Integrated Occupational Safety and Health System (iOSH) User Manual – Submit Non-Notifiable
Integrated Occupational Safety and Health System (iOSH) User Manual – Submit Non-Notifiable Workplace Notification Version 1.3 <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 1 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 REVISION HISTORY Version 0.1 0.2 1.0 1.1 1.2 1.3 Effective Date 09 Sep 2009 15 May 2011 28 Jun 2011 22 Apr 2013 16 Apr 2014 30 Sep 2014 SUMMARY OF CHANGES Initial Draft Initial Draft Review SR MOM-2012-10388 implementation SR MOM-2013-28775 implementation Add details Author Lee Yong Kuang Zheng Shou Bi Tan Kim Chwee Xu Yan Ru Xu Yan Ru Teo Han Ping <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 2 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 TABLE OF CONTENTS 1. ESERVICE ACCOUNT MANAGEMENT ............... ERROR! BOOKMARK NOT DEFINED. 1.1 2. AUTHORISATION OF ESERVICE ACCOUNT ADMINISTRATOR & NOMINATION OF ESERVICE USER... 7 SUBMIT NON-NOTIFIABLE WORKPLACE NOTIFICATION…………………..……….6 2.1 CREATE NON-FACTORY WORKPLACE RECORD ............................................................................ 6 <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 3 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 Foreword This e-service is not applicable for workplaces which are Factories1 as defined under the Workplace Safety and Health Act (WSH Act). All Factories are required to be notified or registered under the Workplace Safety and Health (Registration of Factories) Regulations. This online e-service should only be used for the creation of non-Factory workplace records and NOT for the following: Construction worksites Shipyards Petrochemical, chemical, pharmaceutical factories Wafer fabrication factories Metalworking factories with 100 or more persons employed Refineries Petrochemical plants Bulk storage terminals with storage capacity of 5,000 or more cubic metres of toxic or flammable liquid; and Chemical plants engaged in the manufacturing of fluorine, chlorine, hydrogen fluoride, carbon monoxide or synthetic polymers Information to Have Before Submission: Singpass [If you do not have , please apply at www.singpass.gov.sg] UEN [Check your UEN at http://www.uen.gov.sg using e.g. Entity Name] Occupier/Workplace Address Establishment Type [Available in drop-down list in the system] Email 1 Factories are defined under the WSH Act as any premises within which persons are employed in any of the prescribed processes and as specified in the Fourth Schedule. Such workplaces typically include the traditional industries such as Construction worksites, Shipyards, Manufacturing Factories. For more information, please refer to MOM website at www.mom.gov.sg <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 4 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification 1. Version 1.3 eService Account Management If you are a company representative, your company needs to authorise you as an eService user before you can submit the report. For more information, please visit Authorise eService Account Administrator If you are a Designated Workplace Doctor you need to log in using Singpass. If you are a noise monitoring officer or toxic substance monitoring officer, you need to log in using Singpass. 1.1 Authorisation of eService Account Administrator and Nomination of eService user Before using Workplace Safety & Health online eServices, an organisation needs to authorise officers to perform electronic transactions on its behalf. Companies are reminded that only authorised personnel acting in capacity to represent the company should be nominated as the eService Account Administrator for your company. The eService Account Administrator will have the access rights over critical e-services and management of roles for other e-service users for the company. eService Account Administrator Every Workplace or Competent Organisation registered with MOM needs to authorise (only) one staff member to be an eService Account Administrator. The roles of an eService Account Administrator are as follows: <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 5 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 1. Nominate eService User(s) for each Workplace or Competent Organisation record; 2. Maintain eService User account(s) i.e. Update or Remove the eService User record(s). Staff authorised to be eService Account Administrator needs to 1. Use his/her SingPass to log in to either of the eServices listed below; 2. Complete the online form; 3. Upload the authorisation letter printed on company letterhead ( sample template), indicating clearly the Personal Identification Number (ie. NRIC No. or FIN No.), full name and contact details of the nominee. Authorise eService Account Administrator Replace eService Account Administrator <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 6 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 eService User An eService User is nominated by an organisation’s eService Account Administrator or an Authorised Examiner (who has subscribed to Workplace Safety and Health online eServices) to perform electronic transactions on its behalf. The eService Account Adminstrator or the Authorised Examiner need s to log in to the eService listed below using his SingPass, fill in the Workplace Number/Competent Organisation Reference number (if applicable) as well as contact details of the nominee. The eService can also be used to enquire on the eService Account User(s) that have been registered to act on behalf of the organisation or the Authorised Examiner. Maintain eService/AE User Account & Access Rights Useful Links User Guide on Authorisation of eService Account Administrator & Nomination of eService User FAQs on Authorisation of eService Account Administrator & Nomination of eService User Overview of eService Account Administrator and User 2. Submit Non-Notifiable Workplace Notification 2.1 Create Non-Factory Workplace Record If you are a company representative, your company needs to authorise you as an eService user before you can submit the report. For more information, go to Section 1 of this document. 1) Click on [Create Non-Factory Workplace Notification] hyperlink. 2) Login using a valid Singpass. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 7 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 3) The Declaration screen is shown. 4) Click on [I Agree] button to navigate to Workplace Particulars screen. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 8 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 5) To retrieve the Occupier details, click on the magnifying glass to search the organisation. Fill in the searching criteria and click [Search] button. Select the Organisation and click [Ok] button. 6) To retrieve the corresponding address, fill in the postal code and click the magnifying glass button. Fill in the required fields and click on [Next] button to continue. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 9 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Version 1.3 Page 10 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 7) Workplace Particulars screen is shown. Fill in the postal code and click the magnifying glass button to retrieve the address. 8) To retrieve the SSIC code, click on magnifying glass button to search the SSIC details. Fill in the search criteria and click [Search] button, click on the SSIC Code hyperlink. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 11 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 9) Fill in the required fields and click on [Next] button to continue. 10) Other Information screen is shown. Fill in the required fields and click on [Next] button to continue. 11) Supporting Document screen is shown. To upload a document, click on [Browse] button to select the document from the file explorer. Click on [Add] button to upload the supporting document. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 12 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 12) To remove the uploaded document, tick its checkbox, click on [Remove] button to delete the submitted supporting document. Click on [Submit] button to continue. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 13 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 13) A summary will be displayed. Click on [Proceed] button to submit the application. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 14 of 15 Integrated Occupational Safety and Health System (iOSH) User Manual – Licensing Workplace Notification Version 1.3 14) The notification is successfully submitted as shown in the message. <NCS Confidential> Copyright 2009 NCS Pte. Ltd. All Rights Reserved. A member of the SingTel Group Page 15 of 15
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