Aerodrome Manual 2014 Version 12
Uncontrolled copy Aerodrome Manual V12 Aerodrome Manual 2014 Version 12 Uncontrolled Copy th Dated: 24 March 2014 K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 1 of 77 Uncontrolled copy Aerodrome Manual V12 Introduction i Preface The Aerodrome Manual is the primary management document for Kemble Aerodrome (Cotswold Airport) and all other documents are subservient to it. The manual contains procedures, instructions and information which are intended for use at Cotswold Airport and references to other documents which form part of the aerodrome operational, safety and quality management systems. Throughout the remainder of this document Cotswold Airport will be referred to as Kemble Aerodrome. Kemble Air Services Ltd (KAS Ltd) is the operator and licence holder for Kemble Aerodrome. KAS Ltd attaches the highest priority to the management of Health and Safety. KAS Ltd and their staff are fully committed to the safety, effectiveness and quality of all operations at Kemble Aerodrome. Kemble Air Services operates a Safety Management Systems (SMS) at Kemble Aerodrome in order to minimise the risk of any aviation related accident or incident or other incident that could impact upon aviation activities. In order for this SMS to be effective it is important that flying organisations, pilots and operators of ground based activities that might impact on aviation activities at Kemble Aerodrome familiarise themselves with and follow the policies and procedures within the Aerodrome SMS as they apply to them. Details on how to access the SMS policies and procedures are given in Chapter 1 of this manual. Organisations carrying out work activity at Kemble Aerodrome are encouraged to integrate any relevant parts of the Kemble Aerodrome SMS into their own SMS system. It is the intention of Senior Management that our SMS is understood by, and further developed with the input of all employees, directors and those organisations that are involved in or have an impact upon activities at Kemble Aerodrome. The Aerodrome Manual and SMS are ‘live’ documents, subject to continuous review and development. KAS Ltd is committed to notifying all of those affected by amendments in a timely fashion as far as reasonably practicable. Operators are encouraged to ensure that they are aware of amendments and current procedures by regularly viewing the current version of this manual at www.cotswoldairport.com/downloads This safety policy statement is a key part of Kemble Air Services’ safety management system and is reproduced here in order to highlight its importance. Signed Aerodrome Manager K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 2 of 77 Uncontrolled copy Aerodrome Manual V12 Kemble Air Services Ltd Safety Policy Statement Kemble Air Services Ltd is committed to providing our employees with, as far as we are able, a safe environment for contractors and tenants working at and members of the public visiting, Kemble Aerodrome. The achievement of satisfactory safety in all of our services is afforded the highest priority by KAS Ltd and our principal safety objective is to achieve the highest levels of safety performance and thus minimise the organisation’s contribution to the risk of an accident as far as reasonably practicable. We are committed to developing, implementing and improving appropriate strategies, management systems and processes to ensure that all our aviation activities whether using in-house, or contracted out resources, uphold the highest level of safety performance and meet national and international standards. We will: develop, embed and practise a safety culture across all of our services that recognises the importance and value of effective safety management and acknowledges, at all times, that safety is paramount define clearly for everyone their accountabilities and responsibilities for the development and delivery of safe practices and procedures provide everyone with adequate and appropriate aviation safety information and training to enable them to implement safety strategy and policy ensure sufficient skilled and trained people are available, who are fully competent in aviation safety matters comply with and wherever and whenever possible, exceed legislative standards reduce the risk of any accident or incident to a level that is as low as reasonably practicable and mitigate the consequences as far as we are able ensure externally supplied systems and services that affect the safety of our aviation operations meet appropriate regulatory and safety standards establish and measure our aviation safety performance against measurable objectives foster a learning environment by which we learn from incidents and accidents, our experiences and the experiences of others encourage employees and others affected by our activities to report unsafe conditions, accidents and incidents safe in the knowledge that our priority is to make our workplace safe, not to lay blame regularly conduct safety and management reviews leading to improved processes actively develop and improve our safety performance to conform to world-class safety standards Each individual will always act with safety in mind, for we all have a responsibility and duty of care to work in a safe manner. The application of effective safety management systems and processes is integral to all our aviation activities. Signed Signed Ronan Harvey Nick Howard Chief Executive Aerodrome Manager K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 3 of 77 Uncontrolled copy ii Aerodrome Manual V12 Purpose of the Aerodrome Manual The purpose of this manual is to describe how Kemble Aerodrome is managed and operated. The manual sets out the management structure and the safety, security and quality responsibilities of the managers and staff of KAS Ltd. It also contains the safety policy statement and references to the safety, quality and security processes and procedures of KAS Ltd. The manual contains a record of the physical characteristics of the aerodrome and of agreements between the licensee and the Civil Aviation Authority concerning variations (see Appendix A). A copy of this manual is submitted to the CAA who review and audit its application at Kemble Aerodrome. iii The Aerodrome Licence The Air Navigation Order, CAP393, requires that certain types of flights may only take place from a licensed aerodrome. When such flights are in progress, the condition of the licence must be met. The aerodrome licence (Ordinary) is located in the Accounts Office. iv Distribution of the Aerodrome Manual Controlled hard copies of the manual are held as follows: Chief Executive Aerodrome Manager Kemble Tower Kemble RFFS Kemble Operations It is distributed, as uncontrolled copies, by email in pdf format to Civil Aviation Authority KAS Ltd. Staff All resident aircraft owners and operators. The aerodrome manual is also available for download as an uncontrolled pdf document from the aerodrome web site:www.cotswoldairport.com/downloads v Review of and Amendments to the Manual The aerodrome manual will be reviewed continuously by the Operations Manager and amended by addendum as necessary. The circumstances that may give rise to a need to amend include changes to legislation including changes to the licence changes to methods of operation of the aerodrome identification of necessary improvements to the manual As far as possible and in order to avoid confusion, addendums will only be issued when there is a need to do so prior to an annual review. Where it is necessary to issue addendums before the issue K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 4 of 77 Uncontrolled copy Aerodrome Manual V12 of a new version of the manual, those addendums will be the promulgated to those listed in the distribution list above and published on the Cotswold Airport website. The Aerodrome Manual will be reviewed and re-issued each year, incorporating any addendums made since the previous version and any necessary revisions identified in the manual review process. The previous version will then be withdrawn. Personnel are urged to ensure that the version they are using is current and that they have access to any addendums to that version. vi Revision Issue History Date th 4 June 2003 Version No 2 Details Complete Manual th 3 Ch 10 - RFFS th 4 Draft 26 October 2003 20 October 2004 st 1 November 2004 4A Complete revision & re-issue th 5 Complete revision & re-issue th 6 Complete revision & re-issue 7 Complete revision & re-issue 19 January 2006 15 January 2008 st 1 November 2009 th 25 January 2011 8 Complete revision & re-issue th 9 Complete revision & re-issue st 10 Complete revision & re-issue 11 Complete revision & re-issue 12 Complete revision & re-issue 5 September 2011 1 February 2012 st 1 March 2013 th 24 March 2014 K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 5 of 77 Uncontrolled copy vii Aerodrome Manual V12 Addendums and Amendments Incorporated Date Reference Area covered Page No’s 01/02/12 1.3 Named Persons 11 01/02/12 1.6 Organisational Structure 13 01/02/12 2.7.3 Safety Surveys and Audits 29 01/02/12 5.6 Runway Details 37 01/02/12 5.8.1 Aerodrome Lighting 37 01/02/12 6.2 Runways 37 01/02/12 6.5 Aeronautical Ground Lighting 41 01/02/12 7.6.3 Response Time 44 01/02/12 7.11.2 Vehicles and Ancillary Equipment 46 01/02/12 8.2 Air Navigation Service Provider (ANSP) 49 01/02/12 8.6.1 Circuit Direction 49 01/02/12 App C Crash Map 54 01/02/12 App E Circuit Diagram 56 01/02/12 App F KAOPS 57 01/02/12 App H Cotswold Airport Terms and Conditions 60 01/03/13 1.3 Named Persons 11 01/03/13 1.6 Organisational Structure 14 01/03/13 2.3.3 Nomination of the Aerodrome Duty Manager 17 01/03/13 2.3.7 Role of the Assistant Aerodrome Manager 19 01/03/13 2.5.5 Event Safety Management 27 01/03/13 7.1.7 RFFS response to medical incidents 44 01/03/13 7.1.8 RFFS response to external incidents 44 01/03/13 7.12 Medical Provisions 49 01/03/13 App I CAA Forms 1560 74 31/03/14 2.2 Safety Policy Statement 15 31/03/14 7.11 Vehicles and Ancillary Equipment 50 31/03/14 2.13 SMS Safety Committee 22 31/03/14 App E Circuit Diagram 59 31/03/14 App F KAOP List Updated 60 31/03/14 App G Emergency Procedure Policy moved to chapter 4 62 31/03/14 Whole Manual Various sections re-formatted and typo’s corrected K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 6 of 77 Uncontrolled copy viii Aerodrome Manual V12 Common Abbreviations Used in This Manual AAIB AAL ABO AD ADM AFTN agl AGL AM AMSL ANSP ASDA ATZ C/S CE CFI DA DATIS DFISO DAFO FFFP FIS FISO FPS GAR HISL KAE KAS KAST KIRS LCG LDA LISL LVP NOTAM OFZ OM PAPI PTW RESA RFFS RFS RPS RTF Rwy SAFO SCE TODA TORA Twy UKBA VCR WIP Air Accident Investigation Branch Above Aerodrome Level Aerodrome Black Out Aerodrome Aerodrome Duty Manager Aeronautical Fixed Telecommunications Network Above Ground Level Aeronautical Ground Lighting Aerodrome Manager Above Mean Sea Level Air Navigation Service Provider Accelerate Stop Distance Available Air Traffic Zone Callsign Chief Executive Chief Flying Instructor Display Authorisation Digital Automated Transit Information Service Duty Flight Information Services Officer Duty Senior Airport Fire Officer Film Forming Fluoroprotein (Fire fighting Foam) Flight Information Service Flight Information Service Officer Flight Progress Strip General Aviation Report High Intensity Side Lighting Kemble Airfield Estates Ltd Kemble Air Services Limited Kemble Airside Safety Team Kemble Incident Reporting System Load Category Landing Distance Available Low Intensity Side Lighting Low Visibility Procedures Notice to Air Men Obstacle Free Zone Operations Manager Precision Approach Path Indicators Permit to Work Runway End Safety Area Rescue and fire fighting Services Rescue & Fire Fighting Service Regional Pressure Setting Radio Telephony Runway Senior Airport Fire Officer Safety Critical Event Take Off Distance Available Take Off Run Available Taxiway Border Agency Visual Control Room Work In Progress K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 7 of 77 Uncontrolled copy Aerodrome Manual V12 Table of Contents Introduction i ii iii iv v vi vii viii Chapter 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 Chapter 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 2.19 2.20 2.21 2.22 2.23 2.24 2.25 2.26 2.27 2.28 Preface and Safety Policy Statement Purpose of the Aerodrome Manual The Aerodrome License Distribution of the Aerodrome Manual Review of and Amendments to the Manual Revision Issue History Amendments Incorporated record Common abbreviations used in the manual 2 4 4 4 4 5 6 7 Technical Administration Name and Address of aerodrome Aerodrome Licence Holder Named Persons Article 232 Authorisation Primary Stakeholders Secondary Stakeholders Organisational Structure 11 11 11 12 12 13 14 Safety Management System Application Safety Policy Statement Collective Responsibility Aerodrome Duty Manager The Board of Directors The Chief Executive The Aerodrome Manager The Assistant Aerodrome Manager The Operations Manager The Senior Aerodrome Fire Officer Accountabilities of Managers Accountabilities of Staff SMS Safety Committees Kemble Operators Group (KOG) Kemble Airside Safety Team (KAST) Risk Management Risk Assessments Risk Analysis Contractor Compliance Event Safety Management Hazards and Risk Assessment Permits to Work Hazard and Risk Reporting Safety Objectives Safety Monitors Safety Surveys and Audits Management of Change Post Change Review K:\Aerodrome Manuals\Aerodrome Manual V12.docx 15 15 15 15 16 17 17 18 19 21 21 22 23 23 24 24 25 26 26 27 28 28 29 31 31 32 32 32 Page 8 of 77 Uncontrolled copy 2.29 2.30 2.31 2.32 Chapter 3 3.1 3.2 3.3 3.4 3.5 3.6 Chapter 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 Chapter 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 Chapter 6 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 Aerodrome Manual V12 Routine System Review Employee Welfare Safety Promotion Feedback 33 33 34 34 Quality Management System Scope Quality Policy Statement Quality Assurance Quality Assurance Process Document Control Process Review and Remedial Action Procedures 35 35 36 36 36 37 Kemble Aerodrome Operational Procedures KAOPS Description and Purpose Production, Approval and Promulgation of KAOP Documents Review and Amendment Records and Availability Link to Risk Assessments Emergency Procedure Policy Safeguarding of Aircraft Wreckage Removal of Aircraft Wreckage 38 38 38 38 38 39 39 40 Aerodrome Characteristics General Aerodrome Plan Aerodrome Obstacles Aerodrome Survey Declared Distances Runway Details Taxiway Details 41 41 41 41 41 42 42 Visual Aids Signals Runways Taxiways Aprons Aeronautical Ground Lighting Power Failure Flight Inspections Obstacle Lighting Inspection and Maintenance of Visual Aids K:\Aerodrome Manuals\Aerodrome Manual V12.docx 43 43 44 44 45 46 46 46 46 Page 9 of 77 Uncontrolled copy Chapter 7 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 Chapter 8 8.1 8.2 8.3 8.4 8.5 8.6 8.7 8.8 8.9 8.10 Chapter 9 9.1 9.2 Aerodrome Manual V12 Rescue and Fire Fighting Service (RFFS) General Level of Protection Remission Depletion of Services Extinguishing Agents Response Time Alerting Access Staffing Extraneous Duties Vehicles and Ancillary Equipment Medical Provisions Training Integrated Emergency Planning 47 47 48 48 48 49 49 50 50 50 51 51 52 52 Air Traffic Services Description Air Navigation Service Providers (ANSP) Air Ground Service Air Traffic Zone Runway in Use Circuit Direction Availability of Runways Letters of Agreement Navigational Aids Communications 54 54 54 54 54 54 55 55 55 55 Security General Access Gates 56 56 List of Appendices Appendix A Variations from CAP 168 Procedure Appendix B Intentionally Blank Appendix C Aerodrome Crash Map & Crash gate map Appendix D Intentionally Blank Appendix E Appendix F Appendix G Appendix H Appendix I Circuit Diagram List of Current KAOPS Aerodrome Emergency Procedures Terms and Conditions CAA Form 1560 K:\Aerodrome Manuals\Aerodrome Manual V12.docx 57 58 59 60 61 62 64 65 76 Page 10 of 77 Uncontrolled copy Chapter 1 1.1 Aerodrome Manual V12 Technical Administration Name and Address of the aerodrome Cotswold Airport Kemble Cirencester Gloucestershire GL7 6BA Tel: 01285 771177 Fax: 01285 771318 1.2 Email: admin@cotswoldairport.com ops@cotswoldairport.com The Aerodrome Licence Holder Kemble Air Services Ltd The Control Tower Cotswold Airport Kemble Cirencester Gloucestershire GL7 6BA 1.3 Named persons Chairman and Owner Chief executive Aerodrome Manager / Operations Director Assistant Aerodrome Manager Operations Manager Senior Airport Fire Officer Ronan Harvey Suzannah Harvey Nick Howard Jay Head Glen Moreman Paul Coomber Position Post Holder Position or person authorised to deputise in the event of absence Aerodrome Manager Nick Howard Assistant Aerodrome Manager Assistant Aerodrome Manager Jay Head Operations Manager or Senior Aerodrome Fire Officer Operations Manager Glen Moreman Jayne McDonnell Paul Brown Senior Aerodrome Fire Officer Paul Coomber Duty Fire Officer K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 11 of 77 Uncontrolled copy 1.4 Aerodrome Manual V12 Article 232 Authorisation The Aerodrome Manager and the Operations Manager are authorised persons as set out below under Article 232 of the air navigation order. CAP 383, Article 232: (1) If it appears to the CAA or an authorised person that any aircraft is intended or likely to be flown in any of the circumstances specified in paragraph (2), the CAA or that authorised person may direct in accordance with paragraph (3). (2) The circumstances referred to in paragraph (1) are: (a) where any provision of article 3, 10, 11, 12, 16, 42, 50, 98, 132, 133, 134, 139(2) or 152 would be contravened in relation to the flight; (b) where the flight would be in contravention of any other provision of this Order, of any regulations made under this Order, of Part 21, 145 or M or of EU-OPS and be a cause of danger to any person or property whether or not in the aircraft; or (c) Where the aircraft is in a condition unfit for the flight, whether or not the flight would otherwise be in contravention of any provision of this Order, of any regulations made under this Order, of Part 21, 145 or M or of EU-OPS. (3) If paragraph (1) applies the CAA or that authorised person may direct the operator or the commander of the aircraft not to permit the aircraft to make the particular flight or any other flight of such description as may be specified in the direction, until the direction has been revoked by the CAA or by an authorised person. (4) If the CAA or an authorised person has directed under paragraph (3), the CAA or an authorised person may take such steps as are necessary to detain the aircraft. (5) For the purposes of this article the CAA or any authorised person may enter and inspect any aircraft. 1.5 Primary Stakeholders 1.5.1 Primary stakeholders have been identified as those who have a direct impact on the day to day operation of the Kemble Aerodrome. These are: 1.5.2 Kemble based aircraft operators Kemble based flying schools Pilots using Kemble Aerodrome as a base or destination Tenants providing maintenance and engineering facilities to flying operations Tenants and land owners with access rights to airside areas including crossing rights at 08 runway crossing point KAS Ltd company staff Contractors engaged by KAS Ltd to carry out site maintenance and or facilities management on the aerodrome Organisations using all or part of the aerodrome for non aviation related activities such as shows and car testing The influence of primary stakeholders is vital to the safe operation of Kemble Aerodrome and the formal interface between those stakeholders and KAS Ltd is through the Kemble Operators Group (KOG) and Kemble Air Safety Team (KAST) quarterly meetings where they can openly discuss and issues and offer solutions to potential safety concerns. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 12 of 77 Uncontrolled copy Aerodrome Manual V12 1.6 Secondary Stakeholders 1.6.1 Secondary stakeholders are those who have been identified as those whose operations have an indirect impact on the operation of the aerodrome. These are: Other airfields and air traffic units in the vicinity - Brize Norton, Fairford, Aston Down, South Cerney and Oaksey. Wiltshire Council, Gloucestershire County Council and Cotswold District Council as Highway, Planning, Environmental Health and Emergency Planning Authorities. Local parish councils as representatives of local residents. Wiltshire and Gloucestershire Police and Fire services and Great Western Ambulance service as emergency service providers. Owners of land adjoining the boundaries of Kemble aerodrome including farmers. The CAA and HSE as safety enforcement authorities. 1.6.2 The formal interface with the other airfields listed above is through formal letters of agreement and by the promulgation of NOTAMS. 1.6.3 The formal interface with local county, district and parish councils is through liaison meetings and notifications of planned activities that might give rise to complaint. 1.6.4 Both Cotswold District Council and Wiltshire Council, as planning authorities, have a duty to consult KAS Ltd on any planning application that may have an influence on the safety of aircraft movements around Kemble Aerodrome. 1.6.5 The formal interface with emergency services is managed by regular liaison meetings and emergency planning exercises. 1.6.6 Although there is no formal mechanism for communication with local landowners, KAS Ltd has developed good arrangements for mutual notification by telephone or e-mail of activities that may have influence either way. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 13 of 77 Uncontrolled copy 1.7 Aerodrome Manual V12 Organisational Structure of Kemble Air Services Ltd Board of Directors Chairman and Owner Ronan Harvey Operations Director Financial Director Chief Executive Simon Nuttal Suzannah Harvey Events Director Airport Manager Jay Head Nick Howard Administration Sally Callaway Financial Controller Brenda Miles Financial assistant Aerodrome Operations Airport Manager Assistant Airport Manager Operations Manager Operations Tower Engineering K:\Aerodrome Manuals\Aerodrome Manual V12.docx Senior Airport Fire Officer Estates Fuel Manager Airport Fire Officer Fire Fighters Bird Control Officer Page 14 of 77 Uncontrolled copy Chapter 2 Aerodrome Manual V12 Safety Management System 2.1 Application 2.1.1 The Kemble Air Services Ltd. Safety Management System applies to all work activities carried by KAS Ltd or on behalf of the company. This includes, but is not necessarily limited to: Aircraft Operations Rescue and Fire Fighting Services Air Traffic Services Aircraft Fuelling Services Office and Administrative Activities Use of company vehicles Aerodrome extraneous activities 2.2 Safety Policy Statement 2.2.1 Kemble Air Services Ltd is committed to providing all our employees with, as far as is reasonably practicable, a safe environment to work in. Kemble Air Services Ltd is also committed to providing a safe environment for contractors, tenants and all visitors using Kemble Aerodrome. 2.2.2 The signed Safety Policy Statement is located on page 3 of this manual. 2.3 Collective Responsibility 2.3.1 The board of directors, the management and all employees of Kemble Air Services Ltd are committed to and actively involved in the collective development, implementation and review of the Safety Management System (SMS) for Kemble Aerodrome. 2.3.2 Where appropriate, KAS Ltd will involve stakeholders at Kemble aerodrome and others who may have an influence upon or be affected by it, in the development, implementation and review of this SMS. 2.3.3 Every individual working at Kemble Aerodrome is responsible for ensuring, as far as possible, that they undertake their work duties in accordance with the policies and procedures contained within this SMS. 2.4 Role of the Aerodrome Duty Manager (ADM) 2.4.1 The Aerodrome Duty Manager is one of the named management personnel (see section 1.3 above) and is the responsible person for managing day to-day operations. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 15 of 77 Uncontrolled copy Aerodrome Manual V12 2.4.2 The ADM has specific duties outlined in this Manual regarding safety and must be available at all times during published operating hours. 2.4.3 During the duty period the ADM has overall responsibility for all activities on the aerodrome and will:- 2.4.4 Take a lead role in decision making during an emergency, or immediately after an accident, as laid down in the Kemble Aerodrome Emergency Orders. Ensure that operational staff are briefed on a daily basis and that operational data is accurate and up to date. Be available to assist all operational staff when required. Be responsible for the welfare of duty staff. Nomination of the Aerodrome Duty Manager The Aerodrome Manager is the ADM when on duty. When the Aerodrome is operational and the Aerodrome Manager is not available, the Assistant Aerodrome Manager is the ADM. When the Aerodrome is operational and neither the Aerodrome Manager nor the Assistant Aerodrome Manager are available, the ADM is nominated on a daily basis from the list in the chart at para 1.3. 2.5 The Board of Directors 2.5.1 The Board of Directors of Kemble Air Services Ltd has ultimate accountability and responsibility for safety, security and quality of services provided at Kemble Aerodrome. 2.5.2 The responsibilities of the Board of Directors include: Setting high level safety and quality policy objectives that they then monitor and audit to ensure the highest possible safety standards, that ensure compliance with all statutory requirements as a minimum, are maintained. Taking a leadership role in safety management to ensure that safety is the primary objective of the company and that a ‘safety first’ culture is developed and promulgated throughout the organisation. Providing adequate resources, through the business plan and where necessary, contingency funding, to ensure the success of the Safety, Security and Quality Management Systems throughout the design, development and subsequent operational phases of all activities at Kemble Aerodrome. Responding positively to recommendations for improvements to the Safety, Security and Quality Management Systems made through the safety committee system and other stakeholder consultation arrangements. Where necessary, providing additional support by engaging specialist safety, security and quality management advisors and contractors. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 16 of 77 Uncontrolled copy Aerodrome Manual V12 Delegating sufficient authority, including financial authority, to the Accountable Manager to enable him or her to ensure that Kemble Aerodrome is operated in safely, securely and in accordance with KAS Ltd’s stated quality policy at all times. 2.6 The Chief Executive 2.6.1 The Chief Executive of Kemble Air Services Ltd. is accountable to the board of directors for the management of safety, security and quality of the operational services and systems, planned, provided and operated by Kemble Air Services Ltd. 2.6.2 The safety, security and quality management responsibilities of the Chief Executive are outlined below. To take a leadership role in the Safety, Security and Quality Management of KAS Ltd. To ensure that all KAS Ltd managers and staff are competent to carry out their safety, security and quality management duties by appointing suitably qualified individuals and providing them with will all necessary training and motivation to ensure that their level of competence and commitment to safety is maintained. To ensure that organisational changes within KAS Ltd, including changes in individual responsibilities, do not have a detrimental effect on safety, security or quality standards. To ensure that there is an effective management system in place that ensures that staff perform their responsibilities in relation to the safety, security and quality management systems. To ensure that the Accountable Manager manages the security, safety and quality management systems in an effective and efficient manner. 2.7 The Aerodrome Manager 2.7.1 The Aerodrome Manager sits on the board of directors as the Operations Director for Kemble Air Services and he is the Accountable Manager as defined in the Air Navigation Order and CAP168. As the Accountable Manager the Aerodrome Manager has authority, including financial authority, delegated to him by the Board of Directors, to carry out any necessary work or implement any necessary changes to ensure the safe continued operation of Kemble Aerodrome. That authority extends to the suspension of any or all activities at the aerodrome until work is completed or changes implemented. 2.7.2 The Aerodrome Manager is also the Operations Director and a board member who is accountable to the Kemble Air Services Ltd board of directors, for the effective operation of the safety, security and quality management systems. The responsibilities of the Aerodrome Manager include. Managing staff and resources to ensure compliance with, and maintenance of, airside safety standards and recommended practices in accordance with CAP K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 17 of 77 Uncontrolled copy Aerodrome Manual V12 168 and the aerodrome licence, as well as guidance contained in CAP 642, CAP 670, CAP 699, CAP 748 and any other relevant publications Managing staff and resources to ensure compliance with the Health and Safety at Work Act at all locations managed by KAS Ltd. Coordination, supervision and control of resources during emergency incidents, aircraft salvaging and adverse weather conditions. Monitoring the development and implementation of the safety, security and quality management systems. Chairing the Safety Management System Safety Committee (SMS SC), the Kemble Air Safety Team and the Kemble Operators Group. To ensure that ‘best practice’ operational and engineering standards, rules and procedures are agreed and implemented. To ensure that full consideration is given to the safety and integrity of changes in the aerodrome’s organisational structure and business process. To ensure that the board of directors are provided with sufficient information in a sufficiently timely manner to enable it to fulfil its safety and security responsibilities and to be satisfied that the stated quality policy of KAS Ltd is being followed. The Aerodrome Manager is directly accountable to the board of directors for the effective operation of the safety management system. 2.8 The Assistant Aerodrome Manager 2.8.1 Under the general direction of the Aerodrome Manager, the Assistant Aerodrome Manager assists in the planning, organisation and direction of Kemble Air Services Ltd staff and activities associated with the operation, maintenance and development of the Kemble Aerodrome. He coordinates communication, information and personnel to assure the aerodrome complies with established requirements; and performs related work as required. 2.8.2 The Assistant Aerodrome Manager is distinguished from the Aerodrome Manager in that the latter is responsible for the overall management and decision-making at Kemble Aerodrome and Kemble Air Services Ltd, and for the formulation and development of policies and programs, while the Assistant Aerodrome Manager is primarily responsible for the day-to-day administrative and management functions associated with operation of Kemble Aerodrome including human resource management, environmental, safety, and compliance. The Assistant Airport Manager is distinguished from the Operations Manager in that this position performs administrative and managerial functions relating to the daily operations, while the Operations Manager is a working supervisor, responsible for assigning, reviewing, and coordinating the work of the Airport Operations Department and Airport Flight Information Service (AFIS) maintaining Airport/Airside facilities, grounds, and equipment and enforcing airport rules and regulations. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 18 of 77 Uncontrolled copy 2.8.3 Aerodrome Manual V12 The duties of the Assistant Aerodrome Manager include: Planning, organising and directing day-to-day work activities associated with airside and landside operations in accordance with CAA/EASA, regulations, policies, and procedures. Coordinates Airport programs, resources, operations and activities to assure the safety and wellbeing of airport customers and users, ensuring compliance with the terms and conditions of the Aerodrome licence (Ordinary. P863) and the ANSP certificate directs related security operations (Special Branch, UK Borders Agency and Royal Protection Officers); coordinates, implements, and oversees any maintenance to assure facilities are maintained in a safe, clean, and orderly condition. Evaluates the performance and professional development of staff; assists with interviews and selection of employees, and has the authority to recommend reassignment, termination, and disciplinary actions; assigns employee duties and reviews work to assure compliance with established guidelines, requirements, and procedures; develops, directs, and participates in staff training. Reviews and assists in the preparation of budgets for Operations, RFFS, Grounds maintenance, including the setting of fees; participates in developing and implementing Airport operating policies and procedures; assists in overseeing the preparation and maintenance of records for plant and equipment, this includes equipment for the provision of an air traffic service), Assists in the planning, development and implementation of Airside construction/civil engineering projects; coordinates with contractors, Visual Control Room, Ops and RFFS. Serves as liaison and coordinates activities with fixed base operators, Airport tenants, Airport users. Represents Kemble Aerodrome at liaison meetings with Cotswold District Council, Wiltshire County council and our local Parish Councils; maintains good public relations and customer service standards with Airport tenants and visitors. Acts for the Airport Manager in that person’s absence. Is responsible for the safe operation of all events at Kemble Aerodrome. In the absence of the Accountable Manager, the Assistant Airport Manager has the delegated authority of the Accountable Manager to deal with safety and security related issues. 2.9 The Operations Manager 2.9.1 The Operations Manager is accountable to the Aerodrome Manager. 2.9.2 The Operations Manager acts as the Safety Officer for KAS Ltd. Part of that role is to assist the Directors and Managers to meet their corporate safety responsibilities and, as such, the OM has a direct line of communication to the Board of directors. 2.9.3 The safety responsibilities of the Operations Manager include:- K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 19 of 77 Uncontrolled copy Aerodrome Manual V12 Ensuring that all accidents and incidents are fully investigated and that there is an effective safety management system. Recommendations resulting from such investigations are to be made to the appropriate level of management. Ensuring that the procedures for documenting and communicating all safety related information are effective and efficient. Develop and maintain a coherent, consistent and comprehensive approach to the management of safety at Kemble Aerodrome. Develop safety policy, management systems, safety cases and assurance documentation for consideration by the Safety Management Safety Committee (SMS SC) and adoption by the Board of Directors. Advise the Board and Directors on aviation safety management, risk assessment and to provide management support. Ensure that, as far as reasonably practicable, risks are identified and assessed and that appropriate control measures implemented. Facilitate meetings of SMS Safety Committee (SMS SC), the Kemble Operators Group (KOG) and the Kemble Airside Safety Team (KAST). Develop and maintain the SMS documentation including records of the meetings of the SMS SC, KOG and KAST. Manage the Kemble Incident Reporting System (KIRS) accident/incident database so that all accident/incident data is reviewed and analysed. Carry out investigations of all airside hazard reports, accidents and incidents. Ensure that audits are carried out to determine whether KAS Ltd is meeting regulatory requirements and its own safety standards in relation to the aerodrome. Disseminate safety information and transfer best practice between KAS Ltd and other aerodrome operators including minutes of the SMS SC, KAST and KOG meetings, the results of safety audits, the conclusions of investigations conducted under the KIRS system and guidance issues by National authorities. Encourage all aerodrome staff, tenants and contractors to submit airside hazard reports and share safety concerns. To liaise with and act as contact point for aviation and other safety regulatory agencies and stakeholders with influence on air safety matters including aviation operators based at Kemble aerodrome and those who use it. To identify, facilitate and, if necessary, present safety training courses on behalf of Kemble Air Services Ltd. Ensure that KAS Ltd staff receive induction and ongoing training in order that: o They understand how the SMS operates o They are aware of the role they play in the SMS o They understand that the aim of the SMS is to improve safety – not to attribute blame K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 20 of 77 Uncontrolled copy Aerodrome Manual V12 Maintain training records of all KAS Ltd staff and ensure that sufficient training is provided to maintain necessary staff competence. To notify the CAA and other affected parties of changes to the aerodrome’s structure or procedures by raising and promulgating NOTAM’s To ensure that communications and meteorological equipment and aerodrome ground lighting and obstruction lights are maintained in a serviceable condition, as far as reasonably practicable, and that appropriate mitigation measures are implemented if any of that equipment becomes unserviceable. 2.10 The Senior Aerodrome Fire Officer (SAFO) 2.10.1 The SAFO is accountable to the Aerodrome Manager. The SAFO will ensure that the aerodrome Rescue and Fire Fighting Service (RFFS) meets or exceeds the category promulgated via the AIP and as set out in CAP 168 and that it meets the requirements of notified aircraft movements or other activities. The SAFO will ensure that vehicles, equipment and media used by the aerodrome fire service meet the requirements published by the UK CAA, ICAO and any other regulatory body The SAFO will maintain a system of record keeping for all vehicles, equipment and media such that he is able to demonstrate compliance with CAP 168. The SAFO will ensure that RFFS personnel are qualified to the standards required in CAP 168, CAP 699 and any other relevant CAA document, ensuring that adequate training is undertaken and training records are maintained. The SAFO will maintain an effective liaison with local authority emergency services. The SAFO will provide other support services as required and agreed with the Aerodrome Manager or his representative. The SAFO is responsible for training aerodrome sweeper drivers and for the maintenance of the aerodrome sweeping programme. The SAFO is responsible for the maintenance of the fuel storage installation, associated record keeping and fuel safety checks as per CAP 699 & CAP 748. The SAFO is responsible for the maintenance and safe operation of all the fuel bowsers. The SAFO is responsible for managing wildlife control measures at Kemble Aerodrome. 2.11 Accountabilities of Managers 2.11.1 All managers at KAS Ltd are accountable to their immediate line manager as set out in paragraph 2.2.a. above. They all have delegated authority to take any necessary K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 21 of 77 Uncontrolled copy Aerodrome Manual V12 immediate action to mitigate the effects of a hazard. They are all responsible for ensuring that this safety management system is followed as far as the staff and other resources that they manage are concerned. 2.11.2 Those responsibilities include, but are not necessarily limited to: Ensuring that staff under their control have been properly trained and/or briefed in the hazards and risks and control measures associated with the tasks they are required to do Ensuring that appropriate risk assessments are carried out and adequate control measures implemented to ensure that risk is reduced to as low as reasonably practicable Ensuring that accidents and incidents are reported through the KIRS and MOR systems. Ensuring that appropriate first aid facilities are available and used whenever necessary. Ensuring that emergency procedures are followed when necessary. 2.12 Accountabilities of Staff 2.12.1 All staff are accountable to their immediate line manager as set out in the chart in paragraph 1.6. 2.12.2 All staff have the authority to take any immediate action necessary to mitigate the effects of a hazard within the bounds of their competency. Care must be taken to ensure that the mitigation does not create a new hazard and that the hazard and mitigating actions are reported to the duty manager without delay. The KIRS system is to be used wherever possible in these instances. 2.12.3 No staff member will be penalised for using this authority or reporting a hazard as long as the actions taken are not reckless, even if it is subsequently determined that the action was not necessary or that some other course of action should have been taken to better mitigate the risk. 2.12.4 All staff are responsible for their own safety and the safety of others working at or using Kemble Aerodrome. 2.12.5 The specific safety responsibilities of all staff include Ensuring that they are familiar with the safety policy and safety management system at Kemble Aerodrome and understand all those parts that are relevant to them. Following safety instructions issued by managers Reporting hazards that they identify using the KIRS system K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 22 of 77 Uncontrolled copy Aerodrome Manual V12 Ensuring, as far as reasonably practicable, that they do not create a new hazard or increase the risk associated with an existing hazard. 2.13 SMS Safety Committee 2.13.1 The SMS Safety Committee will meet annually. The role of the SMS SC is to monitor the effectiveness of the SMS and to make reports to the Board of Directors on its findings including any recommendations for improvement that it deems necessary. In order to be able to do this effectively the SMS SC should:a) review the hazard identification list and risk assessments b) review the reports received through KIRS and the responses to those reports c) set safety performance standards and monitor performance against those standards d) ensure an appropriate safety improvement plan and monitor its progress against that plan e) ensure that appropriate safety training for staff is provided and monitor the effectiveness of that training f) monitor the effectiveness of communication of safety related information to KAS Ltd staff and volunteers, contractors and tenants on Kemble aerodrome g) ensure that the OM is maintaining all necessary documentation and records 2.13.2 The Aerodrome Manager, Operations Manager and Senior Airport Fire Officer make up the members of the SMS SC. 2.13.3 The SMS SC may seek the attendance of any specialist advisor or invite representatives from either KOG or KAST to attend to discuss specific issues. 2.14 The Kemble Operators Group (KOG) 2.14.1 KOG is a structured open forum made up of representatives of KAS Ltd management and aerodrome based operators. 2.14.2 The role of KOG is to allow discussion on all aerodrome related issues that may be of common interest to members including site safety issues and interaction between operators. 2.14.3 KOG is not a decision making body, however, issues raised at KOG may lead recommendations to KAS Ltd management and board to take appropriate, action taken implement measures for the continued improvement of the aerodrome and its users take appropriate, action taken to implement measures for the continued improvement the aerodrome and its users. K:\Aerodrome Manuals\Aerodrome Manual V12.docx to to to of Page 23 of 77 Uncontrolled copy 2.14.4 Aerodrome Manual V12 KOG meets quarterly in the KAS Ltd boardroom and is chaired by a KAS Director or nominee. I. II. III. IV. V. VI. VII. VIII. KOG Objectives To promote good communication between based operators and KAS. To promote the safe operation of the aerodrome. To promulgate important aerodrome information to operators. To highlight areas where improvement is required. To positively reinforce areas which are working well and effectively. To allow operators the opportunity to report their news to the forum. To allow operators the opportunity to learn about and comment on future operations. To allow operators/KAS the opportunity to raise any concerns. 2.15 The Kemble Airside Safety Team (KAST) 2.15.1 The primary role of KAST is to develop airside safety, recommend strategies for hazard removal and mitigation of any risk and trends. These strategies may be developed based on local occurrences or combined with information collected elsewhere. 2.15.2 KAST meets quarterly in the KAS boardroom and is chaired by a Kemble Air Services Director, or a person nominated by them, and comprises of the Aerodrome Manager, members of Operations staff, RFFS staff and representatives from primary stakeholders based at Kemble. 2.15.3 KAST is not a decision making body, but does act as the focus for airside safety issues and may make recommendations to KAS Ltd management or Board of Directors to take appropriate action to implement measures for the continued improvement of the aerodrome and its users. 2.15.4 KAST is entitled to receive reports back from the OM on the recommendations that it makes. 2.15.5 KAST provides the essential partnership between aerodrome managers and airside operators to communicate and resolve matters of airside safety and operations. 2.15.6 KAST may from time to time establish and nominate specialist working groups to consider and report on specific safety issues. 2.16 Risk Management 2.16.1 All employees of KAS Ltd will be made aware of the Safety Management System, including the risk management process, as part of their induction training before they commence work. 2.16.2 All staff are encouraged and expected to take part in the safety assurance and safety management processes and will be provided with appropriate training, opportunity to be actively involved and timely feedback on any safety concerns that they raise by management. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 24 of 77 Uncontrolled copy Aerodrome Manual V12 2.16.3 Contractors and others working at those areas of Kemble Aerodrome under the direct control of KAS Ltd will be assessed on safety competence and briefed on the relevant elements of the Safety Management System by the KAS manager responsible for that activity. 2.16.4 No work at Kemble Aerodrome in areas under the direct control of KAS Ltd will be permitted unless the company is satisfied that the person or persons doing the work are competent to do so and understand the relevant parts of the aerodrome safety management system. 2.16.5 Where necessary, work will be controlled by a Permit to Work issued by the Aerodrome Duty Manager. 2.16.6 It is the responsibility of any person carrying out work at Kemble Aerodrome to ensure that that work is being conducted in accordance with these policies and procedures. 2.17 Risk Assessments 2.17.1 As far as it is reasonably practicable to do so, the hazards and risks associated with any activity must be assessed and appropriate control measures implemented before the activity or any work commences. 2.17.2 It is the responsibility of all employees and managers of KAS Ltd to ensure that the risks associated with any activity that they perform or require others to perform whilst working have been properly assessed. All necessary safety measures identified as part of the assessment process are to be properly implemented. 2.17.3 Employees and managers are competent to assess risks according to their level of responsibility and tasks that they are required to perform. 2.17.4 Not every activity requires a formal written risk assessment to be carried out. However, where the risk associated with the activity is assessed as anything other than low, action should be taken as indicated to reduce to as low as reasonably practicable. 2.17.5 Where the risk analysis see (2.18 below) indicates that a formal risk assessment is to be carried out, the appropriate risk assessment form is to be completed by the employee or manager as indicated and signed off by the Aerodrome Duty Manager before the activity commences or the change is implemented. 2.17.6 If it is not possible to reduce the level of risk to a tolerable level then the activity is too dangerous to carry out in the proposed manner and other means must be sought to achieve the desired outcome. 2.17.7 If the level of risk cannot be reduced to an acceptable level, then those who are required to carry out the task must be made aware of the inherent dangers and the control measures that must be exercised. In most cases this will require the issuing of a Permit to Work. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 25 of 77 Uncontrolled copy Aerodrome Manual V12 2.17.8 Any change, whether to personnel, equipment or procedures, has inherent risk, both in relation to the change itself and to its potential effects on other activities or equipment. All changes, therefore, are to be subject to full hazard identification, analysis and risk mitigation. 2.17.9 There may be occasions when accidents or incidents occur that do not necessarily give rise to injury or loss or to a breach of legislation, but may have safety implications. In such cases it will be necessary to collect and analyse sufficient information about the occurrence to allow effective review of the risk assessment of the activity to take place. Staff, contractors and others working at Kemble aerodrome are, therefore, encouraged to report any incident that might have safety or security implications using the KIRS system. Do not assume that somebody else will do something. If in doubt - report it! 2.18 Risk Analysis 2.18.1 The procedure for analysing risks, other than those associated with changes to the Air Navigation Service is detailed in KAOP 65. 2.18.2 Commission Regulation 2096/2005 (as amended) requires a specific hazard rating and severity classification system to be used in relation to planned changes to Air Navigation Systems. That requirement is addressed separately in KAOP 66. 2.19 Contractor Compliance 2.19.1 Before any contractor is engaged by KAS Ltd to carry out work at Kemble Aerodrome, the ability of that contractor to comply with all statutory health and safety and all KAS policy requirements will be assessed by the AM. That assessment will always involve the completion of a contractor compliance questionnaire and the provision of risk assessment documentation to cover all aspects of the work to be carried out 2.19.2 The AM will establish the level of control the KAS Ltd will need to exercise over activities provided by an engaged contractor. This will depend upon the nature and location of the work to be carried out and the competency of the contractor. 2.19.3 The AM will notify the contractor of the safety conditions that will apply to the contractor whilst conducting work, including the need to report where and when activities are to take place, the need for escorts and any permits to work that will be required. 2.19.4 The AM will audit, as necessary, the activities of contractors to verify that safety conditions are being complied with and record the findings of those audits. 2.19.5 The AM will ensure that any sub-contractor appointed by a main contractor is subject to the same assessment and audit processes as the main contractor. 2.19.6 The ADM will ensure that all operational staff of KAS Ltd are made aware of the presence of contractors on Kemble Aerodrome through daily briefings and issuing of copies of Permits to Work to operational staff. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 26 of 77 Uncontrolled copy Aerodrome Manual V12 2.20 Event Safety Management 2.20.1 Kemble Aerodrome is regularly used as a whole or in part for events which do not form part of ‘normal’ aviation activities. These include events that are organised and managed by KAS Ltd, such as airshows as well as events organised by third parties including filming and car testing. 2.20.2 The Assistant Airport Manager is responsible for ensuring that events not organised or managed by KAS Ltd are conducted safely and without impacting deleteriously on the safety of other activities on the aerodrome. 2.20.3 All events will be the subject of an operation order which will include, details of where, when and how the event is to take place, who is responsible for managing the event, risk assessments of the event and on the impact on other activities and event specific emergency procedures. 2.20.4 Events organised by third parties will, in addition, be subject to the following organiser compliance process. 2.20.5 The Assistant Airport Manager will ensure that, before any contract to lease part, or all, of the aerodrome is entered into, the ability of that lessee to comply with all statutory health and safety and all KAS policy requirements is assessed and confirmed. The assessment will always involve the completion of an event organiser compliance questionnaire (or work permit) and the provision of risk assessment documentation by the organiser to cover all aspects of the event work to be carried out. 2.20.6 The Assistant Airport Manager will establish the level of control that KAS Ltd will need to exercise over activities to be carried out at the event. This will depend upon the nature and location of the event and the competency of the lessee. 2.20.7 The Assistant Airport Manager will notify the AM of all proposed events and the AM will only grant approval for the event if satisfied that the event can be conducted safely and without compromising the safety of other activities on the aerodrome. 2.20.8 The Assistant Airport Manager will notify the lessee of the safety conditions that will apply to the lessee whilst conducting the event, including the need to report where and when activities are to take place, the need for escorts and any permits to work that may be required. 2.20.9 The Assistant Airport Manager will audit, as necessary, the activities of lessees to verify that safety conditions are being complied with and record the findings of those audits. 2.20.10 The Assistant Airport Manager will ensure that operational staff of KAS Ltd are made aware of the presence of lessees at Kemble Aerodrome through daily briefings and issuing of copies of operational orders or permits to work to operational staff. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 27 of 77 Uncontrolled copy Aerodrome Manual V12 2.21 Hazards and Risk Assessments 2.21.1 A log of all of the identified hazards and risk assessments can be found in the Risk Assessment File with references to the documents that apply to each hazard. 2.21.2 The OM will record the results of all risk assessments carried out and make them available to and draw them to the attention of employees and others who may affected by the activity 2.21.3 The risk assessment documents are available on the KAS ‘K’ drive as pdf documents and are stored as controlled documents in hard copy format in the Operations Room. 2.21.4 Uncontrolled copies of risk assessment documents are available to all users of Kemble Aerodrome on request to the Operations Manager. 2.22 Permits to Work 2.22.1 Any activity that cannot be reduced to an acceptable level of safety as a result of the risk assessment process described above should be made subject to a permit to work (PTW) system. 2.22.2 The PTW system is a method of ensuring that; any particularly hazardous activity is risk assessed on each occasion that it is performed appropriate controls are implemented the workers who are to carry out the activity are properly informed of those controls, understand them and are capable of implementing them the activity only takes place after permission has been granted by a senior manager other people who might be affected by the activity or who might have an impact on it are made aware that it is taking place and what, if anything, they should or should not do actions in event of an emergency are clearly defined a record is maintained of the permission and subsequent action. 2.22.3 The permit to work system applies to all activities taking place airside except aircraft and vehicle movements under positive control by Kemble Tower and activities conducted by airside operators within their direct areas of control. 2.22.4 Airside operators are expected to carry out their own risk assessments and give adequate notice to KAS Ltd of any planned hazardous activity that could impact upon the safety of other airside activities. In such cases, an application for a permit to work must be made to KAS Ltd and work may not commence until such permit has been granted. 2.22.5 The Permit to Work system also applies to all activities on the remainder of the aerodrome under KAS Ltd control whether those activities are carried out by KAS Ltd staff or others. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 28 of 77 Uncontrolled copy Aerodrome Manual V12 2.22.6 Permits to Work forms are available from Kemble Operations. 2.22.7 Applications should be submitted to the Ops office, preferably a minimum of 24hrs before the planned activity. The PTW will normally be issued by the Airport Manager or Operations Manager and the recipient will be asked to sign to confirm that they have understood and are able to implement the controls identified by the risk assessment process and any conditions attached to the permit. 2.22.8 In the absence of the AM/OM, PTWs can be issued by the Aerodrome Duty Manager. 2.22.9 Work which is subject to a PTW should only be conducted in accordance with the conditions of that permit. Any variation to the work methodology and/or safety controls should only be conducted after approval has been obtained from the permit issuer. 2.22.10 When work is complete the permit holder should advise Operations of that fact and sign the Operations copy of the PTW to confirm that work was carried out in accordance with conditions applied. 2.23 Hazard and Risk Reporting- Kemble Incident Reporting System - KIRS 2.23.1 However well planned and managed any work activity is, accidents will from time to time occur. Sometimes there is no damage or injury when an accident occurs or an incident occurs that has the potential to cause an accident. 2.23.2 It is vitally important for the safe future management of Kemble Aerodrome that all accidents and incidents with potential safety implications are investigated so that lesson can be learnt and changes made, where necessary to avoid a recurrence. 2.23.3 KAS Ltd operates a system called KIRS for reporting, recording and analysing accidents, hazards and incidents that might have safety implications. The purpose of this system is to ensure that data is collected and acted upon on anything that might give rise to dangers before they occur or recur. 2.23.4 KIRS has been designed to standardise the reporting of accidents and incidents and develop an incident database that will allow analysis of data to promote trend and incident analysis and dissemination of ‘lessons to be learned’ leading to adoption of best practise. 2.23.5 The KIRS system shall be used for any aviation and non-aviation related incidents anywhere on the aerodrome. 2.23.6 KIRS provides KAS Ltd management with: a prompt and consistent method of reporting, data collection and analysis the basis for identifying and subsequently managing accidents, incidents and trends a means of prioritising action in response to reported events K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 29 of 77 Uncontrolled copy 2.23.7 2.23.8 Aerodrome Manual V12 a means of monitoring accident and incidents as a measure of safety performance. a means of reporting accidents and incidents not necessarily covered by the MOR scheme. Submitting a KIRS Report The procedure for submitting a KIRS Report is detailed in KAOP 060 Anyone working at, or visiting, Kemble Aerodrome can complete and submit a KIRS form which forms can be obtained from the Operations office in the tower or by downloading from www.cotwoldairport.com/downloads Any incident or hazard that has the potential to cause an accident can and should be reported using the KIRS system. This includes not only ‘near misses’, but anything witnessed that could contribute to an accident in the future. Investigation and analysis of incidents may lead to the prevention of accidents before they occur. If there is any doubt in your mind about whether or not to report something using KIRS, then report it. It is far better to have reports which require no action to be taken than to have an accident that could have been avoided. All KIRS reports and MOR’s must be notified to the Aerodrome Duty Manager. Investigation 2.23.9 Feedback 2.23.10 Anyone who completes a KIRS form will be given feedback by the AM or OM, initially in a discussion and, if required, followed by email. Any feedback given will be recorded on the KIRS Form. Reports 2.23.11 All incidents reported through KIRS will be recorded, investigated, and evaluated by the AM and OM. After investigation, the AM or OM will report their conclusions and the nature of any corrective actions that have to be implemented to all affected staff and other stakeholders. Corrective Action Where investigation has identified the need for corrective action the AM and OM will ensure that that corrective action is implemented as soon as reasonably practicable. Where there is any significant delay in implementation of corrective action the AM and OM will ensure that appropriate temporary mitigation is implemented. This may include the suspension of a particular activity until the corrective action is completed. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 30 of 77 Uncontrolled copy 2.23.12 Aerodrome Manual V12 Review The SMS SC will review the KIRS reports at their quarterly meetings and may make recommendations to the Board depending on their conclusions. 2.24 Safety Objectives 2.24.1 KAS Ltd safety objectives are: whilst providing air traffic services is to minimise the organisation’s contribution to the risk of an aircraft accident as far as reasonably practicable to meet or exceed target levels of safety as measured by the safety performance indicators to improve safety performance by annually reviewing the safety performance indicators to ensure that its staff are adequately trained and supported so that they remain capable of and committed to delivering to the company’s safety objectives. 2.25 Safety Monitoring 2.25.1 The effectiveness of the safety management system will be evaluated by measuring performance against specified safety performance indicators (SPI’s). The SPI’s currently in use are: KIRS report analyses. Total number of reports received. Number of reports defined by:- Type of incidents, Location of incidents, Consequence of incidents including RIDDOR reports. Number of MORS by type. Safety survey reports AAIB Reports. Safety audit reports 2.25.2 The SPI’s may also be compared with any safety targets produced by the CAA and/or HSE. 2.25.3 SPI’s will be kept under review and amended, added to or deleted, dependent upon local experience and any guidance issued by CAA and/or HSE 2.25.4 Where possible and appropriate, trend analysis of safety data will be carried out and improvement targets set. 2.25.5 The SMS SC will be provided with a report of performance against SPI’s by the OM at each meeting. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 31 of 77 Uncontrolled copy Aerodrome Manual V12 2.26 Safety Surveys and Audits 2.26.1 The OM, SAFO and one member of the SMS SC will conduct surveys and audits of the operations conducted by KAS at Kemble Aerodrome. 2.26.2 The purposes of the survey are: To check compliance with legal requirements. To confirm that all significant hazards have been identified and assessed and that all appropriate mitigation measures are in place. To confirm that all aspects of this SMS are being followed and are effective. 2.26.3 The specific areas to be addressed in the safety surveys and the frequencies with at which they need to be carried out will be developed over time into a Safety Survey Plan and will reflect the issues identified by the SMS SC as priority areas. 2.27 Management of Change 2.27.1 Changes to the operation, layout, equipment and personnel of Kemble Aerodrome will not be undertaken until a risk assessment of the proposed changes has been carried out and all necessary amendments to the safety management system procedures communicated and implemented. 2.27.2 The risk assessment of proposed changes will be carried out at the earliest possible stage in the planning process in order that safety management can be built in rather than added on at the end of the process. 2.27.3 The change risk assessment will be carried out by the AM who will consult the staff, contractors and tenants who will be affected. The AM may delegate the risk assessment process to the most appropriate member of staff, but must be satisfied that all risks have been properly addressed. 2.27.4 The Board of KAS Ltd undertakes not to commit to any change until a risk assessment has been carried out and that consultation with affected staff, groups and individuals affected will be carried out at the earliest possible stage. 2.27.5 Changes to the Air Navigation System are subject to specific risk assessment requirements and the procedures for these are detailed in the FISO manual 2.28 Post Change Review 2.28.1 Where changes to the SMS are implemented as a result of a KIRS investigation, safety monitoring, safety survey or internal audits, the AM will review the effectiveness of any K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 32 of 77 Uncontrolled copy Aerodrome Manual V12 changes made. That review will also consider whether or not any changes made have had an impact on other safety issues. 2.28.2 The AM will report the conclusions of that review to the SMS SC and Board. 2.28.3 Where further changes are required as a result of this review the result of any decision will be disseminated as per the original change. 2.29 Routine System Review 2.29.1 The AM will review the SMS annually to identify and determine the implications of substandard performance of the SMS in operation and present the results of that review to the SMS SC with the objective of eliminating or mitigating that sub-standard performance. 2.29.2 The CEO will ensure that the AM is provided with adequate resources to carry out the evaluation process. 2.29.3 The SMS SC will give all aerodrome staff, tenants and contractors an opportunity to be involved in the evaluation of the SMS at quarterly Kemble Operator Group (KOG) and Kemble Airside Safety Team (KAST) meetings. 2.30 Employee Welfare 2.30.1 Sadly, even where risk is well managed, accidents and incidents can occur and when that happens there is likely to be an impact on staff even if they are not injured or directly involved. 2.30.2 Management of KAS Ltd recognises its responsibilities towards staff that are so affected and will provide appropriate support. 2.30.3 In the event of an air accident or ground incident and after immediate emergency procedures are activated and the situation is under control the FISO and/or the Assistant, if applicable, will be taken off duty whenever possible and replaced with suitably qualified persons 2.30.4 Personnel closely involved with an air accident, or another serious incident must be made aware of the possibility of shock and they should be encouraged to be seen by the medical services attending. They will also be aware of the possibility of trauma and the Company will offer counselling, normally through, or with the consent of, an individual’s GP. Personnel reporting feeling the physical or mental effects of stress, fatigue or emotion due to work load pressure, or external pressures, will be taken off the operational positions as unfit for duty and replaced. The company will offer support and consider, based on medical advice, the requirements for counselling of the member of staff as required. 2.30.5 K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 33 of 77 Uncontrolled copy Aerodrome Manual V12 2.31 Safety Promotion 2.31.1 Safety performance of individuals will be incorporated into any incentive scheme operated by KAS Ltd. 2.31.2 Safety performance will be a key element of operational team performance targets. 2.32 Feedback 2.32.1 Management recognises the need to continuously reinforce its commitment to safety. To that end it will: Disseminate lessons arising from safety occurrence investigations and other safety activities within the organisation at management and operational levels and amongst operators and pilots based at Kemble Aerodrome by e-mailing the results of safety reviews and KIRS investigations to all staff and users. Actively encourage staff and users to propose solutions to identified areas of concern so that changes are made to improve safety where they appear necessary, by ensuring that safety is a compulsory agenda item on all KAS Ltd meetings. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 34 of 77 Uncontrolled copy Aerodrome Manual V12 Chapter 3 Quality Management System 3.1 Scope 3.1.1 Kemble Air Services Ltd operates Kemble Aerodrome as a public use aerodrome in accordance with a CAA Aerodrome Licence, the conditions attached to it and the Air Navigation Order. 3.1.2 The facilities and services available provided by Kemble Air Services at Kemble Aerodrome to which this quality management system applies are defined by the Kemble Aerodrome UK AIP entry. 3.1.3 This quality management system does not apply to other facilities and services provided by Kemble Air Services or facilities and services provided by other operators at Kemble Aerodrome, including Kemble Airfield Estates Ltd. 3.2 Quality Policy Statement 3.2.1 Kemble Air Services Ltd is committed to providing aerodrome and air traffic services at Kemble Aerodrome which meet all of its identified customer expectations and satisfies all applicable legislative requirements. 3.2.2 KAS Ltd will seek to identify all of its customer requirements by: Establishing contract customer needs at contract negotiation stage and ensuring that those needs are reflected in the contract document in an open and transparent manner. Actively seeking to establish the needs of non-contract customers when they contact KAS for service. Setting up stakeholder communication forums for issues to be raised, including Kemble Operators Group and Kemble Airside Safety Team. Ensuring that there is a clear and readily accessible method for customers to provide feedback to KAS Ltd Management on any issue, be it negative or positive. 3.2.3 KAS Ltd will use customer requirements as the basis for setting its quality objectives and the primary objective of the Quality Management System is to ensure that those requirements are met. 3.2.4 KAS Ltd will continuously strive to improve the effectiveness of its quality management system by regularly reviewing the system in application and responding to identified inadequacies in accordance with Section 3.5 below. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 35 of 77 Uncontrolled copy Aerodrome Manual V12 3.3 Quality Assurance 3.3.1 The Management Quality Responsibilities are defined in Chapter 2 of this Manual. 3.3.2 The Quality Manuals that define the services that KAS Ltd provides and the standards to which they are provided are: The Aerodrome Manual, a published document that defines the services that KAS Ltd provides, the way in which those services are provided and who is responsible for providing them. The ATS /FISO Manual, a guide to FISO and Operations Assistants on delivery of the ATS Service The RFFS Manual, a guide to RFFS staff on delivery of the RFFS Service. Kemble Aerodrome Operating Procedures (KAOP’s), a series of procedure documents that define how specific tasks are to be carried out. 3.4 Quality Assurance Process 3.4.1 The quality assurance process is defined within KAOP 069 3.4.2 It is the responsibility of all staff when delivering services on behalf of KAS Ltd to be aware of this process and ensure that they deliver service in accordance with it, even where the specific process is not documented. 3.5 Documentation Control Process 3.5.1 The OM will maintain records of all documented processes and will update the records whenever necessary. Editorial control of those documented processes will be restricted to the OM and AM. 3.5.2 Read only versions of the current versions of all risk assessments, safety instructions, permits to work, safety policy documents and Kemble Aerodrome Operating Procedures will be maintained on the KAS Ltd common drive available to all KAS staff. 3.5.3 Controlled copies of safety, security and quality management documents will be maintained in paper format in the VCR Controlled Documents cupboard. 3.5.4 Read only versions of all safety, quality and security documents that need to be publicly available will be published on the KAS website. 3.5.5 Minutes of KOG and KAST Committee meetings will be circulated to participants of those meetings and made available to KAS Staff on the KAS ‘K’ drive. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 36 of 77 Uncontrolled copy Aerodrome Manual V12 3.5.6 A common system of document identification is applied to all documents produced by KAS Ltd. 3.5.7 Authors of documents for KAS use are required to use the common documentation identification system. 3.5.8 A change management procedure has been implemented as KAOP 059. 3.5.9 No documents which form part of the safety, security or quality management system may be introduced or amended without the authorisation of the AM and OM. 3.6 Review and Remedial Action Procedures 3.6.1 The AM will regularly audit the quality management system in application to confirm: 3.6.2 That the procedures in the system are being followed. That the system is effective in avoiding non-conformities. That any non-conformities are identified and corrective action taken using KAOP 059. That the system is effective in delivering the desired outcomes. All KAS staff will continuously monitor the quality of the services that they provide and will seek to identify: Potential non-conformities – conditions that may lead to a non-conformity. Actual non-conformities – verified non fulfilment of a requirement. Suspected non-conformities – circumstances that lead to the belief that nonconformities could have occurred. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 37 of 77 Uncontrolled copy Chapter 4 Aerodrome Manual V12 Kemble Aerodrome Operational Procedures (KAOPS) 4.1 KAOPS Description and Purpose 4.1.1 Any activity at Kemble Aerodrome that is required to be conducted in a specific manner is subject to a Kemble Aerodrome Operating Procedure (KAOP). This is a formal written procedure approved by the Aerodrome Manager that describes who is authorised to conduct the activity and the procedures and limitations that are to be followed. 4.2 Production, Approval and Promulgation of KAOP Documents 4.2.1 The Operational Manager is responsible for identifying activities that require a KAOP, ensuring that a KAOP is produced via the change management process, presenting it to the Aerodrome Manager for approval, disseminating the approved procedure to personnel and organisations likely to be subject to or affected by it and maintaining an up to date record of approved KAOPS. 4.3 Review and Amendment 4.3.1 The OM will ensure that KAOPS are updated, reviewed and amended as circumstances and operational requirements dictate and that amendments are promulgated as above. 4.4 Records and Availability 4.4.1 A list of the current KAOPS is attached as Appendix F to this document. Although it must be realised that the latest version is always on the KAS computer ‘K’ drive as a pdf document. 4.4.2 The KAOP documents are available on the KAS ‘K’ drive as pdf documents and are stored as controlled documents in hard copy format in the Operations Room and VCR filing cabinet. 4.4.3 Uncontrolled copies of KAOP documents are available to all users of Kemble Aerodrome on request to the Operations Manager. 4.5 Link to Risk Assessments 4.5.1 Each KAOP includes a link to the risk assessment relevant to that activity. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 38 of 77 Uncontrolled copy Aerodrome Manual V12 4.6 Emergency Procedure Policy 4.6.1 Kemble Air Services Ltd has Emergency Orders that detail the actions to be taken by duty personnel in each department in the case of an emergency. These specify which services are appropriate to the management of a particular emergency situation or incident, and record how these services should be alerted to the need to perform their designated tasks, in accordance with CAP168. 4.6.2 Detailed Kemble Aerodrome emergency orders are found in the file KAOP 035. 4.6.3 Departmental emergency check lists are posted in each department and in the VCR. 4.6.4 All staff are made familiar with the emergency orders and the action check lists as part of their induction training and on-going training and exercises. 4.6.5 All emergency incidents and exercises are recorded in the ATS and RFFS Watch Logs and RFFS Training Records. 4.6.6 A CAA audit of KAS Emergency Procedures is carried out at least once every 13 months. 4.6.7 If an incident occurs outside of published hours the Aerodrome Manager (07738 958842) or Operations Manager (07739 209124) should be contacted as soon as possible. This should not delay any necessary call to the emergency services that may be required. 4.6.8 Operators’ attention is drawn to the sections below. 4.7 Safeguarding of Aircraft Wreckage 4.7.1 It is the responsibility of the Police to guard any wreckage and provide security at an accident site. 4.7.2 The wreckage must not be moved or interfered with without the authority of the Air Accident Investigation Branch (AAIB), except in the following circumstances: 4.7.3 As may be necessary for the extraction of persons or animals to save life. To prevent fire or damage or obstruction to the public, or air navigation or to other transport. Unauthorised persons are not permitted to access the accident site or wreckage. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 39 of 77 Uncontrolled copy Aerodrome Manual V12 4.8 Removal of Aircraft Wreckage 4.8.1 After permission from the AAIB the removal of aircraft wreckage is the responsibility of the Aerodrome Authority and the aircraft owner or operator. 4.8.2 In the case of a reportable accident the permission of the AAIB is required before removal action can be commenced. Under normal circumstances the AAIB should be contacted without delay on 01252 512299. 4.8.3 In exceptional circumstances, in the case of communication difficulties, the Aerodrome Authority may wish to take action in accordance with Rule 7(i) of the Civil Aviation (Investigation of Accidents) Regulations, which provides that an aircraft may be removed for the purpose of preventing any danger or obstruction to the public or to air navigation. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 40 of 77 Uncontrolled copy Aerodrome Manual V12 Chapter 5 Aerodrome Characteristics 5.1 General 5.1.1 The Aerodrome Reference Point (ARP) is located at 514005N - 0020325W. 5.1.2 The aerodrome elevation as stated in the UK AIP is 436 ft amsl. 5.1.3 The aerodrome is only available for VFR aircraft operations. 5.2 Aerodrome Plan 5.2.1 The aerodrome plan showing the layout and elevation of runways, taxiways and aprons can be found in the latest UK AIP via the NATS AIS web site. 5.3 Aerodrome Obstacles 5.3.1 Details of all obstacles are shown in the schedule of obstacles within the aerodrome survey and in the UKAIP. 5.4 Aerodrome Survey 5.4.1 The latest aerodrome survey is located in the aerodrome manager’s office. A copy also exists on the company local area network computer system for all staff to refer to. 5.4.2 The annual aerodrome survey is undertaken annually by SLC Associates, Aylesbury. 5.4.3 KAOP 002 describes the procedure to be carried out. 5.5 Runway Declared Distances 5.5.1 Runway Declared distances are in the table below, based on the aerodrome survey and published in the UKAIP. Rwy 08 26 Surface TDZE Asphalt 433ft Asphalt 412ft True Bearing TORA mtrs TODA mtrs ASDA mtrs LDA mtrs 080.40° 1759 1759 1799 1778 260.42° 1799 1799 1799 1594 K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 41 of 77 Uncontrolled copy Aerodrome Manual V12 5.6 Runway Details 5.6.1 Runway 08/26 is a 2009x45mtr wide Code 3C runway with a Marshall Asphalt surface at both ends, and a black, porous high friction centre portion. All current details are as published in the UKAIP. 5.6.2 Runway 08 / 26 Grass (Unlicensed) 5.7 Taxiway Details 5.7.1 All taxiways are hard asphalt surfaces with the exception of Golf and the Southern Grass which are grass taxiways. 5.7.2 Alpha Taxiway is a code B/C taxiway and is 23mtrs wide at its widest point dropping down to 15mtrs at its narrowest point. 5.7.3 Bravo Taxiway is a code B taxiway and is 15mtrs wide. It runs from North Apron direct to the runway. 5.7.4 Charlie Taxiway is a code B taxiway and is 15mtrs wide. It is situated on the south side of the aerodrome and laid out on the old disused runway 13/31. 5.7.5 Delta Taxiway is a code B taxiway and is 15mtrs wide. It runs from the Woodside Apron direct to the runway. 5.7.6 Golf taxiway is a grass unlicensed Code A taxiway is 8mtrs wide and runs parallel on the north side of the grass runway. 5.7.7 The Southern grass taxiway is a seasonal grass unlicensed taxiway used occasionally during special events and runs parallel to the south of the hard runway. K:\Aerodrome Manuals\Aerodrome Manual V12.docx 560mtrs x 18mtrs Page 42 of 77 Uncontrolled copy Aerodrome Manual V12 Chapter 6 Visual Aids 6.1 Signals 6.1.1 Signal Square There is no signal square or mast at Kemble Aerodrome. 6.1.2 Signal Lamps Kemble Aerodrome has signal lamps in the VCR capable of producing red and green lights as an aid to communicate with aircraft. 6.1.3 Windsleeves Two unlit windsleeves are positioned on the aerodrome to the left of each runway so as to be visible from the approaches to all runways. They are sited so that at least one sleeve is visible from each take-off position. 6.2 Runways 6.2.1 Runway 08 Runway 08 has the following visual aids: a) b) c) d) 6.2.2 White painted centreline White painted runway designator numbers c/w non-precision approach markings White painted arrows indicating the starter extension available for take off Yellow lead-off markings at each taxiway intersection Runway 26 Runway 26 has the following visual aids: a) b) c) d) 6.2.3 White painted centreline White painted runway designator numbers c/w non-precision approach markings White painted arrows indicating the starter extension available for take off Yellow lead-off markings at each taxiway intersection Runway 08/26 Grass (not licensed) Runway 08/26 Grass has the following visual aids: a) White edge markings b) White corner markings c) White Runway designator numbers K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 43 of 77 Uncontrolled copy 6.3 Taxiways 6.3.1 Taxiway A (Alpha) Aerodrome Manual V12 Alpha taxiway has the following visual aids: a) Yellow painted centreline b) Intermediate holding points at A6, A5 and A4 painted and signed as per CAP168. c) Runway holding points at A3, A2 & A1 painted and signed as per CAP168. 6.3.2 Taxiway B (Bravo) Bravo taxiway has the following visual aids: a) Yellow painted centreline b) Intermediate holding point B2 painted and signed as per CAP168. c) Runway holding point at B1 painted and signed as per CAP168 6.3.3 Taxiway C (Charlie) Charlie taxiway has the following visual aids: a) Yellow painted centreline b) Runway holding points at C1 & C2 painted and signed as per CAP168. 6.3.4 Taxiway D (Delta) Delta Taxiway has the following visual aids: a) Yellow painted centreline b) Runway holding point at D1 painted and signed as per CAP168. c) Intermediate holding point at D2 painted and signed as per CAP168. 6.3.5 Taxiway G (Grass - unlicensed) Golf taxiway has the following visual aids a) Plastic edge markers b) Runway holding points at G1 & G4 signed as per CAP168. 6.3.6 Disused Taxiways All disused taxiways are marked on the surface with a painted yellow cross as per CAP168. 6.4 Aprons 6.4.1 Belfast Apron The Belfast Apron has the following visual aids: K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 44 of 77 Uncontrolled copy Aerodrome Manual V12 a) Apron markings as per CAP168 with painted double white lines. b) Signage as per CAP168. 6.4.2 D-Site Apron The D Site Apron has the following visual aids: a) b) c) d) 6.4.3 Apron markings as per CAP168 with double white lines. White painted H marking H1 landing site for helicopters. Taxiway A passes alongside this apron. Signage all as per CAP168. Alpha Apron (grass) The Alpha Apron has the following visual aids: a) Delineated behind the tower by grass cutting. b) Directional signage all as per CAP168. 6.4.4 Tower Apron (grass) The Tower Apron has the following visual aids: a) Delineated by grass cutting and the adjacent taxiway G. b) Directional signage all as per CAP168. 6.4.5 Woodside Apron The Woodside Apron has the following visual aids: a) Apron markings as per CAP168 with double white lines. b) Yellow painted taxi lane centrally painted to assist pilots. c) Directional signage all as per CAP168. 6.4.6 North Apron The North Apron has the following visual aids: a) Apron markings as per CAP168 with double white lines. b) Taxiway B passes alongside this apron for access to G-Site maintenance area. c) Directional signage all as per CAP168. 6.5 Aeronautical Ground Lighting (AGL) 6.5.1 There is no Aeronautical Ground Lighting at Kemble Aerodrome. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 45 of 77 Uncontrolled copy Aerodrome Manual V12 6.6 AGL Power Failure 6.6.1 There is no requirement for a back-up as there is no aeronautical ground lighting at Kemble Aerodrome. 6.7 Flight Inspections 6.7.1 There is no requirement for flight inspections of the visual aids. 6.8 Obstacle Lighting 6.8.1 Low intensity red obstacle lights are fitted in accordance with CAP168 on the main structures around the aerodrome such as the control tower and hangars. 6.9 Inspection and Maintenance of Visual Aids 6.9.1 An inspection of the visual aids is made daily on the aerodrome inspection, KAOP 001 (Aerodrome Inspections) refers. 6.9.2 Maintenance to visual aids are carried out when work has been identified from the aerodrome inspections and carried out by the estates maintenance personnel. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 46 of 77 Uncontrolled copy Chapter 7 Aerodrome Manual V12 Rescue and Fire Fighting Service (RFFS) 7.1 General 7.1.1 This chapter specifies the minimum RFFS requirements for Kemble Aerodrome and required by CAP 168. 7.1.2 Kemble Air Services will provide and staff an effective RFFS capability that can respond to an aircraft accident/incident pending the arrival of external emergency services. 7.1.3 The RFFS will be available during the published hours of operation of the aerodrome and at other times when the aerodrome is open. 7.1.4 The Senior Airport Fire Officer (SAFO) has responsibility for and is accountable to the Aerodrome Manager for the aerodrome rescue and fire fighting services (RFFS). 7.1.5 On a daily basis the nominated Duty Airport Fire Officer (DAFO) assumes responsibility in the absence of the SAFO. 7.1.6 The Aerodrome RFFS will attend all aircraft incidents within the aerodrome vicinity. The vicinity is defined as a circle, radius 1000m from the aerodrome reference point, and an arc extending 1000m at 7 degrees from the threshold of each runway. 7.1.7 The Aerodrome RFFS will respond to any domestic fires and medical incidents within the Kemble Aerodrome site. In the event that during such attendance the RFFS category or its ability to meet response times is depleted the DAFO will immediately advise the ADM. 7.1.8 The decision on whether the RFFS should respond to aircraft accidents or fires outside the aerodrome site is the responsibility of the SAFO in consultation with the ADM. 7.1.9 Kemble Aerodrome emergency vehicles are insured for use on public roads. All drivers of emergency vehicles must be over the age of 25 to be covered by the company insurance policy and drivers of such vehicles must hold an appropriate driving licence. 7.2 Level of Protection 7.2.1 The aerodrome RFFS category is Category One. 7.2.2 RFFS Category Two is available daily upon request. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 47 of 77 Uncontrolled copy 7.3 Aerodrome Manual V12 Remission 7.3.1 Following the guidance set out in CAP168, remission enables Kemble Aerodrome to provide RFFS cover to aircraft one category above that promulgated as long as that does not exceed a maximum of 700 movements in any consecutive three month period 7.3.2 Kemble Aerodrome can apply remission on one category higher than the promulgated category 2 and can accept category 3 aircraft whilst utilising a category 2 crew if the commander of the aircraft accepts this cover. 7.3.3 The SAFO is responsible for monitoring movements to ensure that this remission limit is not exceeded. 7.4 Depletion of Services 7.4.1 Any changes or depletion in the level of protection of the RFFS for whatever reason shall be notified to the ADM. When such a change has occurred notification will be by radio and by Notam. 7.4.2 Should any vehicle or equipment be deficient, it should be immediately reported to the SAFO/DAFO who will evaluate the situation and inform the ADM if that equipment falls within the minimum requirement for the promulgated categories. 7.5 Extinguishing Agents 7.5.1 Principal and complementary agents shall be provided as a minimum and as specified in CAP168. Principal agents provide a level of post-fire security i.e. for a period of several minutes or longer. Complementary agents have rapid-fire suppression capability but provide control only during application and for a short period thereafter. 7.5.2 Hose lines of sufficient lengths appropriate to deal with fires involving the sizes and types of aircraft normally using the aerodrome, including a hand controlled foam-making branch, are provided. 7.5.3 Complementary Fire Fighting Agents shall comply with the appropriate specifications of the International Organisation for Standardisation (ISO). 7.5.4 Where the main complementary agent is a dry chemical powder, there shall be a minimum quantity of 9 kg of gaseous agent or 18 kg of CO2 provided with a suitable applicator for use on aircraft engine fires. 7.5.5 Where the main complementary agent is gaseous agent or CO2, there shall be a minimum 9 kg of dry powder provided to assist in dealing with a running fuel fire. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 48 of 77 Uncontrolled copy Aerodrome Manual V12 7.5.6 A 200% reserve of foam concentrate and 100% of complementary agents shall be available at the aerodrome. 7.5.7 Media stocks to meet the promulgated categories are held on board the fire vehicles. It is company policy to maintain the vehicles in a fully provisioned manner in order to meet the requirements laid down in CAP168. 7.5.8 The SAFO is responsible for controlling stock levels, re-ordering of stock, maintenance of appliances and hand held extinguishers, in order to meet the requirements there is 200% stock of reserve foam concentrate and 100% reserve of complementary media. 7.5.9 Emergency Water Supply (EWS) tanks and fire hydrants are located on the aerodrome details of these can be found in the RFFS Manual. 7.6 Response Time 7.6.1 The operational objective of the RFFS is to achieve the response times as laid down in CAP168, to any point of each operational runway, in optimum visibility and surface conditions. 7.6.2 Response time is considered to be the time between the initial call to the rescue and fire fighting service and the time when the first responding vehicle is in position to effect fire fighting and rescue operations. 7.6.3 Any other vehicles required to deliver amounts of extinguishing agents should arrive as soon as possible after the first responding vehicle so as to provide continuous agent applications. 7.6.4 Regular response time checks are undertaken and recorded by the SAFO and Air Traffic Staff to ensure RFFS staff are able to effectively meet the response times laid out in CAP 168. 7.7 Alerting 7.7.1 The duty FISO staff monitor the movement area visually and the aerodrome R/T frequency, and will alert the RFFS in the event of any incident. 7.7.2 All RFFS staff carry a ground management radio to monitor the aerodrome ground radio network (Channel 1). 7.7.3 A Crash Alert Klaxon is mounted on the control tower building, linked to another in the RFFS watch office. It is tested daily and recorded on the tower daily check sheet. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 49 of 77 Uncontrolled copy Aerodrome Manual V12 7.8 Access 7.8.1 All crash gates on the aerodrome can be opened using the same key. A key is carried in all RFFS and operations vehicles. 7.8.2 All attendances will be to RVP1 unless otherwise advised. 7.8.3 If RVP 2 is to be used, then access will be from the A433 via the Belfast Gate. 7.8.4 All external attendances will be met at the RVP points with an escort. 7.8.5 All RVP points are clearly sign posted. 7.8.6 All areas from runway 08 – 26 are accessible for most of the year. It should be noted that the fields outside the aerodrome boundary fencing from both undershoots of both runways are subject to arable crop growth varying in type year on year. 7.8.7 At the North side of the field the land beyond the boundary fence drops away in to a steep sided valley at the bottom of which runs a disused railway line. Areas beyond this line are not accessible from the aerodrome and should be accessed from the A433 Cirencester to Tetbury Road using appropriate field access gates. 7.8.8 Aerodrome familiarisation driver training is undertaken to ensure that all drivers are familiar with the aerodrome, the local area and are capable and aware of the hazards involved with driving around an aerodrome. 7.9 Staffing 7.9.1 All RFFS staff are trained, fit and competent to fulfil their respective roles in the RFFS. 7.9.2 The duty RFFS watch staff shall be notified daily to the ADM during the morning brief and recorded on the daily briefing sheet. 7.9.3 The minimum number of personnel and level of supervision are as detailed in paragraph 13 of the RFFS Manual. 7.10 Extraneous Duties 7.10.1 No extraneous duty should create conditions likely to compromise individual or crew performance or introduce additional hazards. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 50 of 77 Uncontrolled copy Aerodrome Manual V12 7.10.2 RFFS personnel designated as part of the minimum level for response, and who are engaged on extraneous duties, shall be capable of meeting the response time objective whilst carrying out those duties. 7.10.3 Continual assessment of extraneous duties is made to ensure that response times are not diminished when the aerodrome is open. 7.11 Vehicles and Ancillary Equipment 7.11.1 Vehicles fit for purpose are provided by Kemble Air Services Ltd and readily available for immediate use by the RFFS. 7.11.2 Details of all RFFS and operational vehicles, including water carried, foam carried, extinguishers and discharge rates are maintained by the RFFS. 7.11.3 A minimum quantity of ancillary equipment and resources, as described in CAP168, appropriate to the sizes and types of aircraft operating from Kemble Aerodrome are provided. 7.11.4 All responding RFFS personnel are provided with personal protective equipment to enable them to perform their duties in an effective manner. 7.11.5 All equipment shall be: a) suitable for the intended use; b) safe for use, maintained in a safe condition and, in certain circumstances, inspected to ensure this remains the case; c) used only by people who have received adequate information, instruction and training; and accompanied by suitable safety measures, e.g. protective devices, markings & warnings; 7.11.6 Records of all tests and inspections shall be maintained by the SAFO for a period of five years. The records should include details of consequential action where an inspection has revealed a defect or deficiency. 7.11.7 For RFFS night operations, sufficient lighting equipment for adequate illumination of an incident must be provided. This equipment may be carried on the vehicle, or by any other suitable means. 7.12 Medical Provisions 7.12.1 Minimum quantities of medical equipment resources are available and appropriate to the sizes and types of aircraft using Kemble Aerodrome. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 51 of 77 Uncontrolled copy Aerodrome Manual V12 7.12.2 Details of First Aid, gaseous Oxygen, Burns kits and Defibrillator equipment carried on RFFS vehicles are maintained and recorded in the RFFS Manual. 7.13 Training 7.13.1 Kemble Air Services will ensure that participating personnel are trained and competent in the operation of the RFFS equipment provided at Kemble Aerodrome. 7.13.2 The SAFO will conduct training. Assessment of the competency of the person(s) determining, evaluating and conducting any training shall be the responsibility of Kemble Air Services. 7.13.3 The Kemble Aerodrome RFFS Training Manual contains the manuals and syllabus of initial and continual competence training of RFFS personnel. 7.13.4 A fire training ground is located in the south west of the aerodrome which enables regular training of RFFS personnel in realistic hot fire situations. 7.13.5 RFFS staff receive regular and appropriate training in Personal Protective equipment (PPE 7.13.6 A non-effective airframe is positioned at the fire training ground in order that Respiratory Personal Protective Equipment training in smoke can take place along with a modern hot fire simulator. 7.13.7 RFFS are aware of the hazard of ballistic recovery parachutes and ejection seats and have a competency and training programme in place. 7.13.8 RFFS personnel receive First Aid training to a Health & Safety Executive approved First Aid at Work Course. The SAFO is responsible for monitoring the training and validity of training. 7.14 Integrated Emergency Planning 7.14.1 External emergency services are given the opportunity to familiarise themselves with the Kemble Aerodrome emergency procedures as well as the topography of the aerodrome. Records of these meetings and others with emergency services are filed with the RFFS. 7.14.2 Representatives from Aerodrome Management, RFFS, Wiltshire and Gloucestershire Police, Fire and Ambulance Services and Wiltshire and Gloucestershire Emergency Planning and Environmental Service meet annually with the following terms of reference: To review the aerodrome emergency orders with regard to: (a) (b) (c) (d) Recent incidents. Communications Access and Rendezvous Points (RVP) Response times both internal and external. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 52 of 77 Uncontrolled copy Aerodrome Manual V12 (e) Training requirements. To review integration of internal and external services with regard to: (a) (b) (c) Zoning of accident sites. Access to the aerodrome and its environs. Casualty handling provision. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 53 of 77 Uncontrolled copy Chapter 8 Aerodrome Manual V12 Air Traffic Services 8.1 Description 8.1.1 Kemble aerodrome provides a Flight Information / Basic service (AFIS), with responsibilities in accordance with CAP493. This is provided on frequency 118.900MHz, using the call sign “Kemble Information” as identification, as detailed in the UKAIP. 8.2 Air Navigation Service Provider (ANSP) 8.2.1 Kemble Air Services is an Air Navigation Service Provider (ANSP) holding ANSP certificate number UK/2012/00052. 8.2.2 The Kemble aerodrome ATS/FISO Manual provides more detailed information on the air navigation facilities provided at Kemble Aerodrome and how the air traffic service is operated. 8.3 Air Ground Service 8.3.1 During periods when the aerodrome is open but no AFIS service is available, an Air Ground Radio service, call sign “Kemble Radio,” will be provided in accordance with CAP 452. 8.4 Air Traffic Zone 8.4.1 An Air Traffic Zone (ATZ) with a radius of 2 nautical miles and a height of 2,000ft agl is established during the aerodrome hours of operation of 0900 – 1700hrs UTC (Winter) and 0800 – 1600hrs UTC when British Summer Time in effect. 8.5 Runway in Use 8.5.1 The Duty FISO will select the runway in use with regard to the surface wind direction and any other operational considerations. 8.6 Circuit Direction 8.6.1 All circuits are southerly, although northerly circuits may be flown as conditions dictate and at the discretion of the Duty FISO. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 54 of 77 Uncontrolled copy Aerodrome Manual V12 8.7 Availability of Runways 8.7.1 Procedures for evaluating the suitability for use and availability or runways can be found in Chapter 5 of this document and in the Kemble Aerodrome FISO Manual. 8.8 Letters of Agreement 8.8.1 Letters of Agreement (LOA’s) have been signed with Brize Norton, and The Cotswold Gliding Club (Aston Down). 8.9 Navigational Aids 8.9.1 The Kemble Aerodrome NDB Locator Beacon is located at G Site it transmits 24hrs a day for identification purposes only. It transmits on 349 kHz to a range of 15nm with the identity KMB. 8.9.2 RAF Brize Norton ATSU can provide navigational assistance to Kemble subject to their availability and control limitations. 8.10 Communications 8.10.1 Details of communications systems can be found in the Kemble aerodrome ATS/FISO Manual. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 55 of 77 Uncontrolled copy Chapter 9 Aerodrome Manual V12 Security 9.1 General 9.1.1 KAS Ltd is responsible for the airside security of Kemble Aerodrome and the ATS that it provides. The Aerodrome Manager is responsible for the development and implementation of security. 9.1.2 There are various defences in place to prevent interference with the operation of the aerodrome and a series of procedures to identify and respond to threats and breaches of security. 9.1.3 The detailed policies and procedures that KAS Ltd adopts to ensure and promote security are detailed in the ATS/FISO Manual Chapter 14. 9.1.4 There are certain areas of the aerodrome to which the public has access and particular rights of access around the aerodrome for tenants of Kemble Airfield Estates Ltd. Kemble Air Services Ltd controls access to these areas, but is not responsible for the security of buildings and facilities not operated by it. 9.1.5 Tenants at Kemble Aerodrome and customers of KAS Ltd may raise security issues through the KOG or KAST meetings and may be provided with more detailed information about the security arrangements on request to the Aerodrome Manager. 9.2 Access Gates 9.2.1 All personnel working on Kemble Aerodrome that need access through any of the electronically controlled gates must apply to Kemble Airfield Estates Ltd for an access swipe card. 9.2.2 Where the entrance allows access airside areas, the application process will include a requirement to sign a declaration of understanding of how to use this entrance. 9.2.3 In all cases the applicant will be required to pay a refundable security deposit. 9.2.3 Access from the North side is restricted to authorised users who have been issued with a swipe card and HGV’s exiting the site, the drivers of which must request permission to access as per the South Gate procedure. KAOP 029 refers. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 56 of 77 Uncontrolled copy Appendix A Aerodrome Manual V12 Variations from CAP 168 Procedure K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 57 of 77 Uncontrolled copy Aerodrome Manual V12 Appendix B INTENTIONALLY BLANK K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 58 of 77 Uncontrolled copy Appendix C Aerodrome Manual V12 Aerodrome Crash Map K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 59 of 77 Uncontrolled copy Appendix D Aerodrome Manual V12 Aerodrome Obstacles INTENTIONALLY BLANK K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 60 of 77 Uncontrolled copy Appendix E Aerodrome Manual V12 Circuit Diagram K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 61 of 77 Uncontrolled copy Appendix F Aerodrome Manual V12 List of KAOPS KAOP Ref Description KAOP 000 KAOP Procedure KAOP 001 Aerodrome Inspection Procedure KAOP 002 Aerodrome Survey Procedure KAOP 003 Customs and Immigration KAOP 004 Low Visibility Procedures KAOP 005 Withdrawn from use – do not reuse KAOP 006 Balloon Flying Operations KAOP 007 Pyrotechnic Storage and Use KAOP 008 Aircraft Towing and Chocks KAOP 009 Military Aircraft Procedures KAOP 010 Fuel Safety Management KAOP 011 Bird Dispersal using Bird Scaring Cartridge KAOP 012 Withdrawn from use – do not reuse KAOP 013 Engine Ground Runs KAOP 014 Foreign Object Debris KAOP 015 R/T Equipment and Mobile Phones KAOP 016 Withdrawn from use – do not reuse KAOP 017 Works on the Movements Areas KAOP 018 Airways Joining Procedures KAOP 019 Vehicles Operating Airside KAOP 020 PPR Procedures KAOP 021 Withdrawn from use – do not reuse KAOP 022 Aerodrome Safeguarding KAOP 023 Aerodrome Closure KAOP 024 Withdrawn from use – do not reuse KAOP 025 Withdrawn from use – do not reuse KAOP 026 Withdrawn from use – do not reuse KAOP 027 Withdrawn from use – do not reuse KAOP 028 Runway Vehicle Event Procedure KAOP 029 South Gate Access Procedure KAOP 030 Withdrawn from use – do not reuse KAOP 031 Withdrawn from use – do not reuse KAOP 032 Event Permits KAOP 033 Withdrawn from use – do not reuse KAOP 034 Major Event Procedure KAOP 035 Aerodrome Emergency Orders KAOP 036 Display Practices K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 62 of 77 Uncontrolled copy Aerodrome Manual V12 KAOP 037 Run and Break Procedure KAOP 038 Noise abatement Procedures KAOP 039 Withdrawn from use – do not reuse KAOP 040 UKAIP Change and Promulgation KAOP 041 Credit Card Terminals on Fuel Installation KAOP 042 Withdrawn from use – do not reuse KAOP 043 Withdrawn from use – do not reuse KAOP 044 Rotors Running Refuels on Helicopters KAOP 045 Bird Hazard Control KAOP 046 Withdrawn from use – do not reuse KAOP 047 Model Aircraft Flying KAOP 048 Withdrawn from use – do not reuse KAOP 049 General Staff Induction KAOP 050 Grass Cutting Procedure KAOP 051 Withdrawn from use – do not reuse KAOP 052 Withdrawn from use – do not reuse KAOP 053 Foreign Object Damage (FOD) record KAOP 054 Air Traffic Engineering Failure Reporting KAOP 055 Reduced Declared Distances KAOP 056 Single FISO Manning of VCR KAOP 057 Helicopter Operations KAOP 058 Hot Poop guidelines KAOP 059 Change Proposal Form KAOP 060 Kemble Incident Reporting System (KIRS) KAOP 061 Additional Safeguarding for Commercial and Jet Ops KAOP 062 Power Cut Procedures KAOP 063 RIAT Procedures KAOP 064 FISO Induction Procedure KAOP 065 General Risk Assessment KAOP 066 ATS Risk Assessment KAOP 067 Security Risk Assessment KAOP 068 See Risk Assessment File KAOP 069 Quality Management Procedure KAOP 070 Permits to Work KAOP 071 Aircraft Handling KAOP 072 LRTT Unmanned Aerial Vehicle Operations KAOP 073 Winter Operations KAOP 074 Royal Flight Procedures KAOP 075 Aerodrome Sweeping KAOP 076 NDB Operational Procedure KAOP 077 Airside Vehicle Maintenance K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 63 of 77 Uncontrolled copy Appendix G Aerodrome Manual V12 Emergency Procedure Policy This appendix has now been incorporated into Chapter 4 of this manual. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 64 of 77 Uncontrolled copy Aerodrome Manual V12 Appendix H - Cotswold Airport Terms and Conditions of Use 1 Definitions 1.1 The “Airport” means all that area comprising Cotswold Airport which is operated by or under the control of the Company as hereinafter defined. The term “Airport” shall be interchangeable with the terms “Airfield”, “Aerodrome”, “airstrip” or any other like term, where the context so dictates and such terms shall bear their ordinary and usual meaning according to English Law – “Airport” being the word used by the Civil Aviation Authority to describe a place for the taking off and landing of aircraft and the area designated within the Airport boundary. 1.2 The “Company”, which term shall include any associated or subsidiary company thereto and shall, unless the context otherwise provides, includes any servant, or agent, means Kemble Air Services Limited and Kemble Airfield Estates Limited, whose successor or assignee of the Company for the time being. 1.3 The “Operator” shall mean the person or organisation from time to time having the management or possession of an aircraft whether owner, user, pilot or otherwise and shall mean the person(s) or body or organisation (and their respective servants, agents and contractors) using, attempting to make use of, or having used, the facilities or services offered by the Company at the Airport or elsewhere. 1.4 The “Conditions” means these Terms and Conditions of Cotswold Airport and any Rules and Regulations relating to the use of Cotswold Airport, and any other orders, instructions, directions respectively from time to time in force whether in writing or otherwise made by the Company or on its behalf. A copy of the conditions will be available on request from the Company but shall be deemed to bind the Operator whether or not a copy has been requested. In the event of inconsistency and so far as permitted by law these conditions shall take precedence over any other conditions or terms. The conditions shall be construed in all respects according to English Law. 1.5 For the purpose of being bound by these Terms and Conditions the Operator warrants that he has full authority and power to bind as their agent any owner, lessor, mortgagor, lender or pilot of the aircraft and all their respective servants, agents or contractors. 1.6 Vehicle’ does not include an aircraft. 1.7 The Road Traffic Enactments’ means the enactments for the time being in force relating to road traffic including the lighting and parking of vehicles and any order or other instrument having effect by virtue of any such enactment. 1.8 VCR shall mean the Visual Control Room at the top of the control tower building. 1.9 A “Landing Fee” is the term generally used to describe the fee paid by an Operator to the Company for the privilege of using the Airport. Landing fees at Cotswold Airport are based on movements, with preferential rates available for an annual movement card. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 65 of 77 Uncontrolled copy Aerodrome Manual V12 2 Use of the Airport and its Facilities 2.1 The use of the Airport by the Operator or on his or their behalf is subject to the conditions which shall apply equally to all facilities or services offered or provided by the Company and are hereby deemed to be incorporated into any agreement, contract or other legal relationship entered into or to be entered into by the Company with the Operator. 2.2 The Company shall be entitled to vary the conditions from time to time, at its discretion and as it sees fit. Provided such variations have been brought to the notice of the Operator or are deemed to have been brought to his notice, such variations shall be binding on the Operator. 2.3 The Company has exclusive right to provide any service which it desires and sees fit at the Airport and any Operator wishing to provide the same, similar or different services must submit a written application to the Airport Manager for due consideration. 3 Landing Fees 3.1 Landing fees will be charged at the prevailing rate at the time in accordance with the scale of charges produced by the Airport Manager. Operators based at the Airport may choose to pay an Annual Movement Contract and this will also allow pilots to fly an aircraft out of hours, subject to signature of the Out of Hours Indemnity form. Other operators are welcome out of hours subject to Prior Permission, prior signature of the same form and pre payment, or other specific agreed arrangement. 3.2 A copy of the current list of the Company’s fees and charges is published and available in the Operations Room at the Control Tower. Visitor fees will also be promulgated in appropriate publications and an up to date list of all fees will be available on the internet at www.cotswoldairport.com. 3.3 The publication of the fees and the delivery of such to the operator is without prejudice to the Company’s right to vary from time to time any of its fees or charges therein stated in any way it sees fit. The display of any notice or delivery of a list of fees or charges is not to be construed as an offer on the part of the Company to provide any facilities or services either for the fees or charges specified or at all. 3.4 The Company will give to the Operator such notice as is reasonable in all the circumstances of any variation in fees or charges. 4 Payment 4.1 The Operator shall pay the appropriate charges for the landing, parking, or housing of aircraft. The Operator shall also pay for any supplies, services or facilities provided to him or the aircraft by the Company. All such charges shall be due and payable at the sole discretion of the Company before any aircraft departs from the airport. Fees not settled at the time of landing will be subject to an administration charge. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 66 of 77 Uncontrolled copy Aerodrome Manual V12 4.2 Payment of any unpaid charges shall in any event be due for immediate settlement. 4.3 The Operator shall pay interest on any sum outstanding at the amount of 4% above the Bank of England Base Rate existing at the time, such interest to accrue on a daily basis. 5 Lien 5.1 So long as an aircraft, or any parts and accessories, or any vehicle are located at the Airport or upon any land under the control of the Company, the Company shall have a contractual lien, both particular and general over the aircraft, its parts and accessories and any vehicle for all charges, costs, fees or any other liabilities of whatever nature which are due and payable to the Company in respect of that aircraft, or any other aircraft of which the Operator is the Operator at the time when the lien is exercised. The lien shall not be lost by reason of the aircraft departing from land in the control of the company but shall continue to be exercisable at any time when the aircraft or any other aircraft of the operator has returned to and upon any such land so long as any of the said charges, costs, fees or other liabilities, whether incurred before or after such departure remain unpaid. 5.2 The Company shall be entitled to levy fees incurred in respect of any aircraft or property for storage or otherwise during the period of exercise of the lien and the Company may further exercise a lien in respect of unpaid charges, costs, fees or other liabilities as it sees fit. 5.3 If charges, costs, fees or other liabilities in respect of which a lien is exercised remain outstanding, the Company shall dispatch by ordinary post to the Operator at his address heron and to the Registered Owner of the aircraft at the address on the appropriate Register in the State of Registration a notice demanding payment within 14 days of delivery of the letter. In the event that payment remains outstanding thereafter, title in the liened aircraft or property shall vest in the Company and the Company may at its entire discretion sell, dispose of, remove or destroy such aircraft or property. In the event of a sale or disposition the Company shall be under no duty to obtain the best possible price and may apply the proceeds in discharging any sum due to the Company and any fees, expenses or costs incurred in connection with the disposal of aircraft before accounting for any balance for any balance to any party so entitled. 5.4 The exercise by the Company of the powers set forth in this Clause 5 shall be without prejudice to the exercise of any other powers exercisable by the Company by virtue of statue or otherwise. 6 Liability of the Company and the Operator 6.1 Where the Operator is other than a Consumer as defined in the Unfair Terms in Consumer Contracts Regulations 1994, the Company shall in no circumstances be liable to the Operator for any physical or economic damage or loss, or any other loss or damage to property or persons of any kind whatsoever (including without exception the aircraft its parts or accessories or any property contained in the aircraft), whether direct, indirect or consequential, caused by any negligence, breach of contract or statutory duty on the part of the Company, its servants or agents. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 67 of 77 Uncontrolled copy Aerodrome Manual V12 6.2 Where the operator or any person on his behalf or for whom he is responsible causes death, personal injury or loss or damage of any kind whether direct or indirect as a result of any negligence, breach of contract or breach of statutory duty and while at the Airport, the Operator shall indemnify and keep indemnified the Company in respect of any claim or claims arising there from. 7 Insurance 7.1 Aircraft based at the Airport must have valid insurance with Companies approved by the D.T.I. and it is the owners and operators responsibility to ensure this is kept up to date. Copies of insurance documentation must be produced upon request. 7.2 The Operator in furtherance of his obligations under these conditions agrees to effect and maintain passenger and third party liability insurance in respect of any aircraft operated or used by the operator at the Airport in such amounts not being less than that required to satisfy European Law. In any event the operator will maintain a minimum third party insurance of one million pounds (£1,000,000) Combined Single Limit, or, as shall in the Company’s complete discretion, a sum to be deemed reasonable according to the size and type of aircraft operated and shall on demand produce to the Company, or its duly authorised representative, from time to time sufficient documentary proof of such insurance including the security thereof. Subject to the terms of this clause Microlight Aircraft at Kemble may be insured for a minimum of £500,000. 7.3 In respect of any vehicle which the operator, his servants, agents, or associates may use or operate on that part of the Airport which is or has been designated ‘Airside’, the operator shall at all times ensure that the vehicle is fully and properly insured for third party risks for an appropriate amount having regard to the nature of the risks. Evidence of such insurance shall be produced to the Company or its duly authorised representative on demand. The Company’s decision as to the adequacy of such insurance cover shall be binding on the operator. Note: Most ordinary motor car policies do not include airside cover. 7.4 The Operator shall at all times fully indemnify and keep indemnified the Company against any breach of this Clause 7 but without prejudice to any other rights of the Company under these Terms and Conditions whether the same shall be enforced by the Company or not. 8 Movement of Aircraft 8.1 The Operator or his appointed handling agent shall furnish to the Company information of such type and in such form as the Company may from time to time require and determine relating to the movement of aircraft whether handled by himself or an agent at the Airport within 24 hours of each of these movements or at a later date if required. 8.21 No parachuting or hang gliding shall be allowed at the Airport unless special arrangements have been made for a particular event. 8.22 No kite flying shall be allowed at the Airport. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 68 of 77 Uncontrolled copy Aerodrome Manual V12 8.23 No model aircraft flying shall be allowed other than in the area agreed and indicated on the Airport plan. 9 Operations 9.1 Operations at Kemble are in accordance with the Kemble Aerodrome Manual, approved by the CAA, and issued to Kemble based flying organisations. A copy is available to view in the Operations Department in the Control Tower. 10 Aircraft 10.1 No person shall, without reasonable excuse, place an aircraft other than in the places and positions as designated by the Company. 10.2 No person parking an aircraft, or responsible for an aircraft, shall fail to properly secure any stationary aircraft not in a hangar. 10.3 No person shall run an aircraft engine in a hangar or in an area other than that designated by the Airport manager. 10.4 No person shall enter or climb upon or attempt to enter or climb upon any part of any aircraft without the authority or the owner, operator or person in charge of it. 10.5 No person shall tamper or interfere with any aircraft or anything used in connection with any aircraft without lawful authority or reasonable cause or excuse. 10.6 No person will operate an aircraft outside of the published hours of the Airport without the prior permission of the Airport Manager. 10.7 No person will operate an aircraft outside the published hours of the Airport without a valid out of hours indemnity unless agreed by the Airport manager. 10.8 No person shall offer any member of the public a flight in an aircraft, whether for remuneration or otherwise, unless they have a specific authorisation by the Airport Manager to operate as a flying school at the Airport, or in association with an approved flying school at the Airport. 11 Access to the Airport 11.1 No person shall fail to comply with any notice displayed by the Company prohibiting or restricting access to any building, road or any part of the Airport. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 69 of 77 Uncontrolled copy Aerodrome Manual V12 11.2 No person shall allow any item to be on the Airport or any part thereof after its presence on the Airport has been forbidden by the Airport Manager. 11.3 No person shall enter or remain on the Airport, or any part thereof, after having been prohibited from entering or been requested to leave by an Airport official. 11.4 No person shall enter the Airport other than to make proper use of the Airport. 11.5 No person shall enter or leave the Airport other than through a gate or entrance designed for and provided by the Company for that purpose. 12 Airport Property and Premises 12.1 Any person who may cause damage of any sort to property will be liable to make recompense to the Company. In the event of the person, or a vehicle, being identified as an employee, or a vehicle, of a particular company then that company shall be held responsible for full financial re-imbursement of costs incurred to make repairs, rectification to property. 12.2 No person shall, except in the case of an emergency, intentionally operate any switch or lever of any apparatus or equipment used by the Company upon or near which is displayed a notice stating that it is intended only to be operated in case of emergency. 12.3 No person shall drop or leave litter other than in a receptacle provided for such purpose. 12.4 No person shall climb any tower, wall, fence, barrier, railing, hedge or post without the permission of the Airport Manager. 12.5 No person shall graze animals without the permission of the Company. 12.6 No person shall erect, place, or alter any structure or other property (including any notice) on any part of the Airport. 12.7 No person shall tamper with or misuse, or attempt to tamper with or misuse, any mechanical, electrical or electronic apparatus without lawful authority or reasonable cause or excuse. 12.8 No person shall enter or attempt to enter any vehicle, truck, trolley, aircraft steps or other mechanical appliance without lawful authority or reasonable cause or excuse. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 70 of 77 Uncontrolled copy Aerodrome Manual V12 13 Electronic and Radio Transmitting and Receiving Apparatus 13.1 No person shall operate any radio transmitter or other thing capable of radiating electrical interference, in such a way as to prejudice, or be likely to prejudice, the operation of any communications or navigation systems at the Airport. 13.2 No person shall tamper with interfere with or misuse or attempt to tamper with interfere with or misuse any mechanical or electrical or electronic apparatus without lawful authority or reasonable excuse and no person shall operate or use in such a way as to prejudice the operation of any communications or navigation systems at the Airport any radio transmitter or other thing capable of radiating or generating electrical interference. 13.3 No person shall by operating or causing or suffering to be operated any wireless set, gramophone, amplifier, tape recorder or similar instrument or any musical instrument make, cause or suffer to be made any noise which is loud or so continuous or repeated as to give reasonable cause for annoyance to other persons on the Airport. 14 Prevention of Fire 14.1 No person shall smoke in or otherwise bring into or light any naked light in: a) any place where any such act is prohibited by notice erected and displayed by the Company. b) any place within 15 metres of any aircraft, refuelling bowser, petrol pumps or a store of liquid fuel or explosives. 14.2 No person shall light a fire other than with the permission of the aerodrome manager Cotswold Airport Rescue and Fire fighting Service. 14.3 No person shall intentionally obstruct any emergency exit (crash gate) on any part of the Airport. 14.4 No person shall use, cause or permit to be used any vehicle unless the fuel and exhaust systems are at all times such that no danger is caused or is likely to be caused to persons, aircraft or property. 15 Control of Vehicles 15.1 All vehicle movements not under the direct control of the Tower must be in accordance with the traffic signs and any of the Companies approved map illustrating where vehicles may go. Generally aircraft and vehicles are separated by the “airside” / “landside” policy but drivers must be aware that aircraft may be encountered anywhere in the Airport area either under their own power or being towed. Vehicles must, by law, give way to aircraft and aircraft being towed. 15.2 On parts of the Airport to which the road traffic enactments do not apply no person shall: K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 71 of 77 Uncontrolled copy Aerodrome Manual V12 a) drive a motor vehicle recklessly or at a speed or in a manner which is dangerous to other persons. b) drive a motor vehicle without due care and attention or without reasonable consideration for other persons using those parts of the Airport. c) drive a motor vehicle at a speed in excess of 20 mph in a manoeuvring area. d) neglect, fail or refuse to comply with a direction given by a sign erected and displayed by the Company. e) in any case where an accident occurs the driver of any vehicle involved shall stop and shall report the incident to the Company as soon as reasonably practicable but in any event before leaving the Airport. f) 15.3 without the permission of the Airport manager drive, park or leave a vehicle in a place other than that provided for the purpose. No person shall: a) drive a vehicle dangerously. b) drive a vehicle without due care and attention, or without reasonable consideration for other persons using that part of the Airport; or drive a vehicle at a speed in excess of 30mph or such other speed indicated on a notice erected in a conspicuous and appropriate position, which shall not in any event be less than 10mph; and for the purposes of this regulation, “dangerously” shall have the meaning in Section 2A of the Road Traffic Act 1988. With the exception of persons driving a vehicle as part of an approved motoring event. 15.4 No person shall use, cause or permit to be used, any vehicle or trailer for any purpose which is not suitable and is likely to cause danger to any person or aircraft. 15.5 No person on foot, or whilst driving or propelling a vehicle shall, except in the case of an emergency, neglect, fail or refuse to comply with an indication or direction or notice given or erected for the purpose of preventing an obstruction within the Airport, or regulating vehicular traffic within the Airport, or prohibiting or restricting access to any part of the Airport. 15.6 No person shall, except in the case of an emergency, leave or park a vehicle or cause it to wait for a period in excess of the permitted time in an area where the period of waiting is prohibited by notice. 15.7 No person shall in any case leave a vehicle overnight in the car parking area in front of AV8, or in any place where the vehicle could possible be construed to be a nuisance while the pilot / owner of the vehicle is away. 15.8 No person in charge of a vehicle or trailer shall, except in the case of an emergency, cause or permit the vehicle or trailer to stand so as to cause any obstruction, or so as to be likely to cause danger to person, aircraft or property. 15.9 No person shall use, cause or permit to be used any vehicle failing to comply in any way with the lighting, braking, steering, and electrical requirements which apply to that type of K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 72 of 77 Uncontrolled copy Aerodrome Manual V12 vehicle when on a road to which the road traffic enactments do apply, including the maintenance and adjustment of the brakes, steering gear and lights. 15.10 No person shall use, cause or permit to be used, any vehicle or trailers in such a manner as to cause or be likely to cause damage or nuisance to any person in or on any part of the Airport. 15.11 No person shall cause or permit except in the case of an emergency, any vehicle, trailer, aircraft servicing equipment or persons to enter that part of the Airport licensed for the surface movement of aircraft including runways, aprons and taxi-ways and any part of the Airport provided for the maintenance of aircraft except those parts specifically notified by the company for use by such vehicle, trailer or aircraft servicing equipment or persons. 15.12 On parts of the Airport to which the road traffic enactments do not apply no person shall drive or leave on any road any vehicle failing to comply in any way with the lighting or other statutory requirements which apply to roads to which the road traffic enactments apply and in particular covering obligatory front and rear lamps reversing lights reflectors lamps indicating overhanging or projecting loads or additional lamps on long vehicles or trailers. 16 Prevention of Nuisances 16.1 No person shall, without reasonable excuse, permit a dog to enter or remain on any part of the Airport unless the dog is held on a lead and is restrained from behaviour giving reasonable grounds for annoyance. Any fouling by a dog shall be removed in a bag by the owner. 16.2 No person shall intentionally obstruct any Airport official in the proper execution of his duties. 16.3 No person shall intentionally obstruct any person carrying out an act which is necessary to the proper execution of any contract with the Company. 16.4 No person shall intentionally obstruct any other person in the proper use of the Airport, or behave so as to give reasonable grounds for annoyance to other persons. 16.5 A person shall, if so requested by a police officer or an Airport official, state his correct name and address and the purpose of his being on the Airport. 17 General 17.1 No person shall without the written approval of the Company store or supply fuel or lubrications for aircraft using the Airport. 17.2 No person shall without due diligence fill or discharge from any container including any part of a vehicle, liquid fuel elsewhere than in a place approved by the Airport Manager. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 73 of 77 Uncontrolled copy Aerodrome Manual V12 17.3 Under no circumstances should fuel be kept in any container inside a hangar other than in an approved fuel tank fitted to an aircraft. 17.4 The storage of any container, including a jerry can, inside a hangar invalidates the Companies Hangar Keepers Indemnity Policy and may invalidate any similar policies held by tenants at the Airport. 17.5 Road vehicles are not normally permitted to be stored in hangars. In cases where tenants require keeping a vehicle temporarily in a hangar, evidence of valid ‘Hangar Keeper Insurance’ must be submitted to the Company. 17.6 All waste skips in use at the Airport shall be of the covered type. 17.7 No person shall throw, leave or drop anything capable of causing injury to any person, aircraft or property or that would cause the defacement by litter of any part of the Airport. 17.8 No person shall behave in a disorderly indecent or offensive manner. 17.9 No person shall fail to keep any dog on a lead and under control or permit a dog to foul any footpath or a building. 17.10 No person shall remain on the Airport or any part thereof after having been requested to leave by the Airport Manager or a Police Constable. 17.11 All persons shall at all times whilst on the Airport display any security pass issued by the Company clearly on their person or within their vehicle. 17.12 No person shall discharge into the drainage system (both foul and storm) any substance that may obstruct them or cause damage or any noxious poisonous oily or radioactive matter or substance or matter likely to pollute or contaminate or which is environmentally unacceptable to the Company. 17.13 No person shall release any pigeons or other birds at the Airport or encourage or feed any birds at the Airport. 17.14 No person shall use or tamper with any fire hydrants at the Airport. 17.15 No person shall whilst connected to the Companies private electricity supply overload such supply. 17.16 No person shall take a vehicle into a hangar used for the maintenance or storage of aircraft. Note: vehicles in hangars insured by the Company are not covered by the hangar keeper’s insurance policy. 17.17 No person shall drive or place a vehicle elsewhere other than in a place provided for the passage or accommodation of such vehicle. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 74 of 77 Uncontrolled copy Aerodrome Manual V12 17.18 No person shall remove pick or otherwise damage any tree shrub or plant. 17.19 No person shall dig soil or cut or remove turf without the authority of the Company. 17.20 No person shall displace damage deface or alter any building structure or other property whether moveable or immovable (including any notice) forming part of or provided for or in connection with the Airport or erect or place on any part of the Airport any such structure or property. 17.21 No person shall without lawful authority enter any part of the Airport to which members of the public are not for the time being admitted. 17.22 No person shall sell or distribute anything or offer anything for sale or hire or make any offer of services unless a written agreement has been signed by the Company. 17.23 No person shall post distribute or display signs advertisements circulars or other printed or written matter without the authority of the Company. 17.24 No person shall occupy any of the buildings on the Airport as residential accommodation without the authority of the Company. 17.25 No person shall bring onto the Airport any caravans, mobile homes portacabins or other non-permanent structure. 17.26 No person shall lay any form of traps (i.e. to catch vermin etc.). 17.27 No person shall bring onto the Airport any JCB, earth moving machinery, crane or other similar equipment without the permission of the Airport Manager. 17.28 No person shall erect any marquees or tents or other item of a similar nature without the permission of the Airport Manager. 17.29 No person shall either dig or hit into the ground any pegs, posts etc without first having ‘cat’ scanned the area concerned by a competent person trained in operating such equipment for services and having obtained a work permit. 17.30 No work shall be carried out on the Airport unless a correct method statement and risk assessment has been written and a permit to work issued and approved by the Airport Manager. 17.31 No person or company shall store pressure receptacles (gas cylinders etc) other than in accordance with the guidelines of the HSE (Health and Safety Executive) on the safe use and storage of pressure receptacles. The storage of these receptacles should be in a securely locked enclosure such as a cage to avoid any misuse or accidental damage. K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 75 of 77 Uncontrolled copy Aerodrome Manual V12 Appendix I – CAA Form CA1560C K:\Aerodrome Manuals\Aerodrome Manual V12.docx Page 76 of 77 Uncontrolled copy K:\Aerodrome Manuals\Aerodrome Manual V12.docx Aerodrome Manual V12 Page 77 of 77
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