
430.00
590.00
810.00
120.00
ATTENTION
1) All orders must be accompanied with full payment either:
iii)
Cash; or
iv)
Telegraphic transfer to our a/c no. (USD) 3164631402010700011 (Bank of ShangHai, Changning
Sub-Branch, Shanghai)
2) 30% penalty fee will be charged for any late orders received after the deadline.
50% for any orders received within two weeks before show open and on-site.
3) All exhibitors should order main power from SYMA, including raw space. Raw space exhibitors are
obligated to order main power. Electricity for machine use and lighting use should be separate.
4) All the sockets in standard booth is only for notebook and water machine. Exhibitors couldn't connect the
lighting without any permission. Please ask SYMA if you'd like any special lighting.
5) All standard equipments are on a rental basis and cannot change to other items. SYMA will not make the
refundment if canceling the order within two weeks before show open.
6) Exhibitors are required to mark the position of main power, line, air-compressor and fax or mail to SYMA.
We will install at our judgment if not receive exhibitors’ plan within two weeks before show open. Requests for
re-positioning on-site will be subject to 50% according to the on-site price.
7) Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage
fluctuation. Exhibitors have to bring their own special regulating units if they require very specific water
temperature or water pressure. For water supply & air compressor, exhibitors are required to bring along their
adapter for connection to their equipment.
8) After we receive your order forms, we will issue the invoice for you. Please make the payment before the
deadline on the invoice. Please contact with SYMA if you haven’t received invoice three days later.
Fax, or scan/e-mail to:
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax: (8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 19
9)
FORM 4: ELECTRICAL
INSTALLATIONS
PAGE 2
PLEASE MARK YOUR ORDERS (i.e. SPOTLIGHTS, SOCKETS, ETC.) ON THE PLAN
PERSPECTIVE VIEW
TOP VIEW
Back Panel
Fax, or scan/e-mail to:
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax: (8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 20
FORM 5: EXHIBITOR BADGE
DEADLINE: 8th SEPTEMBER 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel:________________________________________Fax:____________________________
Exhibitor’s badges will be available for collection at the entrance of the Exhibition Hall from 8th September
2014.
We will provide three badges for every 9sqm of stand space free of charge. If you require additional badges
please contact us direct at infochina@mackbrooks.co.uk.
Exhibitor’s badges allow stand personnel free entry to the exhibition and are only valid with the name and
company name. The allocation of badges to third parties is strictly prohibited.
Company Name
Personnel Name
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd., Romeland House, Romeland Hill, St Albans, AL3 4ET.UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: infochina@mackbrooks.co.uk
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 21
FORM 6: FURNITURE HIRE / SHELL
SCHEME EXTRAS
DEADLINE: 17 AUGUST 2014
RENTAL
FURNITURE
FURNITURE
Item
No.
CD01A
CD03
CD04
FOLDING CHAIR
OFFICE CHAIR
BLACK LEATHER CHAIR
10.00
35.00
30.00
CD19
TB01
TB02
TB03
BAR STOOL
INFORMATION COUNTER（950mmx450mmx750mmH）
SQUARE TABLE （750mmx750mmx750mmH）
RECTANGULAR TABLE（1200mmx750mmx750mmH）
30.00
45.00
40.00
50.00
TB04
TB05
TB06
TB19W
DP01
DP02
COFFEE TABLE（450mmx450mmx450mmH）
ROUND TABLE （750mmx750mmH）
TV RACK (700mmx500mmx1300mmH）
25.00
45.00
50.00
DP03
DP04
SD10
MS01
MS02
MS03
MS04
MS05
MS06
MS07
MS08
MS09
MS10
MS11
OTHER
Description
HIGH ROUND TABLE (600mmx1100mmH)
LOCKABLE CUPBOARD (950mmx450mmx750mmH）
TABLE SHOWCASE （1000mmx500mmx1000mmH）
TALL SHOWCASE （1000mmx500mmx2200mmH）
DISPLAY CUBE （500mmx500mmx800mmH）
SINGLE SEAT SOFA
WALL PANEL （1000mmx2500mmH）
CURTAIN （1000mmx2000mm）
Unit Price
(USD)
55.00
50.00
130.00
255.00
50.00
60.00
50.00
50.00
LOCKABLE DOOR （1000mmx2000mm）
FOLDING DOOR （1000mmx2000mm）
COAT HANGER （1000mmW）
MOVABLE CLOTHES RACK
（1000mmx1000mm/1300mmH）
SHELF RACK （1000mmx500mmx2200mmH）
SHELF-FLAT （1000mmx300mm ）
95.00
65.00
25.00
SHELF-SLOPE （1000mmx300mm ）
18.00
18.00
50.00
4.00
LITERATURE RACK
RREE STANDING LITERATURE RACK
WASTE PAPER BASKET
POTTED PLANT， 800mmH
42“ Plasma + DVD player
35.00
75.00
18.00
20.00
500.00
Grand
Total:
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
Qty
Total
P a g e | 22
FORM 6: FURNITURE HIRE / SHELL
SCHEME EXTRAS
PAGE 2
ATTENTION
1) All orders must be accompanied with full payment either:
i)
Cash; or
ii)
Telegraphic transfer to our a/c no. (USD) 3164631402010700011 (Bank of ShangHai, Changning
Sub-Branch, Shanghai)
2) 30% penalty fee will be charged for any late orders received after the deadline.
50% for any orders received within two weeks before show open and on-site.
3) All the sockets in standard booth is only for notebook and water machine. Exhibitors couldn't connect the
lighting without any permission. Please ask SYMA if you'd like any special lighting.
4) All standard equipments are on a rental basis and cannot change to other items. SYMA will not make the
refundment if canceling the order within two weeks before show open.
5) Exhibitors are required to mark the position of their lighting, socket, shelf and literature and fax or mail to
SYMA. We will install at our judgment if not receive exhibitors’ plan within two weeks before show open.
Requests for re-positioning on-site will be subject to 20% according to the on-site price.
6) Screwing, drilling or nailing on any of wall panel of shell scheme are not allowed. Exhibit over 5kg couldn’t
hang on the wall panel. If you will hang overweight exhibit, please ask SYMA to reinforce and charge some
fee. Exhibitor will responsibility for himself if hanging overweight exhibit without permission and damage.
7) After we receive your order forms, we will issue the invoice for you. Please make the payment before the
deadline on the invoice. Please contact with SYMA if you haven’t received invoice three days later.
Booth Number：_______________
Contact Person：_______________________
Company Name：___________________
Contact Way：______________________
Fax, or scan/e-mail to:
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax: (8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 23
FORM 7: HEAVY & LARGE EXHIBITS
DEADLINE: 9 AUGUST 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ________________________________________Fax: _____________________________
This form is to be returned only by exhibitors with heavy or large exhibits, as specified below:
Heavy Exhibits:
Any exhibit and/or packing case exceeding 2,000 kg
Large Exhibits:
Any exhibit and/or packing case exceeding 1.83m (length) x 1.83m (width) x
1.22m (height) or 6ft (L) x 6ft (W) x 4ft (H)

These exhibits must arrive in good time for port clearance & reach the venue by the 1st day of build-up.

All such exhibits, without exception, must be handled by our official freight forwarder, R E Rogers.

Exhibitors with heavy exhibits are to observe the floor loading capacity (see General Information section),
and to provide steel plates for spreading if necessary.
Item
Dimensions
Weight
Date of Arrival
in Shanghai
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd. Romeland House, Romeland Hill, St Albans, AL3 4ET, UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: infochina@mackbrooks.co.uk
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 24
FORM 8: CONTRACTOR BADGES
DEADLINE: 15 AUGUST 2014
Stand Contractor Company: ______________________________________Booth No:__________
Contact Person: __________________________
Tel: _______________________________
Please take labor’s ID card to appointed office for scanning. The specific time and scanning address would be
informed by Syma’s reminder separately.
请各搭建公司务必带好所有施工人员身份证件于进馆前到指定办公室进行证件扫描工作。具体办理时间
及地点将由司马公司另行给予书面通知！
Contractor badges allow stand construction personnel entry to the exhibition and are only valid with the name
and company name. The allocation of badges to third parties is strictly prohibited.
Name of Worker
Age
Sex
Technical Specialties
ID Number
No.
身份证号码
施工人員姓名
年齡
性別
技术工种
序號
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
*The electrician certificate or other special certificate must be copied to us with this list together.
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei
Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax:
(8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 25
FORM 9: TELEPHONE / FAX/ INTERNET
LINE
DEADLINE: 17 AUGUST 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ________________________________________Fax: _____________________________
ITEM DESCRIPTION
EL10
EL11
EL12
EL13
EL14
LDD Telephone
DDD Telephone (Excluding Refundable Deposit
USD500.00)
IDD Telephone (Excluding Refundable Deposit
USD1000.00)
IDD Fax (Excluding Refundable Deposit USD1000.00)
2M Fiber-based Broadband, 1 Public Static IP Address
UNIT COST
(US$)
180.00
220.00
QTY
TOTAL PRICE
(US$)
260.00
360.00
1,000.00
ATTENTION
1) All orders must be accompanied with full payment either:
v)
Cash; or
vi)
Telegraphic transfer to our a/c no. (USD) 3164631402010700011 (Bank of ShangHai, Changning
Sub-Branch, Shanghai)
2) 30% penalty fee will be charged for any late orders received after the deadline.
50% for any orders received within two weeks before show open and on-site.
3) Exhibitors are required to mark the position of line and fax or mail to SYMA. We will install at our judgment
if not receive exhibitors’ plan within two weeks before show open. Requests for re-positioning on-site will be
subject to 50% according to the on-site price.
4) We will deduct the telephone fee from your IDD and DDD deposit and pay back the remain within one
month after the show.
5) After we receive your order forms, we will issue the invoice for you. Please make the payment before the
deadline on the invoice. Please contact with SYMA if you haven’t received invoice three days later.
Fax, or scan/e-mail to:
SHANGHAI SYMA-EXPO LIMITED
New Long March Commercial Building, 1263 Zhenbei Road, Putuo District, Shanghai 200333, P.R.C
Contact: Summer Cheng Tel: (8621) 6238 8811*135 Fax: (8621) 6209 5166
Email: summer.cheng@syma.com.cn
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 26
FORM 10: VISA APPLICATION
DEADLINE: IMMEDIATELY
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ________________________________________Fax: _____________________________
th
Please note that the deadline date for visa application forms to reach our office is 15 August 2014. We
cannot guarantee that your application will be processed on time after this date.
All overseas visitors travelling to China will require a visa. There are generally 2 types of visas (i.e. Tourist or
Business).
A.
Tourist Visas can be obtained from the Chinese Embassy in your home country. You are highly
recommended to apply for a tourist visa. It is fast and simple. Any travel agent in your home
country can arrange this for you. IF YOU DO THIS YOU WILL NOT BE REQUIRED TO FILL IN
THIS FORM.
B.
Business Visa – The procedure to obtain a business visa is complicated and the cost is double.
th
You will need to complete the details required in this form and return it to us by the 15 August
2014. We can then arrange for our Chinese partner to issue an invitation letter/fax for your
application. Together with your passport and 2 photographs, this invitation letter has to be
presented to your local Chinese embassy or Consulate who will then issue a business visa.
New regulations introduced by the Chinese authorities require that all visas are obtained in advance and visas
will no longer be available at the airport.
Serial number (for office use only)
Family name
First name
Place & Date of birth
Sex
Passport number
Nationality
Country for visa collection
Dates of arrival & departure in China
Company name
Occupation
PLEASE RETURN THIS FORM TO THE ADDRESS BELOW AND IF YOU HAVE ANY ADDITIONAL
PERSONNEL, PLEASE PHOTOCOPY THE FORM.
Fax, or scan/e-mail to:
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:booking@orient-explorer.com.cn Attn: Orient Visa manager
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 27
FORM 11: VISITOR PROMOTION
DEADLINE: 8 SEPTEMBER 2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: _______________________________________Fax: _____________________________
In order to ensure a high quality profile of visitors, we provide you with the opportunity to invite
contacts/customers or potential customers to the exhibition. A certain amount of visitor
invitations/tickets are available completely FREE OF CHARGE to each exhibitor to send to potential
clients (each ticket being for single entry).
These invitations/tickets will prove very useful and we strongly recommend that you make use of this
excellent opportunity.

Exhibitors will each be automatically sent 200 free visitor tickets per stand.

An additional 200 may be requested by ticking here:
We request an additional 200 complimentary tickets, over and above the 200 automatically sent.

These tickets are for exhibitors’ own invitations and are strictly for distribution to members of the trade,
not to the general public or minors under 18.

Exhibitors are requested not to use visitor tickets for their own staff. Please use Form 5 to request your
staff badges.
Tickets are required to be sent to:
Person: _________________________________________________________________________
Company: _______________________________________________________________________
Address: ________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Tel: ____________________________
Email: _________________________________________
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd. Romeland House, Romeland Hill, St Albans, AL3 4ET, UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: infochina@mackbrooks.co.uk
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 28
Fffdkf;ie;faei
ICE ASIA 2014
SHANGHAI MART, P.R. CHINA
17-19 SEPTEMBER 2014
SHIPPING INFORMATION
INSTRUCTIONS & TARIFF
Exhibition Logistics Management
羅杰斯環球(香港)有限公司
ROGERS WORLDWIDE (HK) LTD
Units A & D, 16/F, Nathan Commercial Building
430-436 Nathan Road, Kowloon, Hong Kong
Tel : (852) 2111 1151
Fax : (852) 2111 1150, 2111 1152
E-mail : info@rogershk.com
HONG KONG S.A.R. CHINA
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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ICE ASIA 2014
SHANGHAI MART, P.R.CHINA
17-19 SEPTEMBER 2014
SECTION
CONTENTS
PAGE NO.
1
GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS
30
2
CONSIGNEE
30
3
CARGO DEADLINES
30
4
IMPORTANT SCHEDULING NOTES
31
5
EXHIBITION DOCUMENTS
31
6
FUMIGATION REQUIREMENTS
31-32
7
SHIPPING NOTIFICATION & PREADVICE
32-33
8
HAND CARRIED EXHIBITS
33
9
CATALOGUES & PUBLICITY MATERIALS – CENSORSHIP
34
10
HAZARDOUS OR DANGEROUS CARGO
34
11
INSURANCE
34
12
HEAVY & OVERSIZED EXHIBITS
34
13
PACKING
35
14
MARKING
35
15
CUSTOMS CLEARANCE
35
16
UNPACKING/REPACKING ON-SITE
36
17
SOLD EXHIBITS
36
18
EXHIBITION CLOSING PROCEDURES
37
19
PAYMENT TERMS & CONDITIONS OF BUSINESS
38
20
SERVICES & RATES FOR HANDLING OF EXHIBITS
39-42
21
NOTES ON TARIFF
43
22
STORAGE CONDITIONS
44
FORM
CONFIRMATION OF ACCEPTANCE
45
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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1. GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS
We are pleased to advise that Rogers Worldwide (HK) Ltd. has been appointed by Mack Brooks Exhibitions Ltd.
as the official forwarder for ICE ASIA 2014. Exhibitors and their agents are therefore requested to consult with
us over any matter concerning the forwarding of exhibits to Shanghai.
Rogers Worldwide (Hong Kong) Ltd
Units A&D, 16/F, Nathan Commercial Bldg.,
430-436 Nathan Road,
Kowloon, Hong Kong
Ctc: Ms. Connie Yuen
Tel : 852-2111 1151
Fax: 852-2111 1150/52
E-mail : info@rogershk.com
To ensure the smooth handling of exhibits please read our guidelines carefully, as failure to comply with the forwarding regulations is
likely to cause delays and additional expenses.
2. CONSIGNEE
All cargo must be shipped prepaid and consigned as follows:DIRECT SHIPMENTS TO SHANGHAI
Seafreight
Shanghai Rogers Exhibition Services Ltd.
Room 1803, Block A, New Century Plaza,
No. 48 Xing Yi Road, Shanghai 200336 China
Tel : 86-21-6270 0003
Fax : 86-21-6270 0005
Ctc : Edmond Siu/Angel Dai
c/o ICE ASIA 2014
Airfreight
CEVA Freight/ QIFAN INT’L
c/o Shanghai Rogers Exhibition Services Ltd
Room 1803, Block A, New Century Plaza,
No. 48 Xing Yi Road, Shanghai 200336 China
Tel : 86-21-6270 0003
Fax : 86-21-6270 0005
Ctc : Edmond Siu/Angel Dai
c/o ICE ASIA 2014
3. CARGO DEADLINES
*
Exhibits in Hong Kong
- for forwarding to Shanghai by Sea
- for forwarding to Shanghai by Air
*
-
14-16 August 2014
28-30 August 2014
-
2-4 September 2014
-
2-4 September 2014
Exhibits from abroad to Shanghai direct
- By Seafreight to Shanghai Port
(Full containers & LCL)
- By Airfreight to Shanghai Airport
Cargo arriving after our deadlines will incur a 30% late arrival surcharge. Cargo arriving earlier than specified will be charged storage
fees, as detailed in our handling tariff.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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4. IMPORTANT SCHEDULE NOTES
If there is a second carrier for transshipment via Hong Kong, Japan or Korea, the memo bills of lading issued by the second carrier
must also be sent to us.
For full container-load cargo, it is essential
 to specify in the B/L service code at destination is CY/CY, and
 that exhibitors must inform the shipping line that the container is to be on forward to exhibition site and will
only be returned to container depot after exhibition opens. If exhibitors intend to keep the container at the
fairground for return shipment, they have to liaise with the shipping line at the port of loading to rent the
container for return shipment, and send the relevant documents to us before the exhibition opens, showing
that the container is allowed to be kept at the fairground.
5. EXHIBITION DOCUMENTS
List of Exhibits Form - This form is approved by the Chinese Customs Authorities and as such is the only invoice
format accepted for exhibition cargo. Every exhibitor must submit this form to us without exception. Please do
not use your own agents or company letterhead on any packing lists as this is not acceptable.
A detailed and accurate description of exhibits, including major components and serial numbers must be declared on the list,
(particularly in the case of televisions, computers and high-tech equipment). Catalogue, display materials, gifts and foodstuffs must also
be specified with exact quantities and values.
Please complete this document in English and send them to Rogers Worldwide (HK) Ltd, to arrive no later than 10 days prior to the
arrival of your goods in Hong Kong or China. The cost of translating invoices into Chinese will be billed to you together with the
freight and handling charges.
6. FUMIGATION REQUIREMENTS
With effect from 1 January 2006, fumigation must be arranged in the country of origin prior to shipment
to China for ALL WOOD PACKING MATERIAL (WPM). This includes wooden block cases/crates,
wooden pallets, wooden frames, wooden drums, chocks & stow-wood, cross-ties and so on.
To ensure the WPM is properly treated either by Heat Treatment (HT) or Methyl Bromide (MB), the following
information MUST be marked or stamped on the outside packing (as per the following sample).
1. IPPC Logo ( )
2. ISO country code (XX)
3. Unique number assigned to the company (which carries out the fumigation procedure) by the national
plant protection organization (000)
4. Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY)
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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To support the treatment, exhibitors must also produce their own declaration on their company letterhead for
customs clearance purposes. This must be attached the original master air waybill (for airfreight consignments)
and enclosed along with the original bill of lading and couriered to our local office (for seafreight shipments).
The original declaration letter must be made out as follows:To:
Name of exhibitor
Stand Number
Name of exhibition
c/o Rogers Worldwide
Our exhibition materials for the above event, comprising xxxxx (insert the total number of packages utilizing
wooden packing) cases, have been fumigated at xxxxxxx (name of origin port) and carry the following IPPC logo
and markings xxxxxxxx (state the exact Registered Fumigation Number i.e. XX-OOO YY).
Authorised Signature
Endorsed by company chop (stamp).
Date.
WOOD PACKING MATERIALS WITHOUT ACCEPTABLE CERTIFICATES OR MARKINGS
WILL BE DESTROYED OR REJECTED FOR COMPULSORY RE-EXPORT WITHOUT ENTRY
INTO CHINA.
For cargo with non-wood packing materials, the cargo owner must provide a non-wood packing declaration, on
company letter-head, signed with authorized signature and endorsed by company chop. The original declaration
letter must be attached to the original Master Airway Bill or couriered to our local office in China for Customs
clearance purposes.
7. SHIPPING NOTIFICATION & PRE-ADVICE
The following deadlines for documents and shipping pre-advice must be strictly observed and Rogers Worldwide
will not be responsible for any consequences or delays resulting to the late supply of same.
A) Shipping Pre-advice
By fax to : Rogers Worldwide (HK) Ltd
&
Fax: 852-2111 1150 / 2111 1152
Shanghai Rogers Exhibition Services Ltd
Fax: 86-21-6270 0005
Once shipments have been made by Sea or Air, please advise our Hong Kong & Shanghai offices by fax with
the following details. Please fax a copy of the B/L or AWB and each page of your Chinese invoice/packing
list. We also need;
Number of packages, volume & weight, date of departure and arrival; and
For Seafreight - Name of vessel, ocean B/L number, (and second carrier details if any).
For Airfreight - Flight number, MAWB number.
Please do not use House AWBs as this will cause difficulties in the tracking shipments and in turn
delays in customs clearance. Any shipments sent under House AWBs will incur an additional
handling charge for rectification of same. (Please refer to point 14 of our tariff section)
Deadline for shipping advice:
Seafreight 7 days prior to arrival of vessel.
Airfreight 48 hours prior to arrival of flight.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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B) Document Distribution - Seafreight
*
Exhibits dispatched direct to China
Please courier one set of original B/L’s to our office in Shanghai no later than three days before vessel is
due to arrive. (A separate original must also be couriered to Rogers Worldwide in Hong Kong).
8. HAND CARRIED EXHIBITS
We do not recommend that you hand carry exhibits into China. However, if you cannot avoid using this method and your samples are
detained by customs please hand over the detention receipt and List of Exhibits (duly filled) to Rogers Worldwide’s staff at the
fairground and we will arrange the collection of your goods from the airport. Exhibitors arriving late with hand-carried exhibits must
be made aware that the Customs formalities and pick up procedures may take one or two days.
Exhibitors may also encounter problems when they hand-carry exhibits out of the exhibition halls since Customs prefer these exhibits
to be returned as a shipment.
If Customs at the airport allow exhibitors to take the hand-carried items to the exhibition centre, exhibitors should register the
exhibits with the organizer’s Chinese counterpart. Exhibitors with exhibits borrowed from local organizations should also register
details of these items with organizer’s Chinese counterpart. Without proper registration, exhibitors will have problems taking their
exhibits out of the hall after the show.
9. CATALOGUES & PUBLICITY MATERIALS – CENSORSHIP
The General Administration of Press and Publication of the People’s Republic of China stipulates that all advertising materials (such as printed
matter and giveaway items) and technical information materials in all media shall be allowed for display or use
at the exhibition, only after customs has inspected and approved the censorship clearance.
Exhibitors are requested to submit samples of literature (2 copies each) and souvenirs (2 each) in advance to Rogers Worldwide with a List of
Exhibits (LOE). All promotional materials will be provided to the Chinese Customs for inspection in advance, and should arrive with Rogers
Worldwide no later than 45 days before opening of show.
Films/slides/video tapes/CDs, VCDs, DVDs are not allowed to be distributed or consumed during the show. Importation is permitted strictly
for demonstration purposes only and must be (100%) returned to origin after the close of the exhibition. Censorship must be submitted at least 45
days prior the shipments arrival in China and Rogers Worldwide cannot accept responsibility if consignments are detained/delayed due to the
absence of a video temporary import license issued by the local authorities.
In addition, exhibitors are advised that brochures, giveaways and souvenirs are subject to import duties as assessed by the Chinese Customs
Authorities which are payable on entry. Please note that the import of alcoholic drinks, cigarettes and foodstuffs for exhibitions are also restricted by
Chinese Customs.
When Taiwan or Hong Kong is mentioned in the promotional materials, exhibitors should avoid using any expression from which one
would misinterpret that Taiwan or Hong Kong is in a position equivalent to a country.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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10. HAZARDOUS OR DANGEROUS CARGO
Will be subject to a 50% increase against official tariffs and please note that we are unable to arrange return of any
hazardous or dangerous cargo!
All kinds of batteries are now considered as dangerous cargo by air and shipping lines in Hong Kong and
bookings will not be accepted for batteries unless we are able to provide the carrier with the "material safety data
sheet" and recognized laboratory test report from the manufacturer. No guarantee of acceptance of your cargo
can be given by the airline/shipping line even if we have furnished them the requisite documentation.
In order to avoid any problems we would strongly suggest that you to remove any batteries contained in your
products prior to shipping. Please visit the IATA (International Air Transport Association) website for dangerous
cargo regulations for more details.
http://www.iata.org/publications/tracker/apr-2013/Pages/lithium-battery-transportation.aspx
11. INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows that the cost of
insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a comprehensive marine insurance
policy covering transport to the exhibition, during the exhibition, and the return of exhibits to domicile, including the period the
exhibits are handled by us, and also ensure that transport insurance is arranged for any exhibits sold locally.
It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent in China.
Exhibitors should also bring a copy of the insurance policy to China as it will be required in case we need to file a claim for
damage/loss on your behalf or arrange a local survey report.
12. HEAVY & OVERSIZED EXHIBITS
This applies to any single exhibit in excess of 1000 kg and 5.00 cbm, that requires the use of a forklift or mobile crane for
installation.
Exhibitors with heavy or oversized exhibits must be on site at least two days before opening to direct the operation of unpacking and
positioning. If a mobile crane or forklift is required for installation of equipment, exhibitors should send their handling requirements
to us in advance. A detailed layout should also be provided to better assist our on-site operations. If exhibitors with oversized cargo
do not arrive on-site in good time and the organiser requests us to unpack and position exhibits unsupervised, we shall handle this
operation at the exhibitor’s risk. PLEASE BE SURE TO ARRIVE EARLY!
Cases for heavy exhibits should be constructed where the sides are joined by bolts rather than by nails or screws. This will prevent the
case from being damaged during unpacking and will save considerable time, especially during the exhibition breakdown. Please mark
the front side of the case clearly to ensure correct positioning and indicate all lifting points, together with the centre of gravity. We will
not provide any packing materials for return exhibits, so exhibitors should ensure that they have adequate and appropriate packing
materials for repacking at the close of the exhibition.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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13. PACKING
Exhibitors shall be responsible for the consequences of improper packing.
i.
Protection against Damage and Rain
As the exhibits are repeatedly loaded and unloaded during transportation; shocking/bumping will sometimes be inevitable. Exhibits
will be placed outdoors many times, including open-air storage at the exhibition centre before and after the exhibition. Therefore,
exhibitors must take necessary precautions against damage and rain, since our Chinese partner will not assume any responsibility for
the damage, especially when the return exhibits are to be packed with used packing materials (the case as well as aluminium foil,
plastic covers etc very often would have been damaged already during unpacking).
ii. The Case
The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for
repacking, (for sale or return movement after the exhibition). Packing in cartons is not considered suitable for repeated handling,
especially for valuable or delicate equipment.
iii. Maximum Dimensions, Weight and Floor-Loading Capacity
Due to the restrictions of the exhibition halls, special arrangements are required when the following constraints are exceeded:
Width (meter)
Height (meter)
Floor-loading (kg/sq.m.)
5.00
5.00
1800kgs/sqm
Exhibitors shall be responsible for all consequences if they send to the show any exhibits with dimensions and
weight that exceed the limits mentioned above.
14. MARKING
The following marking must be painted on two opposite sides of each case.
ICE Asia 2014, 17-19 September 2014, Shanghai Mart, P.R. China
c/o Rogers Worldwide (HK) Ltd
Nett Weight
kg
Exhibitor
Gross Weight
kg
Stand No.
Dimensions L x W x H (cms)
Case Number (Cases Must Be Numbered In Sequence)
15. CUSTOMS CLEARANCE
We will handle the Customs formalities on your behalf, however, on some occasions the presence of exhibitors will be required. As
Customs require the official forwarder to be responsible for the control of all exhibits, exhibitors should not allow their exhibits to be
taken away from the show ground without the prior agreement of Customs, via Rogers Worldwide.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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16. UNPACKING/REPACKING ON-SITE
We will assist you in physical unpacking and installation of exhibits, however exhibitors must supervise and be responsible for these
operations. For this purpose, a representative of the company must be available on-site during the move-in period. If exhibitors arrive
on-site late, or, instruct us to arrange unpacking or repacking unsupervised on their behalf, we shall handle these operations only at the
exhibitors risk.
Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits,
especially for delicate or heavy equipment. When exhibits are repacked with used packing materials, the packing
may use no longer suitable to protect the equipment against damage/moisture, compared with the original.
Exhibitors must therefore bear the responsibility for any consequences arising therefrom.
17. SOLD EXHIBITS
All sold exhibits will be repacked at the close of show and removed to a customs bonded warehouse until the necessary domestic
customs formalities have been finalised. From the time your exhibits are placed in bonded storage Rogers Worldwide will not be able
to assist in the handover protocol of sold commodities. Your buyer will be responsible for the presentation of the necessary documents
to customs so that temporary status can be converted to a permanent customs entry.
There are only a small number of Chinese companies that are granted with import/export licenses; therefore it is advisable that
exhibitors check whether or not their potential buyer is allowed to trade with them directly. If not, the Chinese buyer must use a
licensed broker to be this trading agent. Your buyer should already be aware of the import requirements, however they may check with
the exhibition centre customs to clarify the correct procedures on-site.
*
*
*
*
*
*
Buyers interest in foreign products.
Sample testing and technical data study.
Price acceptable.
Application of import permit.
Acceptance of contract terms and approval number.
Payment and delivery terms.
Exhibitors are encouraged to send their product profile & price list to potential buyers in advance of show date to
give the Chinese companies enough lead time to prepare the necessary import paperwork. A three month
bonded storage period, pending sale, is the maximum term permitted before customs insist any remaining items
are re-exported out of China.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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18. EXHIBITION CLOSING PROCEDURES
The following documents will be distributed to exhibitors before closing.
* a copy of the List of Exhibits previously submitted to customs;
* a Disposal of Exhibits
We will start to return empty cases to stands on the closing day after all visitors have left, and will assist exhibitors
with repacking and undergoing Customs formalities. In order to ensure the closing of the exhibition can proceed
smoothly, those exhibitors with heavy and oversized exhibits may be required to repack their exhibits on the next
day. Our on-site representative will inform exhibitors of the exact arrangements during the exhibition.
Exhibitors are requested to declare on their List of Exhibits form the following information.
 sold;
 to bonded warehouse;
 to be returned (port of destination/mode of transport)
 consumed;
 abandoned.
Please fill out and return the Instructions for Disposal of Exhibits together with the List of Exhibits to us at least 3 hours before
closing. If exhibitors fail to give explicit instructions no Customs formalities can be carried out, and their exhibits will be left to
Customs disposal, all charges being for the exhibitors’ account.
Please pay special attention to the following Customs’ regulations:
 declaration of the contents in each package must be correct;
 items other than those declared exhibits (e.g. personal effects, souvenirs bought in China) are absolutely not
allowed to be returned together with exhibits.
Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese Customs.
Please do not leave the exhibition halls before handing over your packed cargo and instructions to our staff.
Once these documents have been processed with Customs and the relevant transport departments, changes will
not be accepted. The return of all exhibits will be arranged when Customs formalities have been finalised and
exhibits handed over to Chinese carriers for re-export. BEWARE, the demand for transport facilities is great and
exhibitors should not expect their cargo to physically depart from Chinese Ports within two to three weeks of
closing. If an expedited export service is required this must be requested at least one month in advance and full
instructions/revised documentation should be sent to us at the same time.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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19. PAYMENT TERMS & CONDITIONS OF BUSINESS
Companies using Rogers Worldwide or its appointed agents will be invoiced by them for all services. Companies shipping other than
by our offices or agents are advised that full payment must be received by us as follows:
Inward
: Upon uplift of goods, prior to delivery to stand.
Outward : Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set, and remitting bank
charges are to be borne by the remitter.
Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account as
follows:-
HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD
WANCHAI, HONG KONG
SWIFT CODE: # HSBCHKHHHKH
A/C NO. 110-846482-001 (HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.
All work is undertaken at owners risk and otherwise in accordance with our terms & conditions of trading, (see reverse of front page).
Insurance is not included!
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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SERVICES & RATES FOR HANDLING OF EXHIBITS
1.
Customs
Customs Fee
RMB 415.00 per exhibitor per consignment
2. Freight Arriving Hong Kong
From arrival Hong Kong to delivered Rogers Worldwide godown including 7 days free storage.
By Sea
By Air
RMB 250.00/cbm
(Minimum charge RMB 665.00 per
consignment per exhibitor)
RMB 2.90/kg
(Minimum charge RMB 665.00 per
AWB per consignment)
3. Freight Charges Hong Kong - Shanghai
From Rogers Worldwide Hong Kong godown upto delivered exhibition stand Shanghai, unpacked, customs cleared
including storage of empty cases and on-site supervision.
By Sea
By Air
RMB 1,080.00/cbm
(Minimum charge 1 cbm per consignment
per exhibitor)
RMB 21.00/kg
(Minimum charge RMB 1,162.00 per AWB
per exhibitor)
4. Direct Shipment to China
By Sea
From arrival Shanghai port up to delivered unpacked on stand,
including transport handling, customs clearance, removal &
storage of empty cases & on-site supervision
RMB 490.00/cbm
(Minimum charge 1 cbm per consignment
per exhibitor)
If shipment is sent directly to Yang Shan Port (a new port in
Shanghai) it will incur additional handling charges of :
RMB 42.00/cbm for LCL shipment
(Minimum charge RMB 830.00 per
consignment per exhibitor)
RMB 1,000.00 for 20’ container
RMB 2,000.00 for 40’ container
By Air
From arrival Shanghai airport, plus all services as by Sea.
RMB 5.60/kg
(Minimum charge 100kg per AWB
per exhibitor)
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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5. Heavy Lift Surcharge
2001 - 4000 kgs
4001 - 6000 kgs
6001 - 8000 kgs
Over 8001 kgs
RMB 42.00/100 kg
RMB 50.00/100 kg
RMB 58.00/100 kg
RMB 66.00/100 kg
6. Local Deliveries, Transfer for Other Exhibitions & Sold Cargo
i)
Local Handling
From exhibitor’s Shanghai premises or customs bonded
warehouse to free delivered exhibition site
RMB 165.00/cbm
(Minimum charge 1m3 per exhibitor per
consignment)
ii) On-site Handling
From free arrival at exhibition site to delivered booth including
unpacking and storage of empty packing cases
RMB 250.00/cbm
(Minimum charge 1m3 per exhibitor per
consignment)
iii) Transferred Cargo From Other Exhibitions
Collection from Shanghai customs boned warehouse up to
delivered booth including customs registration, unpacking,
removal and storage of empty cases.
RMB 415.00/cbm
(Minimum charge 1 m3 per exhibitor per
consignment)
To supply a customs cover note for transfer in bond
- If applicable.
RMB 830.00
iv) Sold Cargo
7.
Returning of empty cases to stand, repacking and transportation of
sold goods from close of exhibition to customs bonded
warehouse.
RMB 415.00/cbm
(Minimum charge 1 m3 per exhibitor per
consignment)
Bonded warehouse storage
Bonded warehouse entry fee
Compulsory insurance for storage period only
RMB 250.00/month/cbm
RMB 830.00 per entry
0.33% of CIF value
Translation of Invoices
Translation of list of exhibits
8.
RMB 42.00 per page
Hand Carried Items Arriving Shanghai Airport
Removal & clearance from Airport customs of detained hand
carried items
RMB 2,075.00 per shipment per exhibitor
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
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9.
Vacuum Packaging and Re-Sealing of Exhibits
With packing materials
Without packing materials
RMB 375.00 per cbm (Min. 3 cbm)
RMB 250.00 per cbm (Min. 3 cbm)
10. Equipment & Manpower for Installation of Machines
(Quoted to be based on Normal Working Hours)
FORKLIFT
3 tons
4 tons
RMB 125.00/hour (Min. 4 hours)
RMB 150.00/hour (Min. 4 hours)
MANPOWER
Local Labours
RMB 25.00/hour (Min. 4 hours)
MOBILE CRANE
5 tons
10 tons
15 tons
RMB 180.00/hour (Min. 4 hours)
RMB 250.00/hour (Min. 4 hours)
RMB 330.00/hour (Min. 4 hours)
11. Oversize Exhibits
Our rates are quoted for individual pieces with dimensions not exceeding L400 cms, W220 cms, H220 cms.
Surcharge for exhibits exceeding any one of these dimensions will be 30%, on basic handling prices.
12. Animal and Plant Quarantine Charges
The total volume of cases/pallets under 3 cbm - each
The total volume of cases/pallets above 3 cbm - each
The total volume of cases/pallets above 10 cbm - each
Per 20’ container
Per 40’ container
RMB 25.00/case
RMB 50.00/case
RMB 83.00/case
RMB 540.00/container
RMB 705.00/container
** Other charges for treatment of return goods will be as per outlay.
“The above charges applicable on inbound and outbound movements”.
13. Return of FCL Containers to Sea Terminal
All full load containers will be grounded on-site at the exhibition venue to facilitate unloading. Cranage charges for
unloading and reloading to trailers will be levied at RMB 830.00 per 20’ unit and RMB 1,495.00 per 40’ unit.
Charges for the return of containers to Shanghai Port
RMB 1,825.00/20’ container
RMB 2,740.00/40’ container
14. Additional Charges
Incorrect consignee surcharge
Shipment sent under House Airwaybill
RMB 830.00 per exhibitor per consignment
RMB 830.00 per exhibitor per consignment
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 42
15. Container Detention On-site
If exhibitors use shippers own containers or request us to unload and retain their container on-site, charges for the
space rental and cranage to unload and reload units will be RMB 2,700.00/20’ and RMB 4,360.00/40’ for the
exhibition tenancy period, (excluding demurrage if applicable which will be charged as per outlay – approximately
RMB 165.00/Day/20’ & RMB 330.00/Day/40’ based on standard container). Extended rental rates are available
upon request.
16. Storage in China at Sea Ports or Airport
By Sea Cargo arriving prior to 2 September 2014
By Air Cargo arriving prior to 2 September 2014
RMB 21.00/day/cbm
RMB 2.00 per 10 kg/day
17. Demurrage charges of container at Shanghai port
Dry cargo CNTR
1-10 day
11-20 day
21-40 day
Over 41 day
20’ CNTR
Free
RMB 50.00/day
RMB 92.00/day
RMB 183.00/day
40’ CNTR
Free
RMB 92.00/day
RMB 183.00/day
RMB 365.00/day
1-7 day
8-15 day
16-40 day
Over 41 day
Free
RMB 125.00/day
RMB 225.00/day
RMB 457.00/day
1-7 day
8-15 day
16-40 day
Over 41 day
20’ CNTR
Free
RMB 75.00/day
RMB 133.00/day
RMB 275.00/day
40’ CNTR
Free
RMB 92.00/day
RMB 275.00/day
RMB 548.00/day
High-cube CNTR
40’ CNTR
Open top & flat rack CNTR
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 43
NOTES ON TARIFF
*
*
*
*
*
*
*
*
*
*
This tariff applies to all inbound & outbound cargo. Return movement charges are identical to the inward
movement.
This tariff applies per shipment, per exhibitor.
Hazardous or dangerous cargo will be subject to a 50% increase against official tariff.
Full container loads will be charged at a minimum of 23 cbm/20’ and 46 cbm/40’ and 50 cbm/45’.
The volume/weight ratio for airfreight cargo will be calculated at 6:1 and charged based on whichever yields
the greater.
Cargo arriving after our deadlines will incur a 30% surcharge on basic prices.
Shipments routed over Hong Kong will incur destination terminal handling charges which will be passed on
as per outlay. Overtime storage will also be charged at cost. (Approx. RMB 3,155.00/40’, RMB 2,075.00/20’,
RMB 290.00/LCL – Min. RMB 415.00 and RMB 3.75/kg Airfreight – Min. RMB 498.00).
Terminal handling charges in Shanghai Seafreight shipment : RMB 290.00 per cbm for LCL cargo (Min. 3 cbm per consignment per exhibitor) RMB
2,325.00/40’, RMB 1,495.00/20’.
Airfreight shipment : RMB 2.50 per kg (Min. 100 kgs per AWB per exhibitor)
Important notice - our quoted THC fees would usually cover all associated terminal handling charges for
direct shipments arriving at Chinese ports/airports. However, if cargo is shipped via LCL or groupage
consolidation via a Shanghai breakbulk agent, we reserve the right to pass on any additional storage charges,
documentation and handling disbursements as per outlay, supported by the agents' invoices.
Shipping company warehouse handling fee will be charges at RMB547.00 per exhibitor per consignment. (For
LCL shipment in HK).
*
*
*
*
*
*
Cargo dispatched under freight collect basis will be paid on your behalf plus a 10% prepayment fee.
Prices include 14 days free storage in Hong Kong calculated as the 7 days prior to our last receiving date for
inbound goods, and 7 days after arrival back in our Hong Kong godown for outbound goods. Additional
storage in Hong Kong if required will be charged at RMB 290.00 per m3 per month. (Minimum 1 month)
Companies using Rogers Worldwide or it’s appointed agents as forwarders will be invoiced by them for all
services. Companies shipping other than by our office or agents are advised that full payment for on-site
services must be received by us before the close of the exhibition in China.
All cargo originating or in transit via Hong Kong will incur Government Import/Export declaration fees of
0.05% of the declared value, min. RMB 250.00 per exhibitor/declaration. These charges are payable on both
the inward and return movements.
Shipment under ATA Carnet will incur inspection fees of RMB 600.00 per Carnet.
Return sea shipment from or via Hong Kong will incur a documentation fee of RMB 665.00 per consignment.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 44
STORAGE CONDITIONS
1)
The owners/Agents forwarding goods for the storage (hereinafter refer to as “the Depositors”) hereby
declare that they are the Owners of the authorised Agents or the Owners of the goods, and in forwarding
the goods for storage accept these conditions for themselves and all other parties on whose behalf they are
acting or who may in any way be concerned with the said goods.
2)
Goods received for the storage are not insured by Rogers Worldwide (H.K.) Ltd. (hereafter referred to us
“The Company”) and are entirely at the risk of the Depositors. The Company will however effect an
insurance of the goods on behalf of the Depositors if requested to do so by the Depositors in writing
provided that the premium in respect of such insurance is paid or agreed to be paid by the Depositors.
3)
The Company will not be responsible for the condition or contents of any goods received for storage, nor
for loss of weight, nor for any damage to the said goods before or whilst being stored or remaining in
storage caused by dampness, termites, burglary, theft, Act of God, Enemies, hostilities, strikers, lockouts,
riots, civil commotions, effects of climates, monsoons, tempest, torrential rains, floods, temperature changes,
heat, fire, lighting, earthquake, explosion, vermin, white ants, unprotected or insufficiently protected casting
or machinery, defective or insufficiently protected casting or machinery, defective or insufficient packing or
packages, obliteration of marks, hook holes, tearing of covers, bursting of bands or hoops, leakage, rust,
decay, sweat, mildew, dry rot, evaporation, fumigation, accidents, latent defect of the storage containers,
inherent vice or circumstance over which the or any part or parts therefore to any part of parts of their
storage container for storage.
4)
The Company may refuse to deliver to any person the goods deposited or any of them unless the storage
charges hereunder accrued due and all others sum if any owed by the Depositors to the Company shall have
been previously paid.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 45
TO BE COMPLETED AND
RETURN BY EXHIBITORS
CONFIRMATION OF ACCEPTANCE (CoA)
1)


PLEASE RETURN IF:
You are a Hong Kong exhibitor
You are an Overseas exhibitor shipping directly to Rogers Worldwide, without contracting our offices or agent in your country of
origin.
DO NOT RETURN IF:

You are using the services of our recommended overseas offices or agents
2) STANDARD TRADING CONDITIONS
All work is undertaken at owners risk and otherwise in accordance with our terms and conditions of trading, a copy is available upon
request.
3) TERMS OF PAYMENT
Inward
: Upon uplift of goods, prior to delivery to stand.
Outward
: Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set.
Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account as follows:HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD, WANCHAI, HONG KONG
A/C NO. 110-846482-001 (HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
SWIFT CODE: # HSBCHKHHHKH
PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.
(Remitting bank charges are to be borne by the exhibitor).
4) INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows that the cost of insurance cover is not
included in our charges. It is the responsibility of each exhibitor to arrange a comprehensive marine insurance policy covering transport to the exhibition,
during the exhibition, and the return of exhibits to domicile, including the period the exhibits are handled by us, and also ensure that transport insurance is
arranged for any exhibits sold locally.
It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent in China. Exhibitors should also
bring a copy of the insurance policy to China as it will be required in case we need to file a claim for damage/loss on your behalf or arrange a local survey
report.
5) EXHIBITOR’S ACCEPTANCE
Use of ROGERS WORLDWIDE (HK) LTD’s services - be it partly or in full - and any requirement for additional services at any time before, during or
after the exhibition, expressed orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the Standard Trading Conditions and
the foregoing terms numbered 1, 2, 3 and 4 above.
For: ICE Asia 2014 / 17-19 September 2014 / Shanghai Mart, P.R. China
____________________________________________________
Signature and stamp of Company (Please print name of signatory)
Name of Exhibitor:
Contact Person:
Telephone :
Return / Fax to: Rogers Worldwide (HK) Ltd.
______________________________
Date
Designation:
Fax:
Fax: (852) 2111 1150 / 2111 1152
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 46
Catalogue Entry Forms
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 47
会刊
OFFICIAL EXHIBITION
CATALOGUE
17 - 19 September 2014, Shanghai Mart, China
请在下面 3 项中选择您所需的会刊选项！
There are three options available for your catalogue entry
选项 1，Option one
• 公司标志
• 完整的公司地址
• 50 个字长的产品信息
• 三份会刊
价格 €420 | RMB 3327
• company logo
• complete company address
• 50 words (product information)
• 3 categories
€420 | RMB 3327
选项 2，Option two
• 公司标志
• 完整的公司地址
• 两份会刊
• company logo
• complete company address
• 2 categories
价格 €310 | RMB 2455
€310 | RMB 2455
选项 3，Option three (mandatory for all exhibitors)
• 完整的公司地址
• 一份会刊
• complete company address
• 1 category
价格 €175 | RMB 1386
€175 | RMB 1386
Nina Pirchmoser • Email: ice-asia@c2-asia.com • Tel +49 (0) 9852 61 62 116
nimble shows & media GmbH • Dinkelsbühler Straße 9 • 91555 Feuchtwangen • Germany
Tel +49 (0) 9852 61 62 10 • Fax +49 (0) 9852 61 62 110
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 48
会刊
OFFICIAL EXHIBITION
CATALOGUE
17 - 19 September 2014, Shanghai Mart, China
公司简介（中文）(不超过 50 字)
请填入 Place your text here
公司简介（英文）Brief introduction 50 Words
Place your text here
附加选项 additional options
在您选择的选项中再添加一张照片
Add one photo to your chosen option
价格 €75 | RMB 594
ICE ASIA 的官方会刊将由中文和英文两种语言制作印刷。为了方便您的工作，我们可以为
你提供专业的中英或英中翻译服务。
The official ICE ASIA show catalogue will be printed in Mandarin and English.
To easier your show preparations we offer you a professional translation service
English/Mandarin or Mandarin/English.
价格 €25 | RMB 198
Nina Pirchmoser • Email: ice-asia@c2-asia.com • Tel +49 (0) 9852 61 62 116
nimble shows & media GmbH • Dinkelsbühler Straße 9 • 91555 Feuchtwangen • Germany
Tel +49 (0) 9852 61 62 10 • Fax +49 (0) 9852 61 62 110
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 49
会刊
OFFICIAL EXHIBITION
CATALOGUE
17 - 19 September 2014, Shanghai Mart, China
请在下述选项中选择您适合的类别。
Please select the categories in which you want to be listed
(选项 1 可选 3 个单项，选项 2 可选 2 个单项，选项 3 可选 1 个单项，
option 1 = three categories, option 2 = two categories, option 3 = one category)
Materials | 基础材料类
film | 薄膜
aluminium foil/ wire | 铝箔/铝线
textiles, non wovens | 织物/无纺布
paper | 纸张
laminates | 复合材料
adhesives, resins | 胶粘剂/树脂
silicones, lacquers | 硅胶/漆
Printing Machinery | 印刷机械类
Generally
rotogravure | 凹印机械
Coating and Laminating | 涂布/覆膜/复合层压设备类
coating/ extrusion coating | 覆膜及挤压覆膜设备
siliconising/ lacquering | 涂硅胶/涂漆设备
hotmelt | 热熔/冷熔喷涂设备
solvent / solventless | 带溶剂设备 / 无溶剂设备
water based / cold glue | 水溶设备
laminating | 过胶及粘合设备
adhesive application systems | 过胶及粘合设备
lab coating / pilot lines | 实验室设备 / 实验设备
Drying / Curing | 材料预处理类
Generally
hot air | 热空气设备
UV / IR | 紫外线/红外线设备
moisturising | 增湿设备
Treating | 处理设备类
Generally
static control | 除静电设备/离子化设备
corona / flame / plasma treaters | 电晕/火焰处理设备
Nina Pirchmoser • Email: ice-asia@c2-asia.com • Tel +49 (0) 9852 61 62 116
nimble shows & media GmbH • Dinkelsbühler Straße 9 • 91555 Feuchtwangen • Germany
Tel +49 (0) 9852 61 62 10 • Fax +49 (0) 9852 61 62 110
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 50
会刊
OFFICIAL EXHIBITION
CATALOGUE
17 - 19 September 2014, Shanghai Mart, China
Control, Test and Measurement | 控制系统及测量测试仪器类
optical inspection / process control / defect detection | 光学监视侦测器
web guidance / tension control | 膜幅运行控制/张力调节设备
film thickness gauges | 胶片厚度计量仪
coatweight measurement | 涂层重量计量仪
gas / permeation analysers | 气体分析仪
test and measurement (offline) | 控制系统及测量测试仪器类
Accessories | 辅助设备及零配件
machine components for slitters | 真空机组件
drives / brakes / clutches / automation | 驱动/制动装置及离合器
knives / blades | 刀具/刮刀
rolls / rollers / sleeves / cores | 轧棍/滚筒/辊套
cleaning systems | 清洁系统
Slitting Rewinding | 分切缠绕设备类
core makers / cutters | 切割机
unwinders / winders | 开卷机/复卷机
primary / secondary slitters |分切机
splices / re-reelers | 接纸机
Finishing | 精加工设备类
Factory Management | 工厂管理设备类
waste removal and extraction | 废料处理/利用设备
Other | 其他类
Trade and technical publications | 贸易和技术出版物
Associations | 辅助设备及零配件
Nina Pirchmoser • Email: ice-asia@c2-asia.com • Tel +49 (0) 9852 61 62 116
nimble shows & media GmbH • Dinkelsbühler Straße 9 • 91555 Feuchtwangen • Germany
Tel +49 (0) 9852 61 62 10 • Fax +49 (0) 9852 61 62 110
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 51
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:booking@orient-explorer.com.cn Attn: Hotel booking manager
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 52
FORM 1 - HOTEL BOOKING * Required Fields
Contact Information
Name:
Company:
Email:
Fax:
Please ensure the email address is valid as confirmation emails are sent via this address.
Hotel rates, booking terms and detailed introduction (Please refer to pages 56 – 57 for hotel details)
Pre-payment required:
Name of Hotel
Travel time to the
Exhibition
Sheraton Shanghai Hongqiao Hotel
5 minutes by
(5*) Deluxe room
walking
Renaissance Shanghai Yangtze Hotel
5 minutes by
(5*) Deluxe room
walking
Rainbow Hotel Shanghai
8 minutes by taxi
(4*) Superior room
Oasis Tower
15 minutes by taxi
(3*) Business room
Shanghai Institute of Foreign Trade
International Exchange Center Hotel 5 minutes by taxi
Standard room
Cost Per Room Per Night
(Including Breakfast)
Single
Twin/double
Room
Room
RMB1050
RMB1050 net
net
Other benefits
Free Internet
RMB800 net
RMB900 net
Free Internet
RMB620 net
RMB620 net
Free Internet
RMB368 net RMB368 net
Free Internet
RMB298 net
Free Internet
RMB298 net
Note:
1. Booking deadline is 3 September 2014. Rooms will be subjected to availability after the deadline.
2. All payment must be made on or before 3 September 2014 to Orient Event Service directly
Terms & conditions:




The organizer has negotiated the above discounted rates. Please make your booking before the
deadline 3 September 2014
Shanghai Orient Event Service is the official appointed travel agent for the event. Once received
your completed booking, Orient Event Service will reply you by confirmation letter. Pls. use your
confirmation letter to check in to hotel.
Cancellation policy: any cancellation must be informed 3 days in advance otherwise one night
room charge has to be applied.
No show: if no show, one night room fee will be charged as penalty. Balance payment will be
refunded one week after the show.
Guests booking information
Guests booking information
Name in full (1st guest):*
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 53
Name in full (2nd guest):
Name in full (3rd guest):
Name in full (4th guest):
Your first choice of Hotel: *
Your second choice of Hotel:
Total number of guests:
Please tell us number of rooms and room type required:
Number of rooms
for Room Type: *
(single/double/twin)
Number of rooms
for Room Type: *
(single/double/twin)
Check- in date:*
Check- out date:*
Payment type:*
(credit card/bank transfer)
Airport limousine transfer
3-4 persons per way
1-2 persons per way（AudiA6L）
Shanghai Pudong International Airport
RMB530
RMB480
Shanghai Hongqiao International Airport
RMB530
RMB480
I need an Airport Limousine Transfer for:
Arrival:
Arrival Flight No:
Arrival Local Date:
Estimated ArrivalTime:
Departure:
Departure Flight No:
Departure Local Date:
Departure Time
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 54
Local tours
Best of Shanghai day Tour – RMB560 net per person
Suzhou and Zhouzhuang Water Village Day Tour – RMB900 net per person including group lunch
Hangzhou, Heaven on Earth Day Tour – RMB1180 net per person including group lunch
Number of
person(s):
Preferred Date:
Interpreter service – Form 12
Type of Interpreter
service
Cost Per
Day
Booth (All Day – English )
700RMB
Personal (Full Time English)
700RMB
Other Language
Number of
Interpreters
required
Dates Needed
Total Cost (RMB)
POA
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ________________________________________Fax: ____________________________
The employment of Mandarin-speaking stand personnel is strongly recommended.
For exhibitors requiring interpreters with other languages, i.e. French, German, Spanish, Italian etc., the
Organisers will do their best to obtain these at the best possible rates.
Please obtain a quotation for an interpreter in the following language: ________________________
Conditions
The prices quoted are for attendance during the three show days of the exhibition opening hours.
If interpreters are required to work outside of show hours, or during lunch times, advance
permission must be sought and overtime rates will be charged.
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 55
Payment Details
For Bank Transfer: : By Bank Transfer, Please indicate guest name/event name/hotel booked on transfer
slip
For Credit Card Holders:
Type of Card (union pay card/visa/master card/JCB/AMEX)
Credit Card Number :
Name of Credit Card Holder :
Expiry Date:
CVV Code:
I hereby authorize Orient Event Service to charge my credit card for the booking
Noted:
* Payment via credit card and telegraphic transfer is subject to a 3% administrative fee
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 56
Introduction of official hotels
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 57
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401
P a g e | 58
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:booking@orient-explorer.com.cn Attn: Hotel booking
manager
Organised by: Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Hertfordshire, AL3 4ET Tel: +44 (0) 1727 814400 Fax: +44 (0) 1727 814401