APA 2014 EXHIBITOR MANUAL www.AgriProAsia.com
APA 2014 EXHIBITOR MANUAL 4-6 Dec 2014 www.AgriProAsia.com Dear Exhibitor, Welcome to AgriPro Asia Expo (APA). The Exhibitor Manual has been designed to be your reference guide that prepares you for a rewarding and beneficial experience at the show. It covers every aspect from the logistics and construction requirements to the value-added promotional and marketing services. So please take a few moments to familiarize yourself with this Manual for taking advantages of all the services available to you. There are a few items to which we would like to specifically to draw your attention: 1. Deadline Checklist: Forms submitted after deadline would be subjected to late penalty fees OR would NOT be accepted. So please make sure you hand in everything on time by referring to the DEADLINE CHECKLIST on page 6. 2. Official Contractor: NEWFAIR (HK) LTD. You can contact them for more information and services on Special Booth Design / Upgrade and Construction; Electricity Installation; Internet Services; Extra Furniture / Equipment Rental; Water Supply, as well as other construction-related items. Details can be referred to the Contractor Handbook at Section 9. 3. Official Freight Forwarder: AGILITY FAIRS & EVENTS LOGISTICS LIMITED. For more information about their service items and charges on Delivery of Exhibits and related matters, please refer to the Forwarder Handbook at Section 10. 4. Official Travel Agent: LAP MING INTERNATIONAL TRAVEL SERVICE LTD. For more information about Travel, Accommodation and Transportation, please contact them by referring to their contact details on Form 11. 5. Visa Application: If you need an Invitation Letter for Visa Application, please fill in and return Form 2. Should you have any further questions on preparing for this event, please contact Vertical Expo Services Co., Ltd. via Email: info@AgriProAsia.com and/or Call (852) 2528 0062. Thanks again for your support to APA. We wish you every success at the show. Yours sincerely, Wilson Tong Wilson Tong (Mr.) Fairs Director Vertical Expo Services Co. Ltd. 2 TABLE OF CONTENT SECTION 1: APA FORMS DEADLINE CHECKLIST .................................................................................. 6 1 Seminar Room Booking Form (Submission Deadline: 20 October 2014) ................................. 7 2 Invitation Letter for Visa Application (Submission Deadline: 20 October 2014) ........................ 8 3 Advertising & Sponsorship Opportunities (Submission Deadline: 20 October 2014) ........... 9-14 4 Free Invited Guest Service (Submission Deadline: 20 October 2014) .................................... 15 5 Exhibition Catalogue Listing (Submission Deadline: 20 October 2014) .................................. 16 6 Product Classified Index (Submission Deadline: 20 October 2014) ........................................ 17 7 Exhibitor Badge (Submission Deadline: 20 October 2014) ..................................................... 18 8 Cooking on Booths Request (Submission Deadline: 20 October 2014) .................................. 19 9 Food Sampling Request (Submission Deadline: 20 October 2014) ........................................ 20 10 ICE Request (Submission Deadline: 20 October 2014) .......................................................... 21 11 Hotel Reservation (Submission Deadline: 15 November 2014) ......................................... 22-24 12 Temporary Personnel (Submission Deadline: 20 November 2014) ................................... 25-26 13 Promotional Activities in Booth (Submission Deadline: 14 November 2014)………….…………27 SECTION 2: SHOW DETAILS & ORGANIZERS.................................................................................... 28-30 2.1 Show Time Table ........................................................................................................................... 28 2.2 Show Organizers, Contact Persons & Details................................................................................ 29 2.3 Official Contractor ........................................................................................................................... 29 2.4 Official Freight Forwarder ............................................................................................................... 29 2.5 Official Travel Agent ....................................................................................................................... 29 2.6 Temporary Personnel ..................................................................................................................... 30 2.7 Venue ............................................................................................................................................. 30 SECTION 3: PROMOTIONAL, MARKETING & VALUE- ADDED SERVICES ........................................... 31 3.1 3.2 Free Publicity Services ................................................................................................................. 31 3.1.1 Exhibition Catalogue Listing ............................................................................................. 31 3.1.2 Free Invited Guest Service ................................................................................................. 31 Extra Promotional & Sponsorship Opportunities .......................................................................... 31 3.2.1 3.3 Extra Advertising & Sponsorship Opportunities .............................................................. 31 Value-Added Services .................................................................................................................. 31 3.3.1 Seminar Booking Form ..................................................................................................... 31 3.3.2 Temporary Personnel ....................................................................................................... 31 3.3.3 Hotel Reservation ............................................................................................................. 31 3 SECTION 4A: EXHIBITION RULES & REGULATIONS ........................................................................ 32-35 4A.1 Admission..................................................................................................................................... 32 4A.2 Exhibitors’ Access ........................................................................................................................ 32 4A.3 Traffic & Vehicles ......................................................................................................................... 32 4A.4 Move-In Disposal of Packing Materials & Booth Cleaning .......................................................... 32 4A.5 Move-Out Arrangement & Handling of Left-Behind Exhibits ....................................................... 33 4A.6 Hazardous Items .......................................................................................................................... 33 4A.7 Use of the Exhibition Venue......................................................................................................... 33 4A.8 Filming and Broading ................................................................................................................... 33 4A.9 Radio Transmission ..................................................................................................................... 33 4A.10 Noise Level .................................................................................................................................. 33 4A.11 Lost Property ............................................................................................................................... 34 4A.12 Exhibitor Property and Security ................................................................................................... 34 4A.13 Balloons ....................................................................................................................................... 34 4A.14 Escalators and Passenger Elevators ........................................................................................... 34 4A.15 Animals / Fish, etc ....................................................................................................................... 34 4A.16 Food & Beverages within venue .................................................................................................. 34 4A.17 Distribution of Promotional Materials ........................................................................................... 34 4A.18 Smoking Policy of the Center ...................................................................................................... 34 4A.19 Typhoon No. 8 Signals and Higher Signal and Black Rainstorm Warning .................................. 34 4A.20 Floor Loading ............................................................................................................................... 35 4A.21 No Unlawful or Prohibited Use .................................................................................................... 35 4A.22 Dilapidation Charges ................................................................................................................... 35 4A.23 Changes of Policy ........................................................................................................................ 35 SECTION 4B: EXHIBITION HALL – FACILTIES ........................................................................................ 36 4B.1 Storage......................................................................................................................................... 36 4B.2 Internet / Telecommunications Facilities ...................................................................................... 36 4B.3 Electricity Installation ................................................................................................................... 36 4B.4 4B.3.1 General Information ..................................................................................................................... 36 4B.3.2 Electrical Installations .................................................................................................................. 36 Radio / Radar Equipment............................................................................................................. 36 4 SECTION 5: BOOTH CONSTRUCTION & OPERATION ....................................................................... 37-41 5.1 General Information ........................................................................................................................ 37 5.2 Shell Scheme Exhibitors ................................................................................................................ 38 5.3 5.2.1 Extra Furniture / Electrical items rental ...................................................................................... 39 5.2.2 Fascia / Name Board ...................................................................................................................... 39 5.2.3 Stand Specifications ....................................................................................................................... 39 Raw Space Exhibitors .................................................................................................................... 39 5.3.1 Raw Space Facilities ...................................................................................................................... 39 5.3.2 Raw Space Construction ............................................................................................................... 39 5.4 Booth Operation............................................................................................................................. 40 5.5 Cooking on Booths ........................................................................................................................ 40 5.6 Demonstration of Working Exhibits ............................................................................................... 41 5.7 Film / Audio -- Visual Demonstration ............................................................................................. 41 SECTION 6: VISA REGULATIONS & ASSISTANCE ................................................................................. 41 6.1 Visa and Passports ........................................................................................................................ 41 6.2 Invitation Letter for Visa Application ............................................................................................... 41 6.3 Visa Exception Details .................................................................................................................... 41 SECTION 7: CENSORSHIP & DELIVERY .................................................................................................. 42 7.1 Promotion Materials Censorship .................................................................................................... 42 7.2 Delivery of Heavy Exhibits ............................................................................................................. 42 7.3 Hand Carry Exhibits ....................................................................................................................... 42 7.4 Souvenirs ....................................................................................................................................... 42 SECTION 8: TOURISM GUIDE .................................................................................................................... 43 8.1 8.2 General Information ....................................................................................................................... 43 8.1.1 Currency Rate ................................................................................................................................ 43 8.1.2 Climate & Clothing ........................................................................................................................ 43 Hong Kong Sightseeing ............................................................................................................. 43 SECTION 9: OFFICIAL CONTRACTOR INFORMATION & FORMS .................................................... 44-61 SECTION 10: OFFICIAL FREIGHT FORWARDER INFORMATION & FORMS ……………………..….62-75 SECTION 11: DESIGN AND PRODUCTION SERVICE…………………….…………………..………… .... ..76 5 APA 4-6 Dec 2014 Hong Kong Convention and Exhibition Centre SECTION 1: APA Forms Deadline Checklist APA FORMS DEADLINE CHECKLIST Order forms 5, 6 & 7 are compulsory and must be completed. Form 4 is very important that required your extra attention. All other forms are optional depending on your need. Form 1 2 3 Service / Order Compulsory / Optional Submission To Submission Deadline Optional Vertical Expo 20 October 2014 Optional Vertical Expo 20 October 2014 Optional Vertical Expo Seminar Room Booking Form Invitation Letter for Visa Application Advertising & Sponsorship Opportunities Submitted or not? 20 October 2014 4 Free Invited Guest Service Important Vertical Expo 20 October 2014 5 Exhibition Catalogue Listing Compulsory Vertical Expo 20 October 2014 6 Product Classified Index Compulsory Vertical Expo 20 October 2014 7 Exhibitor Badge Compulsory Vertical Expo 20 October 2014 8 Cooking on Booths Request Optional Vertical Expo 20 October 2014 9 Food Sampling Request Optional Vertical Expo 20 October 2014 10 ICE Request Optional Vertical Expo 11 Hotel Reservation Optional Lap Ming 20 October 2014 15 November 2014 12 Temporary Personnel Optional Adecco 20 November 2014 13 Promotional Activities in Booth Optional Vertical Expo 14 November 2014 IMPORTANT Forms to be returned to OFFICIAL CONTRACTOR: NEWFAIR (HK) LTD. (Except Form 22) Form Compulsory / Optional Submission Deadline Electricity Supply for Rental Water & Drainage, Tele-communications Facilities for Rental Compulsory 31 October 2014 Optional 31 October 2014 Non-Official Contractor Information Compulsory 31 October 2014 Service / Order Submitted or not? Raw Space ONLY 14 15 16 Shell Scheme ONLY 17 Shell Scheme Fascia Lettering Compulsory 31 October 2014 18 Additional Furniture & Facilities for Rental Optional 31 October 2014 19 Additional Electricity Supply & Lighting for Rental Optional 31 October 2014 20 Water & Drainage, Tele-communications Facilities, Audio Visual Equipment for Rental Optional 31 October 2014 21A Shell Scheme Booth Standard Layout Optional 31 October 2014 21B Additional Orders Booth Location Plan Optional 31 October 2014 22 Refrigeration Equipment Services Optional 31 October 2014 IMPORTANT Forms to be returned to OFFICIAL FORWARDER: Agility Fairs & Events Logistics Ltd. Form Document Deadline Air freight Transshipment to Hong Kong Submitted or not? 18 November 2014 11 November 2014 – LCL Sea freight Transshipment to Hong Kong 18 November 2014 – FCL Contact information of the above responsible parties can be found on top of each form or from page 29 -30 of this manual. 6 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 20 Oct 2014 FORM 1 – SEMINAR ROOM BOOKING FORM Please sign up the conference session(s) that you decide to book: We will book __________ session(s) - Cost: USD 800 per session (45 mins / session) USD 800 X __________ session(s) = Total Cost (USD) _________________ We will book the session(s) on: (please fill in 2 options with priority: st nd “1” means 1 choice; “2” means 2 Choice). 5 December 2014 am pm [ ] 6 December 2014 am pm [ ] 7 December 2014 am pm [ ] Exhibitor is required to TYPE & SUBMIT the following materials no later than 10 October 2014 A topic and synopsis of the seminar (around 500 words in English / Chinese / Both) Name of speaker(s) Language to be used For EMAIL (op@AgriProAsia.com), please use file name & subject as “apaform1_[Company Name]_[Booth No]” Cost includes: Fee is for room booking ONLY. LCD projector, AV equipment, computer are NOT included. But this equipment is available for rental from the Official Contractor. Payment Details - All cheques / bankdrafts / telegraphic/ transfers should be made to: Vertical Expo Services Company Limited Bank : Hang Seng Bank USD Saving Account : 294-580055-201 HKD Saving Account : 294-580055-001 Bank swift code : HASEHKHH Bank address : G/F., 83 Des Voeux Road, Central, Hong Kong Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 7 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 20 Oct 2014 FORM 2 – INVITATION LETTER FOR VISA APPLICATION For exhibitors requiring visa to get into Hong Kong, please complete this form and return to us so that we can send you an invitation letter which you can use for applying your visa at the Chinese Embassy or Consulate-General in your own country at your cost. Nationals of more than 170 countries and territories may visit Hong Kong visa-free for a period ranging from 7 days to 180 days. For more information on visa/entry permit requirements for visitors to the HKSAR, you may refer to the "Visit Visa / Entry Permit Requirements for the Hong Kong Special Administrative Region" webpage: http://www.immd.gov.hk/ehtml/hkvisas_4.htm Please PRINT or TYPE the following information and return to the responsible party by E-MAIL or FAX. Company Name : Company Address : Applicant’s Name as in your passport : Sex : (Please underline the family name) Date of Birth : Title : Nationality : Passport Number : Expiry Date : If you will come as a group, please kindly type the information of the attendees altogether, and send it to us via e-mail (op@AgriProAsia.com) before the due date. To return this form through EMAIL (op@AgriProAsia.com), please use file name & subject as “apaform2_[Company Name]_[Booth No]”. Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 8 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 20 Oct 2014 FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES Make use of the sponsorship opportunities to make your brand more outstanding in APA! There are various on-site advertising and sponsorships items available for all international industry players. For all confirmed exhibitors and participating organizations who handed in this form on or before 20 October 2014 can enjoy a 20% off discount on each particular. Please tick any item(s) that you may wish to sponsor. Other tailor made sponsorship opportunities exist. For more information, please contact Ms. Joyce Cheung at info@AgriProAsia.com / Tel: (852) 2528 0096. 1. Advertisement and Sponsorship Items Advertisement in the APA Exhibition Catalogue Unit Price □ □ □ □ □ □ □ Insertion, Half Page – Black & White USD 700 Insertion, Full Page – Black & White USD 1,200 Insertion, Half Page – Color USD 1,300 Insertion, Full Page – Color USD 2,200 Inside Back Cover – Color USD 2,500 Inside Front Cover – Color USD 2,600 Back Cover – Color USD 2,900 2. Logo Sponsorships Unit Price □ □ □ □ Buyer Guide (logo on cover page) USD 1,000 Exhibition Catalogue (logo on cover page) USD 1,500 On Site Signage USD 2,500 Package Price (for the above 3 items) USD 3,500 Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 9 Qty Subtotal Qty Subtotal FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES 3. Badge & Lanyard Sponsorships □ □ □ □ □ 4. Unit Price Badge Only (non-exclusive) USD 4,000 Badge Only (exclusive) USD 5,000 Lanyard Only (non-exclusive) USD 5,000 Lanyard Only (exclusive) USD 6,000 Badge + Lanyard USD 7,000 Fair’s Official Items Sponsorships □ □ □ □ □ □ □ □ Unit Price *4.1a - Convention Registration Bag (non-exclusive) USD 2,500 *4.1b - Convention Registration Bag (exclusive) USD10,000 * 4.2 - Name Card Collection Box USD 1,000 * 4.3 - Expo Buyer Guide & Map USD 7,000 4.4 - Pen at Visitor Registration Counter USD 3,000 4.5 - Printed Materials USD 1,000 4.6 - Souvenir USD 1,500 * 4.7 - Product Showcase USD 900 / pc 4.8 - Poster Stand (sponsor need to provide the poster design) USD 800 / pc Qty Subtotal Qty Subtotal * Material submission deadline: 20 October 2014 Please turn to the next page for the Specifications, Details & Deadlines Payment Details - All cheques / bankdrafts / telegraphic/ transfers should be made to: Vertical Expo Services Company Limited Bank : Hang Seng Bank USD Saving Account : 294-580055-201 HKD Saving Account : 294-580055-001 Bank swift code : HASEHKHH Bank address : G/F., 83 Des Voeux Road, Central, Hong Kong Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 10 FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES – Specifications (1/4) 1. Mechanical Specifications for APA Catalogue Ad Size of litho positive including bleed Full Page Half Page (H) 220mm x (W) 158mm (H) 115mm x (W) 158mm (H) 210mm x (W) 148mm (H) 105mm x (W) 148mm (H) 190mm x (W) 128mm (H) 85mm x (W) 128mm (min 5mm extend each side) Trimmed size (actual page size) Type area (safe area for important message and reserve for binding area on the vertical edge , min 10mm each size) Specifications for Digital Format Files Please RETURN this form via EMAIL (op@AgriProAsia.com). Please use file name and email subject as “apaform3 _[Company Name]_[Booth No]”. All file should be in 4 - Color (CMYK) format. All high resolution images (at least 300dpi) and fonts are needed to be embedded or outlined. We support below formats: Adobe Illustrator Remarks: (CS2 or lower) Images should be in format as: AI ; TIFF (300dpi) ; JPG (300dpi) Adobe Photoshop All images are needed to be in 1:1 scale to produce the best quality. (CS2 or lower) Fonts (screen & printer fonts) need to be embedded or outlined. If you would like to order a “Design + Production” package, please tick the follows: We would like to apply for a package includes production of advertisement / promotional item optioned above. Please send us the quotation. 2. Logo Sponsorship Logo on On-Site Signage, Exhibition Catalogue & Buyer Guide All of the On-Site Signage are eye-catching items that will be placed around the exhibition hall to show direction. Exhibition Catalogue and Buyer Guide are important on site promotional vehicles that will be distributed to guests, buyers, suppliers, associations and official bodies at key on-site spots. Specifications Maximum logo size: 1.5cm (W) x 1.5cm (H) Artwork format: All logo must be at least 300dpi in AI/JPEG format Description: Sponsors of these 3 items will have their company logo printed on the selected item(s). Logo Sponsorship Booking Deadline Artwork Submission Deadline Exhibition Catalogue 20 October 2014 25 October 2014 Buyer Guide Please turn to the next page 11 FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES – Specifications (2/4) 3. Badge & Lanyard Sponsorship By sponsoring the badge and/or lanyard, your company logo will appear on this / these collectable item(s) that visitors would wear it and travel in the fairground. Specifications Maximum logo size: 6cm (W) x 6cm (H) Artwork format: All logo must be at least 300dpi in AI/JPEG format Booking deadline Artwork submission deadline 20 October 2014 25 October 2014 4. Fair’s Official Items Sponsorship Organizers will help sponsors to distribute the fair’s official items at prime spots, such as the registration counters, organizer’s office, on site during the show days. 4.1 Convention Registration Bag Specifications Material: Non-woven Bag size: 37.5cm (W) x 37.5cm (H) Print: 4C + 4C Artwork format: All logo must be at least 300dpi in AI/JPEG format Description: Convention registration bags will be printed with Sponsor’s logo & info as well as the Fair’s logo & info 4.2 Name Card Collection Box Specifications Box size: 20cm (W) X 10cm (H) X 12cm (D) Print: 4C + 4C Artwork format: All logo must be at least 300dpi in AI/JPEG format Description: Boxes will be printed with Sponsor’s logo & info as well as the Fair’s logo & info 4.3 Expo Buyer Guide & Map Sponsor of this particular item will enjoy an exclusive privilege for having 1 cover page of ad printed on the Expo Buyer Guide Specifications Design & materials: Design & Specifications have to be confirmed Artwork format: Ad submitted by sponsor must be at least 300dpi in AI/JPEG format 4.4 Pen These eye-catching items will be placed at the Registration Counter for impressing visitors. Specifications Design & materials: Design & Specifications have to be confirmed Artwork format: Artwork submitted by sponsor must be at least 300dpi in AI/JPEG format FOR ALL THE FAIR’S OFFICIAL ITEMS: Booking Deadline Artwork Submission Deadline 20 October 2014 25 October 2014 Please turn to the next page 12 FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES – Specifications (3/4) 4.5 Printed Materials Printed Materials will be inserted into the Registration Bag and distribute to attendees. Specifications Design & materials: Sponsors are responsible for the design and production of the printed materials with a maximum size of 21cm (W) X 30cm (H) Sponsors are responsible for the delivery of printed materials to the exhibition venue during the move-in period on 3 December 2014. FOR ALL THE FAIR’S OFFICIAL ITEMS: Booking Deadline Artwork Submission Deadline 20 October 2014 25 October 2014 4.6 Souvenir Souvenir will be inserted into the Registration Bag and distribute to attendees: Specifications Design & materials: Sponsors are responsible for the design and production of the souvenir with a maximum weight of 1kg. Sponsors are responsible for the delivery of souvenir to the exhibition venue during the move-in period on 4 December 2014. 4.7 Product Showcase Exhibit Product Showcase 6-1/2 foot, illuminated, display cases will be located in high traffic areas such as registration, lobby areas, near the Expo main entrance and wherever appropriate. Specifications Exhibitors may purchase this special display space to highlight your product(s) available at convention for only USD 900 per showcase. (Shelf Dimensions: 11-1/2” high X 20” wide X 20” deep. Note: Distance from edge of glass to light bar is 8-1/2 inches) Sponsors are responsible for providing the products to be showcased. Please turn to the next page 13 FORM 3 – ADVERTISING & SPONSORSHIP OPPORTUNITIES – Specifications (4/4) 4.8 Poster Stand Poster stand will be located in high traffic areas to draw the attention of attendees on site. This is an effective tool for directing them to your booth! Poster Stand (for reference only) Specifications Design & materials: Sponsors are responsible for the design of poster (s). Artwork format: Poster design file(s) submitted by sponsor must be at least 300dpi in AI/JPEG format 14 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com Due Date 遞交日期: 20 Oct 2014 IMPORTANT FORM 4 – FREE INVITED GUEST SERVICE Please fill in the names of guests / buyers that you would like to invite to the APA in the form below. The Organizer will send them invitation for attending the fair. 1. The Quotas for invited guest are as follows: ♦ 20 FREE invitation for Overseas guests ♦ 5 FREE invitation for Hong Kong guests 2. Please be noted that only traders, buyers, associations & officials can enjoy the free invitation. Manufacturers ARE NOT entitled for the free invitation. 3. For extra invitations, please also list your guests’ information here. We will try to invite all your guests but there is no guarantee for those additional guests due to limited quota. 4. Hand written lists are NOT accepted. Please TYPE the following information and save the list as “EXCEL” format with file name & email subject as follow: “apaform4_[Company Name]_[Booth No]”. 5. Organizer reserves the right for final approval of the FREE invitations. NOTE: Invited Guests are entitled to free entry to the expo ONLY but NOT entitled to free entry to other networking activities and of APA. *Please apply the format below in “EXCEL” HKAPA Free Invited Guest Service Exhibiting Company: Booth No: Contact Person: Tel: Email: No. SAMPLE Given Name Surname Lee Yeng Job Title Company Contact no. General Vertical Expo Manager Services Co., Ltd. Man (852) 2528 0062 1 2 3 4 5 6 7 8 15 Email Country lainie.man@verticalexpo.com Hong Kong Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com COMPULSORY Due Date 遞交日期: 20 Oct 2014 FORM 5 – EXHIBITION CATALOGUE LISTING All exhibitors are entitled to a free listing in the Official Exhibition Catalogue. It is imperative that this Form be completed and returned to us by the stipulated date to ensure the insertion of this information in the Catalogue. For unreturned forms and late submissions, the organizer reserves the right to edit your company listing according to other information provided for promotional use OR “PLEASE VISIT OUR BOOTH FOR FURTHER INFORMATION” will be listed under your Company’s Name. If you have already submitted your information during Application/ Show Preview Promotion, please tick the following box, sign this form and simply return it to us via Fax or Email: op@AgriProAsia.com I have submitted the catalogue listing information during Application/ Show Preview Promotion. The organizer reserves the right to edit exhibitors’ profiles to achieve consistent style, proper grammar and spelling, as well as excess wording and promotional “sell copy” without further consultation with exhibitors. To ensure correct information for your listing, please complete the followings: EXHIBITOR information to be listed in Catalogue (Please Use MS Word File and Send By E-mail): (Eng) (Chi) Company Name : Address : Booth No. Contact person / Position Email : Tel/ Fax : : Website : (a) Company Profile and Exhibits in English & Chinese Submission Guidelines: The description is restricted to 100 English words and 100 Chinese words only Hand written entries are NOT to be accepted. Please TYPE the information and SAVE the document in “MS Word” format, with file name & email subject as: “apaform5_ [Company Name]_[Booth No]” Please RETURN the form via EMAIL: op@AgriProAsia.com. (b) Principals/ Agents/ Distributors Be sure to indicate the name of the Principal if your Company is an agent. Please also provide details of your Principals / Agents for additional publicity and exposure. Please refer to the submission guidelines Part (a) & saved the information in the SAME WORD document but in SEPARATE paper. Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 16 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com Due Date 遞交日期: 20 Oct 2014 COMPULSORY FORM 6 – PRODUCT CLASSIFIED INDEX 201 General Provisions 206 Processed Agri-Products & Dairy 202 Poultry & Meat 207 Forestry Products 203 Vegetables & Fruits 208 Agri-Technology & Service 204 Aqua Products & Seafood 209 Others (please specify)________________ 205 Green & Organic To return this form through EMAIL (op@ AgriProAsia.com), please use file name & subject as “apaform6_[Company Name]_[Booth No]” Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 17 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com COMPULSORY Due Date 遞交日期: 20 Oct 2014 FORM 7 – EXHIBITOR BADGE Badges can be collected from the Registration Counter on site on 3 December 2014 from 14:00-20:00 hrs. On arrival at the exhibition venue, please send ONE representative of your company to the Registration Counter for collecting the Badges. Please be reminded that all exhibitors are required to wear their own badges at all time in the venue for security reason. 3 Exhibitor Badges are entitled to every 9sqm booth and additional badge orders will be charged at HKD 100/ USD 13 each. Any change of information on the badge after the submission deadline will also be charged (HKD 100 / USD 13 each). STAFF INFORMATION (Please TYPE all names in BLOCK LETTERS) No. 1 2 3 4 5 6 7 8 9 10 Company Name Ki Aile Mr / Ms Mr. Staff Name SONG, Joong Ki Jungki Title Director (*Please use additional paper for further information.) Please settle the Badge Order Fee before collection of badge on-site or wire transfer to: Payment Details - All cheques / bankdrafts / telegraphic/ transfers should be made to: Vertical Expo Services Company Limited Bank : Hang Seng Bank USD Saving Account : 294-580055-201 HKD Saving Account : 294-580055-001 Bank swift code : HASEHKHH Bank address : G/F., 83 Des Voeux Road, Central, Hong Kong To return this form through EMAIL (op@AgriProAsia.com), please use file name & subject as “apaform7_[Company Name]_[Booth No]” Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 18 Country Korea Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 20 Oct 2014 FORM 8 – COOKING ON BOOTH REQUEST Cooking is allowed on booths, within reason. Please refer to the health & safety section within this manual. We do however have to approve your plans and in turn obtain permission from the venue. If you are intending to cook on your booth could you please complete the followings: Exhibitor’s Company Name: Company Address: Booth No.: Contact Person: Job Title: Tel. No.: Fax No.: Email Address: 1. What type of food will you be cooking? 2. What cooking apparatus will you be using? 3. How will this be powered? I have read the relevant health & safety guidelines mentioned in the Exhibitor Manual in reference to cooking at AgriProAsia. Note: The HKCEC will not allow cooking or food sampling if it feels health & safety standards are not being complied with. To return this form through EMAIL (op@AgriProAsia.com), please use file name & subject as “apaform8_[Company Name]_[Booth No]” Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 19 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong OPTIONAL Due Date 遞交日期: 20 Oct 2014 www.AgriProAsia.com FORM 9 – FOOD SAMPLING REQUEST AUTHORISATION REQUEST DISTRIBUTION OF FOOD AND/OR BEVERAGE SAMPLES AT NON FOOD–THEMED EVENTS Hong Kong Convention and Exhibition Centre (Management) Limited (“HML”) holds the exclusive food and beverage distribution rights for the Centre. However, SAMPLES of food and/or non-alcoholic beverage products may be distributed by exhibition sponsoring organizations and their exhibitors subject to written approval being obtained from HML.. GENERAL CONDITIONS: 1) Items dispensed are limited to products manufactured, produced or processed by the exhibiting company. 2) No items distributed may be sold, and all are limited to ‘sample’ sizes: a. Beverages are limited to containers of no more than 2 oz (approx 60ml). b. Food items are limited to “bite size” portions (i.e. 1 oz (approx 30ml) or less). 3) Use of food reheating equipment is subject to HML’s approval, as is the method of reheating selected. 4) Any reheating process which generates an unpleasant smell inside the licensed venue will be prohibited. 5) Standard fees for storage, handling, delivery, etc. will be charged where applicable. 6) Food and beverage items used to promote visitor traffic (e.g. coffee, popcorn, bottled waters and sodas etc.) MUST be purchased from HML. Please contact our Food and Beverage Office with any questions relating to traffic promotion items. 7) The applicant named below acknowledges that the exhibiting company has the sole responsibility for the disposition of such sampling items and for complying with all applicable laws. The applicant agrees to indemnify and forever hold HML harmless from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use and distribution of dispensed food and beverage items. Name of Event Name of Company AgriPro Asia Expo Event Date(s) 4-6 Dec 2014 Booth # Exhibiting Email Address Address City On-Site Contact Country Title Tel No. Fax No. Signature Product(s) you wish to distribute Size of portion(s) to be distributed Quantity to be distributed Proposed method of distribution and reason for offering samples Any on-site re-heating requirement? □Yes □ No (HKCEC official use: □ copy EPC EM if yes) Method of reheating (e.g. steaming, microwave, baking; please specify): _____________________________ HML’s approval is based on the relevance of the sample item(s) to the theme of the main event. Organisers or exhibitors agree to set up a dedicated washing area for cleaning any cooking equipment used. Organiser’s Verification: (Name) ___________________________ (Signature) _____________________________ (Company Name) ______________________ (Contact No.) _______________________________ SERVICES REQUIRED: Please notify the HKCEC’s Food & Beverage Department at (852) 2582-7832 of any special services or requests related to your sample distribution. NOTE: All samples MUST receive prior approval and confirmation from the Director of Food & Beverage, HKCEC. Any food or beverage samples offered without prior approval will be required to be removed from the facility. APPROVED__________________________________ Director of Food & Beverage, HKCEC □ Remarks: Approval is subject to exhibitor’s compliance with the attached safety requirements regarding installation of the reheating equipment. This Form should be submitted by the Event Organiser to the HKCEC’s Food & Beverage Department at least ONE MONTH prior to the start of the Event. 20 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 20 Oct 2014 FORM 10 – ICE REQUEST ICE will be provided at cost. If you require ICE for use on your booth please complete and return this form, we will ask our contractor to provide you with the quotation. Exhibitor’s Company Name: Booth No.: Contact Person: Email : Tel. No.: Fax No.: Ice: Type of Ice Amount of Ice request Cubed Kg per day Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 21 Lap Ming International Travel Service Ltd. 4 –6 Dec 2014 Attn : Ms. Catherine Ma Phone : (852) 2723 8803 Email : Catherine@lapming.com.hk Fax : (852) 2723 1403 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 15 Nov 2014 FORM – HOTEL RESERVATION Please fill in below form and return to 11 the responsible party via FAX or E-MAIL. Name: _________________________ (First Name) _____________________________(Last Name) Company name: ___________________________________________________________________ Tel: __________________ Fax: __________________ Email: _______________________________ Hotel Details in Hong Kong Dollars (HKD) Approx. Room Rate Per Room Per Night HKD distance from the Star Hotel 03-Dec 04-Dec 05-Dec 06-Dec Breakfast 1,738 1,738 1,738 1,738 174 Harbour Grand 5 HKCEC 10 mins by Harbour View Hotel car 10 mins by 5 Regal HongKong Standard 1,760 1,760 1,760 1760 165 car Wharney 4 1,408 1,408 1,408 1,408 Superior 5 mins by 108 Guangdong Hotel walk 10 mins by Novotel Century 4 walk of Standard 1,485 1,485 1485 1,485 110 Hong Kong connectingbridge Premier 3 990 990 990 990 The Harbourview 2 mins by 110 Harbour View 1,100 1,100 1100 1,100 Note: The above rates for hotels are net per night per room and inclusive of 10% service charge. *Above rates are charged in HK Dollars. *Currency exchange rate at 1USD = 7.8HKD 22 walk DEADLINE FOR RECEIPT OF FORM : 15 Nov 2014 AgriPro Asia Expo 2014 Hotel Reservation Form – Continued 2 I would like to reserve the following accommodation at: ( ) Harbour Grand Hotel ( ) Regal HongKong ( ) Novotel Century HK ( ) The Harbourview No.of room Mr / Mrs / First Name Last Name Ms ( Room Type Please circle 1 Single/Twin 2 Single/Twin 3 Single/Twin 4 Single/Twin ) Wharney Guangdong Check-in Date Check-out Date Booking Conditions: The above room rates are in net price which inclusive of hotel service charge on per room per night basis A credit card guarantee is required once the reservation is confirmed. Otherwise room space are not secured. Cancellation policy : Before 20 NOV – any cancellation will subject to a penalty of one night room charge. After 20 NOV – Any cancellation, shorten of stay or no-show will subject to a penalty of the whole period. Above room rates is valid for 03 Dec – 06Dec only, a separate room rate will be quoted of the date afterward. Exhibitors wishing to book alternative hotels not on the above list should contact the Official Travel Agent, Lap Ming travel. Travel Information Arrival Date ____________________ Flight No._________________ Arrival Time __________________ Departure Date _________________ Flight No._________________ Departure Time _______________ Transportation – Please tick your preferred choice Arrival Transfer If yes, please tick ˇ □ YES □ NO □ Departure Transfer Private Limousine by Hotel Car 23 □ YES □ NO □ Hotel Link DEADLINE FOR RECEIPT OF FORM : 15 Nov 2014 AgriPro Asia Expo 2014 Hotel Reservation Form – Continued 3 Signed for and on behalf of:Exhibiting Company: Stand No: Contact: Position: Address: Email: Tel: Fax: Signature: Date: RESERVATION & PAYMENT TERMS : Reservation: Booking can be made either: 1. Through fax or mail to our office, attention: Ms Catherine Ma Lap Ming International Travel Service Ltd. B-2F., Prat Commercial Building 17 – 19 Prat Avenue, Tsim Sha Tsui, Kowloon Hong Kong. Tel: (852) 2723 8803 2. Fax: (852) 2723 1403 E-mail to : catherine@Lapming.com.hk Confirmation: 1. Confirmation will be sent back to you promptly by fax or email. 2. Credit Card guarantee the room space is required as soon as the booking is confirmed 3. Failure to meet the Credit Card guarantee the payment will result in the reservation being automatically released and without prior notice. ※ Please charge my following Credit Card of the full payment: By VISA / MasterCard/ AE Type of Credit Card: Credit Card Number : Expiry Date: :_______________________________________________________________ Name of Card Holder: Total SUM :______________________________________________________________ Signature: Date: 24 Adecco Personnel Limited 4-6 Dec, 2014 Attn : Ms. Wendy Fee Phone : (852) 2830 0181/9036 2198 Email : Wendy.fee@adecco.com Fax : (852) 3421 2970 Hong Kong www.AgriProAsia.com Due Date 遞交日期: 20 Nov 2014 OPTIONAL FORM 12 – TEMPORARY PERSONNEL As the global leader in Events Management and Staffing Solutions, Adecco provides strong know-how in managing large scale events forming a dependable exclusive partnership as the Staffing & HR provider for both global and local events organizers. Since the HK launch of our Events & Exhibitions team, we have developed and mobilized qualified, trained and flexible workforce for events of various nature and volume. Our specialists provide all the detailed logistics, from sourcing and recruitment to supervision, giving our clients’ top quality service. Category of Personnel Product Promoter Rate(HK$)/Hour $100.00 Booth Interpreter - English + Chinese - Japanese + English - Japanese + Chinese (Cantonese and Mandarin) - Korean + English - Korean + Chinese (Cantonese and Mandarin) - French + English - French + Chinese (Cantonese and Mandarin) - German + English - German + Chinese (Cantonese and Mandarin) - Spanish + English - Spanish + Chinese (Cantonese and Mandarin) - Tri-lingual $150.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $360.00 Terms of Employment for Hiring Staff from Hong Kong: 1. Overtime Charge – 1.5 times the normal hourly rate will be applied to working hours between 20:00pm and 07:00am (the following day). 2. Training Charge – The same hourly rate will apply for all types of services. 3. Meal Break Arrangement – All staff will be entitled to a 30 minutes paid meal break. 4. Working Hours Charge – minimum 4 working hours per staff per day 5. All pricing is based on the basic requirement and may increase subject to additional needs. 6. A full refund will be given for cancellations received 24 hours before the confirmed start time of the assignment. If the cancellation is received within 24 hours of the confirmed start time of staff ordered, a cancellation fee of 4 hours’ charge per staff will be levied. 7. Advance payment in full is required before assignment begins (please refer to the Exhibitor Order Form for details). Please complete this order form and return to Adecco not later than 20 Nov 2014: 25 DEADLINE FOR RECEIPT OF FORM : 20 Nov 2014 AgriPro Asia Expo 2014 Temp Personnel Form – Continued 2 Exhibitor Order Form Categories of Personnel Working Date From To Numbers of Staff Required Method of Payment: By Tele-Transfer Corporate Account Information: Account Name: Adecco Personnel Ltd Bank Name: The Hong Kong and Shanghai Banking Corporation Bank Address: 1 Queen’s Road, Central, Hong Kong Bank Code: 004 Bank Account No.: 495262180-001 Swift Code: HSBCHKHHHKH Note: Direct Bank Transfers are subject to a handling charge of HK$200.00 per transaction ------------------------------------------------------------------------------------------------------------------------------------------------------------ Client Details Company Name : ___________________________________________________________ Contact Person : ___________________________________________________________ Email : ___________________________________________________________ Contact No. (Int’l / HK):___________________________________________________________ Booth No. Signature Company Chop : ___________________________________________________________ : ___________________________________________________________ : ___________________________________________________________ For inquiries, please contact Ms. Wendy Fee at: 852 9036 2198 Email: wendy.fee@adecco.com 26 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com OPTIONAL Due Date 遞交日期: 14 Nov 2014 FORM 13 – Promotional Activities in Booth To facilitate your promotional activities in booth with better crowd control, please indicate if any promotional activities will be held in your booth, such as demonstration, performance, distribution of gifts, etc. in the table below. Approval is needed after examining and verifying by the Organizer according to the details you provided. Date Dec 4 (Thursday) Dec 5 (Friday) Dec 6 (Saturday) Time Content and Format of Activities Exhibiting Company : Booth No. : Contact Person : Tel : Email : Fax : Signature : Date : 27 SECTION 2: 2.1 SHOW DETAILS & ORGANIZERS Show Time Table Pre- Show Period (Move-in) DAY Wednesday DATE 3 December Exhibitors (Raw Space) 1400-2000 Exhibitors (Furnished Stand) 0800-2400 Contractors (Outside) 1100-2000 Show Period DAY Thursday Friday Saturday DATE 4 December 5 December 6 December Exhibitors’ Access 0900-1900 0900-1900 0900-1800 Show Open / Close Times 1000-1900 1000-1900 1000-1800 (Visitors’ Access) Post-Show Period (Move-out) DAY Saturday DATE 6 December Removal of Exhibits & 1800-2100 Dismantling of Stands THE ORGANIZER WILL NOT BE LIABLE FOR ANY LOSS WHICH MAY OCCUR TO EXHIBITORS WHO DO NOT TAKE APPROPRIATE SECURITY MEASURES TO SAFEGUARD THEIR EXHIBITS AND PERSONAL PROPERTY. Admission fee will be charged for trade visitors who attend expo and/or conference. The fair is open to trade buyers only. Visitors must register at the fair venue and wear the admission badge during their visit. Visitors under 18 will not be admitted. In case of any disputes, the decision of organizer shall be final. The organizer reserves the rights to verify the trade identity of pre-registrants and to refuse admission to any visitors deemed inappropriate. Note: During the exhibition period, exhibitors are required to leave the exhibition hall within 15 minutes after the closing hours. 28 2.2 Show Organizers, Contact Persons & Details Organizer Vertical Expo Service Company Limited Tel: (852) 2528 0062 Fax: (852) 2528 0072 Email: info@AgriProAsia.com AgriPro Asia Expo (APA) Project Team Mr. Wilson Tong Ms. Joyce Cheung Title : Fairs Director Title Project Manager Tel : (852) 2528 0049 Tel (852) 2528 0096 Email : wilson.tong@verticalexpo.com Email Joyce.cheung@verticalexpo.com Ms. Anna Pang Ms. Candy Chau Title Project Executive Title Project Co-ordinator Tel (852) 3904 3831 Tel (852) 2528 0227 Email op@AgriProAsia.com Email candy.chau@verticlexpo.com 2.3 Official Contractor NEWFAIR (HK) LTD. Contact: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: jeffwong@newfair.com.hk/ meicheung@newfair.com.hk 2.4 Official Freight Forwarder AGILITY FAIRS & EVENETS LOGISTICS LIMITED Contact: Ms. Christina Chan Tel: (852) 2211 8206 Fax: (852) 2866 2421 Email: ChChan@agility.com 2.5 Official Travel Agent LAP MING INTERNATIONAL TRAVEL SERVICE LTD. Contact: Ms. Catherine Ma Tel: (852) 2723 8803 Fax: (852) 2723 1403 Email: catherine@Lapming.com.hk 29 2.6 Temporary Personnel Adecco Personnel Ltd. Contact: Ms. Wendy Fee Tel: (852) 2830 0181 Fax: (852) 3421 2970 Email: wendy.fee@adecco.com 2.7 Venue HONG KONG CONVENTION AND EXHIBITION CENTRE Address: 1 Expo Drive, Wanchai, Hong Kong Tel : (852) 2582 8888 Website: www.hkcec.com 30 SECTION 3: PROMOTIONAL, MARKETING & VALUE- ADDED SERVICES 3.1 Free Publicity Services 3.1.1 Exhibition Catalogue Listing Exhibitors are entitled to a free listing in the Official Exhibition Catalogue that will be distributed to VIPs, guests, buyers and important visitors during the exhibition period. To take advantage of this free directory listing, all exhibitors must submit Form 5 & 6 on or before 20 October 2014. 3.1.2 Free Invited Guest Service The organizers offer Free Invited Guest Service to your target VIP visitors to this international fair. If you would like to apply for this service, please fill in and submit Form 4 on or before 20 October 2014. 3.2 Extra Promotional & Sponsorship Opportunities 3.2.1 Extra Advertising & Sponsorship Opportunities Exhibitors can take advantage and create an edge over your competitors by ordering the available extra advertising and sponsorship opportunities to further maximize your exposure in this fair. If you want to seize these valuable opportunities, please fill in and submit Form 3 on or before 20 October 2014. 3.3 Value-Added Services 3.3.1 Seminar Booking Exhibitors are eligible to book the seminar session(s) for direct interacting and sharing with professional audiences in the fairground. For application, please fill in and submit Form 1 on or before 20 October 2014. 3.3.2 Temporary Personnel Exhibitors who wish to employ stand personnel / interpreter can fill in and submit Form 12 on or before 20 November 2014. 3.3.3 Hotel Reservation Exhibitors who wish to reserve hotel can fill in and submit Form 11 on or before 15 November 2014. 31 SECTION 4A: EXHIBITION RULES & REGULATIONS 4A.1 Admission Visitors must register at the fair venue and wear the admission badge during their visit. Visitors and exhibitors under 18 years old will not be allowed. 4A.2 Exhibitors’ Access To allow preparation work for exhibitors during the show period, the fair ground will be opened to exhibitors according to the prescribed schedule. The exhibitors are reminded to wear the exhibitors’ badges when entering the exhibition venue. 4A.3 Traffic & Vehicles Vehicles including forklift trucks and electric carts are prohibited within any part of the HKCEC while it is open to the public unless prior approval is obtained from Event Manager. If approved, safety restrictions will apply, especially with regard to vehicles containing petrol. To comply with the Government and HML safety regulations herein, Users must provide evidence that any operator of any such vehicle: (a) is 18 years or older; and, (b) holds a valid certificate to operate such vehicle. Vehicles must comply with all speed limits, directional and headroom signs, and must follow any instructions given by authorized personnel of HML. Exhibitor goods and products must only be delivered at locations approved for the Scheduled Event. Authorized vehicles displaying the correct official pass are allowed to access established parking areas for limited periods agreed between HML and the Licensee. Vehicles parked without authorization may be removed at the owner’s expense, and/or may be subject to an impound fee by HML. The official vehicle entry pass can be collected from the freight forwarder. Only authorized personnel of the HKCEC may operate freight vehicle entry doors and shutters. Vehicles used within the HKCEC must remain confined to the exhibition halls (when permitted), the loading and unloading areas, and/or the marshalling area. Movement of vehicles within the HKCEC will be directed by authorized personnel of HML. Depending on the nature of the Scheduled Event, HML in its sole discretion may require vehicles displayed within HKCEC: (a) be static and have their engine switched off and hand-brake applied during the Open Period; (b) contain minimal fuel (generally, no more than 1/8th of fuel tank capacity); and, (c) have a drip tray or protective floor covering material placed under the engine. Subject to a risk assessment, battery disconnection may be required for vehicles of age or in poor condition. Only electric forklift trucks may be used within the HKCEC exhibition halls with the exception of Hall 3. 4A.4 Move-In Disposal of Packing Materials & Booth Cleaning Before the opening day of the Scheduled Event, the Event Manager will arrange for night-time cleaning. To facilitate this cleaning prior to the Open Period, the following requirements apply to the day before (as of midnight) the start of the Open Period of the Scheduled Event. The erection and/or installation of any Stands and Temporary Structures must be completed and all Stands must be accessible. All materials and equipment used for setting up any Stands and Temporary Structures must be removed from the Licensed Area. All unused items and contractor materials, supplies and equipment within the Licensed Areas and elsewhere in the HKCEC must be removed or disposed of by Licensee. During exhibition period, exhibitor of each stand shall place its refuse/waste in the plastic sacks provided by Venue management. The plastic sacks shall then be placed in the aisles within ONE hour after closure of the Function each day. Only dry refuse will be collected. Wash basins and water closets in the toilets shall not be used for disposing of any form of waste, food or rubbish. 32 4A.5 Move-Out Arrangement & Handling of Left-Behind Exhibits AgriPro Asia Expo is an international trade event. To maintain a professional image and a proper business environment for international buyers to conduct their sourcing activities at the show, no exhibitor will be allowed to move out before the official closing time of the show on 6 December, 2014. The organizer will issue move-out permits to all exhibitors in the late afternoon on the last event day. Only during the official move-out period starting from 1800 will exhibitors be allowed to remove exhibits from the exhibition halls. Please clear all your boxes and exhibits after the show, or else all materials left behind in your booth after the official closing of the exhibition dated on 6 December, 2014 will be regarded as trash to be cleared away by the venue management. All equipment and contractor materials must be removed from the HKCEC before the end of the Licensed Period so that cleaning can be performed. HML will remove and dispose of any materials left behind and charge Licensee with any applicable costs. The organizer and venue management shall not be responsible for any loss or damage in this respect suffered by the exhibitors. 4A.6 Hazardous Items No substance or equipment which in the opinion of HML is of a dangerous, toxic, explosive, hazardous or objectionable in nature may be brought into the HKCEC by the Licensee or any other party. Any machine, equipment or any other items which generates fumes, exhaust or smoke must have an effective exhaust system in order to assure no complications of any nature to HML staff, workers, contractors, the public or other attendees to the Licensed Area. The use of internal combustion engines in the Licensed Area is strictly prohibited during periods when the public is in that Licensed Area. Licensee’s guests, invitees, representatives and contractors, and any other person within the HKCEC must observe and comply with any and all fire codes applicable to the HKCEC and the Scheduled Event. Open (naked) flames are prohibited within the HKCEC in connection with a Scheduled Event. For fire and safety reason, the amount of diesel and lubricant that exhibitors permitted to place in their booths is just for daily consumption ONLY. 4A.7 Use of the Exhibition Venue The Exhibition Venue shall not be used for the purposes of betting or gambling. 4A.8 Filming and Broadcasting HML’s approval through its Communications Department (2582 7960) is required reasonably in advance for filming, sound or video recording, telecasting and broadcasting within the HKCEC. These activities may be subject to additional charges for security, labour, utility services, etc. For any musical performance or broadcast events, Licensees are required to apply for a licence from the Composers and Authors Society of Hong Kong Limited (CASH) and the International Federation of the Phonographic Industry (Hong Kong Group) Limited (IFPI). Any applicable fees required of these or other such organizations in connection with any activity related to the Scheduled Event are the full responsibility of the Licensee 4A.9 Radio Transmission Licensees desiring to use radio transmitting equipment must obtain the approval of the Event Manager and supply details of the equipment, and of the frequency and power of the signal, together with a copy of the transmitting licence or equivalent from the relevant authorities of Hong Kong Government, e.g., Office of the Telecommunications Authority (OFTA). 4A.10 Noise Level Equipment used in any part of the HKCEC must not generate noise that exceeds a maximum permitted noise level of 50 dB (A), except with Event Manager’s prior approval. The following Noise Level Restrictions apply: - general background noise may not exceed 60dB; - entertainment features may reach 70dB for cumulative periods of no more than 15 minutes in any 1 given hour; - noise levels will be metered from any edge of the applicable Stand or area boundary; and; - the Licensee is responsible for ensuring that any music or other noise occurring in the Licensed Areas does not exceed80dB at any time. 33 4A.11 Lost Property All lost property found within the HKCEC will be handed over to HKCEC’s Security Department staff for recording and handling. Please call (852) 2582 7162 (24 hours). 4A.12 Exhibitor Property and Security All property brought into the HKCEC by a User is at the User’s risk. Organizers and HML accepts no responsibility for theft, loss or damage to such property. No person (other than the employees and caretakers of the Company) shall stay in the Exhibition venue and/or the booth after the prescribed show hours specified by the organizers except with prior approval form the Venue Management and organizers. 4A.13 Balloons Gas-filled balloons, with the exception of helium filled balloons, are prohibited. 4A.14 Escalators and Passenger Elevators Escalators and passenger lifts are for the use of passengers only and must not be blocked or used to transport materials or equipment unless clearly designated, at times, for such use. 4A.15 Animals / Fish, etc Any animals with the exception of guide dogs for persons with visual impairment are prohibited in any part of the HKCEC unless used as some form of exhibit, display or performance, in which case they must be approved by Organizers & Event Manager reasonably in advance. In addition, application for a Temporary Exhibition Permit from the Agriculture, Fisheries & Conservation Department is required for exhibitions including animal or birds. 4A.16 Food & Beverages within HKCEC venue According to the regulations of the Hong Kong Convention and Exhibition Centre, outside food and beverages are not allowed to be taken into the exhibition venue. Exhibitors may have food and drinks at the Cafeteria inside the exhibition Halls or at the restaurants. In order to maintain a clear and tidy exhibition area, consumption of food is not allowed in the booth. 4A.17 Distribution of Promotional Materials Promotional materials such as product catalogues and brochures can only be distributed by the exhibitors within their own booths. No exhibitors are permitted to distribute any publicly materials, souvenirs and the like in public areas of the exhibition venue. 4A.18 Smoking Policy of the Center Smoking is not allowed in any areas within the exhibition halls at any time or at any place designated for exhibition area. 4A.19 Typhoon No. 8 Signals or Above It is the intention of HML that the HKCEC will remain open during typhoon or black rainstorm warnings and the cancellation of events will be at the discretion of the organiser. Should HML believe there to be any threat to the safety of the participants, or cause potential damage to the venue with or without possible adverse impact on the Scheduled Event, a joint decision to close the facility will be made between HML and the Licensee. 34 4A.20 Floor Loading The floor loadings specified below must not be exceeded under any circumstances. Excessive point or dynamic loads are not permitted. Floor Loading Limit ( kg/m² (lbs/ft²) ) Venue 4A.21 Hall 5BC 1700 (350) Hall 5BC Material Handling Area and Loading Area 1200 (250) Hall 5BC Concourses 500 (100) No Unlawful or Prohibited Use The HKCEC must not be used for any illegal purposes nor are any illegal actions to occur at the HKCEC during use. No activity may be carried on in any part of the HKCEC, which in the reasonable opinion of HML, may cause: a violation of any of the Relevant Legislation and Regulations or of these Rules and Regulations; any breach of the Licence Agreement; or, a breach of the peace. The Licensed Area must be used solely for the purpose of the Scheduled Event, and the Licensee must not permit any unrelated activity otherwise. 4A.22 Dilapidation Charges The exhibitor will be charged for the cost of making good, restoring or renewing any damage to the hall or booth site (marks by paint and adhesive tapes, etc) made by them. 4A.23 Changes to Policy HKCEC reserve the right to modify or change its privacy policy at any time, simply by posting such changes on the site. Any such change, update, or modification will be effective immediately upon posting. For questions regarding the privacy policy, please contact the venue directly. 35 SECTION 4B: EXHIBITION HALL – FACILTIES 4B.1 Storage Exhibits and similar materials shall only be delivered to and from the Exhibition Venue, unpacked, and/or packed and collected, at times when the public is not admitted to the Exhibition Venue. The storage of empty crates, cartons, boxes, shavings or other packing materials is prohibited in “front-of-house” areas and must be removed once unpacking has been completed. Storage of packing cases by Licensee, contractors or exhibitors in any part of the HKCEC is subject to the prior approval of Event Manager. Where HML, in its sole discretion, believe that a safety risk exists, it may dispose of any such materials stored in the vicinity of the Stands without penalty. Removal of Exhibits is not allowed before 6pm on 6 December, 2014. 4B.2 Internet / Telecommunications Facilities Exhibitors who need on-site internet and telecommunication services should apply from the Official Contractor. Details and Forms can be found in Section 9 for “Official Contractor Information”. 4B.3 Electricity Installation 4B.3.1 General Information Exhibitors who need to install power sources and/or water supply should apply from the Official Contractor. Details and Forms can be found in Section 9 for “Official Contractor Information”. Please note: a. No Contractor, other than the Official Contractor, is allowed to carry out any installation work concerning the electrical works (e.g. wiring and connections, lighting) and water supply at the exhibition site. b. Exhibitor requiring electrical supply (e.g. for maintenance after the exhibition closes) must make application to the Official Contractor as soon as possible. Such supplies cannot be arranged at short notices. 4B.3.2 Electrical Installations a. The number and type of additional electrical fittings and installations required can be applied from the Official Contractor by filling in and submitting the form in Section 9 for “Official Contractor Information”. A quotation will be submitted on receipt of this form for unscheduled fittings or installations. b. No flashing lights or signs or neon lights or 500W flood-light will be permitted. In case of using LIGHT BOX DISPLAYS, EVERY SINGLE FLUORESCENT USED WILL BE TREATED AS ONE LAMP AND CHARGED AT THE PRICE OF AN ADDITIONAL ORDER OF FLUORESCENT. Exhibitors who bring the own lamps must apply for permission from the Organizers and pay the hook up charge to half the equivalent rental per lamp. c. No electrical installations may be suspended from the roof of the exhibition hall or fixed to any part of the building structure. No fitting may project beyond the boundaries of the site allocated. Installations must be adequately projected against excess current. d. Any design or plan of electrical installation must be submitted to the Organizers for approval before the deadline indicated. No installation work shall be carried out without the written permission of the Organizers. The Organizers reserve the right to disconnect electricity supply to any exhibitor whose installations are violating the Organizers’ regulations, dangerous or likely to cause annoyance to visitors or other Exhibitors. e. NO MULTI-PLUG IS ALLOWED TO BE USED. All sockets are for machine operation only, not for lighting. One socket is for one machine. 4B.4 Radio / Radar Equipment Exhibitors intending to operate radio and/or radar exhibits must notify the organizer of the frequencies in writing 2 months before the exhibition opening. Exhibitors intending to erect special antennae are requested to notify the organizer. 36 SECTION 5: BOOTH CONSTRUCTION & OPERATION 5.1 General Information a. Independent Booth Contractors: all independent booth contractors are required to register with Vertical Expo Services Company Ltd. before 1 November 2014. Please refer to 2.2 Show Organizer for contact details. b. Special Design and Booth Construction: Exhibitors please ensure that your booth contractors do submit detailed plans of the booth construction to Vertical Expo Services Company Ltd for approval so as to prevent any costly alterations on site. Four copies of the finalized exhibition floor layout should be submitted together with the contractors' information for approval on or before 1 November 2014. The Organizer(s) reserve(s) the right to request the exhibitors to alter their booth design if their booth structure causes obstruction to other exhibitors. c. All materials used in booth construction and decoration must be properly fire-proofed in accordance with local regulations. d. Screwing, drilling, nailing or painting on the floors, walls, pillars or any part of the Exhibition Halls will not be allowed. Exhibitors and their contractors will be liable for any damage to the Exhibition Hall. e. Suspensions from the ceiling of the Exhibition Hall need to be approved by the Organizers 1 month before the show. f. Exhibitors who take "raw space" adjacent to another booth must provide their own wall panel. They are not permitted to use the reverse of the neighbors' wall. 37 5.2 Shell Scheme Exhibitors Items / Stand Size Fascia Name & Booth No. Information Counter (1000L x 5000W 9 sq. m 18 sq. m 27 sq. m English (max. 40 words) & Chinese (max. 20 words) Company Name 1 2 3 Folding Chair 2 4 6 23W Spotlight 2 4 6 500W Socket 1 2 3 Waste Paper Basket 1 2 3 x 750Hmm) Carpeted Floor Space *Please be reminded that all items included in the stand shell stand cannot be interchanged with other items. If exhibitors do not require any of the items, no refund will be given. 38 5.2.1 Extra Furniture / Electrical items rental Shell scheme exhibitors who would like to order extra furniture and electrical items have to contact the Official Contractor directly. Details can be referred to Section 9 for “Official Contractor Information”. 5.2.2 Fascia / Name Board Shell scheme exhibitors should fill in and submit “Fascia Form” inside the Contractor Handbook at Section 9 on or before 1 November 2014 to ensure your company name appears correctly on the fascia / name board 5.2.3 Stand Specifications a. No fixtures may be made to the walls. Brackets are suggested for the hanging of signs. Velcro/ double sided tape may be used for lighter items only and remove after the show. b. No fixtures or nails are permitted to any part of the Exhibition Hall and Exhibitors must ensure that arrangements are made in their own designs for all parts of their work to be self- supporting and secure. Decoration must not be project forward of the side walls. c. Overhead structures on stands are not permitted to encroach upon the common air space outside the area booked and should remain within the boundaries of the stand. The Organizers have the right to authorize dismantling or rebuilding of any stand which does not meet this regulation. d. No exhibits, design or interior decoration of shell scheme may exceed 2.5m in height (unless with written approval of the Organizers) or extend beyond the boundaries of their exhibition area allocated. e. The specification of the standard shell schemes must be observed while doing special shell scheme design. Exhibitors are requested to submit their detailed drawing to the Organizers for approval before 1 November 2014 5.3 Raw Space Exhibitors 5.3.1 Raw Space Facilities NO carpet, fascia name board, furniture nor electrical items or other shell scheme rental facilities will be provided. The exhibitors may make arrangements for the design, construction and erection of a stand on his site provided that dimensional drawings in triplicate showing the proposed design of stand are submitted to the Organizers or the Official Contractor for approval no later than 1 November 2014. 5.3.2 a. Raw Space Construction Failure to obtain approval can result costly alterations on site being required by the Organizers. Once the booth design is approved, no alternation may be made without the prior consent of the Organizer. b. Wiring diagrams must be submitted for the Official Contractor to carry out electrical installation work at the booth. c. No suspension may be made from the ceiling of the exhibition hall or may any fixing be made to the floor, walls, or any part of the building. d. Exhibitors with SPACE ONLY site must provide a suitable floor covering such as carpet for their stands. They will also be required to erect partitions at least 2.5m in height, well painted and covered in the front and the rear, between theirs and adjacent booths of other exhibitors. 39 5.4 Booth Operation a. Fake product or products violating other’s copyright/monopoly shall not be displayed. The booth must be staffed and operational at all times when the Exhibition is open to visitors. The Exhibitor staff must wear exhibitor’s badges issued by the Organizers for identification and be present at their booth at least 30 minutes before the opening hour and leave the exhibition hall not later than 15 minutes after the closing hour. The Exhibitor shall be responsible for the good conduct of all his staff, agents or representatives. b. No business activities shall be conducted by the Exhibitor and/ or his staff beyond his own booth area. c. No activity which in the option of the Organizers amounts to nuisance or annoyance to the public or other exhibitions shall be caused by an Exhibitor within the vicinity of the Exhibition. For example, the noise level (limited to 50db only), presentation of audio-visual equipment, dirt, smell and congestion caused by demonstration. d. The weight of all exhibiting items shall not exceed the floor loading limit. The exhibitors must take all precautions against fire and to protect the public. The exhibitors who, because of the nature of their exhibits, required special type of fire extinguishers, must make arrangements, at their own cost, for provision of such equipment. e. No exhibit is allowed to be taken into the booth once the Exhibition has been officially opened, or be removed from the booth before the close of the Exhibition. f. No stage show will be permitted. g. Unauthorized photo / video shooting in the venue is not allowed. Exhibitors should place sign of “No Photo” in their booths, but please assist the Organizers’ staff and the press (with badge issued by the Organizers) to facilitate promotion. h. No cash sale of exhibits is allowed in the exhibition hall. 5.5 a. b. c. Cooking on Booths Cooking on booths is only allowed with the written permission of the Organizer who in turn have to obtain consent from the venue. All cooking must be carried out by electricity only. Liquid Petroleum Gas is not allowed to be used. Exhibitors should commit to provide, maintain and promote the highest standard of health, safety and welfare at all its events. Note: The HKCEC will not allowing cooking to take place, if it feels that insufficient health and safety procedures have been taken. 40 5.6 Demonstration of Working Exhibits An exhibitor intending to demonstrate equipment on his booth must: a. Provide the Organizers with full details, in writing, of any working machinery involved. Give proper consideration to the conditions under which the equipment will be demonstrated. Precaution must be taken for the protection of the visitors. b. Cause no annoyance to visitors or other exhibitors. Where a high level of noise or other objectionable factors are involved, demonstrations may only take place at times as stipulated by the Organizers, who reserve the right to terminate a demonstration at any time. c. Not to bring or use at the Exhibition site, dangerous and hazardous goods and equipment such as poisonous gas, fuel, kerosene, noxious materials, inflammable, and equipment using such inflammable materials as gas stoves, kerosene stoves and electric stoves without the prior consent of the Organizers. Even if consent is given, it will be subject to adequate precautionary measures being taken. d. Not carry out any fire hazardous operation work such as electric welding and heat treatment. 5.7 Film / Audio – Visual Demonstration The Licensee shall not, without prior approval of the Center, engage in or permit filming, sound or video recording, telecasting or broadcasting within the Center. If approved, in certain cases such activities will be subject to an additional charge. SECTION 6: VISA REGULATIONS & ASSISTANCE 6.1 Visa and Passports All visitors must hold a passport or a valid travel document. Please note that the validity of these documents must not be less than 30 days since the day you enter Hong Kong. 6.2 Invitation Letter for Visa Application For those who need an Invitation Letter for Visa Application, please kindly fill in and return Form 2 on or before 10 October, 2014 6.3 Visa Exemption Details Nationals of more than 170 countries and territories may visit Hong Kong visa-free for a period ranging from 7 days to 180 days. For more information on visa/entry permit requirements for visitors to the HKSAR, you may refer to the "Visit Visa / Entry Permit Requirements for the Hong Kong Special Administrative Region" webpage: http://www.immd.gov.hk/ehtml/hkvisas_4.htm 41 SECTION 7: CENSORSHIP & DELIVERY 7.1 Promotion Materials Censorship Any promotion materials such as films, video-cassettes, 35mm slide and printed matters to be shown to the public during the exhibition must be censored via Official Freight Forwarder prior Exhibition by the Customs. Details can be referred to Section 10 for “Official Freight Forwarder”. 7.2 Delivery of Heavy Exhibits The movement and handling of heavy exhibits and materials that require forklifts, pallet jacks, or any mechanical handling aid, must be done at the freight entrance. Only materials and exhibits which are easily hand carried, will be allowed through the front entrance. Details can be referred to Section 10 for “Official Freight Forwarder” 7.3 Hand Carry Exhibits If you have any hand carry exhibits from local and / or overseas, please report it to the official freight forwarder immediately for customs clearance. For any formalities needed, details can be referred to Section 10 for “Official Freight Forwarder” 7.4 Souvenirs Souvenirs may be liable to tax. Exhibitors who have any souvenirs for the Chinese audience should liaise with the Official Freight Forwarder for details. The sample, quantify and value must be submitted for evaluation on request. All souvenirs must be distributed inside the booth. The Organizers will stop such distribution if it is causing disturbance. Please contact the Official Freight Forwarder for assistance. NOTE: Organizers reserve the right to modify or change the rules, regulations & content of section 4 to 7. Any such change, update, and/ or modification will be effective immediately WITHOUT prior notice. 42 SECTION 8: TOURISM GUIDE 8.1 General Information 8.1.1 Currency Rate The currency used in Hong Kong is the Hong Kong Dollar (HKD). Foreign cash can be exchanged in cities. Banks close on weekends. The larger hotels will accept most western currencies for purchases. Major credit cards are accepted in the main cities, but outside the major cities acceptance is limited. USD HKD 0.13 JPY 13.54 TWD CNY EUR GBP CHF CAD AUD NZD THB 3.86 0.79 0.1 0.08 0.12 0.14 0.14 0.16 4.14 Currency exchange fluctuates time to time. The rate mentioned is for reference only. If you want to get more information, please visit the website http://www.xe.com/ucc/full.php. 8.1.2 Climate & Clothing Weather of November is cool and dry. Temperature is about 10 - 20 degree Celsius and humidity is around 60% - 70%. For more practical information about weather in Hong Kong, please visit http://www.info.gov.hk/hko/contente.htm. 8.2 Hong Kong Sightseeing Tour Name Hong Kong Island Tour (approx. 5 hrs) Kowloon & New Territories Tour (approx. 5 hrs) Architecture Tour of Hong Kong (approx. 4 hrs) Lantau & Monastery Tour with Vegetarian lunch (approx. 8 hrs) Macao Day Tour with lunch (approx. 10 hrs) Disneyland Tour (approx. 13 hrs) Ocean Park Tour (approx. 8 hrs) **** China Tour **** One Day Shenzhen Lo Wu Shopping Tour with lunch (approx. 10 hrs)* 2 Days 1 Night Guangzhou/ Lotus Mountain 4 Days 3 Nights Beijing Tour 4 Days 3 Nights Guilin Tour * includes of Chinese Group Visa. Tour will be operated in private tour of minimum 10 persons. Less than 10 persons, arrange of seat-in-coach tour ※ The China tour includes roundtrip transportation/ Air Ticket; Hotel Accommodation on twin sharing basis; Sightseeing Tour ; Meals of Breakfast & Lunch ; English speaking guide. ※ Please contact Lap Ming Travel for further information of above tours, or book other Optional Tours not on the list. ※ Lap Ming Travel can also arrange all travel related services upon requested. For Further travel details, you are welcome to visit Hong Kong Tourism Board official website: http://www.discoverhongkong.com/login.html. 43 Section 9 Contractor Manual & Forms AgriPro Asia Expo (APA) 2014 — Official Contractor Newfair (Hong Kong) Limited Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571-2018 Fax: (852) 2571-2881 Email: jeffwong@newfair.com.hk/ meicheung@newfair.com.hk Address: No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T., HK 44 Notice to Shell Scheme Exhibitors 1. Shell Scheme Booth 2 a. 2 2 Larger booths (e.g. 12m or 15m ) will have the standard furniture provided for 9m . Only booths double in 2 2 size of 9m (i.e. 18m ) will receive the double amount of furniture. b. Corner booth will be assumed to open two sides with two fascia boards carrying company name and island booths will open three sides. c. Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining standard booths will choose to delete the partitioning panels in between. d. All shell booths shall be constructed by the official contractor. No additional booth-fitting or display may be attached to the shell booth structure. The fascia, panel and its fixing structure must not be removed. e. Height limit of shell scheme booth is 2.5m. No free standing fitment may extend beyond the boundaries of the booth area. f. Any drilling/nailing to the shell scheme panels is strictly prohibited. g. Any stickers applied to the shell scheme panels have to be removed at the end of the fair. Official Contractor reserves the right to claim the cleaning and damage cost if stickers are not removed. 2. GENERAL REGULATIONS a. All DECORATION FORMS must be returned before the DEADLINE: Oct 31, 2014. b. Provision of facilities and services not indicated on the forms are subjected to quotation on individual job basis. c. All items are on rental basis only and exhibitors must make good any damage/loss during the period of rental. d. All electrical works are to be carried out by the official contractor except those exhibitors using Form 19. Exhibitors who would like to order extra spotlights and power points can order these directly from the official contractor by completing and returning the FORM 19. e. If exhibitors or non-official contractors bring their own spotlights / fluorescent tubes for booth decoration, they must submit all lighting distribution details and pay the lighting connection charges or lighting power socket to the official contractor. f. NO MULTIPLUGS ARE ALLOWED TO BE USED WITHIN THE VENUE. g. Main switch and distribution board may be required to install within booth area at Official Contractor's discretion. h. All orders must be accompanied by full remittance made payable to the Official Contractor. Orders without remittance will not be entertained. i. Electrical items: - The location of electrical items will be installed according to the specified LOCATION PLAN (Form 21). Any on-site changes requested by the exhibitors will be subjected to surcharges and the availability of time and manpower. - If no instruction is received on the location of electrical items, the Official Contractor will install them according to the standard shell scheme position. Any on-site changes will be subjected to surcharge. j. There is NO REFUND OR EXCHANGE OF ITEMS ORDERED ON-SITE. k. All items are not transferable among exhibitors 45 Notice to Shell Scheme Exhibitors a. A 30% surcharge will be imposed on all late orders (after Oct 31, 2014) and 50% surcharge will be imposed on all orders made after Nov 15, 2014. b. Cancellation of orders will only be accepted in writing before the stipulated deadline for placing orders. All cancelled orders will be subject to a 30% cancellation charge. c. If any booth which differs from the approved specification or does not conform to the Organizer’s rules and regulations, the Organizer reserves the right to alter or remove without prior notice and at the exhibitor's own expense. 46 Notice to Raw Space Exhibitors 1. APPOINTING NON-OFFICIAL CONTRACTOR Exhibitors using NON-OFFICIAL CONTRACTORS must inform and obtain consent from the Official Contractor before any of their own contractors are permitted to work on site. Exhibitors may appoint any competent local stand contractor to design and construct their booths. The Official Contractor reserves the right to reject any contractor and design they deem inappropriate. 2. 3. Construction Drawing and Risk Assessment Report a. Exhibitors should submit the details of their contractors and construction drawing with full dimensions and material to be used (including 3 dimension BOOTH DESIGN PLAN with width, length and height, construction material, LIGHTING DISTRIBUTION PLAN and ELECTRICAL SCHEMATIC DIAGRAM) to the Official Contractor for approval before deadline. b. Risk assessment report needed to be submitted together with construction drawing. c. No alternation is allowed after the booth design is approved, unless prior written approval is obtained by the Official Contractor. d. Exhibitors who opt for RAW SPACE will be given exhibition floor space only, without carpeting, wall partitions, basic furniture and other facilities ....etc. They have to design and construct their own booths. Please inform the Official Contractor before Oct 31, 2014, if any of the above items are required to hire. Site-Work Deposit a. All non-official contractors or exhibitors who construct their own booths must submit NON-OFFICIAL INFORMATION (Form 16) ACCOMPANYING SITE-WORK DEPOSIT to the Official Contractor before Oct 31, 2014. b. The site-work deposit for raw space and shell scheme booth is HK$400/US$52 per sqm. Site-work deposit of double-deck booth is HK$600/US$78 per sqm. Maximum levy of HK$50,000 per exhibitor (not applicable to pavilion). Contractors can pay the deposit either by bank draft or deposit into Newfair (Hong Kong) Limited account directly: (i) If deposit into Newfair (Hong Kong) Limited account: - The Hong Kong & Shanghai Banking Corporation Ltd. account no: 502-547342-001 (HKD), 502-547342-274(USD) - Please write down non-official contractor's name, exhibiting company name and mark down it is for site work deposit on the deposit receipt and fax to the Official Contractor at (852) 2571 2881 (ii) If pay by Hong Kong Bank Cheque: - The Hong Kong Bank cheque must be payable to "Newfair (Hong Kong) Limited". - If the bank cheque is found invalid, the Official Contractor reserves the right to immediately terminate the nonofficial contractor's admission to the Fair. 4. c. The site-work deposit will be refunded 45 days after the end of the fair PROVIDED THAT the clearance of the site by the non-official contractors, no damage being recorded by the Exhibition Centre management and no violation of rules and regulation set by the Organizer. d. Exhibitors who use the Official Contractor for special design need to return the NON-OFFICIAL CONTRACTOR INFORMATION (Form 16) but no need to submit site-work deposit. Construction Constraints and Regulations a. Height limit is 4.5 meters inside exhibition hall. Height limit for all shell scheme booth is 2.5m. b. For raw space booth, company name, booth number and country of the Exhibitors must be prominently displayed at the booth and faced to aisle. This information must be complied with the information in the application form. Any violations of this rule, the Organizer reserve the right to affix them as consider appropriate and to charge the cost incurred. c. No part of any structure may extend beyond the boundaries of the booth area. d. The maximum travel distance on the ground floor from any part of the stand to an open side, or exit, or to a gangway, must not exceed 18m. For those stands which exceed 18m long should have more than one exit. The exit door should set back with swing open and does not swing open into the aisle. e. Signage and visual at height over 2500mm facing to adjacent booth must be set back from 500mm of booth boundary. 47 Notice to Raw Space Exhibitors f. All lighting fixtures should be installed at least 2200mm above ground. If not, they should be well protected so as not to cause danger to the general public. g. If work is carried out 2 meters or more above the floor, need to use a suitable scaffold/ working platform. The Organizer or Center's staff reserves the right to stop exhibitors or contractors if they are found working on "A ladder" higher than 2 meters in any area within the fairground. h. All stands and temporary structures exceeding 3m in height must be constructed under the supervision of an Authorized Person (Surveyor) / Registered Structural Engineer (AP / RSE). The AP / RSE shall verify the stability of the stands or temporary structures. All stands and temporary structures with 4.5m or above in height must be verified by a Registered Structural Engineer (RSE) for the stability of their design. The verification documents should be submitted on the exhibitor’s move-in day. i. Double-deck booth structure 1. exhibitors must apply to the Official Contractor for approval. Additional information and regulations of constructing double deck booth will be issued by the Official Contractor. 2. height limit is 6 meters. For any double-deck structure booth, "Risk Assessment", "Method Statement" and "Registered Structure Engineers Calculation Report" must be submitted in 21 days before the first build day. In addition, a "Safety Certificate" issued by a Qualified Surveyor must be submitted on the exhibitor's move-in day, i.e. Dec 3, 2013. Exhibitors must accept full responsibility for the safety of the structure. And the Organizer reserves the right of prohibiting access to the second level of the booth. j. At least one approved type fire extinguisher must be provided: - On each deck of a double-deck booth. k. All materials and fittings used in construction and decoration of the booth must be properly flame retardant and be in accordance with all applicable fire prevention and building regulations. For all construction with wooden materials involved, one functional fire extinguisher at a conspicuous spot within booth area is required during the construction period for safety reason. l. Other than banner, no suspensions or any other structures are to be made from the ceiling of the exhibition hall. Hanging structures are not allowed. All structure built from ground must be able to stand alone without the absolute use of hanging points. m. All constructions, including banners, archways, carpet placing and etc can only proceed within the exact area which stated at the contract between the exhibitors and the organizer. No special construction and promotional installment exceed their booth area is allowed. Ceiling of booth cannot be covered. n. Raw space non-official contractors can apply for power supply by Form 14. Contractors CANNOT apply both at the same time. All electrical fitting and wiring must be installed in compliance with Electricity [Wiring] Regulations of Hong Kong Electricity Ordinance. All electrical installations must be carried out by a qualified electrician with a valid certificate of registration of electrical worker. o. All electrical works are to be carried out by the official contractor at exhibitors' expense for exhibitors using Form 14. p. Paint spraying, welding and the use of electrical saw are strictly prohibited in the fairground. q. There is no storage space for empty crates, boxes or packing material in the exhibition halls. Non-official contractors are responsible for removing them. Any goods or packing material left at the corridor may be disposed without prior notice and extra removal charges will be incurred. r. No construction material and equipment can be placed at the loading area during the fair period. Any material left at the loading area may be disposed without prior notice and extra removal charges will be deducted from the deposit. s. If any booth which differs from the approved specification or does not conform to the Organizer rules and regulations, the Organizer reserves the right to alter or remove without prior notice and at the exhibitor's own expense. t. According to the regulation of HKCEC, all stand construction contractors entering the exhibition centre are required to visually display the “Green Card”, Certificate in Mandatory Basic Safety Training, at all time. Individuals who failed to present the required cards will not be allowed to enter and work in the fairground. The Organizer and the venue management reserve the right to refuse entry or remove personnel in case of any dispute. u. Non-official contractors have to follow any instructions given by the Organizer, venue management and Official Contractor 48 Return to : FORM 14 Compulsory For All Raw Space Exhibitors Deadline 31 October 2014 Electricity Supply for Rental Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK Unit Rate Unit Rate HKD USD No. Description of Facilities 1 15 Amp/ 220V single phase power point 6,850 890 (for lighting connection & power supply for electrical appliances) 2 30 Amp/220V single phase power point 13,700 1,780 (for lighting connection & power supply for electrical appliances) 3 15 Amp/ 220V three phase power point 20,440 2,655 (for lighting connection & power supply for electrical appliances) 4 30 Amp/380V three phase power point 38,200 4,960 (for lighting connection & power supply for electrical appliances) 5 60 Amp/380V three phase power point 73,080 9,745 (for lighting connection & power supply for electrical appliances) 6 15 Amp/ 380V three phase power point 2,650 355 (for single machine only) 7 30 Amp/ 380V three phase power point 4,850 650 (for single machine only) 60 Amp/ 380V three phase power point 9,460 1,270 8 (for single machine only) 24 hrs. 15Amp Single Phases Electricity Connection 2,425 325 9 (for single machine only) 24 hrs. 15Amp Three Phases Electricity Connection 4,760 638 10 (for single machine only) 24 hrs. 30Amp Three Phase Electricity Connection 9,700 1,300 11 (for single machine only) 24 hrs. 60Amp Three Phase Electricity Connection 18,800 2,520 12 (for single machine only) * Other facilities to be quoted separately. 30% surcharge for late order received after 31 October, 2014 50% surcharge for late order received after 15 November, 2014 TOTAL AMOUNT Note: Please read the Terms & Conditions for Additional Orders clearly. NO Exchange and NO Refund for Standard Facilities. Application will only be proceeded with installation layout plan and FULL payment. NO multi plug and extension cord are allowed to be used. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 49 Qty Total Amount Return to : FORM 15 Optional For All Raw Space Exhibitors Deadline 31 October 2014 No. Water & Drainage, Tele-communications Facilities for Rental Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK Unit Rate Unit Rate HKD USD Description of Facilities Telephone, Fax & Internet service 1,270 165 1 Telephone Set (For local call only) 1,560 205 2 Telephone Set (For local and IDD call) *(HKD2,500 deposit) 3 Fax Machine w/ Transmission Line (For local and IDD call) 1,440 190 *(HKD2,500 deposit) 4 Fax Transmission Line (For local and IDD call)*(HKD2,500 1,560 205 deposit) 5 Broadband Internet Service (1.5M bps, does not support 2,660 345 Mac Computer) (* HKD4,000 deposit) Compressed Air, Water Supplies & Drainage Items 6 20mm Compressed Air Main Supply Line (Excluding 5,600 725 connection service to machine/ equipment 7 Compress Air Tee-off from Main Supply Line (Excluding 1,345 175 connection service to machine/ equipment 3,180 410 8 Connection Service Charges for Compress Air Supply 6,130 795 9 Water In/ Out including build-in system-made sink 1,345 175 10 Water In/ Out excluding connection 4,840 630 11 Connection Service Charges for Water Supply * Other facilities to be quoted separately. 30% surcharge for late order received after 31 October, 2014 50% surcharge for late order received after 15 November, 2014 TOTAL AMOUNT Note: Please read the Terms & Conditions for Additional Orders clearly. NO Exchange and NO Refund for Standard Facilities. Application will only be proceeded with installation layout plan and FULL payment. NO multi plug and extension cord are allowed to be used. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 50 Qty Total Amount Return to : FORM 16 Compulsory For Shell Scheme Exhibitors Deadline 31 October 2014 Non-Official Contractor Information Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK A. Outside Stand Contractor: Raw space exhibitor should clearly state the information of the appointed contractor Contractor: _________________________________ Booth No.: _____________________________________ Address: __________________________________________________________________________________ ___________________________________________________________________________________ Office Phone No.:_____________________________ Fax No.:______________________________________ Contact Person: ___________________________ Contact No: ______________________________________ B. Deposit: 1. Raw space exhibitor shall pay Contractor Deposit by Cheque to Newfair (HK) Ltd. in accordance to the summary table as shown below: Booth Area Contractor Deposit Below 36 sqm HKD 8,000/ USD 1030 Between 36 and 72 sqm HKD 12,000/ USD 1,560 Above 72 sqm HKD 20,000/ USD 2,560 2. All decoration material must be placed within your booth area to keep the gateway clear. The raw space exhibitor should responsible to any waste generated from his booth construction and the waste should be disposal properly by the raw space exhibitor. Any cost raised from the mentioned would be deducted from the deposit. 3. For each 9 square meters of booth area, 4 nos. of worker pass will be issued to the raw space exhibitor (Max 20 nos. of worker pass). The raw space exhibitor can collect the worker pass from Newfair (HK) Ltd., only if the payment of Contractor Deposit is fully settled. C. Important Notes: 1. 2. 3. 4. 5. 6. 7. This form must be returned before October 31, 2014 All special design drawings (Booth height, type of materials used, front view, elevation, plan view & perspective view) must be submitted by email to jeffwong@newfair.com.hk for approval no later than 4 weeks before show. Carpeting & overhead structure are not allowed in the gangway. 0.5m set back from the dividing walls of neighboring booths required for booth higher than 2.5m. For booths and temporary structures exceeding 4m in height, an Authorize Person/Registered Structural Engineer (AP/RSE) shall verify the stability of the design drawings. The Maximum height for the booth design is 5m. No part of any structure extend beyond the boundaries and airspace of the site allocated. Paint, adhesive or any other coating carry out inside the exhibition hall or apply directly to building columns/pillars and floors are not permitted. 51 Return to : FORM 17 Compulsory For Shell Scheme Exhibitors Deadline 31 October 2014 Shell Scheme Fascia Lettering Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK FASCIA BOARD 1. Please indicate below your exact Exhibiting Company Name (Maximum 15 letters in Chinese and 25 letters in English) excluding spaces and punctuation. Please use block letters. 2. Each extra letter (exceed the maximum letters) added is subjected to the Official Stand Contractor’s approval and cost additional charges. The size of the letters will be resized in the extent that subjected to the number of extra letters added. 3. No logo-types or house-styles permitted. 4. Raw Space Exhibitors are responsible for providing their own fascia name. 5. If this form is not received before the deadline, the Official Stand Contractor will arrange the fascia lettering according to the signed contract. COMPANY NAME (CHINESE) COMPANY NAME (ENGLISH) Stand No. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 52 Return to : FORM 18 Optional For Shell Scheme Exhibitors Deadline 31 October 2014 Additional Furniture and Facilities for Rental Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK ‘ No. DA-01 DA-02 DA-03 DA-05 DA-07 FX-01 FX-01 TA-04 TA-02 CH-02 CH-03 CH-04 TA-05 FX-04 TS-02 TS-03 TS-04 DA-03 DA-03 FX-02 FX-03 DA-04 - Unit Rate Unit Rate HKD USD Description of Facilities Wooden Display Shelf (1m x 0.3mW) FLAT Wooden Display Shelf (1m x 0.3mW) SLOPE Glass Display Shelf (1m x 0.3mW) Pegboard w/ 30 Hooks (1mW x 2.5mH) Wastepaper Basket Single Wall Panel (1mW x 2.5mH) Half Wall Panel (0.5mW x 2.5mH) Square Table (700L x 700D x 750Hmm) Round Table (800dia x 750Hmm) Bar Stool w/o Backrest (560 -680Hmm) White Folding Chair (460W x 400D x 455SHmm) Black Leather Chair (560W x 560D x 470SHmm) Information Counter (1000L x 500D x 750Hmm) 1mH Information Counter (1000L x500D x 1000Hmm) Lockable Cabinet(1000L x 500D x 750Hmm) Low Showcase (1000L x 500W x 1000Hmm) Tall Showcase A (550mmH window) w/ 2 x 50W Downlight(1000L x 500W x 2500Hmm) Tall Showcase B (950mmH window) w/ 2 x 50W Downlight(1000L x 500W x 2500Hmm) Tall Display Cube (500L x 500D x 750Hmm) Low Display Cube (500L x 500D x 500Hmm) Office Door (950W x 1910Hmm) Folding Door (950W x 2000Hmm) Ceiling Support/m Hanging Banner Point (per point)–(max. weight 20Kg) (Min. need 2points) Tone Point (per point) Banner Accessories 190 190 265 525 40 230 160 265 260 265 85 190 390 440 475 790 25 25 35 68 6 30 21 35 35 35 11 25 51 57 62 102 1,785 231 1,995 260 265 210 530 370 75 35 27 69 48 10 1,150 150 1,150 695 250 230 150 90 32 30 Document Display (1000Wmm) Bamboo Palm (1000Hmm) * Other facilities to be quoted separately. 30% surcharge for late order received after 31 October, 2014 50% surcharge for late order received after 15 November, 2014 TOTAL AMOUNT Note: Please read the Terms & Conditions for Additional Orders clearly. NO Exchange and NO Refund for Standard Facilities. Application will only be proceeded with installation layout plan and FULL payment. NO multi plug and extension cord are allowed to be used. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 53 Qty Total Amount Return to : FORM 19 Optional For Shell Scheme Exhibitors Deadline 31 October 2014 Additional Electricity Supply and Lighting for Rental Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK ‘ No. Description of Facilities EL-09 EL-11 EL-04 EL-05 EL-05 EL-03 EL-01 EL-07 23W Longarm Spotlight 40W Fluorescent Tube 23W Spotlight 70 W HQI Spotlight 150W HQI Spotlight 300W Floodlight 50W Halogen Downlight (for tall showcase only) 500W socket (for single machine only) 1,000W socket (for single machine only) 2,000W socket (for single machine only) 3,000W socket (for single machine only) 24hrs. 500W socket (for single machine only) 100W Lighting Connection (including wiring) For each additional 100W power consumption per light,HK100 will charged 15 Amp/ 380V three phase power point (for single machine only) 30 Amp/ 380V three phase power point (for single machine only) 60 Amp/ 380V three phase power point (for single machine only) 24 hrs. 15Amp Single Phases Electricity Connection (for single machine only) 24 hrs. 15Amp Three Phases Electricity Connection (for single machine only) 24 hrs. 30Amp Three Phase Electricity Connection (for single machine only) 24 hrs. 60Amp Three Phase Electricity Connection (for single machine only) * Other facilities to be quoted separately. Unit Rate Unit Rate HKD USD 53 410 53 410 52 400 143 1,100 180 1,385 105 810 56 430 80 610 112 880 195 1,470 249 1,890 138 1,065 36 275 115 15 2,780 360 5,090 660 9,930 1,290 2,545 330 5,000 650 10,185 1,320 18,800 2,520 30% surcharge for late order received after 31 October, 2014 50% surcharge for late order received after 15 November, 2014 TOTAL AMOUNT Note: Please read the Terms & Conditions for Additional Orders clearly. NO Exchange and NO Refund for Standard Facilities. Application will only be proceeded with installation layout plan and FULL payment. NO multi plug and extension cord are allowed to be used. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 54 Qty Total Amount Return to : FORM 20 Optional For Shell Scheme Exhibitors Deadline 31 October 2014 Water & Drainage, Tele-Communications Facilities, Audio Visual Equipment for Rental Unit Rate Unit Rate HKD USD No. Description of Facilities Telephone, Fax & Internet service 1 Telephone Set (For local call only) 2 Telephone Set (For local and IDD call) *(HKD2,500 deposit) Fax Machine w/ Transmission Line (For local and IDD call) 3 *(HKD2,500 deposit) Fax Transmission Line (For local and IDD call)*(HKD2,500 4 deposit) Broadband Internet Service (1.5M bps, does not support Mac 5 Computer) (* HKD4,000 deposit) Compressed Air, Water Supplies & Drainage Items 20mm Compressed Air Main Supply Line (Excluding 6 connection service to machine/ equipment Compress Air Tee-off from Main Supply Line (Excluding 7 connection service to machine/ equipment 8 Connection Service Charges for Compress Air Supply 9 Water In/ Out including build-in system-made sink 10 Water In/ Out excluding connection 11 Connection Service Charges for Water Supply Audio Visual Equipment 19” LCD Monitor with DVD Player and Table Stand (Exclude 12 power socket) 32” LCD display with DVD Player and Table Stand (Exclude 13 power socket) 42” Plasma display with DVD Player and Table Stand 14 (Exclude power socket) 15 Floor Truss Stand (42” /50” Plasma TV) 16 17 18 19 20 Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK DVD Player Mini. P.A. System with Wireless Handheld Mic 100” Projector Screen (with tripod) 5500 ANSI Lumens LCD Projector P4, Laptop Computer 1,270 1,560 165 205 1,440 190 1,560 205 2,660 345 5,600 725 3,180 410 1,345 6,130 4,840 1,345 175 795 630 175 2,500 325 5,000 650 5,000 650 700 640 5,220 2,000 8,500 4,000 90 83 680 260 1100 520 * Other facilities to be quoted separately. 30% surcharge for late order received after 31 October, 2014 50% surcharge for late order received after 15 November, 2014 TOTAL AMOUNT Note: Please read the Terms & Conditions for Additional Orders clearly. NO Exchange and NO Refund for Standard Facilities. Application will only be proceeded with installation layout plan and FULL payment. NO multi plug and extension cord are allowed to be used. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: 55 Qty Total Amount Return to : FORM 21A Optional For Shell Scheme Exhibitors Perspective Drawings For Reference Shell Scheme Booth Standard Layout Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK Shell Scheme Booth 2.5mH 3m A Standard 3mx3m Layout plan Shell Scheme Booth Top View Plan 1m 1m Please fill in Form 21B on the next page. 56 Return to : FORM 21B Optional For Shell Scheme Exhibitors Deadline 31 October 2014 Additional Orders Booth Location Plan Newfair (HK) Ltd. Attn: Ms. Mei Cheung / Mr. Jeff Wong Tel: (852) 2571 2018 Fax: (852) 2571 2881 Email: meicheung@newfair.com.hk jeffwong@newfair.com.hk Address : No.271, Shek Po Tsuen, Hung Shui Kiu, Ping Shan Heung, Yuen Long, N.T. , HK Top View Please indicate your booth type and desired booth setting by putting a tick in the boxes below: 1 1 2 Left panel 1 Front View Fascia left panel 2 3 Other setting (Please indicate the desired setting in the top view & front view diagram) Right panel Follow standard setting 2 A) Booth Setting: 1 3 Shell Scheme 3 Booth Type: Back panel 2 back panel 3 1 2 right panel ___1m___ ___1m___ ___1m___ 1 2 3 3 2.5m Key: Flat Shelf 1. 2. 3. Slope Shelf Lockable Cabinet Square Pin Socket Tall Glass Showcase 100W Spotlight 100W Longarm Spotlight 150W Flood Light Please sketch on the grid plan above the desired layout of your booth indicating all the standard and/or additional items. For booths of over 9 sqm, please submit a sketch drawing of your own booth size to the official contractor. Exhibitors will be subjected to an additional charge for relocation of any item on-site. Requests for re-positioning for each item will be subject to have HKD100 extra charge for each relocation. Exhibitors are requested to mark on the plan above the position of their electrical requirements. We will install at your discretion if we do not receive any instructions before move in. Official Contractor will build the stand according to the standard layout plan if no return form received on or before 31 October 2014. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: (Additional Furniture and Facilities for Rental 1) Flat Shelf (1m x 0.3mW) DA-01 System Panel (1mW x 2.5mH) FX-01 Information Counter (1000L x 500D x 750Hmm) TA-05 Slope Shelf (1m x 0.3mW) DA-02 Office Door(1mW x 2mH) FX-02 Pegboard (1mW x 2.5mH) DA05 Folding Door(1mW x 2mH) FX-03 Lockable Cabinet (1000L x 500D x 750Hmm) FX-04 Tall Showcase (1000L x 500W x 2500Hmm) TS-04 Display Cube (500L x 500D x 500H/1000Hmm) DA-03 Table Showcase (With Cabinet) (1000L x 500W x 1000Hmm) TS-02 For more selection, please contact at 852 2571 2018 or email us your enquiry at meicheung@newfair.com.hk / jeffwong@newfair.com.hk (Additional Furniture and Facilities for Rental 2) Square Table (700L x 700D x 750Hmm) TA-04 Bar Stool (560 -680Hmm) CH-02 Round Table (800dia x 750Hmm) TA-02 Folding Chair (460W x 400D x 455SHmm) CH-03 Black Leather Chair (560W x 560D x 470SHmm) CH-04 Additional Electricity Supply and Lighting for Rental Statement of cost for AAE 201 Spotlight EL-04 HQI Light EL-05 Longarm Spotlight EL-09 Fluorescent Tube EL-11 Floodlight EL-03 Tubular Lamp EL-16 50W Halogen downlight EL-01 Square Pin Socket EL-07 For more selection, please contact at 852 2571 2018 or email us your enquiry at meicheung@newfair.com.hk / jeffwong@newfair.com.hk 59 Vertical Expo Services Company Limited 4-6 Dec, 2014 Attn : Ms. Anna Pang Phone : (852) 3904 3831 Email : op@AgriProAsia.com Fax : (852) 2528 0072 Hong Kong www.AgriProAsia.com Due Date 遞交日期: 31 Oct 2014 OPTIONAL FORM 22- Refrigeration Equipment Services No. Description of Facilities Qty A1a 1.33m Curved Glass Display Counter R/S* , 750W power consumption A2a 1.95m Curved Glass Display Counter R/S*,1,000W power consumption C1 0.98m Multi-Deck Display Case , , 1,500W power consumption C2 1.33m Multi-Deck Display Case , 2,000W power consumption E1 1.50m Wall Site Display Freezer (Curved) , 750W power consumption F1 200 Ltr. Storage Chest Freezer, 500W power consumption F2 400 Ltr. Storage Chest Freezer, 500W power consumption G4 296 Ltr. Upright Display Chiller* , 500W power consumption G7 1050 Ltr. 2 Door Upright Display Freezer*,1,000W power consumption H1w 120 Lt. Display Wine Cabinet, 500W power consumption GN 2DUC 1170L Upright Chiller, 1000W power consumption GN 1DUC 530L Upright Chiller, 500W power consumption * All refrigeration equipment excludes power socket * Other facilities to be quoted separately. If you require refrigeration equipment for use on your booth please complete and return this form, we will provide you with the quotation. Contact Person Exhibitor’s Information Name: Company: Tel: Booth No: Fax: Date: Email: Signature w/ company chop: ( Refrigeration Equipment ) A1a/A2a Curved Glass Display Counter R/S C1/C2 Multi-Deck Display Case E1 Wall Site Display Freezer (Curved) F1/F2 Storage Chest Freezer G4 Upright Display Chiller G7 2 Door Upright Display Freezer GN-2DUC 1170L Upright Chiller H1w Display Wine Cabinet GN-1DUC 530L Upright Chiller For more selection, please contact at 852 3904 3831 or email us your enquiry via op@AgriProAsia.com. 61 Section 10 Freight Forwarder Manual & Forms FORWARDING INFORMATION & HANDLING TARIFF AgriPro Asia Expo (APA) 2014 — Official Freight Forwarder Contact Method Agility Fairs & Events Logistics Limited 泛聯展覽物流香港有限公司 Add: Unit 2105-2107, 21/F, CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong 香港新界葵涌葵福路 93 號中信電訊大廈 21 樓 2105-2107 室 Tel: (852) 2211 8200 Fax: (852) 2866 2421 Email: fairs-china@agility.com Website: www.agility.com 趙沛良先生 (Mr. Bart Chiu) / 余碧蓮 (Ms. Jennifer Yu) Tel: (852) 2211 8203 / 2211 8209 Fax: (852) 2866 2421 Email: bchiu@agility.com / jeyu@agility.com AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong DEADLINES/TIME SCHEDULE AT A GLANCE For General Cargo: Copies of Bill of Lading and the Commercial Invoice and Packing List for Seafreight consignments to Hong Kong Seaport 11 Nov 2014 - LCL 18 Nov 2014 - FCL Arrival of Seafreight shipment in Hong Kong Seaport 18 Nov 2014 - LCL 25 Nov 2014 - FCL Copies of Airway Bill and the Commercial Invoice and Packing List for Airfreight Consignments to Hong Kong Airport 18 Nov 2014 Arrival of Airfreight shipment in Hong Kong Airport 25 Nov 2014 Copies of Commercial Invoice and Packing List for local exhibits in Hong Kong 25 Nov 2014 Collection of Local exhibits in Hong Kong 25 - 27 Nov 2014 For Fruits & Vegetables / Chilled & Frozen Meat / Seafood: Notify Agility Fairs & Events in advance of the planned arrival of goods in Hong Kong 30 Oct 2014 Receipt of Certification of Origin and Official Government Health Certificates and the Commercial Invoice & Packing List 07 Nov 2014 Cargo arrive in Hong Kong 28 Nov 2014 INTRODUCTION We are pleased to have this opportunity to serve all exhibitors participating in AgriPro Asia Expo 2014 (APA). Our comprehensive ranges of services including customs clearance, transportation, on-site handling and re-export arrangements handled by our fully equipped and experienced team of executives, supervisors and workers. This Shipping Manual will assist you in your preparation for the correct and timely dispatch of your exhibits to Hong Kong. We advise you to read this manual carefully in conjunction with the Exhibitor's Kit issued by the organiser. We recommend that you engage the services of our overseas offices and agents worldwide for a complete logistics package for your exhibits ' door-to-door ' from your country to your exhibition stand in Hong Kong. If you decide, however, not to use our recommended agents, we ask that you hand over this Shipping Manual to your freight forwarder for their compliance so that your exhibits can be correctly dispatched and consigned to us. Failure to comply with the deadlines and instructions will cause unnecessary delays in clearance, and may lead to additional expenses incurred. 63 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong AIRFREIGHT DOCUMENT DEADLINES The following documents must reach us not later than 18 Nov 2014. 1 copy of Airway Bill 1 copy of Commercial Invoice & Packing List 1 copy of Insurance Policy (if insured) original of ATA Carnet + original of Power of Attorney with company chop and signature ( if applicable) CARGO DEADLINES The cargo must arrive at Hong Kong International Airport not later than 25 Nov 2014. INWARD/OUTWARD HANDLING TARIFF (for individual exhibits not exceeding 3,000 kg) From arrival Hong Kong International Airport to exhibition stand inclusive of removal and temporary storage of empty packing cases (where applicable) at site or vice versa. Documentation & Communication Fee US$50.00 per consignment (HAWB) per exhibitor. Basic handling rate US$0.70 per kg based on actual or volumetric weight, whichever is the greater. Minimum charge US$70.00 per consignment (HAWB) per exhibitor. *Airport Terminal Charge Approx US$0.35 per kg based on actual or volumetric weight, whichever is the greater (at cost). Minimum charge US$100.00 per consignment (HAWB) per exhibitor. 64 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong SEAFREIGHT DOCUMENT DEADLINES We need the following documents not later than 11 Nov 2014 - LCL Shipment 18 Nov 2014 - FCL Shipment 1 original Bill of Lading or 1 copy of Express Bill of Lading 1 copy of Commercial Invoice and Packing List 1 copy of Insurance Policy (if insured) original of ATA Carnet + original of Power of Attorney with company chop and signature ( if applicable) CARGO DEADLINES The cargos must arrive Hong Kong seaport not later than 18 Nov 2014 - LCL Shipment 25 Nov 2014 - FCL Shipment INWARD/OUTWARD HANDLING TARIFF (for individual exhibits not exceeding 3,000 kg) From arrival Port of Hong Kong to exhibition stand inclusive of removal and temporary storage of empty packing cases (where applicable) at site or vice versa. Documentation & Communication Fee US$50.00 Basic handling rate US$70.00 per cbm or 1,000 kg, whichever is the greater. Minimum charge LCL US$70.00 per consignment (HBL) per exhibitor. FCL 20’ US$1540.00 per 20’ GP container Minimum charge for FCL per consignment (HBL) per exhibitor US$3080.00 per 40’ GP container FCL 40’ US$3500.00 per 40’ HQ container *LCL Terminal Handling Charge Approx US$45.00 per cbm or 1,000 kg, whichever is the greater. Minimum charge US$100.00 per consignment (HBL) per exhibitor. *FCL Terminal Handling Charge Approx US$280.00 per 20’ container Approx US$370.00 per 40’ container 65 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong * Current and actual cost levied by Airport or Container Freight Stations (CFS), all third party’s charges incurred will be charged at cost. # The above rates (for both seafreight and airfreight) exclude stand dressing, assembly of display panels or machinery or decoration of any kind. If these special services are required, it will be subject to a mutual agreement with the exhibitor and additional charges will be levied. # Above rates are based on direct MAWB/OBL consigned to us. If shipment is made through a consolidator, any additional fees imposed by the consolidator will be billed as additional at cost to exhibitors/agents. # All consolidated shipments by seafreight and / or airfreight must be issued with House Bill of Lading and / or House Airway Bill. A Consolidation Cargo Manifest must also be provided. CONSIGNMENT INSTRUCTIONS The Master of Airway Bill / Bill of Lading must be consigned “Freight Prepaid” to: Consignee: Notify Party: AGILITY FAIRS & EVENTS LOGISTICS LIMITED Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., HK Tel : (852) 2211 8200 Fax : (852) 2866 2421 AGILITY FAIRS & EVENTS LOGISTICS LIMITED Tel : (852) 2211 8200 Fax : (852) 2866 2421 Contact: Mr Bart Chiu For: AgriPro Asia Expo 2014 (APA) All documents such as Airway Bill / Bill of Lading must be consigned as above. Additional charges will be incurred for wrong consignee details. (A 5% outlay commission will be imposed on all “Freight Collect” consignments). 66 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong LOCAL / COURIER CONSIGNMENTS DOCUMENT DEADLINES The following documents must reach us not later than 25 Nov 2014. 1 copy of Courier Airway Bill 1 copy of Commercial Invoice & Packing List CARGO DEADLINES The cargo must arrive at Agility Fairs & Events Logistics Limited Hong Kong warehouse on or before 25 - 27 Nov 2014. CONSIGNMENT INSTRUCTIONS All courier must be consigned to the following address: Consignee: AGILITY FAIRS & EVENTS LOGISTICS LIMITED G/F, 59 Fuk Hi Street, Yuen Long Industrial Estate, Yuen Long, N.T., HK Tel: (852) 2675 5198 Cnt.: Mr. Icarus Chan For: AgriPro Asia Expo 2014 (APA) LOCAL / COURIER OF EXHIBITS / STAND MATERIALS / PUBLICATIONS From arrival at Agility Fairs & Events Logistics Limited Hong Kong warehouse to delivery to exhibition stand or versa vice Documentation & Communication Fee US$50.00 per consignment per exhibitor Basic handling rate US$75.00 per cbm Minimum charge US$75.00 per consignment per exhibitor. LATE ARRIVALS A late arrival surcharge (based on basic handling rate) will be applicable if the shipment arrives after the stipulated deadlines – 30% surcharge. In the event of late arrivals, Agility Fairs & Events will make all reasonable efforts to ensure delivery before the show opens; however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site. 67 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong CASE MARKINGS For easy identification of exhibits, all packages must be marked as follows: AgriPro Asia Expo 2014 (APA) c/o Agility Fairs & Events Logistics Limited Name of Exhibitor : _____________________ Stand Number : _____________________ Case Number : _____________________ Gross Weight/Net Weight Dimensions : : _____________________ _____________________ PACKING Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand unpacking and repacking operations. For main exhibits, were commend bolted returnable type of cases to be used. This is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit. COMMERCIAL INVOICE & PACKING LIST Please find attached a copy of the Commercial Invoice and Packing List for your usage. You may photocopy additional copies if the attached is insufficient. Explanatory notes on the filling of Commercial Invoice and Packing List form are as follows: a. b. All entries must be in English Language. A full description of the item must be given. Do not just indicate the model name or model number. Describe the item - such as " 1:3 scale (cutaway) missile model "or" souvenirs Lapel pins" or "wooden display plinth floor standing", etc. c. Every individual item, including giveaway items and brochures, is to be given a value based on CIF value expressed in U.S. dollars. Do not indicate the phrase "No Commercial Value ". d. The following declaration must be indicated: "The invoiced goods are of.....(country)....origin and are intended for display purposes only at the exhibition site in Hong Kong." 68 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong CONTROLLED ITEMS IN HONG KONG In case the shipment contains any controlled items by Hong Kong Government, we strongly recommend that the Commercial Invoice & Packing List should be faxed or e-mailed to Agility Fairs & Events Logistics Limited for checking prior to the shipment departure from the country of origin. If required, Agility Fairs & Events Logistics Limited will apply necessary license/ permit on behalf of the exhibitors, but under no circumstances that Agility Fairs & Events Logistics Limited can guarantee such license will be granted. According to the Trade and Industry Department/ Customs Regulations in Hong Kong, import/ re-export license from the Hong Kong Government is required for transshipping the followings items in Hong Kong: - Animals, Birds & Reptiles and their parts, Endangered Animals & Plants Species Controlled Chemicals Controlled Medicines Dutiable Commodities: alcoholic liquors, tobacco, hydrocarbon oil & methyl alcohol (duties & taxes in Hong Kong will be billed to exhibitors’ account as per outlay) Fresh/ Frozen Meat Optical Disc Mastering & Replication Equipment Radio Transmitting Equipment Strategic/ Hi-Tech/ Communication Commodities Textiles, etc. If import / re-export license is required, exhibitors are required to submit to Agility Fairs & Events the following documents / information for application of licenses in Hong Kong at least 21 (twenty one) days prior to the shipment departure from the country of origin. a. b. c. d. Catalogue/ Brochure of commodities Export Permit Issued by the Products’ Originating Country/ Place Certificate of origin Commercial Invoice and Packing List Application for import/re-export license in Hong Kong ( if required) License Application fee US$50.00 per application For further details, please refer to the below web-site: http://www.tid.gov.hk. 69 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong MOVE-IN DAYS Exhibits will be transferred to the exhibition venue during the move-in days. Representatives of Agility Fairs & Events will be available to help the exhibitors with the move-in logistics including unpacking and storage of empties as applicable. MOVE-OUT DAYS Prior to the move-out days, exhibitors will be given a 'Disposal Instruction Form' to fill in based on the Commercial Invoice & Packing List given at time of entry of goods into Hong Kong. Exhibitors are required to advise Agility Fairs & Events if the goods will be re-exported, sold or disposed, as applicable. During move-out days, representatives of Agility Fairs & Events will be on-site to help exhibitors with return of empty cases, repacking, re-export, etc. as applicable. RE-EXPORT Re-export formality will require about 1 week prior to shipment re-export out of Hong Kong. In the event, the exhibitor needs the goods to be re-exported urgently, please contact our representative at the fairground for your request. STORAGE CONDITION The Owners/Agents forwarding goods for storage (hereinafter referred to as ‘the depositor’) hereby declare that they are the Owners/Agents of the goods, and in forwarding such goods for storage accept the following terms and conditions. Goods received for storage are not insured by Agility Fairs & Events Logistics Limited (hereinafter referred to as ‘The Company’) and are stored entirely at the risk of the Depositor. The Company will however effect an insurance of the goods on behalf of the Depositor if requested to do so by the Depositor in writing provided that that the premium in respect of such insurance is paid or agreed to be paid by the Depositor. The Company will not be responsible for the condition or the contents of any goods received for storage, nor for any loss of weight and damage to the said goods before or whilst being stored or remaining in storage caused by dampness, termites, burglary, theft, Acts of God, Enemies, hostilities, strikes, lockouts, riots, civil commotions, effects of climate, monsoon, tempest, lighting, earthquake, explosion, vermin, white ants, unprotected or insufficiently packing or packages, obliteration of marks, book holes, tearing of covers, bursting of bands of hoops, leakage, rust, decay, sweat, mildew, dry rot, evaporation, fumigation, accidents and /or the latent defect of the storage containers. The Company may refuse to deliver to any person the goods deposited unless the storage charges accrued are paid. 70 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong DEPOSIT OF DISPOSAL OF WASTE MATERIALS US$0.20 per kg, minimum charge US$200.00 per exhibitor Deposit of Handling Charge Noted: If any bulky/heavy exhibits exceed 2000 kgs per piece declared on the Commercial Invoice & Packing List, Agility Fairs & Events will request exhibitors to pay a deposit for the relevant exhibits prior to delivery to exhibition booth. It is refundable if the exhibits return to the origin country or re-export to other country after the show closed. HEAVY-LIFT SURCHARGES Our tariff is applicable for individual exhibit not exceeding 3,000 kg per package. Individual exhibit in excess of 3,000 kg per package will incur heavy-lift surcharge (in addition to the basic handling charge) as per the table below: Weight Per Package Heavy-Lift Charges US$50.00 per 1,000 kg (based on From 3,001 to 5,000 kg the total weight of the package) US US$60.00 per 1,000 kg (based on From 5,001 to 7,000 kg the total weight of the package) US$80.00 per 1,000 kg (based on From 7,001 to 9,000 kg the total weight of the package) Exhibits exceeding 9,000 kg or dimension exceeding L3m x W2m x H2m per package will subject to an individual quotation when the dimensions and weights are provided. ATA CARNET HANDLING FEE If ATA Carnet is used for temporary import, an ATA Carnet administration fee is applicable to exhibitor at US$50.00 per Carnet per entry or exit. THIRD PARTY AGENCY’S FEE Only applicable if shipment is through co-loader At cost as per outlay, minimum charge Third Party US$45.00 per consignment (HBL / HAWB) Agency’s Fee per exhibitor GOVERNMENT IMPORT / EXPORT DECLARATION FEES Declaration fee 0.05% of CIF Value declared Minimum charge US$15.00 per consignment per exhibitor 71 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong LOCAL HANDLING SERVICES (for individual exhibits not exceeding 3,000 kg) From collection at exhibitors’ warehouse / premises in Hong Kong to delivery exhibition stand or vice versa. HK$650.00 per cbm or 1,000kg whichever is the greater HK$650.00 per consignment per exhibitor Handling Rate Minimum ON-SITE HANDLING SERVICES Handling rate HK$350.00 per cbm or 1,000kg whichever is the greater (for individual exhibits not exceeding 3,000 kg) Local exhibits arriving at the venue shall be subject to the following On-Site Handling Services from arrival Exhibition Venue to delivery Booth or vice versa. Minimum HK$500.00 per consignment per exhibitor STORAGE CHARGE Goods not re-exported or storage for another exhibition shall be transferred from the booth to our warehouse for temporary storage. Storage Fee US$10.00 per cbm per week, minimum charge US$10.00 per consignment per week FUMIGATION RULES IN HONG KONG For shipment that will be re-exported from Hong Kong to USA, Canada, Australia, Korea, India, China … etc, all wooden packaging materials are required to be fumigated or treated with preservatives prior to departure. All related charges will be for the exhibitor’s account as per outlay. HIRE OF LABOUR ETC Our rates are including unpacking and repacking on-site during normal work hours. requires additional labour, please contact us for quotation. If exhibitor DANGEROUS GOODS Exhibitors need to send us a special form for dangerous goods (the form will be provided upon request), and the completed forms should reach us at least 7 working days before shipment is dispatched. Additional handling surcharges will be levied and relevant charges will be quoted upon request. Exhibitors/ agents shall be liable for the consequences of shipping such items to Hong Kong without consulting Agility Fairs & Events. 72 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong ADDITIONAL SERVICES Local Pick-up – Hong Kong exhibitors should contact Agility Fairs and Events Logistics Ltd for local handling charges. Exhibitors will receive an individual quotation based on their consignment and the services request. For additional services not listed above, an individual quotation will be given upon receipt of specific requirements SPECIAL NOTES FOR IMPORTATION OF FOOD PRODUCTS A) Vegetable & Fruit / Fresh & Frozen Raw Meat / Seafood The importation of vegetables & fruits / fresh meat / seafood whether chilled or frozen is subject to permission being granted by the Food & Environmental Hygiene Department in Hong Kong. All exhibitors planning on sending such goods are requested to notify Agility Fairs and Events Logistics Ltd. on or before 30 October 2014 in advance of the planned arrival of goods in Hong Kong. Full details as to the method of shipment, type and condition of meat (i.e. frozen, chilled etc.), country of origin are to be given with the advance notification. All shipments are to be covered by the copy of Certification of Origin and Official Government Health Certificates which are to be sent together with normal documentation to Agility Fairs & Events Logistics Ltd on or before 07 November 2014 The granting of import licenses/permits is solely at the discretion of the relevant government authorities and Agility Fairs and Events cannot be held responsible for their refusal to grant such permission even after the goods have arrived in Hong Kong. IMPORTANT: DO NOT MIX OR SHIP ALCOHOLIC DRINKS WITH OTHER FOOD PRODUCTS OR NORMAL EXHIBITS AS THESE ITEMS ARE SUBJECT STRINGENT INSPECTION BY HKG CUSTOMS 73 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong SPECIAL NOTES FOR IMPORTATION OF FOOD PRODUCTS (cont’d) HANDLING CHARGE (Cargo Receiving Date in Hong Kong: a) 28 November 2014) From arrival Hong Kong Airport upto exhibition stand: Import clearance formalities; transfer to site in frozen / chilled state; storage in chiller / freezer containers on-site for period of exhibition including daily delivery of goods from store to stand, if required i. ii. Documentation & Communication Fee: US$50.00 per consignment per exhibitor Basic Handling Charge: US$2.10 per kg (Min. US$315.00 per consignment per exhibitor) iii. Airport Terminal Charge: Approx US$0.35 per kg based on actual or volumetric weight, whichever is the greater (at cost); min US$100.00 per consignment per exhibitor Notes: 1. The same charge will be levied on the return movement at the close of the exhibition. 2. The price quoted above should be treated as a guideline only. For more accurate quotation based on your exact requirements, please contact us. 3. Perishable cargo of different storage temperatures combined in one Master Air Waybill will be not accepted, do not mix dry and chilled food nor use House Way Bill. 4. The required storage temperature of chilled shipment shall be clearly stated into the Airway Bill so that airline can arrange to store it inside their cold chain facility at airport upon arrival Hong Kong. Otherwise, shipment will be kept under Ambience (normal temperature) of normal warehouse and we will not be responsible to loss and damage of the consignment. 5. Cold storage will be made available at Frozen = -18°C Or Chilled = +4°C 6. For easy identification: please paint the corner of package RED for Frozen and BLUE for Chilled 7. Agility will not provide ON-SITE Cooler. Exhibitor please inform stand contract to order refrigerator their own in booth. 74 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m AgriPro Asia Expo 2014 (APA) • 04 - 06 December 2014 • HKCEC • Hong Kong INSURANCE We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Events, and also ensure that Transport Insurance is arranged for exhibits sold locally. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it follows that the cost of insurance cover is not included in our charges. REQUEST FOR INSURANCE Upon written instructions, Agility Fairs & Events can offer the exhibitor insurance coverage at competitive premiums. TERMS OF PAYMENT Inward : Upon uplift of goods, prior to delivery to stand. Outward : Upon presentation of invoice/prior to delivery to premises. All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset. Details of our bank account: AGILITY FAIRS & EVENTS LOGISTICS LIMITED The Hong Kong & Shanghai Banking Corporation Hay Wah Building Office Hong Kong Account No. 110-109097-001 (HKD) 110-3-803050 (USD) (Remitting bank charges are to be borne by the exhibitor) TERMS AND CONDITIONS Agility Fairs & Events does not take any responsibility for: a) Exhibits which are not allowed by the organizer or Hong Kong Customs to be sold or displayed in fair site. b) Any tax/duty for sold exhibits c) Loss of goods whilst on display at the venue All business is only transacted in accordance with our General Trading Conditions. available upon request. A copy is Use of Agility Fairs & Events’ services – be it partly or in full – and any requirement for additional services at any time before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the foregoing. 75 AC/280314/AGRI14/1st Agility Fairs & Events Logistics Limited Unit 2105 - 2107, 21/F., CITIC Telecom Tower, 93 Kwai Fuk Road, Kwai Chung, N.T., Hong Kong Tel. +852 2211 8200, Fax +852 2866 2421 fairs-china@agility.com - w w w. a g i l i t y . c o m SECTION 11: DESIGN AND PRODUCTION SERVICE To sell your product, a comprehensive advertising campaign to improve indispensable! Moment Design has an experienced team of branding, strategic marketing, as well as advertising, can be kept for you - to do so. Welcome to contact Ms. Lee / Ms. Chan for any inquires. Depends on product information, design concept and different printing quantity, the price list below is only for reference. Individual quotation will be submitted upon request. Items Poster (20” x 30”) A4 Leaflet A4 Brochure (20pp) Printing Qty 200 pcs. 1,000 pcs. 1,000 cps. *Design and printing fees are included. Moment Design Limited Attn: Ms. Lee / Ms. Chan Phone Tel: (852) 3693 4362 / (852) 234502932 Fax: (852) 3007 1247 Email: sueky@moment.hk / jennifer@moment.hk Site Web: www.moment.hk Price (HK$)* 2,000 – 5,000 3,500 – 7,000 20,000 – 30,000
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