1. education
2. graduate school

GRE ® Search Service
USER MANUAL
July 2014
Create a More Powerful
Recruitment Strategy
Reach prospects who have demonstrated
graduate-level readiness through their
GRE® test performance.
gresearch.ets.org
2
Customer Assistance
If you have questions about the GRE® Search Service, or you would like a complimentary tour of
the service, please contact us.
► Website:
gresearch.ets.org
► Phone:
1-513-924-3330
(Monday-Friday 8:00 a.m.-5:00 p.m. Eastern Time)
► Email :
gresearch@hobsons.com
► Fax :
1-513-924-3273
► Mail:
GRE Search Service
c/o Hobsons
50 E-Business Way, Suite 300
Cincinnati, OH 45241, USA
Copyright © 2014 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRADUATE RECORD
EXAMINATIONS and GRE are registered trademarks of Educational Testing Service (ETS) in the United States and other countries.
All other trademarks are property of their respective owners.
Table of Contents
Customer Assistance .......................................................... Inside front cover
Overview ..............................................................................................
4
Minimum Browser Requirements ...................................................
4
Eligibility to Participate .................................................................
4
Terms of Participation ....................................................................
5
GRE® Search Service Criteria.................................................................
6
Fees, Payment, and Billing Policies ......................................................
11
Using the GRE Search Service ...............................................................
12
Open a New Account .....................................................................
12
Create Volume Projections and/or Orders .....................................
13
Copy Volume Projection and Edit Criteria………………………… ...........
13
Building Multiple Levels of Search Criteria .....................................
14
Test Volume Projection...................................................................
14
Volume Projection Results ..............................................................
14
Limiting the Results ........................................................................
15
Selecting the Format for Your Purchase .........................................
15
Name/Value Data Export ..............................................................
16
Submitting Your Order ....................................................................
16
Picking Up Your Electronic Order....................................................
16
Recurring Orders.............................................................................
16
Reorder/Review Previous Volume Projections or Orders ...............
17
Print Order Receipt ........................................................................
18
Modify Customer Information ........................................................
18
Forgotten Username or Password Retrieval ..................................
18
Output ...................................................................................................
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APPENDICES
A: Student Characteristics ....................................................................
B: GRE Major Field Code List ................................................................
C: State and U.S. Territories Code List .................................................
D: World Region/Country/Citizenship Code List ..................................
E: Default Comma-Delimited Record Layout .......................................
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25
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Overview
The GRE® Search Service is a powerful, one-of-kind database that provides graduate and business schools a
cost efficient way to reach individuals from around the world who have taken a decisive step toward pursuing
an advanced degree and who personally opted-in to hear specifically from graduate, business and fellowship
programs like yours.
Depending on your recruitment and admissions goals, you can use the GRE Search Service to reach a broad
diverse group of prospective applicants or refine your search to identify specific characteristics you are
seeking—ranging from detailed geography selections, gender, ethnicity, academic performance and more.
The Search Service database, containing 18 months of prospective student data, is updated weekly and will
provide you with the most current prospects. Appendix A provides data on the characteristics of students
who participated in the GRE Search Service in a recent 18-month period.
The system is available 24/7, and you can perform unlimited volume projections or place an order anytime.
Electronic delivery orders are usually available within two hours of the order and no later than the next
business day.
Minimum Browser Requirements
Internet Explorer-Last 2 most recent versions (current non-beta and previous)
Firefox-Latest/most recent version
Chrome-Latest/most recent version
Safari-Mac version only
Eligibility to Participate
Institutions eligible to participate in the GRE Search Service include (1) institutions and departments within
institutions that award graduate degrees and (2) non-degree-granting organizations that award graduate
fellowships or scholarships. Participation is currently available for eligible institutions and organizations
within the United States, Canada, the European Union and many other countries. Because of international
privacy laws, participation may not be available to institutions in certain locations. For further details,
please contact Customer Assistance.
If your institution currently receives GRE scores, the institution code you were assigned will also be used
for the purposes of the GRE Search Service. If your institution is not a GRE score recipient, please complete
and submit the appropriate online form on the GRE website:
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Graduate Schools—www.ets.org/gre/gregradcode
Business Schools—www.ets.org/gre/grebuscode
You many also contact GRE Code Control at 1-609-771-7091 or codecontrol@ets.org.
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Overview (continued)
Terms of Participation
Institutional Participation
Participating institutions agree to the following:
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•
•
•
•
The information provided by the GRE Search Service will be used only by a participating institution
and will not be released to other agencies or to individuals that are not acting directly for an
institution.
GRE Search Service information will be used only and exclusively to identify potential applicants and
to bring to their attention the educational and financial opportunities available to them through the
institution.
They will inform potential applicants in their communications that the applicants are being contacted
as a result of their participation in the GRE Search Service and they will give the applicants the option
of being removed from future mailings.
They will not use names provided by the GRE Search Service to discriminate against potential
applicants on the basis of race, color, national origin, religion, or gender.
They will not copy, release, use, lend, sell, rent, or otherwise make available student information to
any other institution, organization, or individual without the written consent of the GRE Program.
Any inappropriate or secondary use of the GRE Search Service is prohibited. Violations of this agreement will
lead to a cancellation of future service and will be subject to penalty.
Student Participation
Prospective graduate and business school students are given the option to be included in the Search Service
when they register for a GRE test. Additionally, anyone considering graduate study, whether or not they are
registered for a GRE test, may sign up for the GRE Search Service.
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GRE Search Service Criteria
Demographics
•
Gender
GRE® General Test
•
Ethnic Background
•
•
Citizenship
GRE Verbal Reasoning score bands with
overall UGPA
•
GRE Verbal Reasoning score bands with UGPA
in major
World region
Country
•
•
•
State or Province (US/Canada)
Postal Code
•
State of permanent residence (US)
GRE Quantitative Reasoning score bands with
overall UGPA
GRE Quantitative Reasoning score bands with
UGPA in major
GRE Analytical Writing score bands with
overall UGPA
Location
•
•
•
Educational/Employment History
•
Current educational level
•
Undergraduate major
•
Post-graduate full-time work experience
Educational Objective/Intent
•
GRE Analytical Writing score bands with UGPA
in major
GRE® Subject Tests
•
•
Scores bands with overall UGPA
•
Score bands with UPGA in major
Timing
•
Degree objective
•
Part-time or full-time study
•
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Other Criteria
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Intended graduate major
Planned date of enrollment
•
Preferred region of study
•
Have reported GRE scores to your institution
Preferred method of study
•
Academic Performance
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Academic Performance – Enhanced Insight
•
Self-reported overall Undergraduate Grade
Point Average (UGPA)
•
Self-reported UGPA in major
•
GRE test date
Have an email address
Note: The GRE Search Service database includes
email, postal mail and telephone contact information,
allowing you to reach out to individuals according
to your preferences.
GRE Search Service Criteria (continued)
Demographics
Gender
Male, Female, No Response
Ethnic Background
American Indian or Alaskan Native; Asian or Asian American; Black or African American; Mexican, Mexican
American or Chicano; Native Hawaiian or Other Pacific Islander; Puerto Rican; Other Hispanic, Latino or Latin
American; White (Non-Hispanic); Other; No Response
Citizenship
U.S. Citizen; Resident Alien (permanent resident) in U.S.; Neither a U.S. Citizen nor a Resident Alien; No
Response
Location
Only one criterion is allowed in this section. Based on current mailing address of student.
World Region
Africa, Asia, Australia and Oceania, Europe, Central America, and South America. See Appendix D for the
World Region/Country/Citizenship Code List.
Country
Choose each country that you wish to include in your search. If you want to search on all countries in a given
world region, use the world region criterion and select the appropriate world region.
State or Province (U.S./Canada)
Choose each state, territory, or province that you wish to include in your search. If you want to search on all
states, use the country criterion and select United States. If you want to select all Canadian provinces, use the
country criterion and select Canada.
Postal Code
Choose any combination of one-, two-, three-, and five-digit zip codes. You will need to separate values with
a ~.
State of Permanent Residence (U.S.)
Choose each state or U.S. Territory of permanent residence that you want to include in your search. See
Appendix C for the State and U.S. Territories Code List. Note: You may want to target prospects by their
current mailing addresses, found under geographic information.
Educational/Employment History
Current Education Level
Sophomore (second year), Junior (third year), Senior (fourth or final year), First-Year Graduate Student,
Second-Year Graduate Student, Unenrolled (College/University Graduate), Unenrolled (Master’s Degree),
Other, or No Response.
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GRE Search Service Criteria (continued)
Undergraduate Major
Select from the values available. Multiple selections can be made before selecting the okay button. You may
also refer to the GRE Major Field Code List in Appendix B to help you select the undergraduate majors that
you want to use in your search.
Post-graduate Full-time Work Experience
Select from a drop down menu of values ranging from 0 to 50+ years.
Tip: Consider targeting unenrolled college/university graduates in addition to seniors and juniors. Unenrolled
college/university graduates typically comprise about 25 percent of GRE Search registrants.
Educational Objective/Intent
Degree Objective
Nondegree graduate study; Master’s (e.g., M.A., M.S., M.Ed.); M.B.A.; Intermediate (e.g., Graduate
Certificate, Specialist); Doctorate (e.g., Ph.D., Ed.D.); Not currently planning graduate study; Postdoctoral
study
Part-time vs. Full-time Study
Full-time, Part-time, Undecided, No Response
Intended Graduate Major
You may select each Intended Graduate Major individually from the values available, or select Broad Fields of
Study which will group closely related fields together. Multiple selections can be made before selecting the
okay button. You may also refer to the GRE Major Field Code List in Appendix B to help you select the
graduate majors that you want to use in your search.
Planned Date of Enrollment
Choose the planned date(s) of enrollment by year and month range.
Preferred Region of Graduate Study
The regions in the United States are Northeast, Mid-Atlantic, Midwest, South, Midwest, Southwest, West.
The regions outside the United States are Canada, Africa, Asia, Australia/New Zealand, Europe, Latin America.
Have Reported GRE Scores to Your Institution
You may choose to exclude individuals who have requested that their GRE scores be sent to to your
institution.
Preferred Method of Study
On-campus, On-line, A combination of both, Undecided, No Response
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GRE Search Service Criteria (continued)
Academic Performance
Self-reported Overall Undergraduate Grade Point Average (UGPA)
When using overall UGPA, choose each UGPA that you want to include in your search. For example, if you
want students whose UGPA is between A and B-, you must select A, A-, B+, B, and B-. If you select only A and
B- to attempt to create a range, you will not include students whose UGPA is A-, B+, or B.
Self-reported UGPA in Major
When using UGPA in major, choose each UGPA that you want to include in your search. For example, if you
want students whose UGPA is between A and B-, you must select A, A-, B+, B, and B-. If you select only A and
B- to attempt to create a range, you will not include students whose UGPA is A-, B+, or B.
Academic Performance – Enhanced Insight
GRE Score Bands
You are able to search the student database by GRE® revised General Test score bands or GRE® Subject Test
score bands in combination with self-reported UGPA. The GRE Board made the decision to include GRE score
bands in combination with UGPA to ensure that GRE test scores are not the sole determining factor in
identifying students to recruit for a graduate program. Candidates who meet either the criteria for the GRE
score bands OR the UPGA score range you select will be included in the output for your order.
When using GRE score bands to create a search criterion, you must first select values for “Overall UGPA,” or
“UGPA within Major.” You will need to choose each UGPA that you want to include in your search. Once that
information is included, you will be presented with options for GRE score bands based on the sections of the
GRE revised General Test or for the Subject Tests.
GRE score band is a search-only criterion. While GRE score bands can be used to build custom mailing lists,
neither score band data nor individual test score data will be included in the output file format.
The score bands for each of the sections of the revised General Test and the Subject tests follow. Please note
that you must first select the self-reported grade point average range before you can access the score band
selections.
NOTE: Scores from the computer-based GRE revised General Test are reportable within 10-15 days after the
test date. Scores from the paper-based GRE revised General Test and Subject Tests are reportable within six
weeks after the test date.
GRE revised General Test Score Bands
Verbal Reasoning section: 130-136, 137-143, 144-150, 151-157, 158-164, and 165-170
Quantitative Reasoning section: 130-136, 137-143, 144-150, 151-157, 158-164, and 165-170
Analytical Writing section: 0.5-2.0, 2.5-3.0, 3.5-4.0, 4.5-5.0, 5.5-6.0
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GRE Search Service Criteria (continued)
GRE Subject Test Score Bands
Biochemistry, Cell and Molecular Biology Test: 200-450, 460-550, 560-650, 660 and above
Biology Test: 200-530, 540-630, 640-730, 740-830, 840 and above
Chemistry Test: 200-610, 620-710, 720-810, 820 and above
Computer Science Test: 200-670, 680-770, 780 and above
Literature in English Test: 200-450, 460-550, 560-650, 660 and above
Mathematics Test: 200-490, 500-590, 600-690, 700-790, 800 and above
Physics Test: 200-490, 500-590, 600-690, 700-790, 800-890, 900 and above
Psychology Test: 200-490, 500-590, 600-690, 700 and above
Timing
GRE test date
Enter the beginning and end test dates for your search for registrants. You may type in the desired dates or
double click dates on the calendar (accessed by clicking on the clock/calendar icon to the right of the text
box). Names are kept in the database for 18 months. The test date range should be determined based on the
goal of the campaign. For the most recent end date, we recommend that you use the link for “Today” on the
calendar.
Other Criteria
Have an Email Address
If you are exclusively conducting an email marketing campaign, you should select the box “Exclude Search
Service registrants Who Do Not Have an Email Address” under “Special Options” to exclude Search
registrants who do not have email addresses. If you plan to use the names for phone calls or print mailings,
you should not click on this box because it will eliminate prospects who do not have email addresses but who
may have provided a phone number or postal mailing address.
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Fees, Payment, and Billing Policies
FEES, in U.S. Currency
Per-name fee per order for electronic output = US$0.43 per name
Annual participation fee = US$250. The annual participation fee is billed on a rolling 12-month calendar. It
will not be due again until your first purchase that is at least 365 days from the date it was last paid.
Payment/Billing Policies
You may pay by credit card (American Express®, Discover®, JCB®, MasterCard® or VISA®), ACH electronic
payment, wire transfer (a transfer fee may apply outside the U.S.), or use the “bill me” option. If you choose to
be billed, we require a purchase order number. In most cases, invoices will be mailed directly to your accounts
payable office.
Payments are due upon receipt and checks should be made payable to “ETS-GRE Search Service, 4987
Collection Center Drive, Chicago IL 60693, USA.” If your account is overdue by 90 days or more, we will not
process your order.
Email Marketing
We require that when you email a GRE Search registrant, you indicate that you obtained the email address
through the GRE Search Service.
When contacting a list of candidates received from a GRE Search via email, your emails should be sent using
email software or sent individually to each prospective student. This approach will keep the list of email
addresses from being available to all prospective applicants and assure that the information is not being
inadvertently shared. To learn more, contact your institution’s local administrator or tech support.
Important: Do not send emails to Search registrants by placing all registrants in the “to” field. This is a
violation of our Authorization and Use Statement and is subject to penalties.
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Using the GRE Search Service
Open a New Account
To open a new account, click on the “New User? Create and Account” link from the login screen.
Figure 1: Institution user sign-in screen
You must read and accept the “Terms and Conditions” in order to create a new account. Accounts are
required to perform online volume projections. When you place your first order with the GRE Search Service,
the US$250 annual participation fee will be added to the cost of your volume projection. The annual
participation fee is billed on a rolling 12-month calendar. It will not be due again until your first purchase that
is at least 365 days from the date it was last paid. If you decide to register for a new account, you will be
required to provide some basic information, such as your name, your GRE institution code, email address,
and mailing address.
If you are searching for your institution code but can't find it, try leaving out common words such as
“university,” “college,” “institute,” and words like “the,” “of,” “and,” “at,” etc. For instance, if you are
searching for “University of Nebraska at Lincoln,” try using only the keywords “Nebraska Lincoln.
Once you log in to the site, you will have access to a number of administrative and search features. You can
choose to create a new volume projection, manage existing volume projections, view orders, and view order
results. You can easily reorder or review previous volume projections or orders. You can modify customer
information, such as your contact address, shipping address, or password, from the “Update Account Info”
link on the Home Page.
12
Using the GRE Search Service (continued)
Create Volume Projections and/or Orders
Volume projections can be created on a single page. From the Home Page, click on “Create a new volume
projection.” Select only the criteria from the criteria groupings that will help you narrow your search.
Once you have selected your criteria, enter the “Registered Test Date Range” for the search registrants you
desire. Indicate if you want to exclude examinees whose GRE scores were sent to your institution or search
registrants who do not have an email address.
Click on “Test” to see approximately how many registrants were found. You can then select the “Estimated
Cost” link to receive an estimated price. At this point, you can modify your criteria, save and place the order,
or cancel your order.
Helpful Tips for Creating Volume Projections/Orders:
 To help your volume projections run faster, select only criteria that will help you narrow your search.
 We recommend that you do not select anything as a search criterion that does not narrow your search.
Simply bypass the criterion and its selections.
 It should not take longer than a few minutes to receive results from a volume projection. If the projection
takes longer than ten minutes, click the Stop button on your web browser. Then click the “Test” button in
Step 2: Test (Volume Projection) to run the projection again.
Copy Volume Projection and Edit Criteria
The GRE Search Service allows you to create a new volume projection from an existing one without having to
recreate your entire selection criteria. The “Copy Volume Projection and Edit Criteria” function allows you to
duplicate an existing volume projection and change your selections within the copy of the original projection.
This feature will save you time and allow you to keep a history of past order criteria in your account.
To copy a volume projection, select number 2, “Manage existing volume projections” from the Home page.
From the Volume Projection Navigator, simply select the projection you wish to duplicate by placing a check
mark in the box to the left of the projection. Then click on the “Copy Volume Projection and Edit Criteria”
button at the top of the Volume Projection Navigator page.
You will then receive a copy of the volume projection within your account. The new volume projection will be
named “Copy of (Old Volume Projection Name).”
At this point, you can select the copied volume projection and make your edits to the criteria. You may also
save the “Copy of” volume projection with a new name.
13
Using the GRE Search Service (continued)
Building Multiple Levels of Search Criteria
The GRE Search Service gives you the ability to create multiple levels of search criteria for each section. To do
this, simply select the additional criterion you would like to add from the drop-down box located at the top of
“Step 1: Define Criteria.” The choices include “Personal Information, Educational Background, GPA with GRE
Score, and Educational Objective.” Select the criteria you would like to add from the drop-down box to the
right of the “Add Additional Criteria” button. Then click the “Add Additional Criteria” button to add another
row to that section of the search criteria.
Once the additional criterion is added to the volume projection, you can narrow your selection within a
criteria grouping even further. In this example, we have chosen to narrow the search by adding “Intended
Graduate Major” as a criterion to the “Educational Objective” section. Once you have made your selection(s),
you can test the volume projection to see the effect the change has had on the number of test registrants
returned.
Test Volume Projection
Once you have completed adding to your selection criteria, you can test your volume projection to determine
the number of GRE test registrants the projection will return. To see your results, simply click on the “Test”
button in Step 2. You can also click the link to see an estimated cost of your projection.
When you are satisfied with the results, you should type in a name for the volume projection. Use a name
that you will easily recognize or remember. You can then click Save and Place Order, Save and Place Order
Later, or Cancel (if you wish to discard your changes). You may also change the search criteria to include
more or fewer GRE test registrants in the results. If you choose not to place an order immediately, we highly
recommend that you click Save and Place Order Later. This will allow you to access your volume projection at
a later date and save you the time of having to reenter all of your selections.
Volume Projection Results
If a selection is not relevant to the needs of your search, you do not have to use that criterion in your Volume
Projection. For example, if “Degree Objective” is unimportant to your recruitment efforts, do not use that
criterion in your search. Only make selections that will help narrow your search. If you select all of the
available choices, it will slow down the query and it will take longer for you to get your results.
In order to remove an unwanted selection from a search criterion with multiple levels of search, simply
check the box to the left of the unwanted selection, and click on the “Delete Criteria” button at the top right
of Step 1.
If you wish to delete the criterion from the first level of selection/top row when there are no additional
levels/rows added, simply click the drop down arrow to the right of the criterion and select the blank row.
You cannot delete the entire criteria grouping; however, the system will not “filter” your projection based on
that criteria grouping if you leave the selection box blank.
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Using the GRE Search Service (continued)
Limiting the Results
If you are placing an order, you have the option to randomly reduce the number of prospects you receive by
entering the desired number of prospects in the Order Wizard. You must click on the box in Step 4 in order to
be able enter the maximum number of registrants for the search.
The Order Wizard allows you to select the type of output you wish to receive and in what format you would
like the data sorted (alphabetical, postal code, or intended graduate major).
Figure 2: New order Wizard screen.
Selecting the Format for Your Purchase
The GRE Search Service has a user friendly format for exporting data fields in a “flat file” format that can then
be imported into most student management systems. Most often this type of export will automatically open
as a *.csv formatted spreadsheet. You have the choice to export only the fields you wish to receive and name
the fields to easily match the format of your current student management system. This will save time you
may have previously spent going through the data “cleaning” it up to remove unnecessary entries and
rename columns. If you do not wish to include a specific field of data, click the arrow on the drop-down box
and select “Do not export.” If you want to rename a field, simply type over the existing name in the text box.
15
Using the GRE Search Service (continued)
Name/Value Data Export
Actual names of locations and majors, among other options, can be exported. This means that you will not
have to “decode” or “translate” values before using them to complete recruitment campaigns. “Export
Names” is the default to receive the user friendly output of data. If you prefer to receive the values, that
option is available by selecting “Export Values.” You can also select “Export Names (Values)” or “Export
Values (Names)” in order to receive both formats in a single export. In the example in the screen capture
here, selecting “Export Names (Values)” would result in the following data output: “English Language and
Literature (2501).”
Submitting Your Order
Before submitting your order, you will receive a confirmation message displaying the total amount due. If
you need to make any changes to your order, you will need to do so before proceeding to the payment
screens.
Note: Once you have submitted a Search order, it cannot be canceled.
Picking Up Your Electronic Order
When your electronic order is ready (typically within two hours of placing the order), you can pick up your
results from the “Order Results Navigator.” From the Home Page, select “View: Order Results” or click on
“Order Results” from the navigation bar. Select the appropriate time frame in which the order was placed.
Then select the “Download” link to the left of the appropriate order. The file will download in a *.csv file
format, and will open as a comma separated value spreadsheet. See Appendix F for the Default CommaDelimited Record Layout.
Recurring Orders
Recurring orders allow the option of scheduling orders to recur weekly, monthly, yearly, or for a specific time
range in the future. If you are traveling or just want to save time, this feature should be especially appealing.
You can use an existing order/projection or create a new one. If you provide us with a blanket purchase order
or credit card to cover the cost of your recurring orders, we will automatically send your output on the
schedule that you have specified. A feature prevents the duplication of output so that you only receive the
names that were added to the system since the last time the recurring order was run.
A recurring order cannot be processed until a single order has been placed during the initial subscription
year. In subsequent subscription years, if you use a recurring order from the previous subscription year, the
system will recognize that your recurring order is still in effect and will send you only the updated names
since your last purchase. You will then be charged the US$250 annual participation fee on the first recurring
order of the subscription year.
16
Using the GRE Search Service (continued)
Figure 3: Order receipt screen.
Once your order is placed, you can choose to have subsequent orders recur weekly, monthly, yearly, or for a
specific time range in the future. You will need to provide a blanket purchase order number or credit card
number. If you provide a blanket purchase order that covers the entire cost of your recurring orders, we will
automatically send your GRE Search Service output on the specified schedule and debit your blanket PO
accordingly.
Recurring orders are valid for as long as they are scheduled in the system. If you need to cancel a future
recurring order from being processed, select “View Orders” from the Home Page, or select “Orders” from the
navigation bar. From the Orders Navigator, select the order you wish to cancel and select the box to the left
of the “Action” column. Then click the “Remove Schedule” button. This will remove the data from the “Run
Dates” and “Schedule” columns to cancel the order. To stop an order from occurring, it must be canceled
prior to the day it is scheduled to be processed.
Reorder/Review Previous Volume Projections or Orders
Select “Manage existing volume projections” or “View orders” from the Home Page. You may also select the
“Volume Projections” link or the “Orders” link from the navigation bar. Accessing existing volume projections
17
Using the GRE Search Service (continued)
or orders saves you from having to reenter all of your selections. Click the appropriate hyperlink to view your
previous orders or volume projections.
If you simply want an updated count, select “Manage existing volume projections” or “Volume Projections”
and enter the updated beginning and end dates for the projection, and then click on the “Test” button in Step
2: Test (Volume Projection).
If you want to make a change to the criteria, select the appropriate search grouping and make the necessary
adjustment. Be sure to save the change, and then test the new volume projection. Please note that when an
existing order is repeated, the system will only return new test registrants that have been loaded into the
database since the last time the order was run.
Print Order Receipt
You can print a copy of your receipt directly from the GRE Search Service system. Select “View Order Results”
from the home page or “Order Results” from the navigation bar. Once you are directed to the “Order Results
Navigator,” select the appropriate time frame for the order you are seeking from the drop-down box next to
“View.” In the example here, we have selected to view all orders. Select the order number link below the
order name. You may now print your receipt.
Modify Customer Information
To modify information, such as your contact address, shipping address, or password, click the “Update
Account Info” link from the top of any page in the system.
To add alternate shipping contacts, click on the “Add” button in the “Shipping Contact Information” section.
When the window opens, enter the new information.
Please note that it can take up to three business days to verify a new shipping address.
Forgotten Username or Password Retrieval
If you have forgotten your username or password, you can retrieve your information automatically through
the GRE Search Service and your email provider.
Simply go to the login page, and select the “Forgot Username” or “Forgot Password?” link to the right of the
Username and Password boxes.
You will either be prompted to enter your GRE Search Service Username and the email that you used to
create your account, or you will be prompted to enter your Password and the email that you used to create
your account.
The system will automatically create a new password for your account and send it to your email address. The
next time you log into the system, you will have the choice of keeping the new password that was emailed to
you, or changing your password from the “Update Account” link (shown at the top of this page). Simply
select “Change Password,” and you will be prompted through the process.
18
Output
Output Sequence
You can choose from alphabetical order, zip code order, or intended graduate major order.
Print Format
For each output medium, choose uppercase only or uppercase and lowercase print formats.
Output Medium
Electronic Delivery is in IBM ASCII format and available as a comma-delimited file. See Appendix E for the
Default Comma-Delimited Record Layout. If you order electronic delivery, we will send an order confirmation
email followed by a second email that indicates your order has been processed. Log in to the Service at
https://gresearch.ets.org, and select the link for “Order Results” from the navigation bar, or “View order
results” from the Home Page. See page 16 for additional details on picking up electronic orders. Electronic
delivery is typically available within two hours of placing the order.
Name/Value Data Output Format
Actual names of locations and majors, among other options, can be exported. This user friendly output
means that you will not have to “decode” or “translate” values before using them to complete recruitment
campaigns.
You have the choice to export your data in either the names or values format. You may also alternatively
choose to export the data with both names and values in one output. In this case you will receive one format
following the other in parentheses. For example selecting “Export Names (Values)” for Intended Graduate
Major would result in the data being delivered as “English Language and Literature (2501).”
Selecting the names format delivers results in plain text. In choosing to export data in the names format, you
will receive your data ready for immediate use.
“Export Values” is generally the default selection for data output. However, this can be changed by following
the instructions on page 16.
19
Appendix A
Student Characteristics
The following information is based on 18 months of GRE Search Service student data and is provided for your
planning purposes. It is a snapshot in time of the data in the GRE Search Service database, and it is important to
note that counts fluctuate throughout the year. From June 29, 2012, to January 29, 2014, a total of 589,367
students participated in the GRE Search Service. Counts are also available for additional Search criteria, such as
undergraduate major field and State/Province. Contact Customer Assistance for more information.
Gender
Male . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48%
Female . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3%
Ethnic Background (U.S. Citizens Only)
American Indian or Alaskan Native . . . . . . . . . . <1%
Black or African American. . . . . . . . . . . . . . . . . . 5%
Mexican, Mexican American, or Chicano. . . . . . 2%
Asian or Asian American . . . . . . . . . . . . . . . . . . 4%
Native Hawaiian or Other Pacific Islander . . . <1%
Puerto Rican . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1%
Other Hispanic, Latino or Latin American . . . . . 2%
White (non-Hispanic) . . . . . . . . . . . . . . . . . . . . . 33%
Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50%
U.S. Citizenship
U.S. Citizen . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Resident Alien . . . . . . . . . . . . . . . . . . . . . . . . . .
Neither a U.S. Citizen nor a Resident Alien . . .
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . .
52%
2%
45%
1%
Part-time or Full-time Study
Full-time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68%
Part-time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3%
Undecided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23%
Educational Status
Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8%
Sophomore (second year) . . . . . . . . . . . . . . . . . 1%
Junior (third year). . . . . .. . . . . . . . . . . . . . . . . . . 5%
Senior (fourth or final year). . . . . . . . . . . . . . . . 38%
First-year Graduate Student . . . . . . . . . . . . . . . 3%
Second-year Graduate Student . . . . . . . . . . . . . 4%
Unenrolled (College/University Graduate) . . . . 29%
Unenrolled (Master’s Degree) . . . . . . . . . . . . . 13%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . <1%
* Added in July 2012.
** Registrants are instructed to select all that apply.
20
Self-reported Undergraduate GPA Overall
A.......................................
A– . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B+ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B.......................................
B– . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C+ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C or lower . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
17%
18%
17%
13%
5%
3%
<1%
26%
Self-reported Undergraduate GPA in Major
A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23%
A– . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20%
B+. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15%
B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11%
B– . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3%
C+. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2%
C or lower . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <1%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26%
Intended Graduate Degree Objective
Master’s (M.A., M.S., M.Ed.) . . . . . . . . . . . . . . . . 42%
M.B.A.* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2%
Intermediate (such as Specialist) . . . . . . . . . . . . . <1%
Doctorate (Ph.D., Ed.D.) . . . . . . . . . . . . . . . . . . . . 31%
Postdoctoral study . . . . . . . . . . . . . . . . . . . . . . . . . 1%
Nondegree graduate study . . . . . . . . . . . . . . . . . <1%
Not currently planning graduate study . . . . . . . . <1%
No response . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23%
Preferred Region of Graduate Study**
New England . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mid-Atlantic . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
South . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Midwest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Southwest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
West . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
35%
36%
36%
32%
27%
40%
Africa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2%
Asia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6%
Australia/New Zealand . . . . . . . . . . . . . . . . . . . . 10%
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17%
Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20%
Latin America . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3%
Appendix B
GRE Major Field Code List
NATURAL SCIENCES
Agriculture, Natural Resources and
Conservation
0116 Agricultural and Domestic
Animal Services
0117 Agricultural and Food
Products Processing
0118 Agricultural Business and Mgmt.
0101 Agricultural Economics
0119 Agricultural Mechanization
0102 Agricultural Production
0103 Agricultural Public Services
0120 Agriculture, General
0104 Agronomy
0105 Animal Sciences
0121 Applied Horticulture
0106 Fishing and Fisheries Sciences and
Mgmt.
0107 Food Science and Technology
0108 Forestry
0109 Horticulture Business Services
0122 International Agriculture
0111 Parks, Recreation, and Leisure
Facilities Mgmt
0123 Parks, Recreation, and Leisure
Studies
0112 Plant Sciences (Except Agronomy,
see 0104)
0113 Natural Resources and
Conservation
0110 Natural Resources Management
and Policy
0114 Soil Sciences
0115 Wildlife and Wildlands Science
and Management
0199 Agriculture, Nat Resources,
and Conservation-Other
Biological and Biomedical Sciences
0201 Anatomical Sciences
0223 Animal Biology
0221 Bacteriology
0202 Biochemistry
0224 Bioinformatics
0203 Biology, General
0225 Biomathematics
0204 Biometry
0222 Biophysics
0226 Biotechnology
0205 Botany/Plant Biology
0206 Cell/Cellular Biology
0227 Computational Biology
0208 Developmental Biology
0207 Ecology
0209 Entomology
0228 Evolution
0210 Genetics
0211 Marine Biology
0212 Microbiological Sciences
0229 Molecular Biology
0230 Molecular Medicine
0213 Neurosciences
0214 Nutrition
0231 Parasitology
0215 Pathology
0216 Pharmacology
0217 Physiology
0218 Radiobiology
0232 Population Biology
0233 Systematics
0219 Toxicology
0220 Zoology
0299 Biological and Biomedical
Sciences- Other
Chemistry
0302 Analytical Chemistry
0307 Chemical Plastics
0301 Chemistry, General
0308 Environmental Chemistry
0309 Forensic Chemistry
0303 Inorganic Chemistry
0304 Organic Chemistry
0305 Medicinal and Pharmaceutical
Chemistry
0306 Physical Chemistry
0310 Polymer Chemistry
0311 Theoretical Chemistry
0399 Chemistry-Other
Computer and Information Sciences
0407 Computer and Information
Sciences, General
0401 Computer Programming
0402 Computer Science
0408 Computer Software and Media
Applications
0409 Computer Systems Analysis
0410 Computer Systems
Networking and
Telecommunications
0411 Computer/Information
Technology Admin and Mgmt
0403 Data Processing
0404 Information Sciences/Studies
0405 Microcomputer Applications
0406 Systems Analysis
0499 Computer and Information
Sciences- Other
Earth, Atmospheric, and Marine
Sciences
0509 Aquatic Biology/Limnology
0501 Atmospheric Sciences
0510 Biological Oceanography
0502 Environmental Sciences
0503 Geochemistry
0504 Geological Sciences
0505 Geophysics and Seismology
0511 Geosciences
0512 Hydrology
0513 Marine Sciences
0507 Meteorology
0508 Oceanography
0506 Paleontology
0599 Earth, Atmospheric, and Marine
Sciences-Other
Health and Medical Sciences
0601 Allied Health
0624 Alternative and Complementary
Medicine
0602 Audiology
0625 Bioethics/Medical Ethics
0603 Chiropractic
0626 Clinical/Medical Laboratory
Science/ Research
0627 Communication Disorders Sciences
and Services
0604 Dentistry and Oral Sciences
0628 Dietetics and Clinical Nutrition
Services
0605 Environmental Health
0606 Epidemiology
0629 Exercise Science
0607 Health and Medical Administrative
Services
0608 Immunology
0630 Health Sciences
0631 Health/Medical Preparatory Programs
0623 Kinesiology
0609 Medical Sciences
0621 Medicinal Chemistry
0632 Mental and Social Health Services
0610 Nursing
0618 Occupational Therapy
0611 Optometry
0612 Osteopathic Medicine
0613 Pharmaceutical Sciences
0619 Physical Therapy
0634 Physician Assistant
0614 Podiatry
0615 Pre-Medicine
0616 Public Health
0635 Rehabilitation and Therapy
0620 Speech-Language Pathology
0617 Veterinary Medicine
0622 Veterinary Science
0699 Health and Medical Sciences-Other
Mathematical Sciences
0701 Actuarial Science
0702 Applied Mathematics
0703 Mathematics
0704 Probability
0705 Statistics
0799 Mathematical Sciences-Other
21
Physics and Astronomy
0809 Acoustics
0801 Astronomy
0802 Astrophysics
0803 Atomic/Molecular Physics
0810 Condensed Matter and Materials
Physics
0811 Elementary Particle Physics
0804 Nuclear Physics
0805 Optics/Optical Sciences
0808 Physics
0806 Planetary Astronomy and Science
0812 Plasma and High-Temperature
Physics
0807 Solid State Physics
0813 Theoretical and Mathematical
Physics
0899 Physics and Astronomy-Other
Engineering-Industrial
1301 Industrial Engineering
1303 Manufacturing Engineering
1302 Operations Research
1399 Industrial Engineering-Other
Natural Sciences-Other
0901 Natural Sciences, General
0902 Physical Sciences, General
0903 Science Technologies
0999 Natural Sciences-Other
Engineering-Other
1614 Aeronautical Engineering
1601 Aerospace Engineering
1602 Agricultural Engineering
1615 Biochemical Engineering
1603 Biomedical/Medical Engineering
1616 Electromechanical Engineering
1617 Engineering Chemistry
1604 Engineering Physics
1605 Engineering Science
1618 Forest Engineering
1606 Geological/Geophysical
Engineering
1607 Mining and Mineral Engineering
1608 Naval Architecture and Marine
Engineering
1609 Nuclear Engineering
1610 Ocean Engineering
1619 Paper Science and Engineering
1611 Petroleum Engineering
1612 Systems Engineering
1613 Textile Sciences and Engineering
1699 Engineering-Other
ENGINEERING
Engineering-Chemical
1004 Chemical and Biomolecular
Engineering
1001 Chemical Engineering
1002 Pulp and Paper Production
1003 Wood Science
1099 Chemical Engineering-Other
Engineering-Civil
1101 Architectural Engineering
1102 Civil Engineering
1104 Construction Engineering
1103 Environmental/Environmental
Health Engineering
1105 Geotechnical and
Geoenvironmental Engineering
1106 Structural Engineering
1107 Surveying Engineering
1108 Transportation and Highway
Engineering
1109 Water Resources Engineering
1199 Civil Engineering-Other
Engineering-Electrical and
Electronics
1202 Communications Engineering
1201 Computer Engineering
1205 Computer Hardware
Engineering
1206 Computer Software
Engineering
1203 Electrical Engineering
1204 Electronics Engineering
1207 Laser and Optical Engineering
1208 Telecommunications
Engineering
1299 Electrical & Electronics
Engineering- Other
22
Engineering-Materials
1401 Ceramic Sciences and Engineering
1402 Materials Engineering
1403 Materials Science
1404 Metallurgical Engineering
1405 Polymer/Plastics Engineering
1499 Materials Engineering-Other
Engineering-Mechanical
1501 Engineering Mechanics
1502 Mechanical Engineering
1599 Mechanical Engineering-Other
Psychology
2017 Applied Psychology
2001 Clinical Psychology
2002 Cognitive Psychology
2003 Community Psychology
2004 Comparative Psychology
2005 Counseling Psychology
2006 Developmental and Child Psychology
2007 Experimental Psychology
2018 Forensic Psychology
2008 Industrial and Organizational
Psychology
2009 Personality Psychology
2010 Physiological Psychology
2011 Psycholinguistics
2016 Psychology, General
2012 Psychometrics
2013 Psychopharmacology
2014 Quantitative Psychology
2019 Research and Experimental
Psychology
2015 Social Psychology
2099 Psychology-Other
Sociology
2101 Demography
2103 Rural Sociology
2102 Sociology
Social and Behavioral SciencesOther
2206 American Studies
2208 Adult Development and Aging
2201 Area, Ethnic, Cultural, Gender, and
Group Studies
2202 Criminal Justice/Criminology
2203 Geography and Cartography
2207 Gerontology
2204 Public Affairs
2209 Social Sciences, General
2205 Urban Studies/Affairs
2299 Social and Behavioral Sciences-Other
SOCIAL AND BEHAVIORAL SCIENCES
ARTS AND HUMANITIES
Anthropology & Archaeology
1701 Anthropology
1702 Archaeology
1799 Anthropology and Archaeology,
Other
Arts-History, Theory, and Criticism
2301 Art History, Criticism, and Conservation
2302 Music History, Literature, and Theory
2303 Musicology
2304 Theatre Literature, History and
Criticism
2399 Arts-History, Theory, and CriticismOther
Economics
1803 Applied Economics
1802 Econometrics
1801 Economics
1804 International Economics
1899 Economics, Other
Political Science
1901 International Relations
1902 Political Science and Government
1903 Public Policy Analysis
1999 Political Science-Other
Arts-Performance and Studio
2401 Arts, Entertainment, and Media Mgmt.
2408 Crafts/Craft Design
2402 Dance
2405 Design and Applied Arts
2403 Drama/Theatre Arts
2409 Film/Video and Photographic Arts
2406 Fine and Studio Arts
2407 Industrial Design
2404 Music
2499 Arts-Performance and Studio-Other
English Language and Literature
2502 American Literature
2503 Creative Writing
2501 English Language and Literature
2504 English Literature
2505 Rhetoric and Composition/Writing
Studies
2599 English Language and Literatures Other
Foreign Languages and Literatures
2610 African Languages and
Literatures
2611 American Sign Language
2601 Asiatic Languages and
Literatures
2612 Celtic Languages and
Literatures
2609 Classics and Classical
Languages and Literatures
2602 Foreign Literature
2603 French
2604 Germanic Languages and
Literatures
2605 Italian
2606 Russian
2607 Semitic Languages
2608 Spanish
2613 Iranian/Persian Languages and
Literatures
2614 Modern Greek Language and
Literature
2615 Romance Languages and
Literatures
2616 Slavic, Baltic, and Albanian
Languages and Lit
2699 Foreign Languages and LiteraturesOther
History
2701 American History
2702 European History
2703 History and Philosophy of Science
and Technology
2704 History, General
2799 History-Other
Philosophy
2802 Ethics
2803 Logic
2804 Philosophy
2801 All Philosophy Fields
2899 Philosophy-Other
Arts and Humanities-Other
2901 Classics
2902 Linguistic, Comparative and
Related Lang Studies
2903 Linguistics
2904 Religious Studies
2905 Humanities/Humanistic Studies
2906 Liberal Arts and Sciences/
Liberal Arts
2999 Arts and Humanities-Other
EDUCATION
Education-Administration
3001 Educational Administration
3003 Educational Leadership
3002 Educational Supervision
Education-Curriculum and Instruction
3101 Curriculum and Instruction
Education-Early Childhood
3201 Early Childhood Education and
Teaching
3203 Kindergarten/Preschool
Education and Teaching
Education-Elementary
3301 Elementary Education and
Teaching
3302 Elementary Level Teaching Fields
Education-Evaluation and Research
3407 Educational Evaluation and
Research
3403 Educational Psychology
3401 Educational Statistics and
Research Methods
3402 Educational Assessment,
Testing, and Measurement
3404 Elementary and Secondary
Research
3405 Higher Education Research
3408 Learning Sciences
3406 School Psychology
Education-Higher
3501 Educational Policy
3502 Higher Education
3503 Higher Education Administration
Education-Secondary
3601 Secondary Education and Teaching
3602 Secondary Level Teaching Fields
Education-Special
3701 Education of the Gifted and
Talented
3702 Education of Students with Specific
Disabilities
3703 Education of Students with
Specific Learning Disabilities
3704 Remedial Education
3705 Special Education and
Teaching
3799 Special Education-Other
Education-Student Counseling and
Personnel Services
3801 College Student Counseling
and Personnel Services
3802 Counselor Education
3803 School Counseling and
Guidance Services
3899 Student Counseling and
Personnel Services-Other
Education-Other
3901 Adult and Continuing Education
3908 Agricultural Education
3902 Bilingual, Multilingual, and
Multicultural Education
3903 Educational Media
3911 Education, General
3904 Junior High/Middle School
Education and Teaching
3912 Outdoor Education
3909 Physical Education
3905 Pre-Elementary Education
3906 Social and Philosophical
Foundations of Education
3907 Teaching English as a Second or
Foreign Language
3910 Vocational/Technical Education
3999 Education-Other
BUSINESS
Accounting
4001 Accounting
4002 Taxation
4003 Auditing
Banking and Finance
4101 Banking and Financial Support Services
4104 Credit Management
4102 Finance
4105 Financial Planning and Services
4106 International Finance
4103 Investments and Securities
Business Administration and
Management
4201 Business Administration and Mgmt.
4214 Business Operations
4215 Construction Management
4209 E-Commerce
4210 Entrepreneurship
4211 Health Care Administration
4208 Hospitality Administration/ Mgmt.
4202 Human Resource Development
4203 Human Resources Management
4204 Labor and Industrial Relations
4205 Logistics and Supply Chain Mgmt.
4212 Manufacturing and Technology Mgmt.
4213 Operations Management
4206 Organizational Leadership
4207 Organizational Management
4216 Project Management
4217 Small Business Operations
4218 Sport and Fitness Administration/ Mgmt.
4219 Telecommunications Management
4299 Business Administration and
Management-Other
Business-Other
4306 Actuarial Science-Business
4318 Business/Corporate
Communications
4301 Business/Managerial Economics
4319 Business Statistics
4307 Consulting
23
4308 Insurance
4302 International Business
4309 Leadership
4303 Management Information
Systems
4320 Management Science
4304 Marketing
4305 Marketing Management and
Research
4310 Public Policy-Business
4321 Merchandizing
4311 Real Estate
4312 Risk Management
4313 Supply Chain Management
4314 Sports Management
4315 Strategy
4316 Statistics and Operational
Research
4317 Transportation
4322 Sales
4399 Business-Other
OTHER FIELDS
Architecture and Environmental Design
4407 Architectural History and
Criticism
4408 Architectural Sciences and
Technology
4401 Architecture
4402 City, Urban, Community, and
Regional Planning
4403 Environmental Design
4404 Interior Architecture
4405 Landscape Architecture
4406 Urban Design
4409 Real Estate Development
4499 Architecture and Environmental
Design-Other
Communications and Journalism
4501 Advertising
4507 Communications and Media
Studies
4502 Communications Technologies
4503 Journalism
4508 Mass Communications
4504 Public Relations
4509 Publishing
4505 Radio, Television, and Digital
Communication
4506 Speech Communication
4599 Communications and
Journalism- Other
Family and Consumer Sciences
4604 Apparel and Textiles
4601 Family and Consumer Economics
4603 Family and Consumer Sciences
24
4602 Family Studies
4605 Foods, Nutrition, and Wellness
Studies
4606 Housing and Human Environments
4607 Human Development
4608 Human Sciences
4609 Work and Family Studies
4699 Family and Consumer SciencesOther
Library and Archival Studies
4702 Archives/Archival Administration
4701 Library and Information Science
4799 Library and Archival Studies-Other
Public Administration
4802 Community Organization and
Advocacy
4801 Public Administration
Religion and Theology
4903 Ordained Ministry/Rabbinate
4904 Philosophy and Religious
Studies, General
4901 Religion/Religious Studies
4902 Theology and Religious Vocations
4999 Religion and Theology-Other
Social Work
5001 Social Work
5002 Youth Services/Administration
5099 Social Work-Other
Other Fields
5103 Fire Protection
5104 Homeland Security
5101 Interdisciplinary Studies
5102 Law
5105 Legal Research and Professional
Studies
5106 Military Technologies
5107 Multidisciplinary Studies
5199 Any Department Not Listed
0000 Undecided
Appendix C
State and U.S. Territories Code List
01 Alabama
02 Alaska
56 American Samoa
03 Arizona
04 Arkansas
05 California
06 Colorado
07 Connecticut
08 Delaware
09 District of Columbia
57 Federated States of
Micronesia
10 Florida
11 Georgia
58 Guam
12 Hawaii
13 Idaho
14 Illinois
15 Indiana
16 Iowa
17 Kansas
18 Kentucky
19 Louisiana
20 Maine
59 Marshall Islands
21 Maryland
22 Massachusetts
23 Michigan
61 Midway Islands
24 Minnesota
25 Mississippi
26 Missouri
27 Montana
28 Nebraska
29 Nevada
30 New Hampshire
31 New Jersey
32 New Mexico
33 New York
34 North Carolina
35 North Dakota
60 Northern Mariana
Islands
36 Ohio
37 Oklahoma
38 Oregon
62 Palau
39 Pennsylvania
54 Puerto Rico
40 Rhode Island
41 South Carolina
42 South Dakota
43 Tennessee
44 Texas
45 Utah
46 Vermont
55 Virgin Islands
47 Virginia
48 Washington
49 West Virginia
50 Wisconsin
51 Wyoming
25
Appendix D
World Region/Country/Citizenship Code List
AFRICA
005 Algeria
010 Angola
058 Benin
070 Botswana
593 Burkina Faso
092 Burundi
095 Cameroon
105 Canary Islands
106 Cape Verde
113 Central African Republic
114 Chad
122 Comoros
125 Congo
290 Cote d’lvoire (Ivory Coast)
153 Djibouti
170 Egypt
182 Eritrea
183 Equatorial Guinea
185 Ethiopia
204 Gabon
205 Gambia, The
215 Ghana
233 Guinea
234 Guinea-Bissau
310 Kenya
333 Lesotho
335 Liberia
340 Libya
350 Madagascar
355 Malawi
363 Mali
369 Mauritania
370 Mauritius
380 Morocco
385 Mozambique
388 Namibia
425 Niger
430 Nigeria
482 Reunion
487 Rwanda
489 Sao Tome and Principe
497 Senegal
498 Seychelles
500 Sierra Leone
507 Somalia
510 South Africa
511 St. Helena
525 Sudan
530 Swaziland
560 Tanzania
567 Togo
580 Tunisia
590 Uganda
635 Zambia
480 Zimbabwe
ASIA
001 Afghanistan
016 Armenia
26
040 Bahrain
045 Bangladesh
063 Bhutan
081 Brunei Darussalam
307 Cambodia
457 China, People’s Republic
140 Cyprus
206 Gaza
250 Hong Kong
260 India
265 Indonesia
270 Iran
273 Iraq
280 Israel
300 Japan
305 Jordan
314 Korea (DPR)
315 Korea (ROK)
320 Kuwait
325 Laos
330 Lebanon
347 Macau
360 Malaysia
361 Maldives
379 Mongolia
090 Myanmar
387 Nepal
443 Oman
445 Pakistan
447 Palau
465 Philippines
477 Qatar
490 Saudi Arabia
505 Singapore
520 Sri Lanka
545 Syria
555 Taiwan
556 Tajikistan
565 Thailand
585 Turkey
584 Turkmenistan
591 United Arab Emirates
594 Uzbekistan
605 Vietnam
611 West Bank
623 Yemen
AUSTRALIA & OCEANIA
007 American Samoa
020 Australia
126 Cook Islands
107 Fed. States of Micronesia
190 Fiji
202 French Polynesia
312 Kiribati
368 Marshall Islands
386 Nauru
396 New Caledonia
405 New Zealand
433 Niue
367 Northern Mariana Islands
400 Papua New Guinea
620 Samoa
506 Solomon Islands
550 Tahiti
570 Tongo
587 Tuvalu
596 Vanuatu
EUROPE
003 Albania
008 Andorra
025 Austria
029 Azerbaijan
030 Azores
094 Belarus
055 Belgium
069 Bosnia and
Herzegovina
085 Bulgaria
133 Croatia
142 Czech Republic
150 Denmark
184 Estonia
187 Faeroe Island
195 Finland
200 France
208 Georgia
210 Germany
217 Gibraltar
220 Greece
225 Greenland
251 Hungary
255 Iceland
275 Ireland
277 Isle of Man
285 Italy
308 Kazakhstan
271 Kosovo
323 Kyrgyzstan
328 Latvia
343 Liechtenstein
344 Lithuania
345 Luxemborg
353 Madeira Islands
365 Malta
348 Macedonia – Fmr. Yugoslav
Rep.
376 Moldova
378 Monaco
354 Montenegro
390 Netherlands
435 Norway
470 Poland
475 Portugal
483 Romania
484 Russia
488 San Marino
494 Serbia
503 Slovakia
504 Slovenia
515 Spain
535 Sweden
540 Switzerland
589 Ukraine
588 United Kingdom
597 Vatican City
LATIN AMERICA
011 Anguilla
012 Antigua and Barbuda
017 Aruba
035 Bahamas
050 Barbados
056 Belize
060 Bermuda
077 British Virgin Islands
110 Cayman Islands
130 Costa Rica
135 Cuba
154 Dominica, Commonwealth of
155 Dominican Republic
175 El Salvador
227 Grenada
228 Guadaloupe
230 Guatemala
240 Haiti
245 Honduras
295 Jamaica
366 Martinique
375 Mexico
395 Netherlands Antilles
420 Nicaragua
450 Panama
474 Puerto Rico
486 St. Kitts and Nevis
521 St. Lucia
522 St. Vincent and the Grenadines
575 Trinidad and Tobago
586 Turks and Caicos Islands
607 US Virgin Islands
600 Venezuela
SOUTH AMERICA
015 Argentina
065 Bolivia
075 Brazil
115 Chile
120 Colombia
165 Ecuador
203 French Guiana
235 Guyana
455 Paraguay
460 Peru
527 Suriname
595 Uruguay
Appendix E
Default Comma-Delimited Record Layout
Note: This table represents the default layout for your order. This format is based on the default choices in the “Rule” column in
“Step 1: Map GRE Fields to Export Fields” from the “New Order Wizard - Online Delivery Details.” Email addresses are provided in
column position 55.
Column
Position
Max
Size
Format*
Field
Name
1
16
A/N
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
6
8
32
24
1
32
32
30
2
10
25
1
6
9
4
N
N
A
A
A
A/N
A/N
A
A
A/N
A
A
Blank
Blank
N
17
1
A/N
Degree Objective
18
12
A/N
Preferred Region of
Graduate Study
19
4
A/N
Intended Graduate Major
20
21
55
4
A/N
A/N
Email Address
Undergraduate Institution
22
5
N
23
24
31
1
Blank
A/N
25
1
A/N
26
3
27
28
29
Value
Range
Order Number
Order Date
Contact Number
Last Name
First Name
Middle Initial
Street Address 1
Street Address 2
City
State or Province
Postal Code
Country
Gender
Blank
Blank
Undergraduate Major
MM/DD/YYYY
Name/Value List
Includes data in the following format: Institution Code-Order
Year-Sequence number. Refer to GRE Institution Code list at
www.ets.org/gre/bulletinandforms.
HH:mm
Contains Hyphen for Zip Plus
F, M, R
Y,N
Planned Date of Enrollment
SYYYY
Blank
Current Education Level
1-8, R
Citizenship Status
1, 2, 3, R
N
Country of Citizenship
100-592
2
N
State of Residence
00-99
15
2
A/N
A/N
Telephone Number
Ethnic Background
1-8, R
F=Female M=Male R=No Response
Column will contain no data
Column will contain no data
Refer to GRE Major Field Code List (Appendix B)
0000=Undecided, R=No Response
1=Nondegree Study 2=Master’s 3=Intermediate
4=Doctorate 5=Not Currently Planning Graduate Study
6=Postdoctoral Study 7=M.B.A. R=No Response
This is a 12 position field. Y=Yes N=No.
Position sequence follows: 1=New England
2=Mid-Atlantic 3=South 4=Midwest 5-Southwest
6=West 7=Canada 8=Africa 9=Asia 10=Australia/New Zealand
11=Europe 12=Latin America
See GRE Major Field Code List (Appendix B)
0000=Undecided R=No Response
Refer to GRE Institution Code List at
www.ets.org/gre/bulletinandforms
S=1-3 (1=Jan.-May 2=June-Aug. 3=Sept.-Dec.),
YYYY for the Enrollment Year, R=No Response
Column will contain no data
1=Other 2=Sophomore (second year) 3=Junior (third year)
4=Senior (fourth or final year) 5=First-Year Graduate Student
6=Second-Year Graduate Student 7=Unenrolled (College/
University Graduate) 8=Unenrolled (Master’s Degree)
R=No Response
1=U.S. Citizen 2=Resident Alien in U.S.
3=Not U.S. Citizen or Resident Alien R=No Response
Refer to World Region/Country/Citizenship
List (pg 33)
Refer to State and U.S. Territories Code List
(pg. 34)
Accommodates international numbers
1=American Indian or Alaskan Native, 2=Asian or Asian
American, 3=Black or African American, 4=Mexican,
Mexican American, or Chicano, 5=Native Hawaiian or
Other Pacific Islander, 6=Puerto Rican, 7=Other Hispanic,
Latino, or Latin American, 8=White (non-Hispanic),
9=Other, R=No Response
27
Column
Position
Max
Size
Field
Name
Value
Range
30
31
1
1
Blank
A/N
Blank
Part-time vs. Full-time Study
1, 2, 3, R
32
1
A/N
Overall Undergraduate GPA
1-7, R
33
1
A/N
Undergraduate GPA in Major
1-7, R
34
35
36
37
2
18
2
1
N
Blank
N
N
Format*
*Key: A = Alphabetical
N = Numeric
28
Year of Bachelor’s Degree
Blank
Years of Post-Graduate Work Experience
How Pursuing Graduate/Business Degree
Name/Value List
Column will contain no data
1=Full-time 2=Part-time 3=Undecided R=No
Response
1=C or lower, 2=C+, 3=B-, 4=B, 5=B+,
6=A-, 7=A, R=No Response
1=C or lower, 2=C+, 3=B-, 4=B, 5=B+,
6=A-, 7=A, R=No Response
YY
Column will contain no data
0 through 50 or more in increments of one
1=On campus 2=Online 3=Combination 4=Undecided