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Online Application Manual
Online Application Instructions
Please log on to www.carrollton.org and follow these simple directions.
Click on the Admissions Tab
STEP 1
Click on the Online
Application Icon to access
Carrollton’s online
application.
STEP 2
An account is needed to
apply online. Create a user
name and password.
wpplication.
Create a Username and Password
• Please make note of your username___________________ and password ___________________.
• Please use proper capitalization when completing your application.
• Some fields are system defined and will only allow for a certain number of characters. Please abbreviate
when necessary.
STEP 3
Download all the required
documents.
Click Online Application to
begin the process.
STEP 4
Fill out all the
Application tabs.
Click submit when
complete.
Saving Your Application
You may save your application at any time during the completion process. Please note that when you
click on a Save button you will leave the PDF form and will be sent to the Application Status Page. We
strongly suggest you save your application upon completing each page.
Returning to and Editing Your Application
You may sign‐in at any time to continue working on your application. Please click on Online Application
icon to access the Sign‐in/Registration Page. After signing in, you will be able to edit and check on the
status of your
daughter’s application.
Submitting Your Application
Carrollton will not receive your online application until you click the Submit button which can be found at
the bottom of the last tab (Parent Essay). In order for submission to take place, all required fields must be
completed. Upon clicking the Submit Application button, any required field that was not completed will
be highlighted in red. Please fill in a response, even if it is N/A, in order to submit your online application.
The deadline for submitting an application for Montessori through Grade 3 is January 15, 2015.
The deadline for submitting an application for Grades 4 through Grade 11 application is January 28,
2015.
STEP 5
Payment for the online application must
be made with a credit card either Visa
or MasterCard. The nonrefundable
application fee is $125 for Grades M38th Grade and $50 for Grades 9 and up.
Your application will not be submitted
without payment.
Checking the Status of Your Application Requirements
After submitting your application, you may sign‐in at any time to check the status of your daughter’s
application. Please click on Online Application icon to access the Sign‐in/Registration Page. The
Admission Office will work quickly to update the system when documents are received from the
applicant’s current school or third‐party administrator.
Applying for more than one daughter?
New sibling information is automatically updated based on current family biographical information. Once
you have submitted or saved the first child’s application select the Copy link on the Existing/Pending
Applications screen.
Financial Aid
Please log onto our website at www.carrollton.org for Financial Aid Procedures. Carrollton uses Tuition
Aid Data Service (TADS) to evaluate applications. Families who are interested in Admissions and
Financial Aid must apply to both at the same time. Both processes are done online. If you are interested
in Financial Assistance please contact the Admissions and Financial Aid office for more information.
Questions Regarding the Online Application
Contact Admissions office at 305-446-5673 or admissions@carrollton.org.
Carrollton is an all-girls Catholic prep school that admits qualified students of any race, color, religion, nationality or ethnic
origin.
MONTESSORI-3 – GRADE 3
ADMISSION PROCEDURES
CHECKLIST
The following items are required before the Admission Committee can consider an applicant’s file complete:




Application Form: Online application form and fee of $125. Locate the “Apply Online” option under the
Admissions tab at www.carrollton.org .
Academic records including Standardized Test Scores: for the past 4 years your
daughter has been in school. Please deliver the Transcript Release(s) to your
daughter’s current school. These materials must be sent to us directly from the
school in no case will we accept hand-delivered items. Parents are responsible for
requesting these records directly from your daughter’s school(s). These forms are to
be returned directly to the Admission Office.
Teacher Recommendations: Carrollton requires two recommendations (Principal and Teacher
recommendations) which must be submitted electronically by the student’s current school,
however, the parents are responsible for requesting the recommendations through School Recs.
The recommendations must be requested online. You will need the recommender's first and last
name, as well as their email addresses for recommendation submission.
Grade 1 – 3 Entrance Examination: Applicants are required to take the entrance exam on January 20th.
Tuesday, January 20, 2015 (Grade 1-3 only)
*In order to sit for the entrance exam the application form and fee must be submitted.

Montessori Entrance Exam: Applicants are scheduled for individual test time during the Admission
Interview.
Interviews: Admission Interview: Upon receipt of your application and fee we will schedule the parent
interview (both parents) with the Director of Admission and/or the Director of the school they are applying
to.
Montessori: Applicants will be given their entrance exam while parents are being interviewed.
Grades 1-3: All interviews are for both parents only


Montessori Observation Day: Required for all those applying to our Montessori Program on January 20,
2015. This child-friendly visit enables us to get to know your daughter while she enjoys our Montessori
Classroom. The visit combines both directed activity and free time with other applicants. Children vary
greatly in their willingness to separate and our expectations are flexible.
Decisions: All decisions will be emailed by the first week of March. Under no circumstances will decisions
be given over the phone.
APPLICATION DEADLINE
Deadline for Montessori - Grade 3: January 15, 2015
We ask that you file your application with consideration for the time required to test and interview your daughter,
as well as to receive her records and recommendation forms. The Admission Committee strongly recommends that
you apply early to ensure sufficient time to complete the student’s file
Candidates who file applications after January 7, 2015 cannot be guaranteed an interview.
GRADE 4- GRADE 8
ADMISSION PROCEDURES
CHECKLIST
The following items are required before the Admission Committee can consider an applicant’s file complete:





Application Form: Online application form and fee of $125. Locate the “Apply Online”
option under the Admissions tab at www.carrollton.org.
Academic records including Standardized Test Scores: for the past 4 years your daughter
has been in school. Please deliver the Transcript Release(s) to your daughter’s current
school. These materials must be sent to us directly from the school in no case will we accept
hand-delivered items. Parents are responsible for requesting these records directly from
your daughter’s school(s). These forms are to be returned directly to the Admission Office.
Teacher Recommendations: Carrollton requires three recommendations (Principal, Math
and English Teacher recommendations) which must be submitted electronically by the
student’s current school, however, the parents are responsible for requesting the
recommendations through School Recs. The recommendations must be requested online.
You will need the recommender's first and last name, as well as their email addresses for
recommendation submission.
Grade 6, 7 and 8 Student Writing Sample - Please have the applicant submit the student
writing sample before her interview. Please click here for the form: Student Writing Sample
Entrance Examination: The Independent School Entrance Exam (ISEE) is required for
students applying to Grades 4 and above. To register for the ISEE please log onto
www.iseetest.org. The ISEE is proctored at Carrollton School of the Sacred Heart on
Saturday, December 6th and Saturday, February 7th. In order to take the ISEE examination at
Carrollton, you must register by November 15th for the December 6th exam or by January 17th
for the February 7th exam. Please select Carrollton School of the Sacred Heart to receive the
report. (Our school code is 101047.)
Saturday, December 6, 2014 (Grades 4-8)*
Saturday, February 7, 2015 (Grades 4-8)*
*In order to sit for the entrance exam the application form and fee must be submitted.


Interviews: Admission Interview: Upon receipt of your application and fee we will schedule
the parent interview (both parents) with the Director of Admission and/or the Director of
the school they are applying to.
Grades 4&5: All interviews are for both parents only
Grades 6- 8: All Interviews are for both parents and applicant.
Decisions: All decisions will be emailed by the first week of March. Under no circumstances
will decisions be given over the phone.
APPLICATION DEADLINE
General Deadline for Grades 4-11: January 28, 2015
We ask that you file your application with consideration for the time required to test and interview your
daughter, as well as to receive her records and recommendation forms. The Admission Committee
strongly recommends that you apply early to ensure sufficient time to complete the student’s file
Candidates who file applications after January 7, 2015 cannot be guaranteed an interview.
HIGH SCHOOL
ADMISSION PROCEDURES
CHECKLIST
The following items are required before the Admission Committee can consider an applicant’s file
complete:
 Application Form: Online application form and fee of $50. Locate the “Apply
Online” option under the Admissions tab at www.carrollton.org.
 Academic records including Standardized Test Scores: for the past 4 years
your daughter has been in school. Please deliver the Transcript Release(s) to your
daughter’s current school. These materials must be sent to us directly from the
school in no case will we accept hand-delivered items. Parents are responsible
for requesting these records directly from your daughter’s school(s). These forms
are to be returned directly to the Admission Office.
 Teacher Recommendations: Carrollton requires three recommendations (Principal, Math
and English Teacher recommendations) which must be submitted electronically by the
student’s current school, however, the parents are responsible for requesting the
recommendations through School Recs. The recommendations must be requested online. You
will need the recommender's first and last name, as well as their email addresses for
recommendation submission.
 Student Writing Sample - Please have the applicant submit the student writing sample before
her interview. Please click here for the form: Student Writing Sample
 Entrance examination: The Independent School Entrance Exam (ISEE) is
required for students applying to Grades 9 and above. Register for the test at
www.iseetest.org. The ISEE is proctored at Carrollton School of the Sacred Heart
on Saturday, December 6th and Saturday, February 7th. In order to take the ISEE
examination at Carrollton, you must register by November 15th for the December
6th exam or by January 17th for the February 7th exam. Please select Carrollton
School of the Sacred Heart to receive the report. (Our school code is 101047.)
 Interviews: Upon receipt of your application we will schedule the
academic/family interview. All High School Interviews are for both parents and
applicant.
 Decisions: All decisions will be mailed by the first week of March. Under no
circumstances will decisions be given by phone, fax or email.
DEADLINES
Grade 9 Priority Deadline (see below):
November 15, 2014
Deadline for Grades 9-10:
January 28, 2015
We ask that you file your application with consideration for the time required to test and interview your daughter,
as well as to receive her records and recommendation forms. The Admission Committee strongly recommends that
you apply early to ensure sufficient time to complete the student’s file. Candidates who file applications after
January 7, 2015 cannot be guaranteed an interview.
ISEE – HIGH SCHOOL ENTRANCE EXAM
Saturday, December 6, 2014
(Hosted at Carrollton. Must Register by November 15th at www.iseetest.org)
Saturday, February 7, 2015
(Hosted at Carrollton. Must Register by January 17th at www.iseetest.org)
Please note that the Priority Deadline of November 15, 2014 is for the submission of your daughter’s application and registration
th
for the ISEE, www.iseetest.org, which allows her to take the December 6 entrance examination. You have the option of
choosing any of the ISEE Miami Consortium examination dates, but we strongly encourage you to select the Carrollton’s
th
December exam date, as our 9 Grade Scholarship Competition only considers applicants who test at this first examination.
You are cordially invited
To attend one of the following Admissions Showcases
Carrollton Showcases provide an opportunity for families to tour the school and to learn about Carrollton
from the Headmistress, School Directors, Students and Parents.
Showcase Dates
Wednesday, October 8, 2014 at 9am
Monday, November 10, 2014 at 9am (High School ONLY)
Wednesday, December 3, 2014 at 9am
Tuesday, January 13, 2015 at 9am
We encourage you to tour the facilities and
learn more about the unique opportunities that Carrollton offers.
TOPICS OF DISCUSSION
International Baccalaureate
After School Enrichment Program
Art/Photography
Sports/Athletics
Academics
Robotics
Admissions
Clubs (Key Club, Silhouette, Artists at Work)
Scholarships
Debate
Drama
Financial Aid
Library
Enrichment Program
College Counseling
Technology (Laptop Program, Wireless Internet Access)
For more information or to RSVP,
contact the Admission Office: (305) 446-5673, ext. 1244
Directions to Carrollton School of the Sacred Heart
Barat Campus
3747 Main Highway
Miami, FL 33133
Directions / Map
Duchesne Campus
3645 Main Highway
Miami, FL 33133
Directions / Map
Telephone: 305-446-5673
Fax: 305-446-4160
Approaching from the south via U.S.1, also known as South Dixie Highway
At Sunset Drive, which is S.W. 72 Street and runs through the center of the City of South Miami, turn east: that is,
turn right if coming from the south and left if coming from the north.
Stay on Sunset until the traffic circle at the end.
Go around the circle and across the bridge. Right away you’ll see a light. Turn right at this light. Now you are on
Ingraham.
Right away you’ll see another light, after which the road curves to the left. Keep on this road for a while, and when
you come to the next traffic light, turn right. Now you’ll be on Main Highway.
After about ¼ mile you’ll come to the light at Royal Palm/Hibiscus Avenue. Just as your car is passing under this
light you’ll see coral rock gateposts on your right, with the school’s name on them. And immediately on your right
will be a small coral rock cottage.
This is the Barat Campus, 3747 Main Highway, Coconut Grove, where the Intermediate School (Grades 4-6), High
School, and Admissions are located.
About 700 feet farther along Main Highway is the Duchesne Campus where the Montessori/Primary and the Junior
High Schools are located.
Approaching from the north via U.S. 1, also known as South Dixie Highway
Coming southward from I-95 or from Brickell Avenue which doubles as U.S. 1, turn left on S.W. 27 Avenue and
continue until it “T’s” into (ends) at South Bayshore Drive.
Turn right and continue on S. Bayshore Drive as it turns at a right angle upon reaching a park.
This leads you, one block later, to the traffic light in the center of downtown Coconut Grove, where 4 streets meet
at angles to each other.
The left-most of these streets is Main Highway. Take this left.
About ¼ mile later you’ll come to the Duchesne campus, 3645 Main Highway, on your left. This is where the
Montessori/Primary and the Junior High Schools are located. By continuing another 700 feet along Main Highway
you’ll come to the Barat Campus, 3747 Main Highway, where the Intermediate (Grades 4-6), High Schools (Grades
9-12), and Admissions are located.
It is often difficult to assess an applicant’s profile. For this reason, recommendations, interviews and testing are
essential in the process. We ask that you please provide us with a copy of her last report card followed by official
transcripts from her current school.
Academic records including Standardized Test Scores: for the past 4 years your
daughter has been in school. Please deliver the Transcript Release(s) to your daughter’s
current school. These materials must be sent to us directly from the school in no case will
we accept hand-delivered items. Parents are responsible for requesting these records
directly from your daughter’s school(s). These forms are to be returned directly to the
Admission Office.
Teacher Recommendations: Carrollton requires recommendations which must be submitted
electronically by the student’s current school, however, the parents are responsible for requesting the
recommendations through School Recs. The recommendations must be requested online. You will need
the recommender's first and last name, as well as their email addresses for recommendation submission.
Montessori – Grade 3
Transcript Release
Principal Recommendation
Teacher Recommendation
Montessori Applicants Only- Montessori Observation Day is simply an hour during which your daughter is placed in
the Montessori classroom along with several other applicants and is observed in the environment by our Montessori
teachers. We are interested in seeing how she interacts with the other children in the Montessori learning
environment. This year, the Montessori Visit will be on Tuesday, January 20th. As the date draws near we will be
sending you more information.
Grades 4-5
Transcript Release
Principal Recommendation
Teacher Recommendation
Grades 6-12
Transcript Release
Principal Recommendation
English Teacher Recommendation
Math Teacher Recommendation
Student Writing Sample – Applicant must fill out and submit it online.