UCLA IEEE Corporate Sponsorship Proposal 2012-2013 Jack Lei Treasurer, UCLA IEEE Table of Contents Letter of Introduction...................................................................................................3 Projects........................................................................................................................4 Natcar.................................................................................................................................................4 Micromouse.......................................................................................................................................5 Open Project Space..........................................................................................................................6 IEEE Essentials...................................................................................................................................7 New Lab and Equipment...................................................................................................................8 Summer 2012 Projects......................................................................................................................8 Events and Programs....................................................................................................9 S-PAVe................................................................................................................................................9 Ethics Competition.........................................................................................................................10 E-Week............................................................................................................................................11 Research Paper Reading Program....................................................................................................11 Annual Banquet..............................................................................................................................12 Officer Retreat/Training..................................................................................................................12 General Expenditures.................................................................................................13 General Meetings...........................................................................................................................13 IEEE Newsletter...............................................................................................................................13 IEEE T-shirt.....................................................................................................................................13 Conclusions................................................................................................................14 You and UCLA IEEE..........................................................................................................................14 Donating to UCLA IEEE.....................................................................................................................14 Contact Us......................................................................................................................................14 Thank you.......................................................................................................................................14 Sponsorship Material.................................................................................................15 Levels of Sponsorship.....................................................................................................................15 Sponsorship Form...........................................................................................................................16 2 s Letter of Introduction Dear Prospective Corporate Partner, Greetings from the Institute of Electrical and Electronic Engineers (IEEE) UCLA Student Section! Thank you for taking the time to see how your corporation can make a difference. Your support is what enables the next generation of engineers to develop the skills they need to change the world. We invite you and your company to learn more about our organization through this booklet and to join us in fostering excellence, innovation, and growth in engineering at UCLA. IEEE is the world's largest professional association dedicated to advancing technology for the benefit of humanity. At the university level, we share the organization's vision for technological excellence and professional global interaction and are responsible for preparing students for exciting careers in technology. By encouraging networking with professionals and learning and applying technical know-how outside the classroom, we hope to achieve our goal: aiding in the development of exceptional engineers who can make a positive impact in the future. During the school year, we host general meetings with our members and information sessions with corporate representatives to cultivate our members' interpersonal skills and to foster their professional development. Students are also invited to our annual Student-Professional Awareness Venture (S-PAVe) and our yearly Ethics Competition to further sharpen their professional skill set. UCLA IEEE has also partnered with the UCLA Henry Samueli School of Engineering and Applied Science to create a school-wide mentorship program. We are also starting a research paper oriented program to allow students to engage in academic discussions and writing. UCLA IEEE is strongly dedicated to the technical development of students through hands-on experience. We offer a multitude of projects for students of every level. From our perennial projects, Natcar and Micromouse, to our program for first and second year students, Open Project Space (OPS), we invite all students to participate in our hands-on projects. We also host IEEE Essentials, a beginner’s circuits workshop for all UCLA students to learn the basics to soldering and prototyping. We encourage you to read the detailed descriptions of each of these projects to see how they help foster students' innovation, creativity and problem-solving skills. With over 300 student members, UCLA IEEE has been annually growing. Please take the time to look through this booklet, and see why IEEE at UCLA was awarded the 2011-12 Student Organization of the Year for the second year in a row. Our sky-high ambitions require financial support and without the generous donations from companies such as yours, we would not have accomplished so much since our chapter's founding in 1963. Remember that your donation is tax-deductible. By supporting IEEE, you are not only aiding young engineers, but will advertise your company, and have access to one of the world’s richest pools of young engineers. We appreciate all levels of sponsorship; whether your company is willing to contribute money, supplies, or time to come meet with our members. Thank you again for your time and generosity. Please feel free to contact us with any questions, or visit us online at http://www.ieee.ucla.edu/. Sincerely, Jack Lei Treasurer treasurer@ieee.ucla.edu Ahmed Hassan Corporate Relations corporate@ieee.ucla.edu 3 Calvin Cam President president@ieee.ucla.edu NATCAR Natcar is one of two UCLA IEEE capstone design projects. Over the course of the academic year, teams will use knowledge from their circuit, electromagnetism, systems and signals, and computer science courses to design and build autonomous line tracking robots. These robots must successfully navigate through a 60’x40’ area track in the shortest time possible to win the competition. UCLA IEEE participated at UCSD’s ViaCar and UCD’s Natcar competitions in May of last year. Many teams finished the project, but only a few competed. The best of our competing teams had an unofficial score of 8 feet per second. Although the program ended with impressive results, UCLA IEEE is still molding and reshaping the structure of the Natcar program. There are many improvements we would like to institute, such as obtaining a competition sized track. With more financial support, Natcar can explore different, advanced design options and higher quality parts. Projected NATCAR Expenses Category Development Competition Logistics Reason Amount Mechanical Components $1,000 Electrical Components $3,000 PCB Fabrication $1,200 Additional Materials $300 UCSD Competition $500 UCD Competition $500 Transportation and Hotel $500 Total Yearly Costs $7,000 4 Micromouse Micromouse is another of the two UCLA IEEE capstone design projects. Teams create a small autonomous robot to traverse a 16x16 cell maze. This multifaceted project allows members to learn and apply knowledge in microcontroller programming, algorithm analysis, signal processing, feedback control, and circuit design in the construction of a robot. Programming is a challenge due to the infinite situations. This past year, UCLA hosted the Official IEEE Region 6 Southern Area Micromouse competition and participated in UCSD’s California Micromouse competition to compete with colleges from California, Hawaii, and China. UCLA IEEE also held an internal competition for UCLA members only. UCLA IEEE’s Micromouse program has been anticipated to expand due to growing interest after the UCLA competition. Due to this expected expansion, we have appointed two Micromouse co-leads, rather than a single lead. The program will be shifting towards PCB designs for a more professional and competitive edge against opponents. Previous designs work, but become outdated. Each year we are trying to push for innovations for our members to learn from old designs and improve them. Projected Micromouse Expenses Category Reason Parts and Equipments Development Competition Logistics Amount $2,600 PCB Fabrication $750 Walls and Posts $1000 Additional Supplies $250 Host Competition Transportation Total Yearly Costs $1,500 $400 $6,500 5 Open Project Space Returning for its third year, the UCLA IEEE Open Project Space (OPS) program continues to provide first and second year engineering students with hands-on experience in electronics. OPS is a yearlong program structured around a set of projects and tutorials. These projects cover topics ranging from basic circuits to CAD design of PCBs. The skills obtained from OPS are intended to provide the skills allowing members to participate in more intensive programs, such as Natcar and Micromouse. In its prior two years, OPS received a huge student turnout during its application process. However, due to financial and space constraints, we were only able to accept a fraction of the applicants. Due to the program’s competitive entry rate, students understand the usefulness and potential of OPS. However, project leaders also do their best to also recruit rejected applicants for other opportunities. Though OPS is popular due to its hands-on appeal, the heart of the program is to spark a passion of electronics in our members and inspire them to pursue their own projects for which UCLA IEEE can help sponsor. Because of this, UCLA IEEE refunds the complete program cost for those who finish the program. In the long run, we hope to prepare our members for their professional careers after UCLA by giving them the expertise and knowledge necessary to excel. Projected Open Project Space(OPS) Expenses Category Prototyping Event Supplies OPS Kit Costs Description Amount All new projects must be prototyped during the summer prior to the school year. $800 Flyers, Posters, and miscellaneous items. $200 Contains all necessary parts for the OPS program. (Approximately $100 per kit for 75 students) Total Yearly Costs $7,500 $8,500 6 IEEE Essentials IEEE Essentials is a series of workshops held throughout the school year where anyone can participate and create fun and unique circuits. These projects are aimed at teaching everyone, engineers and non-engineers, about circuitry and their applications. Last year, we held four workshops that attracted a variety of participants. Past projects included LED circuits, synthesizers and a "test-your-reaction-speed" game. This year, we hope to expand the program to include software tutorials for Cadsoft EAGLE, AutoCAD, and more. IEEE Essentials Expenses Description Materials for prototyping and kits ($100 each) Quarter Planned Workshops Cost Fall 3 $300 Winter 3 $300 Spring 3 $300 Total Yearly Costs $900 7 New Lab & Equipment The demolition of UCLA Engineering I Building in 2010 was also our farewell to our first lab space. Since then, we have been relocated a small lab in UCLA Engineering IV. However, due to our immense growth, we were able to secure a lab space in the newly constructed Boelter Hall Creativity Center. UCLA IEEE will be purchasing new equipment and furniture. With a new lab space and with new equipment, our members will enjoy the reward for the hard work that they have put in for UCLA IEEE. Summer 2012 Projects Expenses Materials Furniture Cost $1,000 Digital Multimeters (3) $300 DCV Supply(1) $200 Miscellaneous Supplies $500 Total Cost $2,000 Summer 2012 Projects Our competition projects occur during the school year. However, during the summer, most of members pursue their own fun UCLA IEEE sponsored projects. We allow members to submit their own project proposals and work with them to make the projects happen. Supporting summer projects allow students to experiment with their own ideas and creations with the guidance of our IEEE project manager. Projects include a remote controlled and automated robotic vacuum, an electroluminescent tape IEEE logo, and a reflow oven. Summer 2012 Projects Expenses Project 8 Cost Reflow Oven $50 EL Logo $200 Robotic Vacuum $200 Total Summer Costs $450 Events and Programs S-PAVe The Student-Professional Awareness Venture (S-PAVe) is one of UCLA IEEE's largest and most highly anticipated events of the year. S-PAVe is based on six themes: working, career growth, professional ethics and social responsibility, self-management, engineers and public policy, and the importance of a professional society to the individual. Depending on the theme, the format of the conference will vary. Students have the opportunity to attend skill-building workshops throughout the day, meet representatives from industry, listen to high profile speakers, and more. UCLA IEEE hosts S-PAVe annually during the winter quarter and aims for an interdisciplinary theme. The purpose of this is to allow all engineering students to participate. As companies branch out into different fields such as law, business and medicine, more opportunities are available for students after receiving their bachelor’s in engineering. We also extend an opportunity to your company to network with the future engineers from UCLA. Projected S-PAVe Expenses Description Amount Venue Reservation $1,000 Advertising & Brochures $300 Lunch Catering $1,500 Additional Expenses $200 Total Yearly Costs $3,000 9 Ethics Competition The Ethics Competition is another annual event hosted by UCLA IEEE. The purpose of this competition is to foster familiarity with the IEEE Code of Ethics, to promote a model for discussion by analyzing ethical questions, and to provide experience in applying ethical concepts to professional situations. Based on past case studies, the competition usually leads to deep discussions regarding the case and the interpretation of the suggested solution of the problem. Teams from other chapters like USC, UCSD and UCI are invited to participate in the competition. The number of competitors from other colleges increases each year as we invite schools from CSULB and CSULA. One hour is given to analyze a case study and another hour and a half is given to prepare a twenty minute presentation with a question and answer session. Prize money is awarded to winning teams at the end of the competition. Projected Ethics Competition Expenses Description Amount Case Study Material $50 Lunch $450 Additional Expenses $250 Total Yearly Costs $750 10 E-Week Engineering Week Kid's Day is an annual event organized by the engineering clubs of UCLA to showcase fun engineering projects to elementary school students. UCLA IEEE is proud to inspire these young scientists by introducing them to what electrical engineering students do. We display and demonstrate our projects, such as NATCAR and Micromouse, and we also give a brief lecture on some technology that they have been exposed to. Students also take part in a simple project, using what they learned during the lecture. For example, in previous years, we described how a simple motor works. For the workshop, we supplied the necessary materials to put together a small robot, and helped the students assemble the robots so that they could be taken home as souvenirs. We participate in this event with hope that it will inspire the next generation of engineers. Research Paper Reading Program UCLA is a research oriented university and UCLA IEEE wants to take advantage of the opportunities that can stem from this aspect. Although we have programs in professionalism and projects, we also wish to touch upon academia. This program will be the first of its kind at UCLA IEEE. The Research Paper Reading Program (official name TBD) is designed to encourage members to be interested in research papers. Members will meet twice per quarter to discuss a paper in academia. We wish to bring in graduate students or professors to teach the basics of writing a research paper. From the experiences gathered here, we believe our members will be ready to participate in student paper competitions and follow their own research path. 11 Annual Banquet The UCLA IEEE Student Recognition and Alumni Banquet is established to annually celebrate and recognize the many accomplishments and successes that the UCLA IEEE chapter, its members, the EE department at UCLA, and our sponsors have made possible. We invite our sponsors to dine with us as a token of our appreciation for their contributions to UCLA IEEE. The banquet is also a chance to introduce and instate the new officers for the upcoming year to our supporters. Officer Training UCLA IEEE annually plans a retreat for the purpose of leadership development and new officer training. The training is usually hosted just before the start of school in the fall and offers a chance to build stronger officer relations, ensuring a smooth transition to the new leadership for the organization. The training consists of team-building exercises, bonding mixers, and officer meetings to discuss plans for the coming school year. UCLA IEEE believes that the training session is an advantage which shows from all the team awards won. Projected Programming Expenses Event Description E-Week Research Paper Reading Program Annual Banquet Officer Training Additional Events Amount Project Supplies $300 Advertising ($25/meeting) $150 Food ($50/meeting) $300 Reservation & Decorations $500 Dinner $1,500 Transportation & Lodging $2,500 Inter-Collegiate Socials (Broomball, Bonfire, etc.) $700 Other Events (Mentorship, Joint Events, etc.) $500 Total Yearly Programming Costs 12 $6,450 General Expenditures General Meetings General Body Meetings are held four times per quarter or twelve times per year and provide our members with general information regarding upcoming events and projects. Generally, UCLA IEEE presents on a topic that our members may find helpful like class planning, tech talks, and more. They are also forums for discussing their own ideas and opinions. Students are able to interact and socialize in a relaxed setting, allowing them to share feedback or suggestions regarding the section's projects and activities. Sponsors are always welcome to represent themselves at our general meetings for networking, professional interactions, or other purposes. Projected General Meeting Expenses Description (12 Meetings) Amount Food ($150/meeting) $1,800 Advertising ($25/meeting) $300 Total Yearly Costs $2,100 IEEE Newsletter The IEEE Newsletter, sent out three times a year, showcases our numerous events and projects to the general population of UCLA. As an active student organization with year-round events, IEEE is always dedicated to representing ourselves as such within UCLA. Projected IEEE Newsletter Expenses Description Amount (3 Newsletters) Printing Costs $300 Total Yearly Costs $300 IEEE T-Shirts Each year, UCLA IEEE holds a small competition for our annual t-shirt design with the winning design being produced into the IEEE t-shirt. The t-shirts serve to promote the organization and sponsors as well as to build a sense of unity and pride amongst IEEE members. 13 Projected IEEE T-Shirt Expenses Description Amount (100 T-Shirts) Printing Costs ($15/shirt) $1,500 Total Yearly Costs $1,500 Conclusions You and UCLA IEEE At UCLA IEEE, we strongly value the support from our sponsors and are always looking for ways to help you. We would be very willing to help research or provide consumer feedback to your company's products, websites, etc. If applicable, we are also willing to sponsor a special IEEE-corporate activity, to which you can send a few representatives for networking with our students over a nice dinner or for an outing. IEEE is constantly seeking creative ways to connect with our sponsors throughout the year. If your company has any need for volunteers or has ideas on ways our organization can help, please don't hesitate to contact us. Donating to UCLA IEEE We at UCLA IEEE greatly appreciate any donation to support our organization goals. Your donation to IEEE at UCLA is tax deductible, and we can generate a receipt that your institution can use for tax purposes as recognition or proof of its gift. Please take a look at the levels of sponsorship and our sponsorship form in the following pages. We also appreciate gifts-in-kind, so please remember us if your company is discarding office items, electronic supplies, mechanical parts, printers, projects, or old computers. Please feel free to contact us at general@ieee.ucla.edu before making any donations so that adequate arrangements can be made. Contact Us Please feel free to contact us with any questions or concerns you may have. For further information regarding UCLA IEEE, the benefits of scholarship, or the possibility of working with UCLA IEEE in the future, please contact one of the following, or visit us at http://www.ieee.ucla.edu/. Ahmed Hassan Corporate Relations 424.239.4883 corporate@ieee.ucla.edu Calvin Cam President 626.371.6354 president@ieee.ucla.edu Jack Lei Treasurer 415.632.8011 treasurer@ieee.ucla.edu Thank You! We cannot thank you enough for taking the time to be a part of UCLA IEEE. Without your help, we could not have made it to where we are today. We sincerely appreciate all of your kind support in encouraging young engineers as they transition from college into successful careers. The entire IEEE at UCLA group would like to thank you for supporting us and helping us become the best that we can be. 14 Levels of Sponsorship UCLA IEEE offers a variety of sponsorship packages suitable for all types of companies. Whether your institution is a start up or a Fortune 500 corporation, we have something to offer you in exchange for your support. We sincerely appreciate all forms of sponsorship, so if you have in mind an alternative level of sponsorship or an alternate idea for working with UCLA IEEE, please contact us so that we can make it happen. Bronze Package - $200 - $499  Recognition on UCLA IEEE website Silver Package - $500 - $999       One info-session with food provided by UCLA IEEE Access to UCLA IEEE’s resume database Company logo on UCLA IEEE T-Shirt Company logo printed on UCLA IEEE quarterly newsletter Company logo posted on UCLA IEEE bulletin board in Boelter Hall Company logo displayed on UCLA IEEE website Gold Package - $1000 - $1999     All benefits of the Start Up Package Invitation to Annual Banquet + 1 guest Company profile on UCLA IEEE website Larger logo on UCLA IEEE T-Shirt Platinum Package – $2000+     All benefits of the Gold Package Three info-sessions with food provided by UCLA IEEE Advertising space on IEEE robots at competitions Company Banner in IEEE Lab or Lounge 15 Company Name: _______________________________________________________________________________ Representative Name: __________________________ Representative Title: ______________________________ Office Address: ________________________________________________________________________________ Phone Number: (____) ____-______ Email Address: __________________________________________________ We would like to donate $ _________ to UCLA IEEE for: (please choose below) General Use Specific Use (please choose below) NATCAR Micromouse IEEE OPS IEEE Essentials E-Week Summer Projects Ethics Competitions Research Paper Reading S-PAVe Annual Banquet Officer Training General Body Meetings Newsletter T-Shirts Mentorship New Lab + Equipment Other (describe) _____________________________________________________________________ We would like to donate the following supplies to UCLA IEEE: (please indicate amount) ___ Printer(s) ___ Ink Cartridge(s) ___ Colored Paper ___ Copy Paper ___ Computer(s) ___ Stapler(s) ___ Folder(s) ___ 1” Binder(s) ___ 3-Hole Puncher(s) ___ Poster Board(s) ___ Tape Dispenser(s) ___ Video Projector(s) Other (describe) ___________________________________________________________________________ We would like to sponsor the (enter name) ____________________________________________ scholarship. Please describe: ___________________________________________________________________________ We would like to receive more information about the S-PAVe Conference. We are interested in sending a volunteer judge to the UCLA IEEE Ethics Competition. The funds and/or supplies indicated will be made out to UCLA IEEE and will be received within 30 days. Representative’s Name and Signature ___________________________________________________________ This company will be granted all benefits of its _____________ sponsorship as per sponsorship package. IEEE-UCLA President’s Name and Signature ____________________________________________________ Please fill in form (electronically or manually) with valid signature and email to the UCLA IEEE Treasurer at treasurer@ieee.ucla.edu. Send Check To: Jack Lei, Treasurer C/O Institute of Electrical and Electronics Engineers 420 Westwood Plaza, 56-125B Engineering IV Los Angeles, CA 90095