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2014
UniSA AUSTRALIAN HPV SUPER SERIES
ROUND 4 EVENT MANUAL
SEPTEMBER 19 - 21
Conducted by:
Australian International Pedal Prix Inc.
83 Goodwood Road
Goodwood SA 5034
Email: office@pedalprix.com.au
Web: www.pedalprix.com.au
If changes are made to this manual, the organising body will notify all teams who have entered the
Event and revised documentation will be published on the website
Revised 31/07/
31/07/2014
PROGRAM OF EVENTS
**SUBJECT TO CHANGE**
Thursday 18 September
8:00am
Gates 1 & 2 open
1:00pm
Scrutineering commences
5:00pm
Scrutineering concludes
10.30pm
Gates 1 & 2 close – no vehicle access
Friday 19 September
6:00am
Gates 1 & 2 open
9:00am
Scrutineering and Judging commences
4:00pm
Scrutineering and Judging concludes
4:00pm
Gates 1 close – no vehicle access
4:30pm
Timed practice session 1 commences Category 1 & 2
6.00pm
Session 1 concludes
6.05pm
Timed practice session 2 commences Category 3 & 4
7:35pm
Session 2 concludes
7:45pm
Gates 1 & 2 open
8:30pm
Compulsory Team Managers briefing – Community Club upstairs
9.15pm
Managers briefing concludes
10:30pm
Gates 1 & 2 close – no vehicle access
Saturday 20 September
6:00am
Gates 1 & 2 open
9:00am
Gate 1 closed for vehicle access
9:20am
Top 15 shootout commences
10:00am
Shootout concludes
10:15am
On track demonstration
11:00am
Commence form up of grid
11:30am
All vehicles on grid
11:50am
All riders in vehicles - grid cleared
11:52am
National Anthem
11.53am
Parade Lap commences
12:00pm
Rolling start
Sunday 21 September
12:00pm
Race concludes
12:30pm
Gate 1 opened
12:30pm
Post-race presentations
1:30pm
Presentations conclude
DON’T DRIVE TIRED
AIPP Inc is concerned that some teams may be attempting to return home after this Event with drivers
who have suffered from sleep deprivation. This practice is potentially fatal and is actively discouraged.
If you or any persons associated with your team finds themselves in this position, please contact the
Event Director to arrange camping on Sunday evening on the Reserve to ensure a good night’s sleep
prior to setting off on your journey.
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CONTENTS
1
Times/Dates
Page 4
2
Venue
Page 4
3
Amenities / Services
Page 5
4
Access / Egress to Sturt Reserve
Page 9
5
Car Parking
Page 10
6
Vehicle Numbers
Page 10
7
Documentation
Page 10
8
Team Identification
Page 11
9
Scrutineering
Page 11
10
Riders Attire & Helmets
Page 11
11
Lap Counting & Timing
Page 12
12
Team Managers’ Briefing
Page 12
13
Track Marshalling
Page 12
14
On Track Activities
Page 13
15
End of Competition
Page 15
16
Award Presentations
Page 15
17
Rider Injuries & Medical Treatment
Page 16
18
Flags/Lights
Page 16
19
Responsibilities & Obligations of the Team Manager
Page 18
20
Event Rules
Page 20
21
Penalties
Page 21
22
Protests
Page 21
23
Results
Page 21
Appendix 1
Appendix 2
Appendix 3
Appendix 4
Site map
General Procedures for Refuelling of Generators
Injury Report Form
Protest Form
DEFINITIONS
“Organising Body” and “AIPP” referred to in this document is Australian International Pedal
Prix Inc.
“Event” referred to in this document is Round 4 of the UniSA Australian HPV Super Series.
“HPV” referred to in this document is an abbreviation of Human Powered Vehicle.
UniSA Australian HPV Super Series 2014
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1
TIMES/DATES
1.1
Tuesday 16 September 2014 - Set up by AIPP commences
1.2
Thursday 18 September 2014 – Team entry to the site allowed
1.3
Thursday 18 September and Friday 19 September Scrutineering will be conducted at the
venue on the main straight opposite Pit G – refer to the map at the end of this manual
1.4
Teams will be able to request preferred Scrutineering times prior to the Event and will
be advised of allocated Scrutineering times via the website
1.5
Friday 19 September 2014 – Track activities commence
1.6
Saturday 20 September 2014 at Noon – Round 4 of the UniSA Australian HPV Super
Series commences
1.7
From 9:00am on Saturday no motor vehicles will be able to enter or exit the venue
1.8
Sunday 21 September 2014 at Noon – Round 4 of the UniSA Australian HPV Super Series
concludes 24 hours after it commenced. Time out for any race stoppages will be
included as race time
1.9
Sunday 12:30pm – Gates open for motor vehicles
2
VENUE
2.1
This Event is conducted on a closed street circuit at Sturt Reserve, Murray Bridge, South
Australia.
2.2
The track is 2.06 kms in length, with up and down gradient sections and is a bitumen
roadway with bends in both directions. The width varies from 6 to 12 metres and will
have varying light conditions at night from floodlit to complete darkness in some
sections
2.3
The track proper is the roadway under which race conditions are observed. It does not
include pit lane
2.4
All pit lanes are located on the inside of the track. They are in groups of twenty to thirty
pits and include a separate changeover area for each team directly in front of the team’s
pit area
2.5
All traffic travels in an anti-clockwise direction
2.6
Areas designated as hazardous will be roped off. Teams and their visitors are not
permitted within these areas. This also applies to Event management areas (Race
Control) where access is limited to authorised personnel
UniSA Australian HPV Super Series 2014
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2.7
Emergency Access Road. The marked roadway behind pit areas must be kept clear to
allow emergency vehicle access. Teams must check ground marking carefully and not
set up any tents or equipment on this roadway. Teams will be required to move
anything set up or left on the access roadway. A pit number sign (300mm x 300mm) will
be provided to all teams to affix to the rear of their pit area in a position which is clearly
visible from the emergency roadway. Teams in Pit I are required to fix the sign to the
Front of their Pit. This is to assist Event or emergency personnel and visitors locating
teams during the Event
2.8
Sturt Reserve is a DRY ZONE. Possession and/or consumption of alcohol is prohibited
2.9
We have been afforded the privilege of using Sturt Reserve for a HPV Event. Under our
agreement with the Rural City of Murray Bridge we are required to ensure we do not
jeopardise the Reserve and the environment in general
As a guide to expected behaviour:
3
•
No trees or vegetation may be trimmed or damaged. Accidental damage must
be reported to the Event Director immediately
•
No open fires may be lit in the area
•
All rubbish and refuse are to be disposed of in bins provided
•
All materials and equipment shall be stored so as to prevent damage to the site
and minimize hazards to persons, materials and equipment
•
Individuals should remember that they are a member of a team and ultimately
responsible for the actions of all their team. Team Managers should brief team
members accordingly
AMENITIES/SERVICES
The following amenities and services will be available throughout the Event:
3.1
Catering
A range of hot and cold food and drinks will be available for the duration of the Event.
There is also a permanent café and fully licensed Community Club adjacent to the
venue. Teams are not permitted to sell food at the Event. On site caterers have
exclusive selling rights
3.2
Drinking Water
There is one potable water outlet at Sturt Reserve located in the central area adjacent
to the catering area. Refer to the venue map. Teams are advised to ensure that they
have adequate supplies of suitable drinking and washing water
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3.3
Toilets
There are two blocks of permanent toilets at the northern end of the reserve. In
addition, three transportable toilet blocks will be located around the reserve. Teams
supplying their own toilets are asked to consider the health and welfare of nearby
teams when locating these facilities within their allocated campsite
3.4
Showers
Shower blocks will be located in a central position on the reserve. Teams are asked to
be mindful of the amount of water they consume and, when showering, consider the
large number of users
3.5
Rubbish Removal
Teams are expected to keep their areas tidy during the Event and utilise rubbish bins
provided. Team Managers are urged to actively encourage litter prevention through the
use of appropriate bins and should ensure teams clean up their immediate area prior to
departure
3.6
3.6.1
Power
Power is not provided to pits or camp sites. Teams are not permitted to run cables to
fixed power boxes. Unauthorised cables will be disconnected
3.6.2
Teams requiring power in their pit and/or camp area should provide their own
generators which need to be located with consideration for other teams. A 2.1 kg ABE
fire extinguishers MUST be located next to the generator at all times and safe
procedures MUST be observed during refuelling (Appendix 2)
3.6.3
All leads are to be tagged and within test date. There will be a tagging service on site at
a nominal fee
3.6.4
All leads and cables across walkways are to be covered to prevent trip hazards
3.6.5
All exposed extension lead joins are to be covered with a waterproof cover
3.7
Public Address System
A public address system will operate throughout the Event. Please ensure you monitor
this for important announcements
3.8
3.8.1
Camping
Team camping spaces will be numbered and allocated according to pit number
3.8.2
Where possible spaces will be approximately 50m deep x 4m wide
3.8.3 Please be mindful of space and only use the area you have been allocated. Teams
encroaching on other competitors’ space will be required to move
3.8.4 Motor vehicles must not be left in the camping area (caravans, camper vans and
camper trailers excepted)
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3.9
Pits and Rider Change Areas
3.9.1 Team pit spaces and rider change areas will be numbered and allocated prior to the
Event with the information available on the website
3.9.2 Teams are to set up in the infield directly behind their pit areas, which are
approximately 4 metres in width
3.9.3 Entrants with multiple teams may be required to share pits within their teams
3.9.4 Teams must not encroach on any area of the pits other than their allocated space
3.9.5 No motor vehicles are to be left in the pit areas, camping area or central roadway
3.9.6 Due to space restrictions because of the large number of entrants to this Event, large
trucks (including articulated vehicles) are not permitted to remain on the Reserve
3.9.7 Pit areas are illuminated at night, but only to a minimal standard
3.9.8 There is to be no welding, grinding, etc within Pit areas
3.9.9 No stakes, poles etc are to be driven into any sealed surface or where there are
underground watering systems in place. The location of underground systems are
marked with blue paint
3.9.10 A yellow safety line will be marked on pit lane. All rider changeovers must be made
behind the yellow line. Team marquees etc must be set back at least 2 metres from the
yellow line
3.9.11 Pit lane must be kept clear of spectators as it is traversed by all vehicles entering and
exiting the pits. No spectators or team members are permitted on the track side of the
yellow line
3.9.12 All teams must provide fire extinguishers (MINIMUM of 2.1Kg ABE type) in both their
camp and pit sites. All fire extinguishers must be fully charged and within test date
3.9.13 Gas heaters should only be used in open or well ventilated areas, never in sleeping
areas. Carbon monoxide is deadly. Be mindful of the effect of heat on any covering
over the top of a gas heater
3.9.14 Cooking and team catering may be carried out in the rear portion of the allocated pit
area. This activity must not impact on the safety of the pit occupants or the emergency
lane that traverses the rear of the pits
3.9.15 No Kerosene, petrol or similar forms of heating are allowed
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3.10
Vehicle Maintenance and Repairs
3.10.1 Vehicle maintenance facilities (Tri-Sled Service Tent) will be available onsite for minor
repairs. Minor repairs may be carried out in team pit areas. No welding is permitted
anywhere on site.
3.11
Off Track Safety
3.11.1 Teams hiring houseboats are reminded of their obligations to comply with water safety
regulations that pertain to hirers of houseboats
3.11.2 All teams and their personnel are reminded of the dangers of swimming in the River
Murray. Below the surface the water is extremely cold. Unseen hidden objects and sand
bars may be present below the surface. The banks can pose difficulties when trying to
leave the water
3.11.3 South Australian Metropolitan Fire Service personnel will conduct inspections of Team
pit and camp areas to assess their compliance with fire safety. Teams are required to
co-operate with these officers
3.11.4 Animals are prohibited. Guide, Hearing, SAPOL and Event Security dogs are excepted
3.12
Security
3.12.1 South Australian Police and Event security personnel will conduct continual patrols of
the venue
3.12.2 Teams should be mindful of security issues and keep all valuable items in a safe location
3.12.3 Teams are responsible for security within their campsite and pit areas. It is advisable
that these sites are occupied at all times to maintain security and prevent incidents of
theft or damage
3.13
On Line results
3.13.1 Results will be available online. Refer to the website for further information
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4
4.1
ACCESS TO STURT RESERVE
Motor vehicles will not be able to enter or exit the venue during the 24 hour race, any
organised Events or the Friday evening practice session
4.2
Pedestrian access during the Event will be via Gate 1 located at the intersection of Sturt
Reserve and Jaensch Roads and Gate 2 on the river side of the track
4.3
Sturt Reserve is closed to general traffic from Wednesday 17 September until Monday
22 September. Event competitor and service vehicles are the only vehicles allowed on
the circuit. If private vehicles are required for transport during the Event they should be
parked outside the venue. Once the venue is locked down, any vehicle parked in the
infield car park must remain there for the duration of the Event
4.4
Conventional bicycles, skateboards, scooters and motor bikes are not to be brought to
the Event. Their use is prohibited
4.5
Access Times – Thursday - Sunday
GATE 1 - VEHICLE & PEDESTRIAN ACCESS
Thursday September 18
8.00am
OPEN to all access
10.30pm
CLOSED to all access
Friday September 19
6.00am
OPEN to all access
4.00pm
CLOSED to vehicle access
7:45pm
OPEN to all access
10:30pm
CLOSED to all access
Saturday September 20
6:00am
OPEN to all access
9:00am
CLOSED to vehicle access
Sunday September 21
12.30pm
OPEN to all access
GATE 2 - PEDESTRIAN ACCESS RIVERFRONT
Thursday September 18
8.00am
OPEN
10.30pm
CLOSED
Friday September 19
6:00am
OPEN
10:30pm
CLOSED
Saturday September 20
6:00am
OPEN for the duration of the Event.
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4.6
Teams arriving to set up pits and camping must enter and exit Sturt Reserve via Gate 1.
Traffic will travel in an anti-clockwise direction. No access is allowed to the riverfront
straight area. Access to riverfront pits is only available from the centre roadway. Refer
to venue map (Appendix 1)
4.7
Teams must ensure team members are supervised at all times. No casual track use is
permitted by competition or training vehicles. Other than the race, HPV’s are only
permitted on the track during the official practice session
4.8
An entry fee of $15 per person including riders will be charged and collected at the
gate. This charge covers attendance for the duration of the Event. Teams are able to
pre-purchase entry wristbands prior to the Event. Children under the age of 10 years of
age will be admitted free of charge
5
5.1
CAR PARKING
A long term car park is located inside Sturt Reserve. All vehicles remaining inside the
venue must be parked in this area. There is a $15 charge per vehicle. Vehicles in this
location must not be moved until the track is clear after the conclusion of the race on
Sunday afternoon
5.2
No vehicles are permitted to park in camping or pit areas
5.3
When parking outside of the Event area please be mindful of local restrictions
5.4
Directions of car parking attendants must be followed
6
6.1
VEHICLE NUMBERS
Side number panels and numbers will be distributed during Scrutineering to those
teams who have not already received them at Rounds 1, 2 or 3
6.2
Teams will be allocated the same number for the entire series irrespective of the
number of rounds entered
6.3
A fee of $11 per panel will be incurred for teams requiring additional number panels.
Orders must be placed at least three weeks prior to the Event
6.4
Number panels are not required to complete Scrutineering but must be attached prior
to the start of competition
7
7.1
DOCUMENTATION
Documentation will take place as part of the Scrutineering process. This process will be
conducted out of the Events SA caravan at the rear of the Race Control compound
7.2
All teams are required to present documents prior to Scrutineering
7.3
To complete the process, the following are required
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Form 1
Form 2
Form 3
Form 4
Principal’s Declaration - Must already have been forwarded to AIPP by
teams who wish to be considered institutional
Team Manager Declaration - Required from every Team Manager
Consent Release and Indemnity - Required from all riders prior to their
participation in the Series
Team Member List - Required for each Event
7.4
Once all documents have been checked each Team will be issued a Scrutineering
Checklist Form and directed to the start of Scrutineering
8
8.1
TEAM IDENTIFICATION
One competitor wristband for each of the team riders and team manager will be issued
following successful Scrutineering. Team managers will also receive a manager’s lanyard
and credential which must be worn at all times. Managers of teams who have competed
in Round 1, 2 or 3 will have already received their credential
8.2
Only properly identified team members will be permitted to ride vehicles
8.3
Replacement wristbands will only be issued on return of a damaged band not for lost
bands
8.4
Team riders and managers and/or proxies must wear this identification at all times
during the Event
8.5
Category 2 & 3 team members must have their Student ID readily available for
presentation to Event Management on request
9
9.1
SCRUTINEERING
Scrutineering will take place on Thursday 18 September between 1.00pm and 5.00pm
and Friday 19 September between 9.00am and 4.00pm. Scrutineering will be conducted
at the venue on the main straight opposite Pit G. (See map Appendix 1). Teams will be
offered a choice of Scrutineering times prior to the Event and times will be published on
the website
9.2
All vehicles will be fully scrutineered to ensure that they comply with 2014 Vehicle
Specifications and will not be permitted to start until they have passed Scrutineering
9.3
Vehicles may be subject to subsequent Scrutineering during or after the Event
10
10.1
TEAM RIDERS ATTIRE AND HELMETS
Riders must wear appropriate cycling attire which is neatly fitting. Shoulders must be
covered
10.2
Riders must wear an approved bicycle helmet to AS/NZS 2063:2088 standard
10.3
Helmets must be properly fastened and adjusted correctly at all times
10.4
Caps, hats, beanies, hoods or other items must not be worn under helmets
UniSA Australian HPV Super Series 2014
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10.5
Eye protection is required for riders in vehicles which are not fully enclosed
10.6
Hand and finger protection is recommended for all riders
10.7
Riders must wear shoes or cleats that provide full foot coverage
10.8
Riders must not wear personal listening devices or use mobile phones while in a vehicle
11
11.1
LAP COUNTING AND TIMING
All teams are required to supply their own MyLaps ProChip Transponder
11.2
Teams must ensure the transponder is securely fitted to the vehicle for the duration of
the Event
11.3
Each vehicle will have its transponder checked under riding conditions during
Scrutineering
11.4
If the lap counting system fails the information that is available will be used to
determine an equitable allocation of positions at the sole discretion of the Organising
Body. Results and Awards will be announced accordingly
11.5
If a team transponder is lost or fails during the race a replacement can be purchased
from the Events SA Caravan for $132
12
12.1
TEAM MANAGERS’ BRIEFING
Time:
8.30pm Friday 20 September
Location:
Murray Bridge Community Club – upstairs meeting room.
Duration:
45 mins
Attendance at this meeting is compulsory for all team managers
13
13.1
TRACK MARSHALLING
Teams will be advised of their allocated marshalling time and location via the website
13.2
All teams are required to ensure they have at least 2 trained marshals
13.3
Failure to appear at the rostered time and location will result in team penalties
13.4
Marshals must arrive at their position at least five minutes prior to their allocated time
13.5
Marshals will be provided with a radio, safety vest, torch, flags, lights and writing
equipment all of which must be passed to the next marshal at changeover
13.6
Marshals must not leave their position until relieved
13.7
The Marshal taking up the position shall radio the Chief Marshal to advise changeover
UniSA Australian HPV Super Series 2014
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14
14.1
ON TRACK ACTIVITIES
Timed Practice Session Friday 19 September 2014
Category 1 & 2 – 4.30pm to 6.00pm
Category 3 & 4 – 6.05pm to 7.35pm
14.1.1 Teams wishing to take part in the practice session must register using the Request Form
sent to all teams and available on the website. Deadline for registration is 30 August
2014
14.1.2 Practice is not compulsory
14.1.3 This session will be conducted under race conditions. All laps will be timed
14.1.4 The fastest lap time for each vehicle during Practice will determine grid positions for
Round 4 of the UniSA Australian HPV Super Series 24 hour Event with fastest times at
the front of the grid
14.1.5 All vehicles not taking part in the Practice session will be allocated grid positions in
vehicle number order regardless of category behind those who participated in Practice
14.1.6 The three fastest vehicles in each Category (including the 3 fastest all female teams) will
take part in a one lap shootout on Saturday morning 21 September. This shootout will
determine the top 15 positions in Category on the Grid for Round 4 of the UniSA
Australian HPV Super Series
14.1.7 Teams registered to enter the Practice session may be required to provide a track
marshal for this session. These Marshals will be selected for the session with the roster
being available on the website prior to the Event
14.1.8 Only vehicles which have been successfully scrutineered will be permitted to take part in
the session
14.1.9 No vehicles are to commence using the circuit until an announcement is made via the
PA system to commence the session. Pit exit Marshals will open pit lanes as directed by
the Chief Marshal and the entire circuit will be available under a green light/flag
14.1.10 Only registered and properly identified riders will be permitted to participate in the
practice session
14.1.11 All vehicle and rider safety equipment must be used
14.1.12 The timing and duration of this session may be altered at the discretion of the Race
Director
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14.2
Top 15 Shootout
Saturday 20 September 9.20am – 10.00am
14.2.1 The shootout is conducted under race conditions
14.2.2 The fastest 3 vehicles in each Category (including the 3 fastest all female teams) will
take part in the shootout to determine the first 15 grid positions
14.2.3 Vehicles will line up on the Main Straight, after the Start/Finish Line and will be flagged
off individually at approximately 1 minute intervals
14.2.4 Timing of the flying lap will commence when the vehicle first crosses the start/finish line
and will finish when the vehicle crosses the start/finish line for the second time
14.3
Round 4 of the UniSA Australian HPV Super Series
Saturday 20 September 2014 Noon to Sunday 22 September 2014 Noon
14.3.1 11.00am Grid form up commences. The first 15 vehicles will be in the positions attained
during the Shootout. Vehicles will then form up according to the times attained during
Practice. All vehicles that did not take part in the Practice session will form up in vehicle
number order behind those who participated in Practice regardless of category
14.3.2 11.30am – Form up complete and all vehicles must now be on the grid
14.3.3 11.35am – Event opening ceremony and fanfare commences
14.3.4 11.48am – All riders to be strapped in and all non riders have 2 minutes to clear the grid
14.3.5 11.50am – Grid cleared
14.3.6 11.52am – National Anthem
14.3.7 11.53am – Course Car to commence rolling lap of the circuit. All vehicles to maintain
track position behind the course car under yellow flag conditions
14.3.8 11.59am – Course Car leads field back on to the main straight and turns off its flashing
warning lights to signal commencement of the Event
14.3.9 Noon – Course Car crosses the start line when the Australian National flag will be waved
to HPV’s to start the Event. All circuit lights will be green
14.3.10 If the start is aborted for any reason the Course Car will leave its flashing lights on, the
Australian National flag will not be waved and the circuit lights will remain flashing
yellow. This will signal to riders that a further parade lap will need to be undertaken
UniSA Australian HPV Super Series 2014
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15
15.1
END OF COMPETITION
Unless there are unforeseen circumstances, lap counting will end exactly 24 hours after
race commencement inclusive of race stoppages. Commencement being when the first
vehicle first crossed the start/finish line at the conclusion of the rolling lap
15.2
All vehicles after this time will receive the chequered flag
15.3
The chequered flag signals the end of the Event and all vehicles, once having been
shown this flag, must slow
15.4
The Course Car will be waiting just past the start/finish line to collect the lead vehicle
after it has crossed the finish line
15.5
ONCE THE COURSE CAR HAS ENTERED THE TRACK NO HPV MAY PASS IT UNLESS
INSTRUCTED TO DO SO BY THE DRIVER OR OBSERVER IN THE COURSE CAR
15.6
As the Course car passes each marshal point the marshals will wave their red and yellow
flags together to signal the race end
15.7
The Course car will lead all vehicles on a parade lap back to the Start/Finish line
15.8
All vehicles must return to their pit area immediately following the conclusion of the
parade lap
16
16.1
AWARD PRESENTATIONS
12:30pm Sunday 21 at the rear of official compound
The following awards will be presented:
• Innovation Award
• Chairman’s Award
• Tim Bellotti Memorial Award
• Endurance for the leading vehicle (in each category) and highest placed all female
team (in each category) completing the most laps in Round 4
• Fastest Lap for each category in Round 3
•
UniSA Australian HPV Super Series Awards for the leading vehicle and highest
placed all female team in each category based on cumulative scores from each
Round in 2014
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17
17.1
RIDER INJURIES & MEDICAL TREATMENT
St John First Aid representatives will be on-site for the duration of the Event to facilitate
the treatment of injuries
17.2
Team members are encouraged to have ambulance insurance cover in case travel to
hospital is needed. Inquiries should be made into school student accident/medical
insurance coverage
17.3
If treatment is required the following procedure must be adhered to:
17.3.1 In the case of riders - as soon as practicable after the injury the Team Manager or
delegate must accompany the rider to the St John first aid post
17.3.2 The Team Manager or delegate must provide St John representatives with all available
medical information concerning the patient to assist with their treatment
17.3.3 Once the required treatment has been completed the Team Manager or delegate is to
attend at Race Control to provide details of the incident – Injury Report Form to be
completed (Appendix 3)
17.4
No additional person may substitute for an injured rider in the team
18
18.1
FLAGS / LIGHTS
Australian National Flag
Competition Start
18.2
Green Flag/Light
Conditions normal race speed
18.3
Yellow Flag/Light
This is the signal for danger – there is a hazard on track ahead. It may be in the form of
another vehicle, debris or a marshal on the track. SLOW DOWN and be prepared to
take evasive action. Any overtaking or riding within the yellow flag area prior to the
next green flag that causes concern to officials will be severely dealt with
18.4
Red & Yellow Flags/Flashing Red & Yellow Light
Emergency Vehicle either on or about to enter the track or other hazard on the track
Red and Yellow flags/lights will be shown at the two marshal points preceding the
obstacle. Riders need to be very aware of these occurrences and ensure they travel
extremely slowly with NO OVERTAKING and be prepared to take evasive action
Overtaking within the red & yellow flag/light area prior to the next green
flag/lightwill incur penalties
18.5
Red Flag/Light
STOP IMMEDIATELY AS NEAR AS PRACTICABLE TO THE LEFT HAND SIDE OF THE
TRACK. If red flag condition continues for an extended period, teams may be directed
to return to their pit. When directed to move, vehicles are to return to their pit in
single file. NO OVERTAKING PERMITTED
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18.6
Black Flag
Waved directly at a single vehicle. Vehicle is required to stop at Race Control on the
following lap. The Black flag may be shown in conjunction with a vehicle number
18.7
Chequered Flag
End of competition
Following a race stoppage whereby all vehicles return to their pits, an announcement will be
made over the PA system for all vehicles to present to the start/finish line and form up in the
same grid position they were at the commencement of the race
One lap will then be undertaken behind the course car and provided the Race Director is
satisfied with the state of the field and circuit the course will go green and racing will
recommence
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19
RESPONSIBILITIES AND OBLIGATIONS OF THE TEAM MANAGER
[Information in this section also relates to any person who is acting in the capacity of
Proxy for the Team Manager at any given time]
19.1
Each team must nominate one Team Manager over the age of 18 years of age who:
19.2
Is the official contact between the Organising Body and the team
19.3
Is responsible for presenting all necessary paperwork at Scrutineering
19.4
Is responsible for ensuring that their team members act within the rules and spirit of the
Event
19.5
Must be present in the Team’s pit area throughout the Event and have the nominated
contact mobile phone with them, turned on and not diverted or switched to message
bank
19.6
Must be present at the Team Managers’ briefing. This applies to Team Managers and
their nominated proxies for the Event
19.7
Will not be a riding member of the team unless permission is obtained from Organising
Body at least one week prior to the Event
19.8
Has the responsibility of ensuring that all team members understand all rules, guidelines
and safety procedures governing the Event and are aware of the consequences of any
infringement
19.9
Has the responsibility of ensuring each rider has all necessary adjustments in their
vehicle made before they enter the track. This should primarily be achieved through
establishing the Team’s practised protocols
19.10
Is responsible for the conduct of those in or associated with the team
19.11 Is responsible for ensuring that all areas used by the team, its support staff and visitors
during the Event are kept tidy and left tidy after the Event
19.12
Is responsible for ensuring that the team provides trained marshals as required
19.13 Is reminded that they have a particular responsibility and duty of care to their riders and
during construction and use of the team vehicle, they must ensure that (a)
the rider protection structures are strong enough to meet their purpose
(b)
all other aspects of the vehicle do not compromise rider safety
19.14 Must be familiar with and comply with the duty of care check list – see below
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19.15
Duty of Care Check List
This list is provided to assist Team Managers fulfil their “duty of care” and remind them
they are responsible for safety within their campsite and pit areas:
• No open fires are permitted in the grounds of Sturt Reserve. All teams must
provide fire extinguishers. MINIMUM of 2.1 Kg ABE type in both their camp and pit
sites. ALL fire extinguishers to be fully charged and within test date.
• ALL motor vehicles to be removed from the campsite (except as per 3.8.4).
• ALL emergency access roadways must be kept clear at all times
• If you are supplying your own portable toilet, please consider the health and welfare
of other teams when it comes to location of these amenities within your campsite
• ALL electrical equipment and leads must be tagged as required
• ALL electrical leads across walkways must be covered
• ALL extension lead joins must be covered with a waterproof cover
• ALL generators and electrical equipment must conform to Australian Standards
• SAFE storage and handling of spare fuel for generators. 20 litres only to be left in
camp site area. Additional fuel must be removed to safe storage in car parks i.e.
boot of cars.
• SAFE refuelling procedures of generators (Appendix 2)
• SAFE storage and handling of all gas bottles and cylinders. Advice can be sought
from the SA Metropolitan Fire Services personnel on site
• ALL gas bottles and cylinders must be within test date
• All gas fuelled equipment including hoses must be in safe operating condition
• SAFE location and operation of all cooking facilities
• SAFE location of all heating devices. Do not use gas powered heaters in tents or
enclosed spaces
• SAFE location of all gas powered lanterns
• ALL tents to be securely pegged and guyed
• ALL guy ropes and pegs to be kept clear of walkways
• ALL exposed tent pegs to be shielded
• Wherever necessary guy ropes and tent pegs to be clearly identified – eg bunting
• SAFE and healthy storage of food and drink supplies
• SAFE and healthy preparation of food
• CONTROL and removal of all rubbish from your campsite and pit area
• PROHIBITED items –
o Large trucks including articulated vehicles
o Bicycles, skateboards, scooters or motor bikes. This includes powered
scooters
o The driving of motor vehicles inside the perimeter fence during the Event
other than emergency services and official Event management vehicles
o Animals and pets. Guide dogs are excepted
o Candles and/or exposed flames in tents
o Any item which may cause alarm, injury or distress to any person
o Firearms of all classes and description
o Bows, bow and arrows or slingshots of any description
o Cap guns, caps for cap guns or guns, which fire missiles or projectiles of any
description
o Any spray projected item
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o Fireworks or pyrotechnic devices including sparklers
o Water pistols or any gun like device
o Any item of a pornographic or offensive nature
o Alcohol, or any illicit drugs
Any item not specifically mentioned above that an official deems not in the spirit of the Event
20
20.1
EVENT RULES
Riding of vehicles anywhere on the circuit, except as directed for Scrutineering, prior to
the official practice session and competition start will incur penalties
20.2
Disorderly and abusive behaviour by teams will not be tolerated.
20.3
This is a smoke and alcohol free Event
20.4 Overtaking and Contact
20.4.1 Vehicles should keep to the left of the track unless overtaking
20.4.2 Vehicles should overtake on the right hand side with the overtaking vehicle ensuring a
safe clearance distance prior to moving back into the preferred track position
20.4.3 Obstruction of overtaking vehicles is not allowed
20.4.4 Deliberate bumping is prohibited
20.4.5 Cutting off is prohibited
20.4.6 As a general principle senior teams are required to look out for junior teams
20.5
20.5.1
20.5.2
20.5.3
20.5.4
20.5.5
20.5.6
Pit Lane Conditions
Maximum speed is 10 km/h
Vehicles must not enter pit lane via the pit exit
Vehicles must stop by using their brakes without assistance from the pit crew
All rider changes must occur in the team’s changeover area
Vehicles must be stationary for rider changes
With the exception of pit lane, urgent minor repairs can be undertaken anywhere off
the track. Teams must not supply or retrieve any items from vehicles on the track or in
pit lane. Such item as water bottles, batteries, clothing, glasses, etc can only be
changed during rider change over
20.5.7 A maximum of two persons can assist rider change overs.
20.5.8 Prior to exiting pit lane, riders are required to sound their warning device and display
their wristband to the pit exit marshal
20.5.9 If a vehicle’s warning device fails the vehicle must return to the pit on the next lap for
repair
20.5.10 Spectating on the track side of the yellow line between the pit area and pit lane is not
permitted and will incur team penalties. Pit lane is not for pedestrian access. Advise
your visitors and team accordingly
20.5.11 All personnel in the team rider change over area must wear fully enclosed footwear at
all times
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21
21.1
PENALTIES
Teams found to be in breach of any Series rules risk penalty. Team behaviour deemed
not to be in the spirit or best interest of the Event will incur penalties
21.2
The Chief Marshal, in conjunction with the Race Director, will receive and investigate
reports of dangerous riding
21.3
The Race Director has the discretion to apply team penalties for any conduct considered
not within the spirit of the Event or that brings the Event into disrepute
21.4
Decisions of the Race Director will be final. Team managers will be informed of any
penalties imposed
21.5
Forms of Penalty
Caution
Formal recorded warning
Time/lap penalty
Exclusion of individual riders (substitution not allowed)
Exclusion from results
Team disqualification from competition
22
PROTESTS
When a team believes, on reasonable grounds, that another competitor has
contravened the rules, they may lodge a written protest with the Race Director. The
procedure is as follows:
22.1
22.2
Team Manager completes an official protest form (Appendix 4)
Completed forms must be lodged with the Race Director within 30 minutes of the
alleged incident
Decisions of the Race Director will be final and the relevant team managers will be
informed of any penalties imposed
Due to the number of vehicles sharing the circuit it is likely that contact will occur. This
may not be intentional and not worthy of protest. Repeated frivolous protests will not
be accepted
22.3
22.4
23
RESULTS
Results are provisional until published by the Organising Body on the official AIPP
website
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Appendix 2
PROCEDURES FOR REFUELLING OF GENERATORS
1
All refuelling of generators is to be carried out in accordance with procedures specified by the
manufacturer and/or supplier.
2
Refuelling must be carried out at least 10m away from naked flames, gas lanterns, lit
barbeques etc.
3
Unit being refuelled MUST be switched off.
4
Turn off all loads on generator prior to refuelling.
5
If there is any risk of fuel being spilt on hot components, let unit cool down before refuelling.
6
Have an assistant standing by with a 2.1 kg ABE fire extinguisher.
7
Release caps on tanks and containers slowly to vent pressure.
8
Use a funnel to lessen chance of spillage.
9
Do not fill tanks to the point of overflowing.
10
If fuel is spilt, clean up and nullify hazard before starting unit.
11
Have a bucket or bag of sand available for any clean up of fuel spill.
12
Remove fuel storage containers to a secure storage area before starting unit.
13
Ensure all loads on generators are off before restarting generators.
14
Do not restrict ventilation of generators or cover with flammable material while running or
hot.
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Appendix 3
Form 5
Australian International Pedal Prix Inc
INJURY REPORT FORM
To be completed by the Team Manager where any person suffers any injury and/or is given medical attention by first aid
or medical personnel. If there is insufficient room on the form, please use back of the form to complete report. Any
information given on this form will be used by the AIPP solely for statistical/insurance purposes.
DATE AND TIME OF INJURY____________________________________________________
THE TRACK LOCATION WHERE THE INJURY OCCURRED
___________________________________________________________________________
INJURED PERSON’S NAME______________________________________________ ______
TEAM INJURED PERSON ASSOCIATED WITH______________________________ __ _____
ROLE OF INJURED PERSON AT THE EVENT__________________________ ___
_____
Description of the injury and how it occurred
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
INJURY TREATMENT DETAILS – Please place X where appropriate
Treated at Scene
Treated at St John facility
Transported to hospital by
by __________________________________
accompanied by_______________________
private vehicle
Ambulance
TEAM MANAGER’S NAME_____________________________
TEAM MANAGER’S SIGNATURE_____________________________________
Received by______________________________at_________________on________________________________
(AIPP Representative)
Comments
_____________________________________________________________________________________________
_____________________________________________________________________________________________
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Appendix 4
Form 6
Australian International Pedal Prix Inc
PROTEST NOTIFICATION
Information provided on this sheet will assist the Race Director determine any action required. It will not be
accepted unless signed by the Manager of the Team lodging the protest
SECTION 1 - Details of Team Lodging Protest
Vehicle No. _______________
Vehicle name_______________________________________
Team Manager’s name ___________________________________________
Entrant ____________________________ ____________
______
Rider’s name at time of incident (if riding incident) ___________________________________________
SECTION 2 – Details of the incident
Time of incident ____________________
Track location of incident ____________________________________________________
Other vehicle/s number __________________________
Other team/s name____________________________________________
Description of incident
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
_____________________________________________________________________
_____________
Diagram if appropriate – Use reverse of sheet if necessary
Signature of Team Manager
SECTION 3 – Space For Organising Body Use
Form received by _________________________ Time________ Date_______________
Action taken ______________________________________________________
_
_____
________________________________________________________________________________________________
________________________________________________________________________________________________
_____
______________
Signature________________________
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