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Re: Breakbulk Turkey 2014 – Exhibitor and Sponsor Manual
Dear Breakbulk Turkey 2014 Exhibitor/Sponsor:
Thank you for participating in the Breakbulk Turkey Congress. The congress will take place over a four-day period, from
18-19 November 2014 (Congress & Networking Exhibition) & 20-21 November 2014 (Krabbendam Heavy Transport & Lifting
Masterclass).
The congress, networking exhibition & workshop will take place at the:
InterContinental Istanbul Hotel
Asker Ocağı Cad. No:1 34435
Taksim, İstanbul, Turkey
Phone: +90 212 368 44 44
www.interconti.com/Istancul
This exhibitor and sponsor manual contains all the essential information you require to prepare your stand and maximize your participation
in the event. To prepare your stand and to make your participation as effective as possible, we advise you to read this carefully. Please
review the online agenda on the Breakbulk Turkey Congress website for more information.
Breakbulk Events & Media would like to remind you that this Exhibitor and Sponsor Manual does not replace our personal service. If you
need any advice or assistance, please contact a member of the team, and we will be happy to help you in any way. We have included
direct contact details for the Breakbulk team members, so please feel free to contact us with any queries.
Please thoroughly read the manual at your earliest opportunity, so that no vital information is forgotten. There are several deadlines coming
up which you shouldn’t miss.
IMPORTANT NOTICE:
Failure to be aware of the regulations set out here does not exempt the exhibitor/sponsor and their contractors (assembler, decorator,
subcontractors and any other persons involved with the event) from penalties, fines, sanctions and liabilities stipulated in this manual. In
the event of breach of the regulations set out in this manual and on the back of the contract by the exhibitor/sponsor or by the assembly
personnel contracted by them, a fine will be levied of 5,000.00 (five thousand Euros), for each regulation breached. The fine will be issued
by means of a debit invoice issued by the organizers. We ask and recommend that all regulations that govern the event should be read and
communicated to all of your employees and contractors, with the aim of avoiding any last-minute difficulties.
Breakbulk looks forward to working with you over the next couple months. See you in Istanbul, Turkey!
Sincerely,
Jeremy M. Luski
Vice President Event Operations & Registration Services
Breakbulk Events & Media
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This manual is subject to change at the discretion of the event organiser.
TABLE OF CONTENTS
ADVERTISING (AD) SPECIFICATIONS [for participating exhibitors/sponsors only] ........................................................................... 8 – 9
CONTACT DETAILS (ORGANIZER) ......................................................................................................................................................... 3
DAMAGE & LOSS ...................................................................................................................................................................................... 5
DATE AND DEADLINES ............................................................................................................................................................................ 4
DISABLED FACILITIES AND ACCESS ..................................................................................................................................................... 9
DISTRIBUTION OF PROMOTIONAL MATERIALS ................................................................................................................................. 10
ELECTRICITY & POWER AT STAND ................................................................................................................................................. 5 – 6
EMPLOYEES (EXHIBITOR/SPONSOR EMPLOYEES & THIRD PARTY CONTRACTORS) .................................................................. 10
EMPLOYMENT OF MINORS ................................................................................................................................................................... 10
EVACUATION PROCEDURES .................................................................................................................................................................. 9
EXHIBITION STAND SPECIFICATIONS ............................................................................................................................................. 5 – 6
EVENT GUIDE COMPANY LISTING ......................................................................................................................................................... 7
EVENT GUIDE COMPANY LISTING EXAMPLE ....................................................................................................................................... 8
FOOD & BEVERAGE (FOR STAND) ......................................................................................................................................................... 6
HEALTH & SAFETY CHECKS (AT STAND) ........................................................................................................................................ 4 – 5
HOSTESSES (FOR STAND) ..................................................................................................................................................................... 6
HOTEL & ACCOMMODATIONS ................................................................................................................................................................ 9
IMAGE/LOGO DISPLAY (ON STAND) ...................................................................................................................................................... 5
INSPECTIONS (MINISTRY OF LABOR & FEDERAL POLICE) .............................................................................................................. 10
REGISTRATION ...................................................................................................................................................................................... 10
REGULATIONS FOR ASSEMBLY / TERM OF RESPONSIBILITY (STAND) ............................................................................................ 5
RETURN OF GOODS ................................................................................................................................................................................ 7
SETUP AND BREAKDOWN TIMELINE (STAND) ..................................................................................................................................... 4
SHIPPING/COURIER INFORMATION ................................................................................................................................................. 6 – 7
SHIPPING/COURIER RECOMMENDATION ............................................................................................................................................. 6
SHIPPING/HAND-CARRYING GOODS ..................................................................................................................................................... 7
SPONSOR MATERIALS & GUIDELINES .......................................................................................................................................... 9 – 10
STAND SECURITY PERSONNEL ........................................................................................................................................................... 10
STORAGE ................................................................................................................................................................................................ 10
TEMPORARY WORKERS ....................................................................................................................................................................... 10
VISA INFORMATION FOR FOREIGNERS .............................................................................................................................................. 10
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This manual is subject to change at the discretion of the event organiser.
CONTACT DETAILS FOR THE ORGANISER
Breakbulk Events & Media (JOC Group Inc.)
2 Penn Plaza East, 12th Floor
Newark, NJ 07105 USA
Event Operations & Management:
GLOBAL
Ms. Mira Jones
Event Operations Manager
Phone: +1 908 723 8176
mjones@breakbulk.com
GLOBAL
Mr. Jeremy Luski
Vice President, Event Operations & Registration Services
Phone: +1 862 368 9938
jluski@breakbulk.com
Sales & Sponsorship:
Mr. Adrian van Beuningen
Sales Director, Europe & Turkey
Phone (EU): +32 2 808 4355
Phone (USA): +1 973 432 5535
avanbeuningen@breakbulk.com
Christian Thompson
Sales Director, America & South America
Phone: +1 281 416 4672
Mobile: +1 713 857 7821
cthompson@breakbulk.com
Patricia Souto
Sales Manager, South America
Phone: +55 21 9 9998 1314
psouto@breakbulk.com
Gary Tang
Sales Manager, Asia / Middle East / India
Phone: +852 2585 6199
gtang@breakbulk.com
Nigel Brown
Sales Manager, South Africa
Phone: +27 79 396 4298
nbrown@breakbulk.com
Kingsley Ekweariri
Sales Manager, West / East / North Africa
Phone: +353 89 952 4754
kekweariri@breakbulk.com
Kathleen Pinson
Sales Manager, Breakbulk Magazine
Phone: +1 678 954 0552
kpinson@breakbulk.com
Registration & Customer Service (outside Turkey):
Registration & Customer Service (inside Turkey):
GLOBAL
Ms. Joanna Lenck
Registration Manager
Phone: +1 973 776 8657
events@breakbulk.com
TURKEY
Ms. Handan Ercin
Project Manager, Elektrooptik
Phone: +90 532 426 77 81
handan@elektrooptik.com.tr
Company Ad, Bio & Logo (high & low res)
Company Artwork for Stand:
Ms. Vicki Briand
Content Program Data & Traffic Manager
Phone: +1 251 591 9108
vbriand@breakbulk.com
Ms. Handan Ercin
Project Manager, Elektrooptik
Phone: +90 532 426 77 81
handan@elektrooptik.com.tr
Breakbulk organisers will be available at the event registration throughout the event, if you require assistance at any time.
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This manual is subject to change at the discretion of the event organiser.
EXHIBITOR & SPONSOR STAND TIMELINE
Item
Date
Time
Location
Notes
No access before 15:00 (3:00 pm)
Stand Set-up
Monday,
17 November
15:00 – 18:00
(3:00 - 6:00 pm)
Networking
Tuesday,
18 November
08:00 – 18:00
(8:00 am - 6:00 pm)
Networking
Wednesday,
19 November
08:00 – 16:00
(8:00 am - 4:00 pm)
Health and Safety checks will be conducted
throughout the day to ensure proper display
Stand
Breakdown
Wednesday,
19 November
After 16:00
(4:00 pm)
Breakdown will not be permitted before
16:00 (4:00 pm)
Health and Safety checks will be conducted
to ensure proper display
InterContinental Istanbul
Asker Ocağı Cad. No:1
Taksim 34435
İstanbul, Turkey
Health and Safety checks will be conducted
throughout the day to ensure proper display
DATE CHECK-LIST & DEADLINE INFORMATION
Item
Deadline Date
Submit To:
Notes
Listing for Event Guide
(Company Bio)
Monday, 20 October
Vicki Briand
See page 7 - 8 for sample
Content Program/Data Traffic Manager
If applicable
vbriand@breakbulk.com
Advertisement (Ad) in
Event Guide
Monday, 20 October
Vicki Briand
See pages 8 - 9 for important
Content Program/Data Traffic Manager specifications
vbriand@breakbulk.com
If applicable
High Res Vector file (EPS) &
Low Res (JPG) required
Company Logo
Vicki Briand
Immediate upon request Content Program/Data Traffic Manager
Please note we require the
vbriand@breakbulk.com
high resolution logo for
marketing purposes
High Res PDF vector format
To accommodate backboard
(96 cm width x 88 cm height)
Stand Image for Stand
Wednesday, 29 October
Ms. Handan Ercin
Project Manager, Elektrooptik
handan@elektrooptik.com.tr
Exhibitor/Sponsor
Complimentary Registration
Friday, 14 November
via registration website
If applicable
Exhibitor/Sponsor
Guest Passes
Friday, 14 November
via registration website
If applicable
Delegate Bag Insert
Wednesday, 12
November
InterContinental Istanbul
Attn: Ms. Slavina Lerga Keçeci,
Banquet and Conference Manager
(hold for Breakbulk Turkey 2014)
Asker Ocağı Cad. No:1
Taksim 34435, İstanbul, Turkey
(If preferred to send an
alternative image to the
company logo)
If applicable & send/deliver to
address on the left
Page 4
This manual is subject to change at the discretion of the event organiser.
EXHIBITION STAND SPECIFICATIONS
According to the Exhibitor/Sponsor Contract previously established, your participation is confirmed in one of the ways listed below.
Please note that all communication must go through Breakbulk Events & Media. Images can be found on the following page.
One (1) stand (2m x 2m = 4sqm) includes:
•
2x2 shell scheme with logoed walling (96 cm width x 88 cm
height)
•
Image/design for logoed walling must be provided to the
stand builder by Wednesday, 29 October 2014 and if not
your company logo will be used
•
Please note that if no high resolution image/design is
submitted by this time, your company logo will be used
•
4sqm carpet
•
Two (2) shelves (see image)
•
One (1) Table
•
Three (3) Chairs
One (1) stand (4m x 4m = 16sqm) includes:
•
4x4 shell scheme with 2 logoed walling (96 cm width x 88 cm
height each)
•
Images/designs for logoed walling must be provided to the
stand builder by Wednesday, 29 October 2014 and if not your
company logo will be used
•
Please note that if no high resolution image/design is submitted
by this time, your company logo will be used
•
16sqm carpet
•
Four (4) shelves (see image)
•
Two (2) Table
•
Six (6) Chairs
Front View:
Front View:
IMPORTANT!
All decoration material and the stand items must be returned in the same conditions that you have received it. Damaged material will be
charged. You are not allowed to paint, drill, glue or stick anything onto the partition of the stand.
Stand: Regulations for Assembly / Terms of Responsibility
•
Breakbulk Events & Media, venue and/or stand builder are not responsible or liable for any delays, costs challenges one might have
and/or theft/damages. Please plan accordingly.
•
Stands will be constructed on Monday, 17 November 2014 throughout the day prior to exhibitor/sponsor arrival.
•
Exhibitors/sponsors can set-up their items on Monday, 17 November 2014 after 15:00 (3:00 pm).
•
Breakbulk reserves the right to limit entry to invited guests and to deny admittance to anyone at any time.
•
Cameras, video and audio equipment are not permitted in function rooms/space at any time without WRITTEN prior show
management approval. This written approval must be with you onsite at all times.
Stand: Damage and Loss
While the Breakbulk organizers take every precaution to protect your property during the event, we are not responsible for any loss or
damage introduced by you or your agents/contractors. Exhibitors/sponsors are especially warned that your exhibits are your sole
responsibility. We strongly advise you not to leave any items unattended on stands. The strongest possible precautions against pilferage
should be taken at all times.
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties.
In addition to this, you should protect your expenditure against abandonment and cancellation or curtailment of the event due to reasons
beyond our control.
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This manual is subject to change at the discretion of the event organiser.
Stand: Electricity / Power
Please note the general regulations for electrical work below:
Basic power supply will be provided for each stand. Each stand per 2m x 2m comes with:
•
One (1) x 220 watt plug
•
All electrical equipment must be PAT tested prior to arrival.
•
No more than two (2) appliances may be fixed to any one (1) switch socket. If more electrical sockets and/or plugs are required, this
must be ordered through the hotel directly.
•
The exhibitor/sponsor is responsible to provide extensions and cables to connect the socket/point to your stand.
•
The standard supply of electrical current available at the venue is single-phase voltage 220 volts.
•
Flashing signs are not permitted.
•
Sequence displays may be used subject to the approval of the organizers.
•
Power supply to stands will be switched off fifteen (15) minutes after the show floor closes on each day.
•
Electricity supplied for unlimited consume.
Stand: Image or Logo
•
It is extremely important that your company send us your company image/design artwork at minimum 72 dpi and high resolution
(EPS format) and low resolution (JPG or similar format) to be printed on to your individual stand sign backdrop.
•
The dimensions of the area this will be placed are 96 cm (width) x 88 cm (height).
•
The deadline is Wednesday, 29 October 2014 to Mira Jones, Event Operations Manager at mjones@breakbulk.com.
•
If a bespoke image/design is not provided by this date, your provided company logo will be placed in this area.
•
Please remember to email your logos to Vicki Briand, Content Program & Data Traffic Manager at vbriand@breakbulk.com.
Stand: Food & Beverage
•
For any F&B ordered to your stand, payment(s) must be handled separately with the InterContinental Istanbul Hotel.
•
Please contact and place any orders no later than Monday, 27 October 2014.
•
All Food or Beverage (F&B) of any kind for a stand must to be reviewed and ordered with and only from the InterContinental Istanbul
Hotel. To do so, please contact:
Ms. Slavina Lerga Keçeci
Banquet and Conference Sales Manager
+90 212 368 4444 (phone)
+90 212 368 4588 (DDI)
slavina.lerga@interconti.com.tr
Stand: Hostesses
•
Any service ordered to your stand, payment(s) must be handled separately with the InterContinental Istanbul Hotel.
•
Please contact for arrangements, no later than Friday, 7 November 2014.
•
If you are in need of hostesses who speak Turkish/ English we recommend you contact the following for more information:
Ms. Slavina Lerga Keçeci
Banquet and Conference Sales Manager
+90 212 368 4444 (phone)
+90 212 368 4588 (DDI)
slavina.lerga@interconti.com.tr
SHIPPING/COURIER DETAILS
Courier Recommendation
Breakbulk Events & Media and/or venue are not responsible or liable for any delays, costs and/or challenges one might have. Please plan
accordingly. If you plan to ship or hand-carry items into/from TURKEY (especially due to customs), we recommend you contact the
following freight forward for advice:
Attn: Ms Danielle Potter
Worldwide Exhibition Specialists (WES) Group
+44 (0) 208 508 2224
(phone)
+44 (0) 208 912 3132
(phone)
+44 (0) 797 453 0768
(mobile)
Danielle@wes-group.com
www.wes-group.com
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Shipping / Hand-Carrying of Goods
It is the exclusive responsibility of Exhibitors and Sponsors to comply with legal requirements in relation to procedures for removal of
goods, equipment, products, utensils, etc. Exhibitor and Sponsors should issue a Commercial Invoice for removal, in the name of the
Exhibitor/Sponsor (Sending Company). Please note that a Commercial Invoice/Packing List is required for customs clearance purposes
when shipping goods in and out of South America. For more information, please contact WES directly via email at Danielle@wesgroup.com or by telephone at +44 (0) 208 508 2224.
•
•
•
•
•
It is your responsibility to arrange shipment of your sponsored items to and from locations. Breakbulk Events & Media or the hotel is
not responsible of any shipments consigned to the Hotel or the Client and in case of any customs clearance issues.
We also cannot guarantee inclusion into the delegate bags (if applicable) if shipments are received after Wednesday, 12 November.
All items MUST be delivered to the Intercontinental Istanbul Hotel by Wednesday, 12 November.
If you would like left over items shipped back to your company, all items must be accompanied with return shipping instructions and
pre-paid shipping labels and custom information.
Please make sure all the following information is addressed properly on all parcels shipped. If duty or custom fees are required upon
signature by the hotel or Breakbulk as the organizer, these will be charged back to your company.
Return of Goods
You, the exhibitor/sponsor, are required for all of these services/costs (if applicable).
PRINTING LOCALLY (BAG INSERTS &/OR HANDOUTS)
•
•
•
•
Saving on shipping & your Return on Investment (ROI)!
Print your bag insert or other print needs (if applicable to your sponsorship) locally in Istanbul!
Please note that if you choose do print locally, you (the client) are responsible for any costs/delivery.
If you want to print your bag insert or other items locally, have it delivered directly to the venue, Breakbulk would like to recommend the
following print company:
Ms. Handan Ercin
Phone: +90 532 426 77 81
handan@elektrooptik.com.tr
•
OR
Ms. Nur Gürsoy
Phone : +90 530 782 84 23
nur@elektrooptik.com.tr
Don’t forget that all items MUST be delivered to the InterContinental Istanbul Hotel by Wednesday, 12 November.
LISTING FOR EVENT GUIDE (COMPANY BIO)
•
•
•
•
•
As part of your sponsorship (if applicable), you are entitled to a company listing in the Event Guide that is distributed to all delegates.
Please follow the format below for your show directory listing.
The brief description on your company should be no longer than 100 words.
It is very important that you send the correct contact information that will be listed in the event guide above your company description.
Please return this information to Vicki Briand, Content Program/Data Traffic Manager at vbriand@breakbulk.com no later than
Monday, 20 October.
Event Guide Company Listing Format:
Company Name
Company Address (Street Number, Street)
City, State/Province, Zip Code, Country
Contact Name
Company Phone #
Company Fax #
Company Email Address
Company Website
Company Description (maximum of 100 words)
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This manual is subject to change at the discretion of the event organiser.
Event Guide Company Listing Example:
Breakbulk Events & Media
th
2 Penn Plaza East, 12 Floor
Newark, NJ 07105 USA
Attn: Jeremy Luski, Vice President of Event Operations & Registration Services
Phone: +1 862 368 9938
www.breakbulk.com
Breakbulk Congresses, Executive Presentations & Exhibitions are the largest international events focused on traditional breakbulk
logistics, heavy-lift transportation and project cargo trade issues. Our Congress provides breakbulk shippers the opportunity to learn
about breakbulk cargo issues and meet with specialized cargo carriers, ports, terminals, freight forwarders, heavy equipment
transportation companies and packers. Join us at one of our highly regarded educational sessions or meet face-to-face with industry
leaders at a networking function or exhibition hall.
Materials received after Monday, 20 October, are not guaranteed to be included in the event guide that is distributed to all Congress
delegates.
EVENT GUIDE ADVERTISING (AD) SPECIFICATIONS
A4 Book Trim @ 210mm x 297mm
Unit Size
Width
Height
Full Page
185mm
267mm
216.35mm
303.35mm
Half Page Horizontal
185mm
136mm
Half Page Horizontal
w/ Bleed
216.35mm
151.68mm
Sides and bottom bleeds
Full Page w/ Bleed
Please keep all live area at least 7.94mm from trim. 3.18mm bleed.
Ad Materials
•
Advertisers are required to submit materials in electronic format (preferably EPS or TIF format).
•
Please indicate bleed requirements, if applicable.
•
NO JPGs are accepted as final ad submission. PDFs accepted only if press quality with fonts embedded.
•
Please include contact information and advertiser name.
•
All ads should be accompanied by a composite proof. Materials submitted that are improperly sized will incur production charges.
•
Materials incorrectly or incompletely submitted may incur delays and possible exclusion from programs.
Media
•
Please send all ad materials to Vicki Briand, Content Program/Data Traffic Manager at vbriand@breakbulk.com.
•
Email your ad file of 5 MB or less and include cover letter with contact information.
•
Please name file with advertiser name and include advertiser in subject box.
•
Post on your company or agency-supported FTP site for pick-up
Electronic Submission
•
When submitting electronic files for your advertisement please follow the specifications listed below under “Applications”.
•
This will allow expedient processing of your ad(s).
•
Please provide proofs for all ads submitted (PDF is acceptable, EPS or TIF is preferable).
•
All submitted ad(s), may be created (if sending native files) using any of the following Macintosh or PC applications:
Applications
•
All CS4 (or earlier versions) suite applications files:
o InDesign: Package all links and fonts if sending native files. If you do not want to send fonts, please have the fonts outlined in
application before packaging.
o Illustrator: Convert all fonts to outline.
o Photoshop: Save as a Photoshop EPS file in version 6 or higher: If ad contains type, select the “Include Vector Data” selection
box in the SAVE AS / EPS OPTIONS dialog box.
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This manual is subject to change at the discretion of the event organiser.
Setting Up Your Page
The document page size must exactly match the final trim size you have selected for the book. For instance, if the ad is to be 6" x 9", then
use 6" x 9" as the electronic page size. Do not set up a 6" x 9" image area on an 8 1/2" x 11" electronic page. If there is no bleed
requirement on your ad, please do not include in the document. Also, please do not include Color Bars and Registration Marks.
Colors, Photo Specs and Line Work
•
PICT and/or RGB mode are not acceptable. NO SPOT COLOR allowed. Make sure all Black is 100% K and not CMYK Black and
set for Overprint.
•
Save all photos in EPS or TIF format.
•
Do not enlarge images over 110% when placing into designing applications.
Make sure the resolution of your graphic file is supplied in the following manner:
•
Color Images
266 dpi to 300 dpi; CMYK mode only; No ICC color profiles
•
B/W Images
600dpi; Gray scale mode
•
Line Art Images
dpi to 2400 dpi; Bitmap mode
72 dpi is not acceptable for any artwork! (i.e., Images created for the web)
Following the above guidelines will help to minimize any problems encountered while processing your files. Files that do not meet the
above specifications may incur production costs and possible program exclusion (due to production delays).
Materials received after Monday, 20 October, are not guaranteed to be included in the event guide that is distributed to all
conference attendees.
HOTEL & SLEEPING ROOM ACCOMODATIONS
Special hotel rates for the Breakbulk Turkey 2014 Congress delegates, exhibitors and sponsors have been arranged between
14 – 20 November 2014! Please note hotel and special rates are based on availability at the Intercontinental Istanbul Hotel.
To book your hotel accommodation(s), please visit our Breakbulk Turkey 2014 Hotel Accommodations page and click on “Reserve a
Room”.
REGISTRATION
All exhibitors and sponsors must register in advance of the conference. Badges can be picked up at the conference. Please visit the event
registration desk in the main hall of the venue during set up times. Badges should be worn at all times and must only be allocated and
used by those registered. These are valid at all times during the event including setup and breakdown. To register, please visit the
Breakbulk Turkey 2014 event website at REGISTER HERE! If you need registration assistance, please contact Ms. Joanna Lenck,
Registration & Customer Service Manager at events@breakbuk.com.
DISABLED FACILITIES & ACCESS
In compliance with the Americans with Disabilities Act (ADA), Breakbulk Events & Media will make all reasonable efforts to
accommodate persons with disabilities at its event (even though this congress is based in Brazil).
Please ensure that you allow adequate and appropriate facilities on your stand for disabled visitors.
EVACUATION PROCEDURES
In the event of an emergency evacuation please follow the instructions of venue and event staff. You will be directed to the assembly point
outside the main building.
SPONSOR MATERIALS & GUIDELINES
Distribution of Promotional Material
The distribution of gifts, samples, leaflets and catalogs will be permitted only within stands, and the Organizer reserves the right to block
such distribution at any time when it may cause bottlenecks or disturbances. For all planned forms of promotional distribution outside
stand areas, the exhibitor/sponsor should confer with the commercial department of the event to find out about options for merchandising
and sponsorship. If distribution of promotional material is granted, you must bring written notice of this approval with you onsite.
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Employment of Minors
If an exhibitor/sponsor needs people under 16 years of age to work during the Event, they should provide a letter of authorization from the
parents, signed by both, with recognized signatures, Xerox copy of RG and CPF of the parents, birth certificate or RG of the minor, as well
as a contract signed by the exhibitor/sponsor and the minor.
Contracting of Stand Personnel
Any and all services contracted by the exhibitor/sponsor should be in accordance with current legislation. For the use of freelancers, these
should be registered with city authorities and the INSS, and a Fiscal Note for the provision of services should be supplied. For contracting
companies, as well as the normal service provision contract, the exhibitor/sponsor should request a statement that the personnel supplied
are accordingly standardized or registered with the company. If these procedures are not carried out, the exhibitor/sponsor will be subject
to a fine by the Regional Labor Office.
Inspection by the Ministry of Labor and the Federal Police
Due to frequent operations by the Ministry of Labor fairs, we are issuing this information with the aim of clarifying some issues and give
guidance to exhibitors/sponsor to avoid difficulties in regards to the documentation of the professionals that will be providing services on
the stands. The Ministry of Labor, with the aim of standardizing differences in the contracting of workers, has carried out actions with
inspection teams in the operational area of the fair, for reasons of guidance and inspection. We remind you that a company contracting
services can be considered as having dual responsibility for their obligations in matters pertaining to employment, and they should
therefore stipulate that their service providers provide proof of being regularized, as a safeguard against any potential claims, in regard to
the contracting of receptionists, waiters, stand security personnel (security guards), cleaners, stand assemblers and employees and
companies providing services to make sure they comply with the legislation in force.
STORAGE
There are no storage facilities at the venue for exhibitors/sponsors. Please ensure that you account for adequate storage facilities within
your exhibition stand space.
VISAS FOR FOREIGNERS
It is recommended to check at the Turkish Embassy, Consulate or Representation in your country regarding the need of visas to come
to Turkey.
Official and diplomatic passport holders traveling on official business must obtain a visa before arriving in Turkey.
If traveling as a tourist, you may purchase a 90-day sticker visa at the port of entry for 20.00 (EURO) cash only at the airport. You can
also get your visa through e-Visa. For more information please visit https://www.evisa.gov.tr/en/.
For Turkey visa information for foreigners, please visit:
http://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa
For Turkey visa fees at border gates, please visit:
http://www.mfa.gov.tr/visa-fees-at-border-gates-for-2010.en.mfa
(please make sure you have EURO cash for on-site payment)
The best source of information about Visas is the Turkish diplomatic representation in your own country; please visit the Republic of
Turkey Ministry of Foreign Affairs website: http://www.mfa.gov.tr/default.en.mfa
For a “Letter of Invitation,” you must be a paid delegate. Once paid, please email events@breakbulk.com for a “Letter of Invitation”
request.
Breakbulk Events & Media looks forward to seeing you in Istanbul, Turkey!
Sincerely,
Jeremy M. Luski
VP, Event Operations & Registration Services
Breakbulk Events & Media
Mira Jones
Event Operations Manager
Breakbulk Events & Media
Vicki Briand
Content Program/Data Traffic Manager
Breakbulk Events & Media
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This manual is subject to change at the discretion of the event organiser.