2013-2014 COACHES COMPLIANCE MANUAL
2013-2014
MISSOURI
STATE
UNIVERSITY
COACHES COMPLIANCE MANUAL
2013-2014
Coaches Compliance Manual
TABLE OF CONTENTS
SECTION 1 – GENERAL INFORMATION
1-1
Office of Athletics Compliance Responsibilities
1-2
Compliance Mission Statement
1-3
Athletic Department Mission Statement
1-4
Phone List
SECTION 2 – CONTACTS/EVALUATIONS
2-1
Recruiting Periods
2-2
Telephone Calls and Logs
2-3
Contact/Evaluations
2-4
Permission to Contact Letter
2-5
Countable Coaches Designation
SECTION 3 – OFFICIAL VISITS
3-1
Official Visit Request Form
3-2
Required Official Visit Letter
3-3
Graduation Rates
3-4
Official Visit Itineraries
3-5
Official Visit Host Instructions
3-6
Prospect Acknowledgements
3-7
Prospect Mileage Reimbursement
3-8
Official Visit Reconciliation Checklists
3-9
Unofficial Visit Log
SECTION 4 – NATIONAL LETTER OF INTENT
4-1
Signing Dates
4-2
National Letter of Intent
4-3
Financial Aid Contract Requests
SECTION 5 – ELIGIBILITY
5-1
Transfer Worksheets
5-2
NCAA – Team Rosters
5-3
Certified to Practice and Compete Reports
5-4
Participation Reports
SECTION 6 – FINANCIAL AID
6-1
Squad Lists
SECTION 7 – TEAM INFORMATION
7-1
NCAA International Student-Athlete Questionnaire
7-2
7-3
7-4
7-5
7-6
7-7
7-8
Declaration of Playing Season
Monthly Play/Practice Log
Change of Status Form
Occasional Meal Form
Team Travel Restrictions
Outside Competition
Promotional & Fund-Raising Activities
SECTION 8 – CAMPS/CLINICS & LOCAL SPORTS CLUES
8-1
Camp/Clinic Packet
8-2
Local Sports Club
8-3
Outside Income Form
SECTION 9 – REPORTING VIOLATIONS
9-1
Procedures for Reporting a Violation
GENERAL INFORMATION
OFFICE OF ATHLETICS COMPLIANCE RESPONSIBILITIES
Kyle Yates – Associate Athletics Director for Compliance
kyleyates@missouristate.edu
Office: 417-836-4377 Cell: 417-353-8300 Fax: 417-836-8532
*Oversees all day-to-day operations for Compliance
*Enforcement
*Publications
*Compliance Education with Coaches, Student-Athletes, Boosters, and Athletics Department Staff
*Eligibility Issues/Clearinghouse issues
*Transfer Issues
*High School Transcript Evaluations
*Official Visit Approvals/Addition of prospects to IRL
*Camps & Clinics
*Student-Athlete Employment
*Donation Requests/Student-Athlete Appearances
*E-Newsletters – (Student-athletes, Coaches, Athletics Department Staff)
*Agents
*Financial Aid Issues
*Recruiting Monitoring (Official Visits, Unofficial Visits and Telephone Logs)
*Roster Management – Add/Drop to rosters
*Financial Aid Contracts & National Letter of Intents
*Special Assistance Fund/Student-Athlete Opportunity Fund
*Playing and Practice Seasons (Practice Logs)
*Awards
*Compliance Website
Joan Newman – Administrative Assistant for Compliance
joannewman@missouristate.edu
Office: 417-836-6829
*Office Management
*Additions/Deletions of prospects on Clearinghouse IRL
*Roster Management – Add/Drop to rosters
*Expense Forms, Purchase Orders, etc.
*Liaison to Financial Services, Facilities, etc.
Fax: 471-836-8445
GENERAL INFORMATION
OFFICE OF ATHLETICS COMPLIANCE MISSION STATEMENT
The Office of Athletics Compliance coordinates and functions within the scope of the University’s compliance
efforts and acts as a resource center to coordinate, monitor and verify compliance with all NCAA requirements
and to educate various constituencies of the University and the athletics community regarding NCAA
regulations. In addition, the Office of Athletics Compliance provides educational programming and support to
ensure all individuals involved with the athletics program fully understand the University’s compliance
expectations. It is the responsibility of the Office of Athletics Compliance to ensure the demands of the NCAA
and the University’s compliance efforts are properly supported.
COMPLIANCE POLICY STATEMENT
Missouri State University is committed to the principle of institutional control in operating its athletics
program in a manner that is consistent with the letter and the spirit of the NCAA, Conference and University
rules and regulations. The University’s commitment is to maintain control of its athletics programs through
responsible administrators, faculty and outside constituents to educate coaches, staff, student-athletes and
other individuals involved with the athletics program in their institutional responsibilities under the rules. As
well as to develop operating systems within the athletics department and the University which provide
guidance in how to work within the rules and to discover and report any violations which may occur.
MSU ATHLETIC DEPARTMENT ABRIDDGED MISSION STATEMENT
Missouri State University (MSU) is committed to an intercollegiate athletics program that complements the
mission of the University and operates in accordance with the principles and regulations of the National
Collegiate Athletic Association (NCAA). As a member of various athletics conferences, Missouri State
University is committed to academic and athletics excellence, sound fiscal management practices,
enhancement of the physical and educational welfare of student-athletes, equal opportunity, character
development, principles of amateurism, as well as the fundamental values of sportsmanship, civility and the
common virtue of good citizenship.
The Department of Intercollegiate Athletics:
*
Focuses on the well-being of the student-athlete
*
Provides Division IA programs for men and women in which the participants have a successful
competitive experience
*
Supports a meaningful academic experience leading to graduation
*
Develops support for the university among its many constituents
*
Is committed to the philosophy and principles of the NCAA, the Missouri Valley Conference and the
University
*
Is committed to providing equitable opportunities for all student-athletes and athletic department
personnel, including women and minorities
GENERAL INFORMATION
ADMINISTRATION PHONE NUMBERS
Office
Kyle Moats, Athletics Director
Brenda Espy
Casey Hunt, Senior Assoc. Athletics Director, SWA
Helen McDowell
Kyle Yates, Assoc. Athletics Director-Compliance
Joan Newman
Monica Jones, Assistant Athletics Director for Academics
Deborah Dishman, Asst. Athletics Director for Business
836-5244
836-5244
836-4376
836-5246
836-4377
836-6829
836-5409
836-4103
Kevin Greim, External Relations/Bears Fund
Julie Wright
Rick Kindhart, Asst. AD for Ath. Communications
Jim Penkalski, Director, Athletic Training
Jim Hutter, Faculty Athletic Representative
836-4143
836-4143
836-5402
836-5461
836-5096
______________________________________________________________________________
Baseball – Keith Guttin
M Basketball – Paul Lusk
W Basketball – Kellie Harper
Field Hockey – Gabby Gomez
Football – Terry Allen
M Golf – Neal Stafford
W Golf – Kevin Kane
M Soccer – Jon Leamy
W Soccer – Rob Brewer
Softball – Holly Hesse
W/M Swimming – Dave Collins
W Track – Ron Boyce
Volleyball – Melissa Stokes
836-4497
836-4471
836-4136
836-6968
836-5343
836-4863
836-4138
836-5243
836-6654
836-6912
836-5466
836-4717
836-8375
PHONE CALLS/CONTACTS/EVALUATIONS
Recruiting Periods
Contact Period: NCAA Bylaw 13.02.5.1
A contact period is that period of time when it is permissible for authorized athletics department staff members to make
in-person, off-campus recruiting contacts and evaluations.
Contact: NCAA Bylaw 13.02.4
A contact is any face-to-face encounter between a prospect or the prospect’s parents, relatives or legal guardian(s) and
an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a
greeting. Any such face-to-face encounter that is prearranged or that takes place on the grounds of the prospect’s
educational institution or at the site of organized competition or practice involving the prospect or the prospect’s high
school, preparatory school, two-year college or all-star team shall be considered a contact, regardless of the
conversation that occurs. In-person, off-campus only on or after July 1 of Junior year except for men’s basketball. In
men’s basketball, off campus recruiting contacts shall not be made with an individual before the opening day of his
junior year in high school.
Evaluation Period: NCAA Bylaw 13.02.5.2
An evaluation period is that period of time when it is permissible for authorized athletics department staff members to
be involved in off-campus activities designed to assess the academic qualifications and playing ability of prospects. No
in-person, off-campus recruiting contacts shall be made with the prospect during an evaluation period.
Evaluation: NCAA Bylaw 13.02.7
Any off-campus activity designed to assess the academic qualifications or athletics ability of a prospect, including any
visit to a prospect’s educational institution (during which no contact occurs) or the observation of a prospect
participating in any practice or competition at any site off campus activity used to assess academic qualifications or
athletic ability.
Recruiting Period – Men’s Basketball: 13.02.5.3
In Men’s Basketball, a recruiting period of time when it is permissible for authorized athletics department staff members
to make in-person, off campus recruiting contacts and evaluations.
Quiet Period: NCAA Bylaw 13.02.5.4
A Quiet period is that period of time when it is permissible to make in-person recruiting contacts only on the member
institution’s campus. No in-person, off-campus recruiting contacts or evaluations may be made during the quiet period.
Dead Period: NCAA Bylaw 13.02.5.5
A dead period is that period of time when it is not permissible to make in-person recruiting contacts or evaluations on or
off the member institution’s campus or to permit official or unofficial visits by prospects to the institution’s campus. The
provision of complimentary admissions to a prospect during a dead period is prohibited, except as provided by Bylaw
13.7.2.5 for a prospect that visits an institution as part of a group. During such a dead period, a coaching staff member
may not serve as a speaker at or attend a meeting or banquet at which prospects are in attendance, except as provided
in Bylaw 13.1.8.1, and may not visit the prospects’ educational institutions. It remains permissible, however, for an
institutional staff member to write or telephone prospects during such a dead period.
TELEPHONE CALLS & LOGS
Sophomore
Year
Football
NO CALLS
Junior
Year
Senior
Year
1 phone call from April 1 phone call per week after
15 through May 31
September 1 outside a contact
period.
Unlimited phone calls during a
CONTACT Period
Men’s
Basketball
Unlimited
Unlimited
starting June 15
after completion
of the
Sophomore year
Women’s
Basketball
NO CALLS
Unlimited
1 phone call in April on Prior to the senior year:
or after the Thursday
1 phone call from June 1-20
after the conclusion of 1 phone call from June 21-30
Final Four
3 phone calls during the month of
1 phone call during the July, with no more than 1 phone call
month of May
per week (no communication during
July Evaluation Periods)
1 call per week thereafter outside a
contact period;
Unlimited during CONTACT Period
Baseball,
WCC/W. Track,
Softball, and
Volleyball
NO CALLS
All other Sports
NO CALLS
NO CALLS
1 phone call per week starting July 1
prior to Senior year outside a contact
period
Unlimited During CONTACT Period
NO CALLS
1 phone call per week starting July 1
prior to Senior year
Exceptions (unlimited calls):
5 days before Official Visit, on the day of the coaches off-campus contact with prospect, and on the initial
signing date of the N.L.I. and the 2 days immediately following the initial signing date.
Football - May have unlimited call for the 48 hours prior and after the initial signing date of the NLI.
2013-2014 DUE DATES FOR TELEPHONE LOGS
(Any logs turned in after the indicated dates will be considered LATE!)
Aug. Nov. Feb. May -
Sep. 6
Dec. 2
Mar. 3
June 2
Sep. - Oct. 4
Dec. - Jan. 6
Mar. - Apr. 7
June - July 7
Oct. - Nov. 4
Jan. - Feb. 3
Apr. - May 5
July - Aug. 4
***Note: If you are in an “Unlimited” time for the week, then please
just list the recruit’s name, phone number, and whether or not they are
a senior or junior on the form below. You do not have to list every
single time you place a call to them.
Weekly Summary of Telephone Calls
Please submit a copy to the Office of Athletics Compliance on a monthly basis.
Sport:
Coach:
Week of:
General Rule: Once per Week (Sunday – Saturday)
NOTE Exceptions: 1) 5 days prior to an official visit, 2) Initial Date of signing NLI & 2 days immediately following, 3) subsequent to the day on
which PSA signs the NLI, or 4) The day of an off-campus, in person contact.
Date/Time/Length of Call
Name of Prospect
Phone #
HS (Jr. or
Sr.) or
College
Prospect
Call Made
By/Calls made
from: O-Office,
H-Home, C-Cell
Circle “Spoke with = SW” OR
“left message=LM”
Exception
# (if
applicable)
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
SW: PSA or Parent (Recruiting) / LM
“I have reported all phone calls with prospects or their parents during the time period indicated. I affirm that I have complied with all NCAA, conference and MSU rules in
my recruitment of these prospects.”
_______________________________________________
Signature of Coach
_________________
Date
CONTACTS & EVALUATIONS
ALL CONTACT/EVALUATION LOGS MUST BE TURNED IN ON A MONTHLY BASIS TO THE OFFICE OF ATHLETICS COMPLIANCE
Football:
Contacts:
* 6 in-person, off-campus recruiting contacts per prospect
* No more than 1 per week during a contact period
* Can visit a prospect’s school once per week during a contact period with the prior approval of a school
administrator
Evaluations:
* No more than 3 evaluations per year
* Not more than 1 evaluation may be used during the fall and not more than 2 may be used during the April
15 through May 31 evaluation period
Basketball:
WOMEN’S BASKETBALL:
* A total of 7 recruiting opportunities per prospect, including no more than 3 in-person, off-campus contacts,
during the prospect’s senior year
*Limited to 100 recruiting person days during the academic year contact & evaluation periods.
* Practice/Competition Site Restrictions
* All communication with prospect prohibited during July evaluation period (unless they’ve signed an NLI)
* Observing a tournament on consecutive days during a week is counted as a single visit
* Evaluations at non-scholastic events and non-institutional camps or clinics that occur on a Division 1 Campus
are prohibited.
MEN’S BASKETBALL:
* A total of 7 recruiting opportunities (contacts & evaluations combined) per prospect.
* Limited to 130 recruiting person days during the academic year contact & evaluation periods
* Practice/Competition Site Restrictions
* Observing a tournament on consecutive days during a week is counted as a single visit
All Other Sports:
* 7 recruiting opportunities per prospect, including no more than 3 off-campus contacts during a prospect’s
senior year
* A school administrator’s approval required prior to visiting a prospect’s school while classes are in session, or
prior to any contact with a prospect at the prospect’s school.
NO INSTITUTION shall make contact with a student-athlete of another NCAA or NAIA
4-year collegiate institution without first obtaining written permission of the first
institution’s Athletic Director regardless of who makes the initial contact.
Monthly Summary of Contacts and Evaluations
Please submit a copy to the Office of Athletics Compliance on a monthly basis.
Sport:
Name of the
Prospect or Parent
Coach:
Contact (C),
Evaluation (E)
Date
Month:
Type of Period:
Contact = C;
Evaluation = E
Persons Present
(contacts only)
City, State
Site
Approved by
(school-site
contacts only)
“I have reported all contacts and evaluations with prospects or their parents during the time period indicated. I affirm that I have complied with all NCAA, conference and
MSU rules in my recruitment of these prospects.”
_______________________________________________
Signature of Coach
_________________
Date
FOUR-YEAR COLLEGE PROSPECTS
If at any time you become interested in a four-year college prospect
Or
They contact you,
It is not permissible to speak with them
Unless a “Permission to Contact” letter is on file in the Office of Athletics Compliance
When another University grants “Permission to Contact”
When the Office of Athletics Compliance receives a “Permission to Contact” letter granting Missouri
State University permission to contact a four-year college prospect, an email is sent to the sport
specific coach alerting them of the permission.
If the coach receives the “Permission to Contact” directly, then it is the coach’s responsibility to
forward a copy to the Office of Athletics Compliance prior to making any contacts with the four-year
prospect.
When a MSU Coach wants “Permission to Contact”
If a MSU coach would like to contact a four-year prospect, they must request the Office of Athletics
Compliance to send a “Permission to Contact” letter to the other institution.
Upon receiving approval/denial from the institution, the information is forwarded to the Coach by the
Office of Athletics Compliance.
COUNTABLE COACH DESIGNATION
NCAA Bylaw 11.7 places limitations on the number of coaches we can employ and the specific duties
they can perform. Because we are required to officially designate our current coaches, the Countable
Coaches Designation form must be completed and returned to the Office of Athletics Compliance at
the start of each academic year. Should this list change during the academic year, the Office of
Athletics Compliance must be notified immediately.
Reminder: All volunteer coaches and Directors of Operations must take the NCAA Coaches
Certification Exam, even though they are NOT permitted to recruit off-campus.
STAFF CERTIFICATION
Year: ___________
SPORT:
Please list your staff for the _______ academic year. (Please Print/Type Names)
HEAD COACH*
_______________________
ASSISTANT COACH(s)*
1. _________________ 2. _________________ 3. _________________
4. _________________ 5. _________________ 6. _________________
7. _________________ 8. _________________ 9. _________________
10. _________________
DIRECTOR OF OPERATIONS
1. _________________ 2. _________________
ADMINISTRATIVE ASSIST.
1. _________________
UNDERGRAD STUDENT ASST.
1. _________________
VOLUNTEER ASSIST.
1. _________________
MANAGERS
___________________________________________________________
OUTSIDE CONSULTANT(s)
1. _________________
2. _________________
* Must pass the NCAA Coaching Certification Exam.
COUNTABLE COACH: An athletics department staff member must count against coaching limits as soon as the individual
participates (in any manner) in the coaching of the intercollegiate team in practice, games or organized activities directly related to
that sport, including any organized staff activity directly related to the sport.
VOLUNTEER COACH: Any coach who does not receive compensation or remuneration from the institution’s athletics department
or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the
institution’s athletics program (e.g., booster club, athletics foundation association). The individual is prohibited from contacting and
evaluating prospective student-athletes off campus or from scouting opponent’s off-campus. The individual may receive a maximum
of two complimentary tickets to home athletics contests in the coach’s sport.
UNDERGRADUATE ASSISTANTS: Any coach who is an undergraduate student-athlete who has exhausted his/her eligibility in
the sport or has become injured to the point that he/she is unable to practice or compete ever again, and who meets the following
criteria: is enrolled at the institution at which he/she participated in intercollegiate athletics; is participating as a student-coach within
the five-year eligibility period; is completing the requirements for his/her baccalaureate degree; is a full-time student, unless during
his/her final semester of baccalaureate program; is receiving no compensation or remuneration from the institution other than the
financial aid that could be received as a student-athlete and expenses incurred on road trips that are received by individual team
members; and is not involved in contacting and evaluating prospective student-athletes off campus or scouting opponents off campus.
(Unlimited)
USE OF OUTSIDE CONSULTANTS: An institution may use or arrange for a temporary consultant to provide in-service training
for the coaching staff, but no interaction with student-athletes is permitted unless the individual is counted against the applicable
coaching limits.
X
He a d C oa ch
PLEASE RETURN TO KYLE YATES BY September 1
Make one copy and keep it in your files. Staff Certification must be kept up to date when any of your staff changes. Send any updates
to the Office of Athletics Compliance immediately.
11.7. 3 Championship Subdivision Football
There shall be a limit of 11 coaches of any type who may be employed by an institution in championship subdivision football.
(Revised: 1/10/91 effective 8/1/92, Revised: 1/16/93, 1/9/96, 1/12/04 effective 8/1/04, 12/15/06)
11.7.4 Contact and Evaluation of Prospects Off Campus
There shall be a limit on the number of coaches who may be employed by an institution and who may contact or evaluate prospective
student-athletes off campus at any one time in each sport, as follows: (Revised: 1/10/91 effective 8/1/92, Revised: 1/9/96 effective
8/1/96, 1/12/04 effective 8/1/12, 8/11/11)
Limit on Limit on Off-Campus Recruiters At Any
Number of
One Time
Coaches
Baseball #
3
Basketball, Men*#
4
Basketball, Women#
4
Field Hockey #
3
Football (FCS)
11
Golf, Men #
2
Golf, Women #
2
Soccer, Men #
3
Soccer, Women #
3
Softball, Women #
3
Swimming and Diving, Men* #
3
Swimming and Diving, Women*#
3
Cross Country/Track and Field, Women #
3
Volleyball, Women #
3
2
3
3
2
7
2
2
2
2
2
2
2
2
2
* An institution that conducts men’s and women’s swimming and diving programs may employ either one restricted coach each for
both men’s and women’s swimming and diving or, in lieu of two restricted coaches, one head or assistant coach (with no limitations
on earnings per Bylaw 11.01.2) to coach both men and women divers.
* For an institution that conducts men’s and women’s swimming and diving programs and employs one head or assistant coach for
men and women divers in lieu of two restricted coaches, the diving coach may contact or evaluate prospects off campus in addition to
the two men’s and two women’s coaches.
# It is permissible for a coach to leave campus to engage in off-campus contact or evaluation before another coach who is off-campus
actually returns to campus, provided the total number of coaches recruiting on behalf of the institution at any time do not exceed the
permissible number.
* Men’s Basketball – There is a limit of three institutional coaching staff members who may contact or evaluate prospects off-campus
at the same time, both during the academic year and during the July evaluation period.
OFFICIAL VISIT REQUEST FORM
Checklist for an Official Visit Request Form
___
Official Visit Request Form: Completed by any coach who arranged the visit
___
High School or College transcript received
___
PSAT/SAT/PACT or ACT scores have been received
___ Request Form Submitted to the Office of Athletics Compliance no later than 2 weeks
prior to visit
___ Verified and approved by the Office of Athletics Compliance
___ Prospect is registered with the NCAA Eligibility Center and is on our IRL
NOTES:
* Be aware that Missouri State University may only pay for one campus visit per prospect
* Test scores must come from tests taken on a national date under national conditions
* Score must be presented in writing through a high school academic transcript (official or unofficial) or a
testing agency document
* A separate Official Visit Request form must be completed for each prospect
* Missouri State University MAY NOT provide an expense paid visit to a prospect that has NOT presented a
PSAT, SAT, PACT, or ACT test score taken on a national testing date under national testing conditions
and presented a high school or college academic transcript
* The prospect MUST be registered with the NCAA Eligibility Center (formerly the Clearinghouse) and must
also be placed on our IRL prior to approval for the official visit
For recruiting purposes, you should keep a copy
of the Official Visit Letter in the prospect’s file
or in one central location where all
Official Visit paperwork is kept
OFFICIAL VISIT PRE-APPROVAL & SUMMARY FORM
Submitted By:
_________________
Date:_____________
Please List the true 48 Hours of the visit. ARRIVAL: ___________________
DEPARTURE: ____________________
Semester/Year Seeking enrollment at MSU: __________________________
Possible Major: ___________________
Name of Prospect:____________________________________ DOB:
SSN:______________ Sport: ____________________
Home Address: ___________________________________________________ Home Phone #: ___________________
city
state
zip
COACHES - COMPLETE THIS SECTION BEFORE YOU SUBMIT IT FOR APPROVAL
ALL OF THE FOLLOWING MUST BE COMPLETED PRIOR TO AN EXPENSE-PAID VISIT
This includes all freshman and transfer students
_______Date the List of NCAA Banned Substances Sent (or web address provided) to PSA
Date the Graduation rate and GSR report sent to PSA
PSA applied to Elig. Center (Clearinghouse)
PSA is listed on your sport's IRL with the Elig. Center
HS /Transfer transcript(s) is on file in Compliance Office
Test score is on file in the Compliance Office
If test score is not from a national testing date, is documentation of a learning disability on file with the NCAA Elig.
Center/Compliance Office?
HIGH SCHOOL SENIOR
School Attending:_________________________ Address: _____________________________________________________
city
state
zip
Core GPA: ______________
SAT Score (Math and Eng. Only):__________________ ACT Score (Sum):______________
TRANSFER
School Attending: _________________________Address: _______________________________________________
city
state
zip
International S-A?
yes no
Date of High School Graduation (mo/yr): ____________________
Type of Transfer: (circle one)
Scheduled to receive degree?
o 4-2-4 o 2-4 o 4-4*
Yes No If yes, when?
Divison I-A, I-AA, II, III? ___________
Degree? AA AS AGS
Is the degree required? Yes No
Is the above student-athlete a: (circle one) Qualifier
Non-Qualifier
*Has an Athletic Transfer Release Form been sent to his/her current institution requesting permission to contact this studentathlete and to gather information regarding eligibility status? YES (please attach form) NO Not Applicable
Eligibility used including this year: _______________________ Years of eligibility remaining:______________________
Attach copies of the student-athlete's transcripts including current and/or final semester enrolled.
PartFull
2
4
Term/Yr
Academic Institution
Time
Time
Yr
Yr Practiced
(i.e. Fall '02)
Competed
Received
Aid
MUST BE FILED IN THE COMPLIANCE OFFICE, FORSYTHE 243, C/O KYLE YATES, ASST. AD - COMPLIANCE
Visit Approved (Yes/No) - May be approved by: Kyle Yates or Casey Comoroski
Approved By:_____________________________
Date:________________
REQUIRED OFFICIAL VISIT LETTER
Checklist for an Official Visit Letter & MSU Official Visit Policies
Every prospect making an Official Visit to Missouri State University’s campus will receive a letter from the
Office of Athletics Compliance when they arrive on campus indicating the following:
Official Visit Letter from Compliance
____ Letter provides online link for NCAA Website for
List of Banned Substances
Missouri State University Graduation Rates
Length of Visit
Indication that visit to MSU is one of a maximum of 5 paid visits
Missouri State University On-Campus Official Visit Policies
____ Part of the MSU Official/Unofficial Visit Policy that is mandated by the NCAA
____ MSU Official Visit Policies outlines to prospect prior to visit. Must be provided with the REQUIRED
Compliance letter to the prospect prior to the visit.
NOTES:
The following is the required letter from Compliance. Copies will be provided with your Official Visit
packet for each prospect.
Coaches can send their own Official Visit letters, however, the Compliance letter and corresponding
documents are a requirement and must be sent to each prospect.
For recruiting purposes, you should keep a copy
of the Official Visit Letter in the prospect’s file
or in one central location where all
Official Visit paperwork is kept
Dear Prospect and Parents:
The Missouri State University Athletics Department and coaching staff are pleased you have decided to accept our
invitation for an official visit to Missouri State University. We are committed to recruiting with the highest standards
and in an effort to ensure that your visit is beneficial and productive, the MSU Athletics Department has established
some guidelines for your visit.
Please read the enclosed Official On-Campus Recruiting Visit Policy. Upon acceptance of these guidelines and your
arrival on campus, you will be asked to sign a Prospect Acknowledgement form which will be provided to you by our
coaching staff.
The letter is also to notify you that your visit will be no more than 48-hours in duration. Missouri State University is
financing either partially or in whole your visit to our campus. Please remember that you are only allowed five official
visits in total.
The NCAA requires that we provide you with the website address for the NCAA List of Banned Substances
(http://www.missouristate.edu/assets/AthCompliance/banned_drugs_list_2013-14.pdf). This allows you to become
informed about the risks of nutritional supplements prior to your college enrollment. In addition we would also like to
direct your attention to a compilation of our graduation data provided in this packet.
I wish you the best on your official visit to Bears Country! If you have any questions feel free to contact the Office of
Athletics Compliance at 417-836-6829.
Sincerely,
Kyle Yates
Associate Athletics Director for Compliance
Enclosures:
Official On-Campus Recruiting Visit Policy
Graduation Data
Administering Guidelines for Official Visits
Recruiting Philosophy
Missouri State University is committed to following the guiding principles for official visits consistent with NCAA,
conference and institutional rules and regulations. The commitment extends to the recruiting policies and procedures of
the athletics department for prospective student-athletes. The athletics department, university, coach, staff and studentathletes will make every effort to promote the academic and athletic missions of the institution during a campus visit.
Institutional control is the top priority for Missouri State in regard to all aspects of our intercollegiate athletics programs.
The recruiting philosophy is to provide a mutual exploration by the prospective student-athlete and institutional personnel
to determine whether the institution and the prospective student-athlete are a good fit for each other. While the focus of a
visit often is highlighted by athletics factors, the overall premise for the campus visit must be that the prospective studentathlete is making a decision about where to pursue his or her athletic and academic future.
Student-athletes who serve as a student host must understand that they are an official representative of the Department of
Athletics and Missouri State University. Therefore, appropriate conduct is expected at all times.
Philosophy
Official on-campus recruiting visits provide an opportunity for prospective student-athletes to view the campus and
surrounding community, review academic programs and services, tour athletics facilities, and meet faculty,
administrators, admissions department staff, athletics department staff, coaches, students and student-athletes. The
official on-campus visit also provides coaches and current student-athletes the opportunity to become acquainted with
prospective student-athletes. The MSU Athletics Department Official On-Campus Recruiting Visit Policy facilitates the
positive accomplishment of these opportunities.
Development of Policy
The institution formed a committee as a result of the adoption of NCAA legislation in the summer of 2004. The
committee consisted of coaches, administrators and faculty.
Academic Component
All official visits will include a significant educational component, including but not limited to academic advisors,
attendance at classes, and a review of the university’s academic expectations. The actual time spent on the educational
component maybe dictated by the actual total time of the campus visit. All student-athletes who visit Missouri State will
receive written materials outlining the institution’s commitment to academics and support services available to all studentathletes.
Monitoring of Official Visits
The Intercollegiate Athletics Department shall take the following steps in administering and monitoring official visits by
prospective student-athletes to Missouri State University.
1. Missouri State University guidelines for prospective student-athletes and their student hosts will be incorporated
into the student-athlete handbook and the NCAA rules compliance manual. In addition, meetings with each team
will be conducted each year to review the student-host responsibilities. A brief overview will be conducted
during each student-athlete orientation session.
2. The guidelines will be provided to and discussed with all student-athletes during the orientation/certification
meeting that is required for all student-athletes. In addition, guidelines will be reviewed with coaches at the rules
compliance meeting each August.
3. Prior to hosting recruits, the student-athlete host will review the guidelines with the head coach and/or compliance
officer and address any questions at that time. Each student-athlete host and coach will affirm by signature his/her
understanding of the guidelines.
4. Each student host will be asked to reaffirm their understanding off all guidelines when they sign for student host
monies. The signed guidelines form and the student-athlete host form must be submitted to the Office of
Athletics Compliance at the conclusion of the official visit.
5. Prospective student-athletes will be provided with a copy of the guidelines upon their arrival on campus for an
official visit. The prospective student-athlete will be required to read, understand and sign the guideline form.
General Principles Guiding Campus Visits to Missouri State University
NCAA regulations permit an institution to finance one official visit for a prospective student-athlete. The
Associate AD for Compliance and the Head Coach will oversee the visit to insure adherence to applicable
rules and regulations.
NCAA legislation requires that an institution maintain written records for paid visits in all sports. The
Associate AD for Compliance will maintain records for each official visit.
Reimbursement for legitimate expenses associated with the official visit of a prospective student-athlete to
MSU is allowable if the visit is approved in advance, and if such expenses are in compliance with NCAA
and university rules and regulations.
Transportation, Meals, Lodging and Entertainment
Specific allowable expenses for transportation, meals, lodging and entertainment are as follows:
1. Actual round-trip transportation expenses by direct route from the prospect’s home or school to the
university by:
a. Tourist or coach class airfare or commercial carrier; no private aircraft may be used;
b. Personal car mileage as determined by the university rate allowance.
2. Transportation to and from the nearest airport to the university. During the visit to campus, a prospect
may be transported in an institutional vehicle normally used for transportation.
3. On campus meal costs for a prospect, his/her parents/legal guardians, and spouse. Siblings are not
allowed.
4. Accommodations for lodging in an on campus facility or in a local hotel/motel at a standard scale
comparable with that of normal student life and only within the 30-mile radius of the campus. Lodging
may not include special accommodations of any kind (i.e. Jacuzzis, suites, etc).
5. Entertainment may be provided only to the prospect and the prospect’s parents/legal guardians or spouse
and must take place within 30 miles of the campus.
6. Excessive entertainment is not permitted. Cash and the use of an automobile cannot be provided to the
prospect.
7. A student host(s) can be given complimentary ticket to accompany a prospect to an athletics event.
Tickets must be issued through a pass list. No hard tickets may be issued.
8. A maximum of three (3) complimentary tickets to an athletics event on campus may be provided to a
prospect. Tickets must be issued through a pass list and issued on an individual game basis.
9. The prospect, parents or legal guardians may not be provided any souvenirs, such as shirts, photographs,
jerseys, etc.
10. The visit cannot include any personalize recruiting aides (personalized jerseys, scoreboard presentations)
and cannot include any game day simulations.
Missouri State University
Student Host Receipt / Instructions
Student Host_______________________________
(print)
Prospect: _________________________________
Prospect: _________________________________
Sport: __________________________
Official Visit Date: _________________
Official Visit Date: _________________
As a student host you serve as an ambassador for our university athletics teams. Your actions should reflect positively on
the athletics department of Missouri State University. You have a responsibility to understand and abide by NCAA
Bylaw 13.6.7.5 and institutional regulations. Please carefully read the following rules.
1. You must be enrolled full-time and eligible for athletics competition at Missouri State.
2. The State of Missouri does not allow the consumption of alcohol for any individual under the age of 21. It is the
student host’s responsibility to discourage such use and report any violations to the coach. A coach may impose
a curfew based upon the schedule of the prospect during his/her visit to campus.
3. The use of illegal drugs and any involvement in gambling/gaming activities are strictly prohibited during an
official visit to Missouri State.
4. Missouri State prohibits the use of strippers or gentleman’s clubs or the equivalent during an official visit.
5. Missouri State will not tolerate sexual harassment by anyone associated with its athletics teams including
prospective student-athletes.
6. Several student-athletes may host a prospect, but only one student-athlete host may be provided a free meal if
restaurant facilities are utilized.
7. Monies may be provided to cover entertainment expenses for both the student host and the prospect. These
monies may not be used to purchase alcohol or drugs.
8. No cash may be given to the prospect or anyone else.
9. You may not provide the prospect with gifts of any value (i.e. souvenirs or clothing).
10. You may not use vehicles provided or arranged by any institutional staff member or booster. Do not allow a
prospect to use your vehicle. A coach can provide you and the prospect with a ride during the official visit.
11. You may not transport the prospect, or anyone who accompanies the prospect on his/her visit more than 30 miles
from campus.
12. You should not allow recruiting conversations to occur off campus between a prospect and a booster. If contact is
made inadvertently, only an exchange of a greeting is permissible.
13. A prospect may participate in physical workouts or other recreational activities, provided such activities are not
organized or observed by the coaching staff and not designated to test the athletic abilities of the prospect.
14. You may receive a complimentary ticket (no hard ticket) when accompanying a prospect to a campus athletics
event.
I certify that I have read and understand the above guidelines and hereby acknowledge the receipt of $___________ for
the purpose of hosting the above named prospect(s). I understand that it is my responsibility to adhere to NCAA,
Conference and Missouri State rules and regulations.
_________________________________________
Student Host Signature
_________________________
Date
_________________________________________
Head Coach’s Signature
_________________________
Date
IDEAS FOR ENTERTAINTING PROSPECTS ON OFFICIAL VISITS
Movies
Shopping at the Mall
Catch Phrase / Games
Play station / Nintendo competitions
Bowling
Attending local events on campus or within the Springfield Area (i.e. theater, games)
Playing cards
Playing board games
Video Rentals
Various Activities through Student Activities (Comedy Night, Movie Night, Lectures, etc.)
{Date}
{Prospective Student-Athlete Name}
{Address}
{City, State, Zip}
Dear {Prospective Student-Athlete},
We are very pleased you have chosen to make an official visit to Missouri State University on {date} to
evaluate our academic and athletics program. It is an honor for us to have you as our guest and we want to do
everything we can to make your visit a positive and memorable experience.
We are looking forward to showing you our campus and the opportunity to meet the people involved with our
program. We are permitted to provide you and your parents (or legal guardian(s)) with lodging and meals.
Further, we may provide you three complimentary admissions to home athletics contests. Please note however,
that NCAA rules indicate that we cannot pay for any incidental hotel charges (e.g., long distance phone charges,
movies). In addition, NCAA rules require that we inform you that your visit to campus may not exceed 48
hours from the time of your arrival on campus to the time of your departure from campus.
Attached is a document that will provide you with some NCAA and MSU rules and regulations you should be
aware of in order to avoid any action that may jeopardize your eligibility.
Again, we are excited about your decision to visit the MSU campus and look forward to it with great
anticipation.
Sincerely,
{Coach’s Name}
{Title}
Example Itinerary
Missouri State University <Sport>
<NAME>
Official Visit
Friday October 29th-Sunday October 31st
Friday, October 29th
1:50pm
2:30pm
4:15pm
5:00pm
5:15pm
7:00pm
9:00pm
Arrive at Springfield/Branson Regional Airport
American Flt #3940~ Coach pick up
Arrive HSC for Lady Bear / Bears Practice
Parent/Legal Guardian(s) check-in at University Plaza; <PSA name> with <Host> to Dorm
Coach pick up PSA/Parent/Legal Guardian(s) for Dinner
Dinner at Cheddars
Athletics Event
<PSA name> with team to movie/bowling
Saturday, October 30th
9:30am
11:00am
11:00am
12:00pm
1:00pm
3:00pm
4:00pm
4:50pm
5:00pm
6:30pm
9:45pm
10:30pm
Breakfast at Hemingways
Meet at HSC for Campus Tour
Campus Tour
Stop at Student Union for Snacks
Lady Bear / Bears Practice~ HSC
Tour of Springfield with Coach
Hotel/ <PSA name> to Dorm
Coach pick up <parent/legal guardian, PSA> & <Student-Athlete> for Dinner
Dinner at Houlihans.
MSU Athletics Event
<PSA Name> to meet with Coach ~ Locker Room
Parent(s)/Legal Guardian(s) Hotel; <PSA name> with Team
Sunday, October 31st
8:00am
9:00am
10:32am
Breakfast at Holiday Inn – University Plaza
Depart for Airport
Flight leaves Springfield/Branson Regional Airport
American Flt. #3934
Host:
<Student-Athlete Name>
“Choose to be a part of the MSU Family!!”
GRADUATION RATE DATA
Checklist for a Graduation Rate Data
____
Retrieved copy of the graduation rate data from the Office of Athletics Compliance
____
Delivered to PSA (may mail along with Official Visit notification)
____
Delivered to parents of PSA
____
Verified by Coach that all parties have received report
NOTES:
Graduation rate data must be provided to a prospect the prospect’s parents, guidance office, and Coach at the
earliest opportunity subsequent to the institution’s first arranged in-person encounter with the prospect (or
parents) or no later than the day prior to the signing of an NLI or signed acceptance of an institution’s written
offer of admission or financial aid, whichever is earlier.
Graduation rates can be sent in the same envelope for the prospect and his/her parents
It is usually mailed in conjunction with the Official Visit letter if there is an Official Visit. If not, it is
mailed with the NLI
Coaches may hand deliver the rates to both the prospect and his/her parents but not to the prospect
to deliver to his/her parents
See Bylaw 13.3.1 or more information
Example Graduation Success Rate Report
2002-2005 Cohorts: Missouri State University
Men’s Sports
Sport
Women’s Sports
GSR Fed Rate
Sport
GSR Fed Rate
Baseball
73
41
Basketball
100
50
Basketball
81
80
Bowling
-
-
CC/Track
-
52
CC/Track
88
74
Fencing
-
-
Crew/Rowing
-
-
Football
58
65
Fencing
-
-
Golf
63
56
Field Hockey
90
78
Gymnastics
-
-
Golf
88
71
Ice Hockey
-
-
Gymnastics
-
-
Lacrosse
-
-
W. Ice Hockey
-
-
Rifle
-
-
Lacrosse
-
-
Skiing
-
-
Rifle
-
-
Soccer
74
43
Skiing
-
-
Swimming
83
77
Soccer
100
87
Tennis
-
0
Softball
100
76
Volleyball
-
-
Swimming
91
61
Water Polo
-
-
Tennis
0
33
Wrestling
-
-
Volleyball
100
88
Men’s Non-NCAA Sponsor. Sports
-
-
Water Polo
-
-
Women’s Non-NCAA Sponsor. Sport
-
-
Women’s Equestrian
-
OFFICIAL VISIT ITINERARY
Checklist for an Official Visit Itinerary
___
Completed by member of Coaching staff
____
Official Visits Letter already sent (keep a copy for prospect’s file)
____
Graduation Rates already sent
____
Official Visit Approval Form already on file in Office of Athletics Compliance (keep a copy for prospect’s
file)
____
Indicated official time the visit BEGAN and ENDED
____
Submit the Itinerary with the Official Visit Expense Reimbursement Form to the Financial Services
Office and submit a copy to the Office of Athletics Compliance at the conclusion of the visit
TIPS:
The top of the form is a general information section that can be completed by the Coach
Although the questions are straightforward, you should keep track of all the people the prospect meets
and when, as well as all meals and the cost
A two page form must be signed by the Coach and the prospect at the conclusion of the visit and
then submitted to the Office of Athletics Compliance
Visit itineraries are different for each prospect
NOTES:
DATE AND TIME must be clearly noted to help the Office of Athletics Compliance track the 48 hours
No contact may occur after the 48 hour time period
If a Coach is transporting a PSA by auto, the return home must be included in the Official Visit 48 hour
limit
For recruiting purposes, you should keep a copy
of the Itinerary in the prospect’s file
or in one central location where all
Official Visit paperwork is kept
OFFICIAL VISIT
ITINERARY
TO BE COMPLETED BY COACH & PROSPECT AT THE CONCLUSION OF VISIT & SUBMITTED TO COMPLIANCE
SPORT:
MATERIALS PROVIDED TO
PROSPECT DURING VISIT:
HEAD COACH:
Media Guide/Recruiting Brochure
Game Program
NCAA Educational Information
Pre-enrollment Information
Academic, Admissions material
Questionnaire
Summer Camp Brochure
HOST:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
OFFICIAL VISIT
DATE/TIME BEGAN:
/ /
DATE/TIME ENDED:
/ /
DATE NOTIFICATION LETTER SENT:
AM/PM
AM/PM
/
/
NAME OF PROSPECT:
COMPLIMENTARY ADMISSIONS:
ADDRESS:
DATE:
EVENT:
# OF ADMISSIONS:
CITY, STATE, ZIP CODE:
SITE OF OFFICAL VISIT LODGING:
-------------------------------------------------------------------------------------
MODE OF TRANSPORTATION:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
PARENTS MAKING VISIT:
YES
NO
DATE:
EVENT:
# OF ADMISSIONS:
PARENTS NAME(s):
MUST FILL OUT THE BACK SIDE OF THE OFFICIAL VISIT ITINERARY!
DON’T FORGET
THE PROSPECT MUST SIGN THE BACK OF THIS FORM
VERIFYING ALL INFORMATION IS CORRECT
MEALS
ALL MEALS DURING AN OFFICIAL VISIT SHALL BE COMPARABLE TO MEALS CONSISTING OF
STANDARD FARE AVAILABLE DURING ANY SODEXHO MEAL SELECTION
IF ATTACHING OTHER DOCUMENTATION FOR THIS INFORMATION
YOU MUST INCLUDE ALL INFORMATION THAT IS REQUIRED ON THIS FORM
DATE: _______/_______/_______
TIME
COST
LOCATION
Who Ate
am/pm
TIME
COST
LOCATION
Who Ate
COST
LOCATION
Who Ate
COST
LOCATION
Who Ate
DATE: _______/_______/_______
TIME
COST
am/pm
LOCATION
Who Ate
TIME
COST
LOCATION
Who Ate
COST
LOCATION
Who Ate
COST
LOCATION
Who Ate
DATE: _______/_______/_______
TIME
COST
am/pm
LOCATION
Who Ate
TIME
LOCATION
Who Ate
am/pm
TIME
am/pm
TIME
am/pm
am/pm
TIME
am/pm
TIME
am/pm
COST
am/pm
___________________________
Prospect's Signature
Date
___________________________
Coach's Signature
Date
STUDENT-ATHLETE HOST INSTRUCTIONS
Checklist for Student-Athlete Host Instructions & Host Summary Form
____
Host Instructions completed at the beginning-of-year team meeting with the Office of Athletics
Compliance
____
Official Visit Request Form already on file in the Office of Athletics Compliance
____
Host understands the rules and procedures
____
Host has been given entertainment money
____
Host completes Host Summary at conclusion of visit. Form must be turned into the Office of Athletics
Compliance after the visit
NOTES:
The NCAA host procedure is set forth in the form itself. The Student-Athlete host should READ,
complete the document and sign it PRIOR to the start of the visit
A coaching staff member should be present to verify completion of the form
If more than one student-athlete is accompanying the prospect, only one can receive a meal (Bylaw
13.6.7.5.1)
Important: (Bylaw 13.6.7.5)
The NCAA allows a maximum of $40 for each day (no more than $80) for the visit to cover actual costs
of entertaining the prospect and the prospect parents or guardians excluding the cost of meals and
admission to campus athletics events
These funds may not be used for the purchase of souvenirs or other institutional mementos
A student may receive an additional $20 per day for each additional prospect the host entertains
A host may receive a free meal and admission to a campus athletic event provided the host
accompanies the prospect during the Official Visit.
For recruiting purposes you should keep a copy
of the Student-Athlete Host Instructions in the
prospect’s file or in one central location where
all Official Visit paperwork is kept
STUDENT-ATHLETE
HOST SUMMARY FORM
MSU Athletics Department
Official On-Campus Recruiting Visit
Demographic Information
Name of Student-Athlete Host:
Name(s) of Recruit(s) Hosted:
Date:
Date of Visit:
Financial Summary
Number of Recruit(s) Hosted:
Amount of Host Money Received: $
Itemized Receipts
Entertainment
$
Snacks
$
Transportation
$
Incidental Expenses
$
Total Expenses
$
Acknowledgement of Compliance
I acknowledge that while serving as Student-Athlete Host, I have complied with all NCAA, MVC, and MSU rules,
including the Athletics Department Official On-Campus Recruiting Visit Policy.
___________________________________________
Signature of Student-Athlete Host
ORIGINAL: Attach to Reimbursement Form
COPY: Head Coach, Compliance.
________________________________________
Date
PROSPECT ACKNOWLEDGEMENT
Checklist for Prospect Acknowledgement
____
Completed by PSA PRIOR to the start of an official paid visit
____
Official Visit Approval Form already on file in the Office of Athletics Compliance
____
Prospect was given ample time to read the form BEFORE signing
____
Signed by the Coach after it is signed by the prospect
____
Submit a copy of this form to the Office of Athletics Compliance
NOTES:
Form must be completed by the PROSPECT prior to the start of the official visit
For recruiting purposes, you should keep a copy
of the Prospect Declaration in the prospect’s file
or in one central location where all official
paperwork is kept
PROSPECT
ACKNOWLEDGEMENT
To be completed by the prospect at the beginning of an official visit then submitted to the Office of Athletics
Compliance
I, _____________________________, affirm that, I have read and reviewed the MSU Athletics
Department Official On-Campus Recruiting Policy and acknowledge that I will abide by this policy
throughout my official visit and with respect to my official visit to Missouri State University, I
understand the rules and that I am NOT permitted to:
Engage in ANY of the Following activities at ANY time during my OFFICAL VISIT:
o Underage consumption of alcohol
o Use of drugs or sex for recruiting ploys
o Activities that violate criminal law
o Gambling or gaming activities
o Attending strip clubs, gentlemen’s clubs or used strippers in any event, party or activity
Receive transportation to and from the campus in excess of my actual round-trip transportation costs on a direct route
between my home (or site of my athletics competition or education institution) and the institution’s campus for an official
visit.
Receive cash for entertainment purposes during the official visit.
Receive souvenirs (e.g. t-shirts or institutional mementos) purchased by a student host or other individuals entertaining me.
Receive at reduced or no cost, athletic gear during the official visit.
Receive an automobile for use by my student host or myself during the official visit.
Have in-person contacts with athletic boosters, alumni, or former student-athletes who are not currently enrolled during the
official visit either of-campus or on-campus.
Receive or be entertained outside 30 miles of the institution campus during the official visit.
Participate in physical workouts or other recreational activities that involve any sport for which I am being recruited while
the coach was present.
Receive paid expenses for my return trip home after remaining in the institution’s locale after the 48-hour visit expired.
Receive hard tickets to the institution’s athletic contest during the visit.
Receive complimentary or reduced-cost admissions from the institution for an NCAA championship (all rounds) or postseason football.
Receive reimbursement of my travel expenses (automobile mileage, airfare, parking, meals, or lodging) to and from the
campus that was excessive in nature.
Have any knowledge that my friends or relatives received reimbursement or cost-free transportation or travel expenses for the
visit.
Have more than five (5) expense-paid visits to NCAA member institutions.
PROSPECT SIGNATURE:_____________________________________ DATE:_______________________
PARENT’S SIGNATURE:______________________________________ DATE:_______________________
COACH’S SIGNATURE: ______________________________________ DATE:_______________________
PROSPECT MILEAGE REIMBURSEMENT
Checklist for Prospect Mileage Reimbursement
____
Completed by the Coach and prospect at the end of the Official Visit
____
Official Visit Request Form already on file in the Office of Athletics Compliance
____
Verified by the Coach and signed by the prospect that was on the Official Visit
____
Submit the Visitor Travel Expense Report with the Official Visit Expense Reimbursement Form to the
Financial Services Office
NOTES:
Anytime a prospect travels by automobile on an official visit, the institution may pay round-trip
expenses at the same mileage rate it allows its own personnel
This form requires the mileage to be verified (i.e., attach a copy of directions from home to MSU via
Mapquest, Mapblast, etc.) so the correct amount of mileage is reimbursed
A reimbursement check will be mailed to the prospect upon conclusion of the visit for all permissible
expenses incurred in conjunction with the official visit
For recruiting purposes you should keep a copy of the
Prospect Mileage Reimbursement in the prospect’s
file or in one central location where all Official
Visit paperwork is kept
VISITOR TRAVEL
EXPENSE REPORT
We hope you have enjoyed your visit to the MSU campus.
Please fill out the information below and attach requested documentation for prompt reimbursement of your
personal travel expenses. Original receipts are required for reimbursement.
NAME _________________________________________________________________
MAILING ADDRESS_____________________________________________________
_______________________________________________________________________
_______________________________________________________________________
(A check will be mailed to this address)
EXPENSES:
AIRFARE
_________________________
HOTEL
_________________________
MEALS
_________________________
TRANSPORTATION/PARKING
_________________________
OTHER EXPENSES (Provide Detail)
_________________________
TOTAL EXPENSES
$________________________
PURPOSE OF VISIT_____________________________________________________
_______________________________________________________________________
______________________________
Signature of Visitor
_______________________
Date of Visit
(For Department Use Only)
Department_________________________ Date_____________________
Budget Stamp and approval:
OFFICIAL VISIT RECONCILIATION CHECKLIST
Official Visit Reconciliation Checklist
**This is NOT a form you are required to use. It is a resource for you**
This Checklist form is used by the Office of Athletics Compliance to reconcile every Official Visit
Expense Reimbursement that is submitted
You may find it useful in double checking yourself to confirm you have submitted all forms correctly to
the Financial Services Office
Quick Glance Checklist
(These items must be submitted to the Office of Athletics Compliance)
____
Official Visit Itinerary (remember to include ALL meal information)
*If you are attaching your own itinerary, you must include date, time, location and the name of anyone
who attended the meal
____
Student-Athlete Host Summary Form
____
Prospect Acknowledgement Form
____
Visitor Travel Expense Report (if applicable)
____
Copy of Official Visit Letter sent to prospect prior to the visit (MUST INCLUDE NCAA DRUG TESTING
WEBSITE and a copy of the MSU Official On-Campus Recruiting Visit Policy)
NOTES:
If there are errors on your Expense Reimbursement Form, it will delay the process of your
reimbursement check
Remember to submit copies of all OFFICIAL VISIT PAPERWORK to the Office of Athletics Compliance
after the visit
For recruiting purposes, you should keep a copy
of ALL OFFICIAL VISIT PAPERWORK in the prospect’s
file or in one central location where all
Official Visit paperwork is kept
OFFICAL VISIT
RECONCILIATION
Name of
Prospect:
YES
Sport:
NO
Official Visit Request Form
- Transcript and Test Scores Attached
- Signature of Coach
- Preliminary Transcript Evaluation Completed
Official Visit Itinerary
- Parents/Guardians Making Visit Indicated: How many? _____
- Date Notification Letter Sent ___ / ___ / ___
- Meal Information Provided (Cost, Who ate)
- List of who prospect met with (Athletic Personnel)
- List of who prospect met with (Non-Athletic)
- Signature of prospect
- Signature of Coach
Copy of Official Visit Letter (referenced NCAA Drug Testing Site and copy of
the MSU Official On-Campus Recruiting Visit Policy and graduation data was
sent with letter)
Student-Athlete Host Summary Form
- Name of Prospect
- Signature of Student-Athlete (Double-check host money amount)
Prospect Acknowledgement Form
- Name of Prospect and Signature
- Signature of Prospect’s Parent/Guardian (Req. if parent attended OV)
- Signature of Coach
**As needed** Visitor Travel Expense Report
- Prospect Signature (Compare home address and mileage, etc.)
- Approval of coach
Compliance Staff
Member Reviewing _________________________________________
Date _______________
UNOFFICIAL VISIT LOG
Unofficial Visit Checklist
___
Completed by Head Coach or a designated Assistant Coach
____
Individual form for each prospect who visits MSU on an unofficial visit
____
Submitted to the Office of Athletics Compliance after the visit
NOTES:
May provide a maximum of 3 complimentary admissions
May provide transportation to MSU practice or competition sites and/or to a home athletics contest
(transportation must originate on campus)
See Bylaw 13.7 for additional restrictions governing Unofficial Visits
Missouri State University Department of Athletics
Prospective Student-Athlete Record of Unofficial Visit
General Restrictions:
During an unofficial visit, the institution may not pay any expenses or provide any entertainment except a
maximum of three (3) complimentary admissions issued only through a pass list to an athletic event in which the
institution’s intercollegiate athletic team competes. Meals and lodging expenses are the responsibility of the
prospect.
Prospect’s Name: ______________________________________
Sport: ___________________________
Date of Arrival: _____________________
Transportation Paid for by: __________________________________
Date of Departure: ___________________
Lodging Paid for by: _______________________________________
Accompanied By: ______________________________________Relationship: ___________________________
Meetings with Athletic Department Personnel
Name
Title
Date
Purpose of Meeting
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Meeting with Academic Department Personnel
Name
Title
Date
Purpose of Meeting
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Complimentary Admissions
Athletic Event
Date
Number of Admissions
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Did the PSA receive transportation to view off-campus practice and competition sites?
___Yes
___No
If yes, who transported the PSA _____________________________________________________________
Did the PSA eat meals with other prospects or current student-athletes?
If yes, did the PSA pay for his/her meals?
____Yes
____ Yes
____No
____No
Did the PSA stay in the residence hall or apartment with current student-athletes?
If yes, did the PSA pay for his/her room?
Amount $_____________
____Yes
____Yes
____No
____No
Coach’s Signature_____________________________________
Date: _________________________
Prospect Signature_____________________________________
Date:__________________________
NATIONAL LETTER OF INTENT
Following are the signing dates for the 2013-14 Academic Year
Do not sign prior to 7:00 a.m. (local time) on the following
dates or after the final signing date listed for each sport
Sport
Basketball (early period)
Basketball (regular period)
Football (midyear JC transfer)
Football (regular period)
Field Hockey, Soccer,
Track & Field/Cross Country*
All other sports (early period)
All other sports (late period)
Initial Signing Date
November 13
April 16
December 18
February 5
Final Signing Date
November 20
May 21
January 15
April 1
February 5
November 13
April 16
August 1
November 20
August 1
*These sports do not have an early signing period
NOTES:
There is a 48 hour DEAD PERIOD before and after the signing date. No in-person on or off-campus
contract may be made during this period
Unlimited phone calls may be made to the prospect on the initial date for the signing of the National
Letter of Intent and during the two days following the initial signing date
FOOTBALL: Unlimited phone calls permitted 48 hours prior to 8:00 a.m. on the initial signing date and
the two days following
A student must sign the NLI within 14 days of its issuance
A parent or guardian must also sign the NLI if the student is under 21 years of age
The institution must then file the NLI with its conference office within 21 days of the date of signature
NATIONAL LETTER OF INTENT
NATIONAL LETTER OF INTENT (NLI)
___
Meet with Kyle Yates, Associate Athletics Director for Compliance, for Financial Aid to determine
available scholarships for the upcoming academic year
____
NLI and Grant-In-Aid signatures obtained from financial aid & administration and reviewed by Coach
____
Graduation rates previously sent to prospect
____
Compliance prepares cover letter and returns to Coach
____
Send to prospect
____
Signed NLI returned
____
Copies made for Coach’s records and originals returned to Office of Athletics Compliance
NOTES:
Signing of the National Letter of Intent commits the institution to providing a prospect with a one year
scholarship in return for a one year commitment by the prospect to attend that institution. Once the
letter is signed, all other member schools MUST CEASE recruitment of that prospect
A written offer of aid (NLI and/or FAC) may not be given to a prospect until he/she has registered with
the NCAA Eligibility Center (former Clearinghouse) and completed their amateurism questionnaire.
A student can receive the NLI while on campus during an Official Visit but may not sign on campus.
NO COACH or staff member can hand deliver the NLI off-campus or be present when the student signs
the NLI (Bylaw 13.1.5.7.1)
An NLI can be delivered by regular mail, express mail, courier service or fax
Walk-ons CANNOT sign an NLI
An institutional financial aid agreement MUST accompany the NLI. If a prospect only signs the financial
aid agreement, the institution is bound to that aid but the student is not bound to our institution
STUDENT-ATHLETE ELIGIBILITY
TRANSFER WORKSHEET
___
Coach submits transcript to either the Office of Athletics Compliance or The Academic Office
____
Reviewed by the Academic Office and returned to Coach
NOTES:
A transfer student is an individual who transfers from a collegiate institution after having met any one of the
following conditions at that institution:
Was officially registered and enrolled in a minimum, full-time program of studies in any quarter or
semester provided the student was present at the institution on the opening day of classes
Attended a class in any quarter or semester in a full-time program of studies, even if the enrollment
was on a provisional basis and the student was later determined to be inadmissible
Is or was enrolled in a full-time night school program of studies with regular quarters or semesters and
the student is or was considered by the institution to be a regularly matriculated student
Attended a branch school that does not have an athletics program, but had been enrolled in another
collegiate institution prior to the branch school
Attended a branch school with athletics program and transfers to an institution other than the parent
institution
Reported for a regular squad practice (including practice or conditioning activities that occur prior to
certification per Bylaws 14.3.5.1 and 14.5.4.5.5)
Participated in practice or competed in a given sport even though the student was enrolled in less than
a minimum full-time program of studies
Received institutional financial aid while attending a summer term (See Bylaws 15.2.8.1.3 and
15.2.8.1.4)
For any exceptions or questions, see Bylaw 14.5.3
Student Athlete Transfer Evaluation Sheet
Name: ____________________________________________________ Sport: ________________________
Name of School: __________________________________________________________________________
_
Type of Transfer: __________________________________________________________________________
Qualifier Status: __________________________________________________________________________
Number of Full Time Semesters: _____________________________________________________________
Semester
School
Should
Transfer
Total Possible
Transfer Hours
Total Transfer Hours: ________________ Total Possible Transfer Hours: ____________________________
Requirements to be Eligible: _________________________________________________________________
Total Number of Hours: _____________________________________________________________________
Degree Percent Needed: ___________________________________________________________________
A A Degree: Yes:
No:
Comments: ______________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Evaluated By: ____________________________________________________ Date: __________________
NCAA – TEAM ROSTERS
NCAA ROSTERS
Rosters are distributed several times throughout the year
Once a student-athlete attends the Compliance Meeting at the beginning of the year, their name will
appear on the Roster/Squad List/Certified to Practice & Compete Report/MSU Participation Report
(unless he/she is in a tryout period)
A student-athlete WILL NOT be removed from any list during the academic year. However, a studentathlete WILL have a change in their ‘STATUS’ if a “Change of Status” form is completed for them
Individuals who are 5th year Aid, 6th year Aid, or Medical Exemption will still appear on all NCAA lists
and MSU lists
You will be asked to review your Roster periodically during the year to double-check that it is accurate
HOW TO READ A NCAA ROSTER:
Read columns from left to right
Name
Student MSU identification number
Sport
Class Year – According to Academics, NOT eligibility
Social Security Number
Status – This will be blank unless the student-athlete has been cut/dismissed/withdrawn from
school
Date – This will indicate when the status of the student-athlete changed
CERTIFIED TO PRACTICE/COMPETE REPORT
CERTIFIED TO PRACTICE & COMPETE
“Certified to Practice & Compete Reports” are to be distributed to you during the year as there are
changes
It is the responsibility of the COACH to review this form and to be certain no student-athlete on their
team is practicing./competing if they have not been certified
Once a student-athlete attends the Compliance Meeting at the beginning of the year, their name will
appear on the Roster/Squad List/Certified to Practice & Compete Report/MSU Participation Report
A student-athlete WILL NOT be removed from any list during the academic year. However, a studentathlete WILL have a change in their “STATUS” if a DROP/ADD form is completed for them
Individuals who are 5th year Aid, 6th year Aid or Medical Exemption will still appear on all MCAA lists
and MSU lists
HOW TO READ A CERTIFIED TO PRACTICE & COMPETE REPORT:
Read columns from left to right
Name
Student MSU identification number
Eligible Y=Yes and N=No
Certified for Practice (Date) – This date is when the student-athlete completed all REQUIRED forms
at the beginning of the year meeting
Certified for competition (Date) – This date is when the student-athlete’s Academic Eligibility
paperwork is reviewed and verified by the Registrar’s Office
(Process: Academics/Deans/Registrar/ reviewed by Academics & Compliance = S/A eligible)
Comments – Any information relating to their eligibility paperwork
Status – This will be blank unless the student-athlete has been Cut/Dismissed/Withdrawn from the
team
Date – This will indicate when the status of the student-athlete changed
MSU PARTICIPATION REPORT
PARTICIPATION REPORT
NOTES:
MSU Participation Reports are distributed subsequent to the completion of your season
It is the responsibility of the COACH to review this form and verify every student-athlete who
participated in Practice. Participation in Competition will be verified by the Sports Information Offices
and the Office of Financial Aid or designee will verify Athletic Aid
You will receive a FINAL copy when all information has been completed. Please keep that copy in your
files
Once a student-athlete attends the Compliance Meeting at the beginning of the year, their name will
appear on the Roster/Squad List/Certified to Practice & Compete Report/MSU Participation Report
A student-athlete WILL NOT be removed from any list during the academic year. However, a studentathlete WILL have a change in their STATUS if a DROP/ADD form is submitted for the student
Individuals who are 5th year Aid, 6th year Aid or Medical Exemption will still appear on all NCAA lists and
MSU lists
HOW TO READ MSU PARTICIPATION REPORT
Read columns from left to right
Name and student MSU identification number
Years of any exemptions
All past years of participation
Current year participation details
PARTICIPATION REPORT
Missouri State University
HEAD COACH: Please complete ONLY the practice column of this report to be submitted to the Office of Athletics Compliance at the conclusion of your season.
MEDIA RELATIONS: Please complete ONLY the competition and # of Contests columns of this report to be submitted to the Office of Athletics Compliance at the conclusion
of the team season.
FINANCIAL AID ADMINISTRATOR: Please complete ONLY the financial aid column of this report to be submitted to the Office of Athletics Compliance at the conclusion
of the team season.
Name (listed alphabetically)
Year of
Hardship = H/yr
Redshirt = RS/yr
Yr in Res. = YR/yr
Medical Exempt =
ME/yr
All Past Years of Participation
(ALL Institution)
2013-2014
Practice
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
N
N
Competition
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
N
N
# of Contests
S-A Competed
Ath. Fin. Aid
Y
Y
Y
Y
Y
Y
Y
Y
Y
“I certify this report is true and accurate.”
___________________________________________
Signature of HEAD COACH
______________
Date
____________________________________________
Signature of MEDIA RELATIONS
_______________
Date
____________________________________________
Signature of FINANCIAL AID ADMINISTRATOR
_______________
Date
Page _____ of _____.
N
N
N
N
N
N
N
N
N
FINANCIAL AID – RENEWALS
REQUEST FOR FINANCIAL AID
____
Scheduled meeting with Kyle Yates to determine returning scholarship amounts
____
Completed by Coach and returned to Kyle Yates
____
Approved by the Office of Athletics Compliance
____
Current student-athletes must sign renewals, if possible, by the time they leave for the semester
____
Current student-athletes must be notified of their athletic aid status before July 1 (See Bylaw 15.3.5)
NOTES:
A separate form must be completed for each new student receiving any amount of financial aid
MISSOURI STATE UNIVERSITY
INTERCOLLEGIATE ATHLETICS DEPARTMENT
ATHLETICS FINANCIAL AID AGREEMENT
For the Academic Year of 2013-2014 (Summer School Excluded)
Name:
Address:
City, State, Zip Code:
Date of MSU Entrance:
Date:
Sport:
Fall-2013 Spring-2014
Renewal
Freshman Transfer
In order to qualify for athletics financial aid, you must fulfill the admissions and academic requirements of Missouri State University as
well as meet and maintain the eligibility requirements for athletics participation and financial assistance established by the NCAA, the
conference affiliation and Missouri State University.
This grant is made for the 2013-14 Academic Year. The recipient must maintain satisfactory progress with his/her class and
maintain normal academic progress toward a baccalaureate degree.
Type of Assistance
Amount
Type of Assistance
Amount
Fall Tuition
___________
Spring Tuition
___________
Fall Room and Board
___________
Spring Room and Board
___________
Fall Books
___________
Spring Books
___________
Or:
Equivalency percent of ______________ which is inclusive of all athletics aid and institutionally awarded financial aid.
In accordance with NCAA regulations this award is subject to cancellation or reduction during the period of the award if the recipient:
a) Renders himself/herself ineligible for intercollegiate competition;
b) Fraudulently misrepresents any information on an application, letter of intent, or financial aid agreement. Shall include but not
limited to action on the part of the grantee not to participate in a particular sport for which the grant is made (either by not
reporting for practice or after making token appearances as determined by the institution);
c) Is found to have engaged in misconduct or violation of Missouri State University rules, regulations or policies warranting
disciplinary penalty or engaged in conduct or is accused of engaging in conduct which results in criminal charges being
brought by any civil authority; or
d) Withdraws voluntarily from the sport for personal reasons. Reduction or cancellation may occur on or after the date the
recipient withdraws from the sport. All such aid will be immediately cancelled.
Your grant may also be subject to reduction or cancellation during the period of the award if the recipient violates any Conference,
Missouri State University or Missouri State University Athletics Department rules, regulations or policies, including but not limited to:
a) Violation of team rules or policies;
b) Violation of Missouri State University or Athletic Department policies;
c) Violation of the Missouri State University student athlete handbook and associated policies and procedures, rules and
regulations relating to drug and alcohol use or the NCAA or Missouri State Drug Testing Policy;
d) Failure to regularly attend mandatory academic study hall, classes, or meetings with your academic advisor;
e) Failure to meet University academic standards and/or the academic honesty policy;
f) Failure to meet and maintain NCAA satisfactory progress toward a degree;
g) Entering into a professional contract;
h) Accepting money for your participation in athletics or engaging in any gambling activities;
i) Endorsing any commercial establishment or product;
j) Receiving outside awards or funds that cause you to exceed NCAA scholarship limits; or
k) Receiving employment earnings that are not in accordance with NCAA regulations.
This grant shall be in effect for one academic year. Renewal of this award shall be upon the recommendation of the head coach and
you must be notified in writing on or before July 1 each year. Decisions concerning the renewal of this award shall be made at the sole
discretion of the University subject to the recipient’s right to a hearing as provided in NCAA regulations.
This award may not be signed prior to: ______________________but must be signed no later than: _____________________.
Signed________________________________________________________________________________________________
Student Athlete
Student ID Number
Date
Signed________________________________________________________________________________________________
Legal Guardian or Parent (if under age 18)
Date
Signed____________________________ Signed____________________________ Signed___________________________
(Director of Athletics or Designee)
(Director of Financial Aid or Designee)
(Head Coach)
NCAA SQUAD LIST
NCAA SQUAD LIST
NOTES:
NCAA SQUAD LISTS are distributed throughout the year
It is the responsibility of the COACH to review this form and confirm that no student-athlete on their
team is practicing/competing if they have not been certified
Once a student-athlete attends the Compliance Meeting at the beginning of the year, their name will
appear on the Roster/Squad List/Certified to Practice & Compete Report/MSU Participation Report
A student-athlete WILL NOT be removed from any list during the academic year. However, a studentathlete WILL have a change in their STATUS if a DROP/ADD form is completed for them
Individuals who are 5th year Aid, 6th year Aid, or medical exemption will still appear on all NCAA lists
and MSU lists
HOW TO READ A NCAA SQUAD LIST
Read columns from left to right
Name and student MSU identification number
Eligible Y = Yes and N = No
STATUS OF STUDENT SECTION
Term of first full time enrollment at ANY institution and YOUR institution
Number of years received Athletic Aid (will not include current year)
Number of seasons utilized (will not include current year)
Recruited status: Y = Yes N = No
FINANCIAL AID SECTION
Period of Award: FY = Full Year FA = Fall Semester SP = Spring Semester
Athletic Grant Amount = The amount of their athletic scholarship
Other Countable Aid = Any grant amount plus other countable aid
Total Countable Aid = Athletic grant amount plus other countable aid
Exempt – There is an “X” in this column if a student-athlete is exempt because of medical exemption or because of
exhausting their eligibility
COUNTABLE PLAYERS SECTION
Full grant amount: Full Grant-In-Aid amount determined by where S-A lives (on/off campus or with parents)
Overall: an “X” in this section means the student-athlete is a counter
Equivalent Award: Percentage of award that counts toward the NCAA team limit
CHANGE IN STATUS SECTION
Reason: Count be cut/Quit/Dismissed/Withdrawn/Graduated
Date: The date the status change occurred
Revenue Distribution Section is information for the Athletic Department Administration
TEAM INFORMATION
DECLARATION OF PLAYING SEASON
____
Review NCAA Bylaw 17 for specific restrictions
____
Complete form prior to the start of school or playing season, whichever is earlier, and submit to the
Office of Athletics Compliance
____
Each sport’s season shall be on file in writing in the Department of Athletics prior to the beginning of
the season for that sport
____
Changes in writing are permissible
NOTES:
Playing Season is the tie between the date of an institution’s first official practice session and the date
of the institution’s last practice session or date of competition
For all sports, except for football and basketball, each institution may divide the playing season into
not more than two distinct segments (See Bylaw 17.1.2)
SEASON DECLARATION
Year: ____________
SPORT:
COACH:
DATE OF FIRST PRACTICE: (____________________________)
DATE OF FIRST COMPETITION: (______________________________________)
.
NUMBER OF CONTESTS/ DATES OF COMPETITION: (____________________________)____________________
*Attach a copy of your schedule with the number of countable events marked in the margin.
Mark exempted events with EX. This must be on file in the Office of Athletics Compliance
DATE OF ATHLETIC PHYSICALS FOR THE TEAM:
DATE, TIME, and LOCATION SCHEDULED TO MEET with Kyle Yates to review and complete required NCAA forms. Prior to
your first practice- approx. 45 minutes, Head or Assistant Coach needs to be present to insure all student-athletes are present and to
assist with proper completion of forms.
LENTH OF PLAYING SEASON: A ______-day season, which may consist of two segments (each consisting of consecutive days)
and which may exclude only the time between segments, required days off per 17.1.6.4 and official vacation, holiday and final
examination periods during which no practice or competition shall occur.
Fall Segment Dates:
to
Fall Segment Week:
Total # of Days:
thru
(day)
Spring Segment Dates:
to
Spring Segment Week:
Total # of Days:
thru
(day)
Fall Segment + Spring Segment =
(day)
(day)
Grand Total # of Days:
In order to track the number of practices in your _____-day season, you must complete the calendar on the back of this
page:
1.
Make a slash (/) through all dates which will count against your season limitation.
2.
Make an X through all dates of competition.
3.
Circle any date that will most likely count as the required day off for the week.
Scheduled University vacation days do not count as a day of practice unless you practice on that day.
It is understood that some changes may occur throughout the year. It is YOUR responsibility to send such changes to me along with
your weekly practice schedules.
RETURN to Kyle Yates BY September 1. Please schedule a time to meet with Kyle to review this document and verify starting dates
for practices and number of practice dates and competition. Please schedule this meeting prior to July 31. The earlier the better.
Any changes in your schedule??? Add or delete contests or dates of contests??? Make certain a copy of such changes are sent
to the Office of Athletics Compliance.
Head Coach Signature:
Date:
TEAM INFORMATION
WEEKLY PLAY/PRACTICE LOG
____
Completed by Head Coach and signed by a team member
____
Designation of week indicated at the top of the form
(NOTE: This can change at the beginning of a new declared segment)
____
Submitted to the Office of Athletics Compliance on a monthly basis
Practice Season Limits During the Academic Year:
In-Season: (All sports) See Bylaw 17.1.6.1
4 hours per day, 20 hours per week
1 day off each week
Out -of-Season: (Sports other than Football)
8 hours per week – no more than 2 hours per week on individual workouts
Prior to September 15 and after April 15, no more than 4 student-athletes from the same team involved in skill instruction at
one time in any facility
September 15 through April 15, no limitation on number of participants
2 days off per week Countable Activities: Practice, Athletics
meetings, initiated by a Coach, on-court, field activities, setting
up offensive or defensive alignments, required weight
training and conditioning activities, required participation in
camps/clinics, visiting the competition site (golf & cross
country), individual skill instruction, discussion or review of film,
punishment (morning runs). If you are unsure if something is a
countable activity, contact the Office of Athletics Compliance.
NOTES:
Any competition counts as 3 hours regardless of actual duration
During the playing season, all countable athletically related activities are prohibited during one
calendar day per week except during conference and postseason championships and official university
vacation periods
During the summer, all required countable athletically related activities are prohibited
Practice may not be conducted at any time following competition except between contests, rounds or
events during a multi-event competition (e.g. double-headers in baseball, rounds of golf in a multi-day
tournament)
Coaches should record actual countable athletically related time (i.e. 4pm – 6pm) in each column.
See Bylaws 17.1.6 for further information
MSU WEEKLY PRACTICE LOG
SPORT: ______________________
Participant
SUNDAY
Required Signatures: ________________________________________
Head Coach
MONDAY
TUESDAY
WEDNESDAY
DATES: _____________
__________________________________________
Team Captain
THURSDAY
FRIDAY
SATURDAY
Weekly Total
Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other Prac Compet Conditn Skills Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TEAM INFORMATION
ROSTER CHANGES (CHANGE OF STATUS FORM)
____
Completed by Head Coach
____
All appropriate information on the form must be completed
____
Submitted to the Office of Athletics Compliance
NOTES:
Changes must be communicated immediately and continually
Student voluntarily withdraws: a meeting was held with Kyle Yates in the Office of Athletics
Compliance, or Head Coach/Sport Administrator and a voluntary withdrawal form was completed
MISSOURI STATE UNIVERSITY - CHANGE OF STATUS FORM
Sport: _________________________
Coach: ________________________
Student-Athlete Name_________________________
Student-Athlete ID Number______________________
Date Student-Athlete Actually Quit/Departed Team: _________________
The reason for change of status is as follows:
______ Student voluntarily ceased to participate, but still in school.
______ Student transferred to another university/college.
______ Student left school (unknown status).
______ Student entered into a professional contract.
______ Student is academically ineligible or failed to meet satisfactory progress standards.
______ Student was cut or dismissed from team.
______ Misconduct which warrants substantial disciplinary penalty.
______ Other – Please Explain _________________________________________________
Is the student-athlete receiving athletic aid?
Did this student-athlete practice?
Did this student-athlete compete?
____ Yes
____ Yes
____ Yes
____ No
____ No
____ No
I understand that my athletic scholarship will be cancelled immediately upon my signing this form. I also understand that
my athletic scholarship will not be renewed for the subsequent year.
If I am receiving books as part of my scholarship, I understand that I must return all books at the end of the semester
unless I am withdrawing from classes now, and in this case will return all books within 2 days of signing this form.
If I am receiving a monthly stipend for off campus living, I understand that it will be cancelled immediately.
I understand that all Missouri State team uniforms and equipment must be returned to the equipment manager prior to my
departure. If any or all uniform or equipment items are not returned, I will be charged for each item not returned.
I understand that it is my responsibility to go the registration center (CARR 320) to complete a withdrawal request form
and advise the housing office of my departure.
I understand that if I do not comply with all of the above, institutional encumbrances will be placed on my record
preventing me from future registration and the release of my transcript from Missouri State.
____________________________________
Signature of Student-Athlete
__________________
Date
____________________________________
Signature of Head Coach
__________________
Date
____________________________________
Signature of Director of Athletics (or designee)
__________________
Date
CC: Email: Supervisor, Sports Information, Equipment Manager, Training Room, Head Coach, Achievement Center
TEAM INFORMATION
OCCASIONAL MEAL FORM
____ Completed by Coach
____
List names of all student-athletes receiving occasional meals
____
Submit to the Office of Athletics Compliance PRIOR to the date of the meal
NOTES:
A student-athlete or the entire team in a sport may receive an occasional meal in the locale of the
institution on infrequent and special occasions from an institutional staff member
An institutional staff member ay provide reasonable local transportation to student-athletes to attend
such meals
Approval of Occasional Meal Form
Please fill out this form and return to the Director of Compliance
In accordance with NCAA Bylaw 16.11.1.5, a student-athlete or an entire team may receive an occasional meal in the locale of the
institution on infrequent and special occasions from an institutional staff member. In addition, a student-athlete (or team) may receive
an occasional family home meal from a representative of athletics interests on infrequent and special occasions under the following
conditions:
- The meal must be provided in an individual’s home (as opposed to a restaurant) and may be
catered; and
- A representative of the institution’s athletics interest may provide reasonable local transportation
to student-athletes to attend the meal function only if the meal function is at the home of that
representative.
There are two concerns with hosting an occasional home meal – the involvement of recruits and boosters. It is permissible to have an
occasional home meal in conjunction with an official visit, but not if the meal is being held at the house of a representative of athletics
interest. Likewise, it is permissible for a representative of athletics interest to host an occasional home meal, but recruits may not be
present.
By completing this form, the parties involved have obtained permission to host the occasional meal and agree to conform to the
aforementioned regulations regarding NCAA Bylaw 16.11.1.5 and occasional meals provided to student-athletes. Be sure to include
all who attended the meal. Attach an additional page if necessary.
General Information
______________________________________
_____________________
Host of Occasional Meal
Date of Meal
_____________________________________________
Location of Occasional Meal
_____________________
Miles from Campus
________________________________________________________________________Attendee(s) of Occasional Meal
(List sport if entire team is attending)
________________________________________________________________________
Transportation for Student-Athletes
Other Attendees (attach additional pages if necessary)
___________________________________ ____________________________________
Name (relationship) Name (relationship)
Name (relationship) Name (relationship)
___________________________________ ____________________________________
Name (relationship) Name (relationship)
Name (relationship) Name (relationship)
Required Signatures
_______________________________________________
Host of Occasional Meal Signature
_______________________________________________
Head Coach Signature
_______________________________________________
Director of Compliance Signature
_____________________
Date
_____________________
Date
_____________________
Date
Bradley • Drake • Evansville • Illinois State • Indiana State • Loyola • Missouri State • Northern Iowa • Southern Illinois •
Wichita State
TEAM INFORMATION
TEAM TRAVEL, MANIFEST & ITINERARIES
____
Completed by Head Coach prior to first competition (SEASON MANIFEST)
____
Departure from campus is no earlier than 48 hours prior to the start of the actual competition (except
as provided in Bylaw 16.8.1.2.1)
____
Departure from competition locale is no more than 36 hours following the conclusion of the
competition (except as provided in Bylaw 16.8.1.2.1.1)
____
Manifest submitted to the Office of Athletics Compliance prior to first away competition, and updated
if necessary (i.e., additions to roster).
____
Itinerary submitted to the Office of Athletics Compliance prior to each competition
NOTES:
An institution may transport student-athletes from a central on-campus site to an off-campus site for
practice/competition and back to campus
An institution may provide actual and necessary travel expenses to an eligible student-athlete for
participation in athletic competition
The student-athlete must depart for the competition no earlier than 48 hours before the start of
competition and remain no more than 36 hours following the conclusion of the competition even if the
student-athlete does not return with the team
TEAM INFORMATION – OUTSIDE COMPETITION
OUTSIDE COMPETITION RESTRICTIONS
____
Completed by student-athlete and Head Coach prior to any outside competition during the academic
year
____
Must compete as an individual (unless granted an exception per NCAA rules)
____
Must be submitted to the Office of Athletics Compliance prior to departing for competition
____
New form must be completed for EACH outside competition each student-athlete participates in
NOTES:
Student-athlete may not accept prize money based on place finished at this competition
PERMISSION FOR OUTSIDE/UNATTACHED
COMPETITION FORM
ACADEMIC YEAR:_________________
Student-Athlete: This form, when completed, permits you to participate in outside competition. Such
permission must be obtained BEFORE the event is held. NOTE: EACH SPORT MAY HAVE DIFFERENT
RULES PERTAINING TO THE ABILITY TO COMPETE IN OUTSIDE COMPETITION. CHECK WITH
COMPLIANCE BEFORE COMPLETING THIS FORM TO SEE IF YOU WILL BE ELIGIBLE.
NCAA Bylaw 14.7.1.7 competition as individual/not representing MSU
It is permissible for a student-athlete to participate in outside competition as an individual during the academic year in
the student-athlete’s sport, as long as the student-athlete represents only himself or herself in the competition and does
not engage in such competition as a member of or receive expenses from an outside team.
Name of Student-Athlete
Name of Competition
Currently
Eligible
Representing
Location of Competition
Receiving Expenses From
Date(s) of Competition
Is the competition scored for any institutions present?
*By signing below, I attest that I will not accept prize money based on place finish at this competition.
(per bylaw 12.1.2)
APPROVAL
Signature of Student-Athlete
Date
Signature of Head Coach
Date
Signature of Assistant Athletics Director - Compliance
Date
PROMOTIONAL & FUND-RAISING ACTIVITIES
REQUESTS FOR DONATIONS AND/OR APPEARANCES
____
Completed by Head Coach prior to donating any items or allowing any student-athletes to appear at
any functions
____
Must be approved prior to Activity / Appearance
____
Student-athletes may NOT miss class or receive any compensation for appearing at a promotional,
charitable, educational or non-profit event
____
All donations of items must be pre-approved to ensure the items are not received by prospective
student-athletes
____
Promotional & Fund Raising Activities Request form must be submitted to the Office of Athletics
Compliance for approval
NOTES:
Some events/appearances may be set up by the Athletics Department Administration, however, please
verify prior to allowing your student-athletes to make any appearances
An institution’s athletics department staff members (e.g., coaching staff members) may not provide
financial contributions to a high school athletics program through participation in a fund-raising event
(e.g., paying greens fees to participate in a golf outing when any portion of the greens fees will go to
benefit the high school athletics program).
Athletics department staff members are not precluded from individually purchasing admission to
attend events (e.g., athletics banquets or meetings, competitions) where funds from the admission fee
ultimately will benefit prospects, provided the primary purpose of the event is not to raise funds for
prospects.
It is permissible for an institution’s coaching staff member to make financial donations to the high
school he or she formerly attended as a student (regardless of whether the donated funds are
intended to benefit athletics or non-athletics programs), provided the coaching staff member acts
independently of the institution, the donated funds are distributed through channels established by
the high school or the organization conducting the fund-raising activity and the donated funds are not
earmarked for a specific prospective student-athlete
CAMPS/CLINICS
CAMPS/CLINICS
____
Completed by all Coaches who own or operate an institution’s sports camp or
instructional clinic, either on or off-campus, IN WHICH PROSPECTS PARTICIPATE
____
Received copy of the Sport Camp/Clinic NCAA Compliance Packet (available in the Office
of Athletics Compliance) and submit electronically to Office of Athletics Compliance for
approval.
____
Approved by Conference Services
____
Approved by Office of Athletics Compliance (Kyle Yates)
____
Submitted to the Office of Athletics Compliance one month prior to the start of camp
along with a camp brochure
NOTES:
Any income from a camp must be reported at the end of the year as athletically related
income
All forms are available in the Office of Athletics Compliance
LOCAL SPORTS CLUB
LOCAL SPORTS CLUB
____
Completed and signed by Coach
____ Retrieved copy of the Local Sports Club Packet (available in the Office of Athletics
Compliance)
____
No student-athletes are employed at the club
____
An employment information form completed
____
A membership information form completed
____
MUST ATTACH:
____
Approval from the Office of Athletics Compliance is required PRIOR to August 1 or
PRIOR to any involvement in the club, whichever is later
____
Submitted to the Office of Athletics Compliance
Outside competition schedule
Facilities agreement
Incorporation status
All promotional material
Local Sports Clubs and NCAA Compliance
In accordance with NCAA guidelines, it is only permissible for a Missouri State University coach to be involved
with a prospect-aged individual if it is done through an organized local sports club. It must be conducted
through an established club that is separate from the University. It must have a name, be incorporated, have
rules, insurance, and participate in competition against outside teams (it cannot be used to just practice with the
individuals).
Attached, you will find a brief compilation of information and required forms that must be completed and on file
for any coach wishing to conduct a local sports club and work prospects.
Please note that any activity with prospects throughout the year may
only be done in accordance with the requirements set forth in the camp
and clinic documents or the local sports club documentation. All other
activity with a prospect will be deemed an NCAA violation.
Local Sports Clubs and NCAA Compliance
This guide is not intended as substitution for the NCAA Manual, binding interpretations of
NCAA legislation, University Policy and Procedures, or professional legal advice.
Coaches’ Involvement in Local Sports Clubs
General Rule
A member institution, on its campus or elsewhere, shall not conduct (or have conducted on its behalf)
any physical activity (e.g., practice session or test/tryout) at which one or more prospects reveal,
demonstrate or display their athletics ability in any sport. For purposes of the tryout rule, the prospect
includes any individual who has started classes for the ninth grade and is not enrolled in the member
institution at the time of the practice or test therein described. (NCAA Bylaws 13.11.1 and 13.11.1.1).
Additional Rules
In sports other than basketball, an institution’s coach may be involved as a participant or in instructional
or coaching activities in the same sport for a local sports club or organization located in the institution’s
home community, provided all prospects participating in said activities are legal residents of the area
(within a 50-mile radius of the institution) (NCAA Bylaw 13.11.2.4). Exception: The 50-mile radius
restriction shall not apply to a prospective student-athlete who resides outside a 50-mile radius of the
institution, provided the institution documents that the local sports club is the closest opportunity for
the prospective student-athlete to participate in the sport. (NCAA Bylaw 13.11.2.4.1)
1. Multiple Teams / Sports. If the local club sponsors multiple teams or multiple sports, the 50mile radius is applicable only to the team with which the institution’s coach is involved; however,
it is not permissible for the coach to assign a prospect who lives outside the 50-mile area to
another coach of the club (NCAA Bylaw 13.11.2.4).
2.
Below Ninth Grade. A coach of a local club team may be involved in activities with individuals
who are not of prospect age (i.e., prior to the ninth grade) regardless of where such individuals
reside (NCAA Bylaw 13.11.2.4).
3.
Institutional Sponsorship. Neither an institution’s athletics department nor an institution’s
athletics booster club may sponsor a local sports club that includes prospects. It is permissible for
a department of the institution that operates independent of the athletics department (physical
education department, recreation department) to sponsor a local sports club that includes
prospects, provided no athletics department staff member is involved with the club team (NCAA
Bylaw 13.11.2.4.3).
4.
Coach Organizing Own Club. If an institution’s coach wishes to organize his or her own local
sports club pursuant to Bylaw 13.11.2.4, such a club must be an established, ongoing club that is
engaged in competitive activities and is not formed only to provide instruction to prospects.
5. Private Instruction. An institution’s coaching staff member who is not employed by a local
sports club may not provide individualized instruction to prospects (e.g., private lessons). If the
coaching staff member is employed by a local sports club (e.g., tennis club, swim club), the coach
may provide individual instruction to prospects or serve as a coach for the club’s team that
involves prospects, provided the club is an established, ongoing club, and all prospects
participating in said activities are legal residents of the area (with a 50-mile radius of the
institution). Exception: The 50-mile radius restriction shall not apply to a prospective studentathlete who resides outside a 50-mile radius of the institution, provided the institution documents
that the local sports club is the closest opportunity for the prospective student-athlete to participate
in the sport.
6.
Employment of Student-Athlete. An institution’s coaching staff member who owns or operates
a local sports club or organization may not employ a student-athlete who is member of his or her
own team as a coach/counselor for the club or organization outside the institution’s playing
season. During the playing season, such employment would be countable athletically related
activity and a student-athlete may receive compensation for work actually performed at a rate
commensurate with the going rate in that locale for such services. Any compensation received
would be considered athletically related compensation arranged by the institution and, thus, would
be included in the student-athlete’s individual financial aid limitations and institution’s sport
limitation.
7.
Fee-for-Lesson Instruction. In Division I, a student-athlete can receive compensation for
teaching or coaching sports skills or techniques in his or her sport on a fee-for-lesson basis,
provided:
(a) Institutional facilities are not used;
(b) Playing lessons shall not be permitted
(c) The institution obtains and keeps on file documentation of the recipient of the lesson(s)
and the fee for the lesson(s) provided during any time of the year; and
(d) The compensation is paid by the lesson recipient (or the recipient’s family) and not
another individual or entity.
(e) Instruction to each individual is comparable to the instruction that would be provided
during a private lesson when the instruction involves more than one individual at a time.
(f) The student-athlete does not use his or her name, picture or appearance to promote or
advertise the availability of fee-for-lesson sessions. (NCAA Bylaw 12.4.2.1)
8.
Amateur Status/Membership Dues. An individual loses amateur status for receiving expenses
from an outside sponsor or organization to cover membership dues to a local sports club. A sports
club may waive membership dues for participants in the club, provided the club has an established
policy that includes selection criteria unrelated to athletics ability. (e.g., need based).
9.
Use of Institution’s Facility. A local sports club may use a member institution’s facility,
provided the local sports club is charged the same rental rate other outside groups would be
charged to use the facility.
10. Definition of Home Community. For purposes of NCAA Bylaw 13.11.2.4.1, the institution’s
home community should be considered equivalent to an area within a 50-mile radius of the
member institution. Exception: The 50-mile radius restriction shall not apply to a prospective
student-athlete who resides outside a 50-mile radius of the institution, provided the institution
documents that the local sports club is the closest opportunity for the prospective student-athlete to
participate in the sport.
11. Evaluation Limitations. If an institution’s coaching staff member is involved with a local sports
club during the academic year, the institution does not use one of its permissible evaluations for
any prospect participating in any competition against the local team the individual coaches. Any
other contest observed by the coaching staff member involving prospects (e.g., scouting future
opponents for the club team) must count as an evaluation for each prospect participating in the
contest. Exception: Evaluation Days – Women’s Volleyball: In women’s volleyball, each
institution is limited to 80 evaluation days per NCAA Bylaw 13.02.7.2. A coach’s involvement
outside the contact/evaluation period with a local sports club per NCAA Bylaw 13.11.2.4 shall
count toward the limit. (NCAA Bylaw 13.1.7.12)
12. Use of Institution’s Accounting Services. An institution’s department of athletics may provide
an outside club team (whose coach also is the coach of the local club team) with accounting and
financial services, only if the department of athletics offers these services to other outside agencies
that involve institutional athletics department staff members and the club pays for such services at
the going rate.
13. Mixing Club Duties With Institutional Duties. An institution may not pay a coach’s expenses
to attend a contest in which the coach’s local sports club is participating if the coach also will be
performing recruiting duties related to his position at the institution.
14. Using an Institution’s Weight Room. Prospective student-athletes who are members of a local
sports club may use the institutional weight room facility provided the club rents such facilities at
the normal rate and such facility usage is related to legitimate club activities (e.g., conditioning
activities). (NCAA Interp 06/15/88)
15. Sports Club or Outside Organization Providing Membership Dues. The membership services
staff confirmed that an individual may receive expenses from a sports club or outside organization
to cover membership dues to a local sports club as long as the dues are related to actual and
necessary expenses for participation on the team as specified in Bylaws 12.02.5 and Bylaws
12.1.2.1.4.3.
16. Staff Members Involved with Local Sports Clubs. Athletics department staff members who are
not included in the institution's coaching limitations (e.g., director of athletics, academic advisor,
director of volleyball operations) may be involved with a local sports club located in the
institution's home community that includes prospects participating in any sport regardless of
whether those prospects live within a 50-mile radius of the institution. The subcommittee noted
that it is not permissible for these non-coaching staff members to engage in any recruiting
activities on behalf of the institution while participating in any activities with a local sports club
team (NCAA Interp 5/17/00)
Local Sports Club and NCAA Compliance
**This packet is good for August 1, 2013 through July 31, 2014. Approval from the Compliance Office is
required prior to August 1, 2012 or prior to any involvement, whichever date is later. You must remain
in compliance for the duration of this agreement.
Information Form
1. Name of Club:
2. Name of Director of Club:
3. Location of Club:
4. Schedule of Operations of Club:
5. Amount of Membership Dues (attach any policy for discounts or waivers):
6. Employees of Local Sports Club (See Attachment 1)
NO STUDENT-ATHLETES MAY BE EMPLOYED
7. Members of Local Sports Club (See Attachment 2)
8. Outside Competition Schedule (Please Attach)
9. Facilities Agreement (Please Attach)
10. Incorporation Status (Please Attach)
11. All Promotional Materials (Please Attach, or if none please submit a statement)
I understand that my ability to operate a local sports club is a privilege, which may be revoked at any
time by Missouri State University.
I have submitted accurate information and will continue to follow NCAA rules regarding this local sports
club. In addition I will notify the compliance office of any changes to this local sports club.
I will not participate in any activity with the local sports club until I receive final approval from the
Compliance office.
I agree to allow all components of this local sports club and the corresponding information to undergo
an audit conducted by the Missouri State University Athletics Department.
Signature of Coach
Date
Local Sports Club and NCAA Compliance
Local Sports Club Checklist
To be completed by the compliance office
Name of Club:
Coach:
Information Form
Club Employee Information Form
Club Membership Form
Outside Competition Schedule
Facilities Agreement
Incorporation Status
Promotional Materials
I have reviewed the information for the above named local sports club and it complies with all
applicable NCAA regulations.
Compliance Office
Date
Local Sports Club Employee Information
*This form must have names and information for all employees working for the local sports club.
Name of Local Sports Club: ____________________________________________________________________________________
Name
Occupation
Affiliation
Compensation
Responsibility
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
_____________________________________________________________
Signature of Club Director/Coach
_______________________________
Date
Local Sports Club Membership Information
*This form must have the name and information for all individuals who are members of your club regardless of age. This must be completely accurate.
Name of Local Sports Club: ____________________________________________________________________________________
Name
Age
Address
Distance from Campus
(miles)
Membership Paid ($)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
_____________________________________________________________
Signature of Club Director/Coach
_______________________________
Date
OUTSIDE INCOME
OUTSIDE INCOME
____
Completed by all Athletic Department Staff Members or full-time Coaches whether or not any outside
income is earned
____
Approved by the Office of Athletics Compliance
____
Approved by the Director of Athletics and President
____
Submitted to the Office of Athletics Compliance
NOTES:
If outside income or benefits is earned for the year (August through July), you must indicate specifically
the source of income
Contractual agreements between a full or part-time athletics department staff member (excluding
secretarial personnel) and an institution shall include these stipulations:
o That staff members are required to provide a written detailed account annually to the chief
executive officer for all athletically related income and benefits from sources outside the
institution, and
o The approval of all athletically related income and benefits shall be consistent with the
institution’s policy related to outside income and benefits applicable to all full-time or part-time
employees
Sources of such income shall include, but are not limited to, the following:
o Income from annuities, sports camps, housing benefits, country club memberships,
complimentary ticket sales, television and radio programs and endorsement or consultation
contracts with athletics shoe, apparel or equipment manufacturers
Missouri State University
Outside-Income Report for Athletic Department Staff Members
In accordance with NCAA Bylaw 11.2.2 all athletics department staff members must provide a written
detailed account annually to the institution's chief executive officer for all athletically related income
and benefits from sources outside the institution.
Report ALL athletically related income and benefits from sources outside the institution.
This reporting period is July 1, ______ through June 30, _______.
DUE: SEPTEMBER 1, ____
Athletically-Related Non-Institutional Income & Benefits
Source
$ Amount
1. Speaking engagements
2. Salary supplement (from outside the athletic department)
3. Endorsement or consultation contracts
4.
5.
6.
7
8.
9.
10.
11.
a.
Athletics shoes
b.
Apparel
c.
Equipment
Television appearances or commercials
Radio appearances or commercials
Income from corporations in exchange for charitable work
Annuities
Sports camps
Housing benefits
Country-club memberships
Complimentary-ticket sales
Other
12. (specify):_________________________________________________
I hereby certify that I am in compliance with all NCAA and institution regulations governing outside income. I
have included and/or attached a detailed summary of all sources of outside income and benefits that I have
received in this reporting period.
Check here if no outside income will be earned/or was not earned for the current academic year.
Athletics Staff Member's Signature
Date
Printed name of Staff Member
CEO's Signature
Date
REPORTING VIOLATIONS
PROCEDURES FOR REPORTING A VIOLATION
ATHLETICS COMPLIANCE – RULES EDUCATION
In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA rules, whether they
be secondary or major, shall be investigated. At no time shall any rules violation (secondary or major) go
unreported to the Assistant Athletics Director for Compliance.
If the Associate Athletics Director for Compliance determines a violation has occurred, the violation (or
possible violation) will be reported to the NCAA national office and/or appropriate conference officials.
1. Reporting a Violation
a. An individual (e.g., athletic department staff member, student-athlete, university employee,
representative of the University’s athletics interests, member of the community) may report an
alleged, rumored or suspected violation
b. The individual may report the alleged, rumored, or suspected violation verbally or in writing.
He/she may report an alleged violation anonymously
2. To Whom Shall an Alleged Violation be Reported?
a. If an alleged or rumored violation is communicated to any athletic department staff member, or
individual other than an athletic department staff member, the individual has an obligation to
report the alleged violation to any or all of the following persons in a timely manner:
The Associate Athletics Director for Compliance
The Director of Athletics
The Faculty Athletics Representative
b. Assistant Coaches have not met their burden by simply reporting a possible violation to their
supervising head coach; they must be able to verify that the report is made to one of the two
department staff members listed above
MORE INFORMATION IS AVAILABLE
IN THE OFFICE OF ATHLETICS COMPLIANCE
© Copyright 2024