INFORMATION PACKAGE FOR APPLICANTS
Position Information Package for Senior Advisor HR Systems MO Full Time HOBART CITY COUNCIL INFORMATION PACKAGE FOR APPLICANTS Position Employment Status Unit Division Applications Close : : : : : Senior Advisor HR Systems Full Time Human Resources Deputy General Manager Monday October 27, 2014 Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time CONTENTS OF THIS PACKAGE INCLUDE 1. An Introduction to the City of Hobart 2. Hobart City Council at a Glance 3. Hobart City Council Vision, Mission and Values 4. Hobart City Council Organisational Structure 5. Position Description and Selection Criteria 6. Conditions of Employment 7. Advice to Applicants 8. Submitting your application Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time INTRODUCTION TO THE CITY OF HOBART Hobart is Australia's southern most Capital and second oldest settlement in Australia. Resting on the shores of the River Derwent with Mt. Wellington as a backdrop, the City boasts the best natural setting of any of the Nation's capitals. Hobart is served by the Port of Hobart, one of the finest deep water harbours in the world. Its airport is located on the eastern shore of the Derwent River, 22 kilometres from the City. Hobart's residential suburbs are all in close proximity of the central business district with an efficient transport infrastructure providing easy access throughout the City and environs. The natural, physical splendour of the City of Hobart is one of the most precious assets that we possess. Environmental awareness within the community has never been greater and the Council is committed to a policy of environmental friendly development. The Hobart City Council promotes an ethic of quality customer care and seeks to ensure that the needs and aspirations of our community are met at all times. We see the City of Hobart entering the 21st Century with a clear understanding of its place amongst the great "livable" cities in the world. Led by a dynamic Council, with a visionary strategic plan and a keen sense of purpose, and an unbreakable unity with the community, Hobart is and will continue to be a city promising real quality of life for this, and future generations. HOBART CAN OFFER YOU: Affordable housing Stress free travelling Quality Educational opportunities Multiplicity of recreational opportunities Community events & festivals Diverse cultural, entertainment & dining opportunities Quality Tasmanian produce and seafood Excellent community facilities Beautiful physical setting Fine harbour and protected waterways for boating Easy access to popular, coastal holiday areas Proximity to world class wilderness areas and experiences The sense of history associated with Australia’s second oldest city Renowned heritage architecture Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time CITY OF HOBART AT A GLANCE Population (Hobart Metropolitan area): Mean Daily Max. Summer Temperature: Mean Daily Max. Winter Temperature: Average Annual Rainfall: 211, 656 (ABS Census 2011) 21.2C (Bureau of Meteorology 2013) 12.3C (Bureau of Meteorology 2013) 615.2mm (Bureau of Meteorology 2013) Key industries: 9,082 (19.7%) workers employed in “Public Administration & Safety” largest employer by industry 7,472 (16.2%) workers employed in “Health Care and Social Assistance” 4,576 (9.9%) workers employed in “Education” 4,145 (9%) workers employed in “Retail” Housing costs: As at March 2013 (provided by Real Estate Institute of Australia 2013) the median housing price in Hobart is currently $360,000. HOBART CITY COUNCIL AT A GLANCE Total Expenditure - 2011/2012: $100.3M No. of voters on 2013 roll: 34,745 approx No. of rateable properties: 23,803 approx No. of equivalent full time employees (as at 30/03/13): 618 Further information on the City of Hobart and the Hobart City Council can be found on the Council’s website at: http://www.hobartcity.com.au Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time HOBART CITY COUNCIL VISION, MISSION & VALUES VISION FOR THE CITY OF HOBART In 2025 Hobart will be a city that: offers opportunities for all ages and a city for life; is recognized for its natural beauty and quality of environment; is well-governed at regional and community levels; achieves good quality development and urban management; is highly accessible through efficient transport options; builds strong and healthy communities through diversity, participation and empathy; and is dynamic, vibrant and culturally expressive THE MISSION Our mission is to ensure good governance of our capital city. HOBART CITY COUNCIL VALUES At the Hobart City Council: We're about people We value people - our community, customers and colleagues We're professional We take pride in our work We're enterprising We look for ways to create value We're responsive We're accessible and focused on service We're inclusive We respect diversity in people and ideas We're making a difference We recognise that everything we do shapes Hobart's future Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time CONTINUOUS IMPROVEMENT The Hobart City Council is building a corporate culture of quality and customer care that is responsive to business and community expectations, encourages a supportive and participative work environment for its employees and promotes improvement of its work practices. In support of these principles of continuous improvement, the organisation has introduced quality assurance across all areas of activity and is currently expanding that certification to include environmental management and occupational health and safety through an integrated approach. The Council has also adopted the Business Excellence Framework, a leadership and management approach to creating an environment for continuous improvement. In 2008 the Hobart City Council was the proud recipient of the SAI Global Business Excellence Gold Award and Excellence Medal recognizing its success and performance at a national level. Hobart City Council is committed to improving its performance well into the future. WORK HEALTH & SAFETY The health and safety of its employees, contractors, volunteers and visitors is a priority issue for the Hobart City Council. The Council is committed to providing a safe and healthy work environment and to taking all reasonable steps to ensure that all employees and contractors of the Council are safe from injuries and risks to health whilst they are at work. The Hobart City Council is also committed to ensuring that volunteers and visitors are safe from harm when in Council workplaces. The Council makes available the appropriate resources to ensure that it complies with relevant work health and safety legislation and that the workplace is a safe and healthy one. The Council has in place a comprehensive system of work health and safety committees covering all of its workplaces. EMPLOYER OF CHOICE & GENDER EQUITY The Hobart City Council is committed to being an employer of choice. To support this objective the Council provides contemporary conditions of employment, competitive pay and maintains a committed and a proactive approach to the following key areas: Equity and Discrimination The Hobart City Council is committed to the principles of equity and equal employment opportunity, to the elimination of inappropriate and unlawful discrimination, all forms of harassment (including sexual harassment) and bullying in the workplace. The Council aims to create and sustain a work environment which supports mutual trust and respect and will take all reasonable steps to ensure that: Thursday, 09 October 2014 Position Information Package for Senior Advisor HR Systems MO Full Time All employees are able to enjoy a workplace that is free from inappropriate and unlawful discrimination, harassment and bullying; principles of equity and equal employment opportunity are reflected in the Council’s policies and procedures in respect of employees and employment; and There are effective procedures in place for the resolution of the genuine concerns and grievances of employees. Family-friendly Policies The Hobart City Council has in place a range of family-friendly policies and flexible working arrangements which will assist both male and female employees in meeting their family obligations. Opportunities for Women The Hobart City Council is committed to gender equity and is an equal opportunity employer. Female candidates are encouraged to apply for vacancies with the Council and selection of the successful candidate in any recruitment is based on merit and suitability for the role without regard for gender. In employment, the Council’s policies and actions will reflect the notions of equal opportunity for both genders, including equal pay for the same work. Thursday, 09 October 2014 HOBART CITY COUNCIL ORGANISATIONAL STRUCTURE Nick Heath General Manager Philip Holliday Director Community Development Community Inclusion Equal Access Coordination Youth Programs Aged Services Cultural Development Events and Marketing Summer Events Markets City Marketing Heather Salisbury David Spinks Neil Noye Rob Mather Mark Painter Deputy General Manager / Director Corporate Services Director Financial Services Director Development & Environmental Services Acting Director Parks & Customer Services Director Infrastructure Services Human Resources . Legal Services Integrated Information Management System and Risk Management Economic Development Tasmanian Travel and Information Centre (TTIC) Corporate Governance and Performance Management Strategic and Corporate Planning General Managers Office Management - Information Management & Services - Records Management - Library Services - Information & Communication Technology - GIS City Government Administrative Services & Support Hallkeeping Strategic Financial Planning Financial and Management Accounting and Reporting Budgets Rates Investments Management Debt Management Central Procurement Unit Strategic Land Use Planning Planning Schemes City Design Environmental Planning Heritage & Urban Design Development Permits Compliance Environmental Health Immunisations Premises Registration Environmental Nuisances Engineering Services Open Space Group Group - Parks and Recreation - Bushland and Reserves - Open Space Planning Customer Services Parking Operations The Hobart Aquatic Centre (THAC) Media Management Health and Wellness Animal Control City Inspectorate - Environmental Engineering Road Engineering Traffic Engineering Civil Works Emergency Management Professional & Support Services Group - Asset Services Surveying Services Architectural Projects Engineering Projects Environment & Operational Support Group - Fleet & Fabrication Services Environmental Services Thursday, 09 October 2014 Position Information Package for MO Full Time POSITION DESCRIPTION POSITION DETAILS: POSITION: POSITION NO: EMPLOYMENT STATUS: DIVISION: UNIT: LOCATION: CLASSIFICATION: RESPONSIBLE TO: PD LAST UPDATED: Senior Advisor HR Systems 4583 Full Time Deputy General Manager Human Resources Town Hall MO Level 4 Manager Human Resource Operations 30 June 2014 OBJECTIVES: UNIT OBJECTIVE: To provide an effective, contemporary and valued Human Resource service to the Council, its Divisions, management and employees in relation to all aspects of Human Resource Management, including recruitment, industrial relations, remuneration and benefits, HR planning and strategy, learning and development (including training), workplace health and safety, workers compensation, HR policies, payroll, equity and diversity, performance management, the disciplinary process and employment issues and employee welfare; so as to create an environment that provides for staff to maximise their potential and contribution to the organisation in a workplace that is safe and free from harassment and discrimination. POSITION OBJECTIVE: Ensure the effective administration of the Council’s TechnologyOne Human Resource Information System (HRIS), including the implementation and configuration of new system modules, development of reports, and maintenance of system data to ensure Council can optimise the HR system capability and functionality; Supervise payroll processes and staff including the delivery of Council payrolls and employee leave and entitlement systems; Support the Manager Human Resources Operations in the delivery of effective HR services to the Council. Thursday, 09 October 2014 Position Information Package for MO Full Time KEY FUNCTIONS AND RESPONSIBILITIES: Administration, maintenance and effective operation of the Council's TechnologyOne HR information system (HRIS), including maintenance and integrity of data in the system. Further development and improvement of the HRIS, including testing & implementation of new versions and patches with minimum disruption to delivery of services and capability. Provision of data and the preparation of reports from the HRIS as required. Liaise with the Information Services Unit and the supplier of the HRIS as necessary with respect to the effective operation, development and advancement of services including the resolution of any problems associated with the HRIS. Supervise payroll staff and associated processes so as to ensure accurate and timely preparation and delivery of all Council payrolls including employee leave and entitlements. Management of position information and the production and maintenance of Council’s organisation charts. Monitor and audit work rosters, attendance registers and local work arrangements. Administer Council’s superannuation and workers compensation obligations. Contribute to development of the Council's position on remuneration practices and employee benefits. Involvement in other general HR processes and issues consistent with the background, skills and capability of the successful candidate. Contribute to the development of the Unit’s Business Plan and operating budget, and be accountable for expenditure within the prescribed level of delegation for the position in accordance with the budget. Undertake any HRIS, human resource or payroll projects or any other duties as may be required by the Manager Human Resources Operations. Work Health & Safety: To take reasonable care that your acts or omissions do not adversely affect the health and safety of yourself or others in the workplace, to comply with any reasonable instructions given to you by the Council and to comply with the requirements of any and all WHS policies and procedures. To implement and maintain Council’s WHS Management System, to ensure that the work for which you are responsible is carried out in accordance with this System and the WHS legislation and to provide appropriate WHS information, instruction, training and supervision to workers for whom you are accountable. Thursday, 09 October 2014 Position Information Package for MO Full Time Note: Whilst the key functions and responsibilities for the role are set out above, the Council may direct an employee to carry out such duties or tasks as are within the limits of the employee’s skill, competence and training. ORGANISATIONAL RELATIONSHIPS: INTERNAL: Directors, Managers, Supervisors, HR Unit staff and employees of the Council. The Senior Advisor HR Systems reports to Manager HR Operations. The following positions report to the Senior Advisor HR Systems: Payroll Coordinator – MO Level 3 Payroll Officer – MO Level 2. EXTERNAL: TechnologyOne (HRIS provider), superannuation fund administrators, workers compensation insurer, unions, government agencies, in particular the Australian Bureau of Statistics and the Australian Tax Office. SELECTION CRITERIA QUALIFICATION AND/OR EXPERIENCE Appropriate tertiary qualifications with significant practical experience as a Systems specialist, in an HRIS environment at a senior level. ROLE SPECIFIC/ TECHNICAL SKILLS AND KNOWLEDGE Specific and relevant experience and skills in the technical administration, configuration, implementation, use and enhancement of a contemporary HRIS and the management and use of the data in the system. An understanding of and experience with payroll systems and their organisational deployment including associated leave and entitlement systems. An understanding of contemporary human resource management and organisational issues, systems, practices, policies and relevant legislation. Strong computer skills, including a high level of competency in Excel, experience in Microsoft environments and the ability to utilise and optimise the use of HR systems GENERAL SKILLS AND KNOWLEDGE Planning & Monitoring: Act with a level of autonomy and self-management within the framework of day-to-day operations and the defined responsibilities for the role. Ability to solve complex operational problems using a proactive approach. Can prepare and implement short-term (operational) and long-term (strategic) plans. Thursday, 09 October 2014 Position Information Package for MO Full Time Strong skills and experience in project management including the ability to develop implementation plans for new system enhancements and the coordination of activities during delivery. Able to effectively supervise the work of others to achieve desired outputs and targets. Communication: Capacity to communicate and negotiate effectively with employees at all levels of the organisation. Good interpersonal skills and the ability to develop and maintain effective working relationships within a team environment and with staff generally across the organisation. Preparation of written reports, memos, discussion papers and procedures that can be easily understood and acted upon. Generate HRIS reports and analyse operational procedures to identify and recommend opportunities for the advancement of HR initiatives. Thursday, 09 October 2014 Position Information Package for MO Full Time CONDITIONS OF EMPLOYMENT AGREEMENT: The provisions of the Hobart City Council Enterprise Agreement 2012 apply to this position. SALARY: This position is classified as a Level 4 within the Municipal Officers classification structure. The salary range is from $72,374 to $82,910 per annum. The salary paid will be within that range according to the employee’s qualifications and experience. LEAVE ENTITLEMENTS: Annual Leave: For each full year of service, an employee accrues an entitlement to 152 hours annual leave exclusive of public holidays. Purchased Leave Scheme: The purchase leave scheme allows an employee to purchase an additional 4 weeks leave per year by an appropriate reduction in salary for a period of 12 months. Long Service Leave: An employee’s long service leave entitlement of 488 hours becomes available after 10 years of service. Employees will be entitled to payment of pro-rata long service leave on termination after 7 years of service. Personal Leave: An employee is entitled to 101.5 hours of personal leave on commencement. Further personal leave accrues thereafter at the rate of 101.5 hours per year. Personal leave may be used when the employee is: absent due to personal illness or injury; or required to provide care to a member of the employee’s immediate family or household who is ill or injured and requires such care. 17.5% of any unused personal leave will be paid to the employee on retirement or resignation. Parental Leave: Under the HCC Enterprise Agreement paid maternity leave (13 weeks) and paid paternity leave (2 weeks) is available to employees after 9 months of service. Employees are also entitled to unpaid parental leave. In addition to entitlements to paid parental leave under the Agreement, employees are also entitled to paid parental leave under the Federal Governments National Paid Parental Leave (NPPL Scheme) Annual Leave Loading: Annual leave loading is paid in early December each year. Payment is 17.5% of salary for a 4 week period. Thursday, 09 October 2014 Position Information Package for MO Full Time HOURS OF WORK: The spread of ordinary hours under the Agreement is from 6:00 am to 6:00 pm Monday to Friday. For a full-time employee, the normal hours of work will be 38 per week and will be worked in accordance with the prevailing arrangements for this position within the Corporate Services Division. Most employees however, work to either a 9 day/ 2 week cycle, with 1 rostered day off every 2 weeks or a 19 day/ 4 week cycle with 1 rostered day off every 4 weeks. SUPERANNUATION: The Hobart City Council will make employer superannuation contributions on the employee’s behalf at a level of 12.5% of the employee’s ordinary time earnings (as per the Australian Taxation Office definition). Employer contributions may be directed to either Quadrant Superannuation or Tasplan Super or any other complying superannuation fund of the employee’s choice. If no choice is made by the employee the Council will direct the employer contributions to Quadrant Superannuation, as the default fund for Council employees. Employees may make voluntary personal superannuation contributions to their chosen fund, either by salary sacrifice out of pre-tax income, or out of post tax income. REMOVAL AND RELOCATION EXPENSES: When a person residing interstate or beyond daily commuting distance from Hobart is appointed to a permanent position with the Council, the reimbursement of removal expenses relating to the appointee, partner and any dependent children (if applicable) may be paid subject to the conditions contained within the Council’s Removal Expenses policy. TRAINING AND DEVELOPMENT: It is the Council's desire that every employee be given the opportunity to develop. The Council's commitment to this aim is seen through: a) b) Provision of fully funded training for in-house and external training courses. Study assistance, for employees undertaking relevant qualifications HEALTH, FITNESS AND WELFARE: The Council offers employees the opportunity to access lower cost private health insurance cover through: The Local Government Employees Health Plan; or The Bupa Corporate Health Plan. Staff discounts are provided for all employees for aquatic and gymnasium membership at The Hobart Aquatic Centre. Employees are also entitled to free gymnasium membership of the HCC Health and Wellness Centre located in the Hobart Council Centre. Thursday, 09 October 2014 Position Information Package for MO Full Time Independent counselling services are provided if needed by a Council sponsored “Employee Assistance Program”, which is also available to immediate family. This confidential service is available 365 days a year. An active Staff Social Club conducts regular events for members and staff. MEDICAL ASSESSMENT: Comprehensive pre-employment medical examinations including drug and alcohol testing for candidates are an integral step in the recruitment and selection process. PROBATION PERIOD: The appointment to this position is subject to a probationary period of 3 months. ADVICE TO APPLICANTS Thank you for giving consideration to applying for a position with Hobart City Council. Please read the following information before applying. THE SELECTION PROCESS Hobart City Council positions are filled in accordance with suitability for the position, the relative merits of the candidates and relevant legislative requirements. Merit and suitability are assessed through a selection process that comprises the written application, the applicant's performance at interview, any assessment tools that are utilised and referee reports. YOUR APPLICATION Job applications need to be clear and concise as this is the first step in demonstrating your relevant knowledge, skills, qualifications and experience. All applications will be considered based on the essential and desirable requirements of the positions (the selection criteria is sometimes referred to as required attributes). The selection panel reviews all written applications and short-listing for the interview is based upon statements addressing the selection criteria. Many applicants do not proceed past this first stage of assessment due to failing to provide sufficient information in their applications. Your application should provide information that demonstrates the following: Your knowledge and skills against each of the selection criteria citing relevant examples. Your experience and qualifications and/or ability to develop the skills required. Presentation Please do not use a presentation folder when submitting your application. Simply secure your application with a paper-clip in the left-hand corner. As your application will not be returned to you, it is important that you keep a copy for your reference, making sure that you do not include original documents. Thursday, 09 October 2014 Position Information Package for MO Full Time THE FORMAT FOR YOUR APPLICATION IS: Covering letter It is recommended that you include a short covering letter that introduces yourself and details the reason that you are applying for the position. Current resume/curriculum vitae A resume is a history of your employment and work experience and should cover the following areas: Your employment history in reverse chronological order, starting with your current employment. Details of the positions that you have held, including employment dates, capacity in which you were employed (e.g.; full-time, part-time, casual), where you were employed and brief outline of the main duties and responsibilities. Your educational qualifications. This should include the title of your qualification, the year awarded and the title of the institution attended. Copies of your academic qualification should also be attached. Information regarding training courses or developmental programs that you have attended should also be included. Selection Criteria A statement addressing the selection criteria must be included with your application. The selection criteria represent the minimum level of knowledge and skills that individuals will need in order to satisfactorily perform the duties of the position. You must address each criterion in your application citing relevant examples on how you believe you meet or have the potential to meet the requirements. The criteria should also be addressed in terms of the major duties of the position for which you are applying. Applications are rated against the selection criteria in order to short-list candidates for interview and then to select the most suitable and meritorious applicant form the field of candidates interviewed. In addressing the selection criteria you should consider the following guidelines: Read the selection criteria carefully and identify the major factors in each selection criterion. Determine how you meet each criterion. When making a statement on how you meet the criteria, cite relevant examples that detail how you were involved in a process, or how you applied a relevant skill or ability. In providing evidence or support your achievements, explain how you were successful. Check that you have addressed the major factors. It is not sufficient to simply state that you meet the criteria without explaining how. The suggested length of response should be approximately half-one page per criteria. As a general rule, the more senior the role, the more complex the selection criteria and the more detailed your response should be. Please note: accepted Applications that do not address the selection criteria will not be Thursday, 09 October 2014 Position Information Package for MO Full Time Referees Details of at least two referees should be included with your resume. It is desirable for at least one referee to have been a supervisor or manager from your past employment. You should: Supply each referee's name, position, organisation, business address and contact telephone number/s. Contact your referees with the details of the position that you are applying for in the event that they may be contacted to provide a verbal report about your skills and abilities and suitability for the position for which you are applying. SUBMIT YOUR APPLICATION Applications can be submitted either by: Mail Group Manager Human Resources Hobart City Council PO Box 503 Hobart TAS 7001 Or Email recruitment@hobartcity.com.au Further Information: For further information regarding this position please contact: Jayne Lockley – Manager Human Resource Operations on telephone number (03) 6238 2153 or via email at lockleyj@hobartcity.com.au. Closing Date for Applications: Monday October 27, 2014 Please note: Applications that are not received by the closing date will not be accepted. N.D Heath GENERAL MANAGER Thursday, 09 October 2014
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